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Home My WebLink AboutChange Order No 2 - River Walk from Beyer St. to Notre Dame Boathouse Proj No. 117-083 - Walsh & Kelly, Inc.1316 COUNTY -CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 23, 2021 Mr. Dustin Hilary Walsh & Kelly, Inc. 24358 State Road 23 South Bend, IN 46614 akrueger&walshkell. PHONE 574/235-9251 FAx 574/235-9171 RE: Change Order No. 2 — River Walk from Beyer St. to Notre Dame Boathouse Project No. 117-083 Dear Mr. Hilary: At its February 23, 2021 meeting, the Board of Public Works approved the above referenced Change Order for an increase of $41,591.85 with an additional thirty-two (32) days, bringing the revised contract amount to $3,266,472.07 with a new completion date of January 1, 2021. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Enclosures AF/lh Sincerely, Is/Anne Fuchs Arne Fuchs, Clerk ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Project Number: ,�yOUIH"e4;v 180 117-083A DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING Project Name: River Walk from Beyer Street to Howard Park Change Order #: 2 _ DATE INITIATED: 8/15/2020 BPW DATE: 12/17/2020 Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Various added items including bank stabilization for a failing section of the existing river wall, temporary fencing to allow for pedestrian sidewalk use, landscaping for a more proper drainage a park/trail transition, electrical circuit tie-in adjustments, and additional sidewalk fixes due to existing undermining in certain areas (including minimal brush clearing). See attached breakdown. Attachments: (List documents support change — required) See attached price breakdown and descriptions Amount of Dlncrease / El Decrease: $ 41 ,591.85 Previously approved Change Order(s): $ 25,880.22 Current Percent of Change: 1.29 New Total Amount: $ 3,266,472.07 Total Percent of Change: 2.11 Funding Secured From: (filled out by PM) RECOMMENDED BY: Dan Jones Project Inspector (Print Name) REVIEWED BY: PO-0001785 Toy Villa Construction Manager (Print Name) APPROVED BY: Scott Kreeger Engineering Project Manager (Print Name) APPROVED BY: Kara Boyles City Engineer (Print Name) Categories (Pick One): � Scope of Work 0 Differing Site Conditions, Changed Conditions % Conflicted Specifications and Drawings ❑ Failed Materials ❑ Error ❑ Omission ❑ Final Quantity Adjustment 171 G� (Signature) /b ld& (Signatu ) (Signature) (Signature) 12-10-20 (Date) 12/10/2020 (Date) 12/10/2020 (Date) 12/10/2020 (Date) CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE: PROJECT NO: PROJECT NAME: CONTRACT DATE: CHANGE ORDER NO: SUBJECT OF CHANGE ORDER 1/12/2021 117-083A River Walk from Beyer Street to Howard Park 1 /28/2020 2 vnHp., llc� PCR #7-Bank Stabilization PCR #8-Temporary Fence PCR #9- Additional Restoration PCR #10-Electrical Tie-in & Foundation PCR #11-Added Sidewalk Replacement PCR #12-Added Brush Removal The original contract sum Net change by previously authorized change orders The contract sum prior to this change order By this Change Order, the project amount is The new contract sum including this change order This Change Order represents a total change of Total change for entire project Original contracted completion date/time Extension of date/time by previous change orders Date/time extension by this change order New completion date/time CONTRACTOR Contractor Signature Printed Name and Title Walsh Kelly Inc. _ Company Name 24358 State Road 23 Address South Bend, IN 46614 City, State, Zip $ 3,199,000.00 $ 25,880.22 FRI $ _ 3,224,880.22 Increased Decreased $ 41,591.85 $ 3,266,472.07 1.29 % 2.11 % 11 /30/2020 32 days 0 days 1 /1 /2021 RECOMMENDED FOR APPROVAL CONS1tRUCTION MANAGER CITY OF SOUTH BEND BOARD OF PUBLIC WORKS Approved Date: February 23, 2021 CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Garry AA.�Gilot,, Member Attest: Anne Fuchs, Clerk Jordan V. Gathers, Member �� Joseph R. Molnar, Member Riverwalk Change Order #2 Breakdown Item Description Cost Will not appear on BPW Breakdown Bank Stabilization Stabilization of a failing section of riverwall to prevent future failure and erosion issues $ 19,459.88 Self-explanatory Temporary Fence Add a safetyfence along the newly constructed sidewalk until the permanent $ 4,375.00 Self-explanatory railing is installed so it can be opened to public immediately Additional Restoration Additional landscaping was needed to adjust drainage grades and tie in the 5 5,153.12 "OriEinal $7,155.03; Deducted $2,001 41 for protect limit into Howard Park aesthat;cally overpaymcn!s from vrevious pay app items Electrical Tie-in &Foundation Tie-in point per the plans was non-existant; added conduit and wiring was $ 8,449.40 *These are covering various other overruns needed to tie-in lights to other circuits throughout the project; I want to save the term 'overruns/underruns' for a final CO If needed. Added Sidewalk Replacement Undermined sidewalk was re laced to allow for proper public safety $ 3,552.00 Added Brush Removal Additional tree/brush removal was needed to proceed with work $ 602.45 Total CO Add = $ 41,591.85 120ON CouNTY-CITY BUILDING 227 W. JEFFERSON BLvD. SOUTH BEND, INDLANA 46601-1830 CITY OF SOUTH BEND, IN JAMES MUELLER, MAYOR PHONE 574.235.9216 FAx 574.235.9928 DEPARTMENT OF ADMINISTRATION AND FINANCE FROM: Dan Parker, City Controller Date: January 5, 2021 RE: 2020 Year -End Purchase Order Rollover Part of the City's year-end process includes rolling forward purchase orders that were created in the prior year and need to be maintained in the new year. This process is in accordance with Supplement 106 and Supplement 406. When the City tested the purchase order rollover in the DFO TEST Environment to roll 2020 purchase orders to 2021, a number of PO's (41 in total) were not rolled forward correctly and which had a variance between the actual encumbrance remaining on the PO and the encumbrance that was rolled forward in DFO's BRE. In investigating this issue with Crowe, it was discovered that these PO's (all of which were partially invoiced) had a variety of issues related to how invoices were posted against the PO's. Crowe engaged with Microsoft in an attempt to solve the issue. However, due to time constraints and the need to reopen purchasing and accounts payable for 2021, the City elected not to wait for Microsoft's solution and instead to simply liquidate the problematic PO's and recreate them as new, standalone PO's. This ensured that budget was brought forward correctly, and that these new PO's were available for future invoicing. The table below crosswalks the old PO number to the new PO number: Old PO# New PO # Vendor Vendor Name Amount Remaining on PO PO-0000071 PO-0006572 V-00001639 SYSTEMS & SOFTWARE 174,858.19 PO-0000100 PO-0006573 V-00001309 PLEWS SHADLEY RACHER & BRAUN 2,241.11 PO-0000187 PO-0006574 V-00000161 AUNALYTICS INC 10,930.00 PO-0000233 PO-0006575 V-00001417 RITSCHARD BROS INC 19,065.00 PO-0000292 PO-0006576 V-00001383 RECAST CITY LLC 4,800.00 PO-0000524 PO-0006577 V-00001059 MAY OBERFELL & LORBER 4,532.12 PO-0000542 PO-0006578 V-00000161 AUNALYTICS INC 1,661.09 PO-0000555 PO-0006579 V-00001933 WETZEL LYNN 3,346.13 PO-0001108 PO-0006580 V-00001604 STEINER AARON 45,205.33 PO-0001691 PO-0006581 V-00003099 SOUTH BEND WATERWORKS 2,630.27 PO-0001988 PO-0006582 V-00003262 Ahmed Makki 37,113.55 PO-0003246 PO-0006583 V-00000153 AT&T 2,737.44 Old PO# New PO # Vendor Vendor Name Amount Remaining on PO PO-0003442 PO-0006584 V-00000937 KEMIRA WATER SOLUTIONS INC 11,848.64 PO-0004319 PO-0006585 V-00003680 GOVERNMENT FINANCE O 43,000.00 PO-0004330 PO-0006586 V-00000526 ENFOCUS INC 182,228.00 PO-0005199 PO-0006587 V-00001553 SOUTH BEND TRIBUNE 485.80 PO-0000075 PO-0006590 V-00001048 MARTELL ELECTRIC 906,533.17 PO-0000108 PO-0006591 V-00000296 CARDNOINC 10,580.00 PO-0000173 PO-0006592 V-00000019 ABONMARCHE CONSULTANTS OF IN 1,046.00 PO-0000208 PO-0006593 V-00000665 GIBSON LEWIS LLC 86,149.55 PO-0000270 PO-0006594 V-00001789 WALSH & KELLY INC 33,810.05 PO-0000303 PO-0006595 V-00001471 SELGE CONSTRUCTION CO INC 15,335.50 PO-0000375 PO-0006596 V-00000472 DLZ INDIANA LLC 16,107.50 PO-0000438 PO-0006597 V-00000750 HIGH CONCRETE GROUP LLC 356,324.00 PO-0000525 PO-0006598 V-00001222 NORTHERN INDIANA CONSTRUCTION 75,109.96 PO-0000601 PO-0006599 V-00001905 JUSTICE TRAX INC 29,432.99 PO-0000617 PO-0006600 V-00000019 ABONMARCHE CONSULTANTS OF IN 45,350.00 PO-0001014 PO-0006601 V-00000822 INDIANA EARTH 153,496.48 PO-0001777 PO-0006602 V-00000982 LAWSON-FISHER ASSOCIATES 64,935.35 PO-0001779 PO-0006603 V-00001411 RIETH RILEY CONSTRUCTION 69,076.55 PO-0001785 PO-0006604 V-00001789 WALSH & KELLY INC 346,745.78 PO-0001786 PO-0006605 V-00001789 WALSH & KELLY INC 64,616.62 PO-0001787 PO-0006606 V-00001518 SMITHGROUP INC 121,790.91 PO-0001792 PO-0006607 V-00000975 LARSON DANIELSON CONSTRUCTION CO 13,010.44 PO-0002110 PO-0006608 V-00001038 MAJORITY BUILDERS INC 99,872.94 PO-0002678 PO-0006609 V-00003633 Victor A Butcher 85,257.55 PO-0002743 PO-0006610 V-00000443 DC BYERS COMPANY 14,247.50 PO-0003063 PO-0006611 V-00000048 AIDS MINISTRIES AIDS ASSIST 19,246.34 PO-0003148 PO-0006612 V-00001381 REAL SERVICES OF ST JOSEPH COUNTY 213,433.51 PO-0003263 PO-0006613 V-00001589 ST VINCENT DEPAUL SOCIETY 291,759.61 PO-0005019 PO-0006614 V-00001513 SLATILE ROOFING & SHEET METAL 70,528.00 Page 2 of 2 City of South Bend Department of Administration & Finance Change Order Request Form Changing the line amount: You can only change a line amount if it has NOT been invoiced against. • If the line has NOT been invoiced — reduce the line amount to equal what it should be. • If the line has been invoiced — cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. Multiple PO lines: If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. Project POs: For change orders on project -related POs, this form must be approved by the Project Accounting Team as described in Supplement 508. PO Number 6604 Line Number 4 Original Dollar Amount $25,880.22 New Dollar Amount For liquidation request, enter $0 $32,947.07 Reason Code if changed) Financial Dimensions (fund-dept- division -subdivision -main account 471-11-206-282-444000 Project Code if applicable) Proj-0072 Description of change (include bud et impact) Change order #2 for the additional bank stabilization and temporary fencing along the project limits. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) Ron O'Connor 2-5-2021 PO Number 6604 Line Number 5 Original Dollar Amount $0.00 New Dollar Amount For liquidation request, enter $0 $34,525.00 Reason Code if changed) SV Financial Dimensions (fund-dept- division -subdivision -main account 251-06-600-506-442001 Project Code if applicable) Proj-0072 Description of change (include budget impact) Change order #2 for the additional bank stabilization and temporary fencing along the project limits. APPROVED BY PROJECT ACCOUNTING TEAM (if applicable) Ron O'Connor 2-5-2021 PO Number Line Number Original Dollar Amount 2021 02 February 5 PO 6604 Walsh Kelly VPA Change Order Request Form 1 of 3 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date January 7, 2021 Department Public Name Scott BPW Date February 23, 2021 Phone Extension 9245 Required Prior to Submittal to Board BPW Attorney ❑ Attorney Name Clara McDaniels Dept. Attorney ❑ Attorney Name Purchasing ❑ Michael Schmidt Check the Appropriate Item Type — Required. for All Submissions ❑ Professional Services Agreement ❑ Contract ❑ Proposal ❑ Open Market Contract ❑ Amendment/Addendum ❑ Special Purchase, QPA ❑ Bid Opening ❑ Bid Award ❑ Req. to Advertise ❑ Title Sheet ❑ Quote Opening ❑ Quote Award ❑ Reject Bids/Quotes ❑ Proposal Opening ❑ C/O & PCA No. ❑ PCA ® Chg. Order, No. 2 ❑ Traffic Control ❑ Resolution n Other: n Ease./Encroach Company or Vendor Name Walsh & New Vendor MBE/WBE Contractor Project Name Project Number Funding Source Account No. Amount Terms of Contract Information U YesU If Yes, Approved by Purchasing ® No ❑❑ WBE Completed E-Verify Form Attached ❑❑ Yes No River walk from Beyer Street to ND Boathouse 117-083 TIF — River East Development $41,591.85 LS Purpose/Description Additional bank stabilization alongeisting river wall, temporM fencing for pedestrian sidewalk, electrical circuit tie-in adjustments, and sidewalk repairs. Amount of ® Increase $ 41,591.85 ❑ Decrease ($ ) Previous Amount $ 3,224,880.22 Increase 1.29% Current Percent of Change: New Amount Total Percent of Change: Time Extension Amount: New Completion Date: Decrease % $ 3,266,472.07 Increase 2.11 % Decrease ( %