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HomeMy WebLinkAboutAmendment No. 1 to OEA - Addition to Cover Potholing for Lincoln Way– Abonmarche Consultants, Inc.  ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS February 9, 2021 Mr. Daryl Knip Abonmarche Consultants, Inc. 750 Lincoln Way East South Bend, IN 46601 dknip@abonmarche.com RE: Amendment No. 1 to Owner-Engineer Agreement Dear Mr. Knip: At its February 9, 2021 meeting, the Board of Public Works approved the above referenced amendment for an addition to cover potholing for the Lincoln Way West Streetscape – Olive St. Node in the amount of $11,845 with a new total amount of $138,195. Enclosed please find a copy of the amendment for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh Page 1 (Exhibit K – (Amendment to Owner-Engineer Agreement) – Attachment 1) EJCDC E-500 Agreement Between Owner and Engineer for Professional Services. Copyright © 2008 National Society of Professional Engineers for EJCDC. All rights reserved. This is EXHIBIT K, consisting of 3 pages, referred to in and part of the Agreement between Owner and Engineer for Professional Services dated February 11, 2020. AMENDMENT TO OWNER-ENGINEER AGREEMENT Amendment No. 1 1. Background Data: a. Effective Date of Owner-Engineer Agreement: February 11, 2020 b. Owner: City of South Bend c. Engineer: Abonmarche Consultants, Inc. d. Project: Lincoln Way West and Olive Street 2. Description of Modifications: a. Engineer shall perform or furnish the following Additional Services: 1) Subsurface Underground Investigation: Perform vacuum excavation of potential conflicts between the proposed work and existing utilities to determine the horizontal and vertical location of the existing utilities. The attached sketch shows the six locations that have been identified to be a potential conflict. b. For the Additional Services or the modifications to services set forth above,Owner shall pay Engineer the following additional or modified compensation: $11,730.00 c. The schedule for rendering services is modified as follows: 10 days from authorization 5. Agreement Summary (Reference only) a. Original Agreement amount: $_ 126,350.00 _______ b. Net change for prior amendments: $_______0.00_ ______ c. This amendment amount: $___11,845.00_______ d. Adjusted Agreement amount: $__138,195.00_______ The foregoing Agreement Summary is for reference only and does not alter the terms of the Agreement, including those set forth in Exhibit C. February 9, 2021 PROJECT:DATE:SHEET NO.ACI JOB #DRAWN BY:DESIGNED BY:PM REVIEW:SEAL:SIGNATURE:SCALE:HORZ:VERT:SHEET TITLE:ofQA/QC REVIEW:DATE:315 W. Jefferson Blvd. South Bend, IN 46601 T 574.232.8700 F 574.251.4440 abonmarche.com ABONMARCHE COPYRIGHT 2020 - ABONMARCHE CONSULTANTS, INC.Engineering · Architecture·Land Surveying Benton Harbor Portage Ft. Wayne South Bend Goshen South Haven Hobart Valparaiso Lafayette LINCOLN WAY WEST AND OLIVE STEET INTERSECTION IMPROVEMENTS POTENTIAL UTILITY CONFLICTSZDHZDHCAK12/07/20201"=20'20-020711 City of South Bend Department of Administration & Finance Change Order Request Form Multiple PO lines: PO Number PO-0000617 Line Number 1 Original Dollar Amount $126,350.00 New Dollar Amount (For liquidation request, enter $0)$138,195.00 Reason Code (if changed) Financial Dimensions (fund-dept- division-subdivision-main account)TIF River West: 324‐10‐102‐121‐442001‐‐PROJ00000046 Project Code (if applicable)PROJ00000046 Description of change (include budget impact) Addition of $11,845.00 to add the cost of potholing for existing utilities. This addition will help determine the exact location of existing utilities to be avoided by new storm sewer, and help avoid unexpected changes during construction. Changing the line amount: You can only change a line amount if it has NOT been invoiced against. •If the line has NOT been invoiced – reduce the line amount to equal what it should be. •If the line has been invoiced – cancel the delivery remainder and finalize the individual line, then add a new line for the amount that should be remaining. If you have changes to more than two lines on the same PO, fill out a separate section for each line affected by the change order. Amendment 1 - Change Order Request Form 1 of 5 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date: 1/27/2021 Name: Finnian Cavanaugh Department of Public Works – Engineering Division BPW Date: 2/9/2021 Phone Extension: 5961 or fcavanau@southbendin.gov Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Abonmarche Consultants, Inc. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Lincoln Way West Streetscape – Olive St Node Project Number 119-108 Funding Source River West Development Area TIF Account No. 324-1050-460.42-01 Amount $11,845 addition ($138,195 total) Terms of Contract NTE Purpose/Description Addition to cover potholing for existing utilities to avoid utility conflicts. For Change Orders Only Amount of Increase Decrease $ 11,845.00 ($ ) Previous Amount $ 126,350.00 Current Percent of Change: Increase Decrease 9% ( %) New Amount $ 138,195.00 Total Percent of Change: Increase Decrease 9% ( %) Time Extension Amount: N/A New Completion Date: