HomeMy WebLinkAbout12/11/12 Board of Public Works Agenda CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA
December 11, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. PUBLIC HEARING—NEW TRANSIENT MERCHANT LICENSE
A. Applicant: Shallow Concessions
1. Description: Sale of Notre Dame Fighting Irish Souvenirs and Merchandise
2. Locations: 5317 Western Avenue (BP Station), and 111 East Ireland Road
(Marathon Station)
3. See Comments: Police Department and Fire Department
2. REVIEW OF MINUTES
A. Agenda Review: November 15, 2012; Regular Meeting: November 20, 2012
B. Claims Review: November 26, 2012 and December 4, 2012
3. OPENING AND AWARD OF BIDS—APPROVE CONTRACTS
A. Primary Clarifier Rehabilitation and Equipment Upgrades—Project No. 111-071
1. Funding: Wastewater Capital(642.0630.415.43.66)
B. Century Center West Entrance Improvements—Project No. 112-067
1. Funding: Downtown TIF (420.1050.460.42.02)
C. 2012/2013 Snow Removal from City of South Bend Redevelopment Commission
Owned Properties
1. Funding: Redevelopment Commission Property Maintenance
(324.105.0460.39.64/420.1050.460.39.64)
4. OPENING AND AWARD OF QUOTATIONS —APPROVE CONTRACTS
A. 2012 Backup Replacement—Replace Aging Backup Target with an Exagrid
Backup to Disk Appliance
1. Funding: Information Technologies Capital (404.0672.415.43.08)
B. Portage Avenue and Boland Drive Roundabout Repairs—Project No. 112-071
1. Funding: LRSA
5. REJECT BIDS
A. CSO No. 18 Backwater Gate Improvements —Project No. 112-060
6. AWARD BID
A. Parking Garage Lighting Upgrade—Project No. 112-058
1. Funding: CED Capital (601.0460.645.43.10; 601.0462.645.43.10;
601.0464.645.43.10)
7. BID AWARD CLARIFICATION
A. F Cubed Laboratory Equipment Purchases
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA
December 11, 2012 - 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
8. BID AWARD EXTENSIONS
A. One (1) 2012 or Newer All Wheel Drive SUV Police Patrol Vehicle
1. Company: Bloomington Ford
2. Original Award Date: March 27, 2012
3. Amount: $28,075.96
4. Funding: 2012 Police Department Capital(101.0801.421.43.02)
B. 2013 Ductile Iron Pipe
1. Company: Underground Pipe &Valve, Inc.
2. Amount: Unit Prices Based on Philadelphia Scrap Price and Escalator; 4%
Decrease for 2013
3. Funding: Capital and Revenue Bond Proceeds
9. CHANGE ORDERS
A. Diamond Avenue Trunk Storm Sewer-Project No. 109-033B
1. Company: HRP Construction Co.
2. Change Order No.: 4
3. Increase Amount: $85,131.23
4. Percent of Increase: 2.38%
5. Revised Contract Amount: $3,660,950.23
6. Funding: 2011 Sewer Bond (659.0621.415.42.05)
B. Organic Resources- Site Improvements-Project No. 112-01 IA
1. Company: Walsh& Kelly, Inc.
2. Change Order No.: 2
3. Decrease Amount: ($6,287.50)
4. Percent of Decrease: (1.44%)
5. Revised Contract Amount: $447,795.20
6. Funding: Organic Resources Improvements (642.0630.415.42.01)
C. Rushton Apartments Renovation-Masonry Rehabilitation-Project No. 112-
037A
1. Company: Kemna Restoration & Construction, Inc.
2. Change Order No.: 1
3. Increase Amount: $1,500
4. Percent of Increase: 1.44%
5. Revised Contract Amount: $105,400
6. Funding: WWCDA TIF (422.1050.460.42.02)
D. 12th and 14th Floor County-City Building Renovations-Project No. 112-063
1. Company: Ziolkowski Construction, Inc.
2. Change Order No.: 1
3. Increase Amount: $8,230
4. Percent of Increase: 20.00%
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA
December 11, 2012 - 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
5. Revised Contract Amount: $49,380
6. Funding: COIT (404.0602.431.42.02)
10. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS
A. Western and Walnut Intersection Improvements-Project No. 107-074
1. Company: Rieth-Riley Construction Co., Inc.
2. Change Order No.: 4 (Final)
3. Increase Amount: $72,304
4. Percent of Increase: 4.43%
5. Total Percent of Change: 9.14%
6. Revised Contract Amount: $1,705,599.11
7. Funding: FHWA/LRSA (251.0608.431.42.99)
B. Triangle Neighborhood Infrastructure Improvements-Project No. 109-009
1. Company: HRP Construction Inc.
2. Change Order No.: 3 (Final)
3. Decrease Amount: ($22,059.38)
4. Percent of Decrease: (1.33%)
5. Total Percent of Change: (3.79%)
6. Revised Contract Amount: $1,636,631.36
7. Funding: Major Moves/EDIT (412.0401.415.42.01/642.0621.415.42.05)
C. Goodson Court Sewer Extension-Project No. 112-035
1. Company: Youngs Excavating, Inc.
2. Change Order No.: 1 (Final)
3. Decrease Amount: ($15,706.93)
4. Percent of Decrease: (30.11%)
5. Total Percent of Change: (30.11%)
6. Revised Contract Amount: $36,458.92
7. Funding: Sewer Insurance (640.0620.811.36.09)
D. Memorial Hospital Streetscape Improvements -Project No. 111-060
1. Company: Rieth-Riley Construction Co., Inc.
2. Change Order No.: 1 (Final)
3. Decrease Amount: ($80,066.30)
4. Percent of Decrease: (8.86%)
5. Total Percent of Change: (8.86%)
6. Revised Contract Amount: $824,027.20
7. Funding: Medical TIF (426.1050.460.42.01)
E. 113 East Wayne Street and 301 South Michigan Street Streetscape Improvements
-Project No. 112-056
1. Company: L.L. Geans Construction Co.
2. Change Order No.: 1 (Final)
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA
December 11, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
3. Decrease Amount: ($707.39)
4. Percent of Decrease: (3.46%)
5. Total Percent of Change: (3.45%)
6. Revised Contract Amount: $19,752.16
7. Funding: SBCDA TIF (420.1050.460.42.03)
11. PROJECT COMPLETION AFFIDAVIT
A. Installation of 45 KW Hydroelectric Turbine—Project No. 111-010
1. Company: Koontz-Wagner Construction Services, LLC
2. Final Contract Amount: $268,723
3. Funding: EECBG (101.0600.419.43.09/222.0616.419.43.09)
12. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET
A. Pinhook Water Treatment Plant Efficiency Improvements—Project No. 112-062
1. Funding: 2012 Revenue Bonds (623.0640.415.43.62)
13. RESOLUTIONS
A. No. 62-2012 —A Resolution Of The City of South Bend, Indiana Board of Public
Works, for the Disposal of Surplus Property
1. Description: Gun for Retirement of Police Officer
B. No. 65-2012 —A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. Description: One (1) 1996 Vactor Boom Weldment Sleeve
C. No. 66-2012 —A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. Description: Sixty(60) 8' T-12 Light fixtures and One-Hundred Twenty(120)
T-12 Bulbs
D. No. 69-2012 —A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. Description: Various Equipment/Various Departments
E. No. 72-2012 —A Resolution of the South Bend Board of Public Works on
Disposal of Unfit and/or Obsolete Property
1. Description: Morris Performing Arts Center Equipment
F. No. 73-2012 —A Resolution of the Board of Public Works of the City of South
Bend, Indiana Establishing Policy for Responsible Bidding in Public Works
Projects
G. No. 74-2012 —A Resolution of the Board of Public Works on Disposal of Unfit
and/or Obsolete Property
1. Description: Radio Equipment
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA
December 11, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
H. No. 67-2012 —A Resolution of the Board of Public Works on Disposal of Unfit
and/or Obsolete Property
1. Description: 1965 Studebaker Wagonaire
14. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
A. Technical Services Support Agreement—Physio Control
1. Description: Maintenance for LifePak 500 AED's Used by the Police
Department
2. Amount: $14,161
3. Funding: General Fund (101.0801.421.37.05)
B. Cooperative Agreement— T-Mobile Central, LLC dba T-Mobile
1. Description: Provide 311 Dialing Service
2. Amount: $0
C. Renewal Agreement— SimplexGrinnell
1. Description: Fire Alarm Monitoring at Water Works Main Street Office
2. Amount: $494
3. Funding: Water Works Operating Fund (620.0640.657.31.35)
D. Agreement—Urban Enterprise Association of South Bend, Inc.
1. Description: Administration of the Zone Program for 2013
2. Amount: $50,000 (Paid to City)
3. Funding: UEA Funds
E. Services Agreement—Ivy Tech College
1. Description: Diversity Ordinance—Public Bidding Workshop
2. Amount: $975
3. Funding: Engineering Operating Budget (101.0602.731.39.70)
F. Professional Services Agreement— Ciber, Inc.
1. Description: Upgrade IBM Model 810 Operating System from V5R4 to V6R1
2. Amount: $3,495
3. Funding: Information Technologies (404.0401.415.31.04)
G. Agreement—Housing Authority of South Bend
1. Description: 2013 Staff Support—Lead Hazard Control Grant
2. Amount: $7,000 (Paid to City)
3. Funding: EDIT (408.1001.460.39.30)
H. Agreement for Professional Services—ARCADIS US, Inc.
1. Description: Wastewater Treatment Plant—2013 Amended Facilities Plan
Update—Project No. 113-001
2. Amount: $268,300
3. Funding: Environmental Services/Wastewater/Contractual Services/Other
(641.0630.793.63.35)
I. Addendum to the Master Agency Agreement—Redevelopment Commission
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA
December 11, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
1. Description: Increase Funds for Demolition of Homes within AEP Electric
Pole Easement by Realigned SR23 —Project No.112-061
J. Special Purchase—Logicalis
1. Description: CISCO ScanSafe Licensing for Three Years— QPA Pricing
2. Amount: $47,575.50/36 months
3. Funding: IT Operating (404.0672.415.36.04)
K. Invoice—R.E. McCloskey&Associates, Inc.
1. Description: Additional Property Appraisal for Edison Road Widening Project
—Project No. 111-053
2. Amount: $350
3. Funding: DREDA TIF (435.1050.460.31.02)
L. Amendment to Professional Services Agreement—ARCADIS US, Inc.
1. Description: Extension of Water Quality Technical Services— One Year
2. Amount: $8,500
3. Funding: Water Works Operating (620.0640.658.31.02)
M. Special Purchase—Dell
1. Description: Purchase of Virtualization Server to Replace Existing Servers—
QPA Pricing
2. Amount: $67,602.48
3. Funding: $34,483 Police Computer Capital (404.0801.421.43.08); $23,119.48
Police Accident Reports (220.0801.421.43.06); $10,000 State Asset Forfeiture
(216.0801.421.43.06)
N. Services Agreement—Motorola Solutions
1. Description: Maintenance and Service for 800 Mhz Consoles, Consolettes,
Dispatch Center, Central Electronics Bank, 800 Datatac Sites and all Onsite
Infrastructure Response—January 1, 2013 to December 31, 2013
2. Amount: $44,1 57.84
3. Funding: Police General Fund(101.0801.421.36.04)
O. Professional Services Agreement—Indiana Paging Network, Inc.
1. Description: Off-Hours Phone Answering Service for Water Works
2. Amount: $7,000
3. Funding: Water Works Revenue (620.0640.658.31.35)
P. Agreement Renewal—Memorial Hospital of South Bend
1. Description: Children's Hospital Ambulance Staffing—Through January 31,
2013
2. Amount: Paid to Fire Department
Q. Professional Services Agreement— The Troyer Group
1. Description: Re-Bid and Construction Administration for the Century Center
Lighting Renovations—Project No. 112-033
2. Amount: NTE $39,300
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA
December 11, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
3. Funding: Century Center Capital Improvements (671.0406.645.31.06)
15. LICENSES,VACATIONS, AND PERMITS
A. Street Vacations
1. Applicant: David Matthews
a) Location: 160.39' of the Right of Way on the East Side of Niles Avenue at
the Intersection of Jefferson Boulevard and Niles Avenue
b) Purpose: Redevelopment of Property
c) Favorable Recommendations
B. Honorary Street Signs
1. Applicant: Robert E. Hennon, Jr.
a) Description: "Supt. Robert E. Herron, Sr." Signs—Founder and Pastor of
Revelation Church of God in Christ
b) Location: Fellows Street and Pennsylvania Avenue; Rush Street and
Pennsylvania Avenue
c) Favorable Recommendations
16. 2013 HOLIDAY SCHEDULE FOR CITY EMPLOYEES
17. TRAFFIC CONTROL DEVICE
A. New Installation - Handicapped Accessible Parking Space Sign
1. Location:
a) 807 Diamond Avenue
2. All criteria has been met
18. INDUSTRIAL WASTEWATER DISCHARGE PERMIT MODIFICATION
A. Company: New Energy Corp.
1. Location: 3201 West Calvert Street
2. Description: Suspend Sample and Treatment Requirement during Plant Shut
Down for Significant User Permit No. 161291-88700
19. PRESENTATION ON REVISION TO LOCAL LIMITATION ALLOCATION
METHOD
A. Lower Levels for Allocated Discharge Limits to Local Industrial Users
20. CERTIFICATES OF INSURANCE
A. Schuell Fence Company
B. DTH Contractors, LTC — Cancellation
C. S&L Builders LLC, S&L Concrete & Excavating
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
AGENDA
December 11, 2012 — 9:30 a.m.
Location: 1308 County-City Building
South Bend, Indiana 46601
21. RATIFY BONDS
A. Contractor Bonds
1. United Concrete, Inc. —Approved November 15, 2012
B. Excavation Bonds
1. Tim Davis—Approved November 8, 2012
2. Kreager Brothers Excavating, Inc. —Approved December 5, 2012
22. CLAIMS
23. PRIVILEGE OF THE FLOOR
24. ADJOURNMENT
NOTICE
FOR HEARING AND SIGHT IMPAIRED PERSONS
Auxiliary Aid or Other Services are Available upon Request at No Charge.
Please Give Reasonable Advance Request when Possible.
GARY A.GILOT DONALD E.INKS KATHRYN E.Roos MICHAEL C.MECHAM MARK W.NEAL
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