HomeMy WebLinkAboutAward Quote - Former Salvation Army Building HVAC Repairs Proj No. 119-084C - Edward J. White, Inc.
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
February 23, 2021
Mr. Jeff Bucher, Jr.
Edward J. White, Inc.
1011 S. Michigan St.
South Bend, IN 46601
jbucher@ejwhiteinc.net
RE: Quotation Award – Former Salvation Army Building HVAC Repairs
Project No. 119-084C
Dear Mr. Bucher:
At its February 23, 2021 meeting, the Board of Public Works awarded the above
referenced quotation to you in the amount of $42,450.
Please forward the following documents in one submittal by March 9, 2021 to my
attention for Board of Public Works approval at lhensley@southbendin.gov.
1) One (1) signed original of the Public Works Contract (enclosed)
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574)
235-9251.
Sincerely,
/s/ Anne Fuchs
Anne Fuchs, Clerk
AF/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Anne Fuchs, Clerk
Board of Public Works
FROM: Zach Hurst, Project Engineer
SUBJECT: Award Quote - Project No. 119-084C
Former Salvation Army Building HVAC Repairs
DATE: February 16, 2021
On February 9, 2021, the Board of Public Works opened and read quotes for the above project.
The quote received is correct and complete.
A summary of the quotes is below:
Edward J. White, Inc.
Base Quote $42,450.00
I recommend award of a contract for the HVAC Repairs for Former Salvation Army Building to
the lowest responsive / responsible bidder, Edward J. White, Inc. in the amount of $42,450.00.
Funds have been appropriated from River West DA TIF (PR-00007113).
Please call with your questions (3057).
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 23rd. Day of February, 2021, by and between,
Edward J. White, Inc., 1011 S. Michigan St., South Bend, IN 46601, in the amount of $42,450,
HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 119-084C
DESCRIPTION: FORMER SALVATION ARMY BUILDING HVAC REPAIRS
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $42,450
FUNDING: PR-00007113
The unit prices for this improvement were those prices as received and accepted by the Board on
the 9TH. Day of February, 2021.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS EDWARD J. WHITE, INC.
President Member Printed Name
Member Member Signature
Member Attest: Anne Fuchs, Clerk
23rd. February 21
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 02/15/2021
Name Zach Hurst Department DPW
BPW Date 02/23/2021 Phone Extension 3057
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Edward J. White, Inc.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Former Salvation Army Building HVAC Repairs
Project Number 119-084C
Funding Source River West DA TIF
Account No. PR-00007113
Amount $42,450.00
Terms of Contract Lump Sum
Purpose/Description Contract to perform steam trap and thermostat replacements.
For Change Orders Only
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New Amount $
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