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Home My WebLink AboutChange Order No 1 - 2020 Community Crossings Round 1 Proj No. 120-012 - Rieth-Riley Construction Co., Inc. ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS March 9, 2021 Mr. Ruben Alvarado Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, IN 46614 ralvarado@rieth-riley.com RE: Change Order No. 1 – 2020 Community Crossings Round 1 – Project No. 120-012 Dear Mr. Alvarado: At its March 9, 2021 meeting, the Board of Public Works approved the above referenced Change Order for an increase of $275,297.90, bringing the revised contract amount to $1,959,937.90. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING Project Number: _______________ Project Name: __________________________ Change Order #: ____ DATE INITIATED: BPW DATE: Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Attachments: (List documents support change – required) Amount of ☐Increase / ☐Decrease: $____________________ Categories (Pick One): ☐ Scope of Work ☐ Differing Site Conditions, Changed Conditions ☐ Conflicted Specifications and Drawings ☐ Failed Materials ☐ Error ☐ Omission ☐ Final Quantity Adjustment ☐ _______________________ Previously approved Change Order(s): $___________________ Current Percent of Change: ____________________ % New Total Amount: $____________________ Total Percent of Change: ____________________ % Funding Secured From: __________________________ (filled out by PM) RECOMMENDED BY: Project Inspector (Print Name) (Signature) (Date) REVIEWED BY: Construction Manager (Print Name) (Signature) (Date) APPROVED BY: Engineering Project Manager (Print Name) (Signature) (Date) APPROVED BY: City Engineer (Print Name) (Signature) (Date) Scott Kreeger 2/17/2021 March 9, 2021 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: PO Number 5026 Line Number 2 Original Dollar Amount $862,943.00 New Dollar Amount (For liquidation request, enter $0)$307,781.25 Reason Code (if changed)NA Financial Dimensions (fund-dept- division-subdivision-main account)265-06-600-506-436008 Project Code (if applicable)Proj-0001 Description of change (include budget impact)Adjusting PO to reflect annual matching grant for 2020 Community Crossings project PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. 2020 12 December 15 PO 5026 Rieth Riley ENG PO Change Order Request Form 1 of 5 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: Project POs: PO Number 5026 Line Number 3 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$275,297.90 Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account)265-06-600-506-436008 Project Code (if applicable)PROJ-0001 Description of change (include budget impact)Change Order #1: revised striping and adjustment to final quantities. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable)Ron O'Connor PO Number Line Number Original Dollar Amount New Dollar Amount (For liquidation request, enter $0) Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account) Project Code (if applicable) Description of change (include budget impact) APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) PO Number Line Number Original Dollar Amount Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. For change orders on project-related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. 2021 02 February 17 PO-5026 Rieth Riley Construction Change Order Request Form 1 of 4 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: PO Number PO-0005026 Line Number 1 Original Dollar Amount $1,684,640.00 New Dollar Amount (For liquidation request, enter $0)$0.00 Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account)Project category 265-436008 Project Code (if applicable)PROJ00000001 Description of change (include budget impact) Cancel delivery remainder in order to add a second line with the amount that should be remaining. There was an error when this PO was set up and it isn't hitting the project the way it should. PO Number PO-0005026 Line Number 2 Original Dollar Amount $0.00 New Dollar Amount (For liquidation request, enter $0)$862,942.21 Reason Code (if changed)PW-PS Financial Dimensions (fund-dept- division-subdivision-main account)Project category 265-436008 Project Code (if applicable)PROJ00000001 Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced – reduce the line amount to equal what it should be. • If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. Copy of Change Order - PO-0005026 Correction 1 of 2 City of South Bend Department of Administration & Finance Change Order Request Form Description of change (include budget impact) Add back second line with all of the same information as Line 1 for the amount that was remaining on Line 1 - $862,942.21 Copy of Change Order - PO-0005026 Correction 2 of 2 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date February 17, 2021 Name Scott Kreeger Department Public Works BPW Date March 9, 2021 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 1 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Rieth Riley Construction Co., Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name 2020 Community Crossings Round 1 Project Number 120-012 Funding Source LRSA Account No. 265-06-600-506-436008 Amount $275,297.90 Terms of Contract Purpose/Description ____Additional striping along Monroe, lincolnway east, and Chapin St. _______________________ For Change Orders Only Amount of Increase Decrease $ 275,297.90 ($ ) Previous Amount $ 1,684,640 Current Percent of Change: Increase Decrease 16.34% ( %) New Amount $ 1,959,937.90 Total Percent of Change: Increase Decrease 16.34% ( %) Time Extension Amount: New Completion Date: