HomeMy WebLinkAbout2020-12 - Monthly Financial ReportPeriod Ending:
Issued By:
City of South Bend
Monthly Financial Report
Page(s) Contents
2Fund Guide
3 Narrative
4 - 5 Report of Changes in Cash Balance
6 - 8 Projected Cash Balance
9 - 12 Cash Reserves Summary
13 - 18 Revenue & Expense Summaries
19 - 24 Revenue by Type
25 - 29 Expenditures by Actvity
30 - 32 Outstanding Debt
33 - 38 Employee Headcount
Fund Summaries
39 - 59 General Fund
60 - 76 Venues, Parks & Arts Funds
77 - 95 Public Safety Funds
96 - 105 Department of Community Investment Funds
106 - 128 Public Works Funds
129 - 132 Code Enforcement Funds
133 - 139 Internal Service Funds
140 - 151 Administrative Funds
152 - 166 Redevelopment Commission Controlled Funds
Distribution
Mayor
Chief of Staff
Deputy Chief of Staff
Common Council
Department Heads
Fiscal Officers
December 31, 2020
Controller's Office
Page # General Fund Page # Public Works Funds
39 101 General Fund 106 202 Motor Vehicle Highway
107 266 MVH Restricted Fund
General Fund Departments/Divisions 108 251 Local Roads & Streets
40 Mayor 109 257 LOIT Special Distribution
41 Community Initiatives 110 265 Local Road & Bridge Grant
42 City Clerk 111 412 Major Moves Construction
43 Common Council 112 610 Solid Waste Operations
44 Controller's Office 113 611 Solid Waste Capital
45 Human Resources 114 620 Water Works Operations
46 Diversity & Inclusion 115 622 Water Works Capital
47 Human Rights 116 624 Water Works Customer Deposit
48 Legal Department 117 625 Water Works Sinking
49 Engineering 118 626 Water Works Bond Reserve
50 Office of Sustainability 119 629 Water Works Reserve Operations & Maintenance
51 AmeriCorps Grant Program 120 640 Sewer Repair Insurance
52 Streets & Sewers 121 641 Sewage Works Operations
53 Police Department 122 642 Sewage Works Capital
54 Police Crime Lab 123 643 Sewage Works Reserve Operations & Maint.
55 Fire Department 124 649 Sewage Sinking
56 Fire Training Center 125 653 Sewage Debt Service Reserve
57 EMS 126 654 Sewage Works Deposit Fund
58 Morris Performing Arts Center 127 655 Project Releaf
59 Palais Royale Ballroom 128 667 Storm Sewer Fund
Venues, Parks & Arts Funds Code Enforcement Funds
60 201 Parks & Recreation 129 219 Unsafe Building
61 Parks Historical Summary 130 221 Landlord Registration
62 273 Morris PAC / Palais Royale Marketing 131 230 Code Enforcement Fund
63 274 Morris PAC Self-Promotion 132 Code Enforcement Historical Summary
64 312 2017 Parks Bond Debt Service
65 401 Coveleski Stadium Capital Internal Service Funds
66 416 Morris Performing Arts Center Capital 133 222 Central Services
67 450 Palais Royale Historic Preservation 134 224 Central Services Capital
68 453 2018 Zoo Bond Capital 135 226 Liability Insurance
69 471 2017 Parks Bond Capital 136 279 IT / Innovation / 311 Call Center
70 601 Parking Garages 137 711 Self-Funded Employee Benefits
71 670 Century Center 138 713 Unemployment Compensation
72 671 Century Center Capital 139 714 Parental Leave
73 672 Century Center Energy Conservation Debt Svc
74 730 City Cemetery Administrative Funds
75 731 Bowman Cemetery 140 102 Rainy Day
76 757 2015 Parks Bond Debt Service 141 217 Gift, Donation, Bequest
142 227 Loss Recovery
Public Safety Funds 143 258 Human Rights Federal Grant
77 216 Police State Seizures 144 264 COVID-19 Response
78 218 Police Curfew Violations 145 404 County Option Income Tax
79 220 Law Enforcement Continuing Education 146 406 Cumulative Capital Development
80 249 Public Safety LOIT 147 407 Cumulative Capital Improvement
81 278 Take Home Vehicle Police 148 408 Economic Development Income Tax
82 280 Police Block Grants 149 750 Equipment/Vehicle Leasing
83 287 Emergency Medical Services Capital 150 752 South Bend Redevelopment Authority
84 288 Emergency Medical Services Operating 151 755 South Bend Building Corporation
85 289 HAZMAT
86 291 Indiana River Rescue Redevelopment Commission Controlled Funds
87 292 Police Grants 152 324 TIF - River West Development Area (Airport)
88 294 Regional Police Academy 153 422 TIF - West Washington
89 295 COPS MORE Grant 154 429 TIF - River East Development Area (NE Dev)
90 299 Police Federal Drug Enforcement 155 430 TIF - Southside Development #1
91 350 2018 Fire Station #9 Bond Debt Service 156 435 TIF - Douglas Road
92 451 2018 Fire Station #9 Capital 157 436 TIF - River East Residential (NE Res)
93 701 Firefighters Pension 158 315 Redevelopment Bond - Airport Taxable
94 702 Police Pension 159 328 Redevelopment Bond - Palais Royale
95 705 Police K-9 Unit 160 351 2018 TIF Park Bond Debt Service Reserve
161 352 2019 South Shore Double Tracking Bond Debt Svc
Dept of Community Investment Funds 162 353 2020 TIF Library Bond Debt Service Reserve
96 209 Studebaker-Oliver Revitalizing Grants 163 433 Redevelopment General
97 210 Economic Development State Grants 164 439 Certified Technology Park
98 211 Department of Community Investment (DCI)165 452 2018 TIF Park Bond Capital
99 212 Dept of Community Investment Grants 166 454 Airport Urban Enterprise Zone
100 410 Urban Development Action Grant
101 600 Consolidated Building Fund
102 754 Industrial Revolving Fund
103 756 2015 Smart Streets Bond Debt Service
104 759 2017 Eddy Street Commons Bond Capital
105 760 2017 Eddy Street Commons Bond Debt Service
2
December 2020
Monthly Financial Report
The City of South Bend developed the attached Monthly Financial Report to provide current year and prior year financial information for
each City fund, as well as individual departments within various funds. Information is provided for revenue, expenditures, encumbrances, cash
balances, outstanding debt, and current staffing levels.
Report of Changes in Cash Balance (4 - 5)
This report shows the year-to-date change in cash for each City fund by taking a fund’s beginning cash balance for the year, adding in actual
revenues, and subtracting actual expenditures.
Projected Cash Balance (6 - 8)
The projected ending cash balance for each City fund is calculated by taking a fund’s beginning cash balance for the year, adding in estimated
revenues, and subtracting budgeted expenditures. This shows what a fund's ending cash balance will be if all estimated revenue is collected
Cash Reserves Summary (9 - 12)
The purpose of the Cash Reserves Summary Report is keep track of whether the City's funds are meeting their cash reserve requirement. Cash
reserve requirements are set for each fund by the City of South Bend or other governing body (e.g. bond counsel, Century Center Board of
Cash Reserve Requirements
Cash reserve requirements are typically based on fund type.
- Most City funds are assigned a cash reserve requirement of a percentage of the fund's annual expenditures.
- Some funds have a set dollar amount as the reserve requirement, such as the Police Take Home Vehicle Fund 278 and the Century
Center Capital Fund 671.
- Capital project funds, grant funds, and bond capital funds do not have reserve requirements as they are spent down to zero.
Changes in Cash Balance
Property taxes are received in June and December of each year and this will cause the cash balances to fluctuate for total cash,
redevelopment fund cash and civil city fund cash. Enterprise fund cash balances will fluctuate based on the receipt of bond proceeds and
the spending down of cash on capital projects. Redevelopment fund cash accounts will vary based on capital spending on projects in tax
Negative Cash Balances
Due to the timing of revenue and expenditures, certain funds will not meet cash reserve requirements and may even have a negative cash
balance at different times throughout the year. Although a fund has a negative cash balance, the City does not have negative cash overall.
Pooled cash can cover those funds so necessary expenditures can be made even if revenues have not been received yet.
Revenue & Expense Summaries (13 - 18)
These summaries show the total revenue and expense by fund.
Revenue by Type (19 - 24)
This report shows the City's revenue collected by month and the total estimated revenue for the current year.
Expenditures by Activity (25 - 29)
This report shows the City's actuals expenditures by month and the total budgeted expenditures for the current year.
Outstanding Debt (30 - 32)
This report shows all of the City's outstanding debt. It details what the debt is for, when it was issued, original amount, the fund(s) repaying
the debt, and the principal and interest payments due during the current year.
Employee Headcount (33 - 38)
This report shows the total number of full-time, permanent part-time, and seasonal/interns working for the City each month. It is broken
down by City fund and by departments/divisions. It also shows the budgeted number of full-time employees.
Fund Summaries (39 - 166)
The fund summaries show the revenues and expenditures of each fund across years. The summaries include text boxes providing an
explanation of revenues, expenditures, and spending on major capital projects.
We hope that you find this Monthly Financial Report useful in better understanding the finances of the City of South Bend. If you have any
questions regarding this report, please contact the Department of Administration & Finance by calling 311.
3
City of South Bend
Report of Changes in Cash Balance
Fiscal Year Ended December 31, 2020
Beginning 2020 2020 Plus/(Minus)Ending
Cash Balance YTD YTD Accrual Surplus Cash Balance Cash Reserve
1/1/2020 Revenues Expenditures Adjustments (Deficit) 12/31/2020 Requirement Variance
City Controlled Funds
101 General Fund 44,871,229 74,885,707 66,534,960 322,946 8,673,693 53,544,921 25,391,193 28,153,728
Special Revenue Funds
102 Rainy Day 10,733,474 94,111 - 18,401 112,512 10,845,986 8,998,791 1,847,195
201 Parks & Recreation 3,649,543 15,876,432 15,360,434 (9,538) 506,461 4,156,004 4,139,671 16,333
202 Motor Vehicle Highway 4,743,203 10,238,117 8,356,994 (16,506) 1,864,617 6,607,820 2,432,276 4,175,544
209 Studebaker-Oliver Revitalizing Grants 929,415 107,035 274,931 1,593 (166,303) 763,112 - 763,112
210 Economic Development State Grants 64,775 90,725 128,362 16 (37,622) 27,154 - 27,154
211 Department of Community Investment (DCI)1,012,307 3,372,939 2,769,940 14,191 617,191 1,629,498 - 1,629,498
212 Dept of Community Investment Grants 305,248 2,579,168 2,569,980 (528) 8,659 313,907 - 313,907
216 Police State Seizures 238,323 6,591 31,753 409 (24,754) 213,569 19,678 193,891
217 Gift, Donation, Bequest 668,273 765,453 453,294 1,022 313,181 981,455 - 981,455
218 Police Curfew Violations 12,894 883 - 22 905 13,799 250 13,549
219 Unsafe Building 923,154 59,018 141,751 (7,482) (90,216) 832,938 - 832,938
220 Law Enforcement Continuing Education 421,276 258,705 196,900 467 62,273 483,549 95,887 387,662
221 Rental Units Regulation 17,823 353,999 182,762 31 171,267 189,090 - 189,090
227 Loss Recovery 605,471 5,076 130,370 1,038 (124,257) 481,214 - 481,214
230 Code Enforcement Fund - 4,235,305 3,433,820 2,088 803,572 803,572 - 803,572
249 Public Safety LOIT 3,253,787 9,736,892 8,950,540 5,578 791,931 4,045,717 716,044 3,329,673
251 Local Roads & Streets 5,233,148 1,945,448 3,554,685 8,971 (1,600,265) 3,632,884 - 3,632,884
257 LOIT Special Distribution 170,735 145,354 49,793 293 95,853 266,588 - 266,588
258 Human Rights Federal Grant 521,051 177,140 212,926 893 (34,893) 486,159 - 486,159
264 COVID-19 Response - 6,086,138 6,033,275 350 53,214 53,214 - 53,214
265 Local Road & Bridge Grant 449,431 2,632,372 1,691,081 770 942,061 1,391,493 - 1,391,493
266 MVH Restricted Fund 650,402 2,997,747 2,532,426 10,574 475,895 1,126,297 - 1,126,297
273 Morris PAC / Palais Royale Marketing 73,045 4,183 832 125 3,476 76,521 5,208 71,313
274 Morris PAC / Self-Promotion 186,839 39,372 1,100 320 38,592 225,432 28,750 196,682
280 Police Block Grants 4,095 36 - 7 43 4,138 - 4,138
289 HAZMAT 27,647 243 - 47 291 27,937 2,500 25,437
291 Indiana River Rescue 293,325 57,555 19,679 (797) 37,079 330,404 23,771 306,633
292 Police Grants 26,716 - - - - 26,716 - 26,716
294 Regional Police Academy 118,481 10,456 3,157 203 7,503 125,984 5,625 120,359
295 COPS MORE Grant 169,439 188,771 285,026 290 (95,965) 73,474 - 73,474
299 Police Federal Drug Enforcement 113,552 723 31,000 - (30,277) 83,275 12,750 70,525
404 County Option Income Tax 12,724,697 16,500,074 14,341,653 19,120 2,177,540 14,902,237 7,746,108 7,156,129
408 Economic Development Income Tax 17,389,466 14,090,026 12,470,279 35,061 1,654,808 19,044,274 7,209,695 11,834,579
410 Urban Development Action Grant 53,838 18,803 40,000 92 (21,105) 32,733 - 32,733
655 Project ReLeaf 398,183 450,312 410,497 (12,085) 27,730 425,913 108,365 317,548
705 Police K-9 Unit 2,395 21 - 4 25 2,420 - 2,420
730 City Cemetery Trust 29,730 259 - 51 310 30,041 5,000 25,041
731 Bowman Cemetery 467,692 4,082 - 802 4,884 472,576 400,000 72,576
754 Industrial Revolving Fund 2,078,333 266,643 104,026 165,965 328,581 2,406,914 - 2,406,914
Total Special Revenue Funds 68,761,206 93,396,208 84,763,266 241,859 8,874,800 77,636,007 31,950,369 45,685,639
Debt Service Funds
312 2017 Parks Bond Debt Service 208,740 1,151,444 1,172,965 358 (21,163) 187,578 - 187,578
350 2018 Fire Station #9 Bond Debt Service - 341,231 341,231 - - - - -
672 Century Center Energy Conservation Debt Svc 189,409 415,154 411,096 238 4,296 193,705 - 193,705
752 South Bend Redevelopment Authority 222,584 2,872,851 2,863,013 - 9,839 232,423 232,423 -
755 South Bend Building Corporation 815,025 2,648,478 2,629,968 - 18,510 833,535 833,535 -
756 2015 Smart Streets Bond Debt Service 1,734,901 1,716,869 1,712,694 - 4,175 1,739,076 1,739,076 -
757 2015 Parks Bond Debt Service 590,497 376,746 381,131 - (4,385) 586,111 586,111 -
760 2017 Eddy Street Commons Bond Debt Service 3,461,700 1,392,248 1,390,625 - 1,623 3,463,323 2,500,000 963,323
Total Debt Service Funds 7,222,856 10,915,022 10,902,723 596 12,895 7,235,750 5,891,145 1,344,606
Capital Funds
287 Fire Department Capital 1,962,214 4,192,303 3,046,584 3,364 1,149,083 3,111,296 - 3,111,296
401 Coveleski Stadium Capital 25,850 144 15,099 790 (14,165) 11,685 - 11,685
406 Cumulative Capital Development 223,617 475,372 529,479 383 (53,724) 169,893 - 169,893
407 Cumulative Capital Improvement 689,015 243,373 256,770 1,181 (12,216) 676,798 - 676,798
412 Major Moves Construction 2,195,972 511,407 1,324,708 3,765 (809,536) 1,386,436 - 1,386,436
416 Morris Performing Arts Center Capital 422,125 217,114 436,865 724 (219,027) 203,098 - 203,098
450 Palais Royale Historic Preservation 107,792 7,094 34,160 185 (26,881) 80,911 - 80,911
451 2018 Fire Station #9 Bond Capital 399,877 2,981 89,311 686 (85,645) 314,233 - 314,233
453 2018 Zoo Bond Capital 120,929 293 121,222 - (120,929) - - -
471 2017 Parks Bond Capital 9,062,798 72,162 3,227,021 18,179 (3,136,680) 5,926,118 - 5,926,118
750 Equipment/Vehicle Leasing 1,016,476 682 669,482 3 (668,797) 347,680 - 347,680
759 2017 Eddy Street Commons Bond Capital 3,048,190 306,537 3,328,966 - (3,022,429) 25,762 - 25,762
Total Capital Funds 19,274,855 6,029,462 13,079,668 29,259 (7,020,947) 12,253,909 - 12,253,910
4
City of South Bend
Report of Changes in Cash Balance
Fiscal Year Ended December 31, 2020
Beginning 2020 2020 Plus/(Minus)Ending
Cash Balance YTD YTD Accrual Surplus Cash Balance Cash Reserve
1/1/2020 Revenues Expenditures Adjustments (Deficit) 12/31/2020 Requirement Variance
Enterprise Funds
288 Emergency Medical Services Operating 2,520,160 11,113 1,821,886 (102,309) (1,913,082) 607,079 456,015 151,064
600 Consolidated Building Fund 2,285,733 1,324,083 1,486,678 3,918 (158,677) 2,127,056 482,910 1,644,146
601 Parking Garages 1,326,253 894,253 1,546,063 (175) (651,985) 674,268 414,379 259,889
610 Solid Waste Operations 449,145 6,007,008 6,266,076 (103,044) (362,112) 87,032 635,261 (548,229)
611 Solid Waste Capital 64,925 1,355,159 1,032,069 111 323,201 388,126 - 388,126
620 Water Works Operations 4,204,418 21,461,793 20,600,437 (225,047) 636,309 4,840,727 1,126,839 3,713,888
622 Water Works Capital 4,187,432 4,160,101 758,488 62,999 3,464,612 7,652,044 - 7,652,044
624 Water Works Customer Deposit 1,287,448 11,222 16,448 (18,903) (24,130) 1,263,319 1,263,319 -
625 Water Works Sinking (Debt Service)286,131 1,226,907 1,511,205 491 (283,808) 2,323 2,323 -
626 Water Works Bond Reserve 1,427,971 12,438 20,000 2,390 (5,171) 1,422,800 1,422,800 -
629 Water Works Reserve Operations & Maintenance 2,902,529 42,357 37,210 4,976 10,123 2,912,652 2,765,270 147,382
640 Sewer Repair Insurance 2,173,605 691,083 796,097 (15,735) (120,748) 2,052,857 226,369 1,826,488
641 Sewage Works Operations 15,409,455 37,610,549 41,181,385 (372,465) (3,943,301) 11,466,153 2,202,345 9,263,808
642 Sewage Works Capital 9,417,064 8,613,472 4,248,134 38,815 4,404,154 13,821,218 - 13,821,218
643 Sewage Works Reserve Operations & Maintenance 5,563,851 48,416 71,004 9,538 (13,050) 5,550,801 4,711,741 839,060
649 Sewage Sinking (Debt Service)1,087,745 13,896,394 13,665,170 1,865 233,089 1,320,833 1,320,833 -
653 Sewage Debt Service Reserve 4,291,915 20,901 322,566 - (301,665) 3,990,250 3,990,250 -
654 Sewage Works Customer Deposit 413,157 4,641 6,318 237,593 235,915 649,073 649,073 -
667 Storm Sewer Fund 124,406 1,042,729 104,322 (29,898) 908,509 1,032,916 26,534 1,006,382
670 Century Center Operations 1,537,206 1,955,594 2,593,886 117,834 (520,458) 1,016,748 1,257,130 (240,382)
671 Century Center Capital 981,681 1,931 - - 1,931 983,612 800,000 183,612
Total Enterprise Funds 61,942,231 100,392,145 98,085,443 (387,045) 1,919,657 63,861,888 23,753,391 63,861,888
Internal Service Funds
222 Central Services 1,455,158 7,101,248 7,243,566 (103,760) (246,079) 1,209,079 863,503 345,576
224 Central Services Capital 21,921 214,611 210,349 38 4,300 26,221 - 26,221
226 Liability Insurance 4,961,426 4,644,513 3,657,562 8,481 995,432 5,956,858 2,460,361 3,496,497
278 Police Take Home Vehicle 725,194 11,478 57,777 2,928 (43,371) 681,823 750,000 (68,177)
279 IT / Innovation / 311 Call Center 3,108,342 6,843,915 7,875,840 48,775 (983,150) 2,125,192 - 2,125,192
711 Self-Funded Employee Benefits 9,277,319 16,348,427 15,544,965 62,279 865,741 10,143,060 4,580,697 5,562,363
713 Unemployment Compensation 180,911 8,087 157,449 310 (149,053) 31,859 44,500 (12,641)
714 Parental Leave Fund 32,563 244,841 119,938 56 124,959 157,521 20,308 137,213
Total Internal Service Funds 19,762,834 35,417,117 34,867,445 19,107 568,779 20,331,613 8,719,369 11,612,244
Fiduciary Funds
701 Fire Pension 336,501 4,325,739 4,209,256 577 117,059 453,561 479,931 (26,370)
702 Police Pension 698,148 6,058,223 6,190,998 1,197 (131,579) 566,569 624,141 (57,572)
718 State Tax Withholding Fund 335,621 - - 421 421 336,042 336,042 -
725 Morris / Palais Box Office 3,065,972 - - (2,672,645) (2,672,645) 393,326 393,326 -
726 Police Distributions Payable 857,178 - - 37,670 37,670 894,848 894,848 -
Total Fiduciary Funds 5,293,420 10,383,961 10,400,254 (2,632,781) (2,649,074) 2,644,346 2,728,288 (83,942)
Total City Controlled Funds 227,128,631 331,419,621 318,633,760 (2,406,058) 10,379,803 237,508,434 98,433,755 162,828,073
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)30,950,203 22,045,151 24,020,117 64,024 (1,910,942) 29,039,261 - 29,039,261
422 TIF - West Washington 1,031,822 246,422 152,721 1,769 95,470 1,127,293 - 1,127,293
429 TIF - River East Development Area (NE Dev)8,215,417 3,059,362 5,501,295 90,793 (2,351,139) 5,864,278 - 5,864,278
430 TIF - Southside Development #1 9,607,799 3,171,100 217,025 24,260 2,978,334 12,586,134 - 12,586,134
435 TIF - Douglas Road 187,806 1,154 96,143 322 (94,667) 93,140 - 93,140
436 TIF - River East Residential (NE Res)3,706,897 5,324,035 4,358,953 6,355 971,437 4,678,334 - 4,678,334
Total Tax Increment Financing Funds 53,699,946 33,847,224 34,346,252 187,522 (311,506) 53,388,440 - 53,388,440
Redevelopment Funds
433 Redevelopment General 1,476,915 1,635,456 670,193 2,532 967,795 2,444,710 315,638 2,129,072
439 Certified Technology Park 10,965 96 - 19 115 11,080 - 11,080
452 2018 TIF Park Bond Capital 4,085,672 28,865 1,514,357 14,287 (1,471,204) 2,614,468 - 2,614,468
454 Airport Urban Enterprise Zone 403,750 3,540 - 692 4,232 407,982 - 407,982
Total Redevelopment Funds 5,977,302 1,667,957 2,184,550 17,530 (499,063) 5,478,239 315,638 5,162,602
Debt Service Funds
315 Airport 2003 Debt Reserve 1,042,908 9,075 13,309 1,788 (2,446) 1,040,462 1,040,462 -
328 SBCDA 2003 Debt Reserve 1,743,584 15,173 22,251 2,989 (4,089) 1,739,495 1,739,495 -
351 2018 TIF Park Bond Debt Service 1,018,984 8,934 - 1,747 10,681 1,029,665 1,029,665 -
352 2019 South Shore Double Tracking Debt Service 29,819 488,184 517,313 - (29,129) 690 690 -
353 2020 TIF Library Bond Debt Service Reserve - 326,939 - - 326,939 326,939 326,939 -
Total Debt Service Funds 3,835,295 848,306 552,873 6,524 301,956 4,137,251 4,137,251 -
Total Redevelopment Commission Funds 63,512,543 36,363,487 37,083,676 211,576 (508,613) 63,003,930 4,452,889 58,551,042
Grand Total 290,641,173 367,783,108 355,717,435 (2,194,482) 9,871,191 300,512,364 102,886,644 221,379,115
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
5
Beginning 2020 2020 Projected Ending
Cash Balance Estimated Budgeted Surplus Cash Balance
1/1/2020 Revenues Expenditures (Deficit) 12/31/2020
City Controlled Funds
101 General Fund 44,871,229 75,052,871 72,546,265 2,506,606 47,377,835
Special Revenue Funds
102 Rainy Day 10,733,474 132,905 - 132,905 10,866,379
201 Parks & Recreation 3,649,543 16,473,634 16,558,684 (85,050) 3,564,494
202 Motor Vehicle Highway 4,743,203 10,230,829 9,729,104 501,725 5,244,928
209 Studebaker-Oliver Revitalizing Grants 929,415 120,000 838,793 (718,793) 210,621
210 Economic Development State Grants 64,775 630,706 642,658 (11,952) 52,824
211 Department of Community Investment (DCI)1,012,307 3,346,157 3,139,314 206,843 1,219,150
212 Dept of Community Investment Grants 305,248 7,311,291 6,364,552 946,739 1,251,987
216 Police State Seizures 238,323 32,281 78,710 (46,429) 191,894
217 Gift, Donation, Bequest 668,273 567,463 536,618 30,845 699,119
218 Police Curfew Violations 12,894 627 1,000 (373) 12,521
219 Unsafe Building 923,154 119,500 156,090 (36,590) 886,564
220 Law Enforcement Continuing Education 421,276 255,121 383,547 (128,426) 292,850
221 Rental Units Regulation 17,823 345,826 318,976 26,850 44,673
227 Loss Recovery 605,471 4,579 130,370 (125,791) 479,679
230 Code Enforcement Fund - 4,173,836 4,075,118 98,718 98,718
249 Public Safety LOIT 3,253,787 9,733,297 8,950,545 782,752 4,036,539
251 Local Roads & Streets 5,233,148 1,939,420 3,913,715 (1,974,295) 3,258,853
257 LOIT Special Distribution 170,735 146,278 54,624 91,654 262,389
258 Human Rights Federal Grant 521,051 151,228 270,640 (119,412) 401,639
264 COVID-19 Response - 9,071,462 6,622,051 2,449,411 2,449,411
265 Local Road & Bridge Grant 449,431 2,527,156 1,998,861 528,295 977,726
266 MVH Restricted Fund 650,402 2,997,050 2,787,218 209,832 860,234
273 Morris PAC / Palais Royale Marketing 73,045 15,566 20,832 (5,266) 67,779
274 Morris PAC / Self-Promotion 186,839 106,794 115,000 (8,206) 178,633
280 Police Block Grants 4,095 51 - 51 4,146
289 HAZMAT 27,647 10,238 10,000 238 27,885
291 Indiana River Rescue 293,325 92,317 95,082 (2,765) 290,560
292 Police Grants 26,716 - - - 26,716
294 Regional Police Academy 118,481 21,240 22,500 (1,260) 117,221
295 COPS MORE Grant 169,439 396,471 493,868 (97,397) 72,042
299 Police Federal Drug Enforcement 113,552 6,366 51,000 (44,634) 68,918
404 County Option Income Tax 12,724,697 16,511,608 15,492,217 1,019,391 13,744,088
408 Economic Development Income Tax 17,389,466 14,100,468 14,419,390 (318,922) 17,070,545
410 Urban Development Action Grant 53,838 30,500 40,000 (9,500) 44,338
655 Project ReLeaf 398,183 456,559 433,460 23,099 421,282
705 Police K-9 Unit 2,395 22 2,020 (1,998) 397
730 City Cemetery Trust 29,730 220 20,000 (19,780) 9,950
731 Bowman Cemetery 467,692 5,791 - 5,791 473,483
754 Industrial Revolving Fund 2,078,333 225,200 149,000 76,200 2,154,533
Total Special Revenue Funds 68,761,206 102,290,057 98,915,556 3,374,501 72,135,707
Debt Service Funds
312 2017 Parks Bond Debt Service 208,740 1,152,326 1,172,968 (20,642) 188,098
350 2018 Fire Station #9 Bond Debt Service - 341,231 341,231 - -
672 Century Center Energy Conservation Debt Svc 189,409 413,496 411,096 2,400 191,809
752 South Bend Redevelopment Authority 222,584 2,875,000 2,865,613 9,387 231,971
755 South Bend Building Corporation 815,025 2,649,000 2,630,085 18,915 833,940
756 2015 Smart Streets Bond Debt Service 1,734,901 1,719,500 1,713,044 6,456 1,741,357
757 2015 Parks Bond Debt Service 590,497 379,756 382,131 (2,375) 588,122
760 2017 Eddy Street Commons Bond Debt Service 3,461,700 1,396,625 1,391,625 5,000 3,466,700
Total Debt Service Funds 7,222,856 10,926,934 10,907,793 19,141 7,241,996
City of South Bend
Based on 2020 Amended Budget as of December 31, 2020
Projected Cash Balance
6
Beginning 2020 2020 Projected Ending
Cash Balance Estimated Budgeted Surplus Cash Balance
1/1/2020 Revenues Expenditures (Deficit) 12/31/2020
City of South Bend
Based on 2020 Amended Budget as of December 31, 2020
Projected Cash Balance
Capital Funds
287 Fire Department Capital 1,962,214 4,200,268 3,505,233 695,035 2,657,249
401 Coveleski Stadium Capital 25,850 30,162 30,000 162 26,012
406 Cumulative Capital Development 223,617 475,437 600,786 (125,349) 98,268
407 Cumulative Capital Improvement 689,015 274,433 430,000 (155,567) 533,448
412 Major Moves Construction 2,195,972 513,997 1,898,226 (1,384,229) 811,743
416 Morris Performing Arts Center Capital 422,125 283,933 558,358 (274,425) 147,700
450 Palais Royale Historic Preservation 107,792 15,700 69,160 (53,460) 54,332
451 2018 Fire Station #9 Bond Capital 399,877 3,854 89,311 (85,457) 314,420
453 2018 Zoo Bond Capital 120,929 12,652 133,581 (120,929) -
471 2017 Parks Bond Capital 9,062,798 85,000 3,227,022 (3,142,022) 5,920,776
750 Equipment/Vehicle Leasing 1,016,476 680 669,484 (668,804) 347,672
759 2017 Eddy Street Commons Bond Capital 3,048,190 306,457 3,328,966 (3,022,509) 25,682
Total Capital Funds 19,274,855 6,202,573 14,540,127 (8,337,554) 10,937,302
Enterprise Funds
288 Emergency Medical Services Operating 2,520,160 11,114 1,824,059 (1,812,945) 707,215
600 Consolidated Building Fund 2,285,733 1,800,103 1,931,638 (131,535) 2,154,198
601 Parking Garages 1,326,253 1,356,448 1,657,516 (301,068) 1,025,184
610 Solid Waste Operations 449,145 5,961,736 6,352,613 (390,877) 58,267
611 Solid Waste Capital 64,925 1,606,966 1,325,349 281,617 346,542
620 Water Works Operations 4,204,418 21,395,298 22,536,789 (1,141,491) 3,062,927
622 Water Works Capital 4,187,432 4,107,965 1,178,605 2,929,360 7,116,792
624 Water Works Customer Deposit 1,287,448 20,000 20,000 - 1,287,448
625 Water Works Sinking (Debt Service)286,131 1,841,486 1,841,486 - 286,131
626 Water Works Bond Reserve 1,427,971 20,000 20,000 - 1,427,971
629 Water Works Reserve Operations & Maintenance 2,902,529 240,000 40,000 200,000 3,102,529
640 Sewer Repair Insurance 2,173,605 670,302 905,478 (235,176) 1,938,430
641 Sewage Works Operations 15,409,455 39,435,552 44,046,895 (4,611,343) 10,798,112
642 Sewage Works Capital 9,417,064 8,518,040 6,691,840 1,826,200 11,243,264
643 Sewage Works Reserve Operations & Maintenance 5,563,851 120,000 120,000 - 5,563,851
649 Sewage Sinking (Debt Service)1,087,745 13,899,396 14,028,820 (129,424) 958,321
653 Sewage Debt Service Reserve 4,291,915 45,000 322,566 (277,566) 4,014,349
654 Sewage Works Customer Deposit 413,157 25,000 25,000 - 413,157
667 Storm Sewer Fund 124,406 1,046,360 106,136 940,224 1,064,630
670 Century Center Operations 1,537,206 4,621,323 5,028,518 (407,195) 1,130,011
671 Century Center Capital 981,681 18,400 1,000,000 (981,600) 81
Total Enterprise Funds 61,942,231 106,760,489 111,003,308 (4,242,819) 57,699,411
Internal Service Funds
222 Central Services 1,455,158 13,392,954 13,629,568 (236,614) 1,218,544
224 Central Services Capital 21,921 265,759 253,464 12,295 34,216
226 Liability Insurance 4,961,426 4,644,723 4,920,723 (276,000) 4,685,427
278 Police Take Home Vehicle 725,194 14,152 99,087 (84,935) 640,259
279 IT / Innovation / 311 Call Center 3,108,342 6,830,239 8,383,124 (1,552,885) 1,555,458
711 Self-Funded Employee Benefits 9,277,319 16,452,533 18,322,786 (1,870,253) 7,407,066
713 Unemployment Compensation 180,911 8,546 178,000 (169,454) 11,457
714 Parental Leave Fund 32,563 257,952 253,846 4,106 36,669
Total Internal Service Funds 19,762,834 41,866,858 46,040,597 (4,173,739) 15,589,095
7
Beginning 2020 2020 Projected Ending
Cash Balance Estimated Budgeted Surplus Cash Balance
1/1/2020 Revenues Expenditures (Deficit) 12/31/2020
City of South Bend
Based on 2020 Amended Budget as of December 31, 2020
Projected Cash Balance
Fiduciary Funds
701 Fire Pension 336,501 4,462,811 4,799,311 (336,500) 1
702 Police Pension 698,148 6,069,241 6,241,405 (172,164) 525,984
Total Fiduciary Funds 1,034,649 10,532,052 11,040,716 (508,664) 525,985
Total City Controlled Funds 222,869,860 353,631,834 364,994,362 (11,362,528) 211,507,331
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport)30,950,203 22,099,045 35,463,068 (13,364,023) 17,586,180
422 TIF - West Washington 1,031,822 248,562 754,843 (506,281) 525,541
429 TIF - River East Development Area (NE Dev)8,215,417 3,062,091 8,445,284 (5,383,193) 2,832,225
430 TIF - Southside Development #1 9,607,799 3,171,721 6,362,366 (3,190,645) 6,417,155
435 TIF - Douglas Road 187,806 1,000 170,318 (169,318) 18,489
436 TIF - River East Residential (NE Res)3,706,897 5,325,975 4,385,000 940,975 4,647,872
Total Tax Increment Financing Funds 53,699,946 33,908,394 55,580,878 (21,672,484) 32,027,462
Redevelopment Funds
433 Redevelopment General 1,476,915 1,689,117 1,262,553 426,564 1,903,478
439 Certified Technology Park 10,965 120 752 (632) 10,333
452 2018 TIF Park Bond Capital 4,085,672 35,000 1,651,405 (1,616,405) 2,469,267
454 Airport Urban Enterprise Zone 403,750 8,000 50,000 (42,000) 361,750
Total Redevelopment Funds 5,977,302 1,732,237 2,964,711 (1,232,474) 4,744,828
Debt Service Funds
315 Airport 2003 Debt Reserve 1,042,908 20,000 20,000 - 1,042,908
328 SBCDA 2003 Debt Reserve 1,743,584 40,000 40,000 - 1,743,584
351 2018 TIF Park Bond Debt Service 1,018,984 12,618 - 12,618 1,031,602
352 2019 South Shore Double Tracking Debt Service 29,819 488,191 517,314 (29,123) 696
353 2020 TIF Library Bond Debt Service Reserve - 326,937 - 326,937 326,937
Total Debt Service Funds 3,835,295 887,746 577,314 310,432 4,145,727
Total Redevelopment Commission Funds 63,512,543 36,528,377 59,122,903 (22,594,526) 40,918,017
Grand Total 286,382,403 390,160,211 424,117,265 (33,957,054) 252,425,348
NOTE: REFER TO INDIVIDUAL FUND SUMMARIES FOR FURTHER DETAIL
8
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyUnder Reserve Requirement278 Take Home Vehicle Police681,823 - 681,823 750,000 (68,177) 688% Slightly under reserve requirementSet dollar amount of $750,000610 Solid Waste Operations87,032 - 87,032 635,261 (548,229) 1% Declining cash reserves due to revenues lower than exp 10% of Annual expenditures670 Century Center Operations1,016,748 - 1,016,748 1,257,130 (240,382) 20% Received less Hotel/Motel Tax than anticipated in 2020 25% of Annual expenditures701 Firefighters Pension 453,561 - 453,561 479,931 (26,370) 9% Slightly under reserve requirement10% of Annual expenditures702 Police Pension 566,569 - 566,569 624,141 (57,572) 9% Slightly under reserve requirement10% of Annual expenditures713 Unemployment Comp Fund31,859 - 31,859 44,500 (12,641) 18% Expenditures higher than anticipated in 202025% of Annual expendituresUnder Reserve Requirement Total2,837,592$ -$ 2,837,592$ 3,790,963$ (953,371)$ Meets or Exceeds Requirement101 General Fund 53,544,921 - 53,544,921 25,391,193 28,153,728 74% Property tax distribution received in June & Dec35% of Annual expenditures102 Rainy Day Fund10,845,986 - 10,845,986 8,998,791 1,847,195 4%3% of total expenditures in previous fiscal year, excluding interfund transfers201 Parks & Recreation 4,156,004 - 4,156,004 4,139,671 16,333 25%25% of Annual expenditures202 Motor Vehicle Highway6,607,820 - 6,607,820 2,432,276 4,175,544 68%25% of Annual expenditures216 Police State Seizures213,569 - 213,569 19,678 193,891 271%25% of Annual expenditures218 Police Curfew Violations13,799 - 13,799 250 13,549 1380%25% of Annual expenditures220 Law Enforcement Continuing Education 483,549 - 483,549 95,887 387,662 126%25% of Annual expenditures221 Rent Units Regulation 189,090 - 189,090 - 189,090 59% 10% of Annual expenditures222 Central Services Operations 1,209,079 - 1,198,248 863,503 334,745 14%10% of Annual expenditures, excluding utility accounting226 Liability Insurance 5,956,858 - 5,956,858 2,460,361 3,496,497 121% 50% of Annual expenditures249 Public Safety L.O.I.T. 4,045,717 - 4,045,717 716,044 3,329,673 45% 8% of Annual expenditures - one month reserve266 MVH Restricted 1,126,297 - 1,126,297 - 1,126,297 100%No reserve requirement - Grant fund - spend down to zero273 Morris PAC/Palais Royale Marketing 76,521 - 76,521 5,208 71,313 367% 25% of Annual expenditures274 Morris PAC Self-Promotion 225,432 - 225,432 28,750 196,682 196% 25% of Annual expenditures288 EMS Operating 607,079 - 607,079 456,015 151,064 33% 25% of Annual expenditures289 HAZMAT 27,937 - 27,937 2,500 25,437 279% 25% of Annual expenditures291 Indiana River Rescue 330,404 - 330,404 23,771 306,633 347% 25% of Annual expenditures294 Regional Police Academy 125,984 - 125,984 5,625 120,359 560% 25% of Annual expenditures299 Police Federal Drug Enforcement 83,275 - 83,275 12,750 70,525 163% 25% of Annual expenditures315 Airport 2003 Debt Reserve 1,040,462 - 1,040,462 1,040,462 - 100%100% debt service reserve per bond covenants328 SBCDA 2003 Debt Reserve 1,739,495 - 1,739,495 1,739,495 - 100%100% debt service reserve per bond covenants351 2018 TIF Park Bond Debt Svc Reserve 1,029,665 - 1,029,665 1,029,665 - 100% 100% debt service reserve per bond covenants3522019 South Shore Double Tracking Debt Sv690 - 690 690 - 100%100% debt service reserve per bond covenants353 2020 TIF Library Bond Debt Svc Reserve 326,939 - 326,939 326,939 - 100%100% debt service reserve per bond covenants404 County Option Income Tax 14,902,237 - 14,902,237 7,746,108 7,156,129 96%50% of Annual expenditures408 Economic Development Income Tax 19,044,274 - 19,044,274 7,209,695 11,834,579 132%50% of Annual expenditures433 Redevelopment General2,444,710 - 2,444,710 315,638 2,129,072 194% Revenue received annually in September25% of Annual expenditures600 Consolidated Building Fund2,127,056 - 2,127,056 482,910 1,644,146 110%25% of Annual expenditures601 Parking Garages674,268 - 674,268 414,379 259,889 41%25% of Annual expenditures620 Water Works Operations4,840,727 - 4,840,727 1,126,839 3,713,888 21%5% of Annual expenditures624 Water Works Customer Deposit1,263,319 - 1,263,319 1,263,319 - 100%100% cash reserves for customer depositsDecember 31, 20209
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyDecember 31, 2020625 Water Works Sinking Fund2,323 - 2,323 2,323 - 100%100% cash reserves per bond covenants626 Water Works Bond Reserve1,422,800 - 1,422,800 1,422,800 - 100%100% cash reserves per bond covenants and Crowe Horwath629 Water Works Reserve - O & M2,912,652 - 2,912,652 2,765,270 147,382 18%16.67% of annual operating expenses in Fund 620, net of transfers640 Sewer Repair Insurance2,052,857 - 2,052,857 226,369 1,826,488 227%25% of Annual expenditures641 Sewage Works Operations11,466,153 - 11,466,153 2,202,345 9,263,808 26%5% of Annual expenditures643 Sewage Works Reserve - O & M5,550,801 - 5,550,801 4,711,741 839,060 20% 16.67% of annual operating expenses in Fund 641, net of transfers649 Sewage Works Bond Sinking1,320,833 - 1,320,833 1,320,833 - 100%100% cash reserves per bond covenants653 Sewage Works Debt Service Reserve3,990,250 - 3,990,250 3,990,250 - 100%100% cash reserves per bond covenants and Crowe Horwath654 Sewage Works Deposit Fund649,073 - 649,073 649,073 - 100%100% cash reserves for customer deposits655 Project ReLeaf425,913 - 425,913 108,365 317,548 98%25% of Annual expenditures667 Storm Sewer Fund1,032,916 - 1,032,916 26,534 1,006,382 973%25% of Annual expenditures671 Century Center Capital983,612 - 983,612 800,000 183,612 98%$800,000 Minimum per Board of Managers711 Self-Funded Employee Benefits10,143,060 - 10,143,060 4,580,697 5,562,363 55%25% of Annual expenditures714 Parental Leave Fund157,521 - 157,521 20,308 137,213 62%8% of Annual expenditures - one month reserve718 State Tax Withholding Fund336,042 - 336,042 336,042 - 100%100% cash reserves - trust & agency funds725Morris / Palais Box Office393,326 - 393,326 393,326 - 100%100% cash reserves - trust & agency funds726 Police Distributions Payable894,848 - 894,848 894,848 - 100%100% cash reserves - trust & agency funds730 City Cemetery30,041 - 30,041 5,000 25,041 150%25% of Annual expenditures731 Bowman Cemetery472,576 - 472,576 400,000 72,576 100%$400,000 minimum752 South Bend Redevelopment Authority232,423 - 232,423 232,423 - 100%100% cash reserves per bond covenants755 South Bend Building Corporation833,535 - 833,535 833,535 - 100%100% cash reserves per bond covenants756 2015 Smart Streets Bond Service Fund1,739,076 - 1,739,076 1,739,076 - 100%100% cash reserves per bond covenants757 2015 Parks Bond Debt Service586,111 - 586,111 586,111 - 100%100% cash reserves per bond covenants760 2017 Eddy St Commons Bond Debt Svc 3,463,323 - 3,463,323 2,500,000 963,323 249%$2,500,000 minimumMeets or Exceeds Requirement Total 190,395,229$ -$ 190,384,397$ 99,095,681$ 91,288,716$ No Reserve Requirement209 Studebaker/Oliver Revitalizing Grants763,112 - 763,112 - 763,112 100%No reserve requirement - Grant fund - spend down to zero210 DCI State Grants 27,154 - 27,154 - 27,154 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero211 DCI Administration Fund1,629,498 - 1,629,498 - 1,629,498 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement212 DCI Federal Grants313,907 - 313,907 - 313,907 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero217 Gift, Donation, Bequest981,455 - 981,455 - 981,455 100%No reserve requirement219 Unsafe Building832,938 - 832,938 - 832,938 100%No reserve requirement224 Central Services Capital26,221 - 26,221 - 26,221 100% To receive interfund transfer from Fund 222No reserve requirement - Capital fund - spend down to zero227 Loss Recovery Fund 481,214 - 481,214 - 481,214 100%No reserve requirement10
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyDecember 31, 2020230 Code Enforcement803,572 - 803,572 - 803,572 100% Reimbursed through interfund transfers from Fund 408 No reserve requirement251 Local Roads & Streets3,632,884 - 3,632,884 - 3,632,884 100%No reserve requirement257 LOIT 2016 Special Distribution266,588 - 266,588 - 266,588 100%No reserve requirement - one-time distribution - spend down to zero258 Human Rights - Federal Grant486,159 - 486,159 - 486,159 100%No reserve requirement - Grant fund - spend down to zero264 COVID-19 Response53,214 - 53,214 - 53,214 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero265 Local Road & Bridge Grant1,391,493 - 1,391,493 - 1,391,493 100%Reimbursed through interfund transfer to cover matching portionNo reserve requirement - Grant fund - spend down to zero279 IT / Innovation / 311 Call Center2,125,192 - 2,125,192 - 2,125,192 100% Reimbursed through interfund allocationNo reserve requirement280 Police Block Grants4,138 - 4,138 - 4,138 100%No reserve requirement - Grant fund - spend down to zero287 Fire Department Capital3,111,296 - 3,111,296 - 3,111,296 100%No reserve requirement - Capital fund - spend down to zero292 Police Grants26,716 - 26,716 - 26,716 100%No reserve requirement - Grant fund - spend down to zero295 COPS MORE Grant73,474 - 73,474 - 73,474 100% To be reimbursed by grant receiptsNo reserve requirement - Grant fund - spend down to zero312 2017 Park Bond Debt Service187,578 - 187,578 - 187,578 100% Property tax distribution received in June & DecNo reserve requirement324 TIF - River West TIF (Airport)29,039,261 - 29,039,261 - 29,039,261 100% Property tax distribution received in June & DecNo reserve requirement350 2018 Fire Station #9 Bond Debt Service- - - - - 100% Receives transfers from Fund 287 for debt svc pmts No reserve requirement401Coveleski Stadium Capital11,685 - 11,685 - 11,685 100%No reserve requirement - Capital fund - spend down to zero406 Cumulative Capital Development 169,893 - 169,893 - 169,893 100% Property tax distribution received in June & DecNo reserve requirement - Capital fund - spend down to zero407 Cumulative Capital Improvement676,798 - 676,798 - 676,798 100%No reserve requirement - Capital fund - spend down to zero410 Urban Develop Action Grant (UDAG)32,733 - 32,733 - 32,733 100%No reserve requirement - Grant fund - spend down to zero412 Major Moves Construction1,386,436 - 1,386,436 - 1,386,436 100%No reserve requirement - Capital fund - spend down to zero416 Morris Performing Arts Center Capital203,098 - 203,098 - 203,098 100%No reserve requirement422 TIF - West Washington 1,127,293 - 1,127,293 - 1,127,293 100% Property tax distribution received in June & DecNo reserve requirement429 TIF - River East Devevelopment5,864,278 - 5,864,278 - 5,864,278 100% Property tax distribution received in June & DecNo reserve requirement430 TIF - Southside Development Area #1 12,586,134 - 12,586,134 - 12,586,134 100% Property tax distribution received in June & DecNo reserve requirement435 TIF - Douglas Road93,140 - 93,140 - 93,140 100% Property tax distribution received in June & DecNo reserve requirement436 TIF - River East Residential4,678,334 - 4,678,334 - 4,678,334 100% Property tax distribution received in June & DecNo reserve requirement439 Certified Technology Park11,080 - 11,080 - 11,080 100%No reserve requirement450 Palais Royale Historic Preservation80,911 - 80,911 - 80,911 100%No reserve requirement451 2018 Fire Station #9 Bond Capital314,233 - 314,233 - 314,233 100%No reserve requirement - Bond capital fund - spend down to zero452 2018 TIF Park Bond Capital2,614,468 - 2,614,468 - 2,614,468 100%No reserve requirement - Bond capital fund - spend down to zero453 2018 Zoo Bond Capital - - - - - 100%No reserve requirement - Bond capital fund - spend down to zero454 Airport Urban Enterprise Zone 407,982 - 407,982 - 407,982 100% No reserve requirement471 2017 Park Bond Capital 5,926,118 - 5,926,118 - 5,926,118 100%No reserve requirement - Bond capital fund - spend down to zero11
City of South Bend* NOTE: Available Cash is a Fund's cash balance minus any outstanding encumbrancesCash Reserves Summary by Fund Status CashActualFundFund NameCash OutstandingAvailable Reserve% ofBalance Encumb. Cash * Requirement Variance BudgetNotesCash Reserve PolicyDecember 31, 2020611 Solid Waste Capital388,126 - 388,126 - 388,126 100% Receives transfers from Fund 610 as neededNo reserve requirement - Capital fund - spend down to zero622 Water Works Capital7,652,044 - 7,652,044 - 7,652,044 100%No reserve requirement - Capital fund - spend down to zero642 Sewage Works Capital13,821,218 - 13,821,218 - 13,821,218 100% Receives transfers from Fund 641 as neededNo reserve requirement - Capital fund - spend down to zero672 Century Center Energy Savings193,705 - 193,705 - 193,705 100%No reserve requirement705 Police K-9 Unit2,420 - 2,420 - 2,420 100%No reserve requirement750 Equipment/Vehicle Leasing347,680 - 347,680 - 347,680 100% No reserve requirement - Capital lease fund - spend down to zero754 Industrial Revolving Fund2,406,914 - 2,406,914 - 2,406,914 100%No City reserve requirement; there are program requirements759 2017 Eddy St Commons Bond Capital25,762 - 25,762 - 25,762 100%No reserve requirement - Bond capital fund - spend down to zeroNo Reserve Requirement Total107,279,543$ -$ 107,279,547$ -$ 107,279,547$ Total Funds300,512,364$ -$ 300,501,536$ 102,886,644$ 197,614,892$ 12
City of South Bend
Monthly Fund Financials
Revenue Summary
December 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Budget
Balance
Percent of
Budget
City Controlled Funds
101 General Fund 75,052,871 22,258,479 74,885,707 67,791,014 167,164 100%
Special Revenue Funds
102 Rainy Day 132,905 7,320 94,111 289,770 38,794 71%
201 Parks & Recreation 16,473,634 5,079,427 15,876,432 19,753,423 597,202 96%
202 Motor Vehicle Highway 10,230,829 771,233 10,238,117 7,663,825 (7,288) 100%
209 Studebaker-Oliver Revitalizing Grants 120,000 524 107,035 124,778 12,965 89%
210 Economic Development State Grants 630,706 18,031 90,725 74,888 539,981 14%
211 Department of Community Investment (DCI) 3,346,157 255,939 3,372,939 3,018,515 (26,782) 101%
212 Dept of Community Investment Grants 7,311,291 324,401 2,579,168 2,515,244 4,732,123 35%
216 Police State Seizures 32,281 144 6,591 11,691 25,690 20%
217 Gift, Donation, Bequest 567,463 158,891 765,453 745,975 (197,990) 135%
218 Police Curfew Violations 627 9 883 434 (256) 141%
219 Unsafe Building 119,500 5,994 59,018 965,314 60,482 49%
220 Law Enforcement Continuing Education 255,121 19,726 258,705 288,059 (3,584) 101%
221 Rental Units Regulation 345,826 23,461 353,999 7,726 (8,173) 102%
227 Loss Recovery 4,579 325 5,076 16,668 (497) 111%
230 Code Enforcement Fund 4,173,836 221,998 4,235,305 - (61,469) 101%
249 Public Safety LOIT 9,733,297 733,407 9,736,892 9,283,457 (3,595) 100%
251 Local Roads & Streets 1,939,420 172,830 1,945,448 4,646,528 (6,028) 100%
257 LOIT Special Distribution 146,278 181 145,354 103,375 924 99%
258 Human Rights Federal Grant 151,228 344 177,140 259,863 (25,912) 117%
264 COVID-19 Response 9,071,462 1,139,194 6,086,138 - 2,985,324 67%
265 Local Road & Bridge Grant 2,527,156 420,656 2,632,372 1,116,972 (105,216) 104%
266 MVH Restricted Fund 2,997,050 358,653 2,997,747 3,224,058 (697) 100%
273 Morris PAC / Palais Royale Marketing 15,566 1,237 4,183 23,421 11,383 27%
274 Morris PAC / Self-Promotion 106,794 152 39,372 86,398 67,422 37%
280 Police Block Grants 51 3 36 111 15 70%
289 HAZMAT 10,238 19 243 10,071 9,995 2%
291 Indiana River Rescue 92,317 1,523 57,555 143,813 34,762 62%
292 Police Grants - - - - - 0%
294 Regional Police Academy 21,240 85 10,456 26,769 10,784 49%
295 COPS MORE Grant 396,471 449 188,771 77,485 207,700 48%
299 Police Federal Drug Enforcement 6,366 16 723 4,055 5,643 11%
404 County Option Income Tax 16,511,608 1,090,936 16,500,074 14,256,606 11,534 100%
408 Economic Development Income Tax 14,100,468 1,038,399 14,090,026 13,632,466 10,442 100%
410 Urban Development Action Grant 30,500 22 18,803 84,948 11,697 62%
655 Project ReLeaf 456,559 37,862 450,312 463,036 6,247 99%
705 Police K-9 Unit 22 2 21 65 1 95%
730 City Cemetery Trust 220 20 259 923 (39) 118%
731 Bowman Cemetery 5,791 319 4,082 14,521 1,709 70%
754 Industrial Revolving Fund 225,200 40,180 266,643 293,958 (41,443) 118%
Total Special Revenue Funds 102,290,057 11,923,909 93,396,208 83,229,207 8,893,849 91%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,152,326 520,547 1,151,444 1,242,595 882 100%
350 2018 Fire Station #9 Bond Debt Service 341,231 - 341,231 321,706 (0) 100%
672 Century Center Energy Conservation Debt Svc 413,496 47,805 415,154 434,495 (1,658) 100%
752 South Bend Redevelopment Authority 2,875,000 5 2,872,851 2,873,761 2,149 100%
755 South Bend Building Corporation 2,649,000 7 2,648,478 2,656,743 522 100%
756 2015 Smart Streets Bond Debt Service 1,719,500 7 1,716,869 1,720,129 2,631 100%
757 2015 Parks Bond Debt Service 379,756 30,559 376,746 412,797 3,010 99%
760 2017 Eddy Street Commons Bond Debt Service 1,396,625 14 1,392,248 1,306,917 4,377 100%
Total Debt Service Funds 10,926,934 598,944 10,915,022 10,969,144 11,912 100%
13
City of South Bend
Monthly Fund Financials
Revenue Summary
December 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Budget
Balance
Percent of
Budget
Capital Funds
287 Fire Department Capital 4,200,268 156,562 4,192,303 651,058 7,965 100%
401 Coveleski Stadium Capital 30,162 8 144 23,947 30,018 0%
406 Cumulative Capital Development 475,437 216,735 475,372 505,207 65 100%
407 Cumulative Capital Improvement 274,433 112,513 243,373 270,470 31,060 89%
412 Major Moves Construction 513,997 1,235 511,407 653,840 2,590 99%
416 Morris Performing Arts Center Capital 283,933 167 217,114 93,995 66,819 76%
450 Palais Royale Historic Preservation 15,700 2,614 7,094 17,386 8,606 45%
451 2018 Fire Station #9 Bond Capital 3,854 212 2,981 42,008 874 77%
453 2018 Zoo Bond Capital 12,652 - 293 22,489 12,359 2%
471 2017 Parks Bond Capital 85,000 4,146 72,162 297,324 12,838 85%
750 Equipment/Vehicle Leasing 680 1 682 1,489,777 (2) 100%
759 2017 Eddy Street Commons Bond Capital 306,457 0 306,537 65 (80) 100%
Total Capital Funds 6,202,573 494,194 6,029,462 4,067,566 173,111 97%
Enterprise Funds
288 Emergency Medical Services Operating 11,114 - 11,113 6,737,835 1 100%
600 Consolidated Building Fund 1,800,103 87,464 1,324,083 4,690,916 476,020 74%
601 Parking Garages 1,356,448 70,055 894,253 1,036,499 462,195 66%
610 Solid Waste Operations 5,961,736 709,938 6,007,008 5,489,395 (45,272) 101%
611 Solid Waste Capital 1,606,966 11 1,355,159 1,058,449 251,807 84%
620 Water Works Operations 21,395,298 1,606,278 21,461,793 20,450,225 (66,495) 100%
622 Water Works Capital 4,107,965 329,391 4,160,101 3,524,387 (52,136) 101%
624 Water Works Customer Deposit 20,000 853 11,222 39,720 8,778 56%
625 Water Works Sinking (Debt Service)1,841,486 102,297 1,226,907 2,039,869 614,579 67%
626 Water Works Bond Reserve 20,000 951 12,438 39,016 7,562 62%
629 Water Works Reserve Operations & Maintenance 240,000 1,967 42,357 304,012 197,643 18%
640 Sewer Repair Insurance 670,302 59,728 691,083 710,141 (20,781) 103%
641 Sewage Works Operations 39,435,552 3,167,563 37,610,549 40,475,867 1,825,003 95%
642 Sewage Works Capital 8,518,040 18,128 8,613,472 5,758,219 (95,432) 101%
643 Sewage Works Reserve Operations & Maintenance 120,000 3,749 48,416 303,127 71,584 40%
649 Sewage Sinking (Debt Service)13,899,396 2,543 13,896,394 7,900,141 3,002 100%
653 Sewage Debt Service Reserve 45,000 33 20,901 87,669 24,099 46%
654 Sewage Works Customer Deposit 25,000 424 4,641 3,107 20,359 19%
667 Storm Sewer Fund 1,046,360 87,079 1,042,729 518,432 3,631 100%
670 Century Center Operations 4,621,323 88,662 1,955,594 4,543,051 2,665,729 42%
671 Century Center Capital 18,400 8 1,931 190,441 16,469 10%
Total Enterprise Funds 106,760,489 6,337,120 100,392,145 105,900,519 6,368,344 94%
Internal Service Funds
222 Central Services 13,392,954 589,793 7,101,248 13,461,404 6,291,706 53%
224 Central Services Capital 265,759 60,822 214,611 5,051,872 51,148 81%
226 Liability Insurance 4,644,723 254,558 4,644,513 5,051,872 210 100%
278 Police Take Home Vehicle 14,152 1,020 11,478 25,941 2,675 81%
279 IT / Innovation / 311 Call Center 6,830,239 568,323 6,843,915 8,217,762 (13,676) 100%
711 Self-Funded Employee Benefits 16,452,533 1,330,884 16,348,427 14,030,527 104,106 99%
713 Unemployment Compensation 8,546 650 8,087 5,213 459 95%
714 Parental Leave Fund 257,952 22,215 244,841 167,466 13,111 95%
Total Internal Service Funds 41,866,858 2,828,264 35,417,117 46,012,058 6,449,741 85%
14
City of South Bend
Monthly Fund Financials
Revenue Summary
December 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Budget
Balance
Percent of
Budget
Trust & Agency Funds
701 Fire Pension 4,462,811 538 4,325,739 4,475,663 137,072 97%
702 Police Pension 6,069,241 714 6,058,223 6,131,686 11,019 100%
Total Trust & Agency Funds 10,532,052 1,252 10,383,961 10,607,349 148,091 99%
Total City Controlled Funds 353,631,834 44,442,163 331,419,621 328,576,856 22,212,213 94%
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 22,099,045 7,724,735 22,045,151 19,931,280 53,894 100%
422 TIF - West Washington 248,562 107,077 246,422 321,760 2,140 99%
429 TIF - River East Development Area (NE Dev) 3,062,091 1,303,542 3,059,362 2,979,815 2,729 100%
430 TIF - Southside Development #1 3,171,721 1,110,624 3,171,100 2,004,796 621 100%
435 TIF - Douglas Road 1,000 63 1,154 5,428 (154) 115%
436 TIF - River East Residential (NE Res)5,325,975 2,371,999 5,324,035 4,987,889 1,940 100%
Total Tax Increment Financing Funds 33,908,394 12,618,040 33,847,224 30,230,968 61,170 100%
Redevelopment Funds
433 Redevelopment General 1,689,117 14,940 1,635,456 1,286,022 53,661 97%
439 Certified Technology Park 120 7 96 11,146 24 80%
452 2018 TIF Park Bond Capital 35,000 1,791 28,865 202,657 6,135 82%
454 Airport Urban Enterprise Zone 8,000 275 3,540 10,900 4,460 44%
Total Redevelopment Funds 1,732,237 17,013 1,667,957 1,510,725 64,280 96%
Debt Service Funds
315 Airport 2003 Debt Reserve 20,000 703 9,075 28,483 10,925 45%
328 SBCDA 2003 Debt Reserve 40,000 1,175 15,173 47,620 24,827 38%
351 2018 TIF Park Bond Debt Service 12,618 695 8,934 27,510 3,684 71%
352 2019 South Shore Double Tracking Debt Service 488,191 - 488,184 9,356,733 7 100%
353 2020 TIF Library Bond Debt Service Reserve 326,937 1 326,939 - (2) 100%
Total Debt Service Funds 887,746 2,574 848,306 9,460,347 39,440 96%
Total Redevelopment Commission Funds 36,528,377 12,637,627 36,363,487 41,202,040 (23,725,860) 100%
Grand Total 390,160,211 57,079,790 367,783,108 369,778,896 (1,513,647) 94%
15
City of South Bend
Monthly Fund Financials
Expenditure Summary
December 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
City Controlled Funds
101 General Fund 72,546,265 6,215,511 66,534,960 62,250,229 - 6,011,305 92%
Special Revenue Funds
102 Rainy Day - - - - - - 0%
201 Parks & Recreation 16,558,684 997,513 15,360,434 24,394,477 - 1,198,250 93%
202 Motor Vehicle Highway 9,729,104 653,373 8,356,994 10,935,727 - 1,372,110 86%
209 Studebaker-Oliver Revitalizing Grants 838,793 12,612 274,931 149,969 - 563,862 33%
210 Economic Development State Grants 642,658 32,770 128,362 355,710 - 514,295 20%
211 Department of Community Investment (DCI) 3,139,314 240,122 2,769,940 2,735,735 - 369,375 88%
212 Dept of Community Investment Grants 6,364,552 302,590 2,569,980 2,555,898 - 3,794,572 40%
216 Police State Seizures 78,710 - 31,753 - - 46,957 40%
217 Gift, Donation, Bequest 536,618 34,781 453,294 241,853 - 83,324 84%
218 Police Curfew Violations 1,000 - - 623 - 1,000 0%
219 Unsafe Building 156,090 13,941 141,751 592,547 - 14,339 91%
220 Law Enforcement Continuing Education 383,547 24,005 196,900 312,170 - 186,647 51%
221 Rental Units Regulation 318,976 14,552 182,762 - - 136,214 57%
227 Loss Recovery 130,370 - 130,370 37,311 - - 100%
230 Code Enforcement Fund 4,075,118 256,123 3,433,820 - - 641,298 84%
249 Public Safety LOIT 8,950,545 951,457 8,950,540 7,982,259 - 5 100%
251 Local Roads & Streets 3,913,715 89,160 3,554,685 3,332,822 - 359,030 91%
257 LOIT Special Distribution 54,624 965 49,793 691,494 - 4,830 91%
258 Human Rights Federal Grant 270,640 20,492 212,926 267,329 - 57,715 79%
264 COVID-19 Response 6,622,051 188,719 6,033,275 - - 588,776 91%
265 Local Road & Bridge Grant 1,998,861 - 1,691,081 996,856 - 307,780 85%
266 MVH Restricted Fund 2,787,218 23,695 2,532,426 2,569,216 - 254,793 91%
273 Morris PAC / Palais Royale Marketing 20,832 - 832 7,720 - 20,000 4%
274 Morris PAC / Self-Promotion 115,000 - 1,100 956 - 113,900 1%
280 Police Block Grants - - - - - - 0%
289 HAZMAT 10,000 - - 1,457 - 10,000 0%
291 Indiana River Rescue 95,082 - 19,679 31,581 - 75,403 21%
292 Police Grants - - - - - - 0%
294 Regional Police Academy 22,500 - 3,157 6,737 - 19,343 14%
295 COPS MORE Grant 493,868 - 285,026 110,228 - 208,842 58%
299 Police Federal Drug Enforcement 51,000 - 31,000 43,499 - 20,000 61%
404 County Option Income Tax 15,492,217 1,447,582 14,341,653 13,308,985 - 1,150,563 93%
408 Economic Development Income Tax 14,419,390 2,038,000 12,470,279 11,343,420 - 1,949,110 86%
410 Urban Development Action Grant 40,000 - 40,000 60,000 - - 100%
655 Project ReLeaf 433,460 61,348 410,497 659,719 - 22,963 95%
705 Police K-9 Unit 2,020 - - - - 2,020 0%
730 City Cemetery Trust 20,000 - - - - 20,000 0%
731 Bowman Cemetery - - - - - - 0%
754 Industrial Revolving Fund 149,000 16,669 104,026 119,441 - 44,974 70%
Total Special Revenue Funds 98,915,556 7,420,469 84,763,266 83,845,738 - 14,152,290 86%
Debt Service Fund
312 2017 Parks Bond Debt Service 1,172,968 - 1,172,965 1,181,140 - 3 100%
350 2018 Fire Station #9 Bond Debt Service 341,231 - 341,231 321,706 - - 100%
672 Century Center Energy Conservation Debt Svc 411,096 - 411,096 415,423 - - 100%
752 South Bend Redevelopment Authority 2,865,613 1,200 2,863,013 2,861,669 - 2,600 100%
755 South Bend Building Corporation 2,630,085 33 2,629,968 2,632,744 - 117 100%
756 2015 Smart Streets Bond Debt Service 1,713,044 - 1,712,694 1,712,019 - 350 100%
757 2015 Parks Bond Debt Service 382,131 - 381,131 382,731 - 1,000 100%
760 2017 Eddy Street Commons Bond Debt Service 1,391,625 - 1,390,625 1,298,125 - 1,000 100%
Total Debt Service Funds 10,907,793 1,233 10,902,723 10,805,557 - 5,070 100%
16
City of South Bend
Monthly Fund Financials
Expenditure Summary
December 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Capital Funds
287 Fire Department Capital 3,505,233 18,765 3,046,584 2,793,864 - 458,649 87%
401 Coveleski Stadium Capital 30,000 746 15,099 71,468 - 14,901 50%
406 Cumulative Capital Development 600,786 (6,033) 529,479 810,388 - 71,307 88%
407 Cumulative Capital Improvement 430,000 20,833 256,770 28,000 - 173,230 60%
412 Major Moves Construction 1,898,226 435,507 1,324,708 1,226,034 - 573,518 70%
416 Morris Performing Arts Center Capital 558,358 17,320 436,865 50,052 - 121,493 78%
450 Palais Royale Historic Preservation 69,160 - 34,160 38,779 - 35,000 49%
451 2018 Fire Station #9 Bond Capital 89,311 - 89,311 3,143,446 - - 100%
453 2018 Zoo Bond Capital 133,581 - 121,222 3,166,419 - 12,359 91%
471 2017 Parks Bond Capital 3,227,022 200,075 3,227,021 4,191,107 - 1 100%
750 Equipment/Vehicle Leasing 669,484 - 669,482 3,415,328 - 2 100%
759 2017 Eddy Street Commons Bond Capital 3,328,966 - 3,328,966 4,602,119 - - 100%
Total Capital Funds 14,540,127 687,213 13,079,668 23,537,003 - 1,460,460 90%
Enterprise Funds
288 Emergency Medical Services Operating 1,824,059 - 1,821,886 6,232,938 - 2,173 100%
600 Consolidated Building Fund 1,931,638 119,815 1,486,678 4,496,742 - 444,960 77%
601 Parking Garages 1,657,516 38,815 1,546,063 1,038,909 - 111,453 93%
610 Solid Waste Operations 6,352,613 413,521 6,266,076 5,568,762 - 86,537 99%
611 Solid Waste Capital 1,325,349 - 1,032,069 1,038,004 - 293,280 78%
620 Water Works Operations 22,536,789 1,617,437 20,600,437 20,680,391 - 1,936,352 91%
622 Water Works Capital 1,178,605 118,070 758,488 1,212,655 - 420,117 64%
624 Water Works Customer Deposit 20,000 853 16,448 34,076 - 3,552 82%
625 Water Works Sinking (Debt Service)1,841,486 1,279,958 1,511,205 3,483,048 - 330,281 82%
626 Water Works Bond Reserve 20,000 20,000 20,000 34,582 - - 100%
629 Water Works Reserve Operations & Maintenance 40,000 1,967 37,210 65,938 - 2,790 93%
640 Sewer Repair Insurance 905,478 71,703 796,097 552,812 - 109,381 88%
641 Sewage Works Operations 44,046,895 2,323,562 41,181,385 40,274,366 - 2,865,510 93%
642 Sewage Works Capital 6,691,840 805,281 4,248,134 5,421,771 - 2,443,706 63%
643 Sewage Works Reserve Operations & Maintenance 120,000 3,749 71,004 127,330 - 48,996 59%
649 Sewage Sinking (Debt Service)14,028,820 6,748,924 13,665,170 7,776,294 - 363,650 97%
653 Sewage Debt Service Reserve 322,566 - 322,566 - - - 100%
654 Sewage Works Customer Deposit 25,000 424 6,318 - - 18,682 25%
667 Storm Sewer Fund 106,136 7,209 104,322 330,386 - 1,814 98%
670 Century Center Operations 5,028,518 220,923 2,593,886 4,528,676 - 2,434,632 52%
671 Century Center Capital 1,000,000 - - 66,123 - 1,000,000 0%
Total Enterprise Funds 111,003,308 13,792,210 98,085,443 102,963,802 - 12,917,866 88%
Internal Service Funds
222 Central Services 13,629,568 727,730 7,243,566 13,014,881 - 6,386,002 53%
224 Central Services Capital 253,464 53,117 210,349 3,781,947 - 43,115 83%
226 Liability Insurance 4,920,723 123,498 3,657,562 3,781,947 - 1,263,161 74%
278 Police Take Home Vehicle 99,087 1,685 57,777 50,000 - 41,311 58%
279 IT / Innovation / 311 Call Center 8,383,124 513,814 7,875,840 7,868,352 - 507,284 94%
711 Self-Funded Employee Benefits 18,322,786 1,307,529 15,544,965 16,712,210 - 2,777,822 85%
713 Unemployment Compensation 178,000 3,506 157,449 32,957 - 20,551 88%
714 Parental Leave Fund 253,846 4,638 119,938 186,085 - 133,908 47%
Total Internal Service Funds 46,040,597 2,735,517 34,867,445 45,428,378 - 11,173,154 76%
Trust & Agency Funds
701 Fire Pension 4,799,311 342,947 4,209,256 4,454,351 - 590,055 88%
702 Police Pension 6,241,405 492,034 6,190,998 6,379,925 - 50,407 99%
Total Trust & Agency Funds 11,040,716 834,981 10,400,254 10,834,276 - 640,462 94%
Total City Controlled Funds 364,994,362 31,687,134 318,633,760 339,664,983 - 46,360,607 87%
17
City of South Bend
Monthly Fund Financials
Expenditure Summary
December 31, 2020
Current
Amended
Budget
Current Month
Actual
Current YTD
Actual
Prior YTD
Actual
Current
Encumbrances
Budget
Balance
Percent of
Budget*
Redevelopment Commission Controlled Funds
Tax Increment Financing Funds
324 TIF - River West Development Area (Airport) 35,463,068 2,549,785 24,020,117 20,663,402 - 11,442,951 68%
422 TIF - West Washington 754,843 2,143 152,721 1,089,137 - 602,123 20%
429 TIF - River East Development Area (NE Dev) 8,445,284 238,305 5,501,295 5,741,954 - 2,943,989 65%
430 TIF - Southside Development #1 6,362,366 10,968 217,025 1,833,015 - 6,145,341 3%
435 TIF - Douglas Road 170,318 - 96,143 21,575 - 74,175 56%
436 TIF - River East Residential (NE Res) 4,385,000 - 4,358,953 4,263,831 - 26,047 99%
Total Tax Increment Financing Funds 55,580,878 2,801,200 34,346,252 33,612,914 - 21,234,626 62%
Redevelopment Funds
433 Redevelopment General 1,262,553 100,000 670,193 422,200 - 592,360 53%
439 Certified Technology Park 752 - - 624,194 - 752 0%
452 2018 TIF Park Bond Capital 1,651,405 46,528 1,514,357 6,536,438 - 137,049 92%
454 Airport Urban Enterprise Zone 50,000 - - - - 50,000 0%
Total Redevelopment Funds 2,964,711 146,528 2,184,550 7,582,832 - 780,161 74%
Debt Service Funds
315 Airport 2003 Debt Reserve 20,000 703 13,309 23,962 - 6,691 67%
328 SBCDA 2003 Debt Reserve 40,000 1,175 22,251 40,061 - 17,749 56%
351 2018 TIF Park Bond Debt Service - - - - - - 0%
352 2019 South Shore Double Tracking Debt Service 517,314 - 517,313 9,326,794 - 1 100%
353 2020 TIF Library Bond Debt Service Reserve - - - - - - 0%
Total Debt Service Funds 577,314 1,877 552,873 9,390,816 - 24,441 96%
Total Redevelopment Commission Funds 59,122,903 2,949,606 37,083,676 50,586,561 - 22,039,227 63%
Grand Total 424,117,265 34,636,740 355,717,435 390,251,545 - 68,399,834 84%
* Percent of budget spent includes year to date expenditures and outstanding encumbrances
18
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetTaxesProperty Taxes Civil City- - - - - 26,301,327 2,099,068 - - - - 23,348,300 51,748,694 51,748,695 100% TIF Districts- 102,701 - - - 12,598,223 3,150,931 - - - - 12,587,595 28,439,449 28,439,449 100%Sub Total- 102,701 - - - 38,899,549 5,249,999 - - - - 35,935,894 80,188,143 80,188,144 100%Local Income Tax LIT Certified Shares1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 1,036,731 12,440,774 12,440,774 100% LIT for Economic Development988,824 988,824 988,824 988,824 988,824 988,824 1,105,176 1,005,446 1,005,446 1,024,862 1,024,862 1,024,862 12,123,599 12,123,598 100% LIT for Public Safety730,528 730,528 730,528 730,528 730,528 730,528 730,528 730,528 730,528 730,528 730,528 730,528 8,766,330 8,766,330 100% LIT for Redevelopment731 731 731 731 731 731 731 731 731 731 731 731 8,775 8,775 100% LIT Additional - Supplemental Distrib- - - - 4,449,374 (890,915) - - - - - - 3,558,459 3,558,459 100% Sub Total2,756,814 2,756,814 2,756,814 2,756,814 7,206,188 1,865,899 2,873,165 2,773,436 2,773,436 2,792,852 2,792,852 2,792,852 36,897,937 36,897,936 100%Total Taxes2,756,814 2,859,515 2,756,814 2,756,814 7,206,188 40,765,448 8,123,164 2,773,436 2,773,436 2,792,852 2,792,852 38,728,747 117,086,080 117,086,080 100%Intergovernmental Revenue St Joseph County (Remitted by) Auto Excise Tax- - - - - 1,891,367 - - - - - 2,034,514 3,925,881 3,925,881 100% Commercial Vehicle Tax- - - - - 451,633 - - - - - 451,632 903,265 903,265 100% Hotel Motel Tax858,937 - - 190,750 - - - - 318,750 190,750 - - 1,559,187 1,559,187 100%Sub Total858,937 - - 190,750 - 2,343,000 - - 318,750 190,750 - 2,486,146 6,388,333 6,388,333 100%State Shared Revenue Liquor Excise Tax39,287 - - - - 21,599 - - - - - 52,338 113,223 113,223 100% Liquor Gallonage Tax61,914 - - 57,367 - - 62,672 - - 63,998 - - 245,951 245,951 100% Cigarette Tax- - - - - 136,354 - - - - - 142,695 279,050 300,730 93% Gasoline Tax492,927 477,174 544,164 533,667 - 853,039 407,497 243,501 514,143 526,056 519,538 508,402 5,620,107 5,620,108 100% Wheel Tax136,698 99,161 161,048 204,189 171,236 - 150,471 409,061 - 424,846 - 375,115 2,131,825 2,130,010 100% Riverboat Gaming- - - - - - - 400,612 - 198,415 - - 599,027 599,029 100% State Pension Subsidy- - - - - 5,224,143 - - 5,148,204 - - - 10,372,346 10,505,122 99% Sub Total730,825 576,335 705,212 795,223 171,236 6,235,134 620,640 1,053,173 5,662,347 1,213,316 519,538 1,078,550 19,361,528 19,514,173 99% Grants Federal Grants339,419 382,623 171,959 285,146 106,181 83,607 91,517 1,674,743 520,433 3,929,729 494,059 477,921 8,557,338 15,355,666 56% State Grants- 48,960 21,227 9,122 23,816 394,130 - 67,820 197,541 - 43,569 - 806,185 1,362,887 59% Sub Total339,419 431,584 193,186 294,268 129,997 477,737 91,517 1,742,563 717,974 3,929,729 537,627 477,921 9,363,523 16,718,553 56% Other Intergovenmental Staffing Agreements with County- 30,000 - - - - - - - - - - 30,000 30,000 100% Local Government Grants- 12,500 - 648,098 23,750 1,900 - - 100 1,150 - - 687,498 687,498 100% Federal Seized Drug- - - - - - - - - - - - - 5,000 0% State Seized Drug- - - - - - - - - 4,144 534 - 4,678 30,000 16%Sub Total- 42,500 - 648,098 23,750 1,900 - - 100 5,294 534 - 722,176 752,498 96%Total Intergovernmental Revenue 1,929,181 1,050,418 898,398 1,928,339 324,983 9,057,771 712,157 2,795,736 6,699,171 5,339,089 1,057,699 4,042,617 35,835,560 43,373,557 83%Licenses & PermitsBusiness Business Licenses25,398 26,516 18,111 6,848 3,569 3,057 5,403 2,753 3,763 2,470 680 1,485 100,051 100,607 99% Taxi Cab Licensing65 - 55 610 60 - 110 10 371 467 708 55 2,511 4,440 57% Sub Total25,463 26,516 18,166 7,458 3,629 3,057 5,513 2,763 4,134 2,937 1,388 1,540 102,562 105,047 98% Nonbusiness Lawn Parking- - - - - - - - - - - - - 10,000 0% Engineering5,090 20,062 34,060 1,425 425 2,415 40,335 21,045 5,090 12,020 17,730 2,255 161,952 168,920 96% Right-of-Way Closures50 200 325 150 50 25 (575) 25 - - 50 - 300 3,000 10% Fire Dept-Building Plan Review1,455 2,991 1,341 238 779 1,173 1,298 2,402 3,263 1,879 1,052 1,356 19,227 24,000 80% Building Department87,661 83,680 108,095 75,453 95,457 131,321 130,347 149,985 123,993 125,817 101,218 91,713 1,304,739 1,772,550 74% SBARC - Pet Licenses2,320 3,580 3,090 810 2,095 2,530 3,345 3,425 3,070 2,560 1,150 2,450 30,425 31,200 98%Sub Total96,576 110,513 146,911 78,076 98,806 137,464 174,750 176,882 135,416 142,276 121,200 97,774 1,516,643 2,009,670 75%Total Licenses & Permits122,039 137,029 165,076 85,533 102,435 140,521 180,263 179,645 139,549 145,214 122,588 99,314 1,619,205 2,114,717 77%Period Ending: December 31, 202019
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: December 31, 2020Charges for ServicesGeneral Government Plan Commission Charges100 100 100 - - 100 - 600 600 300 400 - 2,300 4,100 56% Copies of Public Records- - - - - - - - - - - - - 1,205 0% Blueprints/Copies- - - - - - - - - - - - - - NA Historic Preserv Certificate of Approval 100 60 180 280 180 220 360 200 340 220 160 20 2,320 2,360 98% IT Services73,046 38,750 - - - - - - - - - - 111,796 111,796 100%Sub Total73,246 38,910 280 280 180 320 360 800 940 520 560 20 116,416 119,461 97%Public Safey Accident Report Copies7,303 6,040 5,632 1,298 6,089 8,950 8,775 6,836 8,366 8,052 6,938 4,824 79,104 80,652 98% Gun Permit Applications4,804 3,514 6,959 2,545 2,940 8,191 6,198 7,653 8,259 7,147 6,504 5,069 69,783 40,000 174% Traffic Signal Maintenance15,314 10,198 23,739 5,116 - 48,300 - 82,239 13,457 42,843 13,338 27,624 282,167 268,709 105% ND Special Event Coverage- - 4,878 44,698 - - - - 1,338 - - 26,633 77,548 80,000 97% Regional Academy Tuition4,850 3,850 550 - - - - - - 100 - - 9,350 20,000 47% River Rescue School Tuition13,000 39,000 3,250 (3,250) - - - - - 1,300 - 1,300 54,600 90,000 61% Fire Training Center Tuition- - - - - - - - 750 300 - - 1,050 5,000 21% Emergency Medical Service256,159 223,622 319,726 340,414 463,595 225,005 179,380 457,446 272,645 253,110 166,348 240,059 3,397,510 3,131,864 108% Medicaid Reimbursements- - - - - - - 575,470 - - - - 575,470 575,470 100% Neo Natal Revenue- - - - - - - - - - - 10 10 - NA Memorial Transport- - - - - - - - - - - - - - NA EMS for County- - - - - - 934,001 - - 622,668 155,667 155,667 1,868,003 1,801,814 104% Hazmat Charges- - - - - - - - - - - - - 10,000 0% Special Events- - - - - - - - - - - - - - NA Crime Lab Services- - 363 563 - - 313 2,050 1,275 1,394 288 1,513 7,756 7,000 111% EMS Late Payment Interest2,706 - 3,920 - 3,420 1,708 - 4,507 - - - - 16,261 16,261 100% Misc Revenue- - 71,436 - - - - - - 8,316 - - 79,751 80,252 99% Sub Total304,136 286,224 440,453 391,383 476,044 292,153 1,128,667 1,136,200 306,091 945,229 349,083 462,698 6,518,362 6,207,022 105% Highways & Streets Sale of Signs/Materials261 - - 7,988 - 60 - - - - - - 8,309 8,500 98% Special Events- - - - - - - - - - - - - 3,000 0% Sub Total261 - - 7,988 - 60 - - - - - - 8,309 11,500 72% Culture & Recreation Morris Performing Arts Center82,073 71,606 25,330 3 14,850 250 - - 194,376 3,680 - 4,220 396,388 965,018 41% Palais Royale Ballroom23,900 15,696 10,347 - 700 6,860 - 1,103 273 561 2,189 33,690 95,320 245,272 39% Parks & Recreation282,751 187,373 102,857 8,107 103,685 410,949 422,390 400,768 304,992 255,315 100,396 180,880 2,760,462 3,204,690 86% Lease of Coveleski Stadium- - - - - - - - - - - - - 30,000 0% Century Center186,773 155,640 52,430 - 5,417 6,042 5,417 63,712 31,865 184,178 112,585 80,958 885,016 3,453,940 26% Sub Total575,497 430,315 190,964 8,110 124,652 424,100 427,807 465,583 531,507 443,734 215,170 299,748 4,137,186 7,898,920 52% Health - Animal Care & Control Pet Impound Reclaim Fee255 295 840 365 655 625 430 935 515 620 215 340 6,090 6,300 97% Pet Adoption Fees2,694 2,556 2,060 1,460 1,750 2,128 1,196 1,233 943 912 938 1,975 19,844 29,740 67% Pick Up Fees- 40 - - 100 80 40 - 40 - - 40 340 550 62% Pet Micro Chipping320 160 360 270 160 340 360 520 280 367 80 310 3,527 3,325 106% Vet Expenses410 195 265 355 130 295 210 435 155 266 185 280 3,181 2,225 143% Pet Euthanasia- - - - 60 - - - - - - - 60 60 100% Animal Surrenders500 600 360 280 240 460 700 640 900 830 320 580 6,410 8,000 80% Cremation188 105 230 360 293 320 375 99 532 377 114 374 3,367 2,525 133% Rabies Specimin Prep- - - 60 150 90 30 120 30 30 - 30 540 525 103% Sub Total4,367 3,951 4,115 3,150 3,538 4,338 3,341 3,982 3,395 3,402 1,852 3,929 43,360 53,250 81%20
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: December 31, 2020Charges for Services Other DCI Staff Contracts10,948 11,250 80,000 4,891 13,000 282,352 99,284 598,029 48,083 16,333 94,958 159,281 1,418,409 1,388,771 102% Other Misc Charges for Services- - - - - - - - - - - - - 35,000 0% Parking-Garages59,878 49,227 142,172 61,936 81,984 37,539 73,143 72,515 57,531 71,901 74,933 62,076 844,835 1,281,877 66% Parking-Century Center12,657 14,928 5,922 - - - - 460 940 1,910 1,100 1,990 39,907 133,871 30% Central Services-Internal Customers 575,890 505,683 591,578 521,394 475,611 513,037 560,310 580,500 613,057 537,143 499,328 526,607 6,500,138 7,691,569 85% Central Services-External Customers 34,327 34,900 32,591 - 28,162 59,947 51,318 34,069 36,200 19,020 19,777 31,725 382,035 613,364 62% Employee & Employer Assessments 1,354,095 1,346,625 1,339,723 1,341,067 1,334,880 1,354,509 1,341,159 1,335,868 1,355,479 1,340,362 1,352,536 1,345,426 16,141,727 16,253,859 99% Sub Total2,047,795 1,962,612 2,191,986 1,929,287 1,933,637 2,247,385 2,125,214 2,621,440 2,111,290 1,986,669 2,042,631 2,127,105 25,327,052 27,398,311 92% Sanitation Trash Collection/Residential370,818 370,369 369,898 370,830 372,215 375,005 375,910 376,586 376,636 377,535 378,492 378,347 4,492,640 4,492,500 100% Trash Collection/Recycling- (2) - - - - 13 - - - - 6 17 - NA Trash Collection/Commercial8,002 8,083 8,041 7,988 7,965 8,007 8,051 8,207 8,227 8,196 8,261 8,247 97,275 97,000 100% Trash Collection/Apt 2 Units3,743 3,752 3,709 3,737 3,684 3,722 3,769 3,730 3,757 3,760 3,780 3,775 44,916 44,800 100% Trash Collection/Apt 3 Units1,740 1,626 1,646 1,605 1,626 1,656 1,743 1,608 1,685 1,653 1,684 1,691 19,963 20,100 99% Trash Collection/Apt 4 Units2,084 2,028 2,026 2,051 1,996 2,019 1,992 2,058 2,059 2,059 2,058 2,093 24,524 24,500 100% Trash Collection/Seniors27,738 27,747 27,768 27,646 27,646 26,997 27,142 27,134 27,044 27,055 26,969 27,070 327,954 328,000 100% Trash Collection/Special Pickup2,580 1,730 2,720 3,440 2,600 2,800 3,880 4,120 2,580 2,820 2,690 1,740 33,700 34,500 98% Trash Collection/Yard Waste Pickup246 142 60 40 - - - - 30 - - - 518 518 100% Trash Collection/Interdepartmental- - - - - - - - - - - - - - NA Misc Service Revenue- - - - - - - - - - - - - - NA Misc/Additional Trash Totes15,864 16,087 16,173 16,386 17,124 20,216 24,643 28,023 29,888 30,173 30,299 30,927 275,802 193,982 142% Misc/Return Trip Customer Error490 230 420 710 1,010 1,110 860 1,090 1,170 1,220 1,320 960 10,590 10,850 98% Misc/Contamination Fee30 - - - - 150 60 80 50 110 170 - 650 760 86% Misc/Tote Replacement Fee550 250 150 500 400 500 400 500 500 700 350 450 5,250 5,500 95% Misc/Trash Start Fee4,090 3,770 4,030 4,430 3,270 4,180 4,110 4,110 5,120 4,710 4,260 4,620 50,700 50,790 100% Misc/Yard Waste Totes(2) - 70 31,012 32,374 33,540 34,334 34,804 34,972 35,256 35,234 12 271,606 306,850 89% Sub Total437,973 435,811 436,709 470,374 471,910 479,901 486,907 492,051 493,718 495,247 495,566 459,938 5,656,106 5,610,650 101% Utilities - Water Metered Sales/Residential640,195 632,757 624,053 648,405 624,755 702,263 877,148 853,658 851,699 752,002 650,961 659,838 8,517,734 8,218,425 104% Metered Sales/Commercial196,835 194,039 192,981 175,367 166,823 182,445 202,012 209,861 210,799 201,369 188,971 185,797 2,307,298 2,536,515 91% Metered Sales/Industrial34,248 36,538 36,493 30,643 29,126 37,105 38,994 36,377 37,730 35,893 32,945 33,660 419,751 485,540 86% Metered Sales/Multi Famly109,572 104,030 103,249 102,859 102,058 107,159 106,233 108,531 114,069 116,412 103,380 108,860 1,286,410 1,275,551 101% Bulk Sales/Olive St58 116 319 990 406 377 174 899 580 348 116 145 4,528 10,000 45% Metered Sales/Institution10,799 10,711 12,602 10,808 10,229 10,068 11,121 12,464 11,790 11,766 11,169 11,101 134,628 131,355 102% Public Fire Protection211,805 211,948 211,501 212,024 212,226 214,403 217,059 220,519 220,923 220,997 221,419 220,352 2,595,177 2,553,185 102% Private Fire Protection40,282 40,383 39,765 40,230 40,123 40,083 45,554 49,709 49,763 49,721 49,556 49,626 534,795 412,005 130% Sales to Public Authorities31,123 33,400 33,182 28,971 27,516 35,364 46,158 50,447 46,612 39,379 36,704 28,048 436,904 282,805 154% Irrigation Sales(13) 363 - 465 62 182,968 333,220 378,352 365,725 289,661 163,497 527 1,714,827 1,354,840 127% Interdepartmental Sales- - - - - - - - - - - - - 187,000 0% Other Water/Misc Service40,977 44,131 28,924 19,140 16,712 24,269 17,133 19,546 35,694 31,632 22,533 31,884 332,574 665,000 50% Backflow Prevention Insp.9,675 19,100 13,300 8,125 - 16,150 20,725 20,200 27,100 10,275 6,950 9,750 161,350 156,500 103% Water Main Extension- - - - - - - - - - - - - - NA Rents From Water Property1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 1,350 16,198 16,200 100% Revenue From Cut Off Fees1,200 525 225 704 150 675 450 150 450 225 300 75 5,129 5,000 103% Penalties (Forfeit Disc.)9,060 5,101 5,532 750 (5) 50 4 - - - - - 20,492 88,000 23% Water Leak Insurance86,428 86,331 86,242 86,357 86,523 86,833 86,943 87,105 87,235 87,310 87,392 87,510 1,042,211 1,041,115 100% System Development Fee159,458 4,703 11,543 3,428 14,543 3,856 2,146 7,703 16,681 6,421 3,856 2,573 236,907 200,965 118% Sub Total1,583,051 1,425,526 1,401,261 1,370,616 1,332,597 1,645,416 2,006,423 2,056,869 2,078,198 1,854,762 1,581,099 1,431,095 19,766,914 19,620,001 101%21
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: December 31, 2020Charges for Services Utilities - Sewage Metered Sales/Residential 1,667,950 1,661,580 1,651,882 1,674,139 1,696,431 1,710,111 1,722,039 1,715,110 1,716,649 1,717,469 1,687,748 1,706,087 20,327,193 20,090,913 101% Metered Sales/Commercial 561,885 604,549 600,579 532,260 506,000 495,382 557,145 591,009 587,005 627,342 601,897 591,804 6,856,858 7,433,770 92% Metered Sales/Industrial428,152 405,903 412,913 409,225 346,027 259,949 338,495 380,983 448,866 440,735 403,190 427,011 4,701,448 5,300,000 89% Metered Sales/Multi Famly263,450 261,767 259,238 263,995 263,849 269,649 257,991 262,453 266,526 264,785 259,053 263,381 3,156,137 3,093,020 102% Metered Sales/Institution26,323 26,257 30,378 26,009 19,055 23,794 25,804 28,098 26,874 27,621 25,835 25,500 311,547 294,000 106% Sales to Public Authority76,739 81,234 82,247 71,558 65,286 73,861 89,643 99,261 98,938 89,837 82,999 70,321 981,924 1,103,480 89% Interdepartmental Sales- - - - - - - - - - - - - 198,515 0% Whlsl Meter/New Carlisle27,502 28,446 30,880 25,605 27,193 21,104 23,090 15,944 21,385 24,315 22,975 23,146 291,585 250,875 116% Penalties (Forfeit Disc.)60,641 41,563 36,695 5,127 (24) 2,500 (28) - - - - 13 146,487 551,344 27% Dumping Fees1,496 630 - 3,159 3,378 420 1,155 2,748 3,798 2,870 735 2,240 22,628 22,116 102% Organic Resources2,558 26,590 2,087 14,497 4,862 7,084 6,636 7,205 5,458 6,636 8,534 3,355 95,501 61,000 157% Laboratory Service Fees- - - - 1,000 - - - 240 240 240 - 1,720 1,500 115% Discharge Permit Fees500 1,000 - - - - 700 - - - 250 - 2,450 5,500 45% System Development Fee387,468 11,336 30,915 7,057 3,286 11,355 5,172 18,568 38,148 17,538 8,263 8,263 547,367 459,698 119% Sewer Repair Insurance47,819 47,759 47,732 47,773 47,874 48,045 48,128 48,199 48,276 48,481 48,421 48,398 576,904 579,500 100% Sewer Repair Deductible7,127 6,576 6,726 7,743 7,427 9,756 7,467 7,401 8,400 8,767 8,234 9,934 95,559 65,605 146% Misc Revenues2,575 - - - - - 1,443 - - - - - 4,018 198,000 2% Interfund Revenue- - - - - - - - - - - - - 23,644 0% Storm Water Fees87,623 86,787 86,767 85,636 85,647 86,350 86,262 86,479 86,564 86,638 86,710 86,435 1,037,898 1,034,160 100% Storm Water Fees/Interdepartmental- - - - - - - - - - - - - 7,200 0%Organic Resources-Mulch/Compost1,738 605 1,954 300 11,643 9,712 9,590 6,584 4,910 7,812 9,096 6,126 70,070 53,000 132% Clean Air/ReLeaf37,177 37,133 37,085 37,129 37,210 37,394 37,454 37,553 35,366 37,520 37,556 37,558 446,136 451,610 99% Clean Air/ReLeaf/Interdepartmental- - - - - - - - - - - - - - NA Sub Total3,688,722 3,329,716 3,318,078 3,211,211 3,126,143 3,066,465 3,218,183 3,307,596 3,397,402 3,408,606 3,291,736 3,309,571 39,673,429 41,278,450 96%Total Charges for Services8,715,047 7,913,066 7,983,845 7,392,400 7,468,700 8,160,139 9,396,902 10,084,522 8,922,541 9,138,169 7,977,698 8,094,104 101,247,133 108,197,565 94%Fines, Forfeitures, & FeesGeneral Ordinance Violation1,835 310 400 200 - - - - - - - - 2,745 8,000 34% Bad Checks Fines- - 60 - - 30 - 10 10 - 20 - 130 725 18% Credit Reports- - - - - - - - - - - - - - NA Court Fees1,429 - - - - - - 667 - 1,382 1,382 (1,382) 3,478 10,000 35% Plan Commission Application Fee2,800 1,600 1,800 500 500 1,600 1,800 1,675 3,050 - 2,300 1,000 18,625 18,625 100% Zoning Appeals Application Fee1,250 1,625 1,675 600 - 850 975 1,150 900 250 650 1,050 10,975 10,500 105% Zoning Admin Fees50 1,000 1,250 600 400 1,000 1,100 1,300 1,600 1,700 1,150 1,000 12,150 11,800 103% Zoning Admin Fines- - - - - - - - - - - - - - NA Tax Abatement Admin Fees- - - - - 2,375 250 - - 1,701 - - 4,326 4,326 100% Test Filling Fees- - - - - - - 300 150 200 300 150 1,100 - NA Econ Dev-CDBG Loan Late Fees- 10 - - - 20 51 20 20 - - - 121 81 149% Econ Develop-Job Target Penalty354,660 - - - - - - - - - - - 354,660 354,660 100% Sub Total362,024 4,545 5,185 1,900 900 5,875 4,176 5,122 5,730 5,233 5,802 1,818 408,310 418,717 98%Code Enforcement Vacant Bldg Registration300 300 - - - - 900 - - - - - 1,500 12,900 12% Landlord Registration Fee- - - - - - - 15 15 335 165 20 550 - NA Rental Unit Safety Fees1,350 2,250 1,350 - 1,000 - 1,250 1,750 95,450 - - 2,850 107,250 99,945 107% Demolition & Boarding759 1,387 19,189 328 1,745 268 1,899 3,117 1,909 3,661 1,596 5,425 41,284 98,960 42% Collections38 15 523 787 1,539 - 537 1,685 377 102 231 11,888 17,721 3,600 492% Environmental Violations11,488 4,939 9,514 4,335 10,537 17,271 29,923 24,385 19,252 17,625 18,625 22,379 190,274 132,045 144% Ordinance Violation4,403 4,615 1,330 1,000 750 1,500 3,863 2,993 2,500 1,682 3,935 3,250 31,821 48,608 65% Animal Ordinance Violation200 - 50 - 10,375 35,200 44,279 27,139 40,374 36,195 14,275 (191,467) 16,621 - NA Forfeitures-Civil Penalties2,093 14,410 4,121 - 5,538 500 28,169 4,438 2,063 3,517 118 54,508 119,473 119,117 100%Sub Total20,631 27,915 36,078 6,450 31,483 54,739 110,819 65,521 161,940 63,118 38,945 (91,146) 526,493 515,175 102%22
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: December 31, 2020Fines, Forfeitures, & FeesParkingStreet Parking Fines2,123 2,125 1,260 740 460 970 3,712 5,221 4,315 8,223 6,794 5,381 41,324 64,180 64%Public Safety False Alarms Fine13,618 7,879 4,926 6,028 6,894 5,368 5,349 4,788 6,099 6,304 2,381 8,653 78,286 100,000 78% Noise Ordinance38 - 20 - - - 1,111 5,933 238 1,723 - 1,925 10,988 4,900 224% Curfew Violation- - - - - 200 - 298 269 - - - 768 480 160% Impound Towing Fees587 504 896 369 530 590 753 510 660 510 610 400 6,919 10,000 69%Sub Total14,243 8,383 5,842 6,396 7,424 6,158 7,213 11,529 7,267 8,538 2,991 10,978 96,961 115,380 84% Total Fines, Forfeitures, & Fees 399,020 42,968 48,365 15,486 40,267 67,742 125,920 87,393 179,251 85,112 54,533 (72,970) 1,073,088 1,113,452 96%Other IncomeMiscellaneous Revenue Miscellaneous Revenue12,880 40,636 76,145 261,693 3,471 49,387 171,014 (35,836) 18,792 64,906 17,762 94,617 775,467 1,005,671 77% Sale of Scrap Metal5,723 1,175 195 809 2,482 345 328 310 1,560 1,852 1,665 1,294 17,737 30,342 58% Bond Interest Rebate- - - 49,487 - - - - - - - 47,738 97,225 95,720 102% Bosch Principal Income17,085 - - - - 17,408 - 17,473 - 17,148 - 17,604 86,717 69,632 125% Bosch Interest Income IDFA917 - - - - 595 - 530 - 855 - 399 3,296 2,379 139% CDBG Loans/Interest Income- - - - - - - - - - - - - - NA CDBG Loans/Interest on Loans- - - - - - - - - - - - - - NA CDBG Loans/Invest Gain/Loss- - - - - - - - - - - - - - NA Origination Fees- - - - - - - 10,501 - - - - 10,501 - NA Loan Servicing Fees- - - - - - - 9,500 2,913 1,463 - 5,964 19,841 30,000 66% Sub Total36,606 41,811 76,340 311,989 5,953 67,735 171,341 2,478 23,266 86,223 19,426 167,616 1,010,784 1,233,744 82% Bank Account Interest(645,793) 359,545 523,865 364,147 264,956 236,320 431,401 130,946 191,485 407,889 70,296 167,698 2,502,753 2,888,886 87% Rental of Property12,678 - 5,416 - - 113 22,781 543 22,577 64,550 - (8,158) 120,500 120,807 100% Donations708,412 40,057 4,926 404,319 358,088 1,126 501,841 502,963 1,902,884 6,173 1,800 196,475 4,629,063 4,646,082 100% 3rd Party Revenue Cable TV Franchise Fees- 171,894 - - 171,245 - - 165,060 - - 170,039 - 678,238 678,238 100% AT&T Franchise Fees45,930 - 43,499 43,844 - - - 42,869 - 40,984 - 38,735 255,861 217,127 118%Sub Total45,930 171,894 43,499 43,844 171,245 - - 207,929 - 40,984 170,039 38,735 934,099 895,365 104%Total Other Income157,833 613,306 654,046 1,124,299 800,241 305,293 1,127,364 844,859 2,140,212 605,820 261,562 562,365 9,197,199 9,784,884 94%Reimbursements Outside Miscellaneous Reimbursements49,280 (15,324) 482,725 39,039 41,267 (246,797) (110,802) 1,258 36,562 103,388 1,933 12,720 395,249 440,501 90% Insurance Claim1,130,210 - - - - - 708 - - - - - 1,130,918 1,170,918 97% IT Services8,391 1,598 3,049 3,498 2,697 4,052 2,724 3,698 2,724 2,724 2,724 - 37,880 32,690 116% Travel Reimbursement- - - - - - - - - - - - - 6,800 0% Lamppost Program- - - - - - 5,950 3,600 - - - - 9,550 9,550 100% Office Depot Rebate- - - - - - 5,052 - - - - - 5,052 5,052 100% Energy Rebates- - 166,713 - - - - - 9,455 - - - 176,168 176,170 100% Repair Reimbursement228 392 2,607 5,604 1,862 984 1,948 75 - - 10,866 225 24,790 24,566 101% Salary/Overtime Reimb4,533 5,694 270,961 - 15,479 4,388 34,746 48,359 198,359 5,956 1,690 4,348 594,512 387,000 154% Diesel Tax Rebate3,384 - 7,921 3,267 - 3,511 - 7,276 4,604 4,100 - 19,396 53,457 50,000 107% Pharmacy Rebates- 88,768 - - - - - 147,305 - - - - 236,073 375,000 63% Beck's Lake Reimbursement- 20,820 - - - 26,956 - - 2,258 - - 7,763 57,796 57,777 100% EPA Professional Services275,000 - - - - - - - - - - - 275,000 275,000 100% Sub Total1,471,025 101,946 933,975 51,408 61,305 (206,906) (59,674) 211,572 253,961 116,168 17,213 44,451 2,996,445 3,011,024 100%23
City of South BendRevenue by Type ReportYear to Date%Revenue TypeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: December 31, 2020 Departmental Misc Reimbursements- - - - - - - 1,056 - - - - 1,056 1,056 100% Electric Allocation- - - - - - - - - - - - - 4,240,365 0% Natural Gas Allocation- - - - - - - - - - - - - 629,885 0% Sewer Cut/Repair for Water Works- - - - - - - - - - 2,246 - 2,246 45,642 5% Sub Total- - - - - - - 1,056 - - 2,246 - 3,302 4,916,948 0%Total Reimbursements1,471,025 101,946 933,975 51,408 61,305 (206,906) (59,674) 212,628 253,961 116,168 19,459 44,451 2,999,747 7,927,972 38%Other SourcesSale of Assets Sale of Capital Assets- - - - - - - - 114,517 - - - 114,517 109,081 105% Sale of Non-Capital Assets- - - - - - - - 28,584 - - - 28,584 28,585 100% Sale of Property6 - 20,000 - - 4,993 - 82,992 - - 72,544 - 180,536 25,000 722% Other Damage Reimbursement- - 3,560 - - - - - 5,950 - - - 9,510 3,560 267% Vehicle Damage Reimbursement- - - - - - - - - - - - - - NA Hydrant Damage Reimbursement- - - 605 - - - - - - - - 605 10,000 6% Sub Total6 - 23,560 605 - 4,993 - 82,992 149,051 - 72,544 - 333,752 176,226 189% Interfund Transfers & Fixed Cost Allocations Interfund Transfers In6,012,801 9,629,319 2,312,934 1,839,924 9,673,675 1,564,044 6,651,125 2,806,363 1,927,827 4,933,310 3,399,745 3,051,302 53,802,369 55,946,232 96% PILOT518,478 518,483 518,483 518,483 518,483 518,483 518,483 518,483 518,483 518,483 518,483 518,483 6,221,791 6,221,791 100% Administration Cost Allocation585,785 585,802 585,802 585,802 585,802 585,802 585,802 585,802 585,802 585,802 585,802 585,802 7,029,607 7,029,607 100% IT Cost Allocation554,735 554,745 554,745 554,745 554,745 554,745 554,745 554,745 554,745 554,745 554,745 554,745 6,656,930 6,656,930 100% Liability Insurance Allocation242,853 242,877 242,877 242,877 242,877 242,877 242,877 242,877 242,877 242,877 242,877 242,877 2,914,500 2,914,500 100% Payroll Cost Allocation208,369 208,391 208,391 208,391 201,980 201,980 221,213 208,391 248,509 208,391 208,391 208,391 2,540,788 2,540,788 100% Facilities Management Allocation10,163 10,180 10,180 10,180 10,180 10,180 10,180 10,180 10,180 10,180 10,180 10,180 122,143 122,143 100% Utility Customer Service Mgmt Allocation141,404 141,398 141,398 141,398 141,398 141,398 141,398 141,398 141,398 141,398 141,398 141,398 1,696,782 1,696,782 100% Sub Total8,274,588 11,891,195 4,574,810 4,101,800 11,929,140 3,819,509 8,925,823 5,068,239 4,229,821 7,195,186 5,661,621 5,313,178 80,984,910 83,128,773 97% Issuance of Debt Capital Lease Proceeds- - - - - - - 6,156,108 - - - - 6,156,108 6,156,108 100% Bond Proceeds- - - - - - - 48,300 4,781,700 4,225,000 - - 9,055,000 9,055,000 100% Premium on Bonds- - - - - - - - 913,815 120,059 - - 1,033,874 1,033,874 100% Interfund Loan Proceeds- - - - - - - - - - - 250,000 250,000 250,000 100% Sub Total- - - - - - - 6,204,408 5,695,515 4,345,059 - 250,000 16,494,982 16,494,982 100% Refunds Refunds- - - - 347 458 - 16,707 1,387 3,133 1,620 17,422 41,074 21,590 190% Specific Stop Loss1,195 - - - - - - - - - 132,222 216 133,634 10,000 1336% Sub Total1,195 - - - 347 458 - 16,707 1,387 3,133 133,843 17,638 174,708 31,590 553% Other Sale of Property Held for Resale- - - - - - - 85,000 - 1,244 840 - 87,084 87,085 100% Interfund Loan - Principal Income10,000 202,535 - 10,000 - - 10,000 306,848 - 10,000 - - 549,383 549,383 100% Interfund Loan - Interest Income- 44,129 - - - - - 39,816 - - - - 83,945 83,945 100% Other Loan - Principal Income3,795 761 609 1,101 243 446 1,409 417 317 118 6,772 346 16,333 10,000 163% Sub Total13,795 247,425 609 11,101 243 446 11,409 432,081 317 11,362 7,612 346 736,745 730,413 101%Total Other Sources8,289,585 12,138,620 4,598,978 4,113,506 11,929,730 3,825,406 8,937,232 11,804,428 10,076,091 11,554,740 5,875,620 5,581,162 98,725,097 100,561,984 98%Revenue Total23,840,544 24,856,869 18,039,498 17,467,785 27,933,849 62,115,413 28,543,328 28,782,647 31,184,212 29,777,163 18,162,011 57,079,790 367,783,108 390,160,211 94%24
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetGeneral FundGeneral GovernmentMayor 101 184,656 59,236 86,934 66,069 106,171 84,147 70,760 76,624 68,390 101,885 65,856 67,123 1,037,853 1,117,029 93%Community Initiatives101- 8,352 14,288 14,500 20,680 79,500 19,308 14,500 79,500 20,680 14,500 14,500 300,312 353,488 85%Clerk101 36,422 41,812 35,313 31,320 46,475 35,523 37,103 39,914 40,579 53,508 40,192 74,797 512,958 567,734 90%Common Council101 27,570 50,454 28,108 33,942 32,382 42,239 32,396 49,060 38,183 56,849 25,061 67,516 483,761 686,043 71%General City101- - 43,000 1,921 - - - - - (80) - - 44,841 45,000 100%Controller' Office101 172,550 183,986 178,510 167,264 226,374 180,059 162,027 168,184 194,653 242,842 165,938 174,859 2,217,244 2,245,804 99%Human Resources101 46,905 47,188 47,232 47,709 64,695 47,181 47,565 54,820 58,436 52,201 38,863 45,119 597,913 615,286 97%Diversity & Inclusion101 1,573 9,651 10,922 17,740 31,011 21,623 23,932 24,907 33,311 35,835 22,057 22,423 254,986 377,152 68%Legal101 90,519 92,286 92,766 92,026 135,830 110,729 107,969 109,561 98,860 146,293 100,842 121,348 1,299,029 1,404,630 92%Sub Total560,194 492,967 537,075 472,490 663,619 601,002 501,059 537,571 611,913 710,012 473,310 587,685 6,748,896 7,412,165 91%Public WorksEngineering101 226,006 225,942 201,511 204,343 272,441 231,390 290,344 229,211 220,727 307,624 247,972 222,146 2,879,656 3,192,186 90%Streets101- - 500,000 - - - - - - (500,000) - - - 500,000 0%Office of Sustainability101 33,299 14,660 21,202 12,900 37,555 10,856 20,478 27,907 14,154 14,228 13,083 13,842 234,165 452,046 52%AmeriCorps Grant Program101 32,301 27,720 24,615 23,459 33,178 22,309 23,687 20,555 18,389 25,668 33,653 22,264 307,799 439,112 70%Sub Total291,606 268,322 747,328 240,702 343,174 264,554 334,510 277,673 253,270 (152,480) 294,708 258,252 3,421,620 4,583,344 75%Public SafetyPolice101 2,145,864 2,331,503 2,129,607 2,041,967 2,759,363 2,141,622 2,213,121 2,184,949 2,175,221 2,821,656 2,072,750 2,622,369 27,639,992 30,142,206 92%Crime Lab101 41,404 40,329 42,146 44,017 61,096 44,050 42,479 42,136 44,004 62,204 43,577 45,395 552,838 630,155 88%Fire101 2,092,008 1,983,381 1,945,732 1,829,009 2,496,699 2,015,961 2,038,988 2,083,580 2,075,057 2,871,909 2,055,224 2,568,618 26,056,166 26,895,556 97%EMS101 35,607 66,320 48,207 35,930 31,609 40,285 62,409 48,234 38,693 49,280 98,253 37,475 592,302 648,365 91%Fire Training Center101 1,489 3,519 805 1,664 275 3,821 8,930 5,894 544 942 2,292 - 30,175 49,935 60%Sub Total4,316,372 4,425,053 4,166,498 3,952,587 5,349,041 4,245,740 4,365,928 4,364,793 4,333,518 5,805,991 4,272,096 5,273,857 54,871,474 58,366,218 94%Arts & CultureMorris PAC101 94,049 91,241 254,375 88,137 81,133 51,157 67,004 45,160 50,497 66,756 50,938 63,519 1,003,966 1,476,066 68%Palais Royale101 23,098 22,312 19,844 35,685 20,345 13,242 18,734 19,150 8,189 13,140 11,398 16,278 221,414 393,073 56%Sub Total117,147 113,553 274,219 123,822 101,478 64,400 85,738 64,310 58,685 79,896 62,336 79,796 1,225,380 1,869,139 66%Human RightsHuman Rights101 20,302 22,305 21,531 20,295 22,924 30,702 20,499 21,951 20,449 24,539 26,174 15,919 267,591 315,399 85%Sub Total20,302 22,305 21,531 20,295 22,924 30,702 20,499 21,951 20,449 24,539 26,174 15,919 267,591 315,399 85%Total General Fund5,305,622 5,322,199 5,746,652 4,809,896 6,480,236 5,206,397 5,307,733 5,266,298 5,277,836 6,467,957 5,128,624 6,215,511 66,534,960 72,546,265 92%Venues, Parks & ArtsParks & RecreationPark Administration201 120,427 125,827 118,951 118,312 139,201 130,146 125,709 119,789 119,373 141,476 120,253 119,561 1,499,024 1,518,780 99%Park Maintenance201 674,529 480,987 574,864 579,589 584,527 579,552 641,872 588,394 492,046 725,379 514,117 526,460 6,962,316 7,438,279 94%Golf Courses201 65,738 81,806 134,279 71,160 194,931 144,559 167,703 150,374 153,306 156,115 94,995 86,434 1,501,398 1,639,574 92%Recreation201 268,100 206,486 227,179 159,384 293,735 201,281 269,125 285,057 198,013 233,279 245,194 186,475 2,773,309 3,046,313 91%Marketing & Events201 63,031 77,576 85,530 64,398 100,888 58,018 62,165 72,849 69,999 92,552 64,832 70,678 882,516 986,749 89%Park Projects & Capital201 492,148 170,938 115,484 9,954 29,849 7,500 - 5,063 201,531 - 1,500 7,905 1,041,871 1,228,989 85%Potawatomi Zoo201 350,000 - - - 350,000 - - - - - - - 700,000 700,000 100%Park Debt201- - - - - - - - - - - - - - NA Morris Palais Marketing273- - - - - 832 - - - - - - 832 20,832 4%Morris PAC Self-Promotion274- - - - - - - 1,100 - - - - 1,100 115,000 1%Coveleski Stadium Capital401- - 12,990 - 1,363 - - - - - - 746 15,099 30,000 50%Morris PAC Improvement416 81,282 9,189 - - - 11,400 - - - - 317,674 17,320 436,865 558,358 78%Palais Historic Preservation450 34,160 - - - - - - - - - - - 34,160 69,160 49%City Cemetery730- - - - - - - - - - - - - 20,000 0%Bowman Cemetery731- - - - - - - - - - - - - - NA Sub Total2,149,414 1,152,810 1,269,276 1,002,796 1,694,495 1,133,288 1,266,573 1,222,625 1,234,268 1,348,800 1,358,566 1,015,578 15,848,490 17,372,034 91%Period Ending: December 31, 202025
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: December 31, 2020Parking GaragesParking Enforcement 601 9,147 2,655 36,982 3,365 373 373 373 4,826 4,826 4,826 2,873 591 71,212 72,650 98%Parking General Operations601- - - - - - - - 40,118 - - - 40,118 40,118 100%Main Street Garage601 39,674 15,054 20,949 15,427 3,161 38,671 155,113 15,389 151,425 17,247 160,529 5,705 638,343 689,172 93%Leighton Plaza Garage601 191,290 17,566 27,044 20,772 3,642 51,907 66,721 18,903 453 42,267 20,975 16,501 478,042 504,312 95%Wayne Street Garage601 126,664 16,076 13,447 10,528 2,219 22,618 25,139 15,552 52,757 (2,088) 11,980 12,945 307,837 340,264 90%Eddy St Commons Garage601 1,499 390 (0) 788 - - 2,191 806 742 711 312 3,073 10,511 11,000 96%Sub Total368,273 51,742 98,423 50,880 9,395 113,569 249,536 55,476 250,322 62,963 196,670 38,815 1,546,063 1,657,516 93%Century CenterCentury Center Operations670 318,926 305,738 253,129 247,198 159,130 118,661 154,562 143,830 191,436 291,565 188,788 220,923 2,593,886 5,028,518 52%Century Center Capital671- - - - - - - - - - - - - 1,000,000 0%Century Center Energy Saving672- - - 205,388 - - - - - 205,709 - - 411,096 411,096 100%Sub Total318,926 305,738 253,129 452,586 159,130 118,661 154,562 143,830 191,436 497,274 188,788 220,923 3,004,982 6,439,614 47%Total Venues, Parks & Arts2,836,613 1,510,289 1,620,828 1,506,262 1,863,020 1,365,518 1,670,672 1,421,931 1,676,026 1,909,037 1,744,023 1,275,316 20,399,535 25,469,164 80%Public SafetyPolice DepartmentPolice Seizures216- - 31,753 - - - - - - - - - 31,753 78,710 40%Curfew Violations218- - - - - - - - - - - - - 1,000 0%Law Enforcement Education220 39,505 15,892 16,659 5,394 855 22,503 5,611 24,030 7,858 15,054 19,534 24,005 196,900 383,547 51%Public Safety LOIT - Police249 367,320 364,899 382,289 323,519 462,281 363,609 337,196 340,458 347,439 474,560 337,675 518,409 4,619,654 4,619,658 100%Police Take Home Vehicle278- 683 54,724 315 - - - 250 30 90 - 1,685 57,777 99,087 58%Police Block Grant280- - - - - - - - - - - - - - NA Police Grants292- - - - - - - - - - - - - - NA Police Academy294- 371 2,056 630 - - - - - - 100 - 3,157 22,500 14%COPS More Grants295 145,200 9,035 2,800 300 79,799 300 300 47,292 - - - - 285,026 493,868 58%Drug Enforcement299- - - - - - 31,000 - - - - - 31,000 51,000 61%K-9 Unit705- - - - - - - - - - - - - 2,020 0%Sub Total552,025 390,880 490,281 330,158 542,935 386,413 374,107 412,030 355,327 489,704 357,308 544,099 5,225,267 5,751,390 91%Fire DepartmentPublic Safety LOIT - Fire249 316,331 312,364 326,929 325,533 466,081 344,881 343,004 345,288 335,530 456,685 325,213 433,047 4,330,886 4,330,887 100%Fire Department Capital287 405,741 78,336 118,698 - 567,850 484,530 713,735 125,851 - 255,225 277,852 18,765 3,046,584 3,505,233 87%EMS Operating Fund288 12,128 26,828 (480) 54,622 - 12,105 - - - - 1,716,684 - 1,821,886 1,824,059 100%Hazmat289- - - - - - - - - - - - - 10,000 0%River Rescue291446 4,201 4,042 3,748 2,017 - - (2,287) 5,186 - 2,326 - 19,679 95,082 21%Sub Total734,646 421,728 449,188 383,903 1,035,949 841,516 1,056,739 468,851 340,715 711,910 2,322,076 451,813 9,219,035 9,765,261 94%Total Public Safety1,286,671 812,608 939,470 714,062 1,578,884 1,227,929 1,430,846 880,881 696,042 1,201,614 2,679,384 995,912 14,444,302 15,516,651 93%Public WorksStreetsMotor Vehicle Highway202 884,407 704,175 683,676 557,610 776,699 583,161 901,898 223,935 785,291 1,183,692 419,074 653,373 8,356,994 9,729,104 86%Local Roads & Streets251 22,964 56,996 11,347 24,270 363,533 254,701 192,684 1,337,064 652,018 274,282 275,667 89,160 3,554,685 3,913,715 91%LOIT 2016 Special Distribution 257 32,338 6,681 - - 7,140 - - 1,540 - 523 606 965 49,793 54,624 91%Local Road & Bridge Grant265 80,354 - 15,047 - - - - 79,725 - 1,515,955 - - 1,691,081 1,998,861 85%MVH Restricted Fund266 5,161 17 18,970 25,197 16,284 198,559 439,342 537,904 546,373 60,789 660,133 23,695 2,532,426 2,787,218 91%Major Moves412 11,933 743 627,146 5,696 23,186 4,203 18,102 103,083 4,889 6,014 84,207 435,507 1,324,708 1,898,226 70%Project ReLeaf655 28,761 28,704 28,678 28,673 29,071 28,712 28,781 28,756 28,798 30,441 59,774 61,348 410,497 433,460 95%Sub Total1,065,919 797,316 1,384,863 641,447 1,215,913 1,069,335 1,580,808 2,312,007 2,017,369 3,071,697 1,499,462 1,264,049 17,920,184 20,815,208 86%Solid WasteSolid Waste Operations610 565,035 528,183 420,520 276,632 662,038 402,773 837,012 615,624 486,338 585,997 472,402 413,521 6,266,076 6,352,613 99%Solid Waste Capital611 185,051 147,686 - 102,029 146,921 1,782 77,662 147,604 - 76,259 147,075 - 1,032,069 1,325,349 78%Sub Total750,086 675,869 420,520 378,661 808,958 404,555 914,674 763,228 486,338 662,256 619,477 413,521 7,298,145 7,677,962 95%26
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: December 31, 2020Water WorksWater Works Operations 620 1,733,145 1,809,307 1,661,269 1,513,685 1,986,744 1,288,733 2,002,916 1,828,917 1,837,397 1,747,520 1,573,368 1,617,437 20,600,437 22,536,789 91%Water Works Capital622 29,304 56,473 164,318 192 143,899 14,750 - 174,212 53,198 1,527 2,545 118,070 758,488 1,178,605 64%Water Works Deposit624 2,189 1,725 2,657 1,886 1,422 1,260 2,060 630 935 487 345 853 16,448 20,000 82%Water Works Sinking (Debt Service) 625 2,868 906 894 840 745 221,749 1,067 877 637 370 294 1,279,958 1,511,205 1,841,486 82%Water Works Bond Reserve626- - - - - - - - - - - 20,000 20,000 20,000 100%Water Works Reserve Oper & Maint 629 4,934 3,895 6,027 4,272 3,219 2,842 4,617 1,420 2,119 1,104 795 1,967 37,210 40,000 93%Sub Total1,772,440 1,872,306 1,835,166 1,520,875 2,136,029 1,529,332 2,010,660 2,006,057 1,894,285 1,751,008 1,577,346 3,038,285 22,943,788 25,636,880 89%Wastewater/Sewer/Organic ResourcesSewer Repair Insurance640 72,887 61,517 42,251 56,429 68,853 20,880 213,205 53,636 37,333 25,791 71,612 71,703 796,097 905,478 88%Sewer Division641 471,391 413,031 413,550 369,127 435,823 579,110 412,550 415,578 670,515 770,311 402,758 463,007 5,816,750 7,025,390 83%Concrete Crew641 35,932 40,443 39,640 33,427 32,031 24,921 28,863 34,250 33,769 41,365 33,426 38,444 416,511 535,869 78%Wastewater Operations641 1,348,178 9,469,265 1,495,167 1,264,718 9,131,874 1,587,995 1,630,923 1,506,558 1,420,777 1,519,020 1,228,439 1,757,559 33,360,472 34,821,202 96%Organic Resources641 245,161 147,296 96,946 69,813 126,570 140,298 218,943 131,341 92,666 95,474 158,591 64,553 1,587,652 1,664,434 95%Sewage Works Capital642 361,864 9,094 1,588,512 36,573 15,705 330,979 35,926 765,420 298,779 - - 805,281 4,248,134 6,691,840 63%Sewage Works Reserve Oper & Maint 643 9,459 7,459 11,486 8,141 6,134 5,415 8,799 2,705 4,038 2,105 1,515 3,749 71,004 120,000 59%Sewage Works Sinking (Debt Service) 649 1,100 550 - 750 851,995 - - - 194,271 - 5,867,580 6,748,924 13,665,170 14,028,820 97%Sewage Works Debt Service Reserve 653- - - - - - - - 322,566 - - - 322,566 322,566 100%Sewage Works Customer Deposit 654685 567 919 687 541 513 904 277 412 223 166 424 6,318 25,000 25%Sub Total2,546,657 10,149,223 3,688,471 1,839,666 10,669,525 2,690,112 2,550,112 2,909,765 3,075,125 2,454,289 7,764,086 9,953,643 60,290,674 66,140,599 91%Storm Water FeesStorm Sewer Fund667 19,426 4,000 - - - 4,286 289 767 52,556 3,858 11,932 7,209 104,322 106,136 98%Sub Total19,426 4,000 - - - 4,286 289 767 52,556 3,858 11,932 7,209 104,322 106,136 98%Total Public Works6,154,528 13,498,714 7,329,020 4,380,649 14,830,426 5,697,621 7,056,543 7,991,823 7,525,672 7,943,108 11,472,303 14,676,706 108,557,113 120,376,785 90%Department of Community InvestmentStudebaker/Oliver Revitalizing Grant 209 23,029 12,654 107,835 5,475 6,832 3,898 54,512 15,107 18,211 10,402 4,365 12,612 274,931 838,793 33%State Grant210 4,882 9,764 18,003 - 14,645 19,955 - 5,459 22,884 - - 32,770 128,362 642,658 20%DCI Operating 211 235,920 232,372 214,865 194,397 316,841 203,208 198,771 197,342 198,720 315,196 222,188 240,122 2,769,940 3,139,314 88%DCI Grants212 271,478 174,307 149,054 63,614 118,831 169,727 50,786 670,198 212,466 197,245 189,684 302,590 2,569,980 6,364,552 40%UDAG410 10,000 - - 10,000 - - 10,000 - - 10,000 - - 40,000 40,000 100%Total Dept of Community Investment545,309 429,096 489,756 273,486 457,149 396,788 314,069 888,106 452,282 532,843 416,237 588,094 5,783,213 11,025,317 52%Code EnforcementUnsafe Building219 17,951 12,908 3,583 1,804 37,015 1,810 20,951 1,960 2,450 16,658 10,720 13,941 141,751 156,090 91%Rental Units Regulation221 14,675 10,902 14,595 14,880 20,723 14,880 14,880 14,880 15,097 20,133 14,741 12,377 182,762 321,152 57%Neighborhood Code Enforcement 230 168,615 158,787 149,833 143,617 189,116 149,899 213,800 176,598 173,590 219,240 177,681 163,947 2,084,724 2,718,836 77%Animal Care & Control230 34,570 26,423 37,079 43,141 32,688 45,771 31,712 32,173 42,960 45,743 30,179 11,832 414,272 567,082 73%NEAT Crew230 87,447 81,266 72,413 63,702 75,130 70,445 93,349 81,153 70,929 87,138 65,999 85,855 934,825 1,033,704 90%Total Code Enforcement323,259 290,286 277,502 267,144 354,672 282,805 374,692 306,764 305,025 388,912 299,320 287,953 3,758,333 4,796,865 78%Building DepartmentBuilding Dept Operations600 137,003 117,302 117,140 114,913 154,291 113,791 130,767 110,795 111,493 144,776 117,928 116,479 1,486,678 1,684,957 88%Total Building Department137,003 117,302 117,140 114,913 154,291 113,791 130,767 110,795 111,493 144,776 117,928 116,479 1,486,678 1,684,957 88%Liability InsuranceSafety & Risk Management226 15,303 14,402 14,729 14,924 18,290 18,806 6,504 12,833 8,321 10,759 8,038 8,571 151,479 209,817 72%Business Insurance226 42,618 - 24,043 - - 24,043 646,667 24,043 - - - - 761,414 815,000 93%Liability Insurance226 116,320 71,358 56,621 59,979 4,711 103,577 26,810 31,650 67,680 27,905 29,038 26,786 622,434 1,445,257 43%Workers Compensation226 349,508 132,252 80,035 72,527 37,889 86,214 189,072 50,180 32,103 69,905 54,805 56,938 1,211,428 1,522,342 80%Catastrophic Events226- 1,559 - - - - 740,000 168,740 - 508 - - 910,806 928,306 98%Total Liability Insurance523,750 219,570 175,428 147,431 60,890 232,640 1,609,054 287,445 108,104 109,077 91,881 92,294 3,657,562 4,920,723 74%27
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: December 31, 2020Central ServicesEquipment Services 222 545,711 570,343 545,756 474,629 442,905 524,730 626,688 580,372 671,389 733,307 319,657 682,458 6,717,945 8,009,825 84%Central Stores22226 - - - - - - - - - - - 26 26 99%Print Shop222 2,863 835 1,855 - 1,670 835 835 835 835 835 835 1,613 13,844 14,359 96%Radio Shop222 14,381 17,817 14,218 13,958 26,765 19,353 19,284 19,188 18,904 27,404 18,632 19,401 229,304 275,432 83%Building Maintenance222 15,913 14,821 14,050 14,674 20,051 14,838 14,350 13,640 13,512 15,162 14,066 15,673 180,749 213,243 85%Facilities Management222 9,015 7,154 4,840 6,710 11,868 8,480 8,480 8,490 8,480 11,640 7,955 8,585 101,697 122,143 83%Electric & Gas Utilities222- 86,925 2,450 (89,374) - - - - - - - - - 4,994,540 0%Central Services Capital224 86,325 - 5,501 - - - 50,167 - - 4,217 11,023 53,117 210,349 253,464 83%Total Central Services674,232 697,895 588,669 420,597 503,258 568,236 719,804 622,525 713,120 792,564 372,167 780,847 7,453,915 13,883,032 54%Capital & Debt Service Funds2017 Park Bond Debt Service312 576,833 - - - - - 596,133 - - - - - 1,172,965 1,172,968 100%2018 Fire Station #9 Debt Service 350 173,866 - - - - - 167,366 - - - - - 341,231 341,231 100%COIT404 1,716,508 1,824,676 759,880 818,341 830,519 1,249,441 1,602,310 1,491,923 633,149 694,754 1,272,571 1,447,582 14,341,653 15,492,217 93%Cumulative Capital Development 406 82,580 26,958 5,705 - 93,258 - 132,350 26,958 - 60,442 107,261 (6,033) 529,479 600,786 88%Cumulative Capital Improvement 407 20,837 20,833 20,833 20,833 20,833 20,833 20,833 20,833 20,833 27,603 20,833 20,833 256,770 430,000 60%EDIT408 921,977 1,172,714 1,330,750 859,453 1,149,512 830,810 523,144 1,212,932 609,234 1,004,898 816,855 2,038,000 12,470,279 14,419,390 86%2018 Fire Station #9 Bond Capital 451- 62,840 - - 932 - 25,539 - - - - - 89,311 89,311 100%2018 Zoo Bond Capital453- 10,493 4,110 - 22,827 - 11,856 - 44,108 27,829 - - 121,222 133,581 91%2017 Park Bond Capital471 108,860 46,151 97,513 - 185,609 146,832 474,202 671,630 603,635 542,446 150,067 200,075 3,227,021 3,227,022 100%Equipment / Vehicle Leasing750 337,998 57,965 271,767 - - - 1,752 - - 0 - - 669,482 669,484 100%Redevelopment Authority Debt Service 752- 1,235,778 - - 358,606 - - 1,236,278 1,200 - 29,950 1,200 2,863,013 2,865,613 100%South Bend Building Corporation 755- 1,433,563 - - - - - 1,194,023 - 1,250 1,100 33 2,629,968 2,630,085 100%2015 Smart Streets Bond Debt Service 756- 854,234 - 1,650 - - - 856,809 - - - - 1,712,694 1,713,044 100%2015 Park Bond Debt Service757- 188,891 - - - - - 192,241 - - - - 381,131 382,131 100%2017 Eddy St. Commons Bond Capital 759 215,224 - 59,509 253,889 294,266 348,642 259,548 777,370 - 1,120,518 - - 3,328,966 3,328,966 100%2017 Eddy St. Commons Bond Debt 760- 648,125 - - - - - 742,500 - - - - 1,390,625 1,391,625 100%Total Capital & Debt Service4,154,683 7,583,222 2,550,067 1,954,167 2,956,362 2,596,558 3,815,031 8,423,497 1,912,159 3,479,740 2,398,636 3,701,690 45,525,811 48,887,453 93%OtherInternal Service FundsIT / Innovation /311 Call Center 279 748,388 608,908 751,141 370,777 659,154 801,537 483,084 1,230,170 394,655 726,988 587,224 513,814 7,875,840 8,383,124 94%Employee Benefits711 1,546,127 1,398,744 1,249,983 1,203,639 827,425 788,137 1,264,375 1,308,238 1,323,335 836,244 2,491,189 1,307,529 15,544,965 18,322,786 85%Unemployment Comp713- 8,809 7,432 3,943 8,878 23,674 6,413 21,340 25,584 35,999 11,872 3,506 157,449 178,000 88%Parental Leave Fund714 7,236 4,116 13,153 15,290 22,916 6,049 2,430 4,848 8,159 27,366 3,737 4,638 119,938 253,846 47%Sub Total2,301,751 2,020,576 2,021,709 1,593,650 1,518,373 1,619,396 1,756,302 2,564,596 1,751,733 1,626,597 3,094,022 1,829,487 23,698,192 27,137,756 87%MiscellaneousGift, Donation, Bequest217 13,429 111,571 23,387 15,425 36,305 21,789 75,684 26,376 32,430 35,674 26,442 34,781 453,294 536,618 84%Loss Recovery227- - - - - - - 126,896 - 3,474 - - 130,370 130,370 100%Human Rights Federal Grants258 14,659 18,902 16,303 12,679 20,083 17,569 20,495 18,008 12,659 24,920 16,159 20,492 212,926 270,640 79%COVID-19 Response264- - - - 224,508 230,356 992,316 280,662 383,939 3,481,492 251,281 188,719 6,033,275 6,622,051 91%Industrial Revolving Fund754- 1,046 10,220 9,589 1,051 17,573 8,600 10,685 7,692 7,587 13,313 16,669 104,026 149,000 70%Sub Total28,087 131,520 49,911 37,693 281,948 287,288 1,097,095 462,626 436,720 3,553,147 307,195 260,661 6,933,890 7,708,679 90%Fiduciary FundsFire Pension701 359,412 355,948 365,951 353,627 350,802 356,346 348,169 342,910 344,114 344,758 344,272 342,947 4,209,256 4,799,311 88%Police Pension702 513,423 534,681 496,168 655,677 500,381 500,046 496,652 509,011 494,692 505,279 492,953 492,034 6,190,998 6,241,405 99%Sub Total872,835 890,629 862,119 1,009,304 851,183 856,392 844,821 851,922 838,806 850,037 837,225 834,981 10,400,254 11,040,716 94%Total Other3,202,673 3,042,725 2,933,738 2,640,647 2,651,505 2,763,076 3,698,218 3,879,143 3,027,259 6,029,781 4,238,441 2,925,129 41,032,336 45,887,150 89%Total Civil City25,144,342 33,523,906 22,768,271 17,229,254 31,890,691 20,451,358 26,127,427 30,079,209 21,805,019 28,999,409 28,958,945 31,655,930 318,633,760 364,994,362 87%28
City of South BendExpenditures by ActivityYear to Date Amended %Division Fund Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Budget of BudgetPeriod Ending: December 31, 2020Redevelopment Commission Controlled FundsTax Increment Financing FundsTIF River West Develop Area 324 5,137,847 1,905,977 648,715 861,035 1,086,298 642,114 5,171,204 1,123,784 731,690 3,746,142 415,528 2,549,785 24,020,117 35,463,068 68%TIF West Washington422- 10,956 - 22,929 78,414 (22,929) 39,589 - 1,917 18,800 903 2,143 152,721 754,843 20%TIF River East Develop (NE Dev) 429 516,749 15,162 396,024 1,772 68,638 580,892 188,438 1,056,517 2,092,834 345,966 - 238,305 5,501,295 8,445,284 65%TIF Southside Development #1 430 30,337 46,399 - 13,175 3,375 - 10,721 8,775 55,714 37,560 - 10,968 217,025 6,362,366 3%TIF Douglas Road435 14,050 20,758 10,275 - - 28,665 21,395 - 1,000 - - - 96,143 170,318 56%TIF River East Residential (NE Res) 436 1,885,125 246,664 - - - - 1,979,000 246,664 1,500 - - - 4,358,953 4,385,000 99%Sub Total7,584,107 2,245,916 1,055,014 898,910 1,236,724 1,228,742 7,410,346 2,435,740 2,884,655 4,148,468 416,430 2,801,200 34,346,252 55,580,878 62%Redevelopment FundsRedevelopment General433 41,850 29,105 90,388 532,180 96,131 14,125 (276,197) 11,400 11,018 - 20,193 100,000 670,193 1,262,553 53%Certified Technology Park439- - - - - - - - - - - - - 752 0%2018 TIF Park Bond Capital452 28,484 224,666 266,461 203,940 237,317 144,833 7,996 7,705 279,769 32,733 33,925 46,528 1,514,357 1,651,405 92%Airport Urban Enterprise Zone 454- - - - - - - - - - - - - 50,000 0%Sub Total70,334 253,771 356,848 736,120 333,448 158,958 (268,201) 19,105 290,787 32,733 54,118 146,528 2,184,550 2,964,711 74%Debt Service FundsAirport Debt Reserve 2003315 1,773 1,398 2,153 1,526 1,150 1,015 1,649 507 757 394 284 703 13,309 20,000 67%Redevelop Bond - Palais Royale 328 2,964 2,338 3,599 2,551 1,922 1,697 2,757 848 1,265 660 475 1,175 22,251 40,000 56%2019 South Shore Double Tracking 352- - - - - - - 517,313 - - - - 517,313 517,314 100%Sub Total4,737 3,736 5,752 4,077 3,072 2,712 4,407 518,668 2,022 1,054 759 1,877 552,873 577,314 96%Total Redevelopment Funds7,659,178 2,503,422 1,417,615 1,639,108 1,573,244 1,390,412 7,146,551 2,973,513 3,177,464 4,182,255 471,307 2,949,606 37,083,676 59,122,903 63%Total Expenditures32,803,521 36,027,328 24,185,885 18,868,361 33,463,935 21,841,770 33,273,978 33,052,722 24,982,483 33,181,664 29,430,252 34,605,536 355,717,435 424,117,265 84%29
Civil City DebtCapital Leases140 2015 Vehicle/Equip Lease No. 1 2015 N/A 2020 Various Biannual 3,425,274 705,331 - 705,331 7,335 - 712,665 144 2015 Vehicle Lease No. 2 2015 N/A 2020 Various Biannual 1,267,183 261,372 - 261,372 3,023 - 264,395 147 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 32,525 9,527 - 7,082 333 2,445 7,416 148 2016 Central Services - Print Shop Copier2016 N/A 2020 222 Monthly 11,413 3,343 - 2,485 117 858 2,602 149 2016 Vehicle/Equip Lease No. 12016 N/A 2021 Various Biannual 3,339,830 1,029,594 - 683,661 13,733 345,933 697,394 150 2016 HP Computer Lease #122016 N/A 2020 Various Monthly 17,440 1,716 - 1,716 12 - 1,728 152 2016 Vehicle/Equip Lease No. 22016 N/A 2021 Various Biannual 3,992,549 1,635,511 - 811,554 21,822 823,956 833,376 153 2016 Vehicle/Equip Lease Amendment No. 12016 N/A 2021 201 Biannual 78,808 32,242 - 15,999 430 16,243 16,429 154 2016 Vehicle/Equip Lease No. 32016 N/A 2021 Various Biannual 1,256,097 513,565 - 254,866 6,742 258,698 261,609 155 2016 HP Computer Lease #132016 N/A 2020 Various Monthly 156,029 44,742 - 44,742 1,287 - 46,029 158 2017 Vehicle/Equip Lease No. 12017 N/A 2022 Various Biannual 2,916,500 1,795,215 - 586,107 34,193 1,209,108 620,300 160 2017 HP Computer Lease #142017 N/A 2021 Various Monthly 10,305 3,710 - 2,538 116 1,171 2,655 162 2017 Vehicle/Equip Lease No. 22017 N/A 2022 404 Biannual 1,632,000 997,812 - 326,191 17,820 671,622 344,011 164 2017 HP Computer Lease #162017 N/A 2021 Various Monthly 108,922 52,784 - 26,034 1,953 26,750 27,987 166 2018 Police Radio Equipment Lease Purchase2018 N/A 2021 404 Biannual 2,240,967 1,152,728 - 568,626 31,374 584,102 600,000 167 2017 HP Computer Lease #152018 N/A 2022 279 Monthly 9,698 5,446 - 2,259 179 3,186 2,439 170 2018 HP Computer Lease #172018 N/A 2023 279 Monthly 9,092 5,787 - 2,105 217 3,683 2,322 171 2018 Vehicle/Equip Lease #1 (PNC) Sched 12018 N/A 2023 Various Biannual 5,898,310 4,218,910 - 1,161,448 116,387 3,057,462 1,277,836 172 2018 AT&T Lease 12018 N/A 2021 279 Monthly 27,101 14,021 - 10,028 474 3,993 10,503 173 2018 Canon Copier Leases 1 & 22018 N/A 2021 279 Monthly 297,967 226,182 - 62,392 10,707 163,790 73,099 174 2018 HP Computer Lease #182018 N/A 2022 279 Monthly 214,471 149,525 - 48,846 6,713 100,679 55,559 176 2018 AT&T Lease 32018 N/A 2021 279 Monthly 16,230 10,628 - 5,891 399 4,737 6,290 177 2018 Vehicle/Equip Lease #22018 N/A 2023 Various Biannual 522,878 356,655 - 36,206 6,299 320,450 42,505 178 2018 Fitness Equipment Lease2018 N/A 2023 201 Annual 205,473 160,067 - 36,422 10,100 123,645 46,522 179 2019 AT&T Lease 42019 N/A 2021 279 Monthly 11,520 8,168 - 4,149 315 4,019 4,464 180 2018 HP Computer Lease #192018 N/A 2023 279 Monthly 36,860 28,506 - 8,107 1,194 20,400 9,301 181 2019 Dell Computer Equipment Lease2019 N/A 2022 279 Biannual 7,984 4,775 - 1,482 345 3,293 1,827 182 2019 Vehicle/Equip Lease #12019 N/A 2024 Various Biannual 1,472,985 1,330,081 - 283,959 28,716 1,046,121 312,676 183 2018 Golf Cart Lease2018 N/A 2022 201 Annual 146,287 92,015 - 29,188 4,601 62,827 33,789 184 2019 Dell Computer Equipment Lease 22019 N/A 2023 279 Annual 51,468 41,896 - 9,920 1,522 31,976 11,442 185 2019 AT&T Lease 52019 N/A 2022 279 Monthly 17,310 13,683 - 6,156 586 7,527 6,742 186 2019 Golf Cart Lease2019 N/A 2023 201 Annual 168,970 138,390 - 32,108 6,920 106,282 39,028 187 2018 HP Computer Lease #212019 N/A 2023 279 Monthly 237,388 224,441 - 49,375 10,070 175,066 59,445 188 2019 AT&T Lease 62019 N/A 2022 279 Monthly 8,755 7,385 - 3,088 322 4,297 3,410 189 2019 AT&T Lease 72019 N/A 2022 279 Monthly 5,400 4,555 - 1,905 199 2,650 2,103 190 2019 Canon Copier Lease 32019 N/A 2023 279 Monthly 5,584 4,772 - 1,228 228 3,544 1,456 191 2019 Canon Copier Lease 42019 N/A 2023 279 Monthly 3,514 3,130 - 866 148 2,264 1,014 192 2019 Canon Copier Lease 52019 N/A 2023 279 Monthly 9,249 8,369 - 2,374 395 5,995 2,769 193 2019 Canon Copier Lease 62019 N/A 2023 279 Monthly 11,464 10,812 - 2,919 513 7,894 3,432 194 2019 Dell Equipment Lease 3 (Fire)2019 N/A 2023 279 Annual 3,800 3,110 - 723 151 2,387 874 195 2019 Wireless Controller Consolidation Lease2019 N/A 2021 279 Annual 89,329 60,281 - 29,770 1,498 30,510 31,269 196 2019 HP Computer Lease #202019 N/A 2023 279 Monthly 24,205 23,798 - 5,451 1,220 18,347 6,672 197 2019 Lease of SmartNet & VOIP2019 N/A 2022 279 Annual 286,353 286,353 - 93,567 5,727 192,785 99,294 198 2019 AT&T Lease 82019 N/A 2022 279 Monthly 6,034 6,034 - 2,076 274 3,958 2,350 199 2019 AT&T Lease 92019 N/A 2022 279 Monthly 10,059 9,796 - 3,499 375 6,297 3,874 201 2020 Dell Equipment Lease 4 (Water Works)2020 N/A 2024 279 Annual 33,000 - 33,000 7,543 - 25,457 7,543 202 2020 HP Computer Lease #222020 N/A 2024 279 Monthly 39,800 - 39,800 8,333 1,520 31,467 9,853 203 2020 VLocker Equipment Lease Purchase2020 N/A 2025 201 Annual 86,961 - 86,961 12,287 1,839 74,673 14,126 City of South BendFiscal Year 2020Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/202020 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/192020Additions2020 Principal2020Interest30
City of South BendFiscal Year 2020Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/202020 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/192020Additions2020 Principal2020InterestCivil City DebtCapital Leases continued204 2020 AT&T Lease 10 2020 N/A 2023 279 Monthly 18,103 - 18,103 4,276 605 13,826 4,881 205 2020 Dell Computer Equipment Lease 5 (equip for Water Works) 2020 N/A 2024 279 Annual 11,455 - 11,455 2,618 - 8,836 2,618 206 2020 HP Computer Lease #232020 N/A 2024 279 Monthly 29,652 - 29,652 4,636 752 25,016 5,388 207 2020 Dell Computer Equipment Lease 6 (equip for various depts) 2020 N/A 2023 279 Annual - - 217,111 57,865 - 159,246 57,865 208 2020 Canon Copier Lease 72020 N/A 2023 279 Monthly 3,575 - 3,575 569 61 3,006 630 209 2020 Vehicle/Equip Lease #12020 N/A 2025 Various Biannual 6,156,108 - 6,156,108 - - 6,156,108 - 211 2020 Canon Copier Lease 82020 N/A 2023 279 Monthly 5,625 - 5,625 324 36 5,301 360 Total City Capital Lease Debt36,685,854 15,696,764 6,601,388 6,334,265 361,898 15,963,887 6,696,163 Bonds25 2012 Water Works Refunding Revenue Bonds2002 2012 2023 625 Biannual 5,975,000 1,235,000 - 400,000 24,700 835,000 424,700 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds (87.7%) 2001 2010 2021 324 Biannual 8,112,250 850,690 - 561,280 28,503 289,410 589,783 36 2010 Bldg Corp Lease Rental Rev Refunding Bonds (12.3%) 2001 2010 2021 641 Biannual 1,137,750 119,310 - 78,720 3,998 40,590 82,718 39 2012 Bldg Corp Mortgage Refunding Bonds (Fire/Police Bldgs) 2003 2012 2023 324 Biannual 21,335,000 5,040,000 - 1,370,000 185,880 3,670,000 1,555,880 69 2009 Water Works Revenue Bonds, Series B2009 2019 2030 625 Biannual 2,814,257 2,814,257 - - 161,117 2,814,257 161,117 80 2020 Sewage Works Refunding Revenue Bonds2010 2020 2030 649 Biannual 4,830,000 - 4,830,000 150,000 47,227 4,680,000 197,227 93 2011 Sewage Works Revenue Bonds 2011 N/A 2031 649 Biannual 21,500,000 14,535,000 - 975,000 571,500 13,560,000 1,546,500 99 2012 Water Works Revenue Bonds2012 N/A 2033 625 Biannual 8,300,000 5,840,000 - 375,000 186,236 5,465,000 561,236 101 2012 Sewage Works Revenue Bonds 2012 N/A 2032 649 Biannual 25,000,000 17,660,000 - 1,120,000 422,080 16,540,000 1,542,080 105 2013A Sewage Works Refunding Revenue Bonds2013 N/A 2024 649 Biannual 14,765,000 3,450,000 - 665,000 66,930 2,785,000 731,930 116 2013 Bldg Corp Mortgage Bonds (Fire St #5 & Training Tower) 2013 N/A 2033 287 Biannual 5,580,000 4,460,000 - 240,000 156,705 4,220,000 396,705 133 2014 St. Joseph County PSAP Revenue Bonds2014 N/A 2034 408 Monthly 2,657,697 2,014,682 - 136,441 63,019 1,878,241 199,460 141 2015 Redev Authority Lease Rental Revenue Bonds (Parks) 2015 N/A 2035 408 Biannual 5,605,000 4,760,000 - 225,000 156,131 4,535,000 381,131 145 2015 Sewage Works Refunding Bonds2015 N/A 2025 649 Biannual 27,440,000 17,200,000 - 2,705,000 344,000 14,495,000 3,049,000 156 2016 Waterworks Refunding Bonds2016 N/A 2027 625 Biannual 3,300,000 2,035,000 - 260,000 61,050 1,775,000 321,050 163 2017 Taxable Econ. Develop. Revenue Bonds (Eddy St Phase II) 2017 N/A 2037 436 Biannual 25,000,000 24,925,000 - 145,000 1,245,625 24,780,000 1,390,625 165 2017 Park District Bonds, Series 2017A-K2017 N/A 2033 312 Biannual 14,075,000 12,955,000 - 785,000 387,965 12,170,000 1,172,965 168 2018 General Obligation Bonds (Fire St #9 & Training Classroom) 2018 N/A 2038 287 Biannual 5,045,000 4,800,000 - 195,000 146,231 4,605,000 341,231 175 2018 Econ. Develop. Revenue Bonds (Potawatomi Zoo)2018 N/A 2034 408 Biannual 3,440,000 3,340,000 - 165,000 155,900 3,175,000 320,900 Total City Bond Debt205,911,953 128,033,939 4,830,000 10,551,441 4,414,796 122,312,498 14,966,237 Interfund Loan82 2010 Interfund Loan from Fund 404 to UDAG Fund 4102010 N/A 2026 410 Biannual 2,700,000 420,253 - 40,000 - 380,253 40,000 84 2013 Major Moves-Triangle Development Interfund Loan2011 2013 2029 436 Biannual 1,558,050 1,039,583 - 100,601 20,291 938,982 120,892 85 2013 Major Moves-Eddy Street Commons Interfund Loan2011 2013 2026 436 Biannual 3,942,529 1,349,319 - 308,782 63,654 1,040,537 372,436 Total City Interfund Loan Debt8,200,579 2,809,156 - 449,383 83,945 2,359,773 533,328 Loan Payable68 2009 Water Works Improvements - State Revolving Fund2009 N/A 2030 625 Biannual 427,400 267,688 - 23,099 9,021 244,589 32,120 70 2009 Sewage Works Improvements - State Revolving Fund 2009 N/A 2028 649 Biannual 3,297,000 1,748,401 - 176,557 49,130 1,571,844 225,687 139 2015 Century Center Energy QECB Conservation Bond2015 N/A 2031 672 Biannual 4,167,897 3,655,914 - 285,614 125,482 3,370,300 411,096 Total City Loan Payable Debt7,892,297 5,672,003 - 485,270 183,633 5,186,733 668,903 Total Civil City Debt258,690,683 152,211,861 11,431,388 17,820,359 5,044,272 145,822,891 22,864,631 31
City of South BendFiscal Year 2020Outstanding DebtDebtSched.Debt InstrumentYear ofIssueYear ofRefinanceYear ofMaturityFundNo.Debt at12/31/202020 TotalDebt PaymentsPmtsAmountIssuedDebt at12/31/192020Additions2020 Principal2020InterestRedevelopment Commission DebtCapital Leases13 2006 Main/Colfax Garage - Transpo Lease (Parking Garage Purch) 2006 N/A 2025 324 Biannual 2,510,278 1,025,777 - 150,570 49,430 875,207 200,000 Total Redevelopment Capital Lease Debt2,510,278 1,025,777 - 150,570 49,430 875,207 200,000 Interfund Loans86 2010 Interfund Loan from Fund 209 to River West TIF Fund 324 2011 N/A 2020 324 Annual 500,000 100,000 - 100,000 - - 100,000 Total Redevelopment Interfund Loan Debt500,000 100,000 - 100,000 - - 100,000 Loans Payable3 2001 Indiana Develop. Finance Authority (Bosch) - Nonforgivable 2001 N/A 2021 210 Qtrly 1,040,000 105,236 - 69,632 2,379 35,604 72,010 Total Redevelopment Loan Payable Debt1,040,000 105,236 - 69,632 2,379 35,604 72,010 Revenue Bonds5 2011A Indiana Bond Bank Special Program Bonds (TIF A) 2003 2011 2024 324 Biannual 19,795,000 8,365,000 - 1,510,000 402,740 6,855,000 1,912,740 6 2011A Indiana Bond Bank Special Program Bonds (TIF B)2003 2011 2024 324 Biannual 14,420,000 4,765,000 - 860,000 229,400 3,905,000 1,089,400 12 2014 Redev District Special Taxing District Refunding Bonds 2002 2014 2022 324 Biannual 6,620,000 925,000 - 455,000 27,750 470,000 482,750 54 2015 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2015 2027 436 Biannual 36,000,000 25,995,000 - 1,465,000 1,007,056 24,530,000 2,472,056 62 2013 Redev Authority Lease Rental Revenue Refunding Bonds 2008 2013 2026 324 Biannual 4,655,000 2,245,000 - 325,000 63,556 1,920,000 388,556 135 2015 Redev Authority Lease Rental Revenue Bonds (Smart Streets) 2015 N/A 2037 324 Biannual 25,000,000 22,630,000 - 1,000,000 711,044 21,630,000 1,711,044 169 2018 Redev District Revenue Bonds (Parks Improvements) 2018 N/A 2033 324 Biannual 11,995,000 10,930,000 - 675,000 317,800 10,255,000 992,800 200 2019 South Shore Double Tracking Bonds2019 N/A 2030 324 Biannual 7,985,000 7,985,000 - 270,000 247,313 7,715,000 517,313 210 2020 TIF Library Bonds2020 N/A 2037 324 Biannual 4,225,000 - 4,225,000 - - 4,225,000 - Total Redevelopment Revenue Bond Debt130,695,000 83,840,000 4,225,000 6,560,000 3,006,659 81,505,000 9,566,659 Total Redevelopment Commission Debt134,745,278 85,071,013 4,225,000 6,880,202 3,058,468 82,415,811 9,938,669 Total Debt393,435,961 237,282,874 15,656,388 24,700,561 8,102,740 228,238,702 32,803,301 32
City of South BendStaffing HeadcountFull-Time Staffing Summary by FundBudgetJan Feb MarAprMayJunJul AugSep Oct Nov Dec101 - General FundMayor's Office 8 7 8 8 8 8 8 8 8 8 7 7 7 Community Initiatives2 2 2 2 2 2 2 2 2 2 2 2 2 City Clerk5 5 4 5 5 5 5 5 4 5 5 5 5 Common Council9 9 9 9 9 9 8 9 9 9 9 9 9 Controller's Office21 20 19 19 20 20 20 20 20 20 20 20 20 Morris Performing Arts Center9 9 9 8 8 8 8 8 8 8 8 8 7 Palais Royale Ballroom2 2 2 2 2 2 2 2 2 2 2 2 2 Human Resources6 6 6 6 6 6 6 5 5 5 5 6 6 Diversity & Inclusion3 1 1 3 3 3 3 3 3 3 3 3 3 Legal Department11 10 10 9 11 11 11 11 11 11 11 12 11 Engineering24 22 22 22 22 24 24 24 24 24 24 24 24 Office of Sustainability1 1 1 1 1 1 1 1 1 1 1 1 1 AmeriCorps Grant Program2 1 1 1 1 1 1 1 1 1 1 1 1 Police Department235 218 218 221 219 218 221 219 219 219 218 221 222 Police Crime Lab7 7 7 7 7 7 7 7 7 7 7 7 7 Fire Department219 218 217 213 212 211 212 212 213 214 214 214 212 EMS4 3 4 4 4 4 4 4 4 4 4 4 4 Human Rights3 3 3 3 3 3 3 3 3 3 3 2 3 571 544 543 543 543 543 546 544 544 546 544 548 546 201 - Parks & RecreationAdministration7 7 7 7 7 7 7 7 7 7 7 7 5 Maintenance47 47 47 48 48 48 48 48 48 48 48 47 48 Golf Courses8 8 8 8 8 8 8 8 7 7 8 8 8 Recreation23 22 23 23 23 23 23 22 21 21 20 20 20 Marketing & Events11 9 9 9 9 9 9 9 9 9 10 10 9 96 93 94 95 95 95 95 94 92 92 93 92 90 202/266 - Motor Vehicle HighwayStreets/Traffic & Lighting52 48 50 51 51 50 50 48 47 49 49 50 52 Curb & Sidewalk8 7 7 8 8 8 8 8 8 8 8 8 7 60 55 57 59 59 58 58 56 55 57 57 58 59 211 - Dept of Community Investment AdminDCI28 25 24 24 24 24 24 24 24 24 25 28 29 221 - Landlord Registration FundRental Unit Inspection4 2 3 3 3 3 3 3 3 3 3 3 3 December 31, 202033
City of South BendStaffing HeadcountDecember 31, 2020Full-Time Staffing Summary by FundBudgetJan Feb MarAprMayJunJul AugSep Oct Nov Dec222 - Central ServicesEquipment Services 31 27 28 27 28 28 27 28 28 28 28 28 28 Building Maintenance3 3 3 3 3 3 3 3 3 2 3 3 3 Radio Shop3 3 3 3 3 3 3 3 3 3 3 3 3 Facilities Management1 1 1 1 1 1 1 1 1 1 1 1 1 38 34 35 34 35 35 34 35 35 34 35 35 35 226 - Liability InsuranceSafety & Risk2 2 2 2 2 1 1 1 1 1 1 1 1 Liability Insurance1 - - - - - - 1 1 1 1 1 1 3 2 2 2 2 1 1 2 2 2 2 2 2 230 - Code Enforcement FundNeighborhood Code Enforce.26 17 16 17 17 17 18 18 18 18 18 18 18 Animal Resource Center1 9 9 9 9 9 9 9 9 9 8 8 9 NEAT Crew3 4 4 4 4 4 4 4 4 4 4 4 4 30 30 29 30 30 30 31 31 31 31 30 30 31 249 - Public Safety LOITPolice Department46 50 50 46 46 46 46 46 45 45 45 45 42 Fire Department46 41 41 45 45 45 44 43 42 41 41 41 41 92 91 91 91 91 91 90 89 87 86 86 86 83 258 - Human Rights Federal GrantsEEOC1 1 1 1 1 1 1 1 1 1 1 1 1 HUD1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 279 - IT / Innovation / 311 Call Center311 Call Center7 7 7 7 7 7 7 7 7 7 7 7 7 Innovation & Technology23 21 21 21 21 21 22 23 23 23 23 23 22 30 28 28 28 28 28 29 30 30 30 30 30 29 600 - Consolidated Building FundBuilding Department15 15 16 15 15 15 15 14 14 14 15 15 15 610 - Solid WasteSolid Waste24 23 23 25 23 23 24 24 23 22 20 21 22 620 - Water WorksWater Works67 62 64 65 65 66 65 63 63 65 66 66 63 640 - Sewer InsuranceSewer Repair2 2 2 2 2 2 2 2 2 2 2 2 2 34
City of South BendStaffing HeadcountDecember 31, 2020Full-Time Staffing Summary by FundBudgetJan Feb MarAprMayJunJul AugSep Oct Nov Dec641 - Sewage Works Sewers 35 34 32 34 34 34 33 35 35 35 35 35 35 Concrete Crew4 4 4 3 3 3 3 4 4 4 4 4 4 Wastewater44 43 41 43 43 43 43 43 43 43 42 42 42 Organic Resources6 6 6 6 6 6 6 6 6 6 6 6 6 89 87 83 86 86 86 85 88 88 88 87 87 87 670 - Century CenterCentury Center8 6 6 7 7 7 7 7 7 7 7 7 5 Total Full-Time Employees by Fund1,159 1,101 1,102 1,111 1,110 1,109 1,111 1,108 1,102 1,105 1,104 1,112 1,103 Full-Time Staffing Summary by ActivityBudgetJan Feb MarAprMayJunJul AugSep Oct Nov DecGeneral GovernmentMayor's Office 8 7 8 8 8 8 8 8 8 8 7 7 7 Community Initiatives2 2 2 2 2 2 2 2 2 2 2 2 2 City Clerk5 5 4 5 5 5 5 5 4 5 5 5 5 Common Council9 9 9 9 9 9 8 9 9 9 9 9 9 Controller's Office21 20 19 19 20 20 20 20 20 20 20 20 20 Human Resources6 6 6 6 6 6 6 5 5 5 5 6 6 Diversity & Inclusion3 1 1 3 3 3 3 3 3 3 3 3 3 Legal Department11 10 10 9 11 11 11 11 11 11 11 12 11 65 60 59 61 64 64 63 63 62 63 62 64 63 Code Enforcement / Animal Resource Center34 32 32 33 33 33 34 34 34 34 33 33 34 Dept. of Community Investment28 25 24 24 24 24 24 24 24 24 25 28 29 Venues, Parks & ArtsParks & Recreation96 93 94 95 95 95 95 94 92 92 93 92 90 Morris PAC & Palais Royale11 11 11 10 10 10 10 10 10 10 10 10 9 Century Center8 6 6 7 7 7 7 7 7 7 7 7 5 115 110 111 112 112 112 112 111 109 109 110 109 104 Public SafetyPolice - Sworn Officers237 226 226 226 224 223 225 224 224 224 224 230 228 Police - Civilians45 43 43 42 42 42 42 42 42 42 41 43 40 Police - Police Recruit6 6 6 6 6 6 7 6 5 5 5 - 3 Fire/EMS - Sworn Firefighters 256 253 253 255 254 253 253 252 252 252 252 252 250 Fire/EMS - Civilians7 7 7 7 7 7 7 7 7 7 7 7 7 Fire/EMS - Fire Recruits6 2 2 - - - - - - - - - - 557 537 537 536 533 531 534 531 530 530 529 532 528 35
City of South BendStaffing HeadcountDecember 31, 2020Full-Time Staffing Summary by ActivityBudgetJan Feb MarAprMayJunJul AugSep Oct Nov DecPublic WorksEngineering 24 22 22 22 22 24 24 24 24 24 24 24 24 Office of Sustainability1 1 1 1 1 1 1 1 1 1 1 1 1 AmeriCorps Grant Program2 1 1 1 1 1 1 1 1 1 1 1 1 Streets & Sewers101 95 95 98 98 97 96 97 96 98 98 99 100 Solid Waste24 23 23 25 23 23 24 24 23 22 20 21 22 Wastewater44 43 41 43 43 43 43 43 43 43 42 42 42 Organic Resources6 6 6 6 6 6 6 6 6 6 6 6 6 Water Works67 62 64 65 65 66 65 63 63 65 66 66 63 269 253 253 261 259 261 260 259 257 260 258 260 259 Liability Insurance/Safety & Risk3 2 2 2 2 1 1 2 2 2 2 2 2 Innovation & Technology / 311 Call Center30 28 28 28 28 28 29 30 30 30 30 30 29 Central Services38 34 35 34 35 35 34 35 35 34 35 35 35 Building Department15 15 16 15 15 15 15 14 14 14 15 15 15 Human Rights5 5 5 5 5 5 5 5 5 5 5 4 5 Total Full-Time Employees by Activity1,159 1,101 1,102 1,111 1,110 1,109 1,111 1,108 1,102 1,105 1,104 1,112 1,103 Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundController's Office 1 1 1 1 1 1 1 1 1 1 1 1 Morris Performing Arts Center5 5 5 5 5 5 5 5 5 5 5 5 Diversity & Inclusion- - - - - 1 1 1 1 1 - - Legal Department1 1 1 1 1 1 1 1 1 1 1 1 Engineering2 2 2 2 2 2 2 2 2 2 2 2 Police Department27 21 21 21 22 22 21 20 20 17 18 17 Police Crime Lab- 2 2 2 2 2 2 2 2 2 2 2 Fire Department1 1 1 1 1 1 1 1 1 1 1 1 Human Rights1 1 1 1 1 1 1 1 1 1 1 1 38 34 34 34 35 36 35 34 34 31 31 30 201 - Parks & RecreationMaintenance22 23 23 24 25 25 22 22 22 22 19 18 Golf Courses26 32 33 33 41 43 43 42 42 42 42 40 Recreation89 88 83 83 48 46 42 41 42 43 45 23 Marketing & Events1 1 1 1 1 1 1 1 1 - - - 138 144 140 141 115 115 108 106 107 107 106 81 202 - Motor Vehicle HighwayStreets/Traffic & Lighting4 4 4 4 5 5 2 2 2 2 2 2 36
City of South BendStaffing HeadcountDecember 31, 2020Part-Time Staffing Summary by FundJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec211 - Dept of Community Investment AdminDCI1 1 1 1 1 1 1 1 1 1 1 1 222 - Central ServicesEquipment Services1 1 1 1 1 1 1 1 1 1 1 1 230 - Code Enforcement FundNeighborhood Code Enforce.1 1 1 1 1 1 1 1 1 1 1 1 Animal Resource Center- - - - - - - - - - 1 1 1 1 1 1 1 1 1 1 1 1 2 2 279 - IT / Innovation / 311 Call Center311 Call Center1 1 1 1 1 1 1 1 1 1 1 1 620 - Water WorksWater Works3 3 3 3 3 3 3 3 2 2 2 2 641 - Sewage Works Sewers5 5 3 3 3 3 5 5 4 5 5 5 670 - Century CenterCentury Center8 8 6 6 5 5 5 5 5 5 5 3 Total Part-Time Employees by Fund200 202 194 195 170 171 162 159 158 156 156 128 Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec101 - General FundMayor's Office 5 5 5 5 5 5 5 1 2 4 4 2 City Clerk1 1 1 2 2 2 2 2 2 2 2 2 Common Council6 6 6 6 6 6 6 6 6 6 6 6 Human Resources- - - - - - 1 - - - - - Legal Department- - - - 3 3 4 4 1 1 1 - Engineering1 1 1 1 7 7 7 7 7 7 7 1 AmeriCorps Grant Program12 12 11 11 11 11 9 4 9 9 9 10 Police Department- - - - 2 2 1 - - - - - 25 25 24 25 36 36 35 24 27 29 29 21 201 - Parks & RecreationMaintenance1 - 10 12 23 23 22 21 17 12 10 9 Golf Courses1 1 - - 5 8 8 10 10 10 10 9 Recreation12 12 1 - 100 120 116 85 50 60 60 55 14 13 11 12 128 151 146 116 77 82 80 73 202 - Motor Vehicle HighwayStreets/Traffic & Lighting- - - - 6 6 4 5 4 4 1 - Curb & Sidewalk- - - - 4 4 2 3 3 - - - - - - - 10 10 6 8 7 4 1 - 37
City of South BendStaffing HeadcountDecember 31, 2020Paid Temporary, Seasonal, and Intern StaffingJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec222 - Central ServicesEquipment Services- - - - - - - 1 1 1 - - 226 - Liability InsuranceSafety & Risk1 1 1 - - - - - - - - - 230 - Code Enforcement FundAnimal Resource Center3 3 3 3 3 3 3 3 2 2 2 2 NEAT Crew1 1 1 1 1 1 1 1 1 1 1 1 4 4 4 4 4 4 4 4 3 3 3 3 620 - Water WorksWater Works- - 1 1 1 4 4 2 1 1 1 1 641 - Sewage Works Sewers1 1 1 7 5 6 4 3 3 3 3 3 655 - Project ReLeaf Leaf Pickup- - - - - - - - - 11 12 - Total Paid Temporary, Seasonal, and Intern Staff45 44 42 49 184 211 199 158 119 134 129 101 Staffing SummaryBudgetFull-Time Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov DecFull Time Staff1,159 1,101 1,102 1,111 1,110 1,109 1,111 1,108 1,102 1,105 1,104 1,112 1,103 Part Time Staff200 202 194 195 170 171 162 159 158 156 156 128 Temporary / Seasonal45 44 42 49 184 211 199 158 119 134 129 101 City Total1,159 1,346 1,348 1,347 1,354 1,463 1,493 1,469 1,419 1,382 1,394 1,397 1,332 38
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name General Fund Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 40,719,333 42,705,987 39,697,892 40,660,123 40,660,123 40,660,123 - 100%
Intergov./ Shared Revenues 4,544,341 4,750,922 4,295,772 4,837,996 4,837,992 4,837,992 4 100%
Intergov./ Grants - 419,724 244,724 244,724 191,097 191,097 53,627 78%
Licenses & Permits 267,811 283,282 266,700 303,527 281,230 281,230 22,297 93%
Charges for Services 1,547,039 1,626,516 5,325,368 4,741,092 4,468,596 4,468,596 272,496 94%
Fines, Forfeitures, and Fees 16,760 24,068 8,525 10,825 5,298 5,298 5,527 49%
Interest Earnings 476,266 907,722 470,000 314,143 309,268 309,268 4,875 98%
Donations 937,302 1,534,957 1,365,000 1,364,932 1,357,432 1,357,432 7,500 99%
Other Income 1,451,559 1,602,843 1,533,287 1,562,451 1,706,245 1,706,245 (143,794) 109%
Interfund Allocation Reimb 5,428,374 7,460,048 8,523,017 8,563,135 8,563,135 8,563,135 - 100%
Interfund Transfers In 428,423 135,000 3,441,966 6,228,132 6,283,500 6,283,500 (55,368) 101%
PILOT 6,332,487 6,340,990 6,221,791 6,221,791 6,221,791 6,221,791 - 100%
Total Revenue 62,149,694 67,792,059 71,394,042 75,052,871 74,885,707 74,885,707 167,164 100%
Expenditures by Subdivisions
Mayor 871,046 864,336 937,459 1,117,029 1,037,853 - 1,037,853 79,176 93%
Community Initiatives - - 703,488 353,488 300,312 - 300,312 53,176 85%
City Clerk 517,289 498,306 556,675 567,734 512,958 - 512,958 54,775 90%
Common Council 571,337 536,158 696,412 686,043 483,761 - 483,761 202,283 71%
General City 43,000 43,000 43,000 45,000 44,841 - 44,841 159 100%
Finance 2,394,684 2,469,719 2,261,251 2,245,804 2,217,244 - 2,217,244 28,560 99%
Human Resources - - 617,286 615,286 597,913 - 597,913 17,373 97%
Diversity & Inclusion - - 496,891 377,152 254,986 - 254,986 122,166 68%
Human Rights General 367,811 257,243 315,748 315,399 267,591 - 267,591 47,809 85%
Legal Dept 1,088,046 1,177,385 1,405,683 1,404,630 1,299,029 - 1,299,029 105,601 92%
Police General 29,229,159 30,011,366 30,225,276 30,142,206 27,639,992 - 27,639,992 2,502,214 92%
Crime Lab - - 631,268 630,155 552,838 - 552,838 77,317 88%
Fire General 21,516,603 21,716,141 25,839,504 26,895,556 26,056,166 - 26,056,166 839,390 97%
Training Center - - 466,500 49,935 30,175 - 30,175 19,760 60%
EMS - - 538,218 648,365 592,302 - 592,302 56,063 91%
Morris PAC 953,526 1,091,053 1,288,573 1,476,066 1,003,966 - 1,003,966 472,100 68%
Palais Royale 404,127 358,410 391,950 393,073 221,414 - 221,414 171,659 56%
Engineering 1,472,705 2,724,221 3,162,960 3,192,186 2,879,656 - 2,879,656 312,529 90%
Sustainability - 171,719 377,567 452,046 234,165 - 234,165 217,881 52%
AmeriCorps 17,368 357,600 438,333 439,112 307,799 - 307,799 131,313 70%
Streets (Transfer to MVH)- - - 500,000 - - - 500,000 0%
Total Expenditures 59,446,701 62,276,656 71,394,042 72,546,265 66,534,960 - 66,534,960 6,011,304 92%
Expenditures by Type
Personnel
Salaries & Wages 35,265,084 36,055,875 41,213,347 41,360,918 38,858,879 - 38,858,879 2,502,039 94%
Fringe Benefits 13,256,488 11,145,074 14,112,093 14,191,572 13,303,099 - 13,303,099 888,473 94%
Other Personnel Costs 390 - - - - - - - -
Total Personnel 48,521,962 47,200,949 55,325,440 55,552,490 52,161,978 - 52,161,978 3,390,512 94%
Supplies 1,200,753 1,609,558 2,427,154 2,468,317 1,720,163 - 1,720,163 748,153 70%
Services & Charges
Professional Services 944,025 1,380,819 1,856,319 2,161,876 1,755,294 - 1,755,294 406,582 81%
Printing & Advertising 116,792 134,261 234,467 181,551 83,792 - 83,792 97,759 46%
Utilities 661,703 689,427 710,924 756,624 663,087 - 663,087 93,537 88%
Education & Training 133,978 91,606 273,980 242,084 152,685 - 152,685 89,399 63%
Travel 70,823 87,683 103,935 73,422 17,787 - 17,787 55,635 24%
Repairs & Maintenance 1,370,951 2,110,509 2,328,372 2,533,187 2,191,066 - 2,191,066 342,122 86%
Interfund Allocations 5,746,373 7,614,119 6,910,980 6,910,980 6,910,980 - 6,910,980 - 100%
Debt Service Principal 172,668 151,720 175,349 175,350 149,934 - 149,934 25,416 86%
Debt Service Interest & Fees 11,824 6,245 7,797 7,798 3,937 - 3,937 3,861 50%
Grants & Subsidies 58,916 46,026 450,000 99,248 48,635 - 48,635 50,613 49%
Other Services & Charges 420,434 394,145 574,025 642,459 500,043 - 500,043 142,416 78%
Interfund Transfers Out 500 634,475 - 675,579 175,579 - 175,579 500,000 26%
Total Services & Charges 9,708,986 13,341,034 13,626,148 14,460,158 12,652,819 - 12,652,819 1,807,340 88%
Capital 15,000 125,115 15,300 65,300 - - - 65,300 0%
Total Expenditures 59,446,701 62,276,656 71,394,042 72,546,265 66,534,960 - 66,534,960 6,011,305 92%
Net Surplus / (Deficit) 2,702,993 5,515,403 - 2,506,606 8,350,746 8,350,746
Beginning Cash Balance 36,417,969 38,854,906 44,871,229
Cash Adjustments (266,055) 500,919 -
Ending Cash Balance 38,854,906 44,871,229 47,377,835 53,544,921
Cash Reserves Target 20,806,345 21,796,830 25,391,193
Fund Purpose:
The General Fund is the primary operating fund for City operations including general government, public safety, certain culture & recreation expenses, and certain debt service
obligations. The main source of revenue is property taxes. Secondary sources of revenue include auto and commerical vehicle excise tax, business licensing revenue, EMS billing
revenue, and payment in lieu of taxes (PILOT) from the Water and Wastewater Utility.
Cash Reserves Target
35% of Annual expenditures
39
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Department Name Mayor's Office Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 489,548 537,624 572,098 592,508 568,439 - 568,439 24,069 96%
Fringe Benefits 202,305 181,423 215,808 205,398 199,062 - 199,062 6,336 97%
Total Personnel 691,853 719,047 787,906 797,906 767,501 - 767,501 30,405 96%
Supplies 830 750 700 10,700 6,028 - 6,028 4,672 56%
Services & Charges
Professional Services - - 7,000 183,620 143,724 - 143,724 39,896 78%
Printing & Advertising 22,895 18,742 40,928 27,028 25,634 - 25,634 1,394 95%
Education & Training 4,225 105 1,800 1,750 - - - 1,750 0%
Travel 3,691 5,059 5,000 300 - - - 300 0%
Repairs & Maintenance 567 250 100 800 800 - 800 - 100%
Interfund Allocations 142,046 120,197 93,425 93,425 93,425 - 93,425 - 100%
Debt Service Principal 3,608 - - - - - - - -
Debt Service Interest & Fees 536 - - - - - - - -
Other Services & Charges 796 186 600 1,500 740 - 740 760 49%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 178,364 144,539 148,853 308,423 264,323 - 264,323 44,100 86%
Capital - - - - - - - - -
Total Expenditures 871,046 864,336 937,459 1,117,029 1,037,853 - 1,037,853 79,177 93%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Leading the community to become a model city through formulating policy, directing operations, and responding to customer concerns. The Mayor is the elected chief executive officer
of the city.
This department is funded by property tax revenue collected in the General Fund.
In 2020, a new mayor will be sworn in. The budget for education & training and promotions is significantly higher in order to provide resources for the new administration to
implement its priorities. From 2019 to 2020, the salary cap for Chief of Staff to the Mayor will increase by 24.9%, from $78,858 to $98,500. City-wide, all salary caps will increase by 2%
from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is
increased back to the regular rates.
40
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Community Initiatives Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 148,500 148,230 119,402 - 119,402 28,828 81%
Fringe Benefits - - 51,988 52,258 46,102 - 46,102 6,156 88%
Total Personnel - - 200,488 200,488 165,504 - 165,504 34,984 83%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - 153,000 153,000 134,808 - 134,808 18,193 88%
Printing & Advertising - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - - - - - - - - -
Grant & Subsidies - - 350,000 - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 503,000 153,000 134,808 - 134,808 18,193 88%
Capital - - - - - - - - -
Total Expenditures - - 703,488 353,488 300,312 - 300,312 53,177 85%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This is a new division, under the Mayor's Office, to centralize the Administration's efforts to respond to the most pressing issues facing the community. In 2020, this division will focus
on administering grants for violence-reduction activities as well as other areas of public safety and wellness.
This division is funded by property tax revenue collected in the General Fund.
2 New Positions
- GVI Program Manager $50,000
- Director of Community Initiatives $98,500
This division also has $350,000 in grants for violence reduction initiatives in the community, and $135,000 set aside for the S.A.V.E. Program through Goodwill.
41
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Department Name City Clerk Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 252,036 258,911 291,397 291,397 270,954 - 270,954 20,443 93%
Fringe Benefits 101,244 85,361 118,181 118,181 103,502 - 103,502 14,679 88%
Total Personnel 353,280 344,272 409,578 409,578 374,456 - 374,456 35,122 91%
Supplies 4,398 11,385 6,800 6,800 6,389 - 6,389 411 94%
Services & Charges
Professional Services 26,812 20,177 43,000 34,818 25,275 - 25,275 9,542 73%
Printing & Advertising 28,674 33,443 28,040 22,201 18,528 - 18,528 3,673 83%
Education & Training 3,233 2,880 3,060 2,385 1,393 - 1,393 992 58%
Travel 1,693 481 7,089 1,989 342 - 342 1,647 17%
Repairs & Maintenance 5,344 6,491 5,000 33,180 32,656 - 32,656 524 98%
Interfund Allocations 90,906 76,327 48,956 48,956 48,956 - 48,956 - 100%
Other Services & Charges 2,949 2,849 5,152 7,827 4,963 - 4,963 2,864 63%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 159,612 142,649 140,297 151,356 132,113 - 132,113 19,242 87%
Capital - - - - - - - - -
Total Expenditures 517,289 498,306 556,675 567,734 512,958 - 512,958 54,775 90%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
We ensure the integrity and accuracy of City records, and liaise between the Common Council, City Administration and South Bend residents fostering relationships and common
ground.
We accomplish our mission by:
- Serving as a responsible steward of information and historical artifacts
- Empowering the community to engage
- Supporting open and transparent government
- Striving for the highest degree of excellence in customer service
This department is funded by property tax revenue collected in the General Fund.
Goals:
• New parking enforcement equipment and software
• Interdepartmental/public electronic filings and document management with legal electronic signatures and an online payment option
• Expand Amnesty Day to cover ordinance violation citations/ continue to increase collections revenue (third year of BMV access)
• Continual development of the Clerk's office SOPs and cross-training employees; education on media, retention, open-door laws, and incorporate active shooter protocols
• Continue inclusive transparency efforts to increase community awareness and engagement through ensuring ADA compliance of all offsite Council meetings, providing government
tours, and in continuing to build upon a comprehensive internship program
42
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Department Name Common Council Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 194,749 195,562 225,764 225,764 187,249 - 187,249 38,515 83%
Fringe Benefits 119,188 100,195 143,857 143,857 84,521 - 84,521 59,336 59%
Total Personnel 313,937 295,757 369,621 369,621 271,770 - 271,770 97,851 74%
Supplies 10,068 2,784 9,500 9,590 2,716 - 2,716 6,874 28%
Services & Charges
Professional Services 139,506 162,889 217,308 181,947 117,174 - 117,174 64,774 64%
Printing & Advertising 11,012 12,558 14,076 13,776 7,973 - 7,973 5,803 58%
Education & Training 790 496 12,226 10,726 2,069 - 2,069 8,657 19%
Travel 242 1,378 10,000 4,500 1,479 - 1,479 3,021 33%
Repairs & Maintenance 20,461 - 4,845 40,414 34,153 - 34,153 6,261 85%
Interfund Allocations 62,134 56,532 42,336 42,336 42,336 - 42,336 - 100%
Other Services & Charges 13,188 3,764 16,500 13,133 4,091 - 4,091 9,042 31%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 247,332 237,616 317,291 306,832 209,275 - 209,275 97,558 68%
Capital - - - - - - - - -
Total Expenditures 571,337 536,158 696,412 686,043 483,761 - 483,761 202,283 71%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The fiscal body of the City, which exists to make certain that our City Government is always responsive to the needs of our residents and that the betterment of South Bend is always
our highest priority.
This department is funded by property tax revenue collected in the General Fund.
The 2020 budget will be slightly higher than usual in order to provide resources for supplies and training for the 5 new council members.
Goals:
• Implement training & committee assignments for new council members
• Partner with the Administration on Police and Teamsters Collective bargaining negotiations
• Vote of confidence on continuing the Tapes Legal Action
• Continue Neighborhood meetings, walks and tours
• Fill every board, commission, and citizen appointee/training
• Improve technology to better serve the citizens
• Legislation to support electronic signatures and filings
43
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Controller's Office Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 1,499,948 1,619,488 1,349,985 1,355,885 1,353,939 - 1,353,939 1,946 100%
Fringe Benefits 565,152 502,640 496,175 490,275 480,160 - 480,160 10,115 98%
Other Personnel Costs 390 - - - - - - - -
Total Personnel 2,065,491 2,122,128 1,846,160 1,846,160 1,834,099 - 1,834,099 12,061 99%
Supplies 13,679 14,283 16,420 18,413 14,013 - 14,013 4,400 76%
Services & Charges
Professional Services 61,497 51,168 69,000 50,100 43,980 - 43,980 6,120 88%
Printing & Advertising 976 327 1,999 2,299 1,203 - 1,203 1,096 52%
Education & Training 8,823 7,175 5,760 4,360 1,994 - 1,994 2,366 46%
Travel 8,103 12,343 6,000 3,305 2,045 - 2,045 1,260 62%
Repairs & Maintenance 3,350 784 1,100 2,255 2,254 - 2,254 1 100%
Interfund Allocations 196,753 228,287 303,227 303,227 303,227 - 303,227 - 100%
Debt Service Principal 7,526 - - - - - - - -
Debt Service Interest & Fees 1,693 - - - - - - - -
Grants & Subsidies - - - - - - - - -
Other Services & Charges 26,294 33,225 11,585 15,685 14,429 - 14,429 1,256 92%
Interfund Transfers Out 500 - - - - - - - -
Total Services & Charges 315,515 333,308 398,671 381,231 369,132 - 369,132 12,099 97%
Capital - - - - - - - - -
Total Expenditures 2,394,684 2,469,719 2,261,251 2,245,804 2,217,244 - 2,217,244 28,560 99%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Department of Administration & Finance provides financial management and administrative services to City operations including finance and accounting services and risk
management. This budget accounts for the expenditures of the Controller's Office.
This department is funded by property tax revenue collected in the General Fund.
In 2020, Human Resources (6 positions) and the Office of Diversity & Inclusion (2 positions) will be separated into their own divisions budgeted in the General Fund (#101).
Personnel, supplies, and services associated with those divisions will be budgeted in those divisions going forward. Three (3) positions will be transferred from the Central Services
division (budgeted in Fund #222) into this budget: Director of Purchasing, Senior Purchasing Agent, and Inventory Control Technician. The salary cap for the Payroll Supervisor
position will be increased by 10% to reflect increased responsibilities. City-wide, all salary caps will increase by 2% from 2019 to 2020.
44
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Human Resources Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 373,580 375,637 374,910 - 374,910 727 100%
Fringe Benefits - - 144,079 142,022 139,389 - 139,389 2,633 98%
Total Personnel - - 517,659 517,659 514,299 - 514,299 3,360 99%
Supplies - - 750 750 642 - 642 108 86%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - 7,060 7,060 999 - 999 6,061 14%
Education & Training - - 3,200 3,200 795 - 795 2,405 25%
Travel - - 3,000 1,000 - - - 1,000 0%
Repairs & Maintenance - - - 200 100 - 100 100 50%
Interfund Allocations - - 79,317 79,317 79,317 - 79,317 - 100%
Other Services & Charges - - 6,300 6,100 1,760 - 1,760 4,340 29%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 98,877 96,877 82,972 - 82,972 13,906 86%
Capital - - - - - - - - -
Total Expenditures - - 617,286 615,286 597,913 - 597,913 17,374 97%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Human Resources is a division of the Department of Administration & Finance. It oversees the interviewing and hiring of City employees, manages employee benefits and training,
and ensures the City adheres to employment laws, making the City a great place to work. Human Resources continues to develop/implement innovative programs to build a positive
workplace culture, such as expanding the utilization of volunteer time-off and increasing training opportunities for employees.
This division is funded by property tax revenue collected in the General Fund.
In 2020, Human Resources will be separated into its own division budget. Personnel (6 positions), supplies, and services associated with Human Resources will be transferred out of
the Department of Administration & Finance's budget and budgeted in this division going forward. The salary cap for the Senior HR Generalist (Public Safety Focus) will be increased
by 6% to reflect increased responsibilities. City-wide, all salary caps will increase by 2% from 2019 to 2020.
45
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Diversity & Inclusion Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 209,582 219,582 165,515 - 165,515 54,067 75%
Fringe Benefits - - 71,867 73,752 50,278 - 50,278 23,474 68%
Total Personnel - - 281,449 293,334 215,793 - 215,793 77,541 74%
Supplies - - 1,500 1,500 74 - 74 1,426 5%
Services & Charges
Professional Services - - 80,000 15,576 14,260 - 14,260 1,316 92%
Printing & Advertising - - 1,500 2,200 2,025 - 2,025 175 92%
Education & Training - - 100,000 28,500 1,000 - 1,000 27,500 4%
Travel - - 5,000 4,650 - - - 4,650 0%
Repairs & Maintenance - - - 100 50 - 50 50 50%
Interfund Allocations - - 18,942 18,942 18,942 - 18,942 - 100%
Grants & Subsidies - - - - - - - - -
Other Services & Charges - - 8,500 12,350 2,843 - 2,843 9,507 23%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 213,942 82,318 39,119 - 39,119 43,198 48%
Capital - - - - - - - - -
Total Expenditures - - 496,891 377,152 254,986 - 254,986 122,165 68%
Revenue
Charges for Services - - 35,000 35,000 - - 35,000 0%
Other Income - - - 400 400 400 - 100%
Donations - - - 50,000 50,000 50,000 - 100%
Total Revenue - - 35,000 85,400 50,400 50,400 35,000 41%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Diversity, Equity, Inclusion provides educational opportunities for internal and external stakeholders, direction for equitable policy, process and procedure development
for City services, funding disbursement, and underrepresented population entrepreneurship that empowers every employee and resident to thrive.
In 2020, the Office of Diversity & Inclusion will add one position: Contract Compliance Administrator. This position will be responsible for making sure city vendors and contractors
are in compliance with City of South Bend inclusive procurement policy, State and Federal laws. The position will also be responsible for tracking all race and gender neutral initiatives,
and other approved programs that help create a more equitable and inclusive procurement outcomes for the City of South Bend. In 2020, the salary cap for the Manager of Inclusion
Projects will increase by 14%. City-wide, all salary caps will increase by 2% from 2019 to 2020.
The travel budget is for staff to attend various conferences. Possible conferences include: American Contract Compliance Association (ACCA), Just Economy, Government Alliance
on Race and Equity (GARE), Mid-States Minority Supplier Development Council (MSDC), Living Cities.
Other services & charges covers memberships to the following organizations: ACCA, GARE, Women's Business Enterprise National Council (WBENC), MidStates MSCS
$50,000 - Living Cities Inclusive Procurement grant $50,000. Workshop and training fees ($3,000 full day training workshops), non-compliance fees (variable scale), white papers ($50-
$175)
46
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Human Rights Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 176,018 116,754 163,686 163,686 134,381 - 134,381 29,305 82%
Fringe Benefits 65,074 30,779 64,207 64,207 49,745 - 49,745 14,462 77%
Total Personnel 241,092 147,533 227,893 227,893 184,125 - 184,125 43,767 81%
Supplies 898 1,022 1,000 1,000 765 - 765 235 77%
Services & Charges
Professional Services - 2,902 600 900 819 - 819 81 91%
Printing & Advertising - - 1,571 1,271 347 - 347 924 27%
Education & Training 1,461 2,320 2,500 950 600 - 600 350 63%
Travel - - - - - - - - -
Repairs & Maintenance 10,046 9,275 9,200 10,211 9,716 - 9,716 496 95%
Interfund Allocations 68,231 49,491 27,145 27,145 27,145 - 27,145 - 100%
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Grants & Subsidies - - - - - - - - -
Other Services & Charges 46,083 44,701 45,839 46,029 44,073 - 44,073 1,956 96%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 125,821 108,689 86,855 86,506 82,700 - 82,700 3,807 96%
Capital - - - - - - - - -
Total Expenditures 367,811 257,243 315,748 315,399 267,591 - 267,591 47,809 85%
Revenue
Other Income 21,734 39,613 30,000 30,069 30,069 30,069 - 100%
Total Revenue 21,734 39,613 30,000 30,069 30,069 30,069 - 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The purpose of the South Bend Human Rights Commission is to study and act upon problems which involve relationships between members of different ethnic groups, sexes, sexual
orientation or gender identity, nationalities, the disabled, and families with children. The South Bend Human Rights Commission's duties lie in enforcing employment, fair housing,
public accommodations, and education. Their goal is to ensure equal employment opportunity for all individuals, and to provide legal recourse in the areas of discrimination. The
Human Rights Commission provides keys to unlock the doors of discrimination.
In 2018, the South Bend Human Rights Commission expanded from City of South Bend to St. Joseph County. The South Bend Human Rights Commission is one of only two in the
state of Indiana eligible to investigate ICRC and EEOC cases. In 2018, the South Bend Human Rights Commission handled 5,043 inquiries within city limits. The continued
partnership with St. Joseph County, to investigate discrimination complaints, has resulted in an increase in caseload. In 2019, a part-time Administrative Assistant was added to help
with intake due to the increased caseload. The increase in health insurance from 2019 to 2020 is due to a one-time break in the health insurance cost per employee in 2019. In 2020,
health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
This division is funded by property tax revenue collected in the General Fund and ocassionally receives grants. HUD and EEOC grants are received in the Human Rights Federal
Grant Fund (#258).
47
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Department Name Legal Department Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 708,726 798,210 970,872 970,197 907,628 - 907,628 62,569 94%
Fringe Benefits 272,218 251,604 328,080 328,755 298,375 - 298,375 30,380 91%
Total Personnel 980,943 1,049,814 1,298,952 1,298,952 1,206,003 - 1,206,003 92,949 93%
Supplies 2,962 1,771 3,550 3,747 3,568 - 3,568 179 95%
Services & Charges
Professional Services 420 475 2,550 2,550 1,440 - 1,440 1,110 56%
Printing & Advertising - - 706 706 106 - 106 600 15%
Education & Training 6,917 10,998 12,000 10,879 8,063 - 8,063 2,816 74%
Travel 1,315 2,804 5,000 4,900 - - - 4,900 0%
Repairs & Maintenance - - - 100 100 - 100 - 100%
Interfund Allocations 78,152 96,719 62,820 62,820 62,820 - 62,820 - 100%
Other Services & Charges 17,336 14,804 20,105 19,976 16,929 - 16,929 3,047 85%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 104,140 125,800 103,181 101,931 89,458 - 89,458 12,473 88%
Capital - - - - - - - - -
Total Expenditures 1,088,046 1,177,385 1,405,683 1,404,630 1,299,029 - 1,299,029 105,601 92%
Revenue
Charges for Services 57,380 66,475 79,991 112,943 135,710 135,710 (22,767) 120%
Other Income 5,072 394 - - - - - -
Interfund Allocation Reimb - 54,689 56,529 56,529 56,529 56,529 - 100%
Total Revenue 62,452 121,558 136,520 169,472 192,239 192,239 (22,767) 113%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Legal Department provides quality legal representation to the City of South Bend’s Mayor, departments, commissions and agencies with a dedicated and professionally-skilled staff,
efficiently and cost effectively, in furtherance of the City’s strategic goals, and preserving the legal and ethical integrity of the City.
This department is funded by property tax revenue collected in the General Fund. This department also collects revenue for legal services provided to the South Bend Redevelopment
Commission. The Interfund Allocation Reimbursement is a transfer from the Liability Insurance Fund (#226) to reimburse the Legal Dept for 50% of personnel costs for Assistant
City Attorney.
In 2020, an additional Assistant City Attorney will be added to assist with:
• Board of Public Safety: Address trainings, policies, and procedures
• Office of Diversity and Inclusion: Support Diversity Initiatives, including implementation of Disparity Study results
• Area Plan Commission: Review and support of policies and procedures affecting zoning and land in South Bend
City-wide, all salary caps will increase by 2% from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In
2020, health insurance cost per employee is increased back to the regular rates. The increase in subscriptions is due to an annual increase incorporated into some of the standing
contracts, for which low market rates were negotiated and are considered very cost-effective. There are no other major changes in the department's budget.
48
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Engineering Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 651,541 1,630,795 1,841,018 1,820,893 1,680,220 - 1,680,220 140,673 92%
Fringe Benefits 247,411 515,864 617,268 617,393 588,063 - 588,063 29,330 95%
Total Personnel 898,952 2,146,659 2,458,286 2,438,286 2,268,284 - 2,268,284 170,003 93%
Supplies 13,530 12,665 22,700 33,723 5,144 - 5,144 28,579 15%
Services & Charges
Professional Services 118,203 139,573 160,000 192,960 151,673 - 151,673 41,287 79%
Printing & Advertising 2,265 3,520 8,535 7,742 1,872 - 1,872 5,870 24%
Education & Training 24,323 7,953 21,000 19,500 1,500 - 1,500 18,000 8%
Travel 11,736 9,682 15,250 15,227 3,762 - 3,762 11,465 25%
Repairs & Maintenance 19,988 4,840 26,500 33,300 5,718 - 5,718 27,582 17%
Interfund Allocations 344,631 365,366 418,440 418,440 418,440 - 418,440 - 100%
Debt Service Principal 20,099 14,637 10,755 10,756 10,755 - 10,755 1 100%
Debt Service Interest & Fees 1,190 407 194 195 194 - 194 1 100%
Other Services & Charges 17,788 18,918 21,300 22,057 12,314 - 12,314 9,743 56%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 560,223 564,896 681,974 720,177 606,228 - 606,228 113,949 84%
Capital - - - - - - - - -
Total Expenditures 1,472,705 2,724,221 3,162,960 3,192,186 2,879,656 - 2,879,656 312,531 90%
Revenue
Licenses & Permits 146,082 160,730 127,000 168,920 161,952 161,952 6,968 96%
Charges for Services 115,926 136,717 189,000 367,961 415,210 415,210 (47,249) 113%
Other Income 10,503 10,321 40,597 26,597 21,032 21,032 5,565 79%
Interfund Allocation Reimb - 1,400,059 1,436,881 1,436,881 1,436,881 1,436,881 - 100%
Total Revenue 272,510 1,707,827 1,793,478 2,000,359 2,035,075 2,035,075 (34,716) 102%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Engineering manages the development and expansion of the City’s infrastructure. It oversees Public Works projects from setting the standards to issuing the permits, administering the
contracts, and inspecting construction. Engineering is a division of the Department of Public Works.
This division is funded by property tax revenue collected in the General Fund, permits issued, and charges for engineering services. Engineering has an Engineering Service Agreement
(ESA) agreement with the Department of Community Investment (DCI). Prior to 2019, some Engineering staff were paid directly out of other departments' budgets. In 2019, all
Engineering staff were consolidated into one budget. The cost of those engineers (wages & benefits) is allocated back to the departments they serve. This is recognized as interfund
allocation reimbursement revenue.
The 2020 expenditures for Engineering have decreased by $57,161 compared to the 2019 amended budget, but increased by $154,327 as compared to the 2019 original budget. The
increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular
rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. Additionally, Interfund Allocations have increased by $54,709 and Supplies decreased.
49
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Office of Sustainability Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - 81,071 110,252 110,092 85,683 - 85,683 24,409 78%
Fringe Benefits - 26,572 30,801 30,961 27,950 - 27,950 3,011 90%
Total Personnel - 107,643 141,053 141,053 113,634 - 113,634 27,420 81%
Supplies - 3,934 23,800 40,982 23,361 - 23,361 17,622 57%
Services & Charges
Professional Services - 37,201 190,000 182,348 74,584 - 74,584 107,764 41%
Printing & Advertising - - 674 674 - - - 674 0%
Education & Training - 18 2,800 2,800 86 - 86 2,714 3%
Travel - 201 3,800 635 - - - 635 0%
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - 19,234 9,740 9,740 9,740 - 9,740 - 100%
Grants & Subsidies - - - - - - - - -
Other Services & Charges - 3,487 5,700 23,814 12,760 - 12,760 11,054 54%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 60,142 212,714 220,011 97,171 - 97,171 122,841 44%
Capital - - - 50,000 - - - 50,000 0%
Total Expenditures - 171,719 377,567 452,046 234,165 - 234,165 217,883 52%
Revenue
Other Income 69,005 - - 9,300 9,299 9,299 1 100%
Total Revenue 69,005 - - 9,300 9,299 9,299 1 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Office of Sustainability designs and implements projects and programs that bring environmental, social, and economic value to city government and the public. The Office of
Sustainability is a division of the Department of Public Works.
Goals:
- Create a culture of sustainability as “business as usual” across all municipal operations
- Incorporate sustainability into awareness, culture, and common practice of South Bend businesses and residents
- Prepare for impacts of climate change in the community
- Reduce the community’s greenhouse gas emissions
This division is funded by property tax revenue collected in the General Fund. The Office of Sustainability also receives revenue from grants and energy rebates.
The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the
regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
A significant increase in professional services is for the implementation of the climate action plan and to increase the ability to pursue grants and partnerships.
Rate case participation, previously funded by utilities enterprise accounts, will now be housed in Sustainability's budget.
The Office of Sustainability will continue to fund the installation of electric vehicle chargers, two in 2020 and one each year after that.
Note: Prior to 2019, this division was accounted for in the Central Services Fund (#222).
50
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name AmeriCorps Grant Program Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 13,424 244,129 262,722 262,722 225,247 - 225,247 37,475 86%
Fringe Benefits 3,252 40,651 57,060 57,060 37,207 - 37,207 19,853 65%
Total Personnel 16,677 284,780 319,782 319,782 262,454 - 262,454 57,328 82%
Supplies 53 43,669 48,850 53,068 10,067 - 10,067 43,001 19%
Services & Charges
Professional Services - 12,054 44,051 38,312 31,982 - 31,982 6,331 83%
Printing & Advertising - 594 1,200 1,200 139 - 139 1,061 12%
Education & Training - 4,769 7,624 9,424 676 - 676 8,748 7%
Travel - 10,609 10,006 10,006 726 - 726 9,280 7%
Repairs & Maintenance - - - - - - - - -
Grants & Subsidies - - - - - - - - -
Other Services & Charges 638 1,125 6,820 7,320 1,755 - 1,755 5,565 24%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 638 29,151 69,701 66,262 35,278 - 35,278 30,985 53%
Capital - - - - - - - - -
Total Expenditures 17,368 357,600 438,333 439,112 307,799 - 307,799 131,314 70%
Revenue
Intergov./ Grants - 117,240 177,238 177,238 176,231 176,231 1,007 99%
Interfund Transfers In - 135,000 70,000 105,000 105,000 105,000 - 100%
Total Revenue - 252,240 247,238 282,238 281,231 281,231 1,007 100%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2018, the City of South Bend won a $150,000 grant to fund South Bend Home Corps, a new residential efficiency, health, and safety program staffed by 10 full-time AmeriCorps
members. This is a division of the Department of Public Works and works directly with the Office of Sustainability.
Goals:
- Empower homeowners to understand bills and manage energy and water use.
- Assess homes for energy or water savings and safety or health hazards.
- Install basic efficiency and weatherization measures.
- Facilitate homeowner in accessing other City or community programs for significant repair or health/safety issues.
- Hold public workshops and education events.
This division is funded by property tax revenue collected in the General Fund, the AmeriCorps grant, and transfers in from City departments that benefit from the AmeriCorps
program.
The AmeriCorps grant amount requested will increase annually due to increases in allowable costs. In addition, this program is expected to slowly grow to house more AmeriCorps
members and serve additional households - increasing the per-member and per-household costs but not impacting overhead or staffing costs. Grant reimbursements are expected to
grow at the same rate as expenditures. AmeriCorps members are not employees of the City. Program start-up costs will continue into the first part of 2020 but from 2021 and on, office
supply and small tool expenditures will level out. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health
insurance cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
51
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Streets & Sewers Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Interfund Transfers Out - - - 500,000 - - - 500,000 0%
Total Expenditures - - - 500,000 - - - 500,000 0%
Explanation of Expenditures
In the first quarter of 2020, the Common Council approved an additional appropriation to transfer $500,000 to the Motor Vehicle Highway Fund (#202) to help fund street paving.
52
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Department Name Police Department Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 17,703,733 17,218,225 17,208,074 16,921,627 15,563,454 - 15,563,454 1,358,173 92%
Fringe Benefits 6,365,856 5,275,228 5,737,594 5,739,069 5,423,162 - 5,423,162 315,907 94%
Total Personnel 24,069,590 22,493,452 22,945,668 22,660,696 20,986,615 - 20,986,615 1,674,080 93%
Supplies 715,253 905,823 1,274,943 1,270,837 767,165 - 767,165 503,672 60%
Services & Charges
Professional Services 434,585 657,704 575,000 840,792 765,305 - 765,305 75,487 91%
Printing & Advertising - - 24,721 20,221 3,288 - 3,288 16,933 16%
Utilities 183,917 185,066 174,408 181,408 170,952 - 170,952 10,456 94%
Education & Training 4,785 350 - 500 426 - 426 74 85%
Travel 1,433 1,339 250 1,898 1,648 - 1,648 250 87%
Repairs & Maintenance 327,995 906,259 1,042,027 989,965 871,987 - 871,987 117,978 88%
Interfund Allocations 3,055,248 4,333,272 3,651,431 3,651,431 3,651,431 - 3,651,431 - 100%
Debt Service Principal 141,435 137,083 139,178 139,178 139,178 - 139,178 - 100%
Debt Service Interest & Fees 8,406 5,837 3,742 3,742 3,742 - 3,742 - 100%
Grants & Subsidies 15,916 3,026 57,000 56,248 5,635 - 5,635 50,613 10%
Other Services & Charges 270,597 252,846 336,908 325,290 272,619 - 272,619 52,671 84%
Interfund Transfers Out - 26,423 - - - - - - -
Total Services & Charges 4,444,316 6,509,206 6,004,665 6,210,673 5,886,212 - 5,886,212 324,462 95%
Capital - 102,885 - - - - - - -
Total Expenditures 29,229,159 30,011,366 30,225,276 30,142,206 27,639,992 - 27,639,992 2,502,214 92%
Revenue
Charges for Services - - - 8,316 8,316 8,316 - 100%
Other Income 292,508 613,356 453,450 493,660 655,931 655,931 (162,271) 133%
Donations - - 7,500 7,500 - - 7,500 0%
Interfund Transfers In - - - 1,547,272 1,547,272 1,547,272 - 100%
Total Revenue 292,508 613,356 460,950 2,056,748 2,211,518 2,211,518 (154,771) 108%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
MISSION: The South Bend Police Department works to safeguard the lives and property of the people we serve, to reduce the incidence and fear of crime, and to resolve problems
among residents. The Department, in partnership with our community, strives to protect the life, property, and the personal liberties of all individuals. We believe that the overall quality
of life for all residents will improve through the deterrence of criminal activity and an understanding of the diversity of cultures within this community. We also work to build and sustain
community-police relationships to advance a culture of trust and inclusion.
VISION: To constantly strive for excellence in the quality of police service to help ensure a safe community for everyone.
This department is funded by property tax revenue collected in the General Fund. The department also receives reimbursement for officers working at various events and other units.
Charges for Services includes $320,000 for the School Resource Officer (SRO) program, $60,000 from the ATF, $7,000 from the DEA, and $7,500 for firearms training of the University
of Notre Dame police officers.
In 2020, the Police Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
2020 Changes to Budgeted Personnel
+3 Sworn Officers – two in the General Fund (#101) and one in the Public Safety LOIT Fund (#249)
–2 Records Clerk Positions – eliminate third shift of Records Division and close overnight, dedicated phone with direct line to 911 center will be available for emergencies
Transfer 7 Positions from Police Dept to new Crime Lab Division in the General Fund (#101) – separating the budget from the rest of the department, plan to start offering services to
other governmental agencies for a fee
Supplies
• Taser purchases - $110,000 per year until 2023
Services & Charges
• ShotSpotter - Contract increased by $200,000 from 2019 to 2020. ShotSpotter is an advanced system of sensors, algorithms and artificial intelligence to detect, locate and alert police to
gunfire.
• Debt Service - Several police car leases funded by the General Fund will be fully paid off in 2021.
• Grants & Subsidies - increase for the expansion of the Police Athletic League (PAL) Program.
53
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Police Crime Lab Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 424,616 424,616 395,207 - 395,207 29,410 93%
Fringe Benefits - - 160,375 160,375 142,250 - 142,250 18,125 89%
Total Personnel - - 584,991 584,991 537,456 - 537,456 47,535 92%
Supplies - - 17,000 15,879 15,373 - 15,373 506 97%
Services & Charges
Professional Services - - - 8 8 - 8 - 105%
Printing & Advertising - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - - - - - - - -
Interfund Allocations - - - - - - - - -
Debt Service Principal - - 25,416 25,416 - - - 25,416 0%
Debt Service Interest & Fees - - 3,861 3,861 - - - 3,861 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 29,277 29,285 8 - 8 29,277 0%
Capital - - - - - - - - -
Total Expