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Home My WebLink About02232021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA February 23, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Approve Regular Meeting Minutes of February 9, 2021 2. OPENING OF BIDS A. 3400 Block S. Michigan Street Improvements – Project No. 120-062 1. Funding: PR-00006606 3. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Pinhook Kitchen Electric – VPA Project No. 1301-2021 1. Description: For electrical work by licensed electrician as part of Pinhook Park Kitchen remodel 2. Company: Koontz-Wagner Services 3. Amount: $5,230 4. Funding: PR-00007307 B. Former Salvation Army Building HVAC Repairs – Project No. 119-084C 1. Company: Edward J. White, Inc. 2. Amount: $42,450 3. Funding: PR-00007113 4. REJECT BIDS A. Two (2) More or Less, 2020 or Newer, Trailer Mounted Anti-Icing System – Spec U 1. Description: Bid Not Compatible with the City of South Bend’s Existing Equipment 2. Funding: PR-00005495 5. CHANGE ORDERS A. Bendix Dr., Lathrop to Indiana Toll Road – Project No. 114-065 1. Company: Rieth-Riley Construction Co., Inc. a) Change Order No.: 7 (1) Increase Amount: $6,296.70 City Amount; $31,483.49 INDOT Amount (20/80 Split) (2) Percent of Increase: 0.77% (3) Revised Contract Amount: $4,138,860.19 b) Change Order No.: 8 (1) Increase Amount: $10,969.20 City Amount; $54,846 INDOT Amount (20/80 Split) and Increase of Two (2) Days (2) Percent of Increase: 1.34% (3) Total Percent of Increase: 2.56% CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA February 23, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 (4) Revised Contract Amount/Completion Date: $4,193,706.19; November 5, 2020 c) Change Order No.: 9 (1) Revised Substantial Completion Date for Sidewalk Work: June 1, 2021 2. Funding: PO-0005628 B. River Walk from Beyer St. to Notre Dame Boathouse – Project No. 117-083 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 2 3. Increase Amount: $41,591.85; Thirty-Two (32) Days 4. Percent of Increase: 1.29% 5. Total Percent of Increase: 2.11% 6. Revised Contract Amount/Completion Date: $3,266,472.07; January 1, 2021 7. Funding: PO-0006604 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Century Center Esports Arena – Project No. 119-16CR 1. Company: ggCircuit, LLC 2. Change Order No.: 2 3. Increase Amount: $22,594.25; Fifty (50) Days 4. Percent of Increase: 6.00% 5. Total Percent of Change: 6.00% 6. Final Contract Amount/Completion Date: $401,476.84; February 3, 2021 7. Funding: Hotel/Motel Tax Fund 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 2021 Trucking of Biosolids for Land Application - Project No. 121-023 1. Description: Annual contract services to truck biosolids from Organic Resources facility for land application within 50 miles of facility. 2. Funding: PR-0007482 B. Sample and Mayflower Intersection Improvements - Project No. 120-052 1. Title Sheet 2. Funding: PR-0007345 8. REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS A. Lead Hazard Reduction Pre-Qualified Contractors Registry 1. Description: RFQ to establish a registry of pre-qualified lead contractors who will be notified of opportunities to bid on Lead Hazard Reduction Program Work. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA February 23, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 2. Funding: Indiana Housing and Community Development Authority (IHDCA) Lead Hazard Reduction Grant B. Lead Hazard Reduction Pre-Qualified Contractors Registry 1. Description: RFQ to establish a registry of pre-qualified lead contractors who will be notified of opportunities to bid on Lead Hazard Reduction Program Work. 2. Funding: HUD Office of Lead Hazard Control & Healthy Homes (OLHCHH) Lead Hazard Reduction Grant 9. TITLE SHEET A. Eddy and Howard Street Sewer Relocation and Water Main Loop – Project No. DP 20-020 1. Description: Sewer Relocation and Water Main Loop to Serve Eddy Phase II Grocery Store (Trader Joe’s Project) 2. Funding: Developer Funded Project 10. RESOLUTIONS A. Resolution No. 04-2021 A Resolution of the City of South Bend, Indiana Board of Public Works Accepting the Transfer of Real Property from The South Bend Redevelopment Commission 1. Description: Two (2) Properties: W ½ of Lot 93 Known as 405 Dubail Ave. and E ½ of Lot 93 of Bowman Place Addition B. Resolution No. 05-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Sergeant Blair