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Home My WebLink About02092021 Board of Public Works Meeting - RevisedCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of January 26, 2021 2. OPENING OF BIDS A. Bendix Theater eSports Arena – Project No. 119-106D 1. Funding: Hotel Motel Fund B. Roof Restoration and Replacement at 506 & 510 South Main St. (Former Salvation Army Building) – Project No. 119-084B 1. Funding: PR-00004394 3. OPENING OF QUOTATIONS A. Former Salvation Army Building HVAC Repairs – Project No. 119-084C 1. Funding: PR-00007113 4. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2020 or Newer, 18,000 lb. Four Wheel Drive Chassis with Custom Flat Bed – Spec N 1. Company: Jordan Ford 2. Amount: $46,507 3. Funding: PR-00003998 B. One (1) or More, 2020 or Newer, Truck Mounted Street Sweeper – Spec S 1. Company: Hoosier Equipment LLC 2. Amount: $276,825 3. Funding: PR-00004787 C. One (1) or More, 2020 or Newer, Vacuum Air Street Sweeper – Spec R 1. Company: Hoosier Equipment LLC 2. Amount: $265,567, Base Bid After Trade 3. Funding: PR-00004785 5. CHANGE ORDERS A. O’Brien Recreation Renovations – Project No. 118-091 1. Company: R. Yoder Construction, Inc. 2. Change Order No.: 1 3. Increase Amount: $14,520; Additional Twenty-One (21) Days 4. Percent of Increase: 3.35% 5. Revised Contract Amount: $448,595 6. Revised Completion Date: May 14, 2021 7. Funding: PO-0005039 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 6. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Press Ganey Administration Building Site Improvements – Project No. 119-061 1. Company: Majority Builders, Inc. 2. Change Order No.: 2 3. Decrease Amount: ($8,239.06) 4. Percent of Decrease: (0.91%) 5. Total Percent of Change: 0.95% 6. Final Contract Amount: $901,782.88 7. Funding: PO-0006608 B. Main and Jefferson Site Improvements – Project No. 119-022A 1. Company: Weigand Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $12,952.05; Twenty-Seven (27) Days 4. Percent of Increase: 17.47% 5. Total Percent of Change: 17.47% 6. Final Contract Amount/Completion Date: $87,098.05; October 1, 2020 7. Funding: PO-0002946 7. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Ignition Park EV Charging Lot – Project No. 120-044 1. Title Sheet 2. Funding: PR-00006991, subject to RDC approval during week of 2/8/2021 8. RESOLUTIONS A. Resolution No. 01-2021 A Resolution of the City of South Bend, Indiana Board of Public Works on the Disposal of Unfit and/or Obsolete Property 1. Description: Disposal of Retired Firefighter John Banacki’s Helmet and Boots B. Resolution No. 02-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Lieutenant Phil Trent’s Firearm C. Resolution No. 03-2021 A Resolution of the City of South Bend, Indiana Board of Public Works for the Disposal of Surplus Property 1. Description: Retirement of Patrolman First Class James Dennin’s Firearm CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 9. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Provision of Emergency Medical Services Agreement – University of Notre Dame du Lac 1. Description: Twenty-Four (24) Hour Advanced and Basic Life Support Services from the South Bend Fire Department at Specified Events for Five (5) Years 2. Amount: Set according to terms of the Collective Bargaining Agreement 3. Funding: Payable to the City of South Bend, in accordance with Agreement B. Amendment No. 1 to Professional Services Agreement – The Troyer Group, Inc. 1. Description: Clarifies Design Services for Demolition of Two (2) Additional Buildings at 905, 907, and 909 S. Michigan St. 2. Amount: $7,100; New Total $26,500 3. Funding: PO-0006376 C. Pinhook Water Treatment Plant Guaranteed Savings Contract – Bowen Engineering Corporation 1. Description: Selected Provider for Guaranteed Savings Contract for Improvements to the South Bend Pinhook Water Treatment Plant Project 2. Amount: $1,785,000 3. Funding: PR-00002793 D. Amendment No. 1 to Owner-Engineer Agreement – Abonmarche Consultants, Inc. 1. Description: Addition to Cover Potholing for Lincoln Way West Streetscape – Olive St. Node 2. Amount: $11,845; New Total: $138,195 3. Funding: PO-0006600 E. Local Roads & Bridges Matching Grant Agreement – Indiana Department of Transportation 1. Description: 2020 Community Crossings Round #2 Grant 50/50 Cost Share for the Milling and Repaving of Roadways 2. Amount: $159,910 Matching Grant 3. Funding: 50/50 Split – INDOT and Local Roads and Bridge Fund F. Amendment No. 1 to Owner-Engineer Agreement – Black and Veatch Corporation 1. Description: Additional Funding for Phase II for Lead & Copper Rule Risk Management Evaluation with a New Completion Date of May 2021 2. Amount: NTE $32,580; New Total $78,645 3. Funding: PO-00006090 G. Purchase Agreement – Norfolk Southern Railway Company 1. Description: Agreement for Purchase of Property as outlined in Resolution No. 34-2020 2. Amount: City Purchase of $600,000 3. Funding: RWDA TIF (324.1050.460.42.02) CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 10. TRAFFIC CONTROL DEVICES A. New Installation – Eight (8) No Dumping Signs 1. Locations: Northshore Dr. between Angela and Michigan/933 a) Criteria Met B. New Installation – Stop Sign and Three (3) No Parking with Arrow Signs 1. Locations: Intersection of W. Washington St. and St. Paul Pl. a) Criteria Met C. New Installation – Two (2) 15-Minute Loading Zone Signs 1. Locations: Hill St. South of LaSalle (In Front of Zen Café) a) Criteria Met D. New Installation – Eight (8) No Parking Signs (11:00 PM to 7:00 AM) 1. Locations: Three (3) for Chalfant St., Two (2) for Jacob St., Three (3) for Campeau St. a) Criteria Met 11. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 26916 Marshall Dr. – Sewer 12. RATIFY BONDS A. Contractor Bonds 1. Team Construction Co., Inc., Approved effective December 29, 2020 2. Arlington Roe & Co., Inc., Released effective February 10, 2021 3. Love Contractors, Inc., Released effective February 13, 2021 B. Occupancy Bonds 1. Team Construction Co., Inc., Approved effective December 29, 2020 2. Arlington Roe & Co., Inc., Released effective February 10, 2021 3. Freund Roofing Professionals, Released effective January 5, 2021 4. Peacock & Company Inc., Released effective February 18, 2021 5. Windstream KDL, LLC, Approved effective January 25, 2021 13. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBLN-10428, GBLN-10442, GBLN-10479 1) Date: 01/25/2021 2) Amount: $12,062.46 2. Claim No.: GBLN-10565 1) Date: 01/26/2021 2) Amount: $839,848.27 3. Claim Nos.: GBLN-10607, GBLN-10608 1) Date: 01/27/2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING February 9, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-02092021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 2) Amount: $638,761.83 4. Claim No.: GBLN-10617 1) Date: 01/27/2021 2) Amount: $9,561.49 5. Claim No.: GBLN-10860 1) Date: 02/01/2021 2) Amount: $8,380.44 6. Claim No.: GBLN-10741 1) Date: 02/02/2021 2) Amount: $2,440,872.31 7. Claim Nos.: GBLN-10715, GBLN-1084 1) Date: 02/03/2021 2) Amount: $2,001,983.42 14. PRIVILEGE OF THE FLOOR 15. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.