HomeMy WebLinkAboutMemorandum - Updated Cost of Utility Relocation for Douglas Road Lift Station – St. Joseph County Board of CommissionsINTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Anne Fuchs, Clerk
Board of Public Works
FROM: Zach Hurst, Project Engineer
SUBJECT: Cost Update - Project No. 118-116
Douglas Road Lift Station
DATE: February 16, 2021
On September 22, 2020, the City of South Bend, acting through its Board of Public Works, entered
into an agreement with the St. Joseph County Board of Commissioners for the City to fund its
portion of utility relocations related to the Douglas Road widening project being undertaken by St.
Joseph County. St. Joseph County is contracting with INDOT to construct the project using 80%
federal funding.
The road widening project necessitates moving the City’s existing lift station on Douglas Road,
near Juday Creek. A copy of that agreement is attached to this memo for reference.
The original agreement amount was $569,820 based on the final construction cost estimate. Upon
opening of bids and awarding of a contract (awarded to Rieth Riley, administered by INDOT), the
actual price of the City’s portion of the work ended up at $300,517.13. The agreement notes the
original number is simply an estimate, and that payment – based on actual bid prices – is due
within 45 days of INDOT approving the construction contract for the project.
This memo serves to advise the Board of the actual price to be paid by the City and note for the
public record the reason for the discrepancy between the original agreement amount, and the
amount to ultimately be paid to St. Joseph County.
Please call with your questions (3057)
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 02/15/2021
Name Zach Hurst Department DPW
BPW Date 02/23/2021 Phone Extension 3057
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Memorandum Ease./Encroach
Required Information
Company or Vendor Name St. Joseph Co. Board of Commissioners
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Douglas Road Lift Station
Project Number 118-116
Funding Source Douglas Road DA TIF
Account No.
Amount $300,517.13
Terms of Contract
Purpose/Description Update BPW on cost of Douglas Road project.
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: