The URL can be used to link to this page

Home My WebLink About02232021 Board of Public Works MeetingREGULAR MEETING FEBRUARY 23, 2021 18 REGULAR MEETING FEBRUARY 23, 2021 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, February 23, 2021, by Board President Elizabeth A. Maradik. The meeting was streamed live to the public with Board President Elizabeth A. Maradik and Board Members Gary Gilot and Joseph Molnar present. Clerk Anne Fuchs confirmed the presence of the members with a roll call. Also present was Board Attorney Clara McDaniels. Ms. Maradik reminded virtual attendees to use the Teams Live Q&A feature and to please include their name for the record. Board Member Jordan Gathers joined at 9:34 a.m. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Gilot and carried by roll call, the minutes of the Regular Meeting of the Board held on February 9, 2021, were approved. OPENING OF BIDS — 3400 BLOCK S. MICHIGAN STREET IMPROVEMENTS — PROJECT NO. 120-062 (PR-00006606) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@,milestonelp.com Bid was signed by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. E Base Bid $222,034.50 Alternate #1 $50,858.00 Alternate #2 $18,964.00 Alternate #3 $13,157.00 Alternate #4 $30,256.00 Base Bid Plus Alternates $335,269.50 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvardo e,rieth-riley.com Bid was signed by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. no Base Bid $245,464.00 Alternate #1 $50,858.00 Alternate #2 $18,964.00 Alternate #3 $7,157.20 Alternate #4 $33,114.00 Base Bid Plus Alternates $355,557.20 LAPORTE CONSTRUCTION CO., INC. PO Box 577 LaPorte, IN 46352 1 schrad(a,laporteconstruction. com Bid was signed by Ms. Lori Schrad Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. REGULAR MEETING FEBRUARY 23.2021 19 P Base Bid $303,297.76 Alternate #1 $58,616.00 Alternate #2 $21,550.00 Alternate #3 $92,094.00 Alternate #4 $33,472.00 Base Bid Plus Alternates *$303,297.76 *Base Bid Plus Alternates does not include Alternates on Contractor's Bid PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 rbecker@premiumconcreteonline.com Bid was signed by Mr. Rob Becker Non -Collusion, Non -Discrimination Affidavit Form was completed. Five percent (5%) Bid Bond was submitted. o Base Bid $249,851.00 Alternate #1 $56,892.00 Alternate #2 $21,550.00 Alternate #3 $11,680.00 Alternate #4 $33,936.00 Base Bid Plus Alternates j $373,909.00 Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering and Community Investment for review and recommendation. AWARD OUOTATION AND APPROVE CONTRACT — PINHOOK KITCHEN ELECTRIC — VPA PROJECT NO. 1301-2021 (PR-00007307) Mr. Patrick Sherman, Venues, Parks & Arts, advised the Board that on February 16, 2021, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Sherman recommended that the Board award the contract to the lowest responsive and responsible bidder, Koontz -Wagner Services, 3801 Voorde Dr., South Bend, IN 46628, in the amount of $5,230 for electrical work by licensed electrician as part of Pinhook Park kitchen remodel. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — FORMER SALVATION ARMY BUILDING HVAC REPAIRS — PROJECT NO. 119-084C (PR-00007113) Mr. Zach Hurst, Engineering, advised the Board that on February 9, 2021, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Hurst recommended that the Board award the contract to the lowest responsive and responsible bidder, Edward J. White, Inc., 1011 S. Michigan St., South Bend, IN 46601, in the amount of $42,450. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. APPROVAL OF REOUEST TO REJECT BIDS — TWO (2) MORE OR LESS. 2020 OR NEWER, TRAILER MOUNTED ANTI -ICING SYSTEM — SPEC U (PR-00005495) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to reject all bids for the above referenced project due to incompatibility with the City of South Bend's existing equipment. Ms. Maradik suggested the Board also approve a Request to Advertise, in the event of a need to move forward quickly. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request to reject bids and future request to advertise were approved. REGULAR MEETING FEBRUARY 23, 2021 20 APPROVE CHANGE ORDER NOS. 7-9 — BENDIX DR. LATHROP TO INDIANA TOLL ROAD — PROJECT NO. 114-065 (PO-0005628) Ms. Maradik advised that Mr. Scott Kreeger, Engineering, has submitted Change Order Nos. 7-9 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, Change Order No. 7 indicates the contract amount be increased by $6,296.70 for the city amount and $31,483.49 for the INDOT amount at a (20/80 Split) for a new contract sum, including this Change Order, in the amount of $4,138,860.19. Change Order No. 8 indicates the contract amount be increased by $10,969.20 for the city amount and $54,846 for the INDOT amount at a (20/80 Split) with an additional two (2) days for a new contract sum, including this Change Order, in the amount of $4,193,706.19 with a new completion date of November 5, 2020. Change Order No. 9 indicates the revised completion date for the sidewalk work to be June 1, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — RIVER WALK FROM BEYER ST. TO NOTRE DAME BOATHOUSE —PROJECT NO. 117-083 (PO-0006604) Ms. Maradik advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 2 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $41,591.85 with an additional thirty-two (32) days for a new contract sum, including this Change Order, in the amount of $3,266,472.07 with a new completion date of January 1, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER ESPORTS ARENA — PROJECT NO. 119-106CR (HOTEL MOTEL TAX FUND) Ms. Maradik advised that Ms. Rebecca Plantz, Engineering, has submitted Change Order No. 2 (Final) on behalf of ggCircuit, LLC, 2303 S. Yd. St., Terre Haute, IN 47802, indicating the contract amount be increased by $22,594.25 with an additional fifty (50) days for a new, final contract sum, including this Change Order, of $401,476.84 with a new completion date of February 3, 2021. Also submitted was the Project Completion Affidavit indicating this new final cost of $401,476.84. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2021 TRUCKING OF BIOSOLIDS FOR LAND APPLICATION — PROJECT NO. 121-023 (PR- 0007482 In a memorandum to the Board, Mr. Jacob Klosinski, Engineering, requested permission to advertise for the receipt of bids for the above referenced project for annual contract services to truck biosolids from the Organic Resources facility for land application within 50 miles of facility. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — SAMPLE AND MAYFLOWER INTERSECTION IMPROVEMENTS — PROJECT NO. 120-052 (PR-0007345) In a memorandum to the Board, Ms. Leslie Biek, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS — LEAD HAZARD REDUCTION PRE -QUALIFIED CONTRACTORS REGISTRY (IHDCA) In a memorandum to the Board, Ms. Liz Maradik, Community Investment, requested permission to advertise for the request for qualifications to establish a registry of pre -qualified lead contractors who will be notified of opportunities to bid on Lead Hazard Reduction Program work. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request was approved. REGULAR MEETING FEBRUARY 23, 2021 21 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS — LEAD HAZARD REDUCTION PRE -QUALIFIED CONTRACTORS REGISTRY (OLHCHH) In a memorandum to the Board, Ms. Liz Maradik, Community Investments, requested permission to advertise for the request for qualifications to establish a registry of pre -qualified lead contractors who will be notified of opportunities to bid on Lead Hazard Reduction Program work. Ms. Maradik clarified that this request is similar to the last, but is from a different funding source. Therefore, upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request was approved. APPROVE TITLE SHEET— EDDY AND HOWARD STREET SEWER RELOCATION AND WATER MAIN LOOP — PROJECT NO. DP 20-020 Ms. Sue Ellen Doudrick, Engineering, advised that the Title Sheet for the above referenced project was being presented at this time for execution. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above referenced Title Sheet was approved and signed. ADOPT RESOLUTION NO. 04-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.04-2021 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board") exists pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City of South Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-3, and is authorized to accept the transfer such property from another governmental entity pursuant to Indiana Code Section 36-1-11-8; and WHEREAS, the South Bend Redevelopment Commission, the governing body of the City of South Bend, Indiana, Department of Redevelopment (the "Commission"), exists and operates pursuant to Indiana Code Section 36-7-14 (the "Act"); and WHEREAS, the Commission owns two parcels of real property in the River West Development Area of the City, commonly known as 405 Dubail Avenue, South Bend, Indiana, and more particularly described on Exhibit A (the "Property"); and WHEREAS, the Board desires to obtain title to the Property pursuant to Ind. Code 36-1-11-8 for the purpose of donating the Property to United Way of St. Joseph County, Inc., an Indiana non-profit and tax exempt entity under Section 501(c)(3) of the Internal Revenue Code, for the purpose of the development of a community center (the "Purpose"); and WHEREAS, the Commission adopted its Resolution No. 3529 on February 11, 2021, authorizing the conveyance of the Property to the Board for the Purpose. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS: 1. The Board hereby accepts the conveyance of the Property from the Commission in accordance with Indiana Code Section 36-1-11-8. 2. The Board authorizes David Relos or Andrew Netter of the City's Department of Community Investment to present for recordation in the Office of the Recorder of St. Joseph County, Indiana, the deed conveying the Property to the Board, as well as to execute any other document necessary to affect the Board's acceptance of the conveyance. 3. This Resolution will be in full force and effect upon its adoption by the Board. REGULAR MEETING FEBRUARY 23, 2021 22 ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works held on February 23, 2021 held electronically as authorized by the Governor's Executive Order 20-09, as subsequently renewed by Executive Orders 20-17, 20-25, 20-30, 20-34, 20-38, 20-41, 20-44, 20-47, 20-49, 20-52, and 21-03. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Anne Fuchs, Clerk ADOPT RESOLUTION NO. 05-2021 — A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.05-2021 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS FOR THE DISPOSAL OF SURPLUS PROPERTY WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88 which mandates the Board of Public Works of the City of South Bend to determine that the sidearm of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT BLAIR FLEMING retired effective February 10, 2021, from the South Bend Police Department after twenty-seven (27) years of service, and the Board of Public Safety of the City of South Bend has determined that he retired in good standing; and WHEREAS, I.C. 5-22-22-1 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that handgun Serial No. NDT0122, a Smith and Wesson M&P9 Handgun, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 23RD Day of FEBRUARY, 2021. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Elizabeth A. Maradik s/ Gary A. Gilot s/ Jordan V. Gathers s/ Joseph R. Molnar REGULAR MEETING FEBRUARY 23, 2021 23 ATTEST: s/Anne Fuchs, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second *Professional Lochmueller Construction Inspection NTE $576,480 Molnar/Gathers Services Group, Inc. Services for Seitz Park (PR-00007087, Agreement Reconstruction Project subject to No. 117-093A appropriation.) Professional Hanson Road Rehabilitation of $249,699.65 Molnar/Gathers Services Professional Ten (10) City Streets for (PR-00007031) Agreement Services, Inc. the Roadway Reconstruction Project Memorandum Update on Updated Cost of Utility City Actual Molnar/Gathers Douglas Road Relocation for Douglas Amount: Project Cost Road Lift Station $300,517.13 Project, pursuant to (Douglas Road agreement with St. DA TIF) Joseph County Commissioners Amendment Jones Petrie Added Services for NTE $6,200; Molnar/Gathers No. 1 to Rafinski Survey and Preparation New Total Professional Corporation of Plans for Ignition Amount $37,450 Services Park EV Charging Lot (PO-0003358) Agreement Belle Terre Cleveland Outlines Terms for N/A Molnar/Gathers Water Woods Public Water Main Extension Development Extension for Fernwood Agreement & Co., LLC Title Sheet Belle Terre Four Horsemen Outlines Terms for N/A Molnar/Gathers Water Ventures, LLC Public Water Main Extension Extension at Bracken Agreement & Fern Court Title Sheet Belle Terre Four Horsemen Outlines Terms for N/A Molnar/Gathers Private Sewer Ventures, LLC Private Sewer Facilities Connection to Public Agreement & Sewer Manhole at Belle Right of Terre Subdivision Access License Professional The Troyer Developing and $24,500 Molnar/Gathers Services Group, Inc. Implementing Amenity (PO-00006757) Agreement Improvements to LaSalle Park Authorization Terracon Authorizing Entry Upon N/A Molnar/Gathers for Entry Consultants, Public Property and Upon Public Inc. Revocable Permit for Property Geotechnical Soil Agreement Borings and Temporary Monitoring Well at East Bank Trail over Leeper Ave. *The Lochmueller Group agreement was approved, subject to appropriation. REGULAR MEETING FEBRUARY 23, 2021 24 APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following hermit and license applications were presented for annroval: Applicant Description Date/Time Location Motion Carried The General Sidewalk Cafe Monday to 609-613 E. Jefferson Molnar/Gathers Deli & Caf6 Permit Friday 7:00 Blvd. a.m. to 12:00 a.m.; Saturday 9:00 a.m. to 12:00 a.m.; Sunday 9:00 a.m. to 7:00 .m. Alzheimer's & Street Closure for June 5, 2021; Jefferson to Howard Molnar/Gathers Dementia Special Event 9:00 a.m. to Park, Intermittent Services 1:00 P.M. Closures with SBPD Annual to Assist Fundraising Walk LAZ Parking Renewal of Public 1228 N. Eddy St. Molnar/Gathers Midwest, LLC Parking Facilities Memorial Renewal of Public 707 N. Michigan / Molnar/Gathers Hospital / Parking Facilities Bartlett Garage, 621 Beacon Health Memorial Dr. / System Lafayette Garage, 100 Navarre St. / Navarre Garage *Ms. Maradik noted LAZ Parking Midwest, LLC had completed its signage updates in accordance with the ordinance and could be approved in full at this time. She noted that the approval of the Memorial Hospital renewals is contingent upon completion of signage updates, in accordance with the City's ordinance. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following traffic control device requests were approved: NEW INSTALLATION LOCATION: REMARKS: NEW INSTALLATION LOCATION: REMARKS: Handicapped Accessible Parking Space Sign 1011 S. 27�'. St. Criteria Met Handicapped Accessible Parking Space Sign 433 S. Falcon St. Criteria Met NEW INSTALLATION: Handicapped Accessible Parking Space Sign LOCATION: 1117 Roosevelt St. REMARKS: Criteria Met - Recommendation Memo from City Attorney Ms. Maradik noted the Board previously denied this application based on City Engineering's recommendation, subject to final review and recommendation by the City's ADA Coordinator/City Attorney Aladean DeRose. Ms. DeRose reviewed the matter and provided her recommendation that the request be approved in a detailed memo to the Board. REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 2122 S. Arnold St. REMARKS: Criteria Met REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 1709 S. Douglas St. REGULAR MEETING FEBRUARY 23, 2021 25 REMARKS: Criteria Met REMOVAL: Handicapped Accessible Parking Space Sign LOCATION: 1802 Chapin St. REMARKS: Criteria Met RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date TGB Unlimited, Inc. Excavation Approved 02/09/2021 TGB Unlimited, Inc. Occupancy Approved 02/09/2021 Mr. Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Ms. Maradik stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Amount of Claim Date City of South Bend Claims GBLN-10713 $67,643.94 02/05/2021 City of South Bend Claims GBLN-11045 $207,024.74 02/08/2021 City of South Bend Claims GBLN- 11000 $99.44 02/08/2021 City of South Bend Claims GBLN-11043, GBLN- 11044 $640,683.41 02/08/2021 City of South Bend Claims GBLN--11126, GBLN- 11100 $1,668,542.45 02/09/2021 City of South Bend Claims GBLN--11360 $1,028,536.66 02/16/2021 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the meeting adjourned at 9:58 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member Attest: Anne Fuchs, Clerk Jordan V. Gathers, Member Joseph R. Molnar, Member