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Home My WebLink About06/05/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June S, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: May 22, 2008 B. Regular Meeting: May 27, 2008 C. Claims Review Meeting: May 29, 2008 D. Scribner's Error Correction: May 12, 2008 -Opening of Bids -Janitorial Supplies 1. Bid of Great Lakes Supply and Chemical Corrected to Read: a) Item 5(R) $19.19 per Case b) Item 29 $16.84 per Dozen 2. Bid of Acorn Distributors Corrected to Read: a) Item 15 $1.85 per 96 oz b) Item 22 $15.77 per Case 2. OPENING OF BIDS A. Engman Natatorium Renovation and Addition Phase 3-B Rebid -Project No. 108- 036R (AGENDA SESSION) 1. Funding: TIF B. Western Avenue Improvements -Olive Street to Walnut Street -Project No. 107-083 1. Funding: AEDA TIF C. Edison Park Sewer Separation Phase II -Project No. 108-012 1. Funding: 2007 Sewer Bond D. Michigan Street Improvements -Project No. 107-093 Bids accepted until 10:30 a.m. per Notice to Bidders) 1. Funding: Downtown TIF E. 2008 Valves and Fire Hydrants 1. Funding: Water Works Revenue F. Water Treatment Chemical Procurement 2008 (Fluorisilicic Acid) -Project No. 108- 021 R 1. Funding: Department Operations Budget 1. AWARD BID A. Century Center Skylight Stabilization Project- Project No. 108-017 1. Company: Advanced Restoration Contractors 2. Amount: $338,000.00 3. Funding: HoteUMotel Tax 2. RESCIND BID AWARD/RE-AWARD BIDS A. Abandoned Vehicles 3. AWARD QUOTATIONS A. Copier for Street Department 1. Company: U. S. Business Systems BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June S, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Amount: $147.99/month, 60 month $1.00 buyout lease with full maintenance for one (1) Lanier Model LD420C Copier 3. Funding: Street Department 3. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. Portage Avenue (Pierce Street and Portage Avenue) -Project No.107-018 1. Company: Ortiz Concrete 2. Change Order No.: Final 3. Decrease Amount: ($13,029.00) 4. Percent of Decrease: (44.63%) 5. Total Percent of Decrease: (44.63%) 6. Original Contract Amount: $29,195.00 7. New Contract Amount: $16,166.00 8. Funding: COIT B. Indiana Avenue Alignment at Swygart Street -Project No. 107-084 1. Company: Ortiz Concrete 2. Change Order No.: Final 3. Decrease Amount: ($827.00) 4. Percent of Decrease: (4.2%) 5. Total Percent of Decrease: (4.2%) 6. Original Contract Amount: $19,705.00 7. New Contract Amount: $18, 878.00 8. Funding: General Fund 4. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Demolition of Studebaker Area A South (Former Eckler-Lahey) -Project No. 108- 054 1. Funding: AEDA TIF 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS/TITLE SHEET A. Ironwood Drive and McKinley Avenue Intersection - Project No. 107-100 RATIFY 1. Funding: LRSA 6. TITLE SHEET A. Riverside Trail Phase II 1. Funding: 7. RESOLUTION A. No. 40-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June S, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 Services to an Annexation Area in German Township (Auten Connector Annexation Area Phase Two) 8. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Agreement - Corrpro Waterworks 1. Service: Northwest Tank Corrosion Control Inspection 2. Amount: $555.00 3. Funding: General Fund B. Agreement -Weaver Boos 1. Service: Monitoring Well Repairs and Groundwater Monitoring at Fredrickson Park - 2008 2. Amount: $6,900.00 3. Funding: C. Agreement -Crowe Chizek 1. Service: Budget Consulting 2. Amount: TBD 3. Funding: Controller Budget-Subject to Appropriation Approval by Council D. Authorization for Entry upon Public Property - Sesco Group 1. Location: Right of Way East of 929 Sancome Avenue 2. Purpose: Install Soil Boring/Groundwater Monitoring Well E. Construction Contract -Northern Construction Services, Corp. RATIFY 1. Service: Good Neighbors/Good Neighborhoods Public Works Improvements Program 2008 Zone 2 -Project No. 108-025 2. Amount: Unit Prices 3. Funding: General Fund F. Construction Contact -Torok Excavating & Demolition, Inc. 1. Service: Demolition of 1129 South Bend Avenue, Former AAY's Rental Building -Project No. 108-056 2. Amount: $33,000.00 3. Funding: COIT G. Construction Contact -Torok Excavating & Demolition, Inc. 1. Service: Demolition of 1106 Burns Avenue, 1112 Burns Avenue, & 1110 Duey -Project No. 108-057 2. Funding: $13,675.00 3. Funding: TIF H. Contract -Ameritech Centrex 1. Service: Phone Service for City 2. Amount: TBD 3. Funding: Engineering I. Grant Agreement -Indiana Department of Natural Resources BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June S, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. Service: Northside Boulevard Multi-Purpose Trail -Project No. 107-033 - Grant from the State of Indiana to construct 2100' of multi-purpose trail on Northside Boulevard at IU South Bend and Memorial Park 2. Amount: $250,000.00 J. Proposal - Foegley Landscape, Inc. 1. Service: Ireland Road Alignment Correction -Project No. 108-045 -Connect existing paver display area for Gates Toyota to realigned curb cut 2. Amount: $7,720.48 3. Funding: EC Bond K. Proposal -MacAllister Machinery 1. Service: Emergency Rebuild of Caterpillar Engine 2. Amount: $59,117.00 (Estimated) 3. Funding: Fund 641-0630-793-3605 L. Easement Agreement -Natures Gate II, LLC 1. Purpose: Sanitary Sewer Lift Station 2. Location: Blue Winged Trail -Key No. 21-1038-061955 M Emergency Shelter Grant Agreements 1. Funding: HUD Grant a) Center for the Homeless (1) Amount: $31,968.00 b) YWCA (1) Amount: $44,844.00 c) Aids Ministries (1) Amount: $15,312.00 d) Youth Service Bureau (1) Amount: $26,197.00 9. RECOMMENDATIONS A. Procession - Stayin' Afloat Motorcycle Ride 1. Sponsor: Jeff Chamberlain 2. Date/Time: June 21, 2008 from 11:00 a.m. to 3:00 p.m. 3. Location: From the Colfax Avenue and Niles Avenue -East on Jefferson, South on Ironwood Drive to the Bypass B. Procession -Dare 2 Dream: The Youth Empowerment Experience 1. Sponsor: Brighter Days, Inc. 2. Location: From the Century Center through the South Door, across Jefferson Boulevard to Howard Park 3. Date/Time: July 12, 2008 from 4:05 p.m. to 4:20 p.m. C. Procession -Milton Anderson Memorial Ride 1. Sponsor: South Bend Ruff Ryders 2. Date/Time: June 14, 2008 from 1:00 p.m. to 5:00 p.m. BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June S, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 D E F G H. I. J 3. Route: Start at Potawatomi Park (Wall Street); North on Greenlawn to Jefferson; West on Jefferson to Twyckenham; North on Twyckenham to Chalfant; West on Chalfant to Eddy; South on Eddy to Jefferson; West on Jefferson (Wayne) to St. Joseph; North on St. Joseph to LaSalle (LWW); Northwest on LWW to Fremont; North on Fremont to Hamilton; East on Hamilton to Olive; South on Olive to Western; West on Western to Meade; North on Meade to Washington; West on Washington to Sheridan; South on Sheridan to Sample; East on Sample to Walnut; South on Walnut where route ends 4. See Comments Street Closure -Block Party 1. Sponsor: Rebecca Hall 2. Location: Parkovash Avenue from Iroquois to Lafayette Boulevard 3. Date/Time: June 15, 2008 from 4:30 p.m. to 7:00 p.m. 4. Favorable Recommendations Street Closure -Graduation and End of the School Year Party 1. Sponsor: Beverly Harbor 2. Location: Bissell Street from Eddy Street to Arthur Street 3. Date/Time: June 21, 2008 from 2:00 p.m. to 8:00 p.m. 4. Favorable Recommendations Street Closure -Dad's Day Poker Run 1. Sponsor: South Bend Maennerchor Club 2. Location: North Sycamore Street from Colfax Avenue to LaSalle Avenue 3. Date/Time: June 14, 2008 from 7:00 a.m. to 8:00 p.m. 4. Favorable Recommendations Alley Vacation -First North/South Alley South of Colfax and West of Main Street 1. Petitioner: Terry Meehan 2. Purpose: Outdoor Seating 3. See Comments Alley Vacation -First East/West Alley North of Indiana Avenue East of Franklin Street 1. Petitioner: Bill Schalliol, Community & Economic Development 2. Purpose: As a Part of Studebaker Redevelopment 3. Favorable Recommendations Street Vacation -Scott Street from Lincoln Way West to Martin Luther King Drive 1. Sponsor: Reverend Williams, WUBS Radio 2. Purpose: Right of Way Not Needed 3. See Comment Public Parking License Application Renewal -The Cathedral Church of St. James, Inc 1. Location: 307-311 West Washington Street BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June S, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Favorable Recommendations K. Transient Merchant License Renewal -Leeper Park Art Fair 1. Sponsor: Judy Ladd 2. Location: Leeper Park 3. Dates: June 21 & June 22, 2008 4. Favorable Recommendations L. Sidewalk Cafe Permit - Chickory Cafe 1. Location: 105 East Jefferson Boulevard 2. Favorable Recommendations M Sidewalk Cafe Permit -The Vine 1. Location: 103 West Colfax Avenue 2. Hours of Operation: Monday through Saturday, 11:00 a.m. to 12:00 a.m. 3. Favorable Recommendations 10. IRREVOCABLE LETTER OF CREDIT A. Subdivision: Willows at Mayflower 1. Company: Bayman & Rusk Builders, Inc. 2. Amount: $25,625.00 3. Comment: Water and Sewer 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 52650 Ironwood Road -Sewer 12. SURETY REDUCTION A. Company: Jade Crossing, LLC 1. Subdivision: Jade Crossing, Sections 1 and 2 2. Section 1 a) Previous Surety Amount: $249,050.00 b) New Surety Amount Section 1: $52,500.00 c) Improvements Remaining: Asphalt Surface, Miscellaneous Curb Ramps & Curb Repair 3. Section 2 a) Previous Surety Amount Section 2: $202,400.00 b) New Surety Amount Section 2: $25,355.00 c) Improvements Remaining: Asphalt, Sewer and Water Line 13. SAFETY REPORTS A. Street/Sewer/Traffic & Lighting 14. CERTIFICATES OF INSURANCE BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, June S, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 A. Chicory Cafe Company, South Bend, Indiana B. LePeeps Restaurant, South Bend, Indiana C. Trio's Restaurant & Jazz Club, South Bend, Indiana D. The Vine, South Bend, Indiana E. South Bend Ruff Ryders 15. RATIFY BONDS A. Contractor Bonds 1. Bill Briones dba Briones Construction -Approved Pursuant to Resolution 100-2000 May , 2008 2. Phend & Brown, Inc. -Approved Pursuant to Resolution 100-2000 May 27, 2008 3. Phend & Brown, Inc. -Release Effective May 27, 2008 B. Excavation Bonds 1. C&E Excavating, Inc. -Approved Pursuant to Resolution 100-2000 May 21, 2008 2. Lawrence Spromberg dba LS -Approved Pursuant to Resolution 100-2000 June 3, 2008 16. CLAIMS A. City of South Bend 1. Amount: $ B. St. Joseph County Housing Consortium 1. Amount: $4,861.86 C. Eddy Street Commons Project Construction Payment Requests to Various Vendors totaling $25,554.11 including: 1. Mitchell Appraisals, Inc. 2. R.E. Pitts & Associates, Inc. 3. SBD Reprographics 4. Tri County News 5. South Bend Tribune 6. Baker & Daniels 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT