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Home My WebLink AboutChange Order No 2 & PCA - Century Center Esports Arena Proj No. 119-16CR - ggCircuit, LLC ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 23, 2021 Mr. Zack Johnson ggCircuit, LLC 2303 S. 3rd. St. Terre Haute, IN 47802 brian.wyrick@ggcircuit.com; zack.johnson@ggcircuit.com RE: Change Order No. 2 (Final)/Project Completion Affidavit Century Center Esports Arena – Project No. 119-16CR Dear Mr. Johnson: At its February 23, 2021 meeting, the Board of Public Works approved the Final Change Order for this project, for an increase of $22,594.25 with an additional fifty (50) days. The final contract amount is $401,476.84 with a new completion date of February 3, 2021. In addition, the Project Completion Affidavit for this project was approved in the amount of $401,476.84. Copies of the Change Order and Project Completion Affidavit are enclosed for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh 119-106CR February 23, 2021 Category BOM LABOR Category Total Running total Audio | LAN Center PA bid billed difference bid billed 5,400.95 5,400.95 (0.00)1,980.00 1,980.00 7,380.95 7,380.95 Comments:None Furnishing | Gaming bid billed difference bid billed 45,407.61 52,856.85 7,449.24 16,110.00 16,110.00 68,966.85 76,347.80 Comments: ggC submitted bid had $2,768 for foam flooring tiles based on the amazon linked provided from BOM. After a sample was purchased, it was determined that the foam flooring was not adequate to the needs of the Bendix Arena. Rubber fitlock tiles were purchased instead with a total cost of: $13,080.60; leaving an overspend of $10,312. Because ggC was dilligent in obtaining the best prices on other materials in this section, we were able to pass additional savings onto the City of South Bend (hence the total overage for this section being $7,449.24 instead of the $10,312 that it could have been). Grip | Production bid billed difference bid billed 51,455.00 51,455.00 0.00 20,060.00 20,060.00 71,515.00 147,862.80 Comments:None Lighting bid billed difference bid billed 25,611.00 25,611.00 0.00 11,700.00 11,700.00 37,311.00 185,173.80 Comments:None IT | PC & Console bid billed difference bid billed 87,252.43 78,014.58 (9,237.85)8,910.00 8,910.00 86,924.58 272,098.38 Comments: The massive savings in this section were gained mostly by leveraging our relationship with HP OMEN and Zowie Benq to obtain the best pricing on the newest equipment on the market that fit the specs and needs of the Bendix Arena without sacrificing customer expectations. These savings were passed onto the City of South Bend in order to purchase better equipment & materials from other sections of the project. IT | Networking bid billed difference bid billed 6,396.73 5,670.02 (726.71)4,455.00 4,455.00 10,125.02 282,223.40 Comments:Saved some $$ by building equipment instead of ordering pre-builts LVI bid billed difference bid billed 3,635.99 3,055.45 (580.54)900.00 900.00 3,955.45 286,178.85 Comments:Saved some $$ by building equipment instead of ordering pre-builts Video Production bid billed difference bid billed 9,192.00 16,732.55 7,540.55 1,440.00 1,440.00 18,172.55 304,351.40 Comments: #1 The four tvs spec'd in the submitted bid were for the previous generation of xbox and PS4. With the new ones being released in November, purchasing better tvs to meet customer expectations and output requirements was paramount. #2 In order to meet the needed functionality of the Bendix Arena with NDI and streaming technology to be shown on the 75" truss mounted TVs, different models with better integrated software and better picture quality were purchased. ggCircuit used some of the savings from the "IT | PC & Console" section to make this purchase Furnishing | Stage bid billed difference bid billed 33,983.00 31,466.88 (2,516.12)7,740.00 7,740.00 39,206.88 343,558.28 Comments:None Video | CAM bid billed difference bid billed 4,198.00 4,198.00 0.00 360.00 360.00 4,558.00 348,116.28 Comments:None Grip | CAM bid billed difference bid billed 3,534.00 3,534.00 0.00 360.00 360.00 3,894.00 352,010.28 Comments:None NDI bid billed difference bid billed 2,970.00 2,970.00 0.00 1,080.00 1,080.00 4,050.00 356,060.28 Comments:None Other Labor bid billed difference bid billed 0.00 0.00 0.00 24,750.00 24,750.00 24,750.00 380,810.28 Comments:None Change Orders & Addons:bid billed difference bid billed 0.00 20,665.68 20,665.68 0.00 0.00 20,665.68 401,475.96 Comments: The following reflects change orders & addons for the project that were not specifically covered in the bid proposal or the submitted bid by ggCircuit. A description of the products purchased as well as the date and invoice number when we billed for these is included for easy identification. Nothing above is included below. All labor invoiced above reflects the installation & setup of equipment and furnishings in the categories above, not below. Date Invoice Num Amount Memo/Description 10/23/2020 Invoice 1248 800.00 2x Secret Lab Gaming Chair for Admin 800.00 11/06/2020 Invoice 1263 2,268.00 Board gaming Table - chairs | Walnut Jasper 2,268.00 11/06/2020 Invoice 1263 306.00 Board Gaming Table Chairs | FREIGHT 306.00 11/06/2020 Invoice 1263 192.00 Board Gaming Table - cup holders | Walnut Jasper 192.00 11/30/2020 Invoice 1261 5,872.64 HP OMEN 3-year PC Protection Plan 5,872.64 11/30/2020 Invoice 1288 499.90 LAN Gaming Desk x2 | Admin 499.90 12/21/2020 Invoice 1298 307.96 TV Mount Truss (4)307.96 12/21/2020 Invoice 1298 969.12 additional console cntrlr, xbox chargers, headset, game code 969.12 12/28/2020 Invoice 1249 198.00 Speaker Poles for JBL System 198.00 01/31/2021 Invoice 1288 2,590.60 Cable Channels (Guard Dogs) floor 2,590.60 01/31/2021 Invoice 1288 138.02 Board Gaming Table seat cushions 138.02 01/31/2021 Invoice 1288 2,505.23 Production PC w/ dual monitors (Streaming)2,505.23 01/31/2021 Invoice 1288 1,398.06 Stage drape, stage desk drape, admin drape 1,398.06 01/31/2021 Invoice 1288 781.71 Floor Runners (ingress) x3 781.71 01/31/2021 Invoice 1288 943.28 extra (6 of each) Mouse, Keyboard, Headset 943.28 01/31/2021 Invoice 1288 120.89 USB Extenders for USB Hubs | Stage PCs 120.89 01/31/2021 Invoice 1288 731.50 USB Hubs | 36 731.50 01/31/2021 Invoice 1288 42.77 PS5 Controller chargers 42.77 Total :279,036.71 301,630.96 22,594.25 99,845.00 99,845.00 401,475.96 Total without change orders & addons:279,036.71 280,965.28 1,928.57 99,845.00 99,845.00 380,810.28 Total Summary:Without the change orders and addons, the project went 1928.57 over budget. The much needed and much more expensive flooring is the culprit. CW has taken out $2517 from their invoice for the Lightbox snafu. We have already updated the digital invoice sent to the City of South Bend and has been reflected in the above numbers. 2303 S. Third Street Terre Haute, Indiana 4780 02/18/2021 February 23, 2021 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 02/18/2021 Name Becca Plantz Department Public Works BPW Date 02/23/2021 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. 2 PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name ggCircuit, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Century Center Esports Arena Project Number 119-106CR Funding Source Hotel Motel Tax Fund Account No. 7304.42010.000.0099 Amount Terms of Contract Lump Sums Purpose/Description Change to flooring and products for the construction and installation of equipment to make improvements to the Century Center for eSports Gaming Center and Broadcast Studio. For Change Orders Only Amount of Increase Decrease $ 22,594.25 ($ ) Previous Amount $ 378,882.59 Current Percent of Change: Increase Decrease 6% ( %) New Amount $ 401,476.84 Total Percent of Change: Increase Decrease 6% ( %) Time Extension Amount: 50 days New Completion Date: February 3, 2021