The URL can be used to link to this page

Home My WebLink About03092021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-03092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of February 23, 2021 2. OPENING OF BIDS A. Ignition Park EV Charging Park – Project No. 120-044 1. Funding: PR-00006991 3. OPENING OF QUOTATIONS A. El Campito Water Tap Quote – Project No. 121-017 1. Funding: PR-00007560 B. 2021 Trucking of Biosolids for Land Application – Project No. 121-023 1. Funding: PR-0007482 4. AWARD BIDS AND APPROVE CONTRACTS A. Bendix Esports Arena – Project No. 119-106D 1. Company: Nelco Media, Inc. 2. Amount: $397,000 3. Funding: Hotel Motel Tax Fund 5. CHANGE ORDERS A. Washington Street Improvements Project – Project No. 118-105 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $42,100 4. Percent of Increase: 11.14% 5. Revised Contract Amount: $420,000 6. Funding: PO-0003046 B. Fire Stations 3 & 6 Renovations – Project No. 118-047 1. Company: Gibson-Lewis, LLC 2. Change Order No.: 5 3. Decrease Amount: ($5,050) 4. Percent of Decrease: (0.05%) 5. Total Percent of Change: (10.39%) 6. Revised Contract Amount: $1,003,635 7. Funding: PO-0000208 C. 2020 Community Crossings Round 1 – Project No. 120-012 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $275,297.90 4. Percent of Increase: 16.34% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-03092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 5. Revised Contract Amount: $1,959,937.90 6. Funding: PO-0005026 D. Pinhook Park Site Improvements – Project No. 118-077A 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 4 3. Increase Amount: NTE $10,051.59; Sixty (60) Days 4. Percent of Increase: 0.79% 5. Total Percent of Change: (1.60%) 6. Revised Contract Amount/Completion Date: NTE $1,279,053.50; March 1, 2021 7. Funding: PO-0001779 E. Edison Well #4 Refurbishment – Well Cleaning – Project No. 120-060 1. Company: Peerless Midwest, Inc. 2. Change Order No.: 1 3. Increase Amount: $9,617 4. Percent of Increase: 13.47 % 5. Revised Contract Amount: $81,017 6. Funding: PO-0006095 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Pinhook Water Treatment Plant Exhaust Fans – Project No. 119-003A 1. Company: Ideal Consolidated, Inc. 2. Change Order No.: 1 (Final) 3. Decrease Amount: ($2,000) 4. Percent of Decrease: (7.41%) 5. Total Percent of Change: (7.41%) 6. Final Contract Amount: $25,000 7. Funding: PO-0005022 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2020 Community Crossings Round 2 - Project No. 120-059 1. Funding: PR-00007707 B. 2021 Contractor Paving Round 1 - Project No. 121-016 1. Funding: PR-00007792 C. 2021 Street and Sewer Material Bid - Project No. 121-018 1. Funding: PR-00007797 D. 2021 Asphalt Materials Bid - Project No. 121-026 1. Funding: PR-00007857 E. 2021-2022 Water Treatment Chemicals 1. Funding: PR-00007921 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-03092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 8. RESOLUTIONS A. Resolution No. 06-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Sergeant Harvey Mills’ Firearm B. Resolution No. 07-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class Michael Tutino’s Firearm 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Lease Agreement – ATF Project Disarm Task Force 1. Description: Approval for South Bend Police Department to Lease Space at 701 W. Sample St. 2. Funding: ATF pays City $10,795 for one (1) year, with renewal option. B. 2021 Indemnification Agreement – The Tire Rack, Inc. 1. Description: City Usage of Tire Rack’s Training Track for Police Emergency Vehicle Operations Training March 31, 2021 through October 8, 2021 C. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Topographic Survey for El Campito Water Tap Quote 2. Amount: $1,600 3. Funding: PR-00007872 D. Amendment No 1 to Professional Services Agreement – Abonmarche Consultants, Inc. 1. Description: Additional Parcels for Plat Cleanup at Lincoln Way West and Charles Martin Sr. Dr. 2. Amount: $1,800; New Total $111,400 3. Funding: PO-0000035 10. LICENSES AND PERMITS A. Licenses 1. Type: Transient Merchant a) Applicant: St. Joseph County 4-H Fair b) Location: 5117 Ironwood Dr. c) Date/Time: July 2, 2021 to July 10, 2021; Monday to Sunday 8:00 a.m. to 11:00 p.m. d) Favorable Recommendations 11. STREET/ALLEY VACATIONS A. Applicant: Mike Danch – University of Notre Dame Du Lac CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-03092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 1. Location: 900 Block of Frances St.; East 9.25 Ft., of the 82.5 Ft. Wide Frances St. ROW running from Howard St. North to Corby Blvd. on the South, covering approximately 403 Ft. 2. Purpose: Single-Family Residential Development 3. Favorable Recommendations B. Applicant: Jon Schommer & Rink Printing – Our Lady of the Road, Inc. 1. Location: East/West Alley running between Our Lady of the Road and Rink Printing, with the West End Connecting to S. Main St. and the East Connecting to the North/South Alley 2. Purpose: Traffic Nuisance 3. Unfavorable Recommendations 12. RATIFY BONDS A. Contractor Bonds 1. Sargent Electric Company, Released effective February 22, 2021 B. Excavation Bonds 1. 7NT Engineering LLC, Approved effective February 25, 2021 2. Accudig Excavating LLC, Released effective October 11, 2020 C. Occupancy Bonds 1. 7NT Engineering LLC, Approved effective February 25, 2021 2. PirTano Construction Co., Inc., Approved effective April 24, 2020 3. Accudig Excavating LLC, Released effective October 11, 2020 4. Luis Garcia, Released effective September 27, 2020 5. Sargent Electric Company, Released effective February 22, 2021 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-11734, GBLN-11735 1) Date: 02/23/2021 2) Amount: $642,558.01 2. Claim No.: GBLN-11745 1) Date: 02/23/2021 2) Amount: $1,130,716.22 3. Claim No.: GBLN-11715 1) Date: 02/23/2021 2) Amount: $389,535.17 4. Claim Nos.: GBLN-11858, GBLN-11866 1) Date: 02/24/2021 2) Amount: $311,083.07 5. Claim No.: GBLN-11869 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA March 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-03092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 1) Date: 03/01/2021 2) Amount: $31,474.74 6. Claim Nos.: GBLN-11996, GBLN-11997 1) Date: 03/01/2021 2) Amount: $78,785.34 7. Claim Nos.: GBLN-12085, GBLN-12114 1) Date: 03/02/2021 2) Amount: $1,052,157.22 8. Claim Nos.: GBLN-11841, GBLN-12009 1) Date: 03/02/2021 2) Amount: $501,899.77 9. Claim No.: GBLN-12035 1) Date: 03/02/2021 2) Amount: $1,138,309.70 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.