HomeMy WebLinkAbout2021-01 - Monthly Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Financial Report
Page(s) Contents
2Fund Guide
3 Narrative
4 - 5 Report of Changes in Cash Balance
6 - 8 Projected Cash Balance
9 - 12 Cash Reserves Summary
13 - 18 Revenue & Expense Summaries
19 - 24 Revenue by Type
25 - 29 Expenditures by Actvity
30 - 32 Outstanding Debt
33 - 38 Employee Headcount
Fund Summaries
39 - 58 General Fund
59 - 82 Public Works Funds
83 - 101 Public Safety Funds
102 - 117 Venues, Parks & Arts Funds
118 - 131 Department of Community Investment Funds
132 - 138 Internal Service Funds
139 - 150 Administrative Funds
151 - 165 Redevelopment Commission Controlled Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Fiscal Officers
January 31, 2021
Controller's Office
Page # General Fund Page # Venues, Parks & Arts Funds
39 101 General Fund 102 201 Parks & Recreation
103 273 Morris PAC / Palais Royale Marketing
General Fund Departments/Divisions 104 274 Morris PAC Self-Promotion
40 Mayor 105 312 2017 Parks Bond Debt Service
41 Community Initiatives 106 401 Coveleski Stadium Capital
42 City Clerk 107 416 Morris Performing Arts Center Capital
43 Common Council 108 450 Palais Royale Historic Preservation
44 Controller's Office 109 453 2018 Zoo Bond Capital
45 Human Resources 110 471 2017 Parks Bond Capital
46 Diversity & Inclusion 111 601 Parking Garages
47 Human Rights 112 670 Century Center
48 Legal Department 113 671 Century Center Capital
49 Engineering 114 672 Century Center Energy Conservation Debt Svc
50 Office of Sustainability 115 730 City Cemetery
51 AmeriCorps Grant Program 116 731 Bowman Cemetery
52 Police Department 117 757 2015 Parks Bond Debt Service
53 Police Crime Lab
54 Fire Department Dept of Community Investment Funds
55 Fire Training Center 118 209 Studebaker-Oliver Revitalizing Grants
56 EMS 119 210 Economic Development State Grants
57 Morris Performing Arts Center 120 211 Department of Community Investment (DCI)
58 Palais Royale Ballroom 121 212 Dept of Community Investment Grants
122 219 Unsafe Building
Public Works Funds 123 221 Landlord Registration
59 202 Motor Vehicle Highway 124 230 Code Enforcement Fund
60 266 MVH Restricted Fund 125 Code Enforcement Historical Summary
61 Motor Vehicle Highway Combined Budget Summary 126 410 Urban Development Action Grant
62 251 Local Roads & Streets 127 600 Consolidated Building Fund
63 257 LOIT Special Distribution 128 754 Industrial Revolving Fund
64 265 Local Road & Bridge Grant 129 756 2015 Smart Streets Bond Debt Service
65 412 Major Moves Construction 130 759 2017 Eddy Street Commons Bond Capital
66 610 Solid Waste Operations 131 760 2017 Eddy Street Commons Bond Debt Service
67 611 Solid Waste Capital
68 620 Water Works Operations Internal Service Funds
69 622 Water Works Capital 132 222 Central Services
70 624 Water Works Customer Deposit 133 224 Central Services Capital
71 625 Water Works Sinking 134 226 Liability Insurance
72 626 Water Works Bond Reserve 135 279 IT / Innovation / 311 Call Center
73 629 Water Works Reserve Operations & Maintenance 136 711 Self-Funded Employee Benefits
74 640 Sewer Repair Insurance 137 713 Unemployment Compensation
75 641 Sewage Works Operations 138 714 Parental Leave
76 642 Sewage Works Capital
77 643 Sewage Works Reserve Operations & Maint.Administrative Funds
78 649 Sewage Sinking 139 102 Rainy Day
79 653 Sewage Debt Service Reserve 140 217 Gift, Donation, Bequest
80 654 Sewage Works Deposit Fund 141 227 Loss Recovery
81 655 Project Releaf 142 258 Human Rights Federal Grant
82 667 Storm Sewer Fund 143 264 COVID-19 Response
144 404 County Option Income Tax
Public Safety Funds 145 406 Cumulative Capital Development
83 216 Police State Seizures 146 407 Cumulative Capital Improvement
84 218 Police Curfew Violations 147 408 Economic Development Income Tax
85 220 Law Enforcement Continuing Education 148 750 Equipment/Vehicle Leasing
86 249 Public Safety LOIT 149 752 South Bend Redevelopment Authority
87 278 Take Home Vehicle Police 150 755 South Bend Building Corporation
88 280 Police Block Grants
89 287 Emergency Medical Services Capital Redevelopment Commission Controlled Funds
90 288 Emergency Medical Services Operating 151 324 TIF - River West Development Area (Airport)
91 289 HAZMAT 152 422 TIF - West Washington
92 291 Indiana River Rescue 153 429 TIF - River East Development Area (NE Dev)
93 292 Police Grants 154 430 TIF - Southside Development #1
94 294 Regional Police Academy 155 435 TIF - Douglas Road
95 295 COPS MORE Grant 156 436 TIF - River East Residential (NE Res)
96 299 Police Federal Drug Enforcement 157 315 Redevelopment Bond - Airport Taxable
97 350 2018 Fire Station #9 Bond Debt Service 158 328 Redevelopment Bond - Palais Royale
98 451 2018 Fire Station #9 Capital 159 351 2018 TIF Park Bond Debt Service Reserve
99 701 Firefighters Pension 160 352 2019 South Shore Double Tracking Bond Debt Svc
100 702 Police Pension 161 353 2020 TIF Library Bond Debt Service Reserve
101 705 Police K-9 Unit 162 433 Redevelopment General
163 439 Certified Technology Park
164 452 2018 TIF Park Bond Capital
165 454 Airport Urban Enterprise Zone
2
January 2021
Monthly Financial Report
The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for
each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash
balances, outstanding debt, and current staffing levels.
Report of Changes in Cash Balance (4 - 5)
This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual
revenues, and subtracting actual expenditures.
Projected Cash Balance (6 - 8)
The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated
revenues, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected
Cash Reserves Summary (9 - 12)
The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash
reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of
Cash Reserve Requirements
Cash reserve requirements are typically based on fund type.
- Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures.
- Some funds have a set dollar amount as the reserve requirement, such as the Police Take Home Vehicle Fund 278 and the Century
Center Capital Fund 671.
- Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero.
Changes in Cash Balance
Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash,
redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and
the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax
Negative Cash Balances
Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash
balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall.
Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet.
Revenue & Expense Summaries (13 - 18)
These summaries show the total revenue and expense by fund.
Revenue by Type (19 - 24)
This report shows the City's revenue collected by month and the total estimated revenue for the current year.
Expenditures by Activity (25 - 29)
This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year.
Outstanding Debt (30 - 32)
This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying
the debt, and the principal and interest payments due during the current year.
Employee Headcount (33 - 38)
This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken
down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees.
Fund Summaries (39 - 165)
The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an
explanation of revenues, expenditures, and spending on major capital projects.
We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any
questions regarding this report, please contact the Department of Administration & Finance by calling 311.
3
City of South Bend
Report of Changes in Cash Balance
January 1, 2021 through January 31, 2021
Beginning 2021 2021 Plus/(Minus)Ending
Cash Balance YTD YTD Accrual Surplus Cash Balance Cash Reserve
1/1/2021 Revenues Expenditures Adjustments (Deficit) 1/31/2021 Requirement Variance
City Controlled Funds
101 General Fund 53,544,921 2,513,570 5,635,288 (306,100) (3,427,818) 50,117,103 26,007,014 24,110,089
Special Revenue Funds
102 Rainy Day 10,845,986 9,770 - - 9,770 10,855,756 8,206,983 2,648,773
201 Parks & Recreation 4,156,004 750,244 1,506,076 54,826 (701,006) 3,454,998 3,826,224 (371,226)
202 Motor Vehicle Highway 6,607,820 553,074 1,909,790 40,669 (1,316,048) 5,291,773 2,724,879 2,566,894
209 Studebaker-Oliver Revitalizing Grants 763,112 687 9,540 3,500 (5,353) 757,759 - 757,759
210 Economic Development State Grants 27,154 24 - - 24 27,178 - 27,178
211 Department of Community Investment (DCI)1,629,498 22,175 257,023 (6,882) (241,730) 1,387,768 - 1,387,768
212 Dept of Community Investment Grants 313,907 2,467 164,339 135,959 (25,913) 287,995 - 287,995
216 Police State Seizures 213,569 192 19,260 19,260 192 213,761 24,261 189,500
217 Gift, Donation, Bequest 981,455 102,922 36,953 17,454 83,423 1,064,877 - 1,064,877
218 Police Curfew Violations 13,799 12 - - 12 13,811 250 13,561
219 Unsafe Building 832,938 3,848 11,653 11,653 3,848 836,786 - 836,786
220 Law Enforcement Continuing Education 483,549 17,803 148,048 114,890 (15,355) 468,194 83,082 385,112
221 Rental Units Regulation 189,090 190 14,919 - (14,728) 174,362 36,858 137,504
227 Loss Recovery 481,214 433 69,630 69,630 433 481,647 - 481,647
230 Code Enforcement Fund 803,572 55,258 284,468 (15,551) (244,761) 558,811 - 558,811
249 Public Safety LOIT 4,045,717 761,504 675,378 - 86,126 4,131,844 769,441 3,362,403
251 Local Roads & Streets 3,632,884 176,149 369,450 93,451 (99,850) 3,533,034 - 3,533,034
257 LOIT Special Distribution 266,588 240 - - 240 266,828 - 266,828
258 Human Rights Federal Grant 486,159 438 45,493 4,500 (40,555) 445,604 - 445,604
264 COVID-19 Response 53,214 - 505,696 405,946 (99,750) (46,536) - (46,536)
265 Local Road & Bridge Grant 1,391,493 1,253 778,207 778,207 1,253 1,392,746 - 1,392,746
266 MVH Restricted Fund 1,126,297 229,310 31,279 8,527 206,559 1,332,856 - 1,332,856
273 Morris PAC / Palais Royale Marketing 76,521 569 - - 569 77,090 7,496 69,594
274 Morris PAC / Self-Promotion 225,432 203 - - 203 225,635 28,750 196,885
280 Police Block Grants 4,138 4 - - 4 4,141 - 4,141
289 HAZMAT 27,937 25 - - 25 27,962 2,500 25,462
291 Indiana River Rescue 330,404 32,148 (1,300) (31,850) 1,598 332,001 23,075 308,926
292 Police Grants 26,716 - - - - 26,716 - 26,716
294 Regional Police Academy 125,984 113 - - 113 126,097 4,313 121,784
295 COPS MORE Grant 73,474 12,840 - - 12,840 86,315 - 86,315
299 Police Federal Drug Enforcement 83,275 16 - - 16 83,291 7,125 76,166
404 County Option Income Tax 14,902,237 1,116,810 1,098,936 119,587 137,461 15,039,698 7,468,198 7,571,500
408 Economic Development Income Tax 19,044,274 1,076,698 695,459 104,749 485,988 19,530,262 8,341,480 11,188,782
410 Urban Development Action Grant 32,733 29 6,000 - (5,971) 26,762 - 26,762
655 Project ReLeaf 425,913 51,866 45,025 (18,858) (12,017) 413,896 158,572 255,324
705 Police K-9 Unit 2,420 2 - - 2 2,422 - 2,422
730 City Cemetery 30,041 27 - - 27 30,068 - 30,068
731 Bowman Cemetery 472,576 426 - - 426 473,002 400,000 73,002
754 Industrial Revolving Fund 2,406,914 34,706 11,287 178,774 202,193 2,609,107 - 2,609,107
Total Special Revenue Funds 77,636,007 5,014,479 8,692,608 2,088,440 (1,589,689) 76,046,318 32,113,487 43,932,830
Debt Service Funds
312 2017 Parks Bond Debt Service 187,578 169 580,058 - (579,889) (392,311) - (392,311)
350 2018 Fire Station #9 Bond Debt Service - 175,941 175,941 - - - - -
672 Century Center Energy Conservation Debt Svc 193,705 221,568 - - 221,568 415,273 - 415,273
752 South Bend Redevelopment Authority 232,423 5 - - 5 232,428 232,428 -
755 South Bend Building Corporation 833,535 1,325,761 - - 1,325,761 2,159,296 2,159,296 -
756 2015 Smart Streets Bond Debt Service 1,739,076 858,007 - - 858,007 2,597,084 2,597,084 (1)
757 2015 Parks Bond Debt Service 586,111 31,480 - - 31,480 617,591 617,591 -
760 2017 Eddy Street Commons Bond Debt Service 3,463,323 744,515 - - 744,515 4,207,837 2,500,000 1,707,837
Total Debt Service Funds 7,235,750 3,357,446 755,998 - 2,601,448 9,837,198 8,106,399 1,730,798
Capital Funds
287 Fire Department Capital 3,111,296 1,315 561,345 - (560,030) 2,551,266 - 2,551,266
401 Coveleski Stadium Capital 11,685 11 - (746) (735) 10,950 - 10,950
406 Cumulative Capital Development 169,893 153 28,103 - (27,950) 141,943 - 141,943
407 Cumulative Capital Improvement 676,798 610 21,850 - (21,240) 655,558 - 655,558
412 Major Moves Construction 1,386,436 1,249 6,587 6,587 1,249 1,387,685 - 1,387,685
416 Morris Performing Arts Center Capital 203,098 183 - - 183 203,281 - 203,281
450 Palais Royale Historic Preservation 80,911 191 - - 191 81,102 - 81,102
451 2018 Fire Station #9 Bond Capital 314,233 283 - - 283 314,516 - 314,516
453 2018 Zoo Bond Capital - - - - - - - -
471 2017 Parks Bond Capital 5,926,118 5,338 66,580 9,338 (51,904) 5,874,214 - 5,874,214
750 Equipment/Vehicle Leasing 347,680 1 - - 1 347,681 - 347,681
759 2017 Eddy Street Commons Bond Capital 25,762 0 - - 0 25,762 - 25,762
Total Capital Funds 12,253,909 9,334 684,465 15,180 (659,951) 11,593,957 - 11,593,958
4
City of South Bend
Report of Changes in Cash Balance
January 1, 2021 through January 31, 2021
Beginning 2021 2021 Plus/(Minus)Ending
Cash Balance YTD YTD Accrual Surplus Cash Balance Cash Reserve
1/1/2021 Revenues Expenditures Adjustments (Deficit) 1/31/2021 Requirement Variance
Enterprise Funds
288 Emergency Medical Services Operating 607,079 - 607,079 - (607,079) - - -
600 Consolidated Building Fund 2,127,056 126,082 166,103 19,921 (20,100) 2,106,956 420,952 1,686,004
601 Parking Garages 674,268 105,599 103,939 6,874 8,534 682,802 310,224 372,578
610 Solid Waste Operations 87,032 632,643 412,061 (201,492) 19,090 106,122 653,974 (547,852)
611 Solid Waste Capital 388,126 14 161,823 - (161,810) 226,316 - 226,316
620 Water Works Operations 4,840,727 1,956,965 1,976,533 (468,815) (488,383) 4,352,344 1,111,667 3,240,677
622 Water Works Capital 7,652,044 288,424 128,880 82,877 242,420 7,894,464 - 7,894,464
624 Water Works Customer Deposit 1,263,319 1,138 1,138 12,139 12,139 1,275,458 1,275,458 -
625 Water Works Sinking (Debt Service)2,323 125,964 2 - 125,962 128,285 128,285 -
626 Water Works Bond Reserve 1,422,800 1,252 1,251 - 0 1,422,801 1,422,801 -
629 Water Works Reserve Operations & Maintenance 2,912,652 2,624 2,624 - - 2,912,652 2,880,373 32,279
640 Sewer Repair Insurance 2,052,857 78,025 49,434 (9,149) 19,442 2,072,299 165,601 1,906,698
641 Sewage Works Operations 11,466,153 3,958,061 3,454,389 (1,108,938) (605,265) 10,860,888 2,314,248 8,546,640
642 Sewage Works Capital 13,821,218 512,161 38,486 39,479 513,153 14,334,371 - 14,334,371
643 Sewage Works Reserve Operations & Maintenance 5,550,801 5,000 5,000 - - 5,550,801 5,450,005 100,796
649 Sewage Sinking (Debt Service)1,320,833 642,420 - - 642,420 1,963,253 1,963,253 -
653 Sewage Debt Service Reserve 3,990,250 34 - - 34 3,990,284 3,990,284 -
654 Sewage Works Customer Deposit 649,073 585 585 13,388 13,388 662,460 662,460 -
667 Storm Sewer Fund 1,032,916 118,838 23,535 (36,723) 58,580 1,091,496 447,399 644,097
670 Century Center Operations 1,016,748 341,247 185,124 56,148 212,270 1,229,019 1,058,363 170,656
671 Century Center Capital 983,612 8 - - 8 983,620 800,000 183,620
Total Enterprise Funds 63,861,888 8,897,083 7,317,986 (1,594,292) (15,196) 63,846,692 25,055,347 63,846,692
Internal Service Funds
222 Central Services 1,209,079 529,152 567,844 114,921 76,229 1,285,307 885,590 399,717
224 Central Services Capital 26,221 24 - - 24 26,245 - 26,245
226 Liability Insurance 5,956,858 277,420 129,977 26,854 174,297 6,131,154 2,396,141 3,735,013
278 Police Take Home Vehicle 681,823 1,174 - (1,685) (511) 681,312 750,000 (68,688)
279 IT / Innovation / 311 Call Center 2,125,192 769,200 677,216 114,223 206,208 2,331,400 - 2,331,400
711 Self-Funded Employee Benefits 10,143,060 1,338,211 837,113 65,702 566,800 10,709,860 4,685,100 6,024,760
713 Unemployment Compensation 31,859 592 13,632 - (13,040) 18,819 13,750 5,069
714 Parental Leave Fund 157,521 20,044 7,250 - 12,795 170,316 20,308 150,008
Total Internal Service Funds 20,331,613 2,935,817 2,233,031 320,015 1,022,801 21,354,414 8,750,889 12,603,524
Fiduciary Funds
701 Fire Pension 453,561 409 346,209 - (345,800) 107,760 449,626 (341,866)
702 Police Pension 566,569 510 515,145 - (514,634) 51,935 605,774 (553,839)
718 State Tax Withholding Fund 336,042 - - (49,553) (49,553) 286,489 286,489 -
725 Morris / Palais Box Office 393,326 - - 3,501 3,501 396,827 396,827 -
726 Police Distributions Payable 894,848 - - - - 894,848 894,848 -
Total Fiduciary Funds 2,644,346 919 861,354 (46,052) (906,487) 1,737,859 2,633,564 (895,705)
Total City Controlled Funds 237,508,434 22,728,648 26,180,730 477,190 (2,974,893) 234,533,541 102,666,700 156,922,186
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)29,039,261 26,804 4,666,480 52,873 (4,586,803) 24,452,459 - 24,452,459
422 TIF - West Washington 1,127,293 1,015 - - 1,015 1,128,308 - 1,128,308
429 TIF - River East Development Area (NE Dev)5,864,278 5,283 68,946 (6,083) (69,746) 5,794,532 - 5,794,532
430 TIF - Southside Development #1 12,586,134 11,338 174,680 (4,823) (168,165) 12,417,969 - 12,417,969
435 TIF - Douglas Road 93,140 84 - - 84 93,223 - 93,223
436 TIF - River East Residential (NE Res)4,678,334 4,214 1,981,000 - (1,976,786) 2,701,549 - 2,701,549
Total Tax Increment Financing Funds 53,388,440 48,738 6,891,106 41,968 (6,800,400) 46,588,040 - 46,588,040
Redevelopment Funds
433 Redevelopment General 2,444,710 15,794 23,995 - (8,201) 2,436,508 140,824 2,295,684
439 Certified Technology Park 11,080 10 - - 10 11,090 - 11,090
452 2018 TIF Park Bond Capital 2,614,468 2,355 30,228 22,946 (4,927) 2,609,541 - 2,609,541
454 Airport Urban Enterprise Zone 407,982 368 - - 368 408,350 - 408,350
Total Redevelopment Funds 5,478,239 18,526 54,223 22,946 (12,751) 5,465,488 140,824 5,324,665
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 937 937 - - 1,040,462 1,040,462 -
328 SBCDA 2003 Debt Reserve 1,739,495 1,567 1,567 - - 1,739,495 1,739,495 -
351 2018 TIF Park Bond Debt Service 1,029,665 928 - - 928 1,030,593 1,030,593 -
352 2019 South Shore Double Tracking Debt Service 690 518,000 - - 518,000 518,690 518,690 -
353 2020 TIF Library Bond Debt Service Reserve 326,939 1 - - 1 326,940 326,940 -
Total Debt Service Funds 4,137,251 521,433 2,504 - 518,929 4,656,180 4,656,180 -
Total Redevelopment Commission Funds 63,003,930 588,698 6,947,833 64,913 (6,294,222) 56,709,708 4,797,004 51,912,705
Grand Total 300,512,364 23,317,346 33,128,564 542,103 (9,269,115) 291,243,249 107,463,704 208,834,891
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
5
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City Controlled Funds
101 General Fund 53,544,921 70,747,798 74,305,755 - (3,557,957) 49,986,964
Special Revenue Funds
102 Rainy Day 10,845,986 146,696 - - 146,696 10,992,682
201 Parks & Recreation 4,156,004 15,050,019 15,304,897 - (254,878) 3,901,126
202 Motor Vehicle Highway 6,607,820 6,959,261 10,899,515 - (3,940,254) 2,667,566
209 Studebaker-Oliver Revitalizing Grants 763,112 3,388 59,671 - (56,283) 706,829
210 Economic Development State Grants 27,154 72,555 84,517 - (11,962) 15,191
211 Department of Community Investment (DCI)1,629,498 3,035,581 4,105,558 - (1,069,977) 559,521
212 Dept of Community Investment Grants 313,907 3,269,798 6,008,550 - (2,738,752) (2,424,845)
216 Police State Seizures 213,569 11,415 97,043 - (85,628) 127,941
217 Gift, Donation, Bequest 981,455 596,136 806,105 - (209,969) 771,485
218 Police Curfew Violations 13,799 358 1,000 - (642) 13,157
219 Unsafe Building 832,938 123,032 113,805 - 9,227 842,165
220 Law Enforcement Continuing Education 483,549 259,937 332,330 - (72,393) 411,156
221 Rental Units Regulation 189,090 341,727 368,577 - (26,850) 162,240
227 Loss Recovery 481,214 5,536 69,630 - (64,094) 417,120
230 Code Enforcement Fund 803,572 3,999,570 4,066,563 - (66,993) 736,579
249 Public Safety LOIT 4,045,717 8,031,916 9,618,013 - (1,586,097) 2,459,620
251 Local Roads & Streets 3,632,884 1,896,469 4,629,250 - (2,732,781) 900,102
257 LOIT Special Distribution 266,588 129 109,463 - (109,334) 157,254
258 Human Rights Federal Grant 486,159 145,250 231,592 - (86,342) 399,817
264 COVID-19 Response 53,214 - 2,304,858 - (2,304,858) (2,251,644)
265 Local Road & Bridge Grant 1,391,493 2,000,010 2,975,480 - (975,470) 416,023
266 MVH Restricted Fund 1,126,297 3,041,437 3,226,587 - (185,150) 941,147
273 Morris PAC / Palais Royale Marketing 76,521 5,578 29,984 - (24,406) 52,115
274 Morris PAC / Self-Promotion 225,432 66,737 115,000 - (48,263) 177,169
280 Police Block Grants 4,138 56 - - 56 4,194
289 HAZMAT 27,937 10,376 10,000 - 376 28,313
291 Indiana River Rescue 330,404 93,892 92,300 - 1,592 331,996
292 Police Grants 26,716 - - - - 26,716
294 Regional Police Academy 125,984 21,620 17,250 - 4,370 130,354
295 COPS MORE Grant 73,474 10,170 69,433 - (59,263) 14,211
299 Police Federal Drug Enforcement 83,275 25,883 28,500 - (2,617) 80,658
404 County Option Income Tax 14,902,237 11,549,419 14,936,396 - (3,386,977) 11,515,260
408 Economic Development Income Tax 19,044,274 12,388,127 16,682,960 - (4,294,833) 14,749,441
410 Urban Development Action Grant 32,733 22,568 24,000 - (1,432) 31,301
655 Project ReLeaf 425,913 454,831 634,287 - (179,456) 246,457
705 Police K-9 Unit 2,420 5 - - 5 2,425
730 City Cemetery 30,041 134 - - 134 30,175
731 Bowman Cemetery 472,576 6,392 - - 6,392 478,968
754 Industrial Revolving Fund 2,406,914 7,933,000 498,560 - 7,434,440 9,841,354
Total Special Revenue Funds 77,636,007 81,579,008 98,551,675 - (16,972,667) 60,663,340
Debt Service Funds
312 2017 Parks Bond Debt Service 187,578 1,148,145 1,189,193 - (41,048) 146,530
350 2018 Fire Station #9 Bond Debt Service - 345,307 345,307 - - -
672 Century Center Energy Conservation Debt Svc 193,705 407,911 406,711 - 1,200 194,905
752 South Bend Redevelopment Authority 232,423 2,870,500 2,858,669 - 11,831 244,254
755 South Bend Building Corporation 833,535 2,315,000 2,307,705 - 7,295 840,830
756 2015 Smart Streets Bond Debt Service 1,739,076 1,719,500 1,712,819 - 6,681 1,745,757
757 2015 Parks Bond Debt Service 586,111 378,007 374,382 - 3,625 589,736
760 2017 Eddy Street Commons Bond Debt Service 3,463,323 1,716,875 1,710,875 - 6,000 3,469,323
Total Debt Service Funds 7,235,750 10,901,245 10,905,661 - (4,416) 7,231,335
City of South Bend
Based on 2021 Amended Budget as of January 31, 2021
Projected Cash Balance
6
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City of South Bend
Based on 2021 Amended Budget as of January 31, 2021
Projected Cash Balance
Capital Funds
287 Fire Department Capital 3,111,296 1,924,664 3,686,776 - (1,762,112) 1,349,184
401 Coveleski Stadium Capital 11,685 30,351 30,000 - 351 12,036
406 Cumulative Capital Development 169,893 417,478 397,118 - 20,360 190,253
407 Cumulative Capital Improvement 676,798 258,606 262,145 - (3,539) 673,259
412 Major Moves Construction 1,386,436 500,862 747,059 - (246,197) 1,140,239
416 Morris Performing Arts Center Capital 203,098 67,175 51,625 - 15,550 218,648
450 Palais Royale Historic Preservation 80,911 8,369 35,000 - (26,631) 54,280
451 2018 Fire Station #9 Bond Capital 314,233 - - - - 314,233
453 2018 Zoo Bond Capital - - - - - -
471 2017 Parks Bond Capital 5,926,118 - 5,459,738 - (5,459,738) 466,380
750 Equipment/Vehicle Leasing 347,680 - - - - 347,680
759 2017 Eddy Street Commons Bond Capital 25,762 - 25,681 - (25,681) 80
Total Capital Funds 12,253,909 3,207,505 10,695,142 - (7,487,637) 4,766,271
Enterprise Funds
288 Emergency Medical Services Operating 607,079 - 707,215 100,136 (607,079) -
600 Consolidated Building Fund 2,127,056 1,802,832 1,683,808 - 119,024 2,246,080
601 Parking Garages 674,268 971,568 1,240,895 - (269,327) 404,941
610 Solid Waste Operations 87,032 5,551,737 6,539,740 - (988,003) (900,970)
611 Solid Waste Capital 388,126 1,065,255 1,440,255 - (375,000) 13,126
620 Water Works Operations 4,840,727 20,792,716 22,233,330 - (1,440,614) 3,400,112
622 Water Works Capital 7,652,044 3,642,877 6,264,442 - (2,621,565) 5,030,479
624 Water Works Customer Deposit 1,263,319 17,381 17,381 - - 1,263,319
625 Water Works Sinking (Debt Service)2,323 1,535,817 1,535,817 - - 2,323
626 Water Works Bond Reserve 1,422,800 20,000 20,000 - - 1,422,800
629 Water Works Reserve Operations & Maintenance 2,912,652 41,884 41,884 - - 2,912,652
640 Sewer Repair Insurance 2,052,857 673,403 662,402 - 11,001 2,063,858
641 Sewage Works Operations 11,466,153 38,143,063 46,284,962 - (8,141,899) 3,324,254
642 Sewage Works Capital 13,821,218 6,249,792 13,278,180 - (7,028,388) 6,792,830
643 Sewage Works Reserve Operations & Maintenance 5,550,801 75,112 75,112 - - 5,550,801
649 Sewage Sinking (Debt Service)1,320,833 7,710,104 7,694,771 - 15,333 1,336,166
653 Sewage Debt Service Reserve 3,990,250 65,000 - - 65,000 4,055,250
654 Sewage Works Customer Deposit 649,073 5,578 5,578 - - 649,073
667 Storm Sewer Fund 1,032,916 1,024,669 1,789,594 - (764,925) 267,990
670 Century Center Operations 1,016,748 3,461,252 4,233,454 - (772,202) 244,547
671 Century Center Capital 983,612 200 - - 200 983,812
Total Enterprise Funds 63,861,888 92,850,240 115,748,820 100,136 (22,798,444) 41,063,444
Internal Service Funds
222 Central Services 1,209,079 8,825,750 8,855,897 - (30,147) 1,178,932
224 Central Services Capital 26,221 105,050 128,212 - (23,162) 3,059
226 Liability Insurance 5,956,858 3,314,685 4,792,282 - (1,477,597) 4,479,260
278 Police Take Home Vehicle 681,823 13,766 50,000 - (36,234) 645,589
279 IT / Innovation / 311 Call Center 2,125,192 9,212,493 10,431,838 - (1,219,345) 905,847
711 Self-Funded Employee Benefits 10,143,060 16,451,052 18,740,402 - (2,289,350) 7,853,710
713 Unemployment Compensation 31,859 20,754 55,000 - (34,246) (2,387)
714 Parental Leave Fund 157,521 257,749 253,846 - 3,903 161,424
Total Internal Service Funds 20,331,613 38,201,299 43,307,478 - (5,106,179) 15,225,434
7
Beginning 2021 2021 Projected Ending
Cash Balance Estimated Budgeted Plus/(Minus) Surplus Cash Balance
1/1/2021 Revenues Expenditures Adjustments (Deficit) 12/31/2021
City of South Bend
Based on 2021 Amended Budget as of January 31, 2021
Projected Cash Balance
Fiduciary Funds
701 Fire Pension 453,561 4,448,368 4,496,259 - (47,891) 405,670
702 Police Pension 566,569 6,159,275 6,057,740 - 101,535 668,104
Total Fiduciary Funds 1,020,130 10,607,643 10,553,999 - 53,644 1,073,774
Total City Controlled Funds 235,884,218 308,094,738 364,068,530 100,136 (55,873,656) 180,010,562
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)29,039,261 16,912,452 21,676,693 - (4,764,241) 24,275,020
422 TIF - West Washington 1,127,293 291,963 358,843 - (66,880) 1,060,413
429 TIF - River East Development Area (NE Dev)5,864,278 2,583,210 2,543,733 - 39,477 5,903,755
430 TIF - Southside Development #1 12,586,134 1,889,651 5,018,516 - (3,128,865) 9,457,269
435 TIF - Douglas Road 93,140 369,821 90,283 - 279,539 372,678
436 TIF - River East Residential (NE Res)4,678,334 5,795,440 4,700,501 - 1,094,939 5,773,273
Total Tax Increment Financing Funds 53,388,440 27,842,537 34,388,569 - (6,546,032) 46,842,408
Redevelopment Funds
433 Redevelopment General 2,444,710 1,184,308 563,297 - 621,011 3,065,721
439 Certified Technology Park 11,080 139 - - 139 11,219
452 2018 TIF Park Bond Capital 2,614,468 - 2,578,007 - (2,578,007) 36,461
454 Airport Urban Enterprise Zone 407,982 4,209 - - 4,209 412,191
Total Redevelopment Funds 5,478,239 1,188,656 3,141,303 - (1,952,647) 3,525,592
Debt Service Funds
315 Airport 2003 Debt Reserve 1,040,462 40,000 40,000 - - 1,040,462
328 SBCDA 2003 Debt Reserve 1,739,495 50,000 50,000 - - 1,739,495
351 2018 TIF Park Bond Debt Service 1,029,665 - - - - 1,029,665
352 2019 South Shore Double Tracking Debt Service 690 1,036,500 1,027,750 - 8,750 9,440
353 2020 TIF Library Bond Debt Service Reserve 326,939 - - - - 326,939
Total Debt Service Funds 4,137,251 1,126,500 1,117,750 - 8,750 4,146,001
Total Redevelopment Commission Funds 63,003,930 30,157,693 38,647,622 - (8,489,929) 54,514,001
Grand Total 298,888,148 338,252,431 402,716,152 100,136 (64,363,585) 234,524,563
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
8
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement201 Parks & Recreation 3,454,998 269,768 3,185,229 3,826,224 (640,995) 21% Property tax distribution received in June & Dec25% of Annual expenditures278 Take Home Vehicle Police681,312 - 681,312 750,000 (68,688) 1363% Slightly under reserve requirementSet dollar amount of $750,000610 Solid Waste Operations106,122 950,071 (843,948) 653,974 (1,497,922) -13% Declining cash reserves due to revenues lower than exp 10% of Annual expenditures701 Firefighters Pension 107,760 3,500 104,260 449,626 (345,366) 2% Pension payments received in June & Sept10% of Annual expenditures702 Police Pension 51,935 3,500 48,435 605,774 (557,339) 1% Pension payments received in June & Sept10% of Annual expendituresUnder Reserve Requirement Total4,402,127$ 1,226,839$ 3,175,288$ 6,285,598$ (3,110,310)$ Meets or Exceeds Requirement101 General Fund 50,117,103 780,732 49,336,371 26,007,014 23,329,357 66% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day Fund10,855,756 - 10,855,756 8,206,983 2,648,773 4%3% of total expenditures in previous fiscal year for Civil City Funds, less interfund transfers out202 Motor Vehicle Highway5,291,773 1,508,726 3,783,046 2,724,879 1,058,167 35%25% of Annual expenditures216 Police State Seizures213,761 51,783 161,978 24,261 137,717 167%25% of Annual expenditures218 Police Curfew Violations13,811 - 13,811 250 13,561 1381%25% of Annual expenditures220 Law Enforcement Continuing Education 468,194 5,945 462,249 83,082 379,167 139%25% of Annual expenditures221 Rent Units Regulation174,362 26,850 147,512 36,858 110,654 40%10% of Annual expenditures222 Central Services Operations1,285,307 7,301 1,278,007 885,590 392,417 14%10% of Annual expenditures, excluding utility accounting226 Liability Insurance6,131,154 374,843 5,756,311 2,396,141 3,360,170 120%50% of Annual expenditures249 Public Safety L.O.I.T.4,131,844 - 4,131,844 769,441 3,362,403 43% 8% of Annual expenditures - one month reserve266 MVH Restricted1,332,856 592,143 740,712 - 740,712 100%No reserve requirement273 Morris PAC/Palais Royale Marketing77,090 9,984 67,106 7,496 59,610 224%25% of Annual expenditures274 Morris PAC Self-Promotion225,635 - 225,635 28,750 196,885 196%25% of Annual expenditures289 HAZMAT27,962 - 27,962 2,500 25,462 280%25% of Annual expenditures291 Indiana River Rescue332,001 900 331,101 23,075 308,026 359%25% of Annual expenditures294 Regional Police Academy126,097 - 126,097 4,313 121,784 731%25% of Annual expenditures299 Police Federal Drug Enforcement83,291 - 83,291 7,125 76,166 292%25% of Annual expenditures315 Airport 2003 Debt Reserve1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Svc Reserve 1,030,593 - 1,030,593 1,030,593 - 100% 100% debt service reserve per bond covenants352 2019 South Shore Double Tracking Debt Sv 518,690 - 518,690 518,690 - 100%100% debt service reserve per bond covenants353 2020 TIF Library Bond Debt Svc Reserve 326,940 - 326,940 326,940 - 100%100% debt service reserve per bond covenants404 County Option Income Tax 15,039,698 1,562,664 13,477,034 7,468,198 6,008,836 90%50% of Annual expenditures408 Economic Development Income Tax 19,530,262 5,917,244 13,613,017 8,341,480 5,271,537 82%50% of Annual expenditures433 Redevelopment General2,436,508 134,801 2,301,707 140,824 2,160,883 409%25% of Annual expenditures600 Consolidated Building Fund2,106,956 53,869 2,053,087 420,952 1,632,135 122%25% of Annual expenditures601 Parking Garages682,802 36,282 646,520 310,224 336,296 52%25% of Annual expenditures620 Water Works Operations4,352,344 758,297 3,594,047 1,111,667 2,482,380 16%5% of Annual expenditures624 Water Works Customer Deposit1,275,458 - 1,275,458 1,275,458 - 100%100% cash reserves for customer deposits625 Water Works Sinking Fund128,285 - 128,285 128,285 - 100%100% cash reserves per bond covenants626 Water Works Bond Reserve1,422,801 - 1,422,801 1,422,801 - 100%100% cash reserves per bond covenants and Crowe HorwathJanuary 31, 20219
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJanuary 31, 2021629 Water Works Reserve - O & M2,912,652 - 2,912,652 2,880,373 32,279 17%16.67% of annual operating expenses in Fund 620, net of transfers640 Sewer Repair Insurance2,072,299 10,673 2,061,626 165,601 1,896,025 311%25% of Annual expenditures641 Sewage Works Operations10,860,888 3,867,943 6,992,945 2,314,248 4,678,697 15%5% of Annual expenditures643 Sewage Works Reserve - O & M5,550,801 - 5,550,801 5,450,005 100,796 17% 16.67% of annual operating expenses in Fund 641, net of transfers649 Sewage Works Bond Sinking1,963,253 - 1,963,253 1,963,253 - 100%100% cash reserves per bond covenants653 Sewage Works Debt Service Reserve3,990,284 - 3,990,284 3,990,284 - 100%100% cash reserves per bond covenants and Crowe Horwath654 Sewage Works Deposit Fund662,460 - 662,460 662,460 - 100%100% cash reserves for customer deposits655 Project ReLeaf413,896 - 413,896 158,572 255,324 65%25% of Annual expenditures667 Storm Sewer Fund1,091,496 417,911 673,585 447,399 226,186 38%25% of Annual expenditures670 Century Center Operations1,229,019 17,231 1,211,788 1,058,363 153,425 29%25% of Annual expenditures671 Century Center Capital983,620 - 983,620 800,000 183,620 100%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits10,709,860 1,034,199 9,675,661 4,685,100 4,990,561 52%25% of Annual expenditures713 Unemployment Comp Fund18,819 - 18,819 13,750 5,069 34%25% of Annual expenditures714 Parental Leave Fund170,316 - 170,316 20,308 150,008 67%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund286,489 - 286,489 286,489 - 100%100% cash reserves - trust & agency funds725 Morris / Palais Box Office396,827 - 396,827 396,827 - 100%100% cash reserves - trust & agency funds726 Police Distributions Payable894,848 - 894,848 894,848 - 100%100% cash reserves - trust & agency funds730 City Cemetery30,068 - 30,068 - 30,068 100%25% of Annual expenditures731 Bowman Cemetery473,002 - 473,002 400,000 73,002 100%$400,000 minimum752 South Bend Redevelopment Authority232,428 - 232,428 232,428 - 100%100% cash reserves per bond covenants755 South Bend Building Corporation2,159,296 - 2,159,296 2,159,296 - 100%100% cash reserves per bond covenants756 2015 Smart Streets Bond Service Fund2,597,084 - 2,597,084 2,597,084 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service617,591 - 617,591 617,591 - 100%100% cash reserves per bond covenants760 2017 Eddy St Commons Bond Debt Svc 4,207,837 - 4,207,837 2,500,000 1,707,837 246%$2,500,000 minimumMeets or Exceeds Requirement Total 187,044,426$ 17,170,321$ 169,874,101$ 101,178,106$ 68,695,995$ No Reserve Requirement209 Studebaker/Oliver Revitalizing Grants757,759 25,131 732,629 - 732,629 100%No reserve requirement - Grant fund - spend down to zero210 DCI State Grants 27,178 48,511 (21,333) - (21,333) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211 DCI Administration Fund1,387,768 358,800 1,028,968 - 1,028,968 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 DCI Federal Grants287,995 3,101,697 (2,813,703) - (2,813,703) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest1,064,877 310,890 753,988 - 753,988 100%No reserve requirement219 Unsafe Building836,786 10,225 826,561 - 826,561 100%No reserve requirement224 Central Services Capital26,245 92,640 (66,395) - (66,395) 100% To receive interfund transfer from Fund 222No reserve requirement - Capital fund - spend down to zero227 Loss Recovery Fund 481,647 - 481,647 - 481,647 100%No reserve requirement230 Code Enforcement558,811 161,310 397,501 - 397,501 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement10
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJanuary 31, 2021251 Local Roads & Streets3,533,034 1,542,545 1,990,489 - 1,990,489 100%No reserve requirement257 LOIT 2016 Special Distribution266,828 109,463 157,365 - 157,365 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights - Federal Grant445,604 - 445,604 - 445,604 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response(46,536) 1,816,931 (1,863,467) - (1,863,467) 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant1,392,746 197,273 1,195,473 - 1,195,473 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero279 IT / Innovation / 311 Call Center2,331,400 2,223,095 108,305 - 108,305 100% Reimbursed through interfund allocationNo reserve requirement280 Police Block Grants4,141 - 4,141 - 4,141 100%No reserve requirement - Grant fund - spend down to zero287 Fire Department Capital2,551,266 1,790,702 760,564 - 760,564 100%No reserve requirement - Capital fund - spend down to zero292 Police Grants26,716 - 26,716 - 26,716 100%No reserve requirement - Grant fund - spend down to zero295 COPS MORE Grant86,315 29,433 56,882 - 56,882 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero312 2017 Park Bond Debt Service(392,311) - (392,311) - (392,311) 100% Property tax distribution received in June & DecNo reserve requirement324 TIF - River West TIF (Airport)24,452,459 2,894,698 21,557,761 - 21,557,761 100% Property tax distribution received in June & DecNo reserve requirement3502018 Fire Station #9 Bond Debt Service- - - - - 100% Receives transfers from Fund 287 for debt svc pmts No reserve requirement401 Coveleski Stadium Capital10,950 - 10,950 - 10,950 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development 141,943 1,419 140,524 - 140,524 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement655,558 - 655,558 - 655,558 100%No reserve requirement - Capital fund - spend down to zero410 Urban Develop Action Grant (UDAG)26,762 - 26,762 - 26,762 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction1,387,685 290,472 1,097,213 - 1,097,213 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital203,281 1,625 201,656 - 201,656 100%No reserve requirement422 TIF - West Washington 1,128,308 250,822 877,486 - 877,486 100% Property tax distribution received in June & DecNo reserve requirement429 TIF - River East Devevelopment5,794,532 2,313,241 3,481,291 - 3,481,291 100% Property tax distribution received in June & DecNo reserve requirement430 TIF - Southside Development Area #1 12,417,969 577,003 11,840,966 - 11,840,966 100% Property tax distribution received in June & DecNo reserve requirement435 TIF - Douglas Road93,223 16,108 77,116 - 77,116 100% Property tax distribution received in June & DecNo reserve requirement436 TIF - River East Residential2,701,549 - 2,701,549 - 2,701,549 100% Property tax distribution received in June & DecNo reserve requirement439 Certified Technology Park11,090 - 11,090 - 11,090 100%No reserve requirement450 Palais Royale Historic Preservation81,102 - 81,102 - 81,102 100%No reserve requirement451 2018 Fire Station #9 Bond Capital314,516 - 314,516 - 314,516 100%No reserve requirement - Bond capital fund - spend down to zero4522018 TIF Park Bond Capital2,609,541 2,410,731 198,810 - 198,810 100%No reserve requirement - Bond capital fund - spend down to zero453 2018 Zoo Bond Capital- - - - - 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone408,350 - 408,350 - 408,350 100%No reserve requirement471 2017 Park Bond Capital5,874,214 4,023,638 1,850,576 - 1,850,576 100%No reserve requirement - Bond capital fund - spend down to zero611 Solid Waste Capital226,316 375,000 (148,684) - (148,684) 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero11
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyJanuary 31, 2021622 Water Works Capital7,894,464 648,162 7,246,302 - 7,246,302 100%No reserve requirement - Capital fund - spend down to zero642 Sewage Works Capital14,334,371 7,014,214 7,320,157 - 7,320,157 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero672 Century Center Energy Savings415,273 - 415,273 - 415,273 100%No reserve requirement705 Police K-9 Unit2,422 - 2,422 - 2,422 100%No reserve requirement750 Equipment/Vehicle Leasing347,681 - 347,681 - 347,681 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund2,609,107 41,861 2,567,246 - 2,567,246 100%No City reserve requirement; there are program requirements759 2017 Eddy St Commons Bond Capital25,762 - 25,762 - 25,762 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total99,796,696$ 32,677,638$ 67,119,059$ -$ 67,119,059$ Total Funds291,243,249$ 51,074,798$ 240,168,448$ 107,463,704$ 132,704,744$ 12
City of South Bend
Monthly Fund Financials
Revenue Summary
January 31, 2021
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Budget
Balance
Percent of
Budget
City Controlled Funds
101 General Fund 70,747,798 2,513,570 2,513,570 1,837,846 68,234,228 4%
Special Revenue Funds
102 Rainy Day 146,696 9,770 9,770 (25,351) 136,926 7%
201 Parks & Recreation 15,050,019 750,244 750,244 888,691 14,299,775 5%
202 Motor Vehicle Highway 6,959,261 553,074 553,074 622,831 6,406,187 8%
209 Studebaker-Oliver Revitalizing Grants 3,388 687 687 (2,195) 2,701 20%
210 Economic Development State Grants 72,555 24 24 18,112 72,531 0%
211 Department of Community Investment (DCI) 3,035,581 22,175 22,175 217,647 3,013,406 1%
212 Dept of Community Investment Grants 3,269,798 2,467 2,467 298,487 3,267,331 0%
216 Police State Seizures 11,415 192 192 (563) 11,223 2%
217 Gift, Donation, Bequest 596,136 102,922 102,922 141,277 493,214 17%
218 Police Curfew Violations 358 12 12 (30) 346 3%
219 Unsafe Building 123,032 3,848 3,848 (2,155) 119,184 3%
220 Law Enforcement Continuing Education 259,937 17,803 17,803 30,242 242,134 7%
221 Rental Units Regulation 341,727 190 190 21,775 341,537 0%
227 Loss Recovery 5,536 433 433 (1,430) 5,103 8%
230 Code Enforcement Fund 3,999,570 55,258 55,258 331,629 3,944,312 1%
249 Public Safety LOIT 8,031,916 761,504 761,504 722,880 7,270,412 9%
251 Local Roads & Streets 1,896,469 176,149 176,149 146,081 1,720,320 9%
257 LOIT Special Distribution 129 240 240 (397) (111) 186%
258 Human Rights Federal Grant 145,250 438 438 (333) 144,812 0%
264 COVID-19 Response - - - - - 0%
265 Local Road & Bridge Grant 2,000,010 1,253 1,253 (1,062) 1,998,757 0%
266 MVH Restricted Fund 3,041,437 229,310 229,310 233,586 2,812,127 8%
273 Morris PAC / Palais Royale Marketing 5,578 569 569 321 5,009 10%
274 Morris PAC / Self-Promotion 66,737 203 203 10,116 66,534 0%
280 Police Block Grants 56 4 4 (10) 52 7%
289 HAZMAT 10,376 25 25 (64) 10,351 0%
291 Indiana River Rescue 93,892 32,148 32,148 12,306 61,744 34%
292 Police Grants - - - - - 0%
294 Regional Police Academy 21,620 113 113 4,570 21,507 1%
295 COPS MORE Grant 10,170 12,840 12,840 46,026 (2,670) 126%
299 Police Federal Drug Enforcement 25,883 16 16 166 25,867 0%
404 County Option Income Tax 11,549,419 1,116,810 1,116,810 1,018,247 10,432,609 10%
408 Economic Development Income Tax 12,388,127 1,076,698 1,076,698 1,304,421 11,311,429 9%
410 Urban Development Action Grant 22,568 29 29 5,085 22,539 0%
655 Project ReLeaf 454,831 51,866 51,866 36,476 402,965 11%
705 Police K-9 Unit 5 2 2 (6) 3 44%
730 City Cemetery 134 27 27 (71) 107 20%
731 Bowman Cemetery 6,392 426 426 (1,123) 5,966 7%
754 Industrial Revolving Fund 7,933,000 34,706 34,706 - 7,898,294 0%
Total Special Revenue Funds 81,579,008 5,014,479 5,014,479 6,076,180 76,564,529 6%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,148,145 169 169 (847) 1,147,976 0%
350 2018 Fire Station #9 Bond Debt Service 345,307 175,941 175,941 173,866 169,366 51%
672 Century Center Energy Conservation Debt Svc 407,911 221,568 221,568 221,119 186,343 54%
752 South Bend Redevelopment Authority 2,870,500 5 5 1,237,283 2,870,495 0%
755 South Bend Building Corporation 2,315,000 1,325,761 1,325,761 1,319,961 989,239 57%
756 2015 Smart Streets Bond Debt Service 1,719,500 858,007 858,007 858,221 861,493 50%
757 2015 Parks Bond Debt Service 378,007 31,480 31,480 31,550 346,527 8%
760 2017 Eddy Street Commons Bond Debt Service 1,716,875 744,515 744,515 648,566 972,360 43%
Total Debt Service Funds 10,901,245 3,357,446 3,357,446 4,489,718 7,543,799 31%
13
City of South Bend
Monthly Fund Financials
Revenue Summary
January 31, 2021
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Budget
Balance
Percent of
Budget
Capital Funds
287 Fire Department Capital 1,924,664 1,315 1,315 (4,813) 1,923,349 0%
401 Coveleski Stadium Capital 30,351 11 11 (58) 30,340 0%
406 Cumulative Capital Development 417,478 153 153 (742) 417,325 0%
407 Cumulative Capital Improvement 258,606 610 610 (1,829) 257,996 0%
412 Major Moves Construction 500,862 1,249 1,249 (5,181) 499,613 0%
416 Morris Performing Arts Center Capital 67,175 183 183 9,561 66,992 0%
450 Palais Royale Historic Preservation 8,369 191 191 1,580 8,178 2%
451 2018 Fire Station #9 Bond Capital - 283 283 (944) (283) 0%
453 2018 Zoo Bond Capital - - - 94 - 0%
471 2017 Parks Bond Capital - 5,338 5,338 (21,391) (5,338) 0%
750 Equipment/Vehicle Leasing - 1 1 464 (1) 0%
759 2017 Eddy Street Commons Bond Capital - 0 0 3 (0) 0%
Total Capital Funds 3,207,505 9,334 9,334 (23,255) 3,198,171 0%
Enterprise Funds
288 Emergency Medical Services Operating - - - (6,543) - 0%
600 Consolidated Building Fund 1,802,832 126,082 126,082 83,572 1,676,750 7%
601 Parking Garages 971,568 105,599 105,599 58,828 865,969 11%
610 Solid Waste Operations 5,551,737 632,643 632,643 436,938 4,919,094 11%
611 Solid Waste Capital 1,065,255 14 14 184,847 1,065,242 0%
620 Water Works Operations 20,792,716 1,956,965 1,956,965 1,576,368 18,835,751 9%
622 Water Works Capital 3,642,877 288,424 288,424 471,359 3,354,453 8%
624 Water Works Customer Deposit 17,381 1,138 1,138 (3,038) 16,243 7%
625 Water Works Sinking (Debt Service)1,535,817 125,964 125,964 103,207 1,409,853 8%
626 Water Works Bond Reserve 20,000 1,252 1,252 (3,238) 18,748 6%
629 Water Works Reserve Operations & Maintenance 41,884 2,624 2,624 10,082 39,260 6%
640 Sewer Repair Insurance 673,403 78,025 78,025 49,783 595,378 12%
641 Sewage Works Operations 38,143,063 3,958,061 3,958,061 3,132,430 34,185,002 10%
642 Sewage Works Capital 6,249,792 512,161 512,161 366,358 5,737,631 8%
643 Sewage Works Reserve Operations & Maintenance 75,112 5,000 5,000 (13,129) 70,112 7%
649 Sewage Sinking (Debt Service)7,710,104 642,420 642,420 (2,573) 7,067,684 8%
653 Sewage Debt Service Reserve 65,000 34 34 5,340 64,966 0%
654 Sewage Works Customer Deposit 5,578 585 585 (992) 4,993 10%
667 Storm Sewer Fund 1,024,669 118,838 118,838 87,271 905,831 12%
670 Century Center Operations 3,461,252 341,247 341,247 843,455 3,120,005 10%
671 Century Center Capital 200 8 8 832 192 4%
Total Enterprise Funds 92,850,240 8,897,083 8,897,083 7,381,156 83,953,157 10%
Internal Service Funds
222 Central Services 8,825,750 529,152 529,152 620,440 8,296,599 6%
224 Central Services Capital 105,050 24 24 (12) 105,026 0%
226 Liability Insurance 3,314,685 277,420 277,420 1,636,449 3,037,265 8%
278 Police Take Home Vehicle 13,766 1,174 1,174 (1,332) 12,592 9%
279 IT / Innovation / 311 Call Center 9,212,493 769,200 769,200 628,893 8,443,293 8%
711 Self-Funded Employee Benefits 16,451,052 1,338,211 1,338,211 1,313,835 15,112,841 8%
713 Unemployment Compensation 20,754 592 592 113 20,162 3%
714 Parental Leave Fund 257,749 20,044 20,044 19,042 237,705 8%
Total Internal Service Funds 38,201,299 2,935,817 2,935,817 4,217,427 35,265,482 8%
14
City of South Bend
Monthly Fund Financials
Revenue Summary
January 31, 2021
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Budget
Balance
Percent of
Budget
Trust & Agency Funds
701 Fire Pension 4,448,368 409 409 (202) 4,447,959 0%
702 Police Pension 6,159,275 510 510 (358) 6,158,765 0%
Total Trust & Agency Funds 10,607,643 919 919 (560) 10,606,724 0%
Total City Controlled Funds 308,094,738 22,728,648 22,728,648 23,978,512 285,366,090 7%
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 16,912,452 26,804 26,804 (70,880) 16,885,648 0%
422 TIF - West Washington 291,963 1,015 1,015 (2,132) 290,948 0%
429 TIF - River East Development Area (NE Dev) 2,583,210 5,283 5,283 (20,365) 2,577,927 0%
430 TIF - Southside Development #1 1,889,651 11,338 11,338 (23,826) 1,878,313 1%
435 TIF - Douglas Road 369,821 84 84 (438) 369,737 0%
436 TIF - River East Residential (NE Res)5,795,440 4,214 4,214 (10,793) 5,791,226 0%
Total Tax Increment Financing Funds 27,842,537 48,738 48,738 (128,434) 27,793,799 0%
Redevelopment Funds
433 Redevelopment General 1,184,308 15,794 15,794 9,763 1,168,514 1%
439 Certified Technology Park 139 10 10 (26) 129 7%
452 2018 TIF Park Bond Capital - 2,355 2,355 (9,338) (2,355) 0%
454 Airport Urban Enterprise Zone 4,209 368 368 (954) 3,841 9%
Total Redevelopment Funds 1,188,656 18,526 18,526 (554) 1,170,130 2%
Debt Service Funds
315 Airport 2003 Debt Reserve 40,000 937 937 (2,461) 39,063 2%
328 SBCDA 2003 Debt Reserve 50,000 1,567 1,567 (4,114) 48,433 3%
351 2018 TIF Park Bond Debt Service - 928 928 (2,407) (928) 0%
352 2019 South Shore Double Tracking Debt Service 1,036,500 518,000 518,000 2 518,500 50%
353 2020 TIF Library Bond Debt Service Reserve - 1 1 - (1) 0%
Total Debt Service Funds 1,126,500 521,433 521,433 (8,980) 605,067 46%
Total Redevelopment Commission Funds 30,157,693 588,698 588,698 (137,968) - 2%
Grand Total 338,252,431 23,317,346 23,317,346 23,840,544 285,366,090 7%
15
City of South Bend
Monthly Fund Financials
Expenditure Summary
January 31, 2021
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
City Controlled Funds
101 General Fund 74,305,755 5,635,288 5,635,288 5,305,622 780,732 67,889,735 9%
Special Revenue Funds
102 Rainy Day - - - - - - 0%
201 Parks & Recreation 15,304,897 1,506,076 1,506,076 2,033,972 269,768 13,529,053 12%
202 Motor Vehicle Highway 10,899,515 1,909,790 1,909,790 884,407 1,508,726 7,480,999 31%
209 Studebaker-Oliver Revitalizing Grants 59,671 9,540 9,540 23,029 25,131 25,000 58%
210 Economic Development State Grants 84,517 - - 4,882 48,511 36,006 57%
211 Department of Community Investment (DCI) 4,105,558 257,023 257,023 235,920 358,800 3,489,735 15%
212 Dept of Community Investment Grants 6,008,550 164,339 164,339 271,478 3,101,697 2,742,514 54%
216 Police State Seizures 97,043 19,260 19,260 - 51,783 26,000 73%
217 Gift, Donation, Bequest 806,105 36,953 36,953 13,429 310,890 458,263 43%
218 Police Curfew Violations 1,000 - - - - 1,000 0%
219 Unsafe Building 113,805 11,653 11,653 17,951 10,225 91,927 19%
220 Law Enforcement Continuing Education 332,330 148,048 148,048 39,505 5,945 178,337 46%
221 Rental Units Regulation 368,577 14,919 14,919 12,215 26,850 326,808 11%
227 Loss Recovery 69,630 69,630 69,630 - - - 100%
230 Code Enforcement Fund 4,066,563 284,468 284,468 282,710 161,310 3,620,785 11%
249 Public Safety LOIT 9,618,013 675,378 675,378 683,651 - 8,942,635 7%
251 Local Roads & Streets 4,629,250 369,450 369,450 22,964 1,542,545 2,717,255 41%
257 LOIT Special Distribution 109,463 - - 32,338 109,463 - 100%
258 Human Rights Federal Grant 231,592 45,493 45,493 14,659 - 186,099 20%
264 COVID-19 Response 2,304,858 505,696 505,696 - 1,816,931 (17,768) 101%
265 Local Road & Bridge Grant 2,975,480 778,207 778,207 80,354 197,273 2,000,000 33%
266 MVH Restricted Fund 3,226,587 31,279 31,279 5,161 592,143 2,603,165 19%
273 Morris PAC / Palais Royale Marketing 29,984 - - - 9,984 20,000 33%
274 Morris PAC / Self-Promotion 115,000 - - - - 115,000 0%
280 Police Block Grants - - - - - - 0%
289 HAZMAT 10,000 - - - - 10,000 0%
291 Indiana River Rescue 92,300 (1,300) (1,300) 446 900 92,700 0%
292 Police Grants - - - - - - 0%
294 Regional Police Academy 17,250 - - - - 17,250 0%
295 COPS MORE Grant 69,433 - - 145,200 29,433 40,000 42%
299 Police Federal Drug Enforcement 28,500 - - - - 28,500 0%
404 County Option Income Tax 14,936,396 1,098,936 1,098,936 1,716,508 1,562,664 12,274,796 18%
408 Economic Development Income Tax 16,682,960 695,459 695,459 921,977 5,917,244 10,070,257 40%
410 Urban Development Action Grant 24,000 6,000 6,000 10,000 - 18,000 25%
655 Project ReLeaf 634,287 45,025 45,025 28,761 - 589,262 7%
705 Police K-9 Unit - - - - - - 0%
730 City Cemetery - - - - - - 0%
731 Bowman Cemetery - - - - - - 0%
754 Industrial Revolving Fund 498,560 11,287 11,287 - 41,861 445,412 11%
Total Special Revenue Funds 98,551,675 8,692,608 8,692,608 7,481,518 17,700,078 72,158,990 27%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,189,193 580,058 580,058 576,833 - 609,136 49%
350 2018 Fire Station #9 Bond Debt Service 345,307 175,941 175,941 173,866 - 169,366 51%
672 Century Center Energy Conservation Debt Svc 406,711 - - - - 406,711 0%
752 South Bend Redevelopment Authority 2,858,669 - - - - 2,858,669 0%
755 South Bend Building Corporation 2,307,705 - - - - 2,307,705 0%
756 2015 Smart Streets Bond Debt Service 1,712,819 - - - - 1,712,819 0%
757 2015 Parks Bond Debt Service 374,382 - - - - 374,382 0%
760 2017 Eddy Street Commons Bond Debt Service 1,710,875 - - - - 1,710,875 0%
Total Debt Service Funds 10,905,661 755,998 755,998 750,698 - 10,149,663 7%
16
City of South Bend
Monthly Fund Financials
Expenditure Summary
January 31, 2021
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Capital Funds
287 Fire Department Capital 3,686,776 561,345 561,345 405,741 1,790,702 1,334,729 64%
401 Coveleski Stadium Capital 30,000 - - - - 30,000 0%
406 Cumulative Capital Development 397,118 28,103 28,103 82,580 1,419 367,596 7%
407 Cumulative Capital Improvement 262,145 21,850 21,850 20,837 - 240,295 8%
412 Major Moves Construction 747,059 6,587 6,587 11,933 290,472 450,000 40%
416 Morris Performing Arts Center Capital 51,625 - - 81,282 1,625 50,000 3%
450 Palais Royale Historic Preservation 35,000 - - 34,160 - 35,000 0%
451 2018 Fire Station #9 Bond Capital - - - - - - 0%
453 2018 Zoo Bond Capital - - - - - - 0%
471 2017 Parks Bond Capital 5,459,738 66,580 66,580 108,860 4,023,638 1,369,520 75%
750 Equipment/Vehicle Leasing - - - 337,998 - - 0%
759 2017 Eddy Street Commons Bond Capital 25,681 - - 215,224 - 25,681 0%
Total Capital Funds 10,695,142 684,465 684,465 1,298,615 6,107,856 3,902,821 64%
Enterprise Funds
288 Emergency Medical Services Operating 707,215 607,079 607,079 12,128 - 100,136 86%
600 Consolidated Building Fund 1,683,808 166,103 166,103 147,386 53,869 1,463,836 13%
601 Parking Garages 1,240,895 103,939 103,939 368,273 36,282 1,100,674 11%
610 Solid Waste Operations 6,539,740 412,061 412,061 565,035 950,071 5,177,608 21%
611 Solid Waste Capital 1,440,255 161,823 161,823 185,051 375,000 903,432 37%
620 Water Works Operations 22,233,330 1,976,533 1,976,533 1,733,145 758,297 19,498,500 12%
622 Water Works Capital 6,264,442 128,880 128,880 29,304 648,162 5,487,400 12%
624 Water Works Customer Deposit 17,381 1,138 1,138 2,189 - 16,243 7%
625 Water Works Sinking (Debt Service)1,535,817 2 2 2,868 - 1,535,815 0%
626 Water Works Bond Reserve 20,000 1,251 1,251 - - 18,749 6%
629 Water Works Reserve Operations & Maintenance 41,884 2,624 2,624 4,934 - 39,260 6%
640 Sewer Repair Insurance 662,402 49,434 49,434 72,887 10,673 602,295 9%
641 Sewage Works Operations 46,284,962 3,454,389 3,454,389 2,100,662 3,867,943 38,962,631 16%
642 Sewage Works Capital 13,278,180 38,486 38,486 361,864 7,014,214 6,225,480 53%
643 Sewage Works Reserve Operations & Maintenance 75,112 5,000 5,000 9,459 - 70,112 7%
649 Sewage Sinking (Debt Service)7,694,771 - - 1,100 - 7,694,771 0%
653 Sewage Debt Service Reserve - - - - - - 0%
654 Sewage Works Customer Deposit 5,578 585 585 685 - 4,993 10%
667 Storm Sewer Fund 1,789,594 23,535 23,535 19,426 417,911 1,348,148 25%
670 Century Center Operations 4,233,454 185,124 185,124 318,926 17,231 4,031,099 5%
671 Century Center Capital - - - - - - 0%
Total Enterprise Funds 115,748,820 7,317,986 7,317,986 5,935,322 14,149,652 94,281,182 19%
Internal Service Funds
222 Central Services 8,855,897 567,844 567,844 587,907 7,301 8,280,753 6%
224 Central Services Capital 128,212 - - 523,750 92,640 35,572 72%
226 Liability Insurance 4,792,282 129,977 129,977 523,750 374,843 4,287,462 11%
278 Police Take Home Vehicle 50,000 - - - - 50,000 0%
279 IT / Innovation / 311 Call Center 10,431,838 677,216 677,216 748,388 2,223,095 7,531,528 28%
711 Self-Funded Employee Benefits 18,740,402 837,113 837,113 1,546,127 1,034,199 16,869,089 10%
713 Unemployment Compensation 55,000 13,632 13,632 - - 41,368 25%
714 Parental Leave Fund 253,846 7,250 7,250 7,236 - 246,596 3%
Total Internal Service Funds 43,307,478 2,233,031 2,233,031 3,937,157 3,732,078 37,342,368 14%
Trust & Agency Funds
701 Fire Pension 4,496,259 346,209 346,209 359,412 3,500 4,146,550 8%
702 Police Pension 6,057,740 515,145 515,145 513,423 3,500 5,539,095 9%
Total Trust & Agency Funds 10,553,999 861,354 861,354 872,835 7,000 9,685,645 8%
Total City Controlled Funds 364,068,530 26,180,730 26,180,730 25,581,767 42,477,395 295,410,404 19%
17
City of South Bend
Monthly Fund Financials
Expenditure Summary
January 31, 2021
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 21,676,693 4,666,480 4,666,480 5,137,847 2,894,698 14,115,516 35%
422 TIF - West Washington 358,843 - - - 250,822 108,021 70%
429 TIF - River East Development Area (NE Dev) 2,543,733 68,946 68,946 516,749 2,313,241 161,546 94%
430 TIF - Southside Development #1 5,018,516 174,680 174,680 30,337 577,003 4,266,833 15%
435 TIF - Douglas Road 90,283 - - 14,050 16,108 74,175 18%
436 TIF - River East Residential (NE Res) 4,700,501 1,981,000 1,981,000 1,885,125 - 2,719,501 42%
Total Tax Increment Financing Funds 34,388,569 6,891,106 6,891,106 7,584,107 6,051,871 21,445,592 38%
Redevelopment Funds
433 Redevelopment General 563,297 23,995 23,995 41,850 134,801 404,500 28%
439 Certified Technology Park - - - - - - 0%
452 2018 TIF Park Bond Capital 2,578,007 30,228 30,228 28,484 2,410,731 137,048 95%
454 Airport Urban Enterprise Zone - - - - - - 0%
Total Redevelopment Funds 3,141,303 54,223 54,223 70,334 2,545,532 541,548 83%
Debt Service Funds
315 Airport 2003 Debt Reserve 40,000 937 937 1,773 - 39,063 2%
328 SBCDA 2003 Debt Reserve 50,000 1,567 1,567 2,964 - 48,433 3%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
352 2019 South Shore Double Tracking Debt Service 1,027,750 - - - - 1,027,750 0%
353 2020 TIF Library Bond Debt Service Reserve - - - - - - 0%
Total Debt Service Funds 1,117,750 2,504 2,504 4,737 - 1,115,246 0%
Total Redevelopment Commission Funds 38,647,622 6,947,833 6,947,833 7,659,178 8,597,403 23,102,386 40%
Grand Total 402,716,152 33,128,564 33,128,564 33,240,945 51,074,798 318,512,790 21%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
18
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - - - - - - - - - 50,060,205 0% TIF Districts- - - - - - - - - - - - - 27,016,823 0%Sub Total- - - - - - - - - - - - - 77,077,028 0%Local Income Tax LIT Certified Shares1,076,071 - - - - - - - - - - - 1,076,071 11,378,106 9% LIT for Economic Development 1,059,543 - - - - - - - - - - - 1,059,543 11,040,237 10% LIT for Public Safety757,860 - - - - - - - - - - - 757,860 7,999,276 9% LIT for Redevelopment92 - - - - - - - - - - - 92 8,007 1% Sub Total2,893,565 - - - - - - - - - - - 2,893,565 30,425,626 10%Total Taxes2,893,565 - - - - - - - - - - - 2,893,565 107,502,654 3%Intergovernmental Revenue St Joseph County (Remitted by) Auto Excise Tax- - - - - - - - - - - - - 3,691,887 0% Commercial Vehicle Tax- - - - - - - - - - - - - 838,010 0% Hotel Motel Tax540,187 - - - - - - - - - - - 540,187 1,255,937 43%Sub Total540,187 - - - - - - - - - - - 540,187 5,785,834 9%State Shared Revenue Liquor Excise Tax- - - - - - - - - - - - - 80,000 0% Liquor Gallonage Tax65,691 - - - - - - - - - - - 65,691 229,407 29% Cigarette Tax- - - - - - - - - - - - - 288,334 0% Gasoline Tax468,382 - - - - - - - - - - - 468,382 5,621,962 8% Wheel Tax140,003 - - - - - - - - - - - 140,003 2,000,000 7% State Pension Subsidy- - - - - - - - - - - - - 10,591,094 0% Sub Total674,076 - - - - - - - - - - - 674,076 18,810,797 4% Grants Federal Grants33,327 - - - - - - - - - - - 33,327 12,866,311 0% State Grants23,785 - - - - - - - - - - - 23,785 177,238 13% Sub Total57,112 - - - - - - - - - - - 57,112 13,043,549 0% Other Intergovenmental Staffing Agreements with County- - - - - - - - - - - - - 30,000 0% Local Government Grants- - - - - - - - - - - - - 68,550 0% Federal Seized Drug- - - - - - - - - - - - - 25,000 0% State Seized Drug- - - - - - - - - - - - - 10,000 0%Sub Total- - - - - - - - - - - - - 133,550 0%Total Intergovernmental Revenue 1,271,375 - - - - - - - - - - - 1,271,375 37,773,730 3%Licenses & PermitsBusiness Business Licenses12,517 - - - - - - - - - - - 12,517 104,025 12% Taxi Cab Licensing21 - - - - - - - - - - - 21 2,700 1% Sub Total12,538 - - - - - - - - - - - 12,538 106,725 12% Nonbusiness Lawn Parking- - - - - - - - - - - - - 10,000 0% Engineering3,150 - - - - - - - - - - - 3,150 127,000 2% Right-of-Way Closures- - - - - - - - - - - - - 3,000 0% Fire Dept-Building Plan Review706 - - - - - - - - - - - 706 24,000 3% Building Department124,091 - - - - - - - - - - - 124,091 1,772,552 7% SBARC - Pet Licenses2,820 - - - - - - - - - - - 2,820 31,200 9%Sub Total130,767 - - - - - - - - - - - 130,767 1,967,752 7%Total Licenses & Permits143,305 - - - - - - - - - - - 143,305 2,074,477 7%Period Ending: January 31, 202119
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2021Charges for ServicesGeneral Government Plan Commission Charges- - - - - - - - - - - - - 4,100 0% Copies of Public Records- - - - - - - - - - - - - 1,200 0% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 60 - - - - - - - - - - - 60 1,920 3% IT Services- - - - - - - - - - - - - - NA Sub Total60 - - - - - - - - - - - 60 7,220 1%Public Safey Accident Report Copies5,986 - - - - - - - - - - - 5,986 89,000 7% Gun Permit Applications6,641 - - - - - - - - - - - 6,641 45,000 15% Traffic Signal Maintenance13,457 - - - - - - - - - - - 13,457 224,670 6% ND Special Event Coverage- - - - - - - - - - - - - 150,000 0% Regional Academy Tuition- - - - - - - - - - - - - 20,000 0% River Rescue School Tuition31,850 - - - - - - - - - - - 31,850 90,000 35% Fire Training Center Tuition- - - - - - - - - - - - - 50,000 0% Emergency Medical Service218,556 - - - - - - - - - - - 218,556 3,000,000 7% Medicaid Reimbursements- - - - - - - - - - - - - 443,000 0% EMS for County- - - - - - - - - - - - - 1,837,850 0% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Special Events- - - - - - - - - - - - - - NA Crime Lab Services813 - - - - - - - - - - - 813 - NA EMS Late Payment Interest- - - - - - - - - - - - - - NA Misc Revenue- - - - - - - - - - - - - 500 0% Sub Total277,303 - - - - - - - - - - - 277,303 5,960,020 5% Highways & Streets Sale of Signs/Materials- - - - - - - - - - - - - 5,000 0% Special Events- - - - - - - - - - - - - 3,000 0% Sub Total- - - - - - - - - - - - - 8,000 0% Culture & Recreation Morris Performing Arts Center1,293 - - - - - - - - - - - 1,293 835,000 0% Palais Royale Ballroom14,903 - - - - - - - - - - - 14,903 150,400 10% Parks & Recreation197,197 - - - - - - - - - - - 197,197 2,881,450 7% Lease of Coveleski Stadium- - - - - - - - - - - - - 30,000 0% Century Center15,521 - - - - - - - - - - - 15,521 2,650,000 1% Sub Total228,914 - - - - - - - - - - - 228,914 6,546,850 3% Health - Animal Care & Control Pet Impound Reclaim Fee210 - - - - - - - - - - - 210 6,300 3% Pet Adoption Fees1,386 - - - - - - - - - - - 1,386 32,000 4% Pick Up Fees40 - - - - - - - - - - - 40 550 7% Pet Micro Chipping300 - - - - - - - - - - - 300 3,325 9% Vet Expenses190 - - - - - - - - - - - 190 2,025 9% Pet Euthanasia20 - - - - - - - - - - - 20 - NA Animal Surrenders460 - - - - - - - - - - - 460 8,000 6% Cremation348 - - - - - - - - - - - 348 525 66% Rabies Specimin Prep- - - - - - - - - - - - - 525 0% Sub Total2,954 - - - - - - - - - - - 2,954 53,250 6%20
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2021Charges for Services Other DCI Staff Contracts6,500 - - - - - - - - - - - 6,500 840,146 1% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages102,331 - - - - - - - - - - - 102,331 900,000 11% Parking-Century Center1,280 - - - - - - - - - - - 1,280 100,000 1% Central Services-Internal Customers 498,636 - - - - - - - - - - - 498,636 7,931,504 6% Central Services-External Customers 18,366 - - - - - - - - - - - 18,366 674,199 3% Employee & Employer Assessments 1,350,100 - - - - - - - - - - - 1,350,100 16,280,231 8% Sub Total1,977,212 - - - - - - - - - - - 1,977,212 26,761,080 7% Sanitation Trash Collection/Residential566,808 - - - - - - - - - - - 566,808 4,458,200 13% Trash Collection/Commercial12,966 - - - - - - - - - - - 12,966 92,987 14% Trash Collection/Apt 2 Units4,648 - - - - - - - - - - - 4,648 44,200 11% Trash Collection/Apt 3 Units2,329 - - - - - - - - - - - 2,329 21,100 11% Trash Collection/Apt 4 Units2,485 - - - - - - - - - - - 2,485 24,000 10% Trash Collection/Seniors17,551 - - - - - - - - - - - 17,551 340,000 5% Trash Collection/Special Pickup2,700 - - - - - - - - - - - 2,700 32,000 8% Trash Collection/Yard Waste Pickup- - - - - - - - - - - - - 250 0% Trash Collection/Interdepartmental- - - - - - - - - - - - - 15,000 0% Misc/Additional Trash Totes15,049 - - - - - - - - - - - 15,049 162,000 9% Misc/Return Trip Customer Error2,525 - - - - - - - - - - - 2,525 5,000 51% Misc/Contamination Fee- - - - - - - - - - - - - 500 0% Misc/Tote Replacement Fee400 - - - - - - - - - - - 400 3,000 13% Misc/Trash Start Fee5,104 - - - - - - - - - - - 5,104 48,000 11% Misc/Yard Waste Totes- - - - - - - - - - - - - 260,000 0% Sub Total632,564 - - - - - - - - - - - 632,564 5,506,237 11% Utilities - Water Metered Sales/Residential899,835 - - - - - - - - - - - 899,835 7,807,505 12% Metered Sales/Commercial245,452 - - - - - - - - - - - 245,452 2,536,515 10% Metered Sales/Industrial35,083 - - - - - - - - - - - 35,083 485,540 7% Metered Sales/Multi Famly131,843 - - - - - - - - - - - 131,843 1,211,773 11% Bulk Sales/Olive St29 - - - - - - - - - - - 29 7,000 0% Metered Sales/Institution13,811 - - - - - - - - - - - 13,811 131,355 11% Public Fire Protection256,006 - - - - - - - - - - - 256,006 2,553,185 10% Private Fire Protection(2,112) - - - - - - - - - - - (2,112) 480,120 0% Sales to Public Authorities39,481 - - - - - - - - - - - 39,481 282,805 14% Irrigation Sales14,502 - - - - - - - - - - - 14,502 1,354,840 1% Interdepartmental Sales- - - - - - - - - - - - - 187,000 0% Other Water/Misc Service18,645 - - - - - - - - - - - 18,645 465,500 4% Backflow Prevention Insp.17,675 - - - - - - - - - - - 17,675 159,200 11% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property1,350 - - - - - - - - - - - 1,350 16,200 8% Revenue From Cut Off Fees- - - - - - - - - - - - - 5,000 0% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 44,000 0% Water Leak Insurance119,606 - - - - - - - - - - - 119,606 1,041,115 11% System Development Fee444 - - - - - - - - - - - 444 210,000 0% Sub Total1,791,649 - - - - - - - - - - - 1,791,649 18,978,653 9%21
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2021Charges for Services Utilities - Sewage Metered Sales/Residential 2,306,914 - - - - - - - - - - - 2,306,914 19,086,367 12% Metered Sales/Commercial722,542 - - - - - - - - - - - 722,542 7,285,095 10% Metered Sales/Industrial364,003 - - - - - - - - - - - 364,003 5,194,000 7% Metered Sales/Multi Famly297,204 - - - - - - - - - - - 297,204 3,031,160 10% Metered Sales/Institution32,407 - - - - - - - - - - - 32,407 288,120 11% Sales to Public Authority90,872 - - - - - - - - - - - 90,872 1,081,410 8% Interdepartmental Sales- - - - - - - - - - - - - 194,545 0% Whlsl Meter/New Carlisle22,739 - - - - - - - - - - - 22,739 245,857 9% Penalties (Forfeit Disc.)- - - - - - - - - - - - - 327,195 0% Dumping Fees3,903 - - - - - - - - - - - 3,903 22,116 18% Organic Resources16,991 - - - - - - - - - - - 16,991 59,780 28% Laboratory Service Fees- - - - - - - - - - - - - 1,500 0% Discharge Permit Fees3,500 - - - - - - - - - - - 3,500 5,500 64% System Development Fee1,069 - - - - - - - - - - - 1,069 294,000 0% Sewer Repair Insurance65,905 - - - - - - - - - - - 65,905 579,500 11% Sewer Repair Deductible10,271 - - - - - - - - - - - 10,271 65,605 16% Misc Revenues- - - - - - - - - - - - - 194,040 0% RINS Credits- - - - - - - - - - - - - 45,000 0% Disconnect Program Fee10,729 - - - - - - - - - - - 10,729 - NA Storm Water Fees117,908 - - - - - - - - - - - 117,908 1,013,477 12% Storm Water Fees/Interdepartmental- - - - - - - - - - - - - 7,200 0%Organic Resources-Mulch/Compost35 - - - - - - - - - - - 35 51,940 0% Clean Air/ReLeaf51,483 - - - - - - - - - - - 51,483 451,610 11% Sub Total4,118,473 - - - - - - - - - - - 4,118,473 39,525,017 10%Total Charges for Services9,029,129 - - - - - - - - - - - 9,029,129 103,346,327 9%Fines, Forfeitures, & FeesGeneral Ordinance Violation- - - - - - - - - - - - - 8,000 0% Bad Checks Fines11 - - - - - - - - - - - 11 725 2% Credit Reports- - - - - - - - - - - - - - NA Court Fees- - - - - - - - - - - - - 10,000 0% Plan Commission Application Fee250 - - - - - - - - - - - 250 18,480 1% Zoning Appeals Application Fee650 - - - - - - - - - - - 650 12,360 5% Zoning Admin Fees1,100 - - - - - - - - - - - 1,100 8,000 14% Zoning Admin Fines- - - - - - - - - - - - - 3,000 0% Tax Abatement Admin Fees- - - - - - - - - - - - - 15,000 0% Test Filling Fees50 - - - - - - - - - - - 50 - NA Econ Dev-CDBG Loan Late Fees- - - - - - - - - - - - - - NA Econ Develop-Job Target Penalty- - - - - - - - - - - - - - NA Sub Total2,061 - - - - - - - - - - - 2,061 75,565 3%Code Enforcement Vacant Bldg Registration- - - - - - - - - - - - - 12,900 0% Landlord Registration Fee20 - - - - - - - - - - - 20 - NA Rental Unit Safety Fees- - - - - - - - - - - - - 100,000 0% Demolition & Boarding3,098 - - - - - - - - - - - 3,098 98,200 3% Collections449 - - - - - - - - - - - 449 3,600 12% Environmental Violations24,439 - - - - - - - - - - - 24,439 131,000 19% Ordinance Violation650 - - - - - - - - - - - 650 48,400 1% Animal Ordinance Violation19,610 - - - - - - - - - - - 19,610 - NA Forfeitures-Civil Penalties425 - - - - - - - - - - - 425 121,000 0%Sub Total48,690 - - - - - - - - - - - 48,690 515,100 9%22
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2021Fines, Forfeitures, & FeesParkingStreet Parking Fines2,761 - - - - - - - - - - - 2,761 61,300 5%Public Safety False Alarms Fine4,173 - - - - - - - - - - - 4,173 100,000 4% Noise Ordinance115 - - - - - - - - - - - 115 1,000 12% Curfew Violation- - - - - - - - - - - - - 200 0% Impound Towing Fees530 - - - - - - - - - - - 530 10,000 5%Sub Total4,818 - - - - - - - - - - - 4,818 111,200 4% Total Fines, Forfeitures, & Fees58,330 - - - - - - - - - - - 58,330 763,165 8%Other IncomeMiscellaneous Revenue Miscellaneous Revenue51,848 - - - - - - - - - - - 51,848 494,316 10% Sale of Scrap Metal3,876 - - - - - - - - - - - 3,876 23,442 17% Bond Interest Rebate- - - - - - - - - - - - - 88,057 0% Bosch Principal Income- - - - - - - - - - - - - 69,632 0% Bosch Interest Income IDFA- - - - - - - - - - - - - 2,379 0% CDBG Loans/Interest Income- - - - - - - - - - - - - - NA CDBG Loans/Interest on Loans- - - - - - - - - - - - - - NA CDBG Loans/Invest Gain/Loss- - - - - - - - - - - - - - NA Origination Fees- - - - - - - - - - - - - 7,000 0% Loan Servicing Fees8,703 - - - - - - - - - - - 8,703 17,000 51% Sub Total64,427 - - - - - - - - - - - 64,427 701,826 9% Bank Account Interest247,262 - - - - - - - - - - - 247,262 2,401,017 10% Rental of Property2,047 - - - - - - - - - - - 2,047 61,387 3% Donations548,608 - - - - - - - - - - - 548,608 3,759,306 15% 3rd Party Revenue Cable TV Franchise Fees- - - - - - - - - - - - - 700,000 0% AT&T Franchise Fees- - - - - - - - - - - - - 135,000 0%Sub Total- - - - - - - - - - - - - 835,000 0%Total Other Income862,344 - - - - - - - - - - - 862,344 7,758,536 11%Reimbursements Outside Miscellaneous Reimbursements645 - - - - - - - - - - - 645 20,250 3% Insurance Claim- - - - - - - - - - - - - 40,000 0% IT Services6,471 - - - - - - - - - - - 6,471 77,647 8% Travel Reimbursement- - - - - - - - - - - - - 1,800 0% Lamppost Program- - - - - - - - - - - - - - NA Office Depot Rebate- - - - - - - - - - - - - - NA Energy Rebates- - - - - - - - - - - - - 45,000 0% Repair Reimbursement75 - - - - - - - - - - - 75 - NA Salary/Overtime Reimb2,574 - - - - - - - - - - - 2,574 387,000 1% Diesel Tax Rebate- - - - - - - - - - - - - 50,000 0% Pharmacy Rebates- - - - - - - - - - - - - 375,000 0% Beck's Lake Reimbursement- - - - - - - - - - - - - - NA EPA Professional Services- - - - - - - - - - - - - - NA Sub Total9,764 - - - - - - - - - - - 9,764 996,697 1%23
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2021 Departmental Misc Reimbursements- - - - - - - - - - - - - - NA Electric Allocation- - - - - - - - - - - - - - NA Natural Gas Allocation- - - - - - - - - - - - - - NA Sewer Cut/Repair for Water Works- - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - - NA Total Reimbursements9,764 - - - - - - - - - - - 9,764 996,697 1%Other SourcesSale of Assets Sale of Capital Assets- - - - - - - - - - - - - 13,000 0% Sale of Non-Capital Assets- - - - - - - - - - - - - - NA Sale of Property1,000 - - - - - - - - - - - 1,000 100,000 1% Other Damage Reimbursement- - - - - - - - - - - - - - NA Vehicle Damage Reimbursement- - - - - - - - - - - - - - NA Hydrant Damage Reimbursement- - - - - - - - - - - - - 10,000 0% Sub Total1,000 - - - - - - - - - - - 1,000 123,000 1% Interfund Transfers & Fixed Cost Allocations Interfund Transfers In6,435,249 - - - - - - - - - - - 6,435,249 46,067,278 14% PILOT512,861 - - - - - - - - - - - 512,861 6,154,321 8% Administration Cost Allocation696,661 - - - - - - - - - - - 696,661 8,360,075 8% IT Cost Allocation760,815 - - - - - - - - - - - 760,815 9,129,846 8% Liability Insurance Allocation272,054 - - - - - - - - - - - 272,054 3,265,000 8% Payroll Cost Allocation206,352 - - - - - - - - - - - 206,352 2,506,180 8% Facilities Management Allocation10,818 - - - - - - - - - - - 10,818 129,585 8% Utility Customer Service Mgmt Allocation147,022 - - - - - - - - - - - 147,022 1,764,231 8% Sub Total9,041,832 - - - - - - - - - - - 9,041,832 77,376,516 12% Issuance of Debt Capital Lease Proceeds- - - - - - - - - - - - - - NA Bond Proceeds- - - - - - - - - - - - - - NA Premium on Bonds- - - - - - - - - - - - - - NA Sub Total- - - - - - - - - - - - - - NA Refunds Refunds273 - - - - - - - - - - - 273 - NA Specific Stop Loss- - - - - - - - - - - - - 10,000 0% Sub Total273 - - - - - - - - - - - 273 10,000 3% Other Sale of Property Held for Resale- - - - - - - - - - - - - - NA Interfund Loan - Principal Income6,000 - - - - - - - - - - - 6,000 451,038 1% Interfund Loan - Interest Income- - - - - - - - - - - - - 66,291 0% Other Loan - Principal Income429 - - - - - - - - - - - 429 10,000 4% Sub Total6,429 - - - - - - - - - - - 6,429 527,329 1%Total Other Sources9,049,534 - - - - - - - - - - - 9,049,534 78,036,845 12%Revenue Total23,317,346 - - - - - - - - - - - 23,317,346 338,252,431 7%24
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 73,215 - - - - - - - - - - - 73,215 1,006,485 7%Community Initiatives101 14,825 - - - - - - - - - - - 14,825 1,290,881 1%Clerk101 52,635 - - - - - - - - - - - 52,635 668,839 8%Common Council101 27,616 - - - - - - - - - - - 27,616 737,921 4%General City101- - - - - - - - - - - - - 43,000 0%Controller' Office101 162,116 - - - - - - - - - - - 162,116 2,309,428 7%Human Resources101 55,358 - - - - - - - - - - - 55,358 734,444 8%Diversity & Inclusion101 31,137 - - - - - - - - - - - 31,137 700,014 4%Human Rights101 19,745 - - - - - - - - - - - 19,745 438,995 4%Legal101 118,717 - - - - - - - - - - - 118,717 1,559,166 8%Sub Total555,364 - - - - - - - - - - - 555,364 9,489,173 6%Public WorksEngineering101 262,290 - - - - - - - - - - - 262,290 3,516,584 7%Office of Sustainability101 1,677 - - - - - - - - - - - 1,677 226,136 1%AmeriCorps Grant Program101 22,699 - - - - - - - - - - - 22,699 431,824 5%Sub Total286,666 - - - - - - - - - - - 286,666 4,174,544 7%Public SafetyPolice101 2,463,331 - - - - - - - - - - - 2,463,331 30,712,105 8%Crime Lab101 54,445 - - - - - - - - - - - 54,445 798,425 7%Fire101 2,114,952 - - - - - - - - - - - 2,114,952 26,552,821 8%EMS101 64,246 - - - - - - - - - - - 64,246 816,358 8%Fire Training Center101 2,553 - - - - - - - - - - - 2,553 148,000 2%Sub Total4,699,527 - - - - - - - - - - - 4,699,527 59,027,708 8%Arts & CultureMorris PAC101 76,560 - - - - - - - - - - - 76,560 1,388,573 6%Palais Royale101 17,172 - - - - - - - - - - - 17,172 225,756 8%Sub Total93,731 - - - - - - - - - - - 93,731 1,614,330 6%Total General Fund5,635,288 - - - - - - - - - - - 5,635,288 74,305,755 8%Venues, Parks & ArtsParks & RecreationPark Administration201 137,889 - - - - - - - - - - - 137,889 1,601,596 9%Park Maintenance201 547,125 - - - - - - - - - - - 547,125 7,278,444 8%Golf Courses201 106,682 - - - - - - - - - - - 106,682 1,539,486 7%Recreation201 288,470 - - - - - - - - - - - 288,470 2,954,292 10%Marketing & Events201 66,132 - - - - - - - - - - - 66,132 1,134,983 6%Park Projects & Capital201 9,616 - - - - - - - - - - - 9,616 89,131 11%Potawatomi Zoo201 350,161 - - - - - - - - - - - 350,161 701,965 50%Park Debt201- - - - - - - - - - - - - 5,000 0%Morris Palais Marketing273- - - - - - - - - - - - - 29,984 0%Morris PAC Self-Promotion274- - - - - - - - - - - - - 115,000 0%Coveleski Stadium Capital401- - - - - - - - - - - - - 30,000 0%Morris PAC Improvement416- - - - - - - - - - - - - 51,625 0%Palais Historic Preservation450- - - - - - - - - - - - - 35,000 0%City Cemetery730- - - - - - - - - - - - - - NA Bowman Cemetery731- - - - - - - - - - - - - - NA Sub Total1,506,076 - - - - - - - - - - - 1,506,076 15,566,506 10%Period Ending: January 31, 202125
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2021Parking GaragesParking Enforcement 601 332 - - - - - - - - - - - 332 13,962 2%Parking General Operations601 78,489 - - - - - - - - - - - 78,489 573,152 14%Main Street Garage601 6,826 - - - - - - - - - - - 6,826 234,971 3%Leighton Plaza Garage601 11,792 - - - - - - - - - - - 11,792 238,578 5%Wayne Street Garage601 6,499 - - - - - - - - - - - 6,499 180,232 4%Eddy St Commons Garage601- - - - - - - - - - - - - - NA Sub Total103,939 - - - - - - - - - - - 103,939 1,240,895 8%Century CenterCentury Center Operations670 185,124 - - - - - - - - - - - 185,124 4,233,454 4%Century Center Capital671- - - - - - - - - - - - - - NA Century Center Energy Saving672- - - - - - - - - - - - - 406,711 0%Sub Total185,124 - - - - - - - - - - - 185,124 4,640,165 4%Total Venues, Parks & Arts1,795,139 - - - - - - - - - - - 1,795,139 21,447,566 8%Public SafetyPolice DepartmentPolice Seizures216 19,260 - - - - - - - - - - - 19,260 97,043 20%Curfew Violations218- - - - - - - - - - - - - 1,000 0%Law Enforcement Education220 148,048 - - - - - - - - - - - 148,048 332,330 45%Public Safety LOIT - Police249 347,023 - - - - - - - - - - - 347,023 4,737,560 7%Police Take Home Vehicle278- - - - - - - - - - - - - 50,000 0%Police Block Grant280- - - - - - - - - - - - - - NA Police Grants292- - - - - - - - - - - - - - NA Police Academy294- - - - - - - - - - - - - 17,250 0%COPS More Grants295- - - - - - - - - - - - - 69,433 0%Drug Enforcement299- - - - - - - - - - - - - 28,500 0%K-9 Unit705- - - - - - - - - - - - - - NA Sub Total514,331 - - - - - - - - - - - 514,331 5,333,116 10%Fire DepartmentPublic Safety LOIT - Fire249 328,355 - - - - - - - - - - - 328,355 4,880,453 7%Fire Department Capital287 561,345 - - - - - - - - - - - 561,345 3,686,776 15%EMS Operating Fund288 607,079 - - - - - - - - - - - 607,079 707,215 86%Hazmat289- - - - - - - - - - - - - 10,000 0%River Rescue291 (1,300) - - - - - - - - - - - (1,300) 92,300 -1%Sub Total1,495,479 - - - - - - - - - - - 1,495,479 9,376,744 16%Total Public Safety2,009,810 - - - - - - - - - - - 2,009,810 14,709,860 14%Public WorksStreetsMotor Vehicle Highway202 1,909,790 - - - - - - - - - - - 1,909,790 10,899,515 18%Local Roads & Streets251 369,450 - - - - - - - - - - - 369,450 4,629,250 8%LOIT 2016 Special Distribution 257- - - - - - - - - - - - - 109,463 0%Local Road & Bridge Grant265 778,207 - - - - - - - - - - - 778,207 2,975,480 26%MVH Restricted Fund266 31,279 - - - - - - - - - - - 31,279 3,226,587 1%Major Moves412 6,587 - - - - - - - - - - - 6,587 747,059 1%Project ReLeaf655 45,025 - - - - - - - - - - - 45,025 634,287 7%Sub Total3,140,338 - - - - - - - - - - - 3,140,338 23,221,641 14%Solid WasteSolid Waste Operations610 412,061 - - - - - - - - - - - 412,061 6,539,740 6%Solid Waste Capital611 161,823 - - - - - - - - - - - 161,823 1,440,255 11%Sub Total573,884 - - - - - - - - - - - 573,884 7,979,995 7%26
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2021Water WorksWater Works Operations 620 1,976,533 - - - - - - - - - - - 1,976,533 22,233,330 9%Water Works Capital622 128,880 - - - - - - - - - - - 128,880 6,264,442 2%Water Works Deposit624 1,138 - - - - - - - - - - - 1,138 17,381 7%Water Works Sinking (Debt Service) 6252 - - - - - - - - - - - 2 1,535,817 0%Water Works Bond Reserve626 1,251 - - - - - - - - - - - 1,251 20,000 6%Water Works Reserve Oper & Maint 629 2,624 - - - - - - - - - - - 2,624 41,884 6%Sub Total2,110,429 - - - - - - - - - - - 2,110,429 30,112,854 7%Wastewater/Sewer/Organic ResourcesSewer Repair Insurance640 49,434 - - - - - - - - - - - 49,434 662,402 7%Sewer Division641 638,176 - - - - - - - - - - - 638,176 8,765,680 7%Concrete Crew641 40,163 - - - - - - - - - - - 40,163 514,138 8%Wastewater Operations641 2,594,127 - - - - - - - - - - - 2,594,127 35,487,470 7%Organic Resources641 181,923 - - - - - - - - - - - 181,923 1,517,674 12%Sewage Works Capital642 38,486 - - - - - - - - - - - 38,486 13,278,180 0%Sewage Works Reserve Oper & Maint 643 5,000 - - - - - - - - - - - 5,000 75,112 7%Sewage Works Sinking (Debt Service) 649- - - - - - - - - - - - - 7,694,771 0%Sewage Works Customer Deposit 654585 - - - - - - - - - - - 585 5,578 10%Sub Total3,547,894 - - - - - - - - - - - 3,547,894 68,001,005 5%Storm Water FeesStorm Sewer Fund667 23,535 - - - - - - - - - - - 23,535 1,789,594 1%Sub Total23,535 - - - - - - - - - - - 23,535 1,789,594 1%Total Public Works9,396,080 - - - - - - - - - - - 9,396,080 131,105,089 7%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 9,540 - - - - - - - - - - - 9,540 59,671 16%State Grant210- - - - - - - - - - - - - 84,517 0%DCI Operating 211 257,023 - - - - - - - - - - - 257,023 4,105,558 6%DCI Grants212 164,339 - - - - - - - - - - - 164,339 6,008,550 3%UDAG410 6,000 - - - - - - - - - - - 6,000 24,000 25%Total Dept of Community Investment436,902 - - - - - - - - - - - 436,902 10,282,296 4%Code EnforcementUnsafe Building219 11,653 - - - - - - - - - - - 11,653 113,805 10%Rental Units Regulation221 14,919 - - - - - - - - - - - 14,919 368,577 4%Neighborhood Code Enforcement 230 190,533 - - - - - - - - - - - 190,533 2,496,463 8%Animal Care & Control230 46,225 - - - - - - - - - - - 46,225 584,354 8%NEAT Crew230 68,401 - - - - - - - - - - - 68,401 1,009,609 7%Total Code Enforcement331,730 - - - - - - - - - - - 331,730 4,572,807 7%Building DepartmentBuilding Dept Operations600 145,412 - - - - - - - - - - - 145,412 1,659,946 9%Total Building Department145,412 - - - - - - - - - - - 145,412 1,659,946 9%Liability InsuranceSafety & Risk Management226 2,348 - - - - - - - - - - - 2,348 67,374 3%Business Insurance226 26,242 - - - - - - - - - - - 26,242 895,000 3%Liability Insurance226 43,831 - - - - - - - - - - - 43,831 2,515,835 2%Workers Compensation226 57,343 - - - - - - - - - - - 57,343 1,273,753 5%Catastrophic Events226213 - - - - - - - - - - - 213 40,321 1%Total Liability Insurance129,977 - - - - - - - - - - - 129,977 4,792,282 3%27
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2021Central ServicesEquipment Services 222 520,271 - - - - - - - - - - - 520,271 8,220,259 6%Print Shop222835 - - - - - - - - - - - 835 3,340 25%Radio Shop222 19,443 - - - - - - - - - - - 19,443 268,992 7%Building Maintenance222 15,837 - - - - - - - - - - - 15,837 206,275 8%Facilities Management222 11,458 - - - - - - - - - - - 11,458 157,031 7%Central Services Capital224- - - - - - - - - - - - - 128,212 0%Total Central Services567,844 - - - - - - - - - - - 567,844 8,984,109 6%Capital & Debt Service Funds2017 Park Bond Debt Service312 580,058 - - - - - - - - - - - 580,058 1,189,193 49%2018 Fire Station #9 Debt Service 350 175,941 - - - - - - - - - - - 175,941 345,307 51%COIT404 1,098,936 - - - - - - - - - - - 1,098,936 14,936,396 7%Cumulative Capital Development 406 28,103 - - - - - - - - - - - 28,103 397,118 7%Cumulative Capital Improvement 407 21,850 - - - - - - - - - - - 21,850 262,145 8%EDIT408 695,459 - - - - - - - - - - - 695,459 16,682,960 4%2018 Fire Station #9 Bond Capital 451- - - - - - - - - - - - - - NA 2017 Park Bond Capital471 66,580 - - - - - - - - - - - 66,580 5,459,738 1%Equipment / Vehicle Leasing750- - - - - - - - - - - - - - NA Redevelopment Authority Debt Service 752- - - - - - - - - - - - - 2,858,669 0%South Bend Building Corporation 755- - - - - - - - - - - - - 2,307,705 0%2015 Smart Streets Bond Debt Service 756- - - - - - - - - - - - - 1,712,819 0%2015 Park Bond Debt Service757- - - - - - - - - - - - - 374,382 0%2017 Eddy St. Commons Bond Capital 759- - - - - - - - - - - - - 25,681 0%2017 Eddy St. Commons Bond Debt 760- - - - - - - - - - - - - 1,710,875 0%Total Capital & Debt Service2,666,927 - - - - - - - - - - - 2,666,927 48,262,989 6%OtherInternal Service FundsIT / Innovation /311 Call Center 279 677,216 - - - - - - - - - - - 677,216 10,431,838 6%Employee Benefits711 837,113 - - - - - - - - - - - 837,113 18,740,402 4%Unemployment Comp713 13,632 - - - - - - - - - - - 13,632 55,000 25%Parental Leave Fund714 7,250 - - - - - - - - - - - 7,250 253,846 3%Sub Total1,535,210 - - - - - - - - - - - 1,535,210 29,481,086 5%MiscellaneousGift, Donation, Bequest217 36,953 - - - - - - - - - - - 36,953 806,105 5%Loss Recovery227 69,630 - - - - - - - - - - - 69,630 69,630 100%Human Rights Federal Grants258 45,493 - - - - - - - - - - - 45,493 231,592 20%COVID-19 Response264 505,696 - - - - - - - - - - - 505,696 2,304,858 22%Industrial Revolving Fund754 11,287 - - - - - - - - - - - 11,287 498,560 2%Sub Total669,058 - - - - - - - - - - - 669,058 3,910,745 17%Fiduciary FundsFire Pension701 346,209 - - - - - - - - - - - 346,209 4,496,259 8%Police Pension702 515,145 - - - - - - - - - - - 515,145 6,057,740 9%Sub Total861,354 - - - - - - - - - - - 861,354 10,553,999 8%Total Other3,065,622 - - - - - - - - - - - 3,065,622 43,945,831 7%Total Civil City26,180,730 - - - - - - - - - - - 26,180,730 364,068,530 7%28
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: January 31, 2021Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Develop Area 324 4,666,480 - - - - - - - - - - - 4,666,480 21,676,693 22%TIF West Washington422- - - - - - - - - - - - - 358,843 0%TIF River East Develop (NE Dev) 429 68,946 - - - - - - - - - - - 68,946 2,543,733 3%TIF Southside Development #1 430 174,680 - - - - - - - - - - - 174,680 5,018,516 3%TIF Douglas Road435- - - - - - - - - - - - - 90,283 0%TIF River East Residential (NE Res) 436 1,981,000 - - - - - - - - - - - 1,981,000 4,700,501 42%Sub Total6,891,106 - - - - - - - - - - - 6,891,106 34,388,569 20%Redevelopment FundsRedevelopment General433 23,995 - - - - - - - - - - - 23,995 563,297 4%Certified Technology Park439- - - - - - - - - - - - - - NA 2018 TIF Park Bond Capital452 30,228 - - - - - - - - - - - 30,228 2,578,007 1%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - - NA Sub Total54,223 - - - - - - - - - - - 54,223 3,141,303 2%Debt Service FundsAirport 2003 Debt Reserve315937 - - - - - - - - - - - 937 40,000 2%SBCDA 2003 Debt Reserve328 1,567 - - - - - - - - - - - 1,567 50,000 3%2019 South Shore Double Tracking 352- - - - - - - - - - - - - 1,027,750 0%Sub Total2,504 - - - - - - - - - - - 2,504 1,117,750 0%Total Redevelopment Funds6,947,833 - - - - - - - - - - - 6,947,833 38,647,622 18%Total Expenditures33,128,564 - - - - - - - - - - - 33,128,564 402,716,152 8%29
Civil City DebtCapital Leases147 2016 Central Services - Print Shop Copier 2016 N/A 2020 222 Monthly 32,525 1,838 - 1,838 16 - 1,854 148 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 11,413 645 - 645 6 - 651 149 2016 Vehicle/Equip Lease No. 12016 N/A 2021 Various Biannual 3,339,830 345,933 - 345,933 2,764 - 348,697 152 2016 Vehicle/Equip Lease No. 22016 N/A 2021 Various Biannual 3,992,549 823,956 - 823,956 9,420 - 833,376 153 2016 Vehicle/Equip Lease Amendment No. 12016 N/A 2021 201 Biannual 78,808 16,243 - 16,243 186 - 16,429 154 2016 Vehicle/Equip Lease No. 32016 N/A 2021 Various Biannual 1,256,097 258,698 - 258,698 2,910 - 261,609 158 2017 Vehicle/Equip Lease No. 12017 N/A 2022 Various Biannual 2,916,500 1,209,108 - 598,320 21,980 610,788 620,300 160 2017 HP Computer Lease #142017 N/A 2021 Various Monthly 10,305 1,171 - 1,171 11 - 1,182 162 2017 Vehicle/Equip Lease No. 22017 N/A 2022 404 Biannual 1,632,000 671,622 - 332,563 11,448 339,059 344,011 164 2017 HP Computer Lease #162017 N/A 2021 Various Monthly 108,922 26,750 - 26,750 670 - 27,420 166 2018 Police Radio Equipment Lease Purchase2018 N/A 2021 404 Biannual 2,240,967 584,102 - 584,102 15,898 - 600,000 167 2017 HP Computer Lease #152018 N/A 2022 279 Monthly 9,698 3,378 - 2,345 94 1,033 2,439 170 2018 HP Computer Lease #172018 N/A 2023 279 Monthly 9,092 3,683 - 2,201 121 1,481 2,322 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 3,057,462 - 1,196,093 76,218 1,861,369 1,272,311 172 2018 AT&T Lease 12018 N/A 2021 279 Monthly 27,101 3,993 - 3,993 46 - 4,040 173 2018 Canon Copier Leases 1 & 22018 N/A 2021 279 Monthly 297,967 163,790 - 60,664 6,812 103,126 67,476 174 2018 HP Computer Lease #182018 N/A 2022 279 Monthly 214,471 100,679 - 51,484 4,075 49,194 55,559 176 2018 AT&T Lease 32018 N/A 2021 279 Monthly 16,230 4,737 - 4,737 101 - 4,838 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 320,450 - 103,448 9,422 217,002 112,870 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 123,645 - 38,720 7,802 84,925 46,522 179 2019 AT&T Lease 42019 N/A 2021 279 Monthly 11,520 4,019 - 4,019 102 - 4,121 180 2018 HP Computer Lease #192018 N/A 2023 279 Monthly 36,860 20,400 - 8,505 795 11,894 9,301 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 3,293 - 1,589 238 1,704 1,827 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 1,046,121 - 290,471 22,205 755,651 312,676 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 62,827 - 30,647 3,141 32,180 33,789 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 31,976 - 10,280 1,162 21,695 11,442 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 7,527 - 5,984 239 1,543 6,223 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 106,282 - 33,714 5,314 72,569 39,028 187 2018 HP Computer Lease #212019 N/A 2023 279 Monthly 237,388 175,066 - 51,893 7,551 123,173 59,445 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 4,297 - 3,002 146 1,295 3,148 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 2,650 - 1,851 90 799 1,941 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 3,544 - 1,194 150 2,350 1,344 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 2,264 - 842 94 1,422 936 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 5,995 - 2,309 247 3,686 2,556 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 7,894 - 2,838 330 5,056 3,168 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 2,387 - 758 116 1,629 874 195 2019 Wireless Controller Consolidation Lease2019 N/A 2021 279 Annual 89,329 30,510 - 30,510 758 - 31,269 196 2019 HP Computer Lease #202019 N/A 2023 279 Monthly 24,205 18,347 - 5,316 842 13,031 6,159 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 192,785 - 95,438 3,856 97,347 99,294 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 3,958 - 2,018 151 1,940 2,169 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 6,297 - 3,375 201 2,923 3,576 201 2020 Dell Equipment Lease 4 (Water Works)2020 N/A 2024 279 Annual 33,000 25,457 - 5,720 1,824 19,737 7,543 202 2020 HP Computer Lease #222020 N/A 2024 279 Monthly 39,800 31,467 - 8,568 1,285 22,899 9,853 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 62,126 - - - 62,126 - 204 2020 AT&T Lease 102020 N/A 2023 279 Monthly 18,103 13,826 - 5,955 553 7,872 6,508 205 2020 Dell Computer Equipment Lease 5 (equip for Water Works) 2020 N/A 2024 279 Annual 11,455 8,836 - 1,985 633 6,851 2,618 206 2020 HP Computer Lease #232020 N/A 2024 279 Monthly 29,652 25,016 - 6,380 803 18,635 7,184 207 2020 Dell Computer Equipment Lease 6 (equip for various depts) 2020 N/A 2023 279 Annual 217,111 159,246 - 50,793 7,073 108,453 57,865 2021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/2030
2021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/20Civil City DebtCapital Leases continued208 2020 Canon Copier Lease 7 2020 N/A 2023 279 Monthly 3,575 3,006 - 1,170 90 1,836 1,260 209 2020 Vehicle/Equip Lease #12020 N/A 2025 Various Biannual 6,156,108 6,156,108 - 1,209,127 58,706 4,946,981 1,267,832 211 2020 Canon Copier Lease 82020 N/A 2023 279 Monthly 5,625 5,301 - 1,989 171 3,312 2,160 Total City Capital Lease Debt32,037,039 15,950,711 - 6,332,147 288,866 9,618,564 6,621,013 Bonds25 2012 Water Works Refunding Revenue Bonds2002 2012 2023 625 Biannual 5,975,000 835,000 - 410,000 16,700 425,000 426,700 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds2001 2010 2021 755 Biannual 9,250,000 330,000 - 330,000 6,600 - 336,600 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 324 Biannual 21,335,000 3,670,000 - 1,420,000 146,750 2,250,000 1,566,750 69 2009 Water Works Revenue Bonds, Series B2009 2019 2030 625 Biannual 2,814,257 2,814,257 - - 161,117 2,814,257 161,117 80 2020 Sewage Works Revenue Bonds Refunding 20102010 2020 2030 649 Biannual 4,830,000 4,680,000 - 390,000 187,200 4,290,000 577,200 93 2011 Sewage Works Revenue Bonds 2011 N/A 2031 649 Biannual 21,500,000 13,560,000 - 1,005,000 537,375 12,555,000 1,542,375 99 2012 Water Works Revenue Bonds2012 N/A 2033 625 Biannual 8,300,000 5,465,000 - 385,000 176,861 5,080,000 561,861 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 16,540,000 - 1,150,000 399,680 15,390,000 1,549,680 105 2013A Sewage Works Refunding Revenue Bonds2013 N/A 2024 649 Biannual 14,765,000 2,785,000 - 675,000 54,029 2,110,000 729,029 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 287 Biannual 5,580,000 4,220,000 - 250,000 149,355 3,970,000 399,355 133 2014 St. Joseph County PSAP Revenue Bonds2014 N/A 2034 408 Monthly 2,657,697 1,878,241 - 139,344 59,927 1,738,897 199,271 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 408 Biannual 5,605,000 4,535,000 - 225,000 149,381 4,310,000 374,381 145 2015 Sewage Works Refunding Bonds2015 N/A 2025 649 Biannual 27,440,000 14,495,000 - 2,775,000 289,900 11,720,000 3,064,900 156 2016 Waterworks Refunding Bonds2016 N/A 2027 625 Biannual 3,300,000 1,775,000 - 275,000 53,250 1,500,000 328,250 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 436 Biannual 25,000,000 24,780,000 - 475,000 1,235,875 24,305,000 1,710,875 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 12,170,000 - 825,000 364,190 11,345,000 1,189,190 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,605,000 - 205,000 140,306 4,400,000 345,306 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,175,000 - 175,000 149,100 3,000,000 324,100 Total City Bond Debt205,911,953 122,312,498 - 11,109,344 4,277,597 111,203,154 15,386,941 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 380,253 - 24,000 - 356,253 24,000 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 938,982 - 102,623 18,269 836,359 120,892 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 1,040,537 - 324,414 48,022 716,123 372,436 212 2020 Interfund Loan from Fund 641 to Fund 6102020 N/A 2021 610 One-time 250,000 250,000 - 250,000 - - 250,000 Total City Interfund Loan Debt8,450,579 2,609,773 - 701,037 66,291 1,908,735 767,328 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 244,589 - 23,877 8,243 220,712 32,120 70 2009 Sewage Works Improvements - State Revolving Fund 2009 N/A 2028 649 Biannual 3,297,000 1,571,844 - 181,519 44,168 1,390,325 225,687 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,370,300 - 291,274 115,437 3,079,026 406,711 Total City Loan Payable Debt7,892,297 5,186,733 - 496,670 167,848 4,690,063 664,518 Total Civil City Debt254,291,869 146,059,714 - 18,639,198 4,800,601 127,420,517 23,439,799 31
2021Additions2021 Principal2021InterestCity of South BendFiscal Year 2021Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/212021 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/20Redevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 875,207 - 158,193 41,807 717,014 200,000 Total Redevelopment Capital Lease Debt2,510,278 875,207 - 158,193 41,807 717,014 200,000 Loans Payable3 2001 Indiana Develop. Finance Authority (Bosch) - Nonforgivable 2001 N/A 2021 210 Qtrly 1,040,000 35,604 - 35,604 401 - 36,005 Total Redevelopment Loan Payable Debt1,040,000 35,604 - 35,604 401 - 36,005 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 6,855,000 - 1,590,000 328,640 5,265,000 1,918,640 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 3,905,000 - 905,000 187,266 3,000,000 1,092,266 12 2014 Redev District Special Taxing District Refunding Bonds 2002 2014 2022 324 Biannual 6,620,000 470,000 - 470,000 14,100 - 484,100 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 24,530,000 - 1,515,000 947,956 23,015,000 2,462,956 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 1,920,000 - 335,000 55,713 1,585,000 390,713 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 21,630,000 - 1,030,000 680,819 20,600,000 1,710,819 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 10,255,000 - 685,000 302,550 9,570,000 987,550 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,715,000 - 650,000 377,750 7,065,000 1,027,750 2102020 TIF Library Bonds2020 N/A 2037 324 Biannual 4,225,000 4,225,000 - 75,000 83,352 4,150,000 158,352 Total Redevelopment Revenue Bond Debt130,695,000 81,505,000 - 7,255,000 2,978,146 74,250,000 10,233,146 Total Redevelopment Commission Debt134,245,278 82,415,811 - 7,448,797 3,020,354 74,967,014 10,469,151 Total Debt388,537,147 228,475,526 - 26,087,995 7,820,955 202,387,531 33,908,950 32
City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 8 7 - - - - - - - - - - - Community Initiatives4 4 - - - - - - - - - - - City Clerk5 5 - - - - - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 - - - - - - - - - - - Controller's Office22 21 - - - - - - - - - - - Morris Performing Arts Center 10 8 - - - - - - - - - - - Human Resources7 6 - - - - - - - - - - - Diversity & Inclusion3 3 - - - - - - - - - - - Legal Department12 12 - - - - - - - - - - - Engineering24 24 - - - - - - - - - - - Office of Sustainability1 - - - - - - - - - - - - AmeriCorps Grant Program2 1 - - - - - - - - - - - Police Department227 223 - - - - - - - - - - - Police Crime Lab7 6 - - - - - - - - - - - Fire Department216 212 - - - - - - - - - - - EMS4 4 - - - - - - - - - - - Human Rights4 3 - - - - - - - - - - - 566 548 - - - - - - - - - - - 201 - Parks & RecreationAdministration6 5 - - - - - - - - - - - Maintenance46 48 - - - - - - - - - - - Golf Courses8 8 - - - - - - - - - - - Recreation17 18 - - - - - - - - - - - Marketing & Events9 9 - - - - - - - - - - - 86 88 - - - - - - - - - - - 202/266 - Motor Vehicle HighwayStreets/Traffic & Lighting51 52 - - - - - - - - - - - Curb & Sidewalk8 7 - - - - - - - - - - - 59 59 - - - - - - - - - - - 211 - Dept of Community Investment AdminDCI30 29 - - - - - - - - - - - 221 - Landlord Registration FundRental Unit Inspection4 3 - - - - - - - - - - - January 31, 202133
City of South BendStaffing HeadcountJanuary 31, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec222 - Central ServicesEquipment Services 31 26 - - - - - - - - - - - Building Maintenance3 2 - - - - - - - - - - - Radio Shop3 3 - - - - - - - - - - - Facilities Management1 1 - - - - - - - - - - - 38 32 - - - - - - - - - - - 230 - Code Enforcement FundNeighborhood Code Enforce.17 18 - - - - - - - - - - - Animal Resource Center9 9 - - - - - - - - - - - NEAT Crew4 4 - - - - - - - - - - - 30 31 - - - - - - - - - - - 249 - Public Safety LOITPolice Department49 41 - - - - - - - - - - - Fire Department49 41 - - - - - - - - - - - 98 82 - - - - - - - - - - - 258 - Human Rights Federal GrantsEEOC1 1 - - - - - - - - - - - HUD1 1 - - - - - - - - - - - 2 2 - - - - - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center7 7 - - - - - - - - - - - Innovation & Technology23 22 - - - - - - - - - - - 30 29 - - - - - - - - - - - 600 - Consolidated Building FundBuilding Department15 14 - - - - - - - - - - - 610 - Solid WasteSolid Waste24 24 - - - - - - - - - - - 620 - Water WorksWater Works67 61 - - - - - - - - - - - 640 - Sewer InsuranceSewer Repair2 2 - - - - - - - - - - - 641 - Sewage Works Sewers35 35 - - - - - - - - - - - Concrete Crew4 4 - - - - - - - - - - - Wastewater44 42 - - - - - - - - - - - Organic Resources6 6 - - - - - - - - - - - 89 87 - - - - - - - - - - - 34
City of South BendStaffing HeadcountJanuary 31, 2021Full-Time Staffing Summary by FundBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec670 - Century CenterCentury Center7 5 - - - - - - - - - - - Total Full-Time Employees by Fund1,147 1,096 - - - - - - - - - - - Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecGeneral GovernmentMayor's Office 8 7 - - - - - - - - - - - Community Initiatives4 4 - - - - - - - - - - - City Clerk5 5 - - - - - - - - - - - Community Police Review Board 1 - - - - - - - - - - - - Common Council9 9 - - - - - - - - - - - Controller's Office22 21 - - - - - - - - - - - Human Resources7 6 - - - - - - - - - - - Diversity & Inclusion3 3 - - - - - - - - - - - Human Rights6 5 - - - - - - - - - - - Legal Department12 12 - - - - - - - - - - - Central Services38 32 - - - - - - - - - - - 115 104 - - - - - - - - - - - Dept. of Community InvestmentCommunity Investment30 29 - - - - - - - - - - - Code Enforcement34 34 - - - - - - - - - - - Building Department15 14 - - - - - - - - - - - 79 77 - - - - - - - - - - - Public WorksEngineering24 24 - - - - - - - - - - - Office of Sustainability1 - - - - - - - - - - - - AmeriCorps Grant Program2 1 - - - - - - - - - - - Streets & Sewers100 100 - - - - - - - - - - - Solid Waste24 24 - - - - - - - - - - - Wastewater44 42 - - - - - - - - - - - Organic Resources6 6 - - - - - - - - - - - Water Works67 61 - - - - - - - - - - - 268 258 - - - - - - - - - - - Department of Innovation & Technology30 29 - - - - - - - - - - - 35
City of South BendStaffing HeadcountJanuary 31, 2021Full-Time Staffing Summary by ActivityBudget Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecPublic SafetyPolice - Sworn Officers 232 226 - - - - - - - - - - - Police - Civilians43 40 - - - - - - - - - - - Police - Police Recruit8 4 - - - - - - - - - - - Fire/EMS - Sworn Firefighters 256 250 - - - - - - - - - - - Fire/EMS - Civilians7 7 - - - - - - - - - - - Fire/EMS - Fire Recruits6 - - - - - - - - - - - - 552 527 - - - - - - - - - - - Venues, Parks & ArtsParks & Recreation86 88 - - - - - - - - - - - Morris Performing Arts Center 10 8 - - - - - - - - - - - Century Center7 5 - - - - - - - - - - - 103 101 - - - - - - - - - - - Total Full-Time Employees by Activity1,147 1,096 - - - - - - - - - - - Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMorris Performing Arts Center 5 - - - - - - - - - - - Legal Department1 - - - - - - - - - - - Engineering1 - - - - - - - - - - - Police Department17 - - - - - - - - - - - Police Crime Lab1 - - - - - - - - - - - Fire Department1 - - - - - - - - - - - 26 - - - - - - - - - - - 201 - Parks & RecreationMaintenance17 - - - - - - - - - - - Golf Courses40 - - - - - - - - - - - Recreation23 - - - - - - - - - - - 80 - - - - - - - - - - - 202 - Motor Vehicle HighwayStreets/Traffic & Lighting2 - - - - - - - - - - - 211 - Dept of Community Investment AdminDCI1 - - - - - - - - - - - 222 - Central ServicesEquipment Services1 - - - - - - - - - - - 36
City of South BendStaffing HeadcountJanuary 31, 2021Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec230 - Code Enforcement FundNeighborhood Code Enforce. 1 - - - - - - - - - - - Animal Resource Center1 - - - - - - - - - - - 2 - - - - - - - - - - - 279 - IT / Innovation / 311 Call Center311 Call Center1 - - - - - - - - - - - 620 - Water WorksWater Works2 - - - - - - - - - - - 641 - Sewage Works Sewers5 - - - - - - - - - - - 670 - Century CenterCentury Center3 - - - - - - - - - - - Total Part-Time Employees by Fund123 - - - - - - - - - - - Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 2 - - - - - - - - - - - City Clerk2 - - - - - - - - - - - Common Council6 - - - - - - - - - - - Human Resources1 - - - - - - - - - - - Engineering1 - - - - - - - - - - - AmeriCorps Grant Program10 - - - - - - - - - - - 22 - - - - - - - - - - - 201 - Parks & RecreationMaintenance9 - - - - - - - - - - - Golf Courses9 - - - - - - - - - - - Recreation59 - - - - - - - - - - - 77 - - - - - - - - - - - 230 - Code Enforcement FundAnimal Resource Center2 - - - - - - - - - - - NEAT Crew1 - - - - - - - - - - - 3 - - - - - - - - - - - 620 - Water WorksWater Works1 - - - - - - - - - - - 641 - Sewage Works Sewers3 - - - - - - - - - - - 37
City of South BendStaffing HeadcountJanuary 31, 2021Total Paid Temporary, Seasonal, and Intern Staff106 - - - - - - - - - - - Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,147 1,096 - - - - - - - - - - - Part Time Staff123 - - - - - - - - - - - Temporary / Seasonal106 - - - - - - - - - - - City Total1,147 1,325 - - - - - - - - - - - 38
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name General Fund Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 42,705,987 40,660,123 39,300,913 39,300,913 - - 39,300,913 0%
Intergov./ Shared Revenues 4,750,922 4,837,992 3,943,752 3,943,752 65,691 65,691 3,878,061 2%
Intergov./ Grants 419,724 191,097 177,238 177,238 23,785 23,785 153,453 13%
Licenses & Permits 283,282 281,230 265,025 265,025 16,373 16,373 248,653 6%
Charges for Services 1,626,516 4,468,596 4,713,599 4,813,999 235,494 235,494 4,578,505 5%
Fines, Forfeitures, and Fees 24,068 5,298 8,525 8,525 111 111 8,414 1%
Interest Earnings 907,722 309,268 548,936 548,936 48,188 48,188 500,748 9%
Donations 1,534,957 1,357,432 1,452,800 1,452,800 - - 1,452,800 0%
Other Income 1,602,843 1,706,245 1,459,420 1,359,020 2,674 2,674 1,356,346 0%
Interfund Allocation Reimb 7,460,048 8,563,135 9,896,054 9,896,054 824,651 824,651 9,071,403 8%
Interfund Transfers In 135,000 6,283,500 2,827,215 2,827,215 783,742 783,742 2,043,473 28%
PILOT 6,340,990 6,221,791 6,154,321 6,154,321 512,861 512,861 5,641,460 8%
Total Revenue 67,792,059 74,885,707 70,747,798 70,747,798 2,513,570 2,513,570 68,234,229 4%
Expenditures by Subdivisions
Mayor 864,336 1,037,853 1,005,985 1,006,485 73,215 508 73,723 932,762 7%
Community Initiatives - 300,312 940,881 1,290,881 14,825 - 14,825 1,276,056 1%
City Clerk 498,306 512,958 665,083 668,839 52,635 4,016 56,651 612,188 8%
Common Council 536,158 483,761 693,909 737,921 27,616 43,767 71,383 666,538 10%
General City 43,000 44,841 43,000 43,000 - - - 43,000 0%
Finance 2,469,719 2,217,244 2,277,123 2,309,428 162,116 38,047 200,162 2,109,266 9%
Human Resources - 597,913 734,444 734,444 55,358 36 55,395 679,049 8%
Diversity & Inclusion - 254,986 568,390 700,014 31,137 77,874 109,011 591,003 16%
Human Rights General 257,243 267,591 438,592 438,995 19,745 29,412 49,157 389,838 11%
Legal Dept 1,177,385 1,299,029 1,557,916 1,559,166 118,717 14,216 132,933 1,426,234 9%
Police General 30,011,366 27,639,992 30,551,690 30,712,105 2,463,331 134,375 2,597,706 28,114,399 8%
Crime Lab - 552,838 797,312 798,425 54,445 1,422 55,867 742,558 7%
Fire General 21,716,141 26,056,166 26,468,401 26,552,821 2,114,952 164,957 2,279,909 24,272,912 9%
Training Center - 30,175 148,000 148,000 2,553 - 2,553 145,447 2%
EMS - 592,302 810,101 816,358 64,246 20,525 84,771 731,587 10%
Morris PAC 1,091,053 1,003,966 1,360,920 1,388,573 76,560 30,366 106,926 1,281,648 8%
Palais Royale 358,410 221,414 218,047 225,756 17,172 16,276 33,448 192,308 15%
Engineering 2,724,221 2,879,656 3,303,257 3,516,584 262,290 192,326 454,616 3,061,968 13%
Sustainability 171,719 234,165 199,146 226,136 1,677 88 1,765 224,371 1%
AmeriCorps 357,600 307,799 417,483 431,824 22,699 12,521 35,220 396,604 8%
Streets (Transfer to MVH)- - - - - - - - -
Total Expenditures 62,276,656 66,534,960 73,199,680 74,305,755 5,635,288 780,732 6,416,020 67,889,736 9%
Expenditures by Type
Personnel
Salaries & Wages 36,055,875 38,858,879 40,770,894 40,770,894 3,110,267 - 3,110,267 37,660,627 8%
Fringe Benefits 11,145,074 13,303,099 13,912,565 13,913,125 1,140,912 1,820 1,142,732 12,770,393 8%
Other Personnel Costs - - - - - - - - -
Total Personnel 47,200,949 52,161,978 54,683,459 54,684,019 4,251,179 1,820 4,252,999 50,431,020 8%
Supplies 1,609,558 1,720,163 2,292,821 2,400,993 151,281 154,116 305,397 2,095,597 13%
Services & Charges
Professional Services 1,380,819 1,755,294 2,045,289 2,513,521 94,636 401,665 496,301 2,017,220 20%
Printing & Advertising 134,261 83,792 220,773 239,380 4,368 19,708 24,076 215,305 10%
Utilities 689,427 663,087 778,508 778,508 52,722 - 52,722 725,786 7%
Education & Training 91,606 152,685 241,484 296,505 2,669 785 3,454 293,051 1%
Travel 87,683 17,787 92,168 92,462 273 294 567 91,895 1%
Repairs & Maintenance 2,110,509 2,191,066 2,460,404 2,533,655 159,378 114,285 273,663 2,259,991 11%
Interfund Allocations 7,614,119 6,910,980 9,320,120 9,320,120 776,662 - 776,662 8,543,458 8%
Debt Service Principal 151,720 149,934 149,565 149,565 72,623 - 72,623 76,942 49%
Debt Service Interest & Fees 6,245 3,937 2,240 2,240 1,110 - 1,110 1,130 50%
Grants & Subsidies 46,026 48,635 325,000 675,000 323 3,300 3,623 671,377 1%
Other Services & Charges 394,145 500,043 587,849 619,787 68,066 84,758 152,824 466,963 25%
Interfund Transfers Out 634,475 175,579 - - - - - - -
Total Services & Charges 13,341,034 12,652,819 16,223,400 17,220,743 1,232,828 624,795 1,857,624 15,363,118 11%
Capital 125,115 - - - - - - - -
Total Expenditures 62,276,656 66,534,960 73,199,680 74,305,755 5,635,288 780,732 6,416,020 67,889,735 9%
Net Surplus / (Deficit) 5,515,403 8,350,746 (2,451,882) (3,557,957) (3,121,718) (3,902,449)
Beginning Cash Balance 38,854,906 44,871,229 53,544,921
Cash Adjustments 500,919 322,946 -
Ending Cash Balance 44,871,229 53,544,921 49,986,964 50,117,103
Cash Reserves Target 21,796,830 23,287,236 26,007,014
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service
obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commerical vehicle excise tax, business licensing revenue, EMS billing
revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility.
Cash Reserves Target
35% of Annual expenditures
39
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Department Name Mayor's Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 537,624 568,439 584,707 584,707 43,024 - 43,024 541,683 7%
Fringe Benefits 181,423 199,062 208,360 208,360 17,033 - 17,033 191,327 8%
Total Personnel 719,047 767,501 793,067 793,067 60,057 - 60,057 733,010 8%
Supplies 750 6,028 850 850 - 8 8 842 1%
Services & Charges
Professional Services - 143,724 7,000 7,000 - - - 7,000 0%
Printing & Advertising 18,742 25,634 40,500 41,000 - 500 500 40,500 1%
Education & Training 105 - 1,000 1,000 - - - 1,000 0%
Travel 5,059 - 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 250 800 150 150 - - - 150 0%
Interfund Allocations 120,197 93,425 157,918 157,918 13,158 - 13,158 144,760 8%
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Other Services & Charges 186 740 500 500 - - - 500 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 144,539 264,323 212,068 212,568 13,158 500 13,658 198,910 6%
Capital - - - - - - - - -
Total Expenditures 864,336 1,037,853 1,005,985 1,006,485 73,215 508 73,723 932,762 7%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer
of the city.
This department is funded by property tax revenue collected in the General Fund.
The Professional Services budget was much higher in 2020 than 2021 due to a one-time services contract ($180k) with a law enforcement consulting firm. 21CP Solutions was brought
in to evaluate the South Bend Police Department and provide suggestions for policy improvements.
40
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Community Initiatives Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 119,402 223,064 223,064 10,670 - 10,670 212,394 5%
Fringe Benefits - 46,102 89,817 89,817 4,155 - 4,155 85,662 5%
Total Personnel - 165,504 312,881 312,881 14,825 - 14,825 298,056 5%
Supplies - - - - - - - - -
Services & Charges
Professional Services - 134,808 403,000 403,000 - - - 403,000 0%
Printing & Advertising - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - - - - - - - - -
Grant & Subsidies - - 225,000 575,000 - - - 575,000 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 134,808 628,000 978,000 - - - 978,000 0%
Capital - - - - - - - - -
Total Expenditures - 300,312 940,881 1,290,881 14,825 - 14,825 1,276,056 1%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This is a new division, under the Mayor's Office, to centralize the Administration's efforts to respond to the most pressing issues facing the community. In 2021, this division will focus
on administering grants for violence-reduction activities as well as other areas of public safety and wellness.
This division is funded by property tax revenue collected in the General Fund.
In 2020, two new positions were added: GVI Program Manager and Director of Community Initiatives. In 2021, two full-time positions will be transferred from the VPA Recreation
Division (Parks & Recreation Fund #201) to this division and the positions will be retitled Violence Prevention Coordinator II.
This division has $225,000 in grants for violence reduction initiatives in the community, and $380,000 set aside for the S.A.V.E. Program through Goodwill.
41
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Department Name City Clerk Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 258,911 270,954 310,119 310,119 22,394 - 22,394 287,725 7%
Fringe Benefits 85,361 103,502 121,838 121,838 9,581 - 9,581 112,257 8%
Total Personnel 344,272 374,456 431,957 431,957 31,975 - 31,975 399,982 7%
Supplies 11,385 6,389 4,700 4,700 1,027 522 1,549 3,151 33%
Services & Charges
Professional Services 20,177 25,275 27,500 27,893 3,706 393 4,098 23,794 15%
Printing & Advertising 33,443 18,528 27,500 30,864 1,743 3,102 4,845 26,019 16%
Education & Training 2,880 1,393 3,000 3,000 - - - 3,000 0%
Travel 481 342 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 6,491 32,656 5,000 5,000 - - - 5,000 0%
Interfund Allocations 76,327 48,956 155,926 155,926 12,992 - 12,992 142,934 8%
Other Services & Charges 2,849 4,963 4,500 4,500 1,192 - 1,192 3,308 26%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 142,649 132,113 228,426 232,182 19,633 3,495 23,127 209,055 10%
Capital - - - - - - - - -
Total Expenditures 498,306 512,958 665,083 668,839 52,635 4,016 56,651 612,188 8%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common
ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
This department is funded by property tax revenue collected in the General Fund.
From 2020 to 2021, the salary caps for the following positions will increase: Executive Assistant to the City Clerk - increase 15% | Chief Deputy Clerk - increase 14% | Ordinance
Violations Bureau Clerk - increase 4.5%. City-wide, all salary caps will increase by 0.8% from 2020 to 2021. Printing and advertising includes $19,500 for required legal notices in the
newspaper to adverstise public meetings.
42
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Department Name Common Council Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 195,562 187,249 226,304 226,304 14,370 - 14,370 211,934 6%
Fringe Benefits 100,195 84,521 143,997 143,997 7,473 - 7,473 136,524 5%
Total Personnel 295,757 271,770 370,301 370,301 21,843 - 21,843 348,458 6%
Supplies 2,784 2,716 5,000 5,000 376 - 376 4,624 8%
Services & Charges
Professional Services 162,889 117,174 217,308 260,389 - 43,081 43,081 217,308 17%
Printing & Advertising 12,558 7,973 9,097 9,097 - 450 450 8,647 5%
Education & Training 496 2,069 12,000 12,000 - - - 12,000 0%
Travel 1,378 1,479 10,000 10,000 - - - 10,000 0%
Repairs & Maintenance - 34,153 1,255 2,186 721 236 957 1,229 44%
Interfund Allocations 56,532 42,336 54,938 54,938 4,580 - 4,580 50,358 8%
Other Services & Charges 3,764 4,091 14,010 14,010 96 - 96 13,914 1%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 237,616 209,275 318,608 362,620 5,397 43,767 49,164 313,456 14%
Capital - - - - - - - - -
Total Expenditures 536,158 483,761 693,909 737,921 27,616 43,767 71,383 666,538 10%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always
our highest priority.
This department is funded by property tax revenue collected in the General Fund.
The budget accounts for the wages and benefits for the nine (9) Council Members along with some costs associated with public meetings. In 2021, the annual salary will be $20,256.
There is a small budget of $44,000 for interns. Professional services include $200k for legal services for the Council. $5,000 is budgeted for upgrades for the informal meeting room.
43
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Controller's Office Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,619,488 1,353,939 1,445,027 1,445,027 99,788 - 99,788 1,345,239 7%
Fringe Benefits 502,640 480,160 540,798 540,798 37,159 - 37,159 503,639 7%
Other Personnel Costs - - - - - - - - -
Total Personnel 2,122,128 1,834,099 1,985,825 1,985,825 136,947 - 136,947 1,848,878 7%
Supplies 14,283 14,013 16,420 16,825 2,711 147 2,857 13,968 17%
Services & Charges
Professional Services 51,168 43,980 55,000 86,900 4,000 37,900 41,900 45,000 48%
Printing & Advertising 327 1,203 2,000 2,000 855 - 855 1,145 43%
Education & Training 7,175 1,994 5,760 5,760 - - - 5,760 0%
Travel 12,343 2,045 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 784 2,254 1,100 1,100 103 - 103 997 9%
Interfund Allocations 228,287 303,227 193,433 193,433 16,113 - 16,113 177,320 8%
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Grants & Subsidies - - - - - - - - -
Other Services & Charges 33,225 14,429 11,585 11,585 1,387 - 1,387 10,198 12%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 333,308 369,132 274,878 306,778 22,458 37,900 60,358 246,420 20%
Capital - - - - - - - - -
Total Expenditures 2,469,719 2,217,244 2,277,123 2,309,428 162,116 38,047 200,162 2,109,266 9%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk
management. This budget accounts for the expenditures of the Controller's Office.
This department is funded by property tax revenue collected in the General Fund.
87% of the Controller's Office budget is for the wages and benefits of its 22 full-time staff members which include payroll, purchasing, and accounting staff. Professional services
budgeted include bond continuing disclosure, arbitrage compliance, actuarial evaluation for GASB 74 (done every other year), and ACFR preparation. Education and training budgeted
includes funding for travel to conferences and membership dues for professional organizations. Printing and advertising is for the cost of printing the budget book, annual
comprehensive financial report (ACFR), and legal notices in the newspaper.
In 2020, Human Resources (6 positions) and the Office of Diversity & Inclusion (2 positions) were separated into their own divisions budgeted in the General Fund (#101).
Personnel, supplies, and services associated with those divisions will be budgeted in those divisions going forward.
44
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Human Resources Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 374,910 446,303 446,303 32,789 - 32,789 413,514 7%
Fringe Benefits - 139,389 170,653 170,653 14,444 - 14,444 156,209 8%
Total Personnel - 514,299 616,956 616,956 47,233 - 47,233 569,723 8%
Supplies - 642 750 750 - 36 36 714 5%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - 999 7,060 7,060 - - - 7,060 0%
Education & Training - 795 3,200 3,200 - - - 3,200 0%
Travel - - 3,000 3,000 - - - 3,000 0%
Repairs & Maintenance - 100 - - - - - - -
Interfund Allocations - 79,317 97,478 97,478 8,125 - 8,125 89,353 8%
Other Services & Charges - 1,760 6,000 6,000 - - - 6,000 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 82,972 116,738 116,738 8,125 - 8,125 108,613 7%
Capital - - - - - - - - -
Total Expenditures - 597,913 734,444 734,444 55,358 36 55,395 679,050 8%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Human Resources is a division of the Department of Administration & Finance. It oversees the interviewing and hiring of City employees, manages employee benefits and training,
and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive
workplace culture, such as expanding the utilization of volunteer time-off and increasing training opportunities for employees.
This division is funded by property tax revenue collected in the General Fund.
In 2020, Human Resources was separated into its own division budget. Personnel (6 positions), supplies, and services associated with Human Resources were transferred out of the
Controller's budget and budgeted in this division going forward.
45
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Diversity & Inclusion Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 165,515 226,777 226,777 15,059 - 15,059 211,718 7%
Fringe Benefits - 50,278 75,209 75,209 5,108 - 5,108 70,101 7%
Total Personnel - 215,793 301,986 301,986 20,167 - 20,167 281,819 7%
Supplies - 74 1,500 1,500 - - - 1,500 0%
Services & Charges
Professional Services - 14,260 80,000 156,624 5,400 77,874 83,274 73,350 53%
Printing & Advertising - 2,025 3,000 3,000 190 - 190 2,810 6%
Education & Training - 1,000 100,000 155,000 - - - 155,000 0%
Travel - - 10,000 10,000 - - - 10,000 0%
Repairs & Maintenance - 50 - - - - - - -
Interfund Allocations - 18,942 63,404 63,404 5,280 - 5,280 58,124 8%
Grants & Subsidies - - - - - - - - -
Other Services & Charges - 2,843 8,500 8,500 100 - 100 8,400 1%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 39,119 264,904 396,528 10,970 77,874 88,844 307,684 22%
Capital - - - - - - - - -
Total Expenditures - 254,986 568,390 700,014 31,137 77,874 109,011 591,003 16%
Revenue
Charges for Services - - 35,000 35,000 - - 35,000 0%
Other Income - 400 - - - - - -
Donations - 50,000 - - - - - -
Total Revenue - 50,400 35,000 35,000 - - 35,000 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development
for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive.
In 2020, the Office of Diversity & Inclusion was separated into its own division budget. Personnel (3 positions), supplies, and services associated with Diversity & Inclusion were
transferred out of the Controller's budget and budgeted in this division going forward.
The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance
on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities.
Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS
2020: Living Cities Inclusive Procurement grant $50,000
2021: Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-$175)
46
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Human Rights Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 116,754 134,381 238,622 238,622 8,819 - 8,819 229,803 4%
Fringe Benefits 30,779 49,745 90,378 90,378 3,246 - 3,246 87,132 4%
Total Personnel 147,533 184,125 329,000 329,000 12,065 - 12,065 316,935 4%
Supplies 1,022 765 1,000 1,000 - 342 342 658 34%
Services & Charges
Professional Services 2,902 819 1,070 1,070 - - - 1,070 0%
Printing & Advertising - 347 1,571 1,571 - - - 1,571 0%
Education & Training 2,320 600 2,500 2,500 - - - 2,500 0%
Travel - - - - - - - - -
Repairs & Maintenance 9,275 9,716 9,200 9,393 227 8,693 8,920 473 95%
Interfund Allocations 49,491 27,145 46,175 46,175 3,847 - 3,847 42,328 8%
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Grants & Subsidies - - - - - - - - -
Other Services & Charges 44,701 44,073 48,076 48,286 3,606 20,377 23,983 24,303 50%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 108,689 82,700 108,592 108,995 7,680 29,070 36,750 72,245 34%
Capital - - - - - - - - -
Total Expenditures 257,243 267,591 438,592 438,995 19,745 29,412 49,157 389,838 11%
Revenue
Other Income 39,613 30,069 30,000 30,000 - - 30,000 0%
Total Revenue 39,613 30,069 30,000 30,000 - - 30,000 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual
orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing,
public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The
Human Rights Commission provides keys to unlock the doors of discrimination.
In 2017, the South Bend Human Rights Commission entered into an interlocal agreement with St. Joseph County. In 2019, the South Bend Human Rights Commission handled 4,279
inquiries, both city and county. The continued partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. The agreement calls
for the County to reimburse HRC in the amount of $30,000 per year to support the costs associated with the increased caseload.
In 2021, the Director of Human Rights position was added back. The Director of Human Rights will serve on the senior leadership team of the Office of Diversity and Inclusion and
provide strategic leadership for the administration, operation, and functions of the Human Rights Commission in accordance with the City of South Bend Human Rights Ordinance
and St. Joseph County Human Rights Ordinance. The director shall manage staff in the identification, investigation, mediation, and adjudication of human rights discrimination claims
in housing, employment, public accommodations, and education.
This division is funded by property tax revenue collected in the General Fund. Starting in 2019, as part of the interlocal agreement, St Joseph County will pay $30,000 a year to support
the HRC. Federal grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission (EEOC) are received in the Human
Rights Federal Grant Fund (#258).
47
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Department Name Legal Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 798,210 907,628 996,152 996,152 75,605 - 75,605 920,547 8%
Fringe Benefits 251,604 298,375 345,475 345,475 27,308 - 27,308 318,167 8%
Total Personnel 1,049,814 1,206,003 1,341,627 1,341,627 102,913 - 102,913 1,238,714 8%
Supplies 1,771 3,568 3,550 3,550 26 - 26 3,524 1%
Services & Charges
Professional Services 475 1,440 2,550 2,550 - - - 2,550 0%
Printing & Advertising - 106 500 500 - - - 500 0%
Education & Training 10,998 8,063 11,000 11,021 - 21 21 11,000 0%
Travel 2,804 - 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance - 100 - - - - - - -
Interfund Allocations 96,719 62,820 174,889 174,889 14,575 - 14,575 160,314 8%
Other Services & Charges 14,804 16,929 18,800 20,029 1,203 14,195 15,398 4,631 77%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 125,800 89,458 212,739 213,989 15,778 14,216 29,994 183,995 14%
Capital - - - - - - - - -
Total Expenditures 1,177,385 1,299,029 1,557,916 1,559,166 118,717 14,216 132,933 1,426,233 9%
Revenue
Charges for Services 66,475 135,710 91,799 91,799 - - 91,799 0%
Other Income 394 - - - - - - -
Interfund Allocation Reimb 54,689 56,529 - - - - - -
Total Revenue 121,558 192,239 91,799 91,799 - - 91,799 0%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff,
efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
This department is funded by property tax revenue collected in the General Fund. This department also collects revenue for legal services provided to the South Bend Redevelopment
Commission. The Interfund Allocation Reimbursement is a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant
City Attorney. In 2021, the allocation was discontinued as the position was already covered by the administrative cost allocation.
86% of the Legal Department's budget is for the wages and benefits of its tweleve (12) full-time staff members and seasonal interns. From 2020 to 2021, the personnel budget
increased as one (1) full-time Paralegal position was transferred from the Liability Insurance Fund (#226) to the Legal Department's budget in the General Fund (#101). This position
is under the Legal Department but was historically budgeted in Fund #226 because the position focuses on liability and workers' comp related matters.
Interfund allocations have increased as a result of a Worker's Compensation claim allocated to Legal between 2017-2019. All other items in the "Services and Charges" category have
been decreased.
48
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Engineering Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,630,795 1,680,220 1,816,881 1,816,881 140,201 - 140,201 1,676,680 8%
Fringe Benefits 515,864 588,063 645,176 645,176 48,725 1,260 49,985 595,191 8%
Total Personnel 2,146,659 2,268,284 2,462,057 2,462,057 188,926 1,260 190,186 2,271,871 8%
Supplies 12,665 5,144 22,700 22,700 57 295 352 22,348 2%
Services & Charges
Professional Services 139,573 151,673 150,000 361,831 22,556 189,275 211,831 150,000 59%
Printing & Advertising 3,520 1,872 8,535 9,567 - 1,032 1,032 8,535 11%
Education & Training 7,953 1,500 21,000 21,000 - - - 21,000 0%
Travel 9,682 3,762 15,250 15,273 273 23 296 14,977 2%
Repairs & Maintenance 4,840 5,718 26,500 26,500 891 - 891 25,609 3%
Interfund Allocations 365,366 418,440 567,032 567,032 47,249 - 47,249 519,783 8%
Debt Service Principal 14,637 10,755 8,259 8,259 2,238 - 2,238 6,021 27%
Debt Service Interest & Fees 407 194 624 624 34 - 34 590 5%
Other Services & Charges 18,918 12,314 21,300 21,741 66 441 507 21,234 2%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 564,896 606,228 818,500 1,031,827 73,307 190,771 264,078 767,749 26%
Capital - - - - - - - - -
Total Expenditures 2,724,221 2,879,656 3,303,257 3,516,584 262,290 192,326 454,616 3,061,968 13%
Revenue
Licenses & Permits 160,730 161,952 127,000 127,000 3,150 3,150 123,850 2%
Charges for Services 136,717 415,210 192,000 192,000 - - 192,000 0%
Other Income 10,321 21,032 5,000 5,000 - - 5,000 0%
Interfund Allocation Reimb 1,400,059 1,436,881 1,449,233 1,449,233 120,763 120,763 1,328,470 8%
Total Revenue 1,707,827 2,035,075 1,773,233 1,773,233 123,913 123,913 1,649,320 7%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the
contracts, and inspecting construction. Engineering is a division of the Department of Public Works.
This division is funded by property tax revenue collected in the General Fund, permits issued, and charges for engineering services. Engineering has an Engineering Service Agreement
(ESA) agreement with the Department of Community Investment (DCI).
Prior to 2019, some Engineering staff were paid directly out of other departments' budgets. In 2019, all Engineering staff were consolidated into one budget. The cost of those
engineers (wages & benefits) is allocated back to the departments they serve. This is recognized as interfund allocation reimbursement revenue.
The Engineering division's budget is primarily personnel costs. Personnel changes in 2021 include the addition of one (1) full-time Engineer II and the elimination of the budget for
permanent part-time engineers. Supplies include office supplies and supplies for engineers to perform field work. Professional Services include consulting and design services for
various Public Works projects.
49
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Office of Sustainability Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 81,071 85,683 85,548 85,548 - - - 85,548 0%
Fringe Benefits 26,572 27,950 28,965 28,965 - - - 28,965 0%
Total Personnel 107,643 113,634 114,513 114,513 - - - 114,513 0%
Supplies 3,934 23,361 1,250 1,338 - 88 88 1,250 7%
Services & Charges
Professional Services 37,201 74,584 53,000 79,902 - - - 79,902 0%
Printing & Advertising - - 675 675 - - - 675 0%
Education & Training 18 86 1,400 1,400 - - - 1,400 0%
Travel 201 - 2,162 2,162 - - - 2,162 0%
Repairs & Maintenance - - - - - - - - -
Interfund Allocations 19,234 9,740 20,146 20,146 1,677 - 1,677 18,469 8%
Grants & Subsidies - - - - - - - - -
Other Services & Charges 3,487 12,760 6,000 6,000 - - - 6,000 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 60,142 97,171 83,383 110,285 1,677 - 1,677 108,608 2%
Capital - - - - - - - - -
Total Expenditures 171,719 234,165 199,146 226,136 1,677 88 1,765 224,371 1%
Revenue
Other Income - 9,299 - - - - - -
Total Revenue - 9,299 - - - - - -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of
Sustainability is a division of the Department of Public Works.
Goals:
- Create a culture of sustainability as “business as usual” across all municipal operations
- Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents
- Prepare for impacts of climate change in the community
- Reduce the community’s greenhouse gas emissions
This division is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates.
Professional services are for climate action and climate adaptation planning. Rate case participation will not be funded by Sustainability except for specific renewable or efficiency
actions at the Indiana Utility Regulatory Commission (IURC). No implementation activity or capital projects will be schedule for 2021. The Office of Sustainability will not install any
electric vehicle chargers, however intends to install, one per year thereafter for the next several years. Therefore showing a decrease in supplies, services and capital.
Note: Prior to 2019, this division was accounted for in the Central Services Fund (#222).
50
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name AmeriCorps Grant Program Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 244,129 225,247 263,032 263,032 17,613 - 17,613 245,419 7%
Fringe Benefits 40,651 37,207 57,140 57,140 2,965 - 2,965 54,175 5%
Total Personnel 284,780 262,454 320,172 320,172 20,578 - 20,578 299,594 6%
Supplies 43,669 10,067 30,850 30,850 - - - 30,850 0%
Services & Charges
Professional Services 12,054 31,982 44,051 58,392 1,820 12,521 14,341 44,051 25%
Printing & Advertising 594 139 1,200 1,200 - - - 1,200 0%
Education & Training 4,769 676 3,624 3,624 - - - 3,624 0%
Travel 10,609 726 10,006 10,006 - - - 10,006 0%
Repairs & Maintenance - - 400 400 - - - 400 0%
Grants & Subsidies - - - - - - - - -
Other Services & Charges 1,125 1,755 7,180 7,180 301 - 301 6,879 4%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 29,151 35,278 66,461 80,802 2,121 12,521 14,642 66,160 18%
Capital - - - - - - - - -
Total Expenditures 357,600 307,799 417,483 431,824 22,699 12,521 35,220 396,604 8%
Revenue
Intergov./ Grants 117,240 176,231 177,238 177,238 23,785 23,785 153,453 13%
Interfund Transfers In 135,000 105,000 120,000 120,000 10,000 10,000 110,000 8%
Total Revenue 252,240 281,231 297,238 297,238 33,785 33,785 263,453 11%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps
members. This is a division of the Department of Public Works and works directly with the Office of Sustainability.
Goals:
- Empower homeowners to understand bills and manage energy and water use.
- Assess homes for energy or water savings and safety or health hazards.
- Install basic efficiency and weatherization measures.
- Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues.
- Hold public workshops and education events.
This division is funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and interfund transfers in from City departments that benefit from the
AmeriCorps program.
• Living Allowance line item = largest increase. Due to 1) additional members awarded by AmeriCorps and 2) assumed 10% increase in living allowance beginning in Sept. 2021 (to be
covered by increase in grant award June 2021). Additional members will serve in DCI, SBFD, and other depts. Additional members have minimal impact on program overhead or
staffing costs.
• Supplies, services and charges decrease as program becomes established and startup tasks and purchases have been completed.
• AmeriCorps is a reimbursement grant, so the City is required to budget for the total cost of the program. While the program grows to serve more residents and provide capacity to
more City programs, the proportion of expenses reimbursed by a grant increases every year. In other words, the percent of total costs that the City matches decreases every year.
51
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Department Name Police Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 17,218,225 15,563,454 16,627,644 16,627,644 1,309,609 - 1,309,609 15,318,035 8%
Fringe Benefits 5,275,228 5,423,162 5,468,221 5,468,221 436,607 - 436,607 5,031,614 8%
Total Personnel 22,493,452 20,986,615 22,095,865 22,095,865 1,746,216 - 1,746,216 20,349,649 8%
Supplies 905,823 767,165 1,152,960 1,208,016 63,792 70,388 134,180 1,073,836 11%
Services & Charges
Professional Services 657,704 765,305 710,000 754,266 47,476 1,755 49,230 705,035 7%
Printing & Advertising - 3,288 24,721 24,721 797 278 1,074 23,647 4%
Utilities 185,066 170,952 174,408 174,408 3,299 - 3,299 171,109 2%
Education & Training 350 426 - - - - - - -
Travel 1,339 1,648 250 250 - - - 250 0%
Repairs & Maintenance 906,259 871,987 980,199 1,013,972 79,082 32,312 111,394 902,578 11%
Interfund Allocations 4,333,272 3,651,431 4,863,457 4,863,457 405,289 - 405,289 4,458,168 8%
Debt Service Principal 137,083 139,178 141,306 141,306 70,385 - 70,385 70,921 50%
Debt Service Interest & Fees 5,837 3,742 1,616 1,616 1,076 - 1,076 540 67%
Grants & Subsidies 3,026 5,635 57,000 57,000 323 3,300 3,623 53,377 6%
Other Services & Charges 252,846 272,619 349,908 377,228 45,598 26,342 71,940 305,287 19%
Interfund Transfers Out 26,423 - - - - - - - -
Total Services & Charges 6,509,206 5,886,212 7,302,865 7,408,224 653,323 63,987 717,309 6,690,912 10%
Capital 102,885 - - - - - - - -
Total Expenditures 30,011,366 27,639,992 30,551,690 30,712,105 2,463,331 134,375 2,597,706 28,114,397 8%
Revenue
Charges for Services - 8,316 - - - - - -
Other Income 613,356 655,931 457,000 457,000 2,673 2,673 454,327 1%
Donations - - 7,500 7,500 - - 7,500 0%
Interfund Transfers In - 1,547,272 - - - - - -
Total Revenue 613,356 2,211,518 464,500 464,500 2,673 2,673 461,827 1%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems
among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall
quality of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build
and sustain community-police relationships to advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units.
Charges for Services includes $320,000 for the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, and $7,500 for firearms training of the
University of Notre Dame police officers.
In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
2021 Changes to Budgeted Personnel
+1 Crime Resource Specialist, +2 Police Recruits, –5 Sworn Officers, –2 Records Clerk Positions (eliminate third shift of Records Division and close overnight, dedicated phone with
direct line to 911 center will be available for emergencies), –1 Director of Civilian Services
Supplies
• Taser purchases - $110,000 per year until 2023
Services & Charges
• ShotSpotter - Contract increased by $200,000 from 2019 to 2020. ShotSpotter is an advanced system of sensors, algorithms and artificial intelligence to detect, locate and alert police
to gunfire.
• Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021.
• Grants & Subsidies - Increase for the expansion of the Police Athletic League (PAL) Program. Funding for the PAL Program is also budgeted in the C.O.P.S. M.O.R.E. Grant Fund
(#295).
52
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Police Crime Lab Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 395,207 463,759 463,759 30,338 - 30,338 433,421 7%
Fringe Benefits - 142,250 167,982 167,982 11,526 - 11,526 156,456 7%
Total Personnel - 537,456 631,741 631,741 41,864 - 41,864 589,877 7%
Supplies - 15,373 17,000 18,113 202 1,422 1,624 16,490 9%
Services & Charges
Professional Services - 8 - - - - - - -
Printing & Advertising - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - - 148,571 148,571 12,380 - 12,380 136,191 8%
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 8 148,571 148,571 12,380 - 12,380 136,191 8%
Capital - - - - - - - - -
Total Expenditures - 552,838 797,312 798,425 54,445 1,422 55,867 742,558 7%
Revenue
Charges for Services - 7,756 - - 813 813 (813) -
Total Revenue - 7,756 - - 813 813 (813) -
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division was created to track expenditures related to South Bend Police Department Crime Lab.
Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity
determination, expert testimony, facial recognition.
The Crime Lab plans to offer services to other agencies for a charge. Currently, the Lab provides these services free of charge. Revenue estimates will be set after the demand for
services and billable charges are determined.
Personnel & Supplies
In 2020, seven (7) existing positions were transferred from the Police Dept to this new division along with the lab's budget for operating supplies. Separating the Crime Lab's budget
from the rest of the Police Department will allow the Department to better track expenditures directly related to the Crime Lab.
Lab Information Management System (LIMS)
In order to manage the workflow and be able to bill other agencies, the City received a grant in 2020 to purchase a Lab Information Management System (LIMS) software solution.
LIMS tracks the chain of custody of evidence, test results, and other lab information. In 2020, the City was also awarded a grant to purchase a new lab microscope. The new
microscope will be for firearm and tool mark examination, replacing a 13+ year-old microscope.
Interfund Allocations
Starting in 2021, the Crime Lab will be charged for the Information Technology (IT) Allocation and the Administrative Cost Allocation.
53
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Department Name Fire Department Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 12,884,584 16,374,216 16,126,290 16,126,290 1,252,145 - 1,252,145 14,874,145 8%
Fringe Benefits 3,938,049 5,397,609 5,452,133 5,452,133 497,369 - 497,369 4,954,764 9%
Total Personnel 16,822,632 21,771,825 21,578,423 21,578,423 1,749,514 - 1,749,514 19,828,909 8%
Supplies 585,336 591,801 666,391 711,569 42,236 72,538 114,774 596,795 16%
Services & Charges
Professional Services 294,517 233,686 204,000 217,298 8,148 21,000 29,148 188,149 13%
Printing & Advertising - 2,063 22,214 22,430 - 851 851 21,579 4%
Utilities 287,600 293,257 340,000 340,000 28,494 - 28,494 311,506 8%
Education & Training 51,604 67,844 73,000 73,000 2,669 764 3,433 69,567 5%
Travel 38,139 6,318 20,500 20,771 - 271 271 20,500 1%
Repairs & Maintenance 1,042,780 1,159,796 1,032,000 1,054,720 69,643 63,276 132,918 921,802 13%
Interfund Allocations 1,979,778 1,890,530 2,493,373 2,493,373 207,771 - 207,771 2,285,602 8%
Other Services & Charges 5,702 39,047 38,500 41,237 6,478 6,258 12,736 28,501 31%
Interfund Transfers Out 608,052 - - - - - - - -
Total Services & Charges 4,308,172 3,692,540 4,223,587 4,262,828 323,202 92,419 415,621 3,847,206 10%
Capital - - - - - - - - -
Total Expenditures 21,716,141 26,056,166 26,468,401 26,552,821 2,114,952 164,957 2,279,909 24,272,910 9%
Revenue
Intergov./ Grants 302,484 14,866 - - - - - -
Licenses & Permits - 19,227 24,000 24,000 706 706 23,294 3%
Charges for Services 409 337 4,500 4,500 48 48 4,452 1%
Donations 345 420 87,800 87,800 - - 87,800 0%
Other Income 11,447 6,033 1,000 1,000 - - 1,000 0%
Interfund Transfers In - 3,474,135 707,215 707,215 607,079 607,079 100,136 86%
Total Revenue 314,685 3,515,018 824,515 824,515 607,833 607,833 216,682 74%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic
outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and complex
rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and the
efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-effective
method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical practices which
give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best available
equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is dedicated to
providing expert-level service with an all-hazards approach to public safety.
2021 is the fourth year of a 4-year collective bargaining agreement - the negotiated 2% increase in wages from 2020 to 2021 is reflected. The South Bend Fire Department conducts
recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian
recruit positions for 21 weeks.
- In 2021, the Community Paramedic Program will continue to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the
emergency room. This program proved to be very successful and an additional position was added in 2020 to expand the program and work with even more citizens to prevent
unnecessary calls and trips to the emergency room.
- In 2020, the Fire Department moved all firefighters assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services previously
accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget was impractical due to frequently changing assignments. EMS expenditures
related to billing are accounted for in separate division in the General Fund.
- Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287).
This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees.
In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
54
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Fire Training Center Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - - - - - - - -
Fringe Benefits - - - - - - - - -
Total Personnel - - - - - - - - -
Supplies - 13,842 5,000 5,000 - - - 5,000 0%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - - - - - - - -
Utilities - 5,729 33,000 33,000 1,918 - 1,918 31,082 6%
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - 10,605 110,000 110,000 635 - 635 109,365 1%
Interfund Allocations - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 16,334 143,000 143,000 2,553 - 2,553 140,447 2%
Capital - - - - - - - - -
Total Expenditures - 30,175 148,000 148,000 2,553 - 2,553 145,447 2%
Revenue
Charges for Services - 1,050 50,000 50,000 - - 50,000 0%
Total Revenue - 1,050 50,000 50,000 - - 50,000 0%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Training Center hosts the recruit academy, as well as other classes to the South Bend Fire Departments as well as other agencies, and is utilized for specialized training.
This department is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training
Center. Recruitment Academy and other classes are offered to other agencies for a fee.
Expenditures are directly related to running the Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also
accounted for in the Fire Training Center budget.
From 2019 through 2021, capital improvements will be made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade
can be seen in the Fire Station #9 Bond Capital Fund (#451).
55
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Emergency Medical Services Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 138,124 150,859 150,859 11,033 - 11,033 139,827 7%
Fringe Benefits - 75,881 75,932 75,932 6,383 - 6,383 69,549 8%
Total Personnel - 214,005 226,791 226,791 17,415 - 17,415 209,376 8%
Supplies - 232,073 332,900 339,032 40,419 8,131 48,550 290,481 14%
Services & Charges
Professional Services - 14,058 80,610 80,735 1,531 12,394 13,925 66,810 17%
Printing & Advertising - 220 12,200 12,200 - - - 12,200 0%
Education & Training - 66,239 4,000 4,000 - - - 4,000 0%
Repairs & Maintenance - 2,640 133,600 133,600 - - - 133,600 0%
Interfund Allocations - 10,159 - - - - - - -
Other Services & Charges - 52,907 20,000 20,000 4,880 - 4,880 15,120 24%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 146,224 250,410 250,535 6,411 12,394 18,805 231,730 8%
Capital - - - - - - - - -
Total Expenditures - 592,302 810,101 816,358 64,246 20,525 84,771 731,587 10%
Revenue
Charges for Services - 3,491,328 3,593,000 3,593,000 218,556 218,556 3,374,444 6%
Fines, Forfeitures, and Fees - - - - 11 11 (11) -
Other Income - 186 - - - - - -
Interfund Transfers In
Total Revenue - 3,491,515 3,593,000 3,593,000 218,567 218,567 3,374,433 6%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget.
The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments.
Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its
own fund would require interfund transfers. Starting in 2020, EMS activities were moved to the General Fund. Moving EMS revenue and expenditures into the General Fund
simplified accounting.
This budget covers the cost of four (4) EMS billing personnel (wages & benefits); office supplies, postage, and collection fees for EMS billing; various EMS supplies; and preventative
maintenance and repairs to EMS equipment.
Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire
Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters.
56
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Morris Performing Arts Center Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 381,917 285,767 539,806 539,806 26,811 - 26,811 512,995 5%
Fringe Benefits 147,033 131,601 230,491 231,051 11,831 560 12,391 218,660 5%
Total Personnel 528,950 417,368 770,297 770,857 38,641 560 39,201 731,655 5%
Supplies 20,954 22,110 25,000 25,200 434 200 634 24,566 3%
Services & Charges
Professional Services 2,160 2,518 10,200 15,673 - 5,473 5,473 10,200 35%
Printing & Advertising 43,730 15,702 60,000 73,196 783 13,196 13,979 59,217 19%
Utilities 128,031 112,645 139,100 139,100 9,667 - 9,667 129,433 7%
Education & Training 2,938 - - - - - - - -
Travel 5,648 1,469 - - - - - - -
Repairs & Maintenance 85,650 34,268 100,000 108,225 4,480 5,956 10,436 97,789 10%
Interfund Allocations 240,405 210,875 237,973 237,973 19,832 - 19,832 218,141 8%
Other Services & Charges 10,358 11,433 18,350 18,350 2,722 4,982 7,703 10,647 42%
Interfund Transfers Out - 175,579 - - - - - - -
Total Services & Charges 518,920 564,488 565,623 592,516 37,484 29,606 67,090 525,427 11%
Capital 22,230 - - - - - - - -
Total Expenditures 1,091,053 1,003,966 1,360,920 1,388,573 76,560 30,366 106,926 1,281,648 8%
Revenue
Charges for Services 1,220,096 317,745 700,000 700,000 1,293 1,293 698,707 0%
Other Income 46,536 5,930 25,000 25,000 1 1 24,999 0%
Interfund Allocation Reimb - 40,118 86,746 86,746 7,227 7,227 79,519 8%
Interfund Transfers In - 55,367 - - - - - -
Total Revenue 1,266,632 419,160 811,746 811,746 8,521 8,521 803,225 1%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of
life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center is a division under the
Department of Venues, Parks & Arts.
This division is funded by charges for services including facility rental, concessions, ticket handling fees, and more. If the charges for services don't cover the annual expenditures, the
remainder is subsidized by property tax revenue. Highly popular Broadway shows, such as Wicked and Phantom of the Opera, have increased profits over the last few years.
There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris/Palais Self-Promotion Fund (#274), and $1.00
deposited into Morris PAC Capital Fund (#416). Starting in 2020, the Parking Garage Fund (#601) will reimburse the Morris PAC for 100% of costs of wages and benefits for the
Manager-Facility Operations. This is represented as an Interfund Allocation Reimbursement.
There are many Personnel changes in 2021. The Manager I-Assistant Box Office position is not funded and was eliminated. The Manager-Assistant Facility Operations position was
transferred from the Palais Royale Division to the Morris PAC Division (within the General Fund #101). The Marketing Manager position was transferred back from the VPA
Experience Division to the Morris PAC Division (from Fund #201 to #101). The Manager Facility Operations (MPAC) position will continue to be paid out of the Morris PAC
Division and the associated wages and benefits will be 100% allocated back to the Parking Garage Fund (#601). The General Manager-Venues position will continue to be paid out of
the Century Center Operations Fund (#670) and the associated wages and benefits will be allocated back to the Morris PAC Division at 50% (this expense is part of interfund
allocations).
In 2020, $175,579 was transferred to the Morris Capital Fund (#416) to help fund the Morris ceiling repair.
Due to the COVID-19 pandemic, the Morris Performing Arts Center was shut down for several months during 2020 and several employees were furloughed. As a result, 2020 actual
expenditures for wages & benefits were much lower as compared to prior years.
57
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Division Name Palais Royale Ballroom Fund Number 101
Fund Type General Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 88,606 28,543 - - - - - - -
Fringe Benefits 49,675 28,243 - - - - - - -
Total Personnel 138,282 56,786 - - - - - - -
Supplies 5,181 5,031 5,000 5,000 - - - 5,000 0%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising 21,346 3,693 - 300 - 300 300 - 100%
Utilities 88,730 80,505 92,000 92,000 9,345 - 9,345 82,655 10%
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance 54,179 26,223 61,000 68,409 3,596 3,813 7,409 61,000 11%
Interfund Allocations 48,511 43,637 45,407 45,407 3,794 - 3,794 41,613 8%
Other Services & Charges 2,181 5,539 14,640 14,640 437 12,163 12,600 2,040 86%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 214,947 159,596 213,047 220,756 17,172 16,276 33,448 187,308 15%
Capital - - - - - - - - -
Total Expenditures 358,410 221,414 218,047 225,756 17,172 16,276 33,448 192,308 15%
Revenue
Charges for Services 197,585 88,843 42,000 142,400 14,784 14,784 127,616 10%
Other Income 18,694 4,966 100,400 - - - - -
Total Revenue 216,280 93,809 142,400 142,400 14,784 14,784 127,616 10%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social
events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the
Department of Venues, Parks & Arts.
This division is funded by property tax revenue collected in the General Fund. Charges for Services is for the rental of the retail space. Other Income is the reimbursement from the
caterer for utilities and LaSalle Grill for refuse and recycle service.
As a result of a new catering contract, in 2021, the Palais Royale personnel budget was eliminated. One position (Manager-Assistant Facility Operations) was transferred to the Morris
Performing Arts Center budget (within the same fund) and one position was eliminated (Administrative Assistant I). All utilities are paid for by the City and will be reimbursed by the
caterer (included in the Other Income). All other expenses were reduced or eliminated.
58
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Motor Vehicle Highway Fund Number 202
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 228,296 228,296 2,812,954 8%
Licenses & Permits 3,150 300 3,000 3,000 - - 3,000 0%
Charges for Services 253,301 290,475 232,670 232,670 13,457 13,457 219,213 6%
Interest Earnings 165,725 39,751 26,878 26,878 4,450 4,450 22,428 17%
Debt Proceeds - 1,778,948 - - - - - -
Other Income 42,383 56,716 5,300 5,300 2,699 2,699 2,601 51%
Interfund Allocation Reimb 138,150 149,020 150,163 150,163 12,509 12,509 137,654 8%
Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 291,663 291,663 3,208,337 8%
Total Revenue 7,663,825 10,238,117 6,959,261 6,959,261 553,074 553,074 6,406,187 8%
Expenditures by Activity
Streets / Traffic & Lighting 9,441,018 7,154,221 7,146,111 8,947,037 1,657,850 1,230,133 2,887,983 6,059,054 32%
Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 251,940 278,593 530,533 1,421,945 27%
Total Expenditures 10,935,727 8,356,994 8,626,401 10,899,515 1,909,790 1,508,726 3,418,516 7,480,999 31%
Expenditures by Type
Personnel
Salaries & Wages 2,602,952 2,715,345 2,994,880 2,993,564 280,133 - 280,133 2,713,431 9%
Fringe Benefits 970,717 1,138,382 1,240,258 1,241,574 135,726 - 135,726 1,105,848 11%
Total Personnel 3,573,668 3,853,726 4,235,138 4,235,138 415,859 - 415,859 3,819,279 10%
Supplies 1,080,335 1,065,253 764,833 850,775 61,107 276,241 337,349 513,426 40%
Services & Charges
Professional Services 645,007 255,097 483,476 955,664 193,595 278,593 472,188 483,476 49%
Printing & Advertising 222 194 3,250 3,250 639 - 639 2,611 20%
Utilities 49,037 44,364 48,231 48,231 4,002 - 4,002 44,229 8%
Education & Training 9,540 13,900 15,000 15,000 50 - 50 14,950 0%
Travel 3,391 2,210 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 424,771 699,746 555,941 593,229 110,985 40,908 151,894 441,335 26%
Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 118,313 - 118,313 1,301,443 8%
Debt Service Principal 734,901 590,097 920,461 920,461 327,222 - 327,222 593,239 36%
Debt Service Interest & Fees 45,227 28,674 47,245 47,245 12,565 - 12,565 34,680 27%
Other Services & Charges 177,033 165,904 128,070 129,658 1,563 765 2,328 127,330 2%
Interfund Transfers Out 2,500,000 - - - - - - - -
Total Services & Charges 6,217,408 3,335,174 3,626,430 4,137,494 768,934 320,267 1,089,201 3,048,293 26%
Capital 64,316 102,840 - 1,676,108 663,890 912,218 1,576,108 100,000 94%
Total Expenditures 10,935,727 8,356,994 8,626,401 10,899,515 1,909,790 1,508,726 3,418,516 7,480,998 31%
Net Surplus / (Deficit) (3,271,902) 1,881,123 (1,667,140) (3,940,254) (1,356,716) (2,865,443)
Beginning Cash Balance 7,993,003 4,743,203 6,607,820
Cash Adjustments 22,101 (16,506) -
Ending Cash Balance 4,743,203 6,607,820 2,667,566 5,291,773
Cash Reserves Target 2,733,932 2,089,248 2,724,879
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk.
• Streets: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to
plowing snow in the winter. Also operating under the Streets Division is Unit 211, a 24/7 response vehicle that works with the South Bend Police Department and the South Bend
Fire Department for emergencies.
• Traffic & Lighting: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections
and 3,000 street lights. Not only does this office provide traffic control in construction areas for the Offices of Streets & Sewers, but Traffic & Lighting also works with the South
Bend Police Department to provide traffic control for special events in the city, setting up traffic control for an average of 100 different events in a year. Additionally, Traffic &
Lighting is responsible for street painting, i.e., line striping, crosswalks, stop bars, etc.
• Curb & Sidewalk: An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select
the locations and they are reviewed by Engineering for bidding as a public works project.
This fund receives gas tax and wheel tax revenue from the State of Indiana. In April 2017, Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the
state’s roads and bridges. The bill raised the gas, special fuel, and motor carrier surcharge taxes by 10 cents. On July 1, 2018, the gas tax increased from 18 to 28 cents per gallon.
Despite this increase, the City's gas tax revenue decreased by $500k from 2018 to 2019 due to changes to the State's distribution formula which keeps more funds at the State level.
Revenue is forecasted conservatively given the current conditions. The City continues to work with the State to understand the gasoline tax revenue estimates for the coming years. As
this fund's revenues decrease, the City continues to use income tax revenues to support the current level of street maintenance and repair, transferring funds from County Option
Income Tax Fund (#404).
Streets Division - Historically, Streets has used approximately $450k from the Local Road & Street Fund (#251) to pay for asphalt and related paving materials. In 2018, Streets
earmarked $600k of its street maintenance budget in the Motor Vehicle Highway Fund (#202) for contracted paving work. In 2019, it was decided to budget an additional $550k in the
Motor Vehicle Highway Fund (#202) for paving materials and to use Local Road & Street Fund (#251) dollars to fund contracted paving. In 2020, contracted paving is budgeted at
$400k in the Motor Vehicle Highway Fund (#202) and $600k in the Local Road & Street Fund (#251).
Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. The addition of these positions enabled the Curb & Sidewalk crew to increase curb work
production from 2,601 feet in 2018 to 4,038 feet in 2019 and sidewalk production from 2,844 feet in 2018 to 4,943 feet in 2019.
59
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name MVH Restricted Fund Fund Number 266
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 3,209,051 2,985,157 3,041,250 3,041,250 228,296 228,296 2,812,954 8%
Interest Earnings 15,007 12,589 187 187 1,015 1,015 (828) 543%
Interfund Transfers In - - - - - - - -
Total Revenue 3,224,058 2,997,747 3,041,437 3,041,437 229,310 229,310 2,812,126 8%
Expenditures by Type
Personnel
Salaries & Wages 290,561 221,144 353,095 353,095 - - - 353,095 0%
Fringe Benefits 148,185 103,529 140,277 140,277 - - - 140,277 0%
Total Personnel 438,746 324,673 493,372 493,372 - - - 493,372 0%
Supplies 1,355,841 1,165,290 1,189,768 1,220,912 31,193 5,820 37,013 1,183,899 3%
Services & Charges
Professional Services - - - 250,000 - - - 250,000 0%
Repairs & Maintenance 774,629 1,042,462 1,358,110 1,262,302 86 586,323 586,409 675,894 46%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 774,629 1,042,462 1,358,110 1,512,302 86 586,323 586,409 925,894 39%
Capital - - - - - - - - -
Total Expenditures 2,569,216 2,532,426 3,041,250 3,226,587 31,279 592,143 623,422 2,603,165 19%
Net Surplus / (Deficit) 654,842 465,321 187 (185,150) 198,032 (394,112)
Beginning Cash Balance - 650,402 1,126,297
Cash Adjustments (4,440) 10,574 -
Ending Cash Balance 650,402 1,126,297 941,147 1,332,856
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH.
In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction,
reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement.
Cash Reserves Target
No reserve requirement
60
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,418,102 5,970,315 6,082,500 6,082,500 456,591 456,591 5,625,909 8%
Licenses & Permits 3,150 300 3,000 3,000 - - 3,000 0%
Charges for Services 253,301 290,475 232,670 232,670 13,457 13,457 219,213 6%
Interest Earnings 180,733 52,340 27,065 27,065 5,465 5,465 21,600 20%
Debt Proceeds - 1,778,948 - - - - - -
Other Income 42,383 56,716 5,300 5,300 2,699 2,699 2,601 51%
Interfund Allocation Reimb 138,150 149,020 150,163 150,163 12,509 12,509 137,654 8%
Interfund Transfers In 3,852,066 4,937,750 3,500,000 3,500,000 291,663 291,663 3,208,337 8%
Total Revenue 10,887,884 13,235,863 10,000,698 10,000,698 782,384 782,384 9,218,314 8%
Expenditures by Fund
Motor Vehicle Highway (#202) 10,935,727 8,356,994 8,626,401 10,899,515 1,909,790 1,508,726 3,418,516 7,480,999 31%
MVH Restricted (#266)2,569,216 2,532,426 3,041,250 3,226,587 31,279 592,143 623,422 2,603,165 19%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,126,102 1,941,068 2,100,870 4,041,938 10,084,164 29%
Expenditures by Activity
Streets / Traffic & Lighting 12,010,234 9,686,646 10,187,361 12,173,623 1,689,128 1,822,276 3,511,405 8,662,219 29%
Curb & Sidewalk Program 1,494,709 1,202,773 1,480,290 1,952,478 251,940 278,593 530,533 1,421,945 27%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,126,102 1,941,068 2,100,870 4,041,938 10,084,164 29%
Expenditures by Type
Personnel
Salaries & Wages 2,893,512 2,936,488 3,347,975 3,346,659 280,133 - 280,133 3,066,526 8%
Fringe Benefits 1,118,902 1,241,911 1,380,535 1,381,851 135,726 - 135,726 1,246,125 10%
Total Personnel 4,012,414 4,178,400 4,728,510 4,728,510 415,859 - 415,859 4,312,651 9%
Supplies 2,436,176 2,230,544 1,954,601 2,071,687 92,300 282,062 374,362 1,697,325 18%
Services & Charges
Professional Services 645,007 255,097 483,476 1,205,664 193,595 278,593 472,188 733,476 39%
Printing & Advertising 222 194 3,250 3,250 639 - 639 2,611 20%
Utilities 49,037 44,364 48,231 48,231 4,002 - 4,002 44,229 8%
Education & Training 9,540 13,900 15,000 15,000 50 - 50 14,950 0%
Travel 3,391 2,210 5,000 5,000 - - - 5,000 0%
Repairs & Maintenance 1,199,400 1,742,208 1,914,051 1,855,532 111,071 627,232 738,303 1,117,229 40%
Interfund Allocations 1,628,279 1,534,987 1,419,756 1,419,756 118,313 - 118,313 1,301,443 8%
Debt Service Principal 734,901 590,097 920,461 920,461 327,222 - 327,222 593,239 36%
Debt Service Interest & Fees 45,227 28,674 47,245 47,245 12,565 - 12,565 34,680 27%
Other Services & Charges 177,033 165,904 128,070 129,658 1,563 765 2,328 127,330 2%
Interfund Transfers Out 2,500,000 - - - - - - - -
Total Services & Charges 6,992,037 4,377,636 4,984,540 5,649,797 769,019 906,590 1,675,609 3,974,187 30%
Capital 64,316 102,840 - 1,676,108 663,890 912,218 1,576,108 100,000 94%
Total Expenditures 13,504,943 10,889,419 11,667,651 14,126,102 1,941,068 2,100,870 4,041,938 10,084,163 29%
Net Surplus / (Deficit) (2,617,060) 2,346,444 (1,666,953) (4,125,404) (1,158,685) (3,259,554)
Beginning Cash Balance 7,993,003 5,393,605 7,734,117
Cash Adjustments 17,661 (5,932) -
Ending Cash Balance 5,393,605 7,734,117 3,608,713 6,624,628
Motor Vehicle Highway Budget Summary - Fund 202 & 266
61
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Local Roads & Streets Fund Number 251
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,858,579 1,781,618 1,539,462 1,539,462 151,794 151,794 1,387,668 10%
Intergov./ Grants 117,020 101,082 350,000 350,000 21,083 21,083 328,917 6%
Interest Earnings 132,553 43,781 7,007 7,007 3,273 3,273 3,734 47%
Other Income 38,375 18,968 - - - - - -
Interfund Transfers In 2,500,000 - - - - - - -
Total Revenue 4,646,528 1,945,448 1,896,469 1,896,469 176,149 176,149 1,720,319 9%
Expenditures by Type
Supplies 63,646 4,468 350,000 400,548 - 50,548 50,548 350,000 13%
Services & Charges
Professional Services 175,032 200,078 80,000 560,276 - 480,276 480,276 80,000 86%
Repairs & Maintenance 376,289 795,967 - 737,974 - 543,974 543,974 194,000 74%
Other Services & Charges 5,000 2,094 15,000 15,000 - 3,291 3,291 11,709 22%
Interfund Transfers Out 617,569 1,000,000 2,000,000 2,000,000 166,663 - 166,663 1,833,337 8%
Total Services & Charges 1,173,890 1,998,139 2,095,000 3,313,250 166,663 1,027,541 1,194,204 2,119,046 36%
Capital 2,095,286 1,552,078 300,000 915,452 202,787 464,456 667,243 248,209 73%
Total Expenditures 3,332,822 3,554,685 2,745,000 4,629,250 369,450 1,542,545 1,911,995 2,717,255 41%
Net Surplus / (Deficit) 1,313,706 (1,609,236) (848,531) (2,732,781) (193,301) (1,735,846)
Beginning Cash Balance 3,919,938 5,233,148 3,632,884
Cash Adjustments (495) 8,971 -
Ending Cash Balance 5,233,148 3,632,884 900,102 3,533,034
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
This fund receives gas taxes from the State of Indiana as its primary revenue source, forecasted conservatively given the changes in the State's distribution formula. In 2008, wheel tax
revenue was moved from this fund to the Motor Vehicle Highway Fund (#202). This fund also receives revenue from interest earned on the fund's cash balance.
Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019,
$2.5 million was transferred from the Economic Development Income Tax Fund (EDIT) Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement
Replacement Project.
Expenditures in this fund are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance. Expenditures are based on the revenues received. There
is no cash reserve requirement as this is a capital fund so it is spent down on capital projects.
In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements. Outsourced paving expenses will be reduced in this fund for 2021 as those
expenses can be covered by the infrastructure bond.
This fund supports a 50/50 matching grant (Community Crossings), funding $1,000,000 as the matching portion as an Interfund transfer to the Local Roads & Bridge Grant Fund
(#265). The transfer from this fund will be suspended in 2021 and the matching portion will be covered by the proposed new infrastructure bond (TBD). In 2022, this fund will
resume the $1,000,000 matching transfer.
Cash Reserves Target
No reserve requirement
62
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name LOIT Special Distribution Fund Number 257
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 144,097 - - - - - -
Interest Earnings 10,922 1,257 129 129 240 240 (111) 186%
Other Income 92,453 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 103,375 145,354 129 129 240 240 (111) 186%
Expenditures by Type
Services & Charges
Professional Services 257,469 17,856 - 6,004 - 6,004 6,004 - 100%
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 257,469 17,856 - 6,004 - 6,004 6,004 - 100%
Capital 434,025 31,938 - 103,459 - 103,459 103,459 - 100%
Total Expenditures 691,494 49,793 - 109,463 - 109,463 109,463 - 100%
Net Surplus / (Deficit)(588,119) 95,560 129 (109,334) 240 (109,223)
Beginning Cash Balance 757,509 170,735 266,588
Cash Adjustments 1,345 293 -
Ending Cash Balance 170,735 266,588 157,254 266,828
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure
expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May
2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102).
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be
inactivated.
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the
Department of Public Works.
Cash Reserves Target
No reserve requirement - one-time distribution
- spend down to zero
63
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Local Road & Bridge Grant Fund Number 265
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 553,253 1,102,365 1,000,000 1,000,000 - - 1,000,000 0%
Interest Earnings 10,466 7,642 10 10 1,253 1,253 (1,243) 12535%
Other Income - - - - - - - -
Interfund Transfers In 553,253 1,522,365 1,000,000 1,000,000 - - 1,000,000 0%
Total Revenue 1,116,972 2,632,372 2,000,010 2,000,010 1,253 1,253 1,998,757 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 996,856 1,691,081 2,000,000 2,975,480 778,207 197,273 975,480 2,000,000 33%
Other Services & Charges - - - - - - - - -
Transfers Out - - - - - - - - -
Total Services & Charges 996,856 1,691,081 2,000,000 2,975,480 778,207 197,273 975,480 2,000,000 33%
Capital - - - - - - - - -
Total Expenditures 996,856 1,691,081 2,000,000 2,975,480 778,207 197,273 975,480 2,000,000 33%
Net Surplus / (Deficit) 120,116 941,291 10 (975,470) (776,953) (974,226)
Beginning Cash Balance 329,373 449,431 1,391,493
Cash Adjustments (58) 770 -
Ending Cash Balance 449,431 1,391,493 416,023 1,392,746
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts (SBOA).
- Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure
projects that catalyze economic development, create jobs, and strengthen local transportation networks.
In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer
from the LOIT 2016 Special Distribution Fund (#257).
In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund
(#257).
In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Roads & Streets
Fund (#251).
In 2020/2021 the City is seeking $1 million in grant funding for each year. In 2020, the matching portion will be funded by an interfund transfer from Local Roads & Streets Fund
(#251). In 2021, the City is proposing issuing an infrastructure bond to fund city-wide street improvements which will also fund the $1,000,000 matching portion for 2021. In 2022,
Local Roads & Streets Fund (#251) will resume the interfund transfer match.
This fund also receives revenue from interest earned on the fund's cash balance.
2021 Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Roads & Street Fund (#251). The Community Crossings Matching
Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public
Works.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
64
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Major Moves Construction Fund Number 412
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 668 - - - - - -
Interest Earnings 69,658 17,411 7,533 7,533 1,249 1,249 6,284 17%
Other Income 584,181 493,328 493,329 493,329 - - 493,329 0%
Interfund Transfers In - - - - - - - -
Total Revenue 653,840 511,407 500,862 500,862 1,249 1,249 499,613 0%
Expenditures by Type
Supplies - - 450,000 450,000 - - - 450,000 0%
Services & Charges
Professional Services 1,502 108,890 - 96,265 6,587 89,678 96,265 - 100%
Repairs & Maintenance 710,820 44,201 - 97,898 - 97,898 97,898 - 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - 522,365 - - - - - - -
Total Services & Charges 712,322 675,455 - 194,163 6,587 187,576 194,163 - 100%
Capital 513,712 649,253 - 102,896 - 102,896 102,896 - 100%
Total Expenditures 1,226,034 1,324,708 450,000 747,059 6,587 290,472 297,059 450,000 40%
Net Surplus / (Deficit) (572,194) (813,301) 50,862 (246,197) (5,338) (295,810)
Beginning Cash Balance 2,765,949 2,195,972 1,386,436
Cash Adjustments 2,216 3,765 -
Ending Cash Balance 2,195,972 1,386,436 1,140,239 1,387,685
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects
managed by the Engineering division of the Department of Public Works.
This fund receives principal and interest income from interfund loans (debt schedules #84 & #85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid
off in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance.
Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no
funding source remaining by 2029. At that time, this fund will be spent down to zero.
The 2020 adopted budget was $500,000. The 2020 amended budget includes open purchase orders carried forward from 2019 for active capital improvement projects. Therefore, the
overall decrease of $1.2M reflects open projects which most likely will close out in 2020. Also, in 2020, this fund budgeted for the Local Public Agency (LPA) Project Corby-Ironwood-
Rockne intersection improvement consisting of reconstruction of the existing signalized intersection.
For 2021, $450,000 is budgeted for the Streets Division to use for street paving materials.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
65
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Solid Waste Operations Fund Number 610
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,463,922 5,656,106 5,506,237 5,506,237 632,564 632,564 4,873,673 11%
Interest Earnings 12,252 2,362 - - 78 78 (78) -
Other Income 13,220 98,540 45,500 45,500 - - 45,500 0%
Interfund Transfers In - 250,000 965,000 - - - - -
Total Revenue 5,489,395 6,007,008 6,516,737 5,551,737 632,643 632,643 4,919,095 11%
Expenditures by Type
Personnel
Salaries & Wages 1,030,068 1,151,775 1,146,617 1,146,617 84,565 - 84,565 1,062,052 7%
Fringe Benefits 421,865 491,924 521,476 521,476 42,911 - 42,911 478,565 8%
Total Personnel 1,451,934 1,643,699 1,668,093 1,668,093 127,477 - 127,477 1,540,617 8%
Supplies 254,413 328,387 472,330 474,822 38,942 7,537 46,479 428,343 10%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - 504 5,193 5,193 - - - 5,193 0%
Utilities - - - - - - - - -
Education & Training 975 - 20,000 20,000 - - - 20,000 0%
Travel 1,137 - 9,900 9,900 - - - 9,900 0%
Repairs & Maintenance 810,289 1,156,210 995,000 995,000 57,015 - 57,015 937,985 6%
Interfund Allocations 998,406 958,978 1,185,129 1,185,129 98,758 - 98,758 1,086,371 8%
Other Services & Charges 998,584 1,199,086 1,114,933 1,116,348 89,869 942,534 1,032,403 83,945 92%
Interfund Transfers Out 1,053,026 979,213 1,065,255 1,065,255 - - - 1,065,255 0%
Total Services & Charges 3,862,416 4,293,991 4,395,410 4,396,825 245,642 942,534 1,188,176 3,208,649 27%
Capital - - - - - - - - -
Total Expenditures 5,568,762 6,266,076 6,535,833 6,539,740 412,061 950,071 1,362,132 5,177,609 21%
Net Surplus / (Deficit) (79,367) (259,069) (19,096) (988,003) 220,582 (729,489)
Beginning Cash Balance 525,571 449,145 87,032
Cash Adjustments 2,941 (103,044) -
Ending Cash Balance 449,145 87,032 (900,970) 106,122
Cash Reserves Target 556,876 626,608 653,974
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides exceptional waste management services for the residents
of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly
yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The City may pursue a
trash/yard waste collection fee increase to cover expenses. The most recent rate increases were in 2008 (ordinance no. 9861-08) and 2017 (ordinance no. 10400-15).
At the end of 2020, the Common Council approved an interfund loan from the Sewage Works Operations Fund (#641) to this fund in order to ensure the cash balance was not
negative at year-end. The loan must be repaid by June 30, 2021.
Landfill costs continue to rise and are forecasted to increase 3% per year. The yard waste program participation increased from 52% in 2018 to 61% in 2019. This requires additional
yard waste totes and overtime wages. Due to the annual increases in wages/benefits, maintenance, disposal and allocation costs the City is requesting trash/yard waste collection fee
increase to cover expenses. Year after year expenses increase but revenues have not.
Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The
City purchases new trash trucks through 5-year capital leases.
Cash Reserves Target
10% of Annual expenditures
66
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Solid Waste Capital Fund Number 611
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 5,423 946 - - 14 14 (14) -
Debt Proceeds - 375,000 - - - - - -
Other Income - - - - - - - -
Interfund Transfers In 1,053,026 979,213 1,065,255 1,065,255 - - 1,065,255 0%
Total Revenue 1,058,449 1,355,159 1,065,255 1,065,255 14 14 1,065,241 0%
Expenditures by Type
Services & Charges
Debt Service Principal 970,891 927,626 1,002,558 1,002,558 156,058 - 156,058 846,500 16%
Debt Service Interest & Fees 67,113 51,027 62,697 62,697 5,765 - 5,765 56,932 9%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,038,004 978,653 1,065,255 1,065,255 161,823 - 161,823 903,432 15%
Capital - 53,416 - 375,000 - 375,000 375,000 - 100%
Total Expenditures 1,038,004 1,032,069 1,065,255 1,440,255 161,823 375,000 536,823 903,432 37%
Net Surplus / (Deficit)20,445 323,090 - (375,000) (161,810) (536,810)
Beginning Cash Balance 44,494 64,925 388,126
Cash Adjustments (15) 111 -
Ending Cash Balance 64,925 388,126 13,126 226,316
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used for debt service and capital expenditures related to the Solid Waste Division of the Department of Public Works.
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed.
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease
proceeds and paid off over a 5-year period. In 2021, two trucks are budgeted at $375,000 each.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
67
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Water Works Operations Fund Number 620
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 18,428,418 19,530,007 18,768,653 18,768,653 1,791,205 1,791,205 16,977,448 10%
Interest Earnings 89,938 29,477 21,605 21,605 4,358 4,358 17,247 20%
Other Income 37,155 30,256 42,500 42,500 1,685 1,685 40,815 4%
Interfund Allocation Reimb 1,734,889 1,788,327 1,856,424 1,856,424 154,702 154,702 1,701,722 8%
Interfund Transfers In 159,826 83,727 103,534 103,534 5,015 5,015 98,519 5%
Total Revenue 20,450,225 21,461,793 20,792,716 20,792,716 1,956,965 1,956,965 18,835,751 9%
Expenditures by Type
Personnel
Salaries & Wages 3,287,529 3,387,258 3,694,444 3,694,444 267,806 - 267,806 3,426,638 7%
Fringe Benefits 1,287,012 1,442,985 1,532,758 1,532,758 137,201 - 137,201 1,395,557 9%
Total Personnel 4,574,540 4,830,243 5,227,202 5,227,202 405,007 - 405,007 4,822,195 8%
Supplies 1,499,242 1,266,625 1,430,772 1,595,114 163,093 134,647 297,740 1,297,374 19%
Services & Charges
Professional Services 891,024 850,848 676,560 954,969 24,940 315,813 340,753 614,215 36%
Printing & Advertising 1,165 2,209 10,359 10,779 420 - 420 10,359 4%
Utilities 769,708 752,924 823,700 823,700 49,460 - 49,460 774,240 6%
Education & Training 10,627 10,322 32,675 32,675 840 - 840 31,835 3%
Travel 2,386 2,754 18,750 18,750 - - - 18,750 0%
Repairs & Maintenance 321,740 388,841 475,200 627,467 35,439 143,673 179,111 448,356 29%
Interfund Allocations 1,979,352 2,184,334 2,267,793 2,267,793 188,980 - 188,980 2,078,813 8%
Debt Service Principal 396,892 401,882 296,672 296,672 98,151 - 98,151 198,521 33%
Debt Service Interest & Fees 23,014 15,525 8,065 8,065 4,134 - 4,134 3,931 51%
Other Services & Charges 3,008,526 3,097,555 3,539,879 3,804,395 458,921 164,163 623,084 3,181,311 16%
Interfund Transfers Out 5,539,552 5,166,931 4,954,548 4,954,548 412,886 - 412,886 4,541,662 8%
PILOT 1,662,624 1,629,442 1,611,201 1,611,201 134,264 - 134,264 1,476,937 8%
Total Services & Charges 14,606,609 14,503,569 14,715,402 15,411,014 1,408,433 623,650 2,032,083 13,378,930 13%
Capital - - - - - - - - -
Total Expenditures 20,680,391 20,600,437 21,373,376 22,233,330 1,976,533 758,297 2,734,830 19,498,499 12%
Net Surplus / (Deficit) (230,166) 861,356 (580,660) (1,440,614) (19,568) (777,865)
Beginning Cash Balance 4,618,205 4,204,418 4,840,727
Cash Adjustments (183,621) (225,047) -
Ending Cash Balance 4,204,418 4,840,727 3,400,112 4,352,344
Cash Reserves Target 1,034,020 1,030,022 1,111,667
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements
and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The general source of the Utilities revenue comes from the water service that is provided to its customers. Quarter 1 of 2020 included the final three months of a two phase increase
in water rates and charges. Forecast assumptions remain flat with minimal change. Other Income consists of reimbursements and other miscellaneous type sales. Interfund
Allocation Reimbursement consists of the Utility Customer Service Allocation (allocate the operational costs of the customer service department to benefiting operations including
Sewage Works, Solid Waste and Project ReLeaf) and the Payroll Cost Allocation (allocate a specified position’s salaries & benefits between the divisions its serves). Interfund
Transfers In consists of interest earnings receipts transferred from other water utility funds (#624, 625, 626 and 629).
Operational expenditures include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service
costs are related to utility billing and collections.
• Professional services decreased in 2021 due to one-time expenses for plans, studies, and new billing software in 2020.
• Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158).
• Interfund Transfers Out include transfers to the Water Works Sinking Fund (#625) to fund debt service principal and interest payments on bonds, transfers to the Water Works
Capital Fund (#622) to fund capital expenditures, and transfers to the Water Works Operations & Maintenance (O&M) Reserve (Fund #629). In 2021, Interfund Transfers Out will
decrease because annual debt service payments decreased by $310k, capital needs decreased by $489k, and no additional O&M Reserve is needed ($200K) as compared to prior
years.
• Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of the Water Utility's capital assets.
Cash Reserves Target
5% of Annual expenditures
68
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Water Works Capital Fund Number 622
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 192,850 236,907 210,000 210,000 444 444 209,557 0%
Interest Earnings 90,537 51,626 59,877 59,877 6,893 6,893 52,984 12%
Other Income - 9,568 - - - - - -
Interfund Transfers In 3,241,000 3,862,000 3,373,000 3,373,000 281,087 281,087 3,091,913 8%
Total Revenue 3,524,387 4,160,101 3,642,877 3,642,877 288,424 288,424 3,354,454 8%
Expenditures by Type
Services & Charges
Professional Services 65,611 31,704 - 82,087 - 82,087 82,087 - 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 65,611 31,704 - 82,087 - 82,087 82,087 - 100%
Capital 1,147,043 726,784 2,573,000 6,182,355 128,880 566,075 694,955 5,487,400 11%
Total Expenditures 1,212,655 758,488 2,573,000 6,264,442 128,880 648,162 777,042 5,487,400 12%
Net Surplus / (Deficit) 2,311,733 3,401,613 1,069,877 (2,621,565) 159,544 (488,619)
Beginning Cash Balance 1,888,226 4,187,432 7,652,044
Cash Adjustments (12,526) 62,999 -
Ending Cash Balance 4,187,432 7,652,044 5,030,479 7,894,464
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
2021 projects include:Previous projects include:
Equipment: $44,000
• (1) arrow board - $12,000
• (1) 12' cargo trailer - $12,000
• (1) trailer for shoring box - $10,000
• (1) long shoring utility trailer - $10,000
Vehicles: $429,000
• (3) mini cargo vans - $99,000
• (1) midsize car - $35,000
• (2) 4WD trucks - $70,000
• (1) 2WD truck w/tommy gate - $35,000
• (1) 4WD pickup truck with plow - $45,000
• (1) 4WD truck w/plow - $40,000
• (1) Dump truck - $150,000
Booster Pump Stations: $81,000
• Locust booster station - $62,000
• Topsfield booster station - $19,000
Mains: $867,000
• Water main, hydrant, and valve replacement
Edison Filtration Plant Rehabilitation : $822,000
Northwest Elevated Tank: $330,000
North Station Filtration Plant Rehabilitation : $672,000 (2020) / $950,000 (2019)
Upgrades and replacements include:
• outdated chlorine gas system
• scrubber chemical
• filter media
• raw water piping
• dehumidification system
• HVAC compressors
• outdated PLCs
• high service pumps
Pinhook Filtration Plant Rehabilitation : $771,000 (2020) / $2M overall budget
Project elements include:
• replacement of electronic actuator valves
• replacement of filter underdrains
• control panel and motor upgrades
• air handling system upgrades
• building roof repairs
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water
meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
This fund receives interfund transfers from the Water Works Operations Fund (#620) as needed to cover capital expenditures.
Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system.
2021-2025 Interfund Transfer In includes $800,000 annually for replacement programs.
Restricted cash accumulation beginning in 2018-2022 will fund the 2022 $4,000,000 exchange program.
69
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Water Works Customer Deposit Fund Number 624
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 39,720 11,222 17,381 17,381 1,138 1,138 16,243 7%
Total Revenue 39,720 11,222 17,381 17,381 1,138 1,138 16,243 7%
Expenditures
Interfund Transfers Out 34,076 16,448 17,381 17,381 1,138 - 1,138 16,243 7%
Total Expenditures 34,076 16,448 17,381 17,381 1,138 - 1,138 16,243 7%
Net Surplus / (Deficit) 5,643 (5,227) - - - -
Beginning Cash Balance 1,298,632 1,287,448 1,263,319
Cash Adjustments (16,827) (18,903) -
Ending Cash Balance 1,287,448 1,263,319 1,263,319 1,275,458
Cash Reserves Target 1,287,448 1,263,319 1,263,319
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves for customer deposits
70
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Water Works Sinking (Debt Service) Fund Number 625
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 26,869 8,907 24,269 24,269 2 2 24,267 0%
Other Income - - - - - - - -
Interfund Transfers In 2,013,000 1,218,000 1,511,548 1,511,548 125,962 125,962 1,385,586 8%
Total Revenue 2,039,869 1,226,907 1,535,817 1,535,817 125,964 125,964 1,409,853 8%
Expenditures by Type
Services & Charges
Debt Service Principal 2,653,962 1,058,099 1,093,877 1,093,877 - - - 1,093,877 0%
Debt Service Interest & Fees 803,857 443,037 417,671 417,671 - - - 417,671 0%
Interfund Transfers Out 25,229 10,069 24,269 24,269 2 - 2 24,267 0%
Total Services & Charges 3,483,048 1,511,205 1,535,817 1,535,817 2 - 2 1,535,815 0%
Capital - - - - - - - - -
Total Expenditures 3,483,048 1,511,205 1,535,817 1,535,817 2 - 2 1,535,815 0%
Net Surplus / (Deficit) (1,443,179) (284,298) - - 125,962 125,962
Beginning Cash Balance 1,726,068 286,131 2,323
Cash Adjustments 3,242 491 -
Ending Cash Balance 286,131 2,323 2,323 128,285
Cash Reserves Target 286,131 2,323 2,323
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December.
June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal.
This fund receives interfund transfers from the Water Works Operations Fund (#620).
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
- 2019 Amended Water Works Revenue Bonds of 2009, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves per bond covenants
71
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Water Works Bond Reserve Fund Number 626
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 39,016 12,438 20,000 20,000 1,252 1,252 18,748 6%
Total Revenue 39,016 12,438 20,000 20,000 1,252 1,252 18,748 6%
Expenditures
Interfund Transfers Out 34,582 20,000 20,000 20,000 1,251 - 1,251 18,749 6%
Total Expenditures 34,582 20,000 20,000 20,000 1,251 - 1,251 18,749 6%
Net Surplus / (Deficit) 4,434 (7,562) - - 0 0
Beginning Cash Balance 1,422,922 1,427,971 1,422,800
Cash Adjustments 615 2,390 -
Ending Cash Balance 1,427,971 1,422,800 1,422,800 1,422,801
Cash Reserves Target 1,427,971 1,422,800 1,422,800
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the
time of issuance.
This fund receives revenue from interest earned on the fund's cash balance.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). The debt service reserve amount is used towards the last debt service
payment.
Cash Reserves Target
100% cash reserves per bond covenants and
Crowe Horwath
72
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Water Works Reserve Operations & Maintenance Fund Number 629
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 78,460 25,426 41,884 41,884 2,624 2,624 39,260 6%
Interfund Transfers In 225,552 16,931 - - - - - -
Total Revenue 304,012 42,357 41,884 41,884 2,624 2,624 39,260 6%
Expenditures
Interfund Transfers Out 65,938 37,210 41,884 41,884 2,624 - 2,624 39,260 6%
Total Expenditures 65,938 37,210 41,884 41,884 2,624 - 2,624 39,260 6%
Net Surplus / (Deficit) 238,073 5,147 - - - -
Beginning Cash Balance 2,663,672 2,902,529 2,912,652
Cash Adjustments 784 4,976 -
Ending Cash Balance 2,902,529 2,912,652 2,912,652 2,912,652
Cash Reserves Target 2,523,978 2,572,765 2,880,373
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue
shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
16.67% of annual operating expenses in Fund
620, net of transfers
73
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Sewer Repair Insurance Fund Number 640
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 652,271 672,463 645,105 645,105 76,176 76,176 568,929 12%
Interest Earnings 57,505 18,620 28,298 28,298 1,849 1,849 26,449 7%
Other Income 365 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 710,141 691,083 673,403 673,403 78,025 78,025 595,378 12%
Expenditures by Type
Personnel
Salaries & Wages 108,341 116,128 115,953 115,953 8,961 - 8,961 106,992 8%
Fringe Benefits 44,267 51,106 48,395 48,395 4,785 - 4,785 43,610 10%
Total Personnel 152,608 167,234 164,348 164,348 13,745 - 13,745 150,602 8%
Supplies 29,334 26,545 38,475 43,179 6,501 2,397 8,898 34,281 21%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - 700 700 - - - 700 0%
Repairs & Maintenance 291,547 507,227 348,601 355,774 21,794 8,276 30,070 325,705 8%
Interfund Allocations 75,495 84,511 91,901 91,901 7,663 - 7,663 84,238 8%
Other Services & Charges 3,828 10,580 6,500 6,500 (269) - (269) 6,769 -4%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 370,870 602,318 447,702 454,875 29,188 8,276 37,464 417,412 8%
Capital - - - - - - - - -
Total Expenditures 552,812 796,097 650,525 662,402 49,434 10,673 60,107 602,295 9%
Net Surplus / (Deficit) 157,329 (105,014) 22,878 11,001 28,592 17,918
Beginning Cash Balance 2,014,803 2,173,605 2,052,857
Cash Adjustments 1,473 (15,735) -
Ending Cash Balance 2,173,605 2,052,857 2,063,858 2,072,299
Cash Reserves Target 138,203 199,024 165,601
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the
homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete
root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City
pays the rest.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, the budget was increased for contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with
new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. In summation, with an increased customer base, costs will
continue to go up.
Cash Reserves Target
25% of Annual expenditures
74
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Sewage Works Operations Fund Number 641
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 39,245,887 36,969,565 37,068,625 37,068,625 3,861,110 3,861,110 33,207,515 10%
Interest Earnings 387,785 80,803 38,711 38,711 10,329 10,329 28,382 27%
Other Income 93,446 36,100 5,142 5,142 1,870 1,870 3,272 36%
Interfund Allocation Reimb 421,463 446,759 449,895 449,895 37,505 37,505 412,390 8%
Interfund Transfers In 327,330 77,322 580,690 580,690 47,248 47,248 533,442 8%
Total Revenue 40,475,911 37,610,549 38,143,063 38,143,063 3,958,061 3,958,061 34,185,001 10%
Expenditures by Division
Sewers 5,790,685 5,816,750 6,429,160 8,765,680 638,176 2,219,853 2,858,029 5,907,651 33%
Concrete Crew 418,317 416,511 514,138 514,138 40,163 - 40,163 473,975 8%
Wastewater 32,455,408 33,360,472 33,924,271 35,487,470 2,594,127 1,627,150 4,221,277 31,266,193 12%
Organic Resources 1,609,596 1,587,652 1,498,179 1,517,674 181,923 20,939 202,862 1,314,812 13%
Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 3,454,389 3,867,943 7,322,331 38,962,631 16%
Expenditures by Type
Personnel
Salaries & Wages 4,674,220 4,716,820 5,259,565 5,259,565 411,135 - 411,135 4,848,430 8%
Fringe Benefits 1,739,623 1,973,822 2,062,979 2,062,979 202,597 - 202,597 1,860,382 10%
Total Personnel 6,413,843 6,690,642 7,322,544 7,322,544 613,732 - 613,732 6,708,812 8%
Supplies 1,739,090 1,666,866 1,975,014 2,180,908 103,860 191,787 295,647 1,885,262 14%
Services & Charges
Professional Services 1,634,972 849,692 2,301,000 2,843,964 11,362 577,802 589,164 2,254,800 21%
Printing & Advertising 297 849 9,711 9,711 588 - 588 9,124 6%
Utilities 1,206,860 1,101,420 1,313,160 1,313,160 105,968 - 105,968 1,207,192 8%
Education & Training 17,885 12,122 41,500 41,500 - - - 41,500 0%
Travel 10,139 6,202 48,000 48,000 - - - 48,000 0%
Repairs & Maintenance 2,267,292 1,455,801 2,021,350 2,571,015 86,845 539,660 626,504 1,944,511 24%
Interfund Allocations 5,730,856 5,645,332 6,312,945 6,312,945 526,065 - 526,065 5,786,880 8%
Debt Service Principal 564,025 514,260 294,415 294,415 108,504 - 108,504 185,911 37%
Debt Service Interest & Fees 25,784 16,278 7,816 7,816 4,139 - 4,139 3,677 53%
Other Services & Charges 2,909,301 2,597,472 2,583,705 5,204,396 343,891 2,558,694 2,902,585 2,301,811 56%
Interfund Transfers Out 13,075,295 16,032,102 13,591,468 13,591,468 1,170,840 - 1,170,840 12,420,628 9%
PILOT 4,678,366 4,592,349 4,543,120 4,543,120 378,597 - 378,597 4,164,523 8%
Total Services & Charges 32,121,074 32,823,877 33,068,190 36,781,510 2,736,797 3,676,156 6,412,953 30,368,557 17%
Capital - - - - - - - - -
Total Expenditures 40,274,007 41,181,385 42,365,748 46,284,962 3,454,389 3,867,943 7,322,331 38,962,631 16%
Net Surplus / (Deficit) 201,904 (3,570,836) (4,222,685) (8,141,899) 503,672 (3,364,270)
Beginning Cash Balance 15,164,622 15,409,455 11,466,153
Cash Adjustments 42,928 (372,465) -
Ending Cash Balance 15,409,455 11,466,153 3,324,254 10,860,888
Cash Reserves Target 2,013,700 2,059,069 2,314,248
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge
plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewers Division: Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains
around 10,000 catch basins, inlets and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of
the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the
City’s retention ponds.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
This fund receives revenue from charges for utility services for the City's residents. Nominal increases in revenue are projected. The sewer user rate will not change but the outside
surcharge rate will increase slightly. Revenue is budgeted conservatively for 2021 due to COVID-19, but is forecasted to return to normal levels in 2022.
Interfund Allocation Reimbursement - a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated
out to the following Public Works divisions: Streets and Curb & Sidewalk (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew. Interfund
Transfer In - incoming interest earnings receipts from Sewage Works Reserve O&M Fund (#643) and the Sewage Works Customer Deposit Fund (#654).
Operational expenditures include those incurred in operating the wastewater treatment plant, maintaining the City's sewer system, and operating the Organic Resources facility which
processes leaves, brush, wood and other yard waste.
• Debt service principal and interest payments are for capital leases used to purchase vehicles and equipment. The leases will be paid off in 2021 and 2022 (debt schedules #149, 152,
158, & 164).
• Interfund Transfers Out include transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds and transfers to the Sewage Works Capital Fund (#642)
to fund capital expenditures. Capital needs are budgeted in the Sewage Works Capital Fund (#642).
• Payment in lieu of taxes (PILOT) is transferred to the General Fund (#101). PILOT is calculated as 3% of the net book value of Sewage Work's capital assets.
• At the end of 2020, the Common Council approved an interfund loan from this fund to the Solid Waste Operations Fund (#610) in order to ensure the cash balance was not
negative at year-end. The loan must be repaid by June 30, 2021.
75
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Sewage Works Capital Fund Number 642
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 475,488 547,367 339,000 339,000 11,797 11,797 327,203 3%
Interest Earnings 282,731 137,764 55,792 55,792 12,450 12,450 43,342 22%
Debt Proceeds - - - - - - - -
Other Income - 17,342 - - - - - -
Interfund Transfers In 5,000,000 7,911,000 5,855,000 5,855,000 487,913 487,913 5,367,087 8%
Total Revenue 5,758,219 8,613,472 6,249,792 6,249,792 512,161 512,161 5,737,632 8%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 5,421,771 4,248,134 5,855,000 13,278,180 38,486 7,014,214 7,052,700 6,225,480 53%
Total Expenditures 5,421,771 4,248,134 5,855,000 13,278,180 38,486 7,014,214 7,052,700 6,225,480 53%
Net Surplus / (Deficit) 336,448 4,365,338 394,792 (7,028,388) 473,675 (6,540,539)
Beginning Cash Balance 9,100,782 9,417,064 13,821,218
Cash Adjustments (20,166) 38,815 -
Ending Cash Balance 9,417,064 13,821,218 6,792,830 14,334,371
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic
Resources, and Concrete Crew.
Charges For Services include system development fees and RINs credits. System development fees are a one-time capital contribution charged to customers making a new connection
to the sewer system. RINs (renewable identification numbers) credits are part of the EPA Renewable Fuel Standards program. Fuel refiners and importers of nonrenewable fuels are
obligated to produce a certain volume of renewable fuel or to buy an equivalent amount of credits on the RIN market. The City is using the biogas from its wastewater treatment plant
digester to fuel its Solid Waste division's trash trucks. Each gallon equivalent that the City uses in a vehicle gets sold as a credit. The type of fuel produced by the City is rated D3 to be
used for transportation. This fund receives interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures.
2021 projects include:
Capital Equipment
Wastewater and Organic Resources:
• (1) 3/4 ton cargo van AWD - $40,000
• (1) screen machine - $400,000
• (1) beast horizontal grinder - $750,000
• (1) utility cart - $18,000 and pressure washer $10,000
Sewers Division:
• (2) vacuum sweepers - $660,000
• (1) skid loader w/trailer - $125,000
• (2) Crew plow trucks with CNG - $352,000
Wastewater Treatment Plant (WWTP) Upgrades
Projects 2021: $1.25 M
• CSO 29 Lift Station $850,000
Other:
• Sewer Lining $2.0 M
• Public Works Service Center Roof Replacement $250,000
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
76
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Sewage Works Reserve Operations & Maintenance Fund Number 643
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 151,410 48,416 75,112 75,112 5,000 5,000 70,112 7%
Interfund Transfers In 151,717 - - - - - - -
Total Revenue 303,127 48,416 75,112 75,112 5,000 5,000 70,112 7%
Expenditures
Interfund Transfers Out 127,330 71,004 75,112 75,112 5,000 - 5,000 70,112 7%
Total Expenditures 127,330 71,004 75,112 75,112 5,000 - 5,000 70,112 7%
Net Surplus / (Deficit) 175,797 (22,588) - - - -
Beginning Cash Balance 5,385,946 5,563,851 5,550,801
Cash Adjustments 2,108 9,538 -
Ending Cash Balance 5,563,851 5,550,801 5,550,801 5,550,801
Cash Reserves Target 4,534,025 4,192,386 5,450,005
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' budgeted operating expenses (Fund #641). This serves as fiscal protection against the risk
of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
16.67% of annual operating expenses in Fund
641, net of transfers
77
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Sewage Sinking (Debt Service) Fund Number 649
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 119,465 41,998 15,333 15,333 1,190 1,190 14,143 8%
Debt Proceeds - 5,743,815 - - - - - -
Other Income - - - - - - - -
Interfund Transfers In 7,780,676 8,110,581 7,694,771 7,694,771 641,230 641,230 7,053,541 8%
Total Revenue 7,900,141 13,896,394 7,710,104 7,710,104 642,420 642,420 7,067,684 8%
Expenditures by Type
Services & Charges
Debt Service Principal 5,931,732 11,716,557 6,176,519 6,176,519 - - - 6,176,519 0%
Debt Service Interest & Fees 1,844,562 1,948,613 1,518,252 1,518,252 - - - 1,518,252 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 7,776,294 13,665,170 7,694,771 7,694,771 - - - 7,694,771 0%
Total Expenditures 7,776,294 13,665,170 7,694,771 7,694,771 - - - 7,694,771 0%
Net Surplus / (Deficit)123,847 231,224 15,333 15,333 642,420 642,420
Beginning Cash Balance 963,679 1,087,745 1,320,833
Cash Adjustments 219 1,865 -
Ending Cash Balance 1,087,745 1,320,833 1,336,166 1,963,253
Cash Reserves Target 1,087,745 1,320,833 1,336,166
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay all debt service obligations for Sewage Works.
This fund receives transfers from the Sewage Works Operating Fund (#641) to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund
also receives revenue from interest earned on the fund's cash balance.
Current debt includes:
- 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70)
- 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93)
- 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105)
- 2015 Sewage Works Refunding Bonds, Refunding 2006 & 2007 - final payment 12/1/25, (debt schedule #145)
- 2020 Sewage Works Revenue Bonds, Refunding 2010 - final payment 12/1/30, (debt schedule #80)
Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
The 2020 Debt Service Principal and Interest expense was higher than usual due to the refunding of the 2010 Sewage Works Revenue Bonds. The proceeds from the issuance of the
refunding was used to pay off of the original 2010 bonds. The payoff was $5.49 million in principal and $125k in interest. The refunding saved the City approximately $1.4 million in
principal and interest over the remaining life of the bonds.
Cash Reserves Target
100% cash reserves per bond covenants
78
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Sewage Debt Service Reserve Fund Number 653
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 87,669 20,901 65,000 65,000 34 34 64,966 0%
Total Revenue 87,669 20,901 65,000 65,000 34 34 64,966 0%
Total Expenditures - 322,566 - - - - - - -
Net Surplus / (Deficit)87,669 (301,665) 65,000 65,000 34 34
Beginning Cash Balance 4,204,246 4,291,915 3,990,250
Cash Adjustments - - -
Ending Cash Balance 4,291,915 3,990,250 4,055,250 3,990,284
Cash Reserves Target 4,291,915 3,990,250 4,055,250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for required debt service reserves as required by bond documents.
This fund receives revenue from interest earned on the fund's cash balance.
The debt service reserve amount is used towards the last debt service payment.
In 2020, the 2010 Sewage Works Revenue Bonds were refunded. The 2010 bonds debt service reserve amount ($322,566) was transferred to the Sewage Works Sinking Fund (#649) to
be used towards the refunding.
Cash Reserves Target
100% cash reserves per bond covenants and
Crowe Horwath
79
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Sewage Works Customer Deposit Fund Number 654
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,107 4,641 5,578 5,578 585 585 4,993 10%
Total Revenue 3,107 4,641 5,578 5,578 585 585 4,993 10%
Expenditures
Interfund Transfers Out - 6,318 5,578 5,578 585 - 585 4,993 10%
Total Expenditures - 6,318 5,578 5,578 585 - 585 4,993 10%
Net Surplus / (Deficit)3,107 (1,677) - - - -
Beginning Cash Balance 204,693 413,157 649,073
Cash Adjustments 205,357 237,593 -
Ending Cash Balance 413,157 649,073 649,073 662,460
Cash Reserves Target 413,157 649,073 649,073
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
100% cash reserves for customer deposits
80
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Project ReLeaf Fund Number 655
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 447,563 446,136 451,610 451,610 51,483 51,483 400,127 11%
Interest Earnings 15,370 4,176 3,221 3,221 384 384 2,837 12%
Other Income 103 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 463,036 450,312 454,831 454,831 51,866 51,866 402,964 11%
Expenditures by Type
Personnel
Salaries & Wages 61,398 56,338 73,920 73,920 - - - 73,920 0%
Fringe Benefits 4,659 4,376 5,655 5,655 - - - 5,655 0%
Total Personnel 66,057 60,714 79,575 79,575 - - - 79,575 0%
Supplies - 4,764 10,476 10,476 - - - 10,476 0%
Services & Charges
Repairs & Maintenance - - - - - - - - -
Interfund Allocations 40,243 42,385 37,736 37,736 3,152 - 3,152 34,584 8%
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Other Services & Charges 3,419 2,634 6,500 6,500 210 - 210 6,290 3%
Interfund Transfers Out 550,000 300,000 500,000 500,000 41,663 - 41,663 458,337 8%
Total Services & Charges 593,662 345,019 544,236 544,236 45,025 - 45,025 499,211 8%
Capital - - - - - - - - -
Total Expenditures 659,719 410,497 634,287 634,287 45,025 - 45,025 589,262 7%
Net Surplus / (Deficit) (196,683) 39,815 (179,456) (179,456) 6,841 6,841
Beginning Cash Balance 593,308 398,183 425,913
Cash Adjustments 1,558 (12,085) -
Ending Cash Balance 398,183 425,913 246,457 413,896
Cash Reserves Target 164,930 102,624 158,572
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up
program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the
practice of burning leaves. Burning leaves impacts air quality and can cause house/wild fires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to
ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service.
This fund also receives revenue from interest earned on the fund's cash balance.
In 2017, in an effort to attract candidates who will stay for the entire program, the hourly wage was increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an
hour attendance bonus for those employees who work until the last day of the program. In 2018, the hourly wage was increased to a flat $16.00 per hour. In addition, a job fair was
held with on-site interviews for those who attended. This approach, coupled with the increased hourly wage, improved retention. The City plans to continue this practice.
Prior to 2021, Interfund Transfers Out were made to the Motor Vehicle Highway Fund (#202) for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the
Streets division. In 2021, the Interfund Transfers Out was budgeted for a transfer to the Sewage Works Operating Fund (#641) for supervisory wages, supplies, fuel, vactor repairs, and
other expenses paid for by Fund 641.
Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred was reduced in 2020.
Cash Reserves Target
25% of Annual expenditures
81
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Storm Sewer Fund Fund Number 667
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 517,091 1,037,898 1,020,677 1,020,677 117,908 117,908 902,769 12%
Interest Earnings 1,341 4,831 3,992 3,992 930 930 3,062 23%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 518,432 1,042,729 1,024,669 1,024,669 118,838 118,838 905,831 12%
Expenditures by Type
Services & Charges
Professional Services 54,500 11,085 200,000 338,125 11,990 134,635 146,625 191,500 43%
Other Services & Charges - 3,186 - - (34) - (34) 34 -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 54,500 14,272 200,000 338,125 11,956 134,635 146,591 191,534 43%
Capital 275,886 90,050 824,000 1,451,469 11,579 283,276 294,855 1,156,614 20%
Total Expenditures 330,386 104,322 1,024,000 1,789,594 23,535 417,911 441,446 1,348,148 25%
Net Surplus / (Deficit) 188,046 938,407 669 (764,925) 95,303 (322,608)
Beginning Cash Balance - 124,406 1,032,916
Cash Adjustments (63,640) (29,898) -
Ending Cash Balance 124,406 1,032,916 267,990 1,091,496
Cash Reserves Target 82,597 26,080 447,399
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water
fee revenue and expense of that revenue on storm water projects.
- The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control
facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling
flooding, improving water quality and implementing regulations.
The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019.
- This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate
after study and evaluation by the City' s Department of Public Works and upon Common Council approval.
In 2021 budget stormwater projects: Riverbank Stabilization $550,000 and $274,000 budgeted for miscellaneous storm sewer projects such as: downspout disconnection plan, drainage
projects, South Bend Dam, Flood Mitigation, Western Avenue Phase III Storm Sewer, and the Michigan Street Separation, along with misc. repairs, Professional Services for these
projects budgeted $200,000.
Cash Reserves Target
25% of Annual expenditures
82
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Police State Seizures Fund Number 216
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 5,018 4,678 10,000 10,000 - - 10,000 0%
Interest Earnings 6,364 1,895 1,415 1,415 192 192 1,223 14%
Other Income 310 18 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 11,691 6,591 11,415 11,415 192 192 11,223 2%
Expenditures by Type
Services & Charges
Education & Training - - 10,000 10,000 - - - 10,000 0%
Other Services & Charges - - 12,000 12,000 - - - 12,000 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 22,000 22,000 - - - 22,000 0%
Capital - 31,753 45,000 75,043 19,260 51,783 71,043 4,000 95%
Total Expenditures - 31,753 67,000 97,043 19,260 51,783 71,043 26,000 73%
Net Surplus / (Deficit)11,691 (25,162) (55,585) (85,628) (19,068) (70,851)
Beginning Cash Balance 226,550 238,323 213,569
Cash Adjustments 81 409 -
Ending Cash Balance 238,323 213,569 127,941 213,761
Cash Reserves Target - 7,938 24,261
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property.
This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the
processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are budgeted for law enforcement training and various Police Department expenses.
Cash Reserves Target
25% of Annual expenditures
83
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Police Curfew Violations Fund Number 218
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 75 768 200 200 - - 200 0%
Interest Earnings 359 115 158 158 12 12 146 8%
Donations - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 434 883 358 358 12 12 346 3%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 623 - 1,000 1,000 - - - 1,000 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 623 - 1,000 1,000 - - - 1,000 0%
Capital - - - - - - - - -
Total Expenditures 623 - 1,000 1,000 - - - 1,000 0%
Net Surplus / (Deficit)(190) 883 (642) (642) 12 12
Beginning Cash Balance 13,077 12,894 13,799
Cash Adjustments 6 22 -
Ending Cash Balance 12,894 13,799 13,157 13,811
Cash Reserves Target 156 - 250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations.
This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash
balance.
In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve.
Cash Reserves Target
25% of Annual expenditures
84
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Law Enforcement Continuing Education Fund Number 220
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 135,148 148,550 130,000 130,000 12,579 12,579 117,421 10%
Fines, Forfeitures, and Fees 103,233 92,751 111,000 111,000 4,288 4,288 106,712 4%
Interest Earnings 11,017 3,849 2,937 2,937 436 436 2,501 15%
Donations - 2,000 1,000 1,000 500 500 500 50%
Other Income 12,238 11,555 15,000 15,000 - - 15,000 0%
Interfund Transfers In 26,423 - - - - - - -
Total Revenue 288,059 258,705 259,937 259,937 17,803 17,803 242,134 7%
Expenditures by Type
Supplies 168,527 62,084 135,500 137,706 110,225 3,429 113,653 24,053 83%
Services & Charges
Professional Services - 1,136 - - - - - - -
Education & Training 64,459 81,558 80,000 80,358 21,482 358 21,840 58,518 27%
Travel 41,704 20,646 50,000 50,358 450 358 808 49,550 2%
Other Services & Charges 37,480 31,475 55,000 63,908 15,892 1,800 17,692 46,216 28%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 143,643 134,816 185,000 194,624 37,824 2,516 40,340 154,284 21%
Capital - - - - - - - - -
Total Expenditures 312,170 196,900 320,500 332,330 148,048 5,945 153,993 178,337 46%
Net Surplus / (Deficit) (24,110) 61,806 (60,563) (72,393) (130,245) (136,190)
Beginning Cash Balance 445,146 421,276 483,549
Cash Adjustments 240 467 -
Ending Cash Balance 421,276 483,549 411,156 468,194
Cash Reserves Target 78,042 49,225 83,082
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the continuing education for the officers of the South Bend Police Department.
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has
been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending
levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the
General Fund (#101).
Cash Reserves Target
25% of Annual expenditures
85
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Public Safety LOIT Fund Number 249
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 9,205,130 9,703,297 7,999,276 7,999,276 757,860 757,860 7,241,416 9%
Interest Earnings 78,327 33,595 32,640 32,640 3,644 3,644 28,996 11%
Total Revenue 9,283,457 9,736,892 8,031,916 8,031,916 761,504 761,504 7,270,412 9%
Expenditures by Department
Police Department 4,114,929 4,619,654 4,737,560 4,737,560 347,023 - 347,023 4,390,537 7%
Fire Department 3,867,331 4,330,886 4,880,453 4,880,453 328,355 - 328,355 4,552,098 7%
Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 675,378 - 675,378 8,942,635 7%
Expenditures by Type
Personnel
Salaries & Wages 6,114,800 6,703,431 7,146,723 7,146,723 511,473 - 511,473 6,635,250 7%
Fringe Benefits 1,867,459 2,247,109 2,471,290 2,471,290 163,905 - 163,905 2,307,385 7%
Total Personnel 7,982,259 8,950,540 9,618,013 9,618,013 675,378 - 675,378 8,942,635 7%
Total Expenditures 7,982,259 8,950,540 9,618,013 9,618,013 675,378 - 675,378 8,942,635 7%
Net Surplus / (Deficit) 1,301,198 786,352 (1,586,097) (1,586,097) 86,126 86,126
Beginning Cash Balance 1,953,942 3,253,787 4,045,717
Cash Adjustments (1,353) 5,578 -
Ending Cash Balance 3,253,787 4,045,717 2,459,620 4,131,844
Cash Reserves Target 638,581 716,043 769,441
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts.
This fund can only be used to pay for Public Safety personnel.
The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes.
Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year.
In 2021, the wages and benefits for three (3) first class patrolman and three (3) first class firefighters were transferred from the General Fund (#101), bringing the total number of
FTE's budgeted in this fund to 49 police officers and 49 firefighters. The number of FTE's budgeted will increase or decrease based on the public safety local income tax revenue
received.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
86
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Police Take Home Vehicle Fund Number 278
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,333 5,480 5,720 5,720 560 560 5,160 10%
Interest Earnings 20,608 5,998 8,046 8,046 614 614 7,432 8%
Interfund Transfers In - - - - - - - -
Total Revenue 25,941 11,478 13,766 13,766 1,174 1,174 12,592 9%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 50,000 8,690 50,000 50,000 - - - 50,000 0%
Interfund Transfers Out - 49,087 - - - - - - -
Total Services & Charges 50,000 57,777 50,000 50,000 - - - 50,000 0%
Capital - - - - - - - - -
Total Expenditures 50,000 57,777 50,000 50,000 - - - 50,000 0%
Net Surplus / (Deficit)(24,059) (46,299) (36,234) (36,234) 1,174 1,174
Beginning Cash Balance 748,876 725,194 681,823
Cash Adjustments 376 2,928 -
Ending Cash Balance 725,194 681,823 645,589 681,312
Cash Reserves Target 750,000 750,000 750,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund pays for police vehicle off duty accident claims.
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of
Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of
suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the
fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Cash Reserves Target
Set dollar amount of $750,000
87
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Police Block Grants Fund Number 280
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 111 36 56 56 4 4 52 7%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 111 36 56 56 4 4 52 7%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)111 36 56 56 4 4
Beginning Cash Balance 3,983 4,095 4,138
Cash Adjustments 2 7 -
Ending Cash Balance 4,095 4,138 4,194 4,141
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund has been used to account for certain Police grants.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
88
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Fire Department Capital Fund Number 287
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 75,000 75,000 - - 75,000 0%
Charges for Services - 2,514,908 1,837,850 1,837,850 - - 1,837,850 0%
Interest Earnings 79,926 9,151 11,814 11,814 1,315 1,315 10,499 11%
Debt Proceeds - 1,660,000 - - - - - -
Other Income 25,437 8,244 - - - - - -
Interfund Transfers In 545,695 - - - - - - -
Total Revenue 651,058 4,192,303 1,924,664 1,924,664 1,315 1,315 1,923,349 0%
Expenditures by Type
Supplies 18,800 - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Debt Service Principal 434,910 343,971 702,189 702,189 174,462 - 174,462 527,727 25%
Debt Service Interest & Fees 43,560 31,114 43,578 43,578 7,693 - 7,693 35,885 18%
Interfund Transfers Out 726,206 746,231 750,307 750,307 379,191 - 379,191 371,116 51%
Total Services & Charges 1,204,676 1,121,316 1,496,074 1,496,074 561,345 - 561,345 934,728 38%
Capital 1,570,388 1,925,268 400,000 2,190,702 - 1,790,702 1,790,702 400,000 82%
Total Expenditures 2,793,864 3,046,584 1,896,074 3,686,776 561,345 1,790,702 2,352,047 1,334,728 64%
Net Surplus / (Deficit) (2,142,806) 1,145,719 28,590 (1,762,112) (560,030) (2,350,733)
Beginning Cash Balance 4,099,519 1,962,214 3,111,296
Cash Adjustments 5,501 3,364 -
Ending Cash Balance 1,962,214 3,111,296 1,349,184 2,551,266
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction
projects.
This fund received revenue from Medicaid settlements prior to 2019. In 2020, the interfund transfer from the EMS Operating Fund (#288) was replaced by payments from St Joseph
County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from interest
earned on the fund's cash balance.
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span,
generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear.
In recent years, the City has begun purchasing equipment through five year capital leases. The budgeted expenditures for debt service principal and interest have increased as the capital
expenditures for vehicles and equipment has gone down.
Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment
2/1/33, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment 1/15/38, debt schedule #168).
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
89
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Emergency Medical Services Operating Fund Number 288
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 23,943 - - - - - - -
Charges for Services 5,661,421 - - - - - - -
Fines, Forfeitures, and Fees 1,275 - - - - - - -
Interest Earnings 59,267 10,316 - - - - - -
Donations - - - - - - - -
Other Income 2,993 797 - - - - - -
Interfund Transfers In 988,936 - - - - - - -
Total Revenue 6,737,835 11,113 - - - - - -
Expenditures by Type
Personnel
Salaries & Wages 3,956,680 - - - - - - - -
Fringe Benefits 1,213,698 - - - - - - - -
Total Personnel 5,170,378 - - - - - - - -
Supplies 351,249 1,468 - - - - - - -
Services & Charges
Professional Services 71,285 1,292 - - - - - - -
Utilities 8,758 - - - - - - - -
Education & Training 19,688 4,778 - - - - - - -
Repairs & Maintenance 93,053 42,719 - - - - - - -
Interfund Allocations 261,156 - - - - - - - -
Other Services & Charges 222,012 54,946 - - - - - - -
Interfund Transfers Out - 1,716,684 707,215 707,215 607,079 - 607,079 100,136 86%
Total Services & Charges 675,953 1,820,418 707,215 707,215 607,079 - 607,079 100,136 86%
Capital 35,359 - - - - - - - -
Total Expenditures 6,232,938 1,821,886 707,215 707,215 607,079 - 607,079 100,136 86%
Net Surplus / (Deficit) 504,897 (1,810,773) (707,215) (707,215) (607,079) (607,079)
Beginning Cash Balance 1,956,568 2,520,160 607,079
Cash Adjustments 58,695 (102,309) 100,136
Ending Cash Balance 2,520,160 607,079 - -
Cash Reserves Target - - -
Fund Purpose:
This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical
Services division and reflected a portion of the cost associated with operating ambulances.
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities were
moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund simplified accounting. The transfer included the wages and benefits for 47
firefighters and 4 EMS billing personnel. Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related
to billing are accounted for in separate division in the General Fund
The remaining cash balance in Fund 288 was transferred to the General Fund during 2021.
Cash Reserves Target
No reserve requirement
90
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name HAZMAT Fund Number 289
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 9,350 - 10,000 10,000 - - 10,000 0%
Interest Earnings 709 243 376 376 25 25 351 7%
Other Income 12 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 10,071 243 10,376 10,376 25 25 10,351 0%
Expenditures by Type
Supplies 1,457 - 10,000 10,000 - - - 10,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 1,457 - 10,000 10,000 - - - 10,000 0%
Net Surplus / (Deficit)8,614 243 376 376 25 25
Beginning Cash Balance 19,039 27,647 27,937
Cash Adjustments (6) 47 -
Ending Cash Balance 27,647 27,937 28,313 27,962
Cash Reserves Target 364 - 2,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials
Response. This typically happens once or twice a year. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's
cash balance.
In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
91
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Indiana River Rescue Fund Number 291
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 111,870 54,600 90,000 90,000 31,850 31,850 58,150 35%
Interest Earnings 6,998 2,955 3,892 3,892 298 298 3,594 8%
Donations 24,945 - - - - - - -
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 143,813 57,555 93,892 93,892 32,148 32,148 61,744 34%
Expenditures by Type
Personnel
Salaries & Wages 462 - 3,000 3,000 - - - 3,000 0%
Fringe Benefits - - 2,500 2,500 - - - 2,500 0%
Total Personnel 462 - 5,500 5,500 - - - 5,500 0%
Supplies 10,913 16,731 18,500 18,500 - 900 900 17,600 5%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising 890 - 1,300 1,300 - - - 1,300 0%
Education & Training 10,855 425 9,000 9,000 (1,300) - (1,300) 10,300 -14%
Travel 942 2,524 15,000 15,000 - - - 15,000 0%
Repairs & Maintenance 7,520 - 43,000 43,000 - - - 43,000 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 20,206 2,949 68,300 68,300 (1,300) - (1,300) 69,600 -2%
Capital - - - - - - - - -
Total Expenditures 31,581 19,679 92,300 92,300 (1,300) 900 (400) 92,700 0%
Net Surplus / (Deficit) 112,232 37,876 1,592 1,592 33,448 32,548
Beginning Cash Balance 181,204 293,325 330,404
Cash Adjustments (111) (797) -
Ending Cash Balance 293,325 330,404 331,996 332,001
Cash Reserves Target 7,895 4,920 23,075
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically
2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of
instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's
unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic
trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue."
Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats,
outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories.
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
92
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Police Grants Fund Number 292
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue - - - - - - - -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- - - - - -
Beginning Cash Balance 26,716 26,716 26,716
Cash Adjustments - - -
Ending Cash Balance 26,716 26,716 26,716 26,716
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund #295.
There isn't a source of revenue at this time. Per the grant restrictions, no interest is earned on the cash balance in this fund.
There are no planned expenditures at this time.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
93
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Regional Police Academy Fund Number 294
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 23,525 9,350 20,000 20,000 - - 20,000 0%
Interest Earnings 3,069 1,106 1,620 1,620 113 113 1,507 7%
Other Income 175 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 26,769 10,456 21,620 21,620 113 113 21,507 1%
Expenditures by Type
Supplies - 214 1,500 1,500 - - - 1,500 0%
Services & Charges
Professional Services - - - - - - - - -
Education & Training 157 - 10,000 10,000 - - - 10,000 0%
Travel - - 1,500 1,500 - - - 1,500 0%
Other Services & Charges 6,579 2,943 4,250 4,250 - - - 4,250 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 6,737 2,943 15,750 15,750 - - - 15,750 0%
Capital - - - - - - - - -
Total Expenditures 6,737 3,157 17,250 17,250 - - - 17,250 0%
Net Surplus / (Deficit)20,032 7,299 4,370 4,370 113 113
Beginning Cash Balance 98,440 118,481 125,984
Cash Adjustments 10 203 -
Ending Cash Balance 118,481 125,984 130,354 126,097
Cash Reserves Target 1,684 789 4,313
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy.
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance.
There are no major expenditures planned for this fund.
Cash Reserves Target
25% of Annual expenditures
94
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name COPS MORE Grant Fund Number 295
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 56,495 180,998 - - 12,244 12,244 (12,244) -
Fines, Forfeitures, and Fees 9,219 6,919 10,000 10,000 530 530 9,470 5%
Interest Earnings 4,724 594 170 170 66 66 104 39%
Donations 5,098 - - - - - - -
Other Income 1,949 260 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 77,485 188,771 10,170 10,170 12,840 12,840 (2,670) 126%
Expenditures by Type
Supplies 65,306 86,905 20,000 20,000 - - - 20,000 0%
Services & Charges
Professional Services - - - - - - - - -
Education & Training 300 - - - - - - - -
Travel - - - - - - - - -
Other Services & Charges 44,622 12,317 20,000 20,000 - - - 20,000 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 44,922 12,317 20,000 20,000 - - - 20,000 0%
Capital - 185,805 - 29,433 - 29,433 29,433 - 100%
Total Expenditures 110,228 285,026 40,000 69,433 - 29,433 29,433 40,000 42%
Net Surplus / (Deficit)(32,743) (96,255) (29,830) (59,263) 12,840 (16,593)
Beginning Cash Balance 202,035 169,439 73,474
Cash Adjustments 146 290 -
Ending Cash Balance 169,439 73,474 14,211 86,315
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. In recent years, this fund has also been used to track donations and their
associated expenditures.
This fund recives revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the
Making Officer Redeployment Effective (MORE) program. The cash balance results from funds received from the grants along with impound towing fees.
In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend
Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to value
peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The PAL
program was expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101).
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
95
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Police Federal Drug Enforcement Fund Number 299
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - - 25,000 25,000 - - 25,000 0%
Interest Earnings 3,131 723 883 883 16 16 867 2%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 3,131 723 25,883 25,883 16 16 25,867 0%
Expenditures by Type
Supplies - - 6,000 6,000 - - - 6,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 43,499 31,000 22,500 22,500 - - - 22,500 0%
Total Expenditures 43,499 31,000 28,500 28,500 - - - 28,500 0%
Net Surplus / (Deficit)(40,368) (30,277) (2,617) (2,617) 16 16
Beginning Cash Balance 153,920 113,552 83,275
Cash Adjustments - - -
Ending Cash Balance 113,552 83,275 80,658 83,291
Cash Reserves Target 10,875 7,750 7,125
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and
training.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives
revenue from interest earned on the fund's cash balance.
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Cash Reserves Target
25% of Annual expenditures
96
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Transfers In 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51%
Total Revenue 321,706 341,231 345,307 345,307 175,941 175,941 169,366 51%
Expenditures by Type
Services & Charges
Debt Service Principal 170,000 195,000 205,000 205,000 105,000 - 105,000 100,000 51%
Debt Service Interest & Fees 151,706 146,231 140,307 140,307 70,941 - 70,941 69,366 51%
Total Services & Charges 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51%
Total Expenditures 321,706 341,231 345,307 345,307 175,941 - 175,941 169,366 51%
Net Surplus / (Deficit) - - - - - -
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168).
The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount
of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%. The capital
expenditures of this bond are tracked in the 2018 Fire Station #9 Bond Capital Fund (#451).
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Debt service payments are due on January 15 and July 15. The final bond payment is due 1/15/38.
Cash Reserves Target
No reserve requirement
97
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 42,008 2,981 - - 283 283 (283) -
Debt Proceeds - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 42,008 2,981 - - 283 283 (283) -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 3,143,446 89,311 - - - - - - -
Total Expenditures 3,143,446 89,311 - - - - - - -
Net Surplus / (Deficit)(3,101,438) (86,330) - - 283 283
Beginning Cash Balance 3,494,445 399,877 314,233
Cash Adjustments 6,871 686 -
Ending Cash Balance 399,877 314,233 314,233 314,516
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and
addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in
the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of
3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects.
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2,
and accommodate up to seven assigned firefighters per day.
The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an
approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
98
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Fire Pension Fund Number 701
Fund Type Pension Trust Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,466,993 4,323,533 4,443,096 4,443,096 - - 4,443,096 0%
Interest Earnings 8,670 2,205 5,272 5,272 409 409 4,863 8%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 4,475,663 4,325,739 4,448,368 4,448,368 409 409 4,447,959 0%
Expenditures by Type
Personnel
Salaries & Wages 4,449,225 4,205,078 4,488,409 4,488,409 346,139 - 346,139 4,142,270 8%
Fringe Benefits - - - - - - - - -
Total Personnel 4,449,225 4,205,078 4,488,409 4,488,409 346,139 - 346,139 4,142,270 8%
Supplies - - 100 100 - - - 100 0%
Services & Charges
Professional Services 4,000 3,500 6,000 6,000 - 3,500 3,500 2,500 58%
Travel - - 350 350 - - - 350 0%
Other Services & Charges 1,126 679 1,400 1,400 70 - 70 1,330 5%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 5,126 4,179 7,750 7,750 70 3,500 3,570 4,180 46%
Total Expenditures 4,454,351 4,209,256 4,496,259 4,496,259 346,209 3,500 349,709 4,146,550 8%
Net Surplus / (Deficit)21,312 116,482 (47,891) (47,891) (345,800) (349,300)
Beginning Cash Balance 315,085 336,501 453,561
Cash Adjustments 104 577 -
Ending Cash Balance 336,501 453,561 405,670 107,760
Cash Reserves Target 445,435 420,926 449,626
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance
payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out.
Cash Reserves Target
10% of Annual expenditures
99
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Police Pension Fund Number 702
Fund Type Pension Trust Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,111,782 6,048,813 6,147,998 6,147,998 - - 6,147,998 0%
Interest Earnings 17,014 3,126 9,277 9,277 510 510 8,767 6%
Other Income 2,890 6,284 2,000 2,000 - - 2,000 0%
Interfund Transfers In - - - - - - - -
Total Revenue 6,131,686 6,058,223 6,159,275 6,159,275 510 510 6,158,765 0%
Expenditures by Type
Personnel
Salaries & Wages 6,374,654 6,186,554 6,049,340 6,049,340 515,073 - 515,073 5,534,267 9%
Fringe Benefits - - - - - - - - -
Total Personnel 6,374,654 6,186,554 6,049,340 6,049,340 515,073 - 515,073 5,534,267 9%
Supplies - - - - - - - - -
Services & Charges
Professional Services 4,000 3,500 6,500 6,500 - 3,500 3,500 3,000 54%
Travel - - 500 500 - - - 500 0%
Other Services & Charges 1,271 945 1,400 1,400 72 - 72 1,328 5%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 5,271 4,445 8,400 8,400 72 3,500 3,572 4,828 43%
Total Expenditures 6,379,925 6,190,998 6,057,740 6,057,740 515,145 3,500 518,645 5,539,095 9%
Net Surplus / (Deficit) (248,240) (132,776) 101,535 101,535 (514,634) (518,134)
Beginning Cash Balance 945,540 698,148 566,569
Cash Adjustments 848 1,197 -
Ending Cash Balance 698,148 566,569 668,104 51,935
Cash Reserves Target 637,993 619,100 605,774
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired officers or surviving spouses and for death benefits paid out. After 2020, there are no 1977 convertees.
Cash Reserves Target
10% of Annual expenditures
100
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Police K-9 Unit Fund Number 705
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65 21 5 5 2 2 3 44%
Donations - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 65 21 5 5 2 2 3 44%
Expenditures by Type
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)65 21 5 5 2 2
Beginning Cash Balance 2,330 2,395 2,420
Cash Adjustments 1 4 -
Ending Cash Balance 2,395 2,420 2,425 2,422
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for donations for the Police K-9 unit and track expenditures of those funds.
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing.
Cash Reserves Target
No reserve requirement
101
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Parks & Recreation Fund Number 201
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 10,048,047 9,566,845 9,247,389 9,247,389 - - 9,247,389 0%
Intergov./ Shared Revenues 890,592 904,581 906,694 906,694 - - 906,694 0%
Intergov./ Grants 3,635,801 648,098 - - - - - -
Charges for Services 2,583,508 2,760,462 2,881,450 2,881,450 197,197 197,197 2,684,253 7%
Interest Earnings 140,690 7,167 40,000 40,000 3,727 3,727 36,273 9%
Donations 1,714,670 1,061,421 715,000 715,000 445,570 445,570 269,430 62%
Other Income 329,248 127,858 25,000 25,000 1,030 1,030 23,970 4%
Interfund Transfers In 410,867 800,000 1,234,486 1,234,486 102,720 102,720 1,131,766 8%
Total Revenue 19,753,423 15,876,432 15,050,019 15,050,019 750,244 750,244 14,299,775 5%
Expenditures by Division
Park Administration 1,723,159 1,499,024 1,605,828 1,606,596 137,889 1,046 138,935 1,467,661 9%
Park Maintenance 9,916,774 6,962,316 7,183,287 7,278,444 547,125 140,275 687,400 6,591,044 9%
Golf Courses 1,621,929 1,501,398 1,503,657 1,539,486 106,682 3,700 110,383 1,429,103 7%
Recreation 3,034,640 2,773,309 2,936,242 2,954,292 288,470 7,667 296,137 2,658,155 10%
Marketing & Events 965,503 882,516 1,117,095 1,134,983 66,132 37,566 103,698 1,031,285 9%
Park Projects & Capital 6,432,472 1,041,871 - 89,131 9,616 79,515 89,131 - 100%
Potawatomi Zoo 700,000 700,000 701,965 701,965 350,161 - 350,161 351,804 50%
Total Expenditures 24,394,477 15,360,434 15,048,074 15,304,897 1,506,076 269,768 1,775,845 13,529,052 12%
Expenditures by Type
Personnel
Salaries & Wages 5,970,871 6,015,996 5,830,401 5,830,401 461,738 - 461,738 5,368,663 8%
Fringe Benefits 1,850,776 2,133,462 2,018,043 2,018,043 190,613 - 190,613 1,827,430 9%
Total Personnel 7,821,647 8,149,458 7,848,444 7,848,444 652,351 - 652,351 7,196,093 8%
Supplies 1,291,583 1,173,909 1,508,997 1,600,315 86,983 83,658 170,641 1,429,674 11%
Services & Charges
Professional Services 443,786 192,616 338,049 357,260 4,114 21,562 25,676 331,584 7%
Printing & Advertising 112,043 102,375 263,606 280,932 5,805 37,003 42,808 238,123 15%
Utilities 764,164 790,831 675,223 675,223 89,656 - 89,656 585,567 13%
Education & Training 23,428 11,167 25,425 26,825 1,916 1,100 3,016 23,809 11%
Travel 20,508 3,355 32,922 32,778 - - - 32,778 0%
Repairs & Maintenance 689,481 515,084 544,893 576,002 32,230 32,051 64,281 511,721 11%
Interfund Allocations 1,672,261 1,421,220 1,668,015 1,668,015 138,982 - 138,982 1,529,033 8%
Debt Service Principal 456,436 504,636 459,625 459,625 47,481 - 47,481 412,144 10%
Debt Service Interest & Fees 43,303 47,338 39,584 39,584 7,952 - 7,952 31,632 20%
Grants & Subsidies 715,000 715,000 715,000 715,000 365,000 - 365,000 350,000 51%
Other Services & Charges 1,176,018 691,376 528,291 551,982 63,991 31,098 95,088 456,894 17%
Interfund Transfers Out - 11,799 - - - - - - -
Total Services & Charges 6,116,428 5,006,796 5,290,633 5,383,225 757,126 122,814 879,940 4,503,285 16%
Capital 9,164,819 1,030,272 400,000 472,913 9,616 63,297 72,913 400,000 15%
Total Expenditures 24,394,477 15,360,434 15,048,074 15,304,897 1,506,076 269,768 1,775,845 13,529,052 12%
Net Surplus / (Deficit) (4,641,054) 515,998 1,945 (254,878) (755,832) (1,025,601)
Beginning Cash Balance 8,278,260 3,649,543 4,156,004
Cash Adjustments 12,338 (9,538) -
Ending Cash Balance 3,649,543 4,156,004 3,901,126 3,454,998
Cash Reserves Target 6,098,619 3,840,108 3,826,224
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences within
the City. There are several operational divisions within the department: Administration, Maintenance, Golf, Recreation, and Experience/Marketing. There are three capital/special project
divisions: Regional Cities Grant, Pokagon Band Donation, and Leighton Foundation Grant.
This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is
derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a
donation of $450,000 from the Pokagon Band. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars was completed in 2020. In 2019, VPA received
$1,000,000 from the Leighton Foundation. Interfund transfers from the EDIT Fund (#408) help subsidize the Parks operations. Revenue will decrease in 2021 due to the completion of
the $5 million Regional Cities Grant, decrease in donations, and the decrease in estimated property tax receipts due to circuit breaker property tax reform.
Capital Projects - In 2019, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. In 2020,
the decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. The increase in Professional
Services and decrease in Other Services & Charges is primarily due to the reclassification of a service contract for the maintenance of the streetscapes and sidewalks downtown. Personnel
- From 2020 to 2021, several personnel changes were made: six positions were eliminated from this fund and three positions were transferred to other funds (two positions transferred to
the Community Inititives division in Fund #101 and one position transferred to the Morris Performing Arts Center budget in Fund #101). Accounting Change - In 2019, the Recreation
Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them is represented in the Parks & Recreation Fund
(#201). This allowed for better reporting and more efficient use of funds.
Cash Reserves Target
25% of Annual expenditures
102
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Morris PAC / Palais Royale Marketing Fund Number 273
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 21,618 3,535 5,000 5,000 - - 5,000 0%
Interest Earnings 1,802 648 578 578 69 69 509 12%
Donations - - - - 500 500 (500) -
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 23,421 4,183 5,578 5,578 569 569 5,009 10%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising 7,720 832 20,000 29,984 - 9,984 9,984 20,000 33%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 7,720 832 20,000 29,984 - 9,984 9,984 20,000 33%
Capital - - - - - - - - -
Total Expenditures 7,720 832 20,000 29,984 - 9,984 9,984 20,000 33%
Net Surplus / (Deficit)15,701 3,351 (14,422) (24,406) 569 (9,415)
Beginning Cash Balance 57,345 73,045 76,521
Cash Adjustments (1) 125 -
Ending Cash Balance 73,045 76,521 52,115 77,090
Cash Reserves Target 1,930 208 7,496
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial
promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais
Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts
Center and Palais Royale.
Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives
revenue from interest earned on the fund's cash balance.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the
advertising displayed on them.
Cash Reserves Target
25% of Annual expenditures
103
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Morris PAC / Self-Promotion Fund Number 274
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 82,464 37,554 65,000 65,000 - - 65,000 0%
Interest Earnings 3,934 1,818 1,737 1,737 203 203 1,534 12%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 86,398 39,372 66,737 66,737 203 203 66,534 0%
Expenditures by Type
Services & Charges
Professional Services 956 - 80,000 80,000 - - - 80,000 0%
Printing & Advertising - 1,100 35,000 35,000 - - - 35,000 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 956 1,100 115,000 115,000 - - - 115,000 0%
Capital - - - - - - - - -
Total Expenditures 956 1,100 115,000 115,000 - - - 115,000 0%
Net Surplus / (Deficit)85,442 38,272 (48,263) (48,263) 203 203
Beginning Cash Balance 101,499 186,839 225,432
Cash Adjustments (101) 320 -
Ending Cash Balance 186,839 225,432 177,169 225,635
Cash Reserves Target 239 275 28,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund.
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris
PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also receives revenue from interest earned on the fund's cash balance.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
Cash Reserves Target
25% of Annual expenditures
104
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2017 Parks Bond Debt Service Fund Number 312
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,166,972 1,087,915 1,100,842 1,100,842 - - 1,100,842 0%
Intergov./ Shared Revenues 74,210 63,774 45,280 45,280 - - 45,280 0%
Interest Earnings 1,412 (244) 2,023 2,023 169 169 1,854 8%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 1,242,595 1,151,444 1,148,145 1,148,145 169 169 1,147,976 0%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Debt Service Principal 770,000 785,000 825,000 825,000 395,000 - 395,000 430,000 48%
Debt Service Interest & Fees 411,140 387,965 364,193 364,193 185,058 - 185,058 179,136 51%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49%
Total Expenditures 1,181,140 1,172,965 1,189,193 1,189,193 580,058 - 580,058 609,136 49%
Net Surplus / (Deficit) 61,455 (21,521) (41,048) (41,048) (579,889) (579,889)
Beginning Cash Balance 147,325 208,740 187,578
Cash Adjustments (39) 358 -
Ending Cash Balance 208,740 187,578 146,530 (392,311)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park
District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds
after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame
debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Debt service payments are due on January 15 and July 15. The first debt service payment was due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are
assumed to come in to cover the debt service payments through the life of the bond.
Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Cash Reserves Target
No reserve requirement
105
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Coveleski Stadium Capital Fund Number 401
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 23,125 - 30,000 30,000 - - 30,000 0%
Interest Earnings 823 144 351 351 11 11 340 3%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 23,947 144 30,351 30,351 11 11 30,340 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 38,513 15,099 30,000 30,000 - - - 30,000 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 38,513 15,099 30,000 30,000 - - - 30,000 0%
Capital 32,955 - - - - - - - -
Total Expenditures 71,468 15,099 30,000 30,000 - - - 30,000 0%
Net Surplus / (Deficit)(47,520) (14,955) 351 351 11 11
Beginning Cash Balance 73,256 25,850 11,685
Cash Adjustments 114 790 -
Ending Cash Balance 25,850 11,685 12,036 10,950
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend.
Revenues are in the form of compensation received by the City based on stadium attendance.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
106
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Morris Performing Arts Center Capital Fund Number 416
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 82,464 37,554 65,000 65,000 - - 65,000 0%
Interest Earnings 10,956 3,981 2,175 2,175 183 183 1,992 8%
Other Income 575 - - - - - - -
Interfund Transfers In - 175,579 - - - - - -
Total Revenue 93,995 217,114 67,175 67,175 183 183 66,992 0%
Expenditures by Type
Supplies 14,469 - 25,000 25,000 - - - 25,000 0%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - - - - - - - -
Repairs & Maintenance 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 21,435 90,471 25,000 26,625 - 1,625 1,625 25,000 6%
Capital 14,149 346,394 - - - - - - -
Total Expenditures 50,052 436,865 50,000 51,625 - 1,625 1,625 50,000 3%
Net Surplus / (Deficit) 43,943 (219,751) 17,175 15,550 183 (1,442)
Beginning Cash Balance 378,088 422,125 203,098
Cash Adjustments 94 724 -
Ending Cash Balance 422,125 203,098 218,648 203,281
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.00 deposited into Morris PAC Capital Fund (#416), $1.50 deposited into
the General Fund (#101), and $1.00 deposited into Morris PAC Self-Promotion Fund (#274). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
Due to the COVID-19 pandemic, the Morris PAC was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of
less events due to the pandemic.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical
equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Funds will be raised, deposited, and expensed through the Venues, Parks
& Arts Foundation.
Cash Reserves Target
No reserve requirement
107
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Palais Royale Historic Preservation Fund Number 450
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 14,425 6,477 8,000 8,000 119 119 7,881 1%
Interest Earnings 2,961 617 369 369 73 73 296 20%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 17,386 7,094 8,369 8,369 191 191 8,177 2%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Repairs & Maintenance 38,779 34,160 35,000 35,000 - - - 35,000 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 38,779 34,160 35,000 35,000 - - - 35,000 0%
Capital - - - - - - - - -
Total Expenditures 38,779 34,160 35,000 35,000 - - - 35,000 0%
Net Surplus / (Deficit)(21,393) (27,066) (26,631) (26,631) 191 191
Beginning Cash Balance 129,091 107,792 80,911
Cash Adjustments 94 185 -
Ending Cash Balance 107,792 80,911 54,280 81,102
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no
operational related expenditures, such as personnel.
This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest
earned on the fund's cash balance.
Repairs/improvements needed:
- Wall repairs (interior and exterior), including painting, light fixtures, etc.
Cash Reserves Target
No reserve requirement
108
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2018 Zoo Bond Capital Fund Number 453
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Debt Proceeds - - - - - - - -
Interest Earnings 22,489 293 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 22,489 293 - - - - - -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 3,166,419 121,222 - - - - - - -
Total Expenditures 3,166,419 121,222 - - - - - - -
Net Surplus / (Deficit)(3,143,930) (120,929) - - - -
Beginning Cash Balance 3,264,859 120,929 -
Cash Adjustments - - -
Ending Cash Balance 120,929 - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the
Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment
due 2/1/34.
The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond
issuance costs were $3,702,814.
This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue.
The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible
gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps
and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff
and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal
holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo.
The bond capital was fully spent in 2020.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
109
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2017 Parks Bond Capital Fund Number 471
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 297,324 72,162 - - 5,338 5,338 (5,338) -
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 297,324 72,162 - - 5,338 5,338 (5,338) -
Expenditures by Division
Series A - Howard Park 842,454 73,054 - - - - - - -
Series B - St. Louis Street 1,041,033 6,643 - 27,752 - - - 27,752 0%
Series C - Colfax-Seitz - - - 1,012,332 - 1,008,400 1,008,400 3,932 100%
Series D - Howard-Farmers 69,413 1,071,889 - 108,066 - 98,066 98,066 10,000 91%
Series E - Miami-Twyckenham - 685,828 - 131,047 - 105,519 105,519 25,528 81%
Series F - Seitz Park - - - 1,088,451 - 1,085,400 1,085,400 3,051 100%
Series G - East Race 162,500 22,320 - 1,279,584 - 1,279,584 1,279,584 - 100%
Series H - Pinhook Park 886,000 454,571 - 553,069 - 359,434 359,434 193,635 65%
Series I - Other Park Improv.1,178,907 109,488 - 176,901 50,000 4,213 54,213 122,688 31%
Series J - Pinhook Connect - 755,805 - 169,060 16,580 83,023 99,603 69,457 59%
Series K - Future Projects 10,800 47,423 - 913,477 - - - 913,477 0%
Total Expenditures 4,191,107 3,227,021 - 5,459,738 66,580 4,023,638 4,090,218 1,369,520 75%
Expenditures by Type
Services & Charges
Professional Services 15,000 - - 6,464 - - - 6,464 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 15,000 - - 6,464 - - - 6,464 0%
Capital 4,176,107 3,227,021 - 5,453,274 66,580 4,023,638 4,090,218 1,363,056 75%
Total Expenditures 4,191,107 3,227,021 - 5,459,738 66,580 4,023,638 4,090,218 1,369,520 75%
Net Surplus / (Deficit) (3,893,782) (3,154,859) - (5,459,738) (61,242) (4,084,879)
Beginning Cash Balance 12,944,127 9,062,798 5,926,118
Cash Adjustments 12,453 18,179 -
Ending Cash Balance 9,062,798 5,926,118 466,380 5,874,214
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Parks Bond proceeds.
In 2017, the City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January
15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312).
Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance.
These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series
C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to
Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade
and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security,
lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships,
and build-outs
110
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Parking Garages Fund Number 601
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 945,347 844,835 900,000 900,000 102,331 102,331 797,669 11%
Fines, Forfeitures, and Fees 42,745 38,862 61,500 61,500 2,661 2,661 58,839 4%
Interest Earnings 32,323 8,089 10,068 10,068 607 607 9,461 6%
Other Income 16,084 2,468 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 1,036,499 894,253 971,568 971,568 105,599 105,599 865,969 11%
Expenditures by Subdivisions
Parking Enforcement 105,009 71,212 13,962 13,962 332 - 332 13,630 2%
Parking General Operations - 40,118 574,746 573,152 78,489 - 78,489 494,663 14%
Main Street Garage 270,215 638,343 211,426 234,971 6,826 22,888 29,714 205,258 13%
Leighton Plaza Garage 450,815 478,042 227,584 238,578 11,792 5,713 17,506 221,072 7%
Wayne Street Garage 197,869 307,837 171,020 180,232 6,499 7,682 14,181 166,051 8%
Eddy St Commons Garage 15,000 10,511 - - - - - - -
Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 103,939 36,282 140,221 1,100,674 11%
Expenditures by Type
Supplies - - - - - - - - -
Services & Charges
Professional Services 700,335 490,335 488,000 494,874 78,136 1,252 79,388 415,486 16%
Printing & Advertising - - - - - - - - -
Utilities 104,528 100,720 117,000 119,630 9,728 2,378 12,106 107,525 10%
Repairs & Maintenance 126,794 237,452 125,000 142,776 - 17,776 17,776 125,000 12%
Interfund Allocations 49,026 124,317 161,738 161,738 13,480 - 13,480 148,258 8%
Other Services & Charges 13,574 17,088 7,000 7,000 2,595 - 2,595 4,405 37%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 994,258 969,911 898,738 926,018 103,939 21,406 125,344 800,674 14%
Capital 44,650 576,152 300,000 314,877 - 14,877 14,877 300,000 5%
Total Expenditures 1,038,908 1,546,063 1,198,738 1,240,895 103,939 36,282 140,221 1,100,674 11%
Net Surplus / (Deficit)(2,409) (651,810) (227,170) (269,327) 1,661 (34,622)
Beginning Cash Balance 1,325,951 1,326,253 674,268
Cash Adjustments 2,710 (175) -
Ending Cash Balance 1,326,253 674,268 404,941 682,802
Cash Reserves Target 259,727 386,516 310,224
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are
under outside contract with DTSB (Downtown South Bend, Inc.). Starting with 2021, a new management contract will be in effect.
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages.
Effective January 2017, the Common Council approved an increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years.
Starting in 2020, the Parking Garage Fund will reimburse the Morris Performing Arts Center Division (in Fund #101) for 100% of costs of wages and benefits for the Manager-Facility
Operations position. This is represented as an Interfund Allocation expense.
The capital budget decreased from 2020 to 2021 due to several large, one-time capital improvement projects that will be completed during 2020. However, there are many capital
improvement needs.
111
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Century Center Operations Fund Number 670
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,275,000 956,250 637,500 637,500 318,750 318,750 318,750 50%
Charges for Services 3,192,290 924,923 2,750,000 2,750,000 16,801 16,801 2,733,199 1%
Interest Earnings 24 7 - - 54 54 (54) -
Other Income 9,692 5,936 6,275 6,275 18 18 6,257 0%
Interfund Allocation Reimb 66,045 68,478 67,477 67,477 5,624 5,624 61,853 8%
Interfund Transfers In - - - - - - - -
Total Revenue 4,543,051 1,955,594 3,461,252 3,461,252 341,247 341,247 3,120,005 10%
Expenditures by Subdivisions
City Operations 1,390,766 1,149,345 1,453,760 1,461,143 108,932 17,231 126,163 1,334,980 9%
Food & Beverage Operations 3,137,910 1,444,541 2,772,311 2,772,311 76,192 - 76,192 2,696,119 3%
Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 185,124 17,231 202,355 4,031,099 5%
Expenditures by Type
Personnel
Salaries & Wages 473,272 368,842 423,365 423,365 30,986 - 30,986 392,379 7%
Fringe Benefits 155,072 138,803 166,211 166,211 10,787 - 10,787 155,424 6%
Other Personnel Costs 1,197,879 757,895 900,000 900,000 45,781 - 45,781 854,219 5%
Total Personnel 1,826,223 1,265,540 1,489,576 1,489,576 87,554 - 87,554 1,402,022 6%
Supplies 1,145,517 317,548 1,150,000 1,150,000 9,557 1,734 11,292 1,138,708 1%
Services & Charges
Professional Services 76,325 35,698 120,628 120,628 8,310 - 8,310 112,318 7%
Printing & Advertising 2,893 277 - 1,000 - 546 546 454 55%
Utilities 375,552 276,273 383,819 386,437 34,811 542 35,353 351,084 9%
Education & Training - 1,724 - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance 101,642 74,654 101,000 104,522 3,860 5,096 8,956 95,565 9%
Interfund Allocations 162,380 169,544 247,195 247,195 20,598 - 20,598 226,597 8%
Insurance 57,019 47,272 57,047 57,047 3,713 - 3,713 53,334 7%
Other Services & Charges 512,899 311,417 579,589 579,832 16,721 9,312 26,034 553,798 4%
Interfund Transfers Out 268,227 93,939 97,217 97,217 - - - 97,217 0%
Total Services & Charges 1,556,936 1,010,797 1,586,495 1,593,878 88,013 15,496 103,509 1,490,367 6%
Capital - - - - - - - - -
Total Expenditures 4,528,676 2,593,886 4,226,071 4,233,454 185,124 17,231 202,355 4,031,097 5%
Net Surplus / (Deficit) 14,375 (638,292) (764,819) (772,202) 156,123 138,892
Beginning Cash Balance 1,532,952 1,537,206 1,016,748
Cash Adjustments (10,121) 117,834 -
Ending Cash Balance 1,537,206 1,016,748 244,547 1,229,019
Cash Reserves Target 1,132,169 648,472 1,058,363
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts.
This fund receives Hotel/Motel Tax and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Due to the
COVID-19 pandemic, the Century Center was shut down for a several months during 2020. Revenue is expected to drop significantly for the foreseeable future as a result of less
events due to the pandemic.
In 2018, a new food & beverage management contract was signed with ASM Global (a company that specializes in venue management) - as a result, a portion of the staff were
transferred to the City. The repair and maintenance operation is handled by the City while the venue management is handled by ASM Global.
In 2021, the Financial Specialist Senior position was eliminated.
112
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Century Center Capital Fund Number 671
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,966 1,931 200 200 8 8 192 4%
Other Income - - - - - - - -
Interfund Transfers In 177,475 - - - - - - -
Total Revenue 190,441 1,931 200 200 8 8 192 4%
Expenditures by Type
Services & Charges
Professional Services 66,123 - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 66,123 - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 66,123 - - - - - - - -
Net Surplus / (Deficit)124,318 1,931 200 200 8 8
Beginning Cash Balance 857,363 981,681 983,612
Cash Adjustments - - -
Ending Cash Balance 981,681 983,612 983,812 983,620
Cash Reserves Target 800,000 800,000 800,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for capital expenditures at the Century Center. The cash is held in a separate capital bank account.
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers would like to begin transferring the annual net profit from the
Century Center Operations Fund (#670) into this fund.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid
directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget.
Cash Reserves Target
$800,000 Minimum per Board of Managers
113
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Century Center Energy Conservation Debt Svc Fund Number 672
Fund Type Debt Service Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 235,000 221,437 221,437 221,437 221,437 221,437 - 100%
Interest Earnings 4,232 2,552 1,200 1,200 131 131 1,069 11%
Other Income 104,511 97,225 88,057 88,057 - - 88,057 0%
Interfund Transfers In 90,752 93,939 97,217 97,217 - - 97,217 0%
Total Revenue 434,495 415,154 407,911 407,911 221,568 221,568 186,343 54%
Expenditures by Type
Services & Charges
Debt Service Principal 280,090 285,614 291,274 291,274 - - - 291,274 0%
Debt Service Interest & Fees 135,333 125,482 115,437 115,437 - - - 115,437 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 415,423 411,096 406,711 406,711 - - - 406,711 0%
Capital - - - - - - - - -
Total Expenditures 415,423 411,096 406,711 406,711 - - - 406,711 0%
Net Surplus / (Deficit)19,071 4,058 1,200 1,200 221,568 221,568
Beginning Cash Balance 170,316 189,409 193,705
Cash Adjustments 21 238 -
Ending Cash Balance 189,409 193,705 194,905 415,273
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements
at the Century Center including a new solar panel roof and other energy efficiency projects.
This fund receives revenue in the following ways: a pledge of Hotel/Motel Tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; an operating
transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid.
The bonds will be paid off over a 15 year period, with the final payment due on May 1, 2031.
Cash Reserves Target
No reserve requirement
114
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name City Cemetery Fund Number 730
Fund Type Special Revenue Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 803 259 134 134 27 27 107 20%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 803 259 134 134 27 27 107 20%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)803 259 134 134 27 27
Beginning Cash Balance 28,916 29,730 30,041
Cash Adjustments 12 51 -
Ending Cash Balance 29,730 30,041 30,175 30,068
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This trust fund is designated for expenses specifically for the City Cemetery.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
25% of Annual expenditures
115
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Bowman Cemetery Fund Number 731
Fund Type Special Revenue Fund
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,623 4,082 6,392 6,392 426 426 5,966 7%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 12,623 4,082 6,392 6,392 426 426 5,966 7%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)12,623 4,082 6,392 6,392 426 426
Beginning Cash Balance 454,888 467,692 472,576
Cash Adjustments 182 802 -
Ending Cash Balance 467,692 472,576 478,968 473,002
Cash Reserves Target 400,000 400,000 400,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s
ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to
account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2021. Appropriation requests for expenditures will be made as needed.
Cash Reserves Target
$400,000 minimum
116
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2015 Parks Bond Debt Service Fund Number 757
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,527 807 2,000 2,000 5 5 1,995 0%
Other Income - - - - - - - -
Interfund Transfers In 409,270 375,939 376,007 376,007 31,475 31,475 344,532 8%
Total Revenue 412,797 376,746 378,007 378,007 31,480 31,480 346,527 8%
Expenditures by Type
Services & Charges
Debt Service Principal 220,000 225,000 225,000 225,000 - - - 225,000 0%
Debt Service Interest & Fees 162,731 156,131 149,382 149,382 - - - 149,382 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 382,731 381,131 374,382 374,382 - - - 374,382 0%
Capital - - - - - - - - -
Total Expenditures 382,731 381,131 374,382 374,382 - - - 374,382 0%
Net Surplus / (Deficit)30,066 (4,385) 3,625 3,625 31,480 31,480
Beginning Cash Balance 560,431 590,497 586,111
Cash Adjustments - - -
Ending Cash Balance 590,497 586,111 589,736 617,591
Cash Reserves Target 590,497 586,111 589,736
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was
$5,605,000. The debt service reserve will be used towards the last debt service payment.
The Economic Development Income Tax (EDIT) Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final
payment due on August 1, 2035.
Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019.
Cash Reserves Target
100% cash reserves per bond covenants
117
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Interest Earnings 24,778 7,035 3,388 3,388 687 687 2,701 20%
Other Income 100,000 100,000 100,000 - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 124,778 107,035 103,388 3,388 687 687 2,701 20%
Expenditures by Type
Services & Charges
Professional Services 149,969 274,931 25,000 59,671 9,540 25,131 34,671 25,000 58%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 149,969 274,931 25,000 59,671 9,540 25,131 34,671 25,000 58%
Capital - - - - - - - - -
Total Expenditures 149,969 274,931 25,000 59,671 9,540 25,131 34,671 25,000 58%
Net Surplus / (Deficit) (25,191) (167,896) 78,388 (56,283) (8,853) (33,983)
Beginning Cash Balance 954,136 929,415 763,112
Cash Adjustments 470 1,593 -
Ending Cash Balance 929,415 763,112 706,829 757,759
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield
site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites
included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup
activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased
approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup
reporting, and community involvement activities.
Other income is derived from repayment from the River West TIF Fund (#324), with the last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
118
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Economic Development State Grants Fund Number 210
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - - - - - -
Interest Earnings 2,878 712 544 544 24 24 520 4%
Other Income 72,010 90,013 72,011 72,011 - - 72,011 0%
Interfund Transfers In - - - - - - - -
Total Revenue 74,888 90,725 72,555 72,555 24 24 72,531 0%
Expenditures by Type
Services & Charges
Professional Services 53,699 56,352 - 48,511 - 48,511 48,511 - 100%
Repairs & Maintenance - - - - - - - - -
Debt Service Principal 67,581 69,632 35,605 35,605 - - - 35,605 0%
Debt Service Interest & Fees 4,429 2,379 401 401 - - - 401 0%
Grants & Subsidies - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 230,000 - - - - - - - -
Total Services & Charges 355,710 128,362 36,006 84,517 - 48,511 48,511 36,006 57%
Capital - - - - - - - - -
Total Expenditures 355,710 128,362 36,006 84,517 - 48,511 48,511 36,006 57%
Net Surplus / (Deficit)(280,822) (37,637) 36,549 (11,962) 24 (48,487)
Beginning Cash Balance 344,987 64,775 27,154
Cash Adjustments 610 16 -
Ending Cash Balance 64,775 27,154 15,191 27,178
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program with final payment due in 2021.
- Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
119
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Department of Community Investment (DCI) Fund Number 211
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 434,000 10,650 552,550 552,550 - - 552,550 0%
Charges for Services 212,079 861,309 483,267 483,267 6,560 6,560 476,707 1%
Fines, Forfeitures, and Fees - 46,076 56,840 56,840 2,000 2,000 54,840 4%
Interest Earnings 17,680 8,876 15,000 15,000 1,467 1,467 13,533 10%
Other Income 4,123 2,598 - - - - - -
Interfund Allocation Reimb - 174,531 175,765 175,765 12,148 12,148 163,617 7%
Interfund Transfers In 2,350,633 2,268,899 1,752,159 1,752,159 - - 1,752,159 0%
Total Revenue 3,018,515 3,372,939 3,035,581 3,035,581 22,175 22,175 3,013,406 1%
Expenditures by Type
Personnel
Salaries & Wages 1,493,197 1,529,047 1,921,625 1,921,625 137,050 - 137,050 1,784,575 7%
Fringe Benefits 528,540 568,983 716,373 716,373 52,760 - 52,760 663,613 7%
Total Personnel 2,021,736 2,098,029 2,637,998 2,637,998 189,810 - 189,810 2,448,188 7%
Supplies 18,276 13,503 26,120 32,621 2,521 6,413 8,934 23,687 27%
Services & Charges
Professional Services 157,623 224,609 281,800 618,163 4,525 339,887 344,412 273,751 56%
Printing & Advertising 13,604 7,560 24,000 24,000 270 - 270 23,730 1%
Education & Training 9,835 4,576 22,000 34,500 - 12,500 12,500 22,000 36%
Travel 24,271 4,502 20,000 20,000 - - - 20,000 0%
Repairs & Maintenance 9,911 12,447 3,100 3,100 632 - 632 2,468 20%
Interfund Allocations 464,363 357,941 652,726 652,726 54,392 - 54,392 598,334 8%
Other Services & Charges 16,116 11,772 26,450 32,450 710 - 710 31,740 2%
Interfund Transfers Out - 35,000 50,000 50,000 4,163 - 4,163 45,837 8%
Total Services & Charges 695,723 658,407 1,080,076 1,434,939 64,693 352,387 417,079 1,017,860 29%
Capital - - - - - - - - -
Total Expenditures 2,735,735 2,769,940 3,744,194 4,105,558 257,023 358,800 615,823 3,489,735 15%
Net Surplus / (Deficit) 282,780 603,000 (708,613) (1,069,977) (234,848) (593,648)
Beginning Cash Balance 729,684 1,012,307 1,629,498
Cash Adjustments (158) 14,191 -
Ending Cash Balance 1,012,307 1,629,498 559,521 1,387,768
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
This fund is mainly supported by interfund transfers from the Economic Development Income Tax (EDIT) Fund (#408). In 2021, the interfund transfer from the Economic
Development Income Tax (EDIT) Fund (#408) will be reduced in order to spend down this fund's cash reserves. There is no cash reserve requirement in this fund as it is supported by
interfund transfers and does not need to carry a cash balance. This fund also receives revenue from federal grants and staff contracts. Starting in 2020, the wages and benefits for two
Zoning staff were allocated back to the Building Department (Fund #600). This revenue is represented as an interfund allocation reimbursement transferred from Fund #600.
In 2020, a part-time position was added to help promote greater regulatory compliance for the Historic Preservation Commission (HPC) and new City zoning responsibilities.
Additional capacity will be used to support Business Licensing and to reduce the work load of a Code Inspector. In 2021, two new positions are added to the Business Development
team to support the newly awarded Revolving Loan Fund Grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). These positions will handle all loan
applications and processing through closing. The positions are fully funded by grant revenue. In 2021, the department will begin splitting out the budget by activity to better track the
spending and manage its operations.
Cash Reserves Target
No reserve requirement
120
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Dept of Community Investment Grants Fund Number 212
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,030,043 2,392,383 3,150,111 3,150,111 - - 3,150,111 0%
Fines, Forfeitures, and Fees 30 121 - - - - - -
Other Income 483,931 186,664 119,687 119,687 2,467 2,467 117,220 2%
Interfund Transfers In - - - - - - - -
Total Revenue 2,514,004 2,579,168 3,269,798 3,269,798 2,467 2,467 3,267,331 0%
Expenditures by Type
Services & Charges
Professional Services - 40,488 - 138,301 - 138,301 138,301 - 100%
Grants & Subsidies 2,555,898 2,529,492 2,755,134 5,870,249 164,339 2,963,397 3,127,735 2,742,514 53%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 2,555,898 2,569,980 2,755,134 6,008,550 164,339 3,101,697 3,266,036 2,742,514 54%
Capital - - - - - - - - -
Total Expenditures 2,555,898 2,569,980 2,755,134 6,008,550 164,339 3,101,697 3,266,036 2,742,514 54%
Net Surplus / (Deficit) (41,893) 9,188 514,664 (2,738,752) (161,872) (3,263,569)
Beginning Cash Balance 347,782 305,248 313,907
Cash Adjustments (641) (528) -
Ending Cash Balance 305,248 313,907 (2,424,845) 287,995
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances:
Special allocations of CDBG and ESG awarded under the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) are separate from regular allocations and are accounted
for in the COVID-19 Response Fund 264.
This fund accounts for various grants including:
Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable
living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the
elimination of slum and blight.
Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the
shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are
the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be
used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent
of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose
incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed
120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs"
objectives.
Shelter Plus Care Program (S+C) - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other
sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with
alcohol and/or drugs, and HIV/AIDS or related diseases.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
121
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Unsafe Building Fund Number 219
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 263,172 51,581 111,100 111,100 3,098 3,098 108,002 3%
Interest Earnings 18,352 7,420 11,932 11,932 750 750 11,182 6%
Other Income 2,298 18 - - - - - -
Interfund Transfers In 681,491 - - - - - - -
Total Revenue 965,314 59,018 123,032 123,032 3,848 3,848 119,184 3%
Expenditures by Subdivisions
NEAT Crew 435,893 23,896 - - - - - - -
Unsafe Building 156,655 117,855 113,500 113,805 11,653 10,225 21,878 91,927 19%
Total Expenditures 592,547 141,751 113,500 113,805 11,653 10,225 21,878 91,927 19%
Expenditures by Type
Personnel
Salaries & Wages 178,355 - - - - - - - -
Fringe Benefits 65,378 - - - - - - - -
Total Personnel 243,732 - - - - - - - -
Supplies 22,623 5,458 - - - - - - -
Services & Charges
Professional Services 39,500 27,070 17,500 17,805 5,080 10,225 15,305 2,500 86%
Repairs & Maintenance 153,241 - - - - - - - -
Interfund Allocations 34,894 - - - - - - - -
Other Services & Charges 73,977 109,224 96,000 96,000 6,573 - 6,573 89,427 7%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 301,612 136,294 113,500 113,805 11,653 10,225 21,878 91,927 19%
Capital 24,580 - - - - - - - -
Total Expenditures 592,547 141,751 113,500 113,805 11,653 10,225 21,878 91,927 19%
Net Surplus / (Deficit) 372,767 (82,733) 9,532 9,227 (7,805) (18,030)
Beginning Cash Balance 543,230 923,154 832,938
Cash Adjustments 7,157 (7,482) -
Ending Cash Balance 923,154 832,938 842,165 836,786
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for
board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building
Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints,
partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's
neighborhoods.
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited
performance bonds, special assessments, and civil penalties.
Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) division of the Department of Code Enforcement was moved into the newly established Code Enforcement
Fund (#230), resulting in a large decrease in expenditures from 2019 to 2020. This allowed for more transparency regarding the Unsafe Building fines and fees collected in this fund
and the expenditure of those revenues on allowable expenses. The expenditures in this fund will be equal to or less than revenues received. Budgeted expenditures includes emergency
demolitions and expenses associated with monitoring unsafe building concerns.
122
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Rental Units Regulation Fund Number 221
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 7,375 107,800 100,000 100,000 20 20 99,980 0%
Interest Earnings 351 573 200 200 170 170 30 85%
Interfund Transfers In - 245,626 241,527 241,527 - - 241,527 0%
Total Revenue 7,726 353,999 341,727 341,727 190 190 341,537 0%
Expenditures by Type
Personnel
Salaries & Wages - 119,900 184,228 184,228 9,832 - 9,832 174,396 5%
Fringe Benefits - 59,277 82,349 82,349 5,087 - 5,087 77,262 6%
Total Personnel - 179,177 266,577 266,577 14,919 - 14,919 251,658 6%
Supplies - 332 5,800 5,800 - - - 5,800 0%
Services & Charges
Professional Services - 1,505 55,000 81,850 - 26,850 26,850 55,000 33%
Printing & Advertising - - 4,000 4,000 - - - 4,000 0%
Education & Training - - 750 750 - - - 750 0%
Travel - - 800 800 - - - 800 0%
Repairs & Maintenance - - 1,800 1,800 - - - 1,800 0%
Interfund Allocations - - - - - - - - -
Other Services & Charges - 1,748 7,000 7,000 - - - 7,000 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 3,254 69,350 96,200 - 26,850 26,850 69,350 28%
Capital - - - - - - - - -
Total Expenditures - 182,762 341,727 368,577 14,919 26,850 41,769 326,808 11%
Net Surplus / (Deficit)7,726 171,237 - (26,850) (14,728) (41,578)
Beginning Cash Balance 10,105 17,823 189,090
Cash Adjustments (9) 31 -
Ending Cash Balance 17,823 189,090 162,240 174,362
Cash Reserves Target - 18,276 36,858
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-19).
Both of these programs are managed by the Department of Code Enforcement.
The Rental Safety Verification Program (RSVP) requires an occupancy inspection of all real property or rental units that are intended to be occupied or are occupied by anyone other than
the owner. This program is designed to ensure all City of South Bend rental units meet the minimum property standards of the International Property Maintenance Code, which are
incorporated into Chapter 6-Article 14 of the City's municipal code. Once the rental unit has been inspected with an Inspection Report and approved for occupancy, an Inspection
Certificate shall be issued by the Department authorizing the rental unit to be occupied. The purpose of the Inspection Report and Inspection Certificate issued to the owner or the
property manager (if applicable) is to verify that the rental unit is safe and habitable for occupancy with respect to: electrical systems, plumbing systems, water and sanitary system,
including hot water, heating and ventilation systems, bathroom, toilet facilities, doors, windows, stairways, hallways, functioning smoke detectors, lead hazards, indoor air quality, and the
overall structure in which a rental unit is established.
Revenue generation for the Rental Safety Verification Program (RSVP) will be derived from follow up re-inspection fees and assessments for noncompliance. First and second
inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this program
is new, revenue could vary greatly from current estimates. A transfer from the Economic Development Income Tax (EDIT) Fund (#408) will make up the difference.
Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Code Enforcement's costs of the
program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the Consolidated Building Fund (#600). In 2020, RSVP was moved into this fund in order to better track
its revenue and expenditures.
The only increase in the 2021 budget for this fund are for personnel expenditures. The 2021 salary ordinance increased all salary caps by 0.8% and health insurance increased $2,500 per
employee (4 employees). Otherwise reductions in supplies and services offset the personnel increase.
Cash Reserves Target
10% of Annual expenditures
123
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Code Enforcement Fund Fund Number 230
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits - 30,425 31,200 31,200 2,820 2,820 28,380 9%
Charges for Services - 43,360 53,250 53,250 2,954 2,954 50,297 6%
Fines, Forfeitures, and Fees - 367,113 304,000 304,000 45,572 45,572 258,428 15%
Interest Earnings - 2,492 - - 677 677 (677) -
Debt Proceeds - 80,000 - - - - - -
Other Income - 15,396 2,725 2,725 340 340 2,385 12%
Interfund Allocation Reimb - 76,927 34,708 34,708 2,896 2,896 31,812 8%
Interfund Transfers In - 3,619,593 3,573,687 3,573,687 - - 3,573,687 0%
Total Revenue - 4,235,305 3,999,570 3,999,570 55,258 55,258 3,944,312 1%
Expenditures by Subdivisions
Neighborhood Code Enforce.- 2,084,724 2,402,890 2,483,743 177,813 87,294 265,107 2,218,636 11%
NEAT Crew - 414,272 569,372 573,212 38,254 45,578 83,832 489,380 15%
Animal Resource Center - 934,825 1,001,724 1,009,609 68,401 28,439 96,839 912,769 10%
Total Expenditures - 3,433,820 3,973,986 4,066,563 284,468 161,310 445,778 3,620,785 11%
Expenditures by Type
Personnel
Salaries & Wages - 1,415,442 1,456,785 1,456,785 111,857 - 111,857 1,344,928 8%
Fringe Benefits - 588,698 628,887 628,887 49,287 - 49,287 579,600 8%
Total Personnel - 2,004,140 2,085,672 2,085,672 161,144 - 161,144 1,924,528 8%
Supplies - 113,969 163,700 165,536 4,763 4,693 9,456 156,080 6%
Services & Charges
Professional Services - 40,574 110,300 112,801 3,436 21,009 24,445 88,355 22%
Printing & Advertising - 10,559 24,305 24,592 - 287 287 24,305 1%
Utilities - 31,984 30,667 30,667 2,067 - 2,067 28,600 7%
Education & Training - 2,933 5,000 5,000 - - - 5,000 0%
Travel - 3,826 2,400 2,400 - - - 2,400 0%
Repairs & Maintenance - 239,861 410,650 410,955 7,596 305 7,900 403,054 2%
Interfund Allocations - 814,847 763,484 763,484 63,631 - 63,631 699,853 8%
Debt Service Principal - 47,510 124,425 124,425 29,290 - 29,290 95,135 24%
Debt Service Interest & Fees - 2,954 9,573 9,573 1,148 - 1,148 8,425 12%
Other Services & Charges - 120,664 243,810 251,459 11,394 55,017 66,411 185,049 26%
Total Services & Charges - 1,315,711 1,724,614 1,735,355 118,561 76,617 195,178 1,540,176 11%
Capital - - - 80,000 - 80,000 80,000 - 100%
Total Expenditures - 3,433,820 3,973,986 4,066,563 284,468 161,310 445,778 3,620,784 11%
Net Surplus / (Deficit) - 801,485 25,584 (66,993) (229,210) (390,520)
Beginning Cash Balance - - 803,572
Cash Adjustments - 2,088 -
Ending Cash Balance - 803,572 736,579 558,811
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by
the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600)
into this fund. The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into this fund. Generally speaking, the goal for
the 2021 budget for Code Enforcement is to remain status quo with the exception of increases in personnel and Interfund Allocations. Additional reductions in Fund 230 includes part
time personnel of $30,000, Education and Training, and Other Services and Charges. The reduction in contractuals services combined with an $80,000 reduction in Capital were
intentional to allow for the financing of $180,000 Capital Lease for new a new dump truck and loader for the NEAT Division.
This fund was established in 2020 to track the revenue and expenditures of the Department of Code Enforcement's three main divisions: Neighborhood Code Enforcement (NCE),
South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). The Neighborhood Code Enforcement division upholds and
enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. The South Bend Animal Resource
Center division runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. The
NEAT division works in tandem with the Neighborhood Code Enforcement division to provide services for environmental clean-ups to homeowners and/or businesses. These clean-
ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply
upon notification.
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles and ordinance violations. The South Bend Animal Resource
Center collects revenues from fees for animal care & control activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. These revenues do not cover the
expenditures of these divisions. The difference is covered by an interfund transfer from the Economic Development Income Tax (EDIT) Fund (#408). The interfund allocation
reimbursement is an internal accounting method to allocate a portion of the Code Enforcement administration personnel costs to the South Bend Animal Resource Center division.
This nets out against the allocation expense recorded in this fund.
Cash Reserves Target
No reserve requirement
124
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 34,657 30,425 31,200 31,200 2,820 2,820 28,380 9%
Charges for Services 57,616 43,360 53,250 53,250 2,954 2,954 50,297 6%
Fines, Forfeitures, and Fees 549,637 526,493 515,100 515,100 48,690 48,690 466,410 9%
Interest Earnings 18,704 10,484 12,132 12,132 1,597 1,597 10,535 13%
Debt Proceeds - 80,000 - - - - - -
Other Income 12,659 15,414 2,725 2,725 340 340 2,385 12%
Interfund Allocation Reimb 73,304 76,927 34,708 34,708 2,896 2,896 31,812 8%
Interfund Transfers In 3,210,400 3,865,219 3,815,214 3,815,214 - - 3,815,214 0%
Total Revenue 3,956,977 4,648,322 4,464,329 4,464,329 59,296 59,296 4,405,033 1%
Expenditures by Fund
Consolidated Bldg Fund (#600)3,001,390 - - 23,862 20,691 3,171 23,862 - 100%
Rental Units Regulation (#221)- 182,762 341,727 368,577 14,919 26,850 41,769 326,808 11%
Unsafe Building Fund (#219)592,547 141,751 113,500 113,805 11,653 10,225 21,878 91,927 19%
Code Enforcement Fund (#230)- 3,433,820 3,973,986 4,066,563 284,468 161,310 445,778 3,620,785 11%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 331,730 201,556 533,287 4,039,520 12%
Expenditures by Division
Neighborhood Code Enfor.1,923,446 2,084,724 2,402,890 2,496,463 190,533 87,294 277,827 2,218,636 11%
NEAT Crew 435,893 438,168 569,372 573,212 38,254 45,578 83,832 489,380 15%
Rental Safety Verification Program 144,603 182,762 341,727 368,577 14,919 26,850 41,769 326,808 11%
Unsafe Building 156,655 117,855 113,500 113,805 11,653 10,225 21,878 91,927 19%
Animal Care & Control 933,341 934,825 1,001,724 1,020,751 76,372 31,610 107,981 912,769 11%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 331,730 201,556 533,287 4,039,520 12%
Expenditures by Type
Personnel
Salaries & Wages 1,437,429 1,535,343 1,641,013 1,641,013 121,689 - 121,689 1,519,324 7%
Fringe Benefits 538,583 647,974 711,236 711,236 54,374 - 54,374 656,862 8%
Total Personnel 1,976,013 2,183,317 2,352,249 2,352,249 176,063 - 176,063 2,176,186 7%
Supplies 108,267 119,758 169,500 174,136 7,563 4,693 12,256 161,880 7%
Services & Charges
Professional Services 177,400 69,149 182,800 212,456 8,516 58,084 66,600 145,855 31%
Printing & Advertising 11,255 10,559 28,305 28,592 - 287 287 28,305 1%
Utilities 34,801 31,984 30,667 30,667 2,067 - 2,067 28,600 7%
Education & Training 6,873 2,933 5,750 5,750 - - - 5,750 0%
Travel 6,444 3,826 3,200 3,200 - - - 3,200 0%
Repairs & Maintenance 233,178 239,861 412,450 421,097 12,767 3,476 16,242 404,854 4%
Interfund Allocations 719,048 814,847 763,484 763,484 63,631 - 63,631 699,853 8%
Debt Service Principal 80,098 47,510 124,425 124,425 29,290 - 29,290 95,135 24%
Debt Service Interest & Fees 6,144 2,954 9,573 9,573 1,148 - 1,148 8,425 12%
Other Services & Charges 177,849 231,636 346,810 367,179 30,687 55,017 85,704 281,476 23%
Total Services & Charges 1,453,091 1,455,258 1,907,464 1,966,422 148,105 116,863 264,968 1,701,453 13%
Capital 56,567 - - 80,000 - 80,000 80,000 - 100%
Total Expenditures 3,593,937 3,758,333 4,429,213 4,572,807 331,730 201,556 533,287 4,039,519 12%
Net Surplus / (Deficit) 363,040 889,988 35,116 (108,478) (272,434) (473,991)
Code Enforcement Historical Budget Summary - Fund 219, 221, 230 & 600
Operational expenditures for the Department of Code Enforcement are tracked in several different funds, each with a separate purpose. See individual fund summaries for more detail.
In 2020, the Department of Code Enforcement was restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established by the Common
Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division were moved from the Consolidated Building Fund (#600) into the Code Enforcement
Fund (#230). The Neighborhood Enforcement Action Team (NEAT) division was also moved from the Unsafe Building Fund (#219) into Fund #230.
125
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Urban Development Action Grant Fund Number 410
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 844 361 572 572 29 29 543 5%
Other Income 84,104 18,442 21,996 21,996 - - 21,996 0%
Interfund Transfers In - - - - - - - -
Total Revenue 84,948 18,803 22,568 22,568 29 29 22,539 0%
Expenditures by Type
Services & Charges
Debt Service Principal 60,000 40,000 24,000 24,000 6,000 - 6,000 18,000 25%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 60,000 40,000 24,000 24,000 6,000 - 6,000 18,000 25%
Capital - - - - - - - - -
Total Expenditures 60,000 40,000 24,000 24,000 6,000 - 6,000 18,000 25%
Net Surplus / (Deficit) 24,948 (21,197) (1,432) (1,432) (5,971) (5,971)
Beginning Cash Balance 28,919 53,838 32,733
Cash Adjustments (30) 92 -
Ending Cash Balance 53,838 32,733 31,301 26,762
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 revenue used to capitalize BDC loan pool. This fund also receives revenue from interest
earned on the fund's cash balance.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due
in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following
current amortization schedule which goes out to 2046. Payments in future years will be made as BDC loan collections are received. The BDC loan collections have been remitted at
rates less than the current amortization schedule depicts due to poor portfolio performance and as such may require an amendment to the debt schedule.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
126
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Consolidated Building Fund Fund Number 600
Fund Type Enterprise Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Building Department
Licenses & Permits 1,646,044 1,304,739 1,772,552 1,772,552 124,091 124,091 1,648,461 7%
Fines, Forfeitures, and Fees - 1,140 - - 50 50 (50) -
Interest Earnings 54,618 17,782 30,280 30,280 1,891 1,891 28,389 6%
Other Income 6,317 422 - - 50 50 (50) -
Interfund Transfers In - - - - - - - -
Total Building Department 1,706,979 1,324,083 1,802,832 1,802,832 126,082 126,082 1,676,750 7%
Total Code Enforcement 2,983,937 - - - - - - -
Total Fund Revenue 4,690,916 1,324,083 1,802,832 1,802,832 126,082 126,082 1,676,750 7%
Expenditures
Building Department
Personnel
Salaries & Wages 716,916 763,648 828,457 828,457 60,250 - 60,250 768,207 7%
Fringe Benefits 273,508 305,840 316,605 316,605 27,847 770 28,617 287,988 9%
Total Personnel 990,425 1,069,488 1,145,062 1,145,062 88,097 770 88,867 1,056,195 8%
Supplies 14,307 14,538 16,361 16,361 596 - 596 15,765 4%
Services & Charges
Professional Services - 2,411 8,000 8,000 - - - 8,000 0%
Printing & Advertising 3,809 336 4,763 4,763 - - - 4,763 0%
Education & Training 2,859 2,429 3,500 3,500 219 - 219 3,281 6%
Travel 684 - 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 18,871 14,257 25,000 25,000 10,296 - 10,296 14,704 41%
Interfund Allocations 252,023 328,799 339,938 339,938 28,330 - 28,330 311,608 8%
Debt Service Principal 46,342 41,198 43,021 43,021 16,944 - 16,944 26,077 39%
Debt Service Interest & Fees 3,141 2,184 1,358 1,358 449 - 449 909 33%
Other Services & Charges 3,948 11,039 17,015 17,465 481 450 931 16,534 5%
Interfund Transfers Out 158,943 - - - - - - - -
Total Services & Charges 490,621 402,653 448,595 449,045 56,718 450 57,168 391,876 13%
Capital - - - 49,478 - 49,478 49,478 - 100%
Total Building Department 1,495,352 1,486,678 1,610,018 1,659,946 145,412 50,698 196,110 1,463,836 12%
Total Code Enforcement 3,001,390 - - 23,862 20,691 3,171 23,862 - 100%
Total Fund Expenditures 4,496,742 1,486,678 1,610,018 1,683,808 166,103 53,869 219,972 1,463,836 13%
Net Surplus / (Deficit) 194,174 (162,595) 192,814 119,024 (40,021) (93,890)
Beginning Cash Balance 2,092,204 2,285,733 2,127,056
Cash Adjustments (645) 3,918 -
Ending Cash Balance 2,285,733 2,127,056 2,246,080 2,106,956
Cash Reserves Target 1,124,185 371,670 420,952
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operational costs of running the Building Department. The majority of the costs are for Building Department personnel. In 2020, there were two
promotions from Administrative Assistant to Executive Assistant and Assistant Manager of Customer Service to better align the responsibilities of the staff to the corresponding
positions they hold, and to be more consistent with similar positions throughout the City. In 2021, a part-time licensing auditor will be added to audit contractor licensees.
Starting in 2020, the Code Enforcement Department's budget was moved out of this fund and into its own fund (#230).
This fund accounts for the activities of the Building Department. The Building Department regulates the “built environment” through enforcement of current building codes and
zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all
properties with a 5 digit address within St. Joseph County.
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are
also issued and monitored.
Cash Reserves Target
25% of Annual expenditures
127
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Industrial Revolving Fund Fund Number 754
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 699,000 7,689,000 - - 7,689,000 0%
Other Income 293,958 266,643 244,000 244,000 34,706 34,706 209,294 14%
Interfund Transfers In - - - - - - - -
Total Revenue 293,958 266,643 943,000 7,933,000 34,706 34,706 7,898,294 0%
Expenditures by Type
Services & Charges
Professional Services 95,223 88,742 429,262 469,262 10,221 41,861 52,082 417,180 11%
Other Services & Charges 24,218 15,285 69,298 29,298 1,066 - 1,066 28,232 4%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 119,441 104,026 498,560 498,560 11,287 41,861 53,148 445,412 11%
Capital - - - - - - - - -
Total Expenditures 119,441 104,026 498,560 498,560 11,287 41,861 53,148 445,412 11%
Net Surplus / (Deficit) 174,517 162,616 444,440 7,434,440 23,419 (18,442)
Beginning Cash Balance 1,632,491 2,078,333 2,406,914
Cash Adjustments 271,325 165,965 -
Ending Cash Balance 2,078,333 2,406,914 9,841,354 2,609,107
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department
for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances
that must be maintained.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on its cash balance. In 2021, revenue will be received
from the new Revolving Loan Fund (RLF II) reimbursements as grant funds are administered and spent.
In 2020, the City was awarded a $6.9M Revolving Loan Fund (RLF II) grant as part of the Coronavirus Aid, Relief, and Economic Security Act (CARES Act). This grant will run
through July 2022.
Expenditures are for legal services and administrative & program fees.
Starting in 2021, expenditures related to the new Revolving Loan Fund (RLF II), which was awarded in 2020 by the Economic Development Administration (EDA) as part of the
CARES Act, will include staff expenses, marketing, loan processing and various professional and miscellaneous expenses to administer the grant. All expenses are anticipated to be
reimbursed by the grant.
Cash Reserves Target
No City reserve requirement; there are
program requirements
128
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,629 869 3,000 3,000 7 7 2,993 0%
Other Income - - - - - - - -
Interfund Transfers In 1,715,500 1,716,000 1,716,500 1,716,500 858,000 858,000 858,500 50%
Total Revenue 1,720,129 1,716,869 1,719,500 1,719,500 858,007 858,007 861,493 50%
Expenditures by Type
Services & Charges
Debt Service Principal 970,000 1,000,000 1,030,000 1,030,000 - - - 1,030,000 0%
Debt Service Interest & Fees 742,019 712,694 682,819 682,819 - - - 682,819 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,712,019 1,712,694 1,712,819 1,712,819 - - - 1,712,819 0%
Capital - - - - - - - - -
Total Expenditures 1,712,019 1,712,694 1,712,819 1,712,819 - - - 1,712,819 0%
Net Surplus / (Deficit)8,111 4,175 6,681 6,681 858,007 858,007
Beginning Cash Balance 1,726,790 1,734,901 1,739,076
Cash Adjustments - - -
Ending Cash Balance 1,734,901 1,739,076 1,745,757 2,597,084
Cash Reserves Target 1,734,901 1,739,076 1,745,757
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Smart Streets Debt Service Reserve Fund accounts for debt service reserve on the 2015 Smart Streets bond that had a par amount of $25 million. The accounting records are
maintained in trustee bank accounts.
The trustee bank receives debt service payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at
the trustee bank.
The River West TIF Fund (#324) transfers money into this fund semi-annually to cover debt service payments. The final payment is due February 1, 2037 (debt schedule #135). The
debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753).
Cash Reserves Target
100% cash reserves per bond covenants
129
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65 306,537 - - 0 0 - -
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 65 306,537 - - 0 0 - -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 4,602,119 3,328,966 - 25,681 - - - 25,681 0%
Total Expenditures 4,602,119 3,328,966 - 25,681 - - - 25,681 0%
Net Surplus / (Deficit)(4,602,054) (3,022,429) - (25,681) 0 0
Beginning Cash Balance 7,650,244 3,048,190 25,762
Cash Adjustments - - -
Ending Cash Balance 3,048,190 25,762 80 25,762
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). The funds
will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame.
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163).
Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
This fund is expected to be spent down in 2021.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
130
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 8,792 1,623 6,000 6,000 15 15 5,985 0%
Other Income - - - - - - - -
Interfund Transfers In 1,298,125 1,390,625 1,710,875 1,710,875 744,500 744,500 966,375 44%
Total Revenue 1,306,917 1,392,248 1,716,875 1,716,875 744,515 744,515 972,360 43%
Expenditures by Type
Services & Charges
Debt Service Principal 50,000 145,000 475,000 475,000 - - - 475,000 0%
Debt Service Interest & Fees 1,248,125 1,245,625 1,235,875 1,235,875 - - - 1,235,875 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,298,125 1,390,625 1,710,875 1,710,875 - - - 1,710,875 0%
Capital - - - - - - - - -
Total Expenditures 1,298,125 1,390,625 1,710,875 1,710,875 - - - 1,710,875 0%
Net Surplus / (Deficit)8,792 1,623 6,000 6,000 744,515 744,515
Beginning Cash Balance 3,452,908 3,461,700 3,463,323
Cash Adjustments - - -
Ending Cash Balance 3,461,700 3,463,323 3,469,323 4,207,837
Cash Reserves Target 2,500,000 2,500,000 2,500,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (#436) and the subsequent semi-annual payment of debt service principal and
interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant.
A debt service reserve amount of $2.5 million dollars was established at the 2017 Eddy Street Commons Bond debt closing. This amount was deposited into this debt service fund at
the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. Currently, this fund only receives revenue from interest earned on the cash
balance at the trustee bank.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on February 15,
2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the
project are tracked in the Eddy Street Commons Capital Fund (#759).
Cash Reserves Target
$2,500,000 minimum
131
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Central Services Fund Number 222
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 3,320 2,511 2,700 2,700 21 21 2,679 1%
Charges for Services 7,496,447 6,882,174 8,605,703 8,605,703 517,001 517,001 8,088,702 6%
Interest Earnings 22,362 10,210 15,762 15,762 1,089 1,089 14,673 7%
Other Income 5,417,866 84,210 72,000 72,000 222 222 71,778 0%
Interfund Allocation Reimb 610,726 122,143 129,585 129,585 10,818 10,818 118,767 8%
Interfund Transfers In - - - - - - - -
Total Revenue 13,550,721 7,101,248 8,825,750 8,825,750 529,152 529,152 8,296,599 6%
Expenditures by Division
Equipment Services 7,000,441 6,717,945 8,212,671 8,220,259 520,271 7,076 527,347 7,692,912 6%
Central Stores 284,301 26 - - - - - - -
Print Shop 160,886 13,844 3,340 3,340 835 - 835 2,505 25%
Radio Shop 230,894 229,304 268,978 268,992 19,443 224 19,668 249,325 7%
Building Maintenance 177,588 180,749 206,275 206,275 15,837 - 15,837 190,438 8%
Facilities Management 120,439 101,697 157,031 157,031 11,458 - 11,458 145,573 7%
Utilities & Services 4,950,465 - - - - - - - -
Sustainability 6,002 - - - - - - - -
Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 567,844 7,301 575,144 8,280,753 6%
Expenditures by Type
Personnel
Salaries & Wages 1,920,693 1,795,351 2,079,577 2,079,577 150,387 - 150,387 1,929,190 7%
Fringe Benefits 731,886 780,402 892,827 892,827 75,116 - 75,116 817,711 8%
Total Personnel 2,652,580 2,575,754 2,972,404 2,972,404 225,503 - 225,503 2,746,901 8%
Supplies 4,515,181 3,998,093 4,923,729 4,928,788 274,512 6,606 281,119 4,647,669 6%
Services & Charges
Professional Services 8,439 7,777 8,500 10,298 1,798 - 1,798 8,500 17%
Printing & Advertising 715 863 4,642 4,642 - - - 4,642 0%
Utilities 5,013,625 53,701 64,468 64,468 5,329 - 5,329 59,139 8%
Education & Training 4,603 9,389 12,050 12,050 82 - 82 11,968 1%
Travel 481 - 1,850 1,850 - - - 1,850 0%
Repairs & Maintenance 56,339 54,985 51,900 51,900 2,002 541 2,543 49,357 5%
Interfund Allocations 648,014 306,521 683,462 683,462 56,968 - 56,968 626,494 8%
Debt Service Principal 14,248 15,596 3,303 3,303 824 - 824 2,479 25%
Debt Service Interest & Fees 1,029 463 37 37 11 - 11 26 30%
Grants & Subsidies 2,434 - - - - - - - -
Other Services & Charges 13,329 13,132 16,950 17,695 815 153 968 16,727 5%
Interfund Transfers Out - 207,293 105,000 105,000 - - - 105,000 0%
Total Services & Charges 5,763,256 669,719 952,162 954,705 67,828 694 68,523 886,182 7%
Capital - - - - - - - - -
Total Expenditures 12,931,016 7,243,566 8,848,295 8,855,897 567,844 7,301 575,144 8,280,752 6%
Net Surplus / (Deficit) 619,705 (142,319) (22,545) (30,147) (38,692) (45,993)
Beginning Cash Balance 1,003,425 1,455,158 1,209,079
Cash Adjustments (167,972) (103,760) -
Ending Cash Balance 1,455,158 1,209,079 1,178,932 1,285,307
Cash Reserves Target 798,055 724,357 885,590
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, two costs centers were discontinued: Central Stores/Purchasing and Print Shop. The only remaining cost associated with the Print Shop is the principal and interest
payments on two commercial-grade printers, to be paid off in 2021. In 2020, the City changed its for accounting for electric and natural gas utilities expenses. Prior to 2020, the
Central Services Fund (#222) paid for all of the City's utilities and allocated it back to departments. Starting in 2020, the allocation was discontinued and the expenses were charged
directly to departments. The remaining utility expense budget left in this fund is for the utilities for the Central Services facilities.
Central Services capital expenditures are tracked in the Central Services Capital Fund (#224). Interfund transfers out of the this fund to the capital fund (#224) are sufficient to
cover the budgeted capital purchases.
This fund tracks the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and
federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of
Administration & Finance oversees the Central Services Division.
• Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and
local township fire departments). Parts and labor for each workorder are charged back to City departments or billed to the external customers.
• Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates.
• Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the
popularity of ride sharing services such as Uber and Lyft.
• Facilities Management is funded by an allocation.
• This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
10% of Annual expenditures, excluding utility
accounting
132
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Central Services Capital Fund Number 224
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 3,218 50 50 50 24 24 26 47%
Other Income - 7,268 - - - - - -
Interfund Transfers In - 207,293 105,000 105,000 - - 105,000 0%
Total Revenue 3,218 214,611 105,050 105,050 24 24 105,026 0%
Expenditures by Type
Supplies 4,718 5,501 - - - - - - -
Services & Charges
Repairs & Maintenance 63,060 15,267 25,000 42,442 - 15,512 15,512 26,930 37%
Debt Service Principal 3,881 - 7,888 7,888 - - - 7,888 0%
Debt Service Interest & Fees 365 - 603 603 - - - 603 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 67,305 15,267 33,491 50,933 - 15,512 15,512 35,421 30%
Capital 77,795 189,582 68,500 77,279 - 77,128 77,128 151 100%
Total Expenditures 149,818 210,349 101,991 128,212 - 92,640 92,640 35,572 72%
Net Surplus / (Deficit)(146,601) 4,262 3,059 (23,162) 24 (92,616)
Beginning Cash Balance 168,196 21,921 26,221
Cash Adjustments 326 38 -
Ending Cash Balance 21,921 26,221 3,059 26,245
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the capital expenditures of the Central Services Division.
This fund receives transfers from the Central Services Operating Fund (#222). Transfers typically match the budgeted capital expenditures. This fund also receives revenue from
interest earned on the fund's cash balance.
The repair & maintenance budget covers annual maintenance of the CNG stations and radio tower inspections.
The debt service principal and interest budget is for the capital lease payments. Equipment purchased through a capital lease is typically paid off over 5 years.
In 2021, $68,500 is forecasted for the purchase of six (6) mobile column lifts. The lifts are used by Central Services to lift up vehicles in order to perform repairs and maintenance.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
133
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Liability Insurance Fund Number 226
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 117,720 54,492 47,685 47,685 5,366 5,366 42,319 11%
Other Income 989,555 1,626,433 2,000 2,000 - - 2,000 0%
Interfund Allocation Reimb 3,944,597 2,914,500 3,265,000 3,265,000 272,054 272,054 2,992,946 8%
Interfund Transfers In - 49,087 - - - - - -
Total Revenue 5,051,872 4,644,513 3,314,685 3,314,685 277,420 277,420 3,037,265 8%
Expenditures by Division
Safety/Risk Management 232,240 151,479 63,924 67,374 2,348 3,450 5,798 61,576 9%
Liability Insurance 677,290 761,414 895,000 895,000 26,242 21,969 48,211 846,789 5%
Business Insurance 742,777 622,434 1,865,000 2,515,835 43,831 96,506 140,337 2,375,497 6%
Workers' Compensation 1,479,416 1,211,428 1,267,000 1,273,753 57,343 43,570 100,913 1,172,840 8%
Catastrophic Events 650,224 910,806 - 40,321 213 209,348 209,561 (169,240) 520%
Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 129,977 374,843 504,820 4,287,462 11%
Expenditures by Type
Personnel
Salaries & Wages 152,168 116,402 - - - - - - -
Fringe Benefits 61,226 46,090 - - - - - - -
Other Personnel Costs 33,353 17,308 42,000 48,753 2,006 7,570 9,576 39,177 20%
Total Personnel 246,747 179,800 42,000 48,753 2,006 7,570 9,576 39,177 20%
Supplies 51,453 1,988 9,000 9,000 - - - 9,000 0%
Services & Charges
Professional Services 521,468 420,313 990,000 740,835 20,019 132,506 152,525 588,310 21%
Printing & Advertising - - - - - - - - -
Education & Training 29,927 6,285 30,000 29,200 - - - 29,200 0%
Travel 3,245 356 3,000 3,000 - - - 3,000 0%
Repairs & Maintenance 31,110 2,119 - 903,650 546 3,450 3,996 899,654 0%
Interfund Allocations 144,621 77,446 21,624 21,624 1,802 - 1,802 19,822 8%
Insurance 2,010,853 1,840,034 1,845,000 1,845,000 69,579 21,969 91,548 1,753,452 5%
Other Services & Charges 169,766 218,415 1,150,300 1,150,900 35,813 - 35,813 1,115,087 3%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 2,910,989 2,564,968 4,039,924 4,694,209 127,758 157,925 285,683 4,408,525 6%
Capital 572,758 910,806 - 40,321 213 209,348 209,561 (169,240) 520%
Total Expenditures 3,781,947 3,657,562 4,090,924 4,792,282 129,977 374,843 504,820 4,287,462 11%
Net Surplus / (Deficit) 1,269,925 986,951 (776,239) (1,477,597) 147,443 (227,400)
Beginning Cash Balance 3,696,778 4,961,426 5,956,858
Cash Adjustments (5,277) 8,481 -
Ending Cash Balance 4,961,426 5,956,858 4,479,260 6,131,154
Cash Reserves Target 1,890,973 1,828,781 2,396,141
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related
accidents and provides training once an issue has been brought to the attention of the Safety & Risk division. There is also a considerable amount of proactive training which happens
throughout the City in an effort to stop any workplace injuries.
Capital expenditures budgeted in 2018, 2019, and 2020 were for repairs to City facilities and replacement of equipment related to 2018 flood damage.
In 2021, all personnel costs previously budgeted in this fund will be moved to the General Fund (#101).
-- One full-time Paralegal position will be budgeted for in the Legal Department's budget. This position is under the Legal Department but was historically budgeted in this fund
because the position focuses on liability and workers' comp related matters.
-- In 2020, there were two full-time positions budgeted for the Safety & Risk division. During 2020, one position was eliminated due to attrition. In 2021, the remaining position will be
transferred to Human Resources. This will result in a substantial decrease to the budget for the Safety & Risk division. The remaining budget will be for active shooter training,
miscellaneous safety supplies, other safety training, and membership fees for professional associations.
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety & Risk division.
This fund is managed by the Department of Administration & Finance.
Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly assign
costs to city funds and departmental operations. Safety & Risk costs are allocated based on departments' budgeted positions. Liability and worker's compensation costs are allocated
based on two-year claims history. Business insurance costs are allocated based on net book value of departments' capital assets. When this fund has sufficient reserves, allocations to
departments may decrease. Insurance claim reimbursements are also received in this fund.
Cash Reserves Target
50% of Annual expenditures
134
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name IT / Innovation / 311 Call Center Fund Number 279
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Allocation Reimb 7,991,331 6,656,930 9,129,846 9,129,846 760,815 760,815 8,369,031 8%
Charges for Services 92,585 111,796 - - - - - -
Other Income 66,798 53,757 77,647 77,647 6,471 6,471 71,176 8%
Donations - - - - - - - -
Interest Earnings 67,048 21,431 5,000 5,000 1,914 1,914 3,086 38%
Interfund Transfers In - - - - - - - -
Total Revenue 8,217,762 6,843,915 9,212,493 9,212,493 769,200 769,200 8,443,293 8%
Expenditures by Division
311 Call Center 519,646 551,515 578,572 579,563 48,305 184 48,490 531,074 8%
Innovation & Technology 7,348,706 7,324,325 8,618,830 9,852,275 628,910 2,222,910 2,851,820 7,000,455 29%
Total Expenditures 7,868,352 7,875,840 9,197,402 10,431,838 677,216 2,223,095 2,900,310 7,531,529 28%
Expenditures by Type
Personnel
Salaries & Wages 1,689,240 1,844,342 1,996,316 1,996,316 153,695 - 153,695 1,842,621 8%
Fringe Benefits 569,382 708,812 752,106 752,106 58,653 - 58,653 693,453 8%
Total Personnel 2,258,622 2,553,154 2,748,422 2,748,422 212,348 - 212,348 2,536,074 8%
Supplies 169,850 130,511 420,750 460,549 39,966 35,952 75,918 384,630 16%
Services & Charges
Professional Services 1,065,128 1,058,605 705,800 1,639,975 27,253 948,481 975,734 664,241 59%
Printing & Advertising 5,181 1,005 5,150 5,150 - - - 5,150 0%
Education & Training 22,957 9,162 57,900 62,307 1,607 3,600 5,207 57,100 8%
Travel 32,456 7,385 27,110 27,110 - - - 27,110 0%
Repairs & Maintenance 2,975,430 3,021,127 4,043,305 4,287,912 211,157 1,129,745 1,340,902 2,947,010 31%
Interfund Allocations 6,785 5,911 891 891 77 - 77 814 9%
Debt Service Principal 391,117 606,922 817,277 817,277 129,959 - 129,959 687,318 16%
Debt Service Interest & Fees 52,924 59,675 76,973 76,973 7,988 - 7,988 68,985 10%
Grants & Subsidies - - - - - - - - -
Other Services & Charges 287,902 422,383 293,824 305,272 46,860 105,316 152,176 153,096 50%
Interfund Transfers Out 600,000 - - - - - - - -
Total Services & Charges 5,439,880 5,192,174 6,028,230 7,222,868 424,901 2,187,143 2,612,043 4,610,824 36%
Capital - - - - - - - - -
Total Expenditures 7,868,352 7,875,840 9,197,402 10,431,838 677,216 2,223,095 2,900,310 7,531,528 28%
Net Surplus / (Deficit) 349,410 (1,031,925) 15,091 (1,219,345) 91,984 (2,131,110)
Beginning Cash Balance 2,758,297 3,108,342 2,125,192
Cash Adjustments 636 48,775 -
Ending Cash Balance 3,108,342 2,125,192 905,847 2,331,400
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
ERP Implementation: In 2019, $600,000 (from prior year reserves) was transferred to the County Option Income Tax (COIT) Fund (#404) to cover the cost of the new enterprise
resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million with an anticipated go-live date of April 1, 2020.
Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue
to make government more efficient.
CityWorks: In 2020, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise
platform because it integrated well with GIS and had substantial adoption from similarly sized cities.
Bloomberg Mayor's Challenge (2019- 2022): $1M grant to build a sustainable public-private transportation-as-a-benefit model in South Bend, key audience: transportation insecure
hourly wage workers. Grant funds cover programming for 3 years of pilots, strategic planning, partnership building, and solution development. Funds cover personnel costs and pilots.
Starting in late 2019, employers (ex: University of Notre Dame, Beacon Health Systems) will be financially contributing to pilots. NOTE: The revenue and expenditures of this grant
are managed by the Department of Innovation & Technology, but are recorded in the Gift/Donation/Bequest Fund (#217).
Technology Resource Center (opened during 2019): Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be
welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code School, the City’s
Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and
public programming about regional innovation.
This fund receives revenue in the form of a fixed cost interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the
City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. For 2020, the allocation to
departments was less than the Department of Innovation & Technology's 2020 expenses, thus spending down the cash reserves in this fund. This fund does not need to carry high
cash reserves because it's budget is fully allocated each year.
This internal service fund tracks the revenues and expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business
Analytics, Applications, and Civic Innovation. The 311 Call Center was established to handle resident telephone calls in an efficient and effective manner. It provides residents with a
"one-stop" shop to contact city departments with inquiries and service requests. Starting in 2017, IT Dept costs were moved to this fund. The IT Dept provides technical services to
the various departments within the City. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through
technology, data, and strategic partnerships.
Cash Reserves Target
No reserve requirement
135
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Self-Funded Employee Benefits Fund Number 711
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 13,344,016 15,885,258 15,997,883 15,997,883 1,329,074 1,329,074 14,668,809 8%
Other Income 397,653 373,523 385,000 385,000 - - 385,000 0%
Interest Earnings 288,858 89,646 68,169 68,169 9,137 9,137 59,032 13%
Interfund Transfers In - - - - - - - -
Total Revenue 14,030,527 16,348,427 16,451,052 16,451,052 1,338,211 1,338,211 15,112,841 8%
Expenditures by Subdivision
Health Insurance 15,517,230 14,472,911 17,294,188 17,307,987 833,521 13,799 847,321 16,460,667 5%
Workplace Wellness Clinic 1,108,117 996,006 1,169,308 1,337,441 2,065 969,206 971,271 366,170 73%
Employee Wellness 86,863 76,048 91,160 94,974 1,527 51,194 52,721 42,253 56%
Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 837,113 1,034,199 1,871,313 16,869,090 10%
Expenditures by Type
Personnel
Other Personnel Costs 14,704,500 13,740,971 16,472,430 16,476,543 834,966 51,493 886,459 15,590,084 5%
Total Personnel 14,704,500 13,740,971 16,472,430 16,476,543 834,966 51,493 886,459 15,590,084 5%
Supplies 198,245 131,045 150,000 150,000 2,065 - 2,065 147,935 1%
Services & Charges
Professional Services 1,163,954 1,083,611 1,198,308 1,379,941 - 982,707 982,707 397,235 71%
Printing & Advertising - - 100 100 - - - 100 0%
Insurance 632,597 587,028 732,318 732,318 - - - 732,318 0%
Other Services & Charges 12,913 2,309 1,500 1,500 82 - 82 1,418 5%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,809,464 1,672,948 1,932,226 2,113,859 82 982,707 982,789 1,131,071 46%
Capital - - - - - - - - -
Total Expenditures 16,712,210 15,544,965 18,554,656 18,740,402 837,113 1,034,199 1,871,313 16,869,090 10%
Net Surplus / (Deficit) (2,681,683) 803,462 (2,103,604) (2,289,350) 501,098 (533,101)
Beginning Cash Balance 11,997,127 9,277,319 10,143,060
Cash Adjustments (38,125) 62,279 -
Ending Cash Balance 9,277,319 10,143,060 7,853,710 10,709,860
Cash Reserves Target 4,178,052 3,886,241 4,685,100
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time.
The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to maintain excellent
benefits for employees.
This fund accounts for insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and
vision claims directly, as opposed to paying an insurance company to pay the claims.
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on
an annual basis, as well as from employee and public safety retiree health insurance premiums.
During the 2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time
break in the health insurance cost per employee charged to departments, thus reducing this fund's revenue substantially in order to spend down cash reserves.
Cash Reserves Target
25% of Annual expenditures
136
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Unemployment Compensation Fund Number 713
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 6,899 19,419 19,419 563 563 18,856 3%
Interest Earnings 5,213 1,187 1,335 1,335 29 29 1,306 2%
Interfund Transfers In - - - - - - - -
Total Revenue 5,213 8,087 20,754 20,754 592 592 20,162 3%
Expenditures by Type
Personnel
Other Personnel Costs 32,957 157,449 55,000 55,000 13,632 - 13,632 41,368 25%
Total Personnel 32,957 157,449 55,000 55,000 13,632 - 13,632 41,368 25%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 32,957 157,449 55,000 55,000 13,632 - 13,632 41,368 25%
Net Surplus / (Deficit) (27,744) (149,363) (34,246) (34,246) (13,040) (13,040)
Beginning Cash Balance 208,514 180,911 31,859
Cash Adjustments 141 310 -
Ending Cash Balance 180,911 31,859 (2,387) 18,819
Cash Reserves Target 8,239 39,362 13,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 to account for unemployment claims and outplacement services paid.
This fund charges an allocation to departments through payroll to cover the cost of unemployment claims paid. In November 2016, the charge was suspended due to the fund's high
cash reserves. In 2020, the allocation to departments was resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims. The 2021
allocation is 0.03%.
All unemployment claims and outplacement services for all departments are paid through this fund. Claims have remained fairly low in recent years, but in 2020 claims increase
substantially due to the COVID-19 pandemic.
Cash Reserves Target
25% of Annual expenditures
137
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Parental Leave Fund Fund Number 714
Fund Type Internal Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 166,529 244,090 257,209 257,209 19,902 19,902 237,307 8%
Interest Earnings 937 751 540 540 142 142 398 26%
Interfund Transfers In - - - - - - - -
Total Revenue 167,466 244,841 257,749 257,749 20,044 20,044 237,705 8%
Expenditures by Type
Personnel
Salaries & Wages 186,085 119,938 253,846 253,846 7,250 - 7,250 246,596 3%
Total Personnel 186,085 119,938 253,846 253,846 7,250 - 7,250 246,596 3%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 186,085 119,938 253,846 253,846 7,250 - 7,250 246,596 3%
Net Surplus / (Deficit) (18,618) 124,903 3,903 3,903 12,795 12,795
Beginning Cash Balance 51,126 32,563 157,521
Cash Adjustments 55 56 -
Ending Cash Balance 32,563 157,521 161,424 170,316
Cash Reserves Target 14,887 9,595 20,308
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave
Program was developed based on the models of other progressive, best-in-class employers.
The program is funded by an allocation to departments charged through payroll. In 2021, the allocation will be 0.35% of full-time wages. This charge may increase or decrease based
on the financial needs of the program and the performance of the fund.
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly
wage.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
138
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Rainy Day Fund Number 102
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 289,770 94,111 146,696 146,696 9,770 9,770 136,926 7%
Total Revenue 289,770 94,111 146,696 146,696 9,770 9,770 136,926 7%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)289,770 94,111 146,696 146,696 9,770 9,770
Beginning Cash Balance 10,439,531 10,733,474 10,845,986
Cash Adjustments 4,173 18,401 -
Ending Cash Balance 10,733,474 10,845,986 10,992,682 10,855,756
Cash Reserves Target 8,591,175 8,998,791 8,206,983
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances
must be paid back within six months.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard &
Poor's.
The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of
Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or
$1,405,850, was deposited into the Rainy Day Fund as allowed under the statute.
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
3% of total expenditures in previous fiscal year
for Civil City Funds, less interfund transfers
Cash Reserves Target
139
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Gift, Donation, Bequest Fund Number 217
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 13,279 7,284 5,630 5,630 884 884 4,746 16%
Wayfinding Signage Project 100,000 - - - - - - -
Bloomberg Mayors Challenge 274,000 404,000 322,506 322,506 - - 322,506 0%
Human Rights Scholarship Prog.91,517 8,370 18,000 18,000 - - 18,000 0%
AEP Grant (Office of Sustainab.)- 41,000 - - - - - -
Historic Preservation 183 196 - - 21 21 (21) -
Milton Trust Energy Grant 125,000 100,000 125,000 125,000 - - 125,000 0%
Code Enforce - 55,000 - - - - - -
Animal Resource Center Donations 41,996 49,603 25,000 25,000 2,017 2,017 22,983 8%
Pokagon Band Donation 100,000 100,000 - 100,000 100,000 100,000 - 100%
Total Revenue 745,975 765,453 496,136 596,136 102,922 102,922 493,214 17%
Expenditures by Project
Wayfinding Signage Project 53,988 56,258 - 35,186 - 35,186 35,186 - 100%
Bloomberg Mayors Challenge 127,296 313,871 322,506 556,795 29,553 264,630 294,183 262,613 53%
Human Rights Scholarship Prog.19,310 6,655 28,150 28,150 - - - 28,150 0%
Bike Signage - - 2,500 2,500 - - - 2,500 0%
Historic Preservation Commiss.- - 5,000 5,000 - - - 5,000 0%
Milton Trust Energy Grant 2,600 61,608 125,000 139,900 7,400 7,500 14,900 125,000 11%
Animal Resource Center 38,658 14,902 35,000 38,574 - 3,574 3,574 35,000 9%
Pokagon Band Donation - - - - - - - - -
Total Expenditures 241,853 453,294 518,156 806,105 36,953 310,890 347,843 458,263 43%
Expenditures by Type
Supplies - - 5,000 5,000 - - - 5,000 0%
Services & Charges
Professional Services 218,362 382,631 344,806 615,855 29,553 301,390 330,943 284,913 54%
Printing & Advertising 3,479 6,650 21,650 21,650 - - - 21,650 0%
Repairs & Maintenance 4,181 64,008 135,000 151,900 7,400 9,500 16,900 135,000 11%
Grants & Subsidies 15,831 - 9,000 9,000 - - - 9,000 0%
Other Services & Charges - 5 2,700 2,700 - - - 2,700 0%
Total Services & Charges 241,853 453,294 513,156 801,105 36,953 310,890 347,843 453,263 43%
Total Expenditures 241,853 453,294 518,156 806,105 36,953 310,890 347,843 458,263 43%
Net Surplus / (Deficit) 504,122 312,160 (22,020) (209,969) 65,969 (244,921)
Beginning Cash Balance 164,817 668,273 981,455
Cash Adjustments (665) 1,022 -
Ending Cash Balance 668,273 981,455 771,485 1,064,877
Cash Reserves Target - - -
Fund Purpose:
Explanation of Donation Sources and Uses:
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations received are generally specified for some specific
purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes. Donations to the South Bend Animal Resource Center are held in this fund.
Judith Westfall Irrevocable Trust - In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of approximately $22,300 from the Judith
Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023.
Pokagon Band (2019-2021) - the City received a $100,000 annual donation from the Pokagon Band of the Potawatomi to be used towards the Bowman Creek Project
- In 2019, the City received $100,000 from Bloomberg Philanthropies, the first installment of a three-year Mayors Challenge commitment from Bloomberg.
- In 2019, the Human Rights Scholarship Program was moved into this fund.
Milton Trust Energy Grant - In 2019, the City's AmeriCorps program received $125,000 from the Robert & Clara Milton Charitable Trust Foundation. This private grant is to be used
for the South Bend Green Corps Senior Home Energy Improvements. The South Bend Green Corps Senior Home Energy Improvements program assists seniors 65 years and older
with home repairs.
Bloomberg Mayor's Challenge Award (2019-2022) - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or
subsidized transportation to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing
resident access to employment, all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the
program and develop a self-sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded
transportation to employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management,
participant enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are
allocated to travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major
events to recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-
as-a-benefit program which will continue to scale across the South Bend region and other similar geographies
Cash Reserves Target
No reserve requirement
140
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Loss Recovery Fund Number 227
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 16,668 5,076 5,536 5,536 433 433 5,103 8%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 16,668 5,076 5,536 5,536 433 433 5,103 8%
Expenditures by Type
Services & Charges
Professional Services 1,211 - - - - - - - -
Other Services & Charges 36,100 130,370 - 69,630 69,630 - 69,630 - 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 37,311 130,370 - 69,630 69,630 - 69,630 - 100%
Capital - - - - - - - - -
Total Expenditures 37,311 130,370 - 69,630 69,630 - 69,630 - 100%
Net Surplus / (Deficit)(20,643) (125,295) 5,536 (64,094) (69,196) (69,196)
Beginning Cash Balance 625,798 605,471 481,214
Cash Adjustments 315 1,038 -
Ending Cash Balance 605,471 481,214 417,120 481,647
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund
continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects related to environmental cleanup.
At this time, the only revenue comes from interest earned on the fund's cash balance.
In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated carbon reconditioning.
Cash Reserves Target
No reserve requirement
141
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Human Rights Federal Grant Fund Number 258
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 247,060 167,100 143,200 68,200 - - 68,200 0%
Charges for Services - 8,500 - 75,000 - - 75,000 0%
Interest Earnings 12,491 1,540 - - 438 438 (438) -
Other Income 312 - 2,050 2,050 - - 2,050 0%
Interfund Transfers In - - - - - - - -
Total Revenue 259,863 177,140 145,250 145,250 438 438 144,812 0%
Expenditures by Subdivision
General 76,493 19,061 3,000 3,000 - - - 3,000 0%
EEOC 103,333 100,391 125,846 125,846 5,899 - 5,899 119,947 5%
HUD 87,503 93,473 102,746 102,746 39,594 - 39,594 63,152 39%
Total Expenditures 267,329 212,926 231,592 231,592 45,493 - 45,493 186,099 20%
Expenditures by Type
Personnel
Salaries & Wages 119,255 124,770 126,000 126,000 9,629 - 9,629 116,371 8%
Fringe Benefits 35,042 38,541 47,692 47,692 3,064 - 3,064 44,628 6%
Total Personnel 154,296 163,311 173,692 173,692 12,693 - 12,693 160,999 7%
Supplies 1,330 1,724 2,000 2,000 - - - 2,000 0%
Services & Charges
Professional Services 21,691 24,667 27,800 27,800 - - - 27,800 0%
Printing & Advertising - 16,215 4,000 4,300 - - - 4,300 0%
Education & Training 3,709 5,960 3,500 4,700 1,500 - 1,500 3,200 32%
Travel 9,201 - 15,300 13,800 - - - 13,800 0%
Grants & Subsidies - - - - - - - - -
Other Services & Charges 607 1,049 5,300 5,300 31,300 - 31,300 (26,000) 591%
Interfund Transfers Out 76,493 - - - - - - - -
Total Services & Charges 111,703 47,891 55,900 55,900 32,800 - 32,800 23,100 59%
Capital - - - - - - - - -
Total Expenditures 267,329 212,926 231,592 231,592 45,493 - 45,493 186,099 20%
Net Surplus / (Deficit) (7,467) (35,786) (86,342) (86,342) (45,055) (45,055)
Beginning Cash Balance 528,434 521,051 486,159
Cash Adjustments 84 893 -
Ending Cash Balance 521,051 486,159 399,817 445,604
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund tracks the portion of the Human Rights division that is funded by the federal government.
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission
(EEOC).
In 2020, both the Employment Manager and the Housing Manager became Director of Employment and Director of Housing. In 2020, not all partnership funds were able to be
encumbered and thus brought forward. As a result, there is a reduction fo approx. $22,000 in expenditures being budgeted for 2021.
142
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name COVID-19 Response Fund Number 264
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 5,086,138 - - - - - -
Other Income - - - - - - - -
Interfund Transfers In - 1,000,000 - - - - - -
Total Revenue - 6,086,138 - - - - - -
Expenditures by Type
Personnel
Other Personnel Costs - - - - - - - - -
Total Personnel - - - - - - - - -
Supplies - 252,665 - 18,587 21,718 1,682 23,400 (4,812) 126%
Services & Charges
Professional Services - 7,058 - 644 - 644 644 - 100%
Printing & Advertising - 19,717 - - 2,247 1,050 3,297 (3,297) -
Utilities - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - 2,016 - - - - - - -
Interfund Allocations - - - - - - - - -
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Grants & Subsidies - 2,349,076 - 2,255,827 479,621 1,776,206 2,255,827 - 100%
Insurance - - - - - - - - -
Other Services & Charges - 54,452 - 29,800 2,109 37,350 39,459 (9,659) 132%
Interfund Transfers Out - 3,348,292 - - - - - - -
Total Services & Charges - 5,780,610 - 2,286,271 483,977 1,815,250 2,299,227 (12,956) 101%
Capital - - - - - - - - -
Total Expenditures - 6,033,275 - 2,304,858 505,696 1,816,931 2,322,627 (17,768) 101%
Net Surplus / (Deficit)- 52,864 - (2,304,858) (505,696) (2,322,627)
Beginning Cash Balance - - 53,214
Cash Adjustments - 350 -
Ending Cash Balance - 53,214 (2,251,644) (46,536)
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund was established in 2020 to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
This fund will receive grants including funds from the Federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act), Housing and Urban Development (HUD),
Community Development Block Grant (CDBG), and Emergency Solutions Grant (ESG).
Expenditures are related to various activities such as funding for quarantine sites, public health communications, personal protective equipment (PPE), cleaning/sanitizing supplies, and
lost wages.
In 2020 the U.S. Department of Housing and Urban Development (HUD) awarded special allocations of Community Development Block Grant (CDBG) and Emergency Solutions
Grant (ESG) program funds to be used to prevent, prepare for, and respond to the coronavirus pandemic (COVID-19) as part of the CARES Act. The CDBG funds are aimed at
community and economic development, and ESG funds are aimed at aiding individuals and families who are homeless or receiving homeless assistance and to support additional
homeless assistance and homelessness prevention activities. The 2020 awards include $1,491,174 CDBG-CV1, $759,783 ESG-CV1, and $787,585 ESG-CV2. These funds are required
to be spent by July 2022. If any additional special allocations are awarded to the City, they will be accounted for in this fund.
143
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name County Option Income Tax Fund Number 404
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,879,847 13,764,809 11,378,106 11,378,106 1,076,071 1,076,071 10,302,035 9%
Intergov./ Grants 12,500 - - - - - - -
Interest Earnings 348,410 111,181 147,313 147,313 12,030 12,030 135,283 8%
Debt Proceeds - 2,262,160 - - - - - -
Donations 5,000 - - - - - - -
Other Income 83,772 361,924 24,000 24,000 28,708 28,708 (4,708) 120%
Interfund Transfers In 927,077 - - - - - - -
Total Revenue 14,256,606 16,500,074 11,549,419 11,549,419 1,116,810 1,116,810 10,432,610 10%
Expenditures by Activity
General City 1,684,386 2,263,417 4,268,835 4,384,556 213,902 358,873 572,775 3,811,781 13%
Finance 22,973 - - - - - - - -
Legal Dept 10,400 3,441 15,000 15,000 - - - 15,000 0%
Information Technology 1,375,412 1,579,347 - 99,597 - 99,597 99,597 - 100%
Police Programs and Grants 40,000 40,000 40,000 40,000 40,000 - 40,000 - 100%
Police Other 1,618,739 2,096,734 2,000,329 3,555,571 369,628 38,080 407,708 3,147,863 11%
Fire Other 926,579 - - - - - - - -
Vacant & Abandoned Houses 380,612 232,822 400,000 838,415 - 64,815 64,815 773,600 8%
Community Investment 1,083,688 357,659 - 843,144 4,800 838,344 843,144 - 100%
Park Maintenance 751,050 1,778,605 1,658,225 1,688,283 206,039 55,067 261,106 1,427,177 15%
Engineering 207,469 88,137 260,000 380,832 26,124 102,709 128,832 252,000 34%
Streets 1,978,142 2,899,656 - 5,179 - 5,179 5,179 - 100%
Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 125,000 - 125,000 1,375,000 8%
Local Roads & Streets - - - - - - - - -
Street Signals & Lighting 1,729,535 1,501,835 1,585,820 1,585,820 113,444 - 113,444 1,472,376 7%
Total Expenditures 13,308,985 14,341,653 11,728,209 14,936,396 1,098,936 1,562,664 2,661,600 12,274,797 18%
Expenditures by Type
Supplies 207,469 92,245 200,000 320,832 26,124 102,709 128,832 192,000 40%
Services & Charges
Professional Services 1,675,224 1,681,956 75,000 279,016 - 204,016 204,016 75,000 73%
Printing & Advertising - 500 - - - - - - -
Utilities 1,729,535 1,501,835 1,585,820 1,585,820 113,444 - 113,444 1,472,376 7%
Repairs & Maintenance 725,734 756,305 762,271 762,271 - - - 762,271 0%
Interfund Allocations 8,631 8,633 9,753 9,753 810 - 810 8,943 8%
Debt Service Principal 1,557,180 1,364,172 1,906,509 1,906,509 357,317 - 357,317 1,549,192 19%
Debt Service Interest & Fees 90,721 59,809 93,820 93,820 12,311 - 12,311 81,509 13%
Grants & Subsidies 1,318,244 397,553 335,991 1,020,291 27,376 927,835 955,211 65,080 94%
Other Services & Charges 1,009,336 1,292,054 1,338,649 1,829,603 189,022 137,180 326,202 1,503,401 18%
Interfund Transfers Out 4,764,329 6,361,491 5,420,396 5,420,396 372,533 - 372,533 5,047,863 7%
Total Services & Charges 12,878,933 13,424,307 11,528,209 12,907,479 1,072,813 1,269,031 2,341,844 10,565,635 18%
Capital 222,583 825,101 - 1,708,085 - 190,924 190,924 1,517,162 11%
Total Expenditures 13,308,985 14,341,653 11,728,209 14,936,396 1,098,936 1,562,664 2,661,600 12,274,797 18%
Net Surplus / (Deficit) 947,621 2,158,421 (178,790) (3,386,977) 17,873 (1,544,790)
Beginning Cash Balance 11,770,743 12,724,697 14,902,237
Cash Adjustments 6,333 19,120 -
Ending Cash Balance 12,724,697 14,902,237 11,515,260 15,039,698
Cash Reserves Target 6,654,492 7,170,827 7,468,198
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the
Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (#202) for street paving & patching will be paid from COIT instead of EDIT Fund
(#408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the
software and implementation is paid out of COIT, reflected in the 2019 budget. The City has a service contract with DTSB (Downtown South Bend, Inc.) for the maintenance of the
streetscapes and sidewalks downtown. From 2019 to 2020, the cost of this contract was further consolidated into this fund, an increase of over $600K. In 2021, Department of
Community Investment (DCI) activities formerly paid out of this fund were moved into the Economic Development Income Tax (EDIT) Fund (#408) in order to consolidate DCI
expenditures. The City continues to budget funding for the demolition of vacant & abandoned houses. The Department of Public Works manages the Light Up South Bend
program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to
improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number
of vacant lots, and need for lighting in the neighborhood. This fund also provides operating subsidies to the Studebaker Museum and the South Bend Museum of Art.
This fund accounts for the receipt and expense of County Option Income Tax (COIT).
County Option Income Tax (COIT) revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan
(debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
50% of Annual expenditures
144
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Cumulative Capital Development Fund Number 406
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 455,002 433,812 411,061 411,061 - - 411,061 0%
Intergov./ Shared Revenues 40,353 40,795 5,364 5,364 - - 5,364 0%
Interest Earnings 9,852 765 1,053 1,053 153 153 900 15%
Interfund Transfers In - - - - - - - -
Total Revenue 505,207 475,372 417,478 417,478 153 153 417,325 0%
Expenditures by Type
Services & Charges
Debt Service Principal 498,598 484,511 370,109 370,109 25,553 - 25,553 344,556 7%
Debt Service Interest & Fees 40,678 31,998 25,590 25,590 2,550 - 2,550 23,040 10%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 539,276 516,510 395,699 395,699 28,103 - 28,103 367,596 7%
Capital 271,112 12,970 - 1,419 - 1,419 1,419 - 100%
Total Expenditures 810,388 529,479 395,699 397,118 28,103 1,419 29,522 367,596 7%
Net Surplus / (Deficit) (305,181) (54,108) 21,779 20,360 (27,950) (29,369)
Beginning Cash Balance 528,040 223,617 169,893
Cash Adjustments 758 383 -
Ending Cash Balance 223,617 169,893 190,253 141,943
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana
Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85).
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property
tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives
auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
2019-2020 included a one-time capital expenditure of $285,500 to help fund the My SB Parks & Trails project at Howard Park.
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are
kept for at least five years, up to 10, depending on wear and tear. The cost is about $43,000 per vehicle. Due to declining cash reserves in this fund, the police vehicle capital lease-
purchases for 2020 through 2023 will be funded by the County Option Income Tax Fund (#404). This fund will continue to pay off current leases over that time and will not take on
any new debt until cash reserves can support it in 2024.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
145
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Cumulative Capital Improvement Fund Number 407
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 231,026 219,253 226,548 226,548 - - 226,548 0%
Interest Earnings 14,444 5,369 7,058 7,058 610 610 6,448 9%
Other Income 25,000 18,750 25,000 25,000 - - 25,000 0%
Interfund Transfers In - - - - - - - -
Total Revenue 270,470 243,373 258,606 258,606 610 610 257,996 0%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - 250,000 262,145 262,145 21,850 - 21,850 240,295 8%
Total Services & Charges - 250,000 262,145 262,145 21,850 - 21,850 240,295 8%
Capital 28,000 6,770 - - - - - - -
Total Expenditures 28,000 256,770 262,145 262,145 21,850 - 21,850 240,295 8%
Net Surplus / (Deficit) 242,470 (13,397) (3,539) (3,539) (21,240) (21,240)
Beginning Cash Balance 446,760 689,015 676,798
Cash Adjustments (215) 1,181 -
Ending Cash Balance 689,015 676,798 673,259 655,558
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements. (Ordinance no. 4832-66)
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned
on the fund's cash balance.
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project managed by the Department of Venues,
Parks & Arts.
In 2020, $180,000 was budgeted for Department of Community Investment activities: $100,000 for the Burke Building stabilization project and $80,000 for the Complete Streets
Transportation project.
In 2020, $250,000 was transferred to the Motor Vehicle Highway Fund (#202) to support vehicle and equipment capital purchases for the Streets Division.
In 2021, $262,145 is budgeted for an interfund transfer to the Parks & Recreation Fund (#201) to support vehicle and equipment capital purchases for the Department of Venues,
Parks & Arts.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
146
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Economic Development Income Tax Fund Number 408
Fund Type Special Revenue Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,474,651 13,405,714 11,040,237 11,040,237 1,059,543 1,059,543 9,980,694 10%
Intergov./ Grants - 12,500 50,000 50,000 - - 50,000 0%
Fines, Forfeitures, and Fees 354,660 354,660 - - - - - -
Interest Earnings 463,996 163,880 197,890 197,890 17,155 17,155 180,735 9%
Other Income 160,625 153,272 150,000 150,000 - - 150,000 0%
Interfund Transfers In 178,534 - 950,000 950,000 - - 950,000 0%
Total Revenue 13,632,466 14,090,026 12,388,127 12,388,127 1,076,698 1,076,698 11,311,429 9%
Expenditures by Activity
General City 19,365 1,076,233 - - - - - - -
PSAP 2,818,011 2,966,021 3,048,498 3,048,498 234,363 2,395,187 2,629,550 418,948 86%
Code Enforcement 2,364,559 2,973,805 2,874,081 2,874,081 - - - 2,874,081 0%
Animal Resource Center 845,841 891,414 915,549 915,549 - - - 915,549 0%
Community Investment 4,225,555 3,829,468 5,490,143 9,124,913 254,072 3,503,246 3,757,317 5,367,596 41%
2015 Park Bond 410,020 376,689 377,007 377,007 31,475 - 31,475 345,532 8%
2018 Zoo Bond 214,487 320,900 324,100 324,100 175,550 - 175,550 148,550 54%
Streets 445,439 35,749 - 18,812 - 18,812 18,812 - 100%
Total Expenditures 11,343,276 12,470,279 13,029,378 16,682,960 695,459 5,917,244 6,612,704 10,070,256 40%
Expenditures by Type
Services & Charges
Professional Services 3,267,745 2,883,244 3,009,226 3,761,599 253,940 3,115,909 3,369,849 391,750 90%
Printing & Advertising 350 404 45,000 45,000 - - - 45,000 0%
Utilities 3,274 42,523 51,000 51,000 4,567 - 4,567 46,433 9%
Repairs & Maintenance 626,634 209,536 137,000 156,462 85 19,462 19,547 136,915 12%
Debt Service Principal 100,000 301,441 314,344 314,344 111,975 - 111,975 202,369 36%
Debt Service Interest & Fees 115,237 219,669 210,028 210,028 80,194 - 80,194 129,834 38%
Grants & Subsidies 975,685 1,220,570 3,050,000 5,785,348 160,870 2,710,828 2,871,698 2,913,650 50%
Other Services & Charges 221 1,603 - - - - - - -
Interfund Transfers Out 5,826,360 7,586,290 6,062,780 6,062,780 43,975 - 43,975 6,018,805 1%
Total Services & Charges 10,915,507 12,465,279 12,879,378 16,386,561 655,605 5,846,199 6,501,805 9,884,756 40%
Capital 427,769 5,000 150,000 296,399 39,854 71,045 110,899 185,500 37%
Total Expenditures 11,343,276 12,470,279 13,029,378 16,682,960 695,459 5,917,244 6,612,704 10,070,256 40%
Net Surplus / (Deficit) 2,289,191 1,619,747 (641,251) (4,294,833) 381,239 (5,536,006)
Beginning Cash Balance 15,097,440 17,389,466 19,044,274
Cash Adjustments 2,835 35,061 -
Ending Cash Balance 17,389,466 19,044,274 14,749,441 19,530,262
Cash Reserves Target 5,671,638 6,235,140 8,341,480
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Park Bonds, and the 2018 Zoo
Bonds. This fund also provides operating subsidies (budgeted as interfund transfers out) for the Department of Community Investment (DCI) administration (Fund #211) and the
Department of Code Enforcement (Fund #219 & #230). These departments do not collect enough revenue to support their operations so the City makes up the difference with income
tax dollars.
It also funds various community and economic development initiatives administered by the Department of Community Investment (DCI). 2021 DCI budgeted expenditures in this fund
include: Business Development - $500k for workforce development, $250k for small business assistance, $115k for the South Bend Chamber of Commerce | Neighborhoods -
$650k for homeless strategy, $350k for the home repair program | Engagement - $175k for neighborhood organization support, $25k for Love Your Block mini-grant program |
Planning - $500k for neighborhood development, $150k for neighborhood development assistance, $35k for West Side Main Streets, $150k for development of two neighborhood
plans, $50k for the Portage Elwood neighborhood plan, $100k for the Complete Streets Transportation projects |Property - $50k for appraisals, $100k for surveys, $203k for expenses
related to Redevelopment owned properties, $50k for an alley stabilization pilot program.
This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. This fund is a source of bonding capacity for the City and efforts are made to
keep significant cash reserves in order to receive a higher credit rating and lower interest rates.
This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph
County. Income tax revenue is expected to decrease over the next couple years as a result of the COVID-19 pandemic. Other Income is from the sale of properties held for resale by the
Department of Community Investment. This fund also receives revenue from interest earned on the fund's cash balance.
The final payment of the TJX job penalty amount of $354,660 was received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development
agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the
job penalty fines since 2011.
Cash Reserves Target
50% of Annual expenditures
147
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Equipment/Vehicle Leasing Fund Number 750
Fund Type Capital Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 16,783 682 - - 1 1 (1) -
Debt Proceeds 1,472,985 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 1,489,768 682 - - 1 1 (1) -
Expenditures by Type
Services & Charges
Debt Service Principal 91,941 355,128 - - - - - - -
Debt Service Interest & Fees 9,172 12,324 - - - - - - -
Other Services & Charges 250 - - - - - - - -
Interfund Transfers Out - 1,752 - - - - - - -
Total Services & Charges 101,364 369,204 - - - - - - -
Capital 3,313,965 300,278 - - - - - - -
Total Expenditures 3,415,328 669,482 - - - - - - -
Net Surplus / (Deficit)(1,925,560) (668,800) - - 1 1
Beginning Cash Balance 2,942,035 1,016,476 347,680
Cash Adjustments 1 3 -
Ending Cash Balance 1,016,476 347,680 347,680 347,681
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital lease fund -
spend down to zero
This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and
expended upon the provision by the City of a proper claim form and invoice. All expenditures in this fund are approved by the Board of Public Works before they are submitted to the
trustee bank for payment. Historically, the City has used 5-year capital leases and received an interest rate around 2%. Debt service principal and interest payments are budgeted in
individual departments.
Starting in 2020, the City changed its accounting for capital leases. Now the capital expenditures are budgeted in the same fund that will repay the debt. This fund will no longer be used
after the proceeds remaining in this fund are fully spent.
This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
The remaining cash in this fund is from lease proceeds for the purchase of solar panels. The timing of this purchase is still to be determined.
148
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name South Bend Redevelopment Authority Fund Number 752
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,383 2,351 4,500 4,500 5 5 4,495 0%
Interfund Transfers In 2,867,378 2,870,500 2,866,000 2,866,000 - - 2,866,000 0%
Total Revenue 2,873,761 2,872,851 2,870,500 2,870,500 5 5 2,870,495 0%
Expenditures by Type
Services & Charges
Debt Service Principal 1,725,000 1,790,000 1,850,000 1,850,000 - - - 1,850,000 0%
Debt Service Interest & Fees 1,136,669 1,073,013 1,008,669 1,008,669 - - - 1,008,669 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 2,861,669 2,863,013 2,858,669 2,858,669 - - - 2,858,669 0%
Total Expenditures 2,861,669 2,863,013 2,858,669 2,858,669 - - - 2,858,669 0%
Net Surplus / (Deficit)12,092 9,839 11,831 11,831 5 5
Beginning Cash Balance 210,492 222,584 232,423
Cash Adjustments - - -
Ending Cash Balance 222,584 232,423 244,254 232,428
Cash Reserves Target 222,584 232,423 244,254
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Redevelopment Authority Fund records debt service payments received from the City that are passed through to the paying agent bank and the bondholders per bond
agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Annual Comprehensive Financial Report (ACFR).
The South Bend Redevelopment Authority receives debt service payments from the City (recorded as interfund transfers) and passes them through to trustee banks and bondholders.
This fund also receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes:
- 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62)
- 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment 2/15/33, (debt
schedule #54)
Cash Reserves Target
100% cash reserves per bond covenants
149
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name South Bend Building Corporation Fund Number 755
Fund Type Debt Service Funds
Control City Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 15,243 3,478 4,000 4,000 11 11 3,989 0%
Interfund Transfers In 2,641,500 2,645,000 2,311,000 2,311,000 1,325,750 1,325,750 985,250 57%
Total Revenue 2,656,743 2,648,478 2,315,000 2,315,000 1,325,761 1,325,761 989,239 57%
Expenditures by Type
Services & Charges
Debt Service Principal 2,175,000 2,250,000 2,000,000 2,000,000 - - - 2,000,000 0%
Debt Service Interest & Fees 457,744 379,968 307,705 307,705 - - - 307,705 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 2,632,744 2,629,968 2,307,705 2,307,705 - - - 2,307,705 0%
Total Expenditures 2,632,744 2,629,968 2,307,705 2,307,705 - - - 2,307,705 0%
Net Surplus / (Deficit)23,999 18,510 7,295 7,295 1,325,761 1,325,761
Beginning Cash Balance 791,026 815,025 833,535
Cash Adjustments - - -
Ending Cash Balance 815,025 833,535 840,830 2,159,296
Cash Reserves Target 815,025 833,535 840,830
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the South Bend Building Corporation debt service. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's Annual
Comprehensive Financial Report (ACFR).
The South Bend Building Corporation receives debt service payments from the City and passes them to bondholders through trustee banks. This fund also receives revenue from
interest earned on the cash held at the trustee bank.
The fund accounts for the debt service payments for Building Corporation bonds.
Current debt includes:
- 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - debt payments paid for by River West TIF Fund (#324) and the Sewage Works Operating Fund (#641),
final payment 2/1/21, (debt schedule #36)
- 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt
schedule #39)
- 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
Cash Reserves Target
100% cash reserves per bond covenants
150
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name TIF - River West Development Area (Airport) Fund Number 324
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 18,555,308 16,814,400 16,247,264 16,247,264 - - 16,247,264 0%
Intergov./ Shared Revenues 395,000 381,500 397,000 397,000 - - 397,000 0%
Intergov./ Grants 41,206 13,844 - - - - - -
Charges for Services 2,160 - - - - - - -
Interest Earnings 744,246 199,544 178,188 178,188 24,300 24,300 153,888 14%
Donations - 2,250 - - - - - -
Debt Proceeds - 4,345,059 - - - - - -
Other Income 129,336 252,995 - - - - - -
Interfund Transfers In 64,022 35,560 90,000 90,000 2,504 2,504 87,496 3%
Total Revenue 19,931,280 22,045,151 16,912,452 16,912,452 26,804 26,804 16,885,648 0%
Expenditures by Type
Services & Charges
Professional Services 1,099,869 1,082,200 390,384 1,280,421 15,398 389,518 404,915 875,506 32%
Debt Service Principal 4,038,315 3,750,570 3,883,193 3,883,193 1,570,000 - 1,570,000 2,313,193 40%
Debt Service Interest & Fees 1,198,375 1,329,981 959,216 959,216 426,876 - 426,876 532,340 45%
Other Services & Charges 1,325,523 619,953 - 486,000 - 250,000 250,000 236,000 51%
Interfund Transfers Out 4,266,098 5,085,022 5,013,803 5,013,803 2,456,803 - 2,456,803 2,557,000 49%
Total Services & Charges 11,928,180 11,867,725 10,246,596 11,622,633 4,469,077 639,518 5,108,595 6,514,039 44%
Capital 8,735,222 12,152,391 - 10,054,060 197,403 2,255,180 2,452,583 7,601,477 24%
Total Expenditures 20,663,402 24,020,117 10,246,596 21,676,693 4,666,480 2,894,698 7,561,177 14,115,516 35%
Net Surplus / (Deficit) (732,123) (1,974,965) 6,665,856 (4,764,241) (4,639,675) (7,534,373)
Beginning Cash Balance 31,665,638 30,950,203 29,039,261
Cash Adjustments 16,687 64,024 -
Ending Cash Balance 30,950,203 29,039,261 24,275,020 24,452,459
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects
for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives a
Hotel/Motel Tax (intergovernmental shared revenues).
In 2020, bond proceeds were receipted into the fund. See explanation of bond below.
Various projects and development opportunities include: Claey's Candy, local match to federal funds for Coal Line Trail project, Dylan Street reconstruction, neighborhood plan for
Western (east of Walnut), general road repairs, ongoing work with the State Theatre Block, and projects that were started in 2020 and will still be in process in 2021. TIF support will
also be used for various Public Works projects, and development opportunities which may be presented to the Redevelopment Commission in 2021. Professional Services will cover
mandatory administrative costs related to TIF neutralization calculations. This fund is also used to repay several bonds related to capital projects in the community.
In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of
$120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. The bonds
are being repaid by this fund with the final payment due February 1, 2037.
Cash Reserves Target
No reserve requirement
151
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name TIF - West Washington Fund Number 422
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 261,830 237,261 287,082 287,082 - - 287,082 0%
Interest Earnings 41,430 8,861 4,881 4,881 1,015 1,015 3,866 21%
Other Income 18,500 300 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 321,760 246,422 291,963 291,963 1,015 1,015 290,948 0%
Expenditures by Type
Services & Charges
Professional Services - 55 - 50,000 - - - 50,000 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 55 - 50,000 - - - 50,000 0%
Capital 1,089,137 152,666 - 308,843 - 250,822 250,822 58,021 81%
Total Expenditures 1,089,137 152,721 - 358,843 - 250,822 250,822 108,021 70%
Net Surplus / (Deficit) (767,377) 93,701 291,963 (66,880) 1,015 (249,806)
Beginning Cash Balance 1,797,082 1,031,822 1,127,293
Cash Adjustments 2,117 1,769 -
Ending Cash Balance 1,031,822 1,127,293 1,060,413 1,128,308
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
In 2021, this fund will be used for final expenses for the City Cemetery project as well as improvements to the 100 Block of Elm Street. Starting in 2021 and continuing through 2025,
this fund will be primarily utilized to provide upgrades and programming at the Martin Luther King Jr. Community Center. Professional Services will cover mandatory administrative
costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
152
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name TIF - River East Development Area (NE Dev) Fund Number 429
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 2,722,642 2,997,091 2,560,473 2,560,473 - - 2,560,473 0%
Interest Earnings 249,447 62,271 22,737 22,737 5,283 5,283 17,454 23%
Other Income 7,725 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 2,979,815 3,059,362 2,583,210 2,583,210 5,283 5,283 2,577,927 0%
Expenditures by Type
Services & Charges
Professional Services 29,225 82,784 - 171,355 - 111,844 111,844 59,511 65%
Insurance 25,256 - - 744 - - - 744 0%
Other Services & Charges 790 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 55,271 82,784 - 172,099 - 111,844 111,844 60,255 65%
Capital 5,686,682 5,418,511 - 2,371,634 68,946 2,201,397 2,270,343 101,291 96%
Total Expenditures 5,741,954 5,501,295 - 2,543,733 68,946 2,313,241 2,382,187 161,546 94%
Net Surplus / (Deficit) (2,762,138) (2,441,932) 2,583,210 39,477 (63,664) (2,376,904)
Beginning Cash Balance 10,967,923 8,215,417 5,864,278
Cash Adjustments 9,633 90,793 -
Ending Cash Balance 8,215,417 5,864,278 5,903,755 5,794,532
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects
for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades) and East Bank Parking Analysis
projects, Robert Henry Neighborhood improvements, Seitz Park improvements, Public Works projects, and various development opportunities which may be presented to the
Redevelopment Commission in 2021. Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
153
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name TIF - Southside Development #1 Fund Number 430
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 1,755,231 3,081,721 1,839,984 1,839,984 - - 1,839,984 0%
Interest Earnings 249,564 89,378 49,667 49,667 11,338 11,338 38,329 23%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 2,004,796 3,171,100 1,889,651 1,889,651 11,338 11,338 1,878,313 1%
Expenditures by Type
Services & Charges
Professional Services 190,544 140,498 - 620,922 98,366 92,080 190,446 430,476 31%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 190,544 140,498 - 620,922 98,366 92,080 190,446 430,476 31%
Capital 1,642,471 76,527 - 4,397,595 76,314 484,923 561,238 3,836,357 13%
Total Expenditures 1,833,015 217,025 - 5,018,516 174,680 577,003 751,683 4,266,833 15%
Net Surplus / (Deficit) 171,781 2,954,075 1,889,651 (3,128,865) (163,342) (740,345)
Beginning Cash Balance 9,432,094 9,607,799 12,586,134
Cash Adjustments 3,925 24,260 -
Ending Cash Balance 9,607,799 12,586,134 9,457,269 12,417,969
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, and various development opportunities which may be
presented to the Redevelopment Commission in 2021.
Cash Reserves Target
No reserve requirement
154
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name TIF - Douglas Road Fund Number 435
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes - - 369,525 369,525 - - 369,525 0%
Interest Earnings 5,428 1,154 296 296 84 84 212 28%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 5,428 1,154 369,821 369,821 84 84 369,737 0%
Expenditures by Type
Services & Charges
Professional Services 21,575 96,143 - 90,283 - 16,108 16,108 74,175 18%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 21,575 96,143 - 90,283 - 16,108 16,108 74,175 18%
Capital - - - - - - - - -
Total Expenditures 21,575 96,143 - 90,283 - 16,108 16,108 74,175 18%
Net Surplus / (Deficit)(16,147) (94,989) 369,821 279,539 84 (16,024)
Beginning Cash Balance 203,834 187,806 93,140
Cash Adjustments 119 322 -
Ending Cash Balance 187,806 93,140 372,678 93,223
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development
projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. For pay year 2021 and after, the Redevelopment Commission has
determined it will collect the increment.
This fund will help fund a portion of the Douglas Road utility relocation.
Cash Reserves Target
No reserve requirement
155
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name TIF - River East Residential (NE Res) Fund Number 436
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 4,933,558 5,308,975 5,712,495 5,712,495 - - 5,712,495 0%
Interest Earnings 54,332 15,060 82,945 82,945 4,214 4,214 78,731 5%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 4,987,889 5,324,035 5,795,440 5,795,440 4,214 4,214 5,791,226 0%
Expenditures by Type
Services & Charges
Professional Services - - 24,797 24,797 - - - 24,797 0%
Debt Service Principal 392,522 409,383 427,038 427,038 - - - 427,038 0%
Debt Service Interest & Fees 102,306 85,445 68,291 68,291 - - - 68,291 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 3,769,003 3,864,125 4,180,375 4,180,375 1,981,000 - 1,981,000 2,199,375 47%
Total Services & Charges 4,263,831 4,358,953 4,700,501 4,700,501 1,981,000 - 1,981,000 2,719,501 42%
Capital - - - - - - - - -
Total Expenditures 4,263,831 4,358,953 4,700,501 4,700,501 1,981,000 - 1,981,000 2,719,501 42%
Net Surplus / (Deficit) 724,058 965,082 1,094,939 1,094,939 (1,976,786) (1,976,786)
Beginning Cash Balance 2,982,744 3,706,897 4,678,334
Cash Adjustments 95 6,355 -
Ending Cash Balance 3,706,897 4,678,334 5,773,273 2,701,549
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast
Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's
campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons
Debt Service Fund (#760) which makes the debt payments on this bond.
This fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to to the Major Moves Fund (#412). The loans will be paid off in
2024 and 2029.
Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
156
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,483 9,075 40,000 40,000 937 937 39,063 2%
Total Revenue 28,483 9,075 40,000 40,000 937 937 39,063 2%
Expenditures by Type
Services & Charges
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Interfund Transfers Out 23,962 13,309 40,000 40,000 937 - 937 39,063 2%
Total Services & Charges 23,962 13,309 40,000 40,000 937 - 937 39,063 2%
Total Expenditures 23,962 13,309 40,000 40,000 937 - 937 39,063 2%
Net Surplus / (Deficit) 4,521 (4,234) - - - -
Beginning Cash Balance 1,037,930 1,042,908 1,040,462
Cash Adjustments 456 1,788 -
Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,042,908 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt
schedule #6) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
157
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 28,483 9,075 40,000 40,000 937 937 39,063 2%
Total Revenue 28,483 9,075 40,000 40,000 937 937 39,063 2%
Expenditures by Type
Services & Charges
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Interfund Transfers Out 23,962 13,309 40,000 40,000 937 - 937 39,063 2%
Total Services & Charges 23,962 13,309 40,000 40,000 937 - 937 39,063 2%
Total Expenditures 23,962 13,309 40,000 40,000 937 - 937 39,063 2%
Net Surplus / (Deficit) 4,521 (4,234) - - - -
Beginning Cash Balance 1,037,930 1,042,908 1,040,462
Cash Adjustments 456 1,788 -
Ending Cash Balance 1,042,908 1,040,462 1,040,462 1,040,462
Cash Reserves Target 1,042,908 1,040,462 1,040,462
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
158
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2018 TIF Park Bond Debt Service Fund Number 351
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 27,510 8,934 - - 928 928 (928) -
Debt Proceeds - - - - - - - -
Total Revenue 27,510 8,934 - - 928 928 (928) -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)27,510 8,934 - - 928 928
Beginning Cash Balance 991,077 1,018,984 1,029,665
Cash Adjustments 396 1,747 -
Ending Cash Balance 1,018,984 1,029,665 1,029,665 1,030,593
Cash Reserves Target 1,018,984 1,029,665 1,029,665
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in
or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into
the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects.
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used
to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is
due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Cash Reserves Target
100% debt service reserve per bond covenants
159
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 13 - - - - - -
Debt Proceeds 9,447,841 - - - - - - -
Interfund Transfers In - 488,171 1,036,500 1,036,500 518,000 518,000 518,500 50%
Total Revenue 9,447,841 488,184 1,036,500 1,036,500 518,000 518,000 518,500 50%
Expenditures by Type
Services & Charges
Debt Service Principal - 270,000 650,000 650,000 - - - 650,000 0%
Debt Service Interest & Fees 293,022 247,313 377,750 377,750 - - - 377,750 0%
Total Services & Charges 293,022 517,313 1,027,750 1,027,750 - - - 1,027,750 0%
Capital 9,125,000 - - - - - - - -
Total Expenditures 9,418,022 517,313 1,027,750 1,027,750 - - - 1,027,750 0%
Net Surplus / (Deficit)29,819 (29,129) 8,750 8,750 518,000 518,000
Beginning Cash Balance - 29,819 690
Cash Adjustments - - -
Ending Cash Balance 29,819 690 9,440 518,690
Cash Reserves Target 29,819 690 9,440
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue
Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double
Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium
of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%.
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest
earned on the cash balance held at the trustee bank.
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance.
Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030.
160
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 2 - - 1 1 (1) -
Interfund Transfers In - 326,938 - - - - - -
Total Revenue - 326,939 - - 1 1 (1) -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- 326,939 - - 1 1
Beginning Cash Balance - - 326,939
Cash Adjustments - - -
Ending Cash Balance - 326,939 326,939 326,940
Cash Reserves Target - 326,939 326,939
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project (debt
schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for use
as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing
demand for program space and allow for a more diverse range of programs and community events.
- The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%.
- The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards
cost of issuance.
- The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1. The final payment is due Feburary 1, 2037. The debt service reserve will be used
towards the last debt service payment.
At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2037.
161
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Redevelopment General Fund Number 433
Fund Type Special Revenue Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 84,095 24,117 8,007 8,007 92 92 7,915 1%
Interest Earnings 24,815 11,827 26,301 26,301 2,202 2,202 24,099 8%
Donations 1,177,112 1,449,512 1,000,000 1,000,000 - - 1,000,000 0%
Interfund Transfers In - 150,000 150,000 150,000 12,500 12,500 137,500 8%
Total Revenue 1,286,022 1,635,456 1,184,308 1,184,308 14,794 14,794 1,169,514 1%
Expenditures by Type
Services & Charges
Professional Services 5,211 1,657 4,500 4,500 - - - 4,500 0%
Grants & Subsidies 416,989 666,323 - 558,797 23,995 134,801 158,797 400,000 28%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 422,200 667,979 4,500 563,297 23,995 134,801 158,797 404,500 28%
Capital - 2,214 - - - - - - -
Total Expenditures 422,200 670,193 4,500 563,297 23,995 134,801 158,797 404,500 28%
Net Surplus / (Deficit) 863,822 965,263 1,179,808 621,011 (9,201) (144,003)
Beginning Cash Balance 614,296 1,476,915 2,444,710
Cash Adjustments (1,204) 2,532 -
Ending Cash Balance 1,476,915 2,444,710 3,065,721 2,436,508
Cash Reserves Target 105,550 167,548 140,824
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission
operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those
areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. Starting in
2021, one of the Mayoral appointees is required to be a South Bend Community School Corporation Board of Trustees voting member. Prior to 2021, there was one additional
member from the South Bend Community School Corporation Board of School Trustees, appointed by the Mayor as a non-voting adviser to the Commission.
Starting in 2019, this fund receives the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State. This fund also receives revenue
from interest earned on the fund's cash balance.
Starting in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds
Casino built on tribal land adjacent to the City. This is to be split between the General Fund (#101) and the Redevelopment General Fund (#433).
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment
activities determined by the Redevelopment Commission and the Department of Community Investment.
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and
to address poverty and unemployment in the City. In 2021, projects will be aimed at addressing: Non-traditional financial capital and education, responsive neighborhood based
amenities, westside greenhouse food security, and supporting the creation and growth of small businesses.
Cash Reserves Target
25% of Annual expenditures
162
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Certified Technology Park Fund Number 439
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 11,146 96 139 139 10 10 129 7%
Total Revenue 11,146 96 139 139 10 10 129 7%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 624,194 - - - - - - - -
Total Expenditures 624,194 - - - - - - - -
Net Surplus / (Deficit)(613,048) 96 139 139 10 10
Beginning Cash Balance 622,685 10,965 11,080
Cash Adjustments 1,328 19 -
Ending Cash Balance 10,965 11,080 11,219 11,090
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual-campus
technology park.
This fund received a special state tax distribution. Currently, this fund only receives revenue from interest earned on the fund's cash balance.
2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to
democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-
location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data
training, cross-sector “Beta City” collaborations, and public programming about regional innovation.
Cash Reserves Target
No reserve requirement
163
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name 2018 TIF Park Bond Capital Fund Number 452
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 202,657 28,865 - - 2,355 2,355 (2,355) -
Debt Proceeds - - - - - - - -
Total Revenue 202,657 28,865 - - 2,355 2,355 (2,355) -
Expenditures by Type
Services & Charges
Professional Services 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43%
Debt Service Interest & Fees - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 640,860 86,969 - 30,889 - 13,351 13,351 17,538 43%
Capital 5,895,577 1,427,387 - 2,547,118 30,228 2,397,380 2,427,608 119,510 95%
Total Expenditures 6,536,438 1,514,357 - 2,578,007 30,228 2,410,731 2,440,959 137,048 95%
Net Surplus / (Deficit) (6,333,781) (1,485,491) - (2,578,007) (27,873) (2,438,603)
Beginning Cash Balance 10,403,960 4,085,672 2,614,468
Cash Adjustments 15,493 14,287 -
Ending Cash Balance 4,085,672 2,614,468 36,461 2,609,541
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation
areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The
remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
164
City of South Bend, Indiana
Monthly Financial Report
January 31, 2021
Fund Name Airport Urban Enterprise Zone Fund Number 454
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2021 2021 2021 2021 Total
2019 2020 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,900 3,540 4,209 4,209 368 368 3,841 9%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 10,900 3,540 4,209 4,209 368 368 3,841 9%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Grants & Subsidies - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)10,900 3,540 4,209 4,209 368 368
Beginning Cash Balance 392,693 403,750 407,982
Cash Adjustments 157 692 -
Ending Cash Balance 403,750 407,982 412,191 408,350
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past,
majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Cash Reserves Target
No reserve requirement
165