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Home My WebLink About01262021 Board of Public Works MeetingREGULAR MEETING JANUARY 26, 2021 6 REGULAR MEETING JANUARY 26, 2021 The Regular Meeting of the Board of Public Works was convened at 9:32 a.m. on Tuesday, January 26, 2021, by Board President Elizabeth A. Maradik. The meeting was streamed live to the public with Board President Elizabeth A. Maradik and Board Members Gary Gilot, Joseph Molnar, and Jordan Gathers present. Clerk Anne Fuchs confirmed the presence of the members with a roll call. Also present was Board Attorney Clara McDaniels. Ms. Maradik reminded virtual attendees to use the Teams Live Q&A feature and to please include their name for the record. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the minutes of the Regular Meeting of the Board held on January 12, 2021, were approved. AWARD QUOTATION AND APPROVE CONTRACT — CITY OF SOUTH BEND WAYFINDING SIGNAGE PROGRAM, PHASE II — PROJECT NO 120-020 (PR-00005610) Ms. Alicia Pellegrino, Engineering, advised the Board that on December 17, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Pellegrino recommended that the Board award the contract to the lowest responsive and responsible bidder, Geograph Industries, Inc., 475 Industrial Dr., Harrison, OH 45030, in the amount of $146,566 for the base quote and alternates 1 & 3. Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Gathers seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NOS. 1 AND 3 — PINHOOK PARK SITE IMPROVEMENTS — PROJECT NO. 118-077A (PO-0001779) Ms. Maradik advised that Ms. Alicia Pellegrino, Engineering, has submitted Change Order Nos. 1 and 3 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614. Change Order No. 1 indicates the contract amount be decreased by $11,475 for a new contract sum, including this Change Order, in an amount not to exceed $1,288.425. Change Order No. 3 indicates the contract amount be increased by $5,133.67 with an additional one hundred fifty-three (153) days for a new contract sum, including this Change Order, in an amount not to exceed $1,269.001.91 with a new completion date of December 31, 2020. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — VPA ATHLETIC COURT RENOVATIONS PHASE I —PROJECT NO. 118-098 (PO-0005190) Ms. Maradik advised that Ms. Alicia Pellegrino, Engineering, submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $3,916.50 for a new contract sum, including this Change Order, in the amount of $119,979.50. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 —CENTURY CENTER ESPORTS ARENA— PROJECT NO. 119-106CR (HOTEL MOTEL TAX) Ms. Maradik advised that Ms. Rebecca Plantz, Engineering, has submitted Change Order No. 1 on behalf of ggCircuit, LLC, 2303 S. 3rd. St., Terre Haute, IN 47802, indicating the contract be increased by fifty (50) days for a new contract date, including this Change Order, with a new completion date of February 3, 2021. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2020 CONTRACTOR PAVING — PROJECT NO. 120-030 (PO-0004286) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $1,017,768.26 for the base bid plus alternate 1. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2020 TREE PLANTINGS — PROJECT NO. 120-003 (PO-0004624) REGULAR MEETING JANUARY 26, 2021 7 Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Fuerbringer Landscaping & Design, Inc., 22530 Brick Rd., South Bend, IN 46628, for the above referenced project, indicating a final cost of $24,645. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — GEMINI AT COLFAX EXTERIOR RENOVATIONS, ROOF REPLACEMENT — PROJECT NO 119-103 (PO-0000714) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Dudeck Roofing and Sheet Metal, 1634 S. Franklin St., South Bend, IN 46613, for the above referenced project, indicating a final cost of $143,679. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — NOTRE DAME TRIANGLE ALLEY PAVING —PROJECT NO. 119-057R (PO-0005022) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, for the above referenced project, indicating a final cost of $47,172.50. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — OLIVE STREET STATION ROOF REPAIRS — PROJECT NO. 120-028 (PO-0005217) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Midland Engineering Company, Inc., 52369 State Road 933 N, South Bend, IN 46637, for the above referenced project, indicating a final cost of $183,680. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — ST. JOSEPH RIVER BACKWATER VALVES —PROJECT NO. 119-018 (PO-256607) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Selge Construction Co., Inc., 2833 South 1 lth. St., Niles, MI 49120, for the above referenced project, indicating a final cost of $105,063. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — HISTORIC LEEPER PARK IMPROVEMENTS — PROJECT NO. 118-01 OB (PO-0000525) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Northern Indiana Construction Company, Inc., PO Box 1333, Mishawaka, IN 46546, for the above referenced project, indicating a final cost of $808,584.42 for the bid package number 2. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — HYDRANT RELOCATION — PROJECT NO. 120-021 (PO-0001597) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Selge Construction Co., Inc., 2833 South 1 Ith. St., Niles, MI 49120, for the above referenced project, indicating a final cost of $62,726.79. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — NORTH & SOUTH CLEVELAND WELL FIELDS ROOF REPAIRS — PROJECT NO. 118-021D (PO-0006812) Ms. Maradik advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Dudeck Roofing and Sheet Metal, 1634 S. Franklin St., South Bend, IN 46613, for the above referenced project, indicating a final cost of $13,900. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Project Completion Affidavit was approved. REGULAR MEETING JANUARY 26, 2021 8 APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — 3400 BLOCK S. MICHIGAN STREET IMPROVEMENTS — PROJECT NO. 120-062 (PR-00006606) In a memorandum to the Board, Ms. Charlotte Brach, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following nermit and licence annlinatinnc wcrP nrPQPntPd fnr nn1,%rnc,a1- Applicant Description Date/Time Location Motion Carried Trax Music Street Closure for September Ignition Dr., Molnar/Gathers* Bash Special Event 18, 2021, Sample St. to Cotter 11:30 a.m.- St. 11:00 P.M. Episcopal Renewal for Public 307-311 W. Molnar/Gathers Cathedral of Parking Facilities Washington St. St. James Indiana Long Term January 1, Elwood Ave.; Molnar/Gathers Michigan Occupancy Permit 2021— Portage to Kessler Transmission January 31, Company Inc. 2021 F.A. Wilhelm Long Term January 1, LaSalle Ave. and Molnar/Gathers** Construction Occupancy Permit 2021 — May Sycamore St. 31, 2021 Commerce Center *Ms. Maradik noted given COVID, we want to remain mindful of any guidelines related to health and safety when bringing groups together; therefore, the Board would ask that the Trax Music Bash event coordintators work with the St. Joseph County Health Department when it comes to final arrangements for the event. Mr. Molnar made a motion to approve, subject to following all CDC COVID guidelines in place at the time, and in coordination with the St. Joseph County Health Department. Mr. Gathers seconded the motion, which carried by roll call. ** Mr. Molnar noted a couple of comments from the engineer on the F.A. Wilhelm project, and therefore made a motion to approve, subject to ongoing coordination with City personnel for access to utilities. The motion was seconded by Mr. Gathers and carried by roll call. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Removal and Installation Two (2) Signs LOCATION: Johnson St. between Lathrop and Elwood REMARKS: All criteria met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Ms. Maradik stated that the Board is in receipt of the following Consent to Annexation and Waiver of Right to Remonstrate. The Consent indicates that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. James Z. Sieradzki, 230 W. Catalpa Dr., Suite A, South Bend, IN 46637 1. 18215 Gilmore Dr. — Water/Sewer (Key No.002-1014-027331) Upon a motion by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. REGULAR MEETING JANUARY 26, 2021 9 RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BOND The Division of Engineering Permit Department recommended that the following bond be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ ReleasedPremium Effectiv;Date Concrete Services, Inc. Occu anc A roved 01/07/ Mr. Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Mr. Molnar stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Amount of Claim Date City of South Bend Claims GBN-397, GBN-398, GBN-387 $1,214,934.47 05/19/2020 City of South Bend Claims GBN-370, GBN-602 $1,074,908.28 05/21/2020 City of South Bend Claims GBN-9393 $125,288.41 12/30/2020 City of South Bend Claims GBLN-10269 $173.65 12/30/2020 City of South Bend Claims GBN-9688 $8,507.83 01/06/2021 City of South Bend Claims GBN-9978, GBN-9979 $741,618.36 01/08/2021 City of South Bend Claims GBN-9779 $663,890.00 01/08/2021 City of South Bend Claims GBN-9867, GBN-9870 $1,824,609.61 01/12/2021 City of South Bend Claims GBN-9984, GBN-9986 $121,615.15 01/13/2021 City of South Bend Claims GBLN-10014, GBLN- 10106 $425,718.95 01/12/2021 City of South Bend Claims GBLN-10020 $2,525,642.85 01/14/2021 City of South Bend Claims GBLN-10242, GBLN- 10290 $945367.89 01/15/2021 City of South Bend Claims GBLN-10199 $1,397,513.96 01/19/2021 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the meeting adjourned at 9:49 a.m. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Elizabeth A. Maradik, President Gary A. Gilot, Member � 7rL Joseph R. Molnar, Member Jordan V. Gathers, Member , Member dq�- Attest: Anne Fuchs, Clerk