Fleming’s Firearm 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Lochmueller Group, Inc. 1. Description: Construction Inspection Services for Seitz Park Reconstruction Project No. 117-093A 2. Amount: NTE $576,480 3. Funding: PR-00007087, subject to appropriation. B. Professional Services Agreement – Hanson Professional Services, Inc. 1. Description: Road Rehabilitation of Ten (10) City Streets for the Roadway Reconstruction Project 2. Amount: $249,699.65 3. Funding: PR-00007031 C. Memorandum – Update on Douglas Road Project Cost CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA February 23, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 1. Description: Updated Cost of Utility Relocation for Douglas Road Lift Station Project, pursuant to agreement with St. Joseph County Commissioners 2. City Actual Amount: $300,517.13 3. Funding: Douglas Road DA TIF D. Amendment No. 1 to Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Added Services for Survey and Preparation of Plans for Ignition Park EV Charging Lot 2. Amount: NTE $6,200; New Total Amount $37,450 3. Funding: PO-0003358 E. Sewer and Water Service Agreement for Cleveland Woods Development– Four Horsemen Ventures, LLC 1. Title Sheet 2. Description: Outlines Terms for Public Sewer and Water Main Extension for Fernwood Phase III F. Belle Terre Water Extension Agreement – Four Horsemen Ventures, LLC 1. Title Sheet 2. Description: Outlines Terms for Public Water Main Extension at Bracken Fern Court G. Belle Terre Private Sewer Facilities Agreement & Right of Access License – Four Horsemen Ventures, LLC 1. Description: Outlines Terms for Private Sewer Connection to Public Sewer Manhole at Belle Terre Subdivision H. Professional Services Agreement – The Troyer Group, Inc. 1. Description: Developing and Implementing Amenity Improvements to LaSalle Park 2. Amount: $24,500 3. Funding: PO-00006757 I. Authorization for Entry Upon Public Property Agreement – Terracon Consultants, Inc. 1. Description: Authorizing Entry Upon Public Property and Revocable Permit for Geotechnical Soil Borings and Temporary Monitoring Well at East Bank Trail over Leeper Ave. 12. LICENSES AND PERMITS A. Sidewalk Café Permit 1. Applicant: The General Deli & Café a) Location: 609-613 E. Jefferson Blvd. b) Date/Time: Monday to Friday 7:00 a.m. to 12:00 a.m.; Saturday 9:00 a.m. to 12:00 a.m.; Sunday 9:00 a.m. to 7:00 p.m. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA February 23, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 c) Favorable Recommendations B. Street Closures for Special Events 2. Event: Alzheimer’s & Dementia Services Annual Fundraising Walk a) Date/Times: June 5, 2021; 9:00 a.m. to 1:00 p.m. b) Location: Jefferson to Howard Park, Intermittent Closures with SBPD to Assist C. Licenses 1. Type: Renewal of Public Parking Facilities a) Applicant: LAZ Parking Midwest, LLC b) Location: 1228 N. Eddy St. c) Contingent Approval 2. Type: Renewal of Public Parking Facilities a) Applicant: Memorial Hospital / Beacon Health System b) Locations: 707 N. Michigan / Bartlett Garage, 621 Memorial Dr. / Lafayette Garage, 100 Navarre St. / Navarre Garage c) Contingent Approval 13. TRAFFIC CONTROL DEVICES A. New Installation/Removal - Handicapped Accessible Parking Space Sign 1. Approve Locations: Criteria Met a) 1011 S. 27th. St. b) 433 S. Falcon St. c) 1117 Roosevelt St. (1) Criteria Met – Recommendation Memo from City Attorney 2. Remove Locations: Criteria Met a) 2122 S. Arnold St. b) 1709 S. Douglas St. c) 1802 Chapin St. 14. RATIFY BONDS A. Excavation Bonds 1. TGB Unlimited, Inc., Approved effective February 9, 2021 B. Occupancy Bonds 1. TGB Unlimited, Inc., Approved effective February 9, 2021 15. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBLN-10713 1) Date: 02/05/2021 2) Amount: $67,643.94 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING AGENDA February 23, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02232021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 6 2. Claim No.: GBLN-11045 1) Date: 02/08/2021 2) Amount: $207,024.74 3. Claim No.: GBLN-11000 1) Date: 02/08/2021 2) Amount: $99.44 4. Claim Nos.: GBLN-11043, GBLN-11044 1) Date: 02/08/2021 2) Amount: $640,683.41 5. Claim Nos.: GBLN-11126, GBLN-11100 1) Date: 02/09/2021 2) Amount: $1,668,542.45 6. Claim No.: GBLN-11360 1) Date: 02/16/2021 2) Amount: $1,028,536.66 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.