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Home My WebLink About03232021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-03232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of March 9, 2021 2. OPENING OF BIDS A. Mayflower and Sample Street Intersection Improvements – Project No. 120-052 1. Funding: PR-00007345 3. OPENING OF QUOTATIONS A. Charles Martin Parking Lot – Project No. 120-051R 1. Funding: PR-00003785 4. OPENING OF QUALIFICATIONS A. Lead Hazard Reduction Program Pre-Qualified Contractors 1. Description: Opening of Request for Qualifications to establish a registry of pre-qualified lead contractors 2. Funding: Indiana Housing & Community Development Authority (IHCDA) Lead Hazard Reduction Grant and HUD Office of Lead Hazard Control & Healthy Homes (OLHCHH) Lead Hazard Reduction Grant 5. AWARD BIDS AND APPROVE CONTRACTS A. 3400 Block S. Michigan Street Improvements – Project No. 120-062 1. Company: Walsh & Kelly, Inc. 2. Amount: $222,079.50; Base Bid 3. Funding: PR-00006606 B. Roof Restoration and Replacement at 506 & 510 South Main St. (Former Salvation Army Building) – Project No. 119-084B 1. Company: Midland Engineering Company, Inc. 2. Amount: $440,100; Base Bid Plus Alternate 1 3. Funding: PR-00008097 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. El Campito Water Tap Quote – Project No. 121-017 1. Company: Selge Construction Co., Inc. 2. Amount: $17,725; Base Bid Plus Alternate 1 3. Funding: PR-00007560 B. 2021 Trucking of Biosolids for Land Application – Project No. 121-023 1. Company: Trucks R Us, Inc. 2. Amount: $125 Per Hour Per Truck; NTE $130,000 3. Funding: PR-0007482 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-03232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 7. CHANGE ORDERS A. Corby Ironwood Rockne Intersection Improvement – Project No. 116-034 1. Company: INDOT (Rieth-Riley Construction Co., Inc.) 2. Change Order No.: 7 3. Increase Amount: $32,490.66 (City’s share is $6,498.13) 4. Percent of Increase: 1.04% 5. Total Percent of Increase: 2.37% 6. Revised Contract Amount: $3,209,996.05 7. Funding: PO-0005643 8. PROJECT COMPLETION AFFIDAVITS A. Washington Street Improvements – Project No. 118-105 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $420,000 3. Funding: RWDA TIF B. South Bend Dam Signage and Staff Gage Installation – Project No. 119-112 1. Company: Northern Indiana Construction Company, Inc. 2. Final Contract Amount: $71,735 3. Funding: PR-00005673 C. VPA Athletic Court Renovations, Phase I – Project No. 118-098 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $119,979.50 3. Funding: Venues Parks & Arts (471-11206-288-44400/201-11-201-201- 423000) 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. One (1) or More, 2021 or Newer, Horizontal Grinder – Spec D 1. Funding: PR-00008030 B. 905, 907, 909 Michigan Demolition – Project No. 120-063 1. Title Sheet 2. Funding: PR-00008115 C. Howard Street and Corby Blvd. Streetscape Improvements – Project No. 120-024 1. Title Sheet 2. Funding: PR-00008151 D. Sale of City-Owned Property 1. Location: 429 N. Harrison Ave. E. Southeast Neighborhood Center (United Way) – Project No. 119-093 1. Title Sheet 2. Funding: PR-00008109 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-03232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 10. RESOLUTIONS A. Resolution No. 10-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Authorizing Staff to Effectuate the Acquisition of Certain Real Property 1. Description: Close Transaction for Purchase Agreement with Norfolk Southern Railway Company for the Purchase of Property known as the Coal Line Trail 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Amendment No. 1 to Owner-Engineer Agreement – Black & Veatch Corporation 1. Description: Update of Water Model’s Max Day Demand Usage According to Updated SCADA Data for Water Hydraulic Modeling Assistance 2. Amount: NTE $10,110; New Total $72,173 3. Funding: PO-0005255 B. Sewer and Water Service Agreement – KRG Eddy Street Land III, LLC 1. Description: Extension of Utilities for Eddy Street Phase III Grocery Store Development C. Professional Services Agreement – Jones Petri Rafinski Corporation 1. Description: Design Services for Adding a Water Softener to Studebaker Fountain M & R 2. Amount: $9,600 3. Funding: PR-00008113 D. Temporary Access Agreement – Cross Communities, Inc. 1. Description: Conduct Surveys at Two (2) Parcels at 710 & 714 N. Harrison Ave. of City Property E. Dedicated Improvements Agreement – Lafayette Falls, LLC 1. Description: Terms for the Creation of New Public Right-Of-Way Elements for Lafayette Falls, Phase IV, Section 2 F. LPA – Consulting Contract – Lawson-Fisher Associates, P.C. 1. Description: Construction Inspection Services for Coal Line Trail, Phase I 2. Amount: NTE $202,600 3. Funding: PR-00008165 G. Professional Services Agreement – Abonmarche Consultants 1. Description: Engineering Services for Pavement Coring for Internal Paving 2021 in Spring 2. Amount: NTE $36,240 3. Funding: PR-00008047 12. LICENSES AND PERMITS A. Sidewalk Café Permits 1. Applicant: Dainty Maid Co. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-03232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 a) Date/Time: Wednesday to Saturday 8:00 a.m. to 2:00 p.m.; Sunday 8:00 a.m. to 2:00 p.m. b) Location: 231 S. Michigan St. c) Favorable Recommendations 2. Applicant: The Hideaway at the LaSalle a) Date/Time: Sunday to Monday 4:00 p.m. to 12:00 a.m.; Wednesday to Saturday 4:00 a.m. to 12:00 a.m. b) Location: 237 Martin Luther King Jr. Blvd., Suite B c) Favorable Recommendations B. Street Closures for Special Events 1. Event: First Fridays (May through October) a) Date/Times: May 7, June 4, July 2, August 6, September 3, and October 1, 2021; 4:00 p.m. to 10:30 p.m.; Setup/Cleanup 12:00 p.m. to 11:30 p.m. b) Location: 217 S. Michigan St. 2. Event: March to the Memorial a) Date/Times: September 11, 2021; 9:11 a.m. to 6:45 p.m.; Setup/Cleanup 8:15 a.m. to 7:00 p.m. b) Location: Downtown South Bend to St. Patrick’s County Park; Minimal Assistance from SBPD and Rest Stops at Fire Departments along Route 3. Event: Chet Waggoner Little League Opening Day Parade a) Date/Times: April 24, 2021; 8:00 a.m. to 8:30 a.m.; Setup/Cleanup 7:30 a.m. to 8:30 a.m. b) Location: Wilber to Elwood, Portage (Lap in Cemetery), Portage to Boland, Boland to Riverside and End at Little League Field 13. TRAFFIC CONTROL DEVICES A. New Installation – Thirteen (13) Michigan Road Historic Byway 1829 Signs 1. Locations: a) Kern Rd. and Michigan St. (2) b) Michigan St. and Western Ave. (4) c) Michigan St. at Washington St. Intersection (2) d) Washington St. at Lafayette Blvd. Intersection (2) e) Lafayette Blvd. at LaSalle Ave. Intersection (2) f) LaSalle Ave. and Lincolnway (1) 14. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 26909 McArthur Ct. – Sewer B. 26963 Marshall Dr. – Sewer C. 53240 Sunset Marble Dr. – Sewer CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-03232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 D. 18070 Cloverleaf Dr. – Water/Sewer 15. INDUSTRIAL WASTEWATER DISCHARGE PERMITS A. Company: ITU AbsorbTech, Inc. 1. Location: 3900 West William Richardson Dr. 16. RATIFY BONDS A. Contractor Bonds 1. Jason Ring, Released effective March 5, 2021 B. Excavation Bonds 1. J.F. Electric, Released effective March 4, 2021 C. Occupancy Bonds 1. J.F. Electric, Released effective March 4, 2021 17. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-12317, GBLN-12318 1) Date: 03/09/2021 2) Amount: $669,947.80 2. Claim Nos.: GBLN-12437, GBLN-12324 1) Date: 03/09/2021 2) Amount: $1,076,416.46 3. Claim Nos.: GBLN-12645, GBLN-12654 1) Date: 03/15/2021 2) Amount: $1,161,084.75 4. Claim Nos.: GBLN-12378, GBLN-12777 1) Date: 03/16/2021 2) Amount: $1,857,240.99 5. Claim No.: GBLN-12323 1) Date: 03/16/2021 2) Amount: $266,803.72 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 23, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-03232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 6 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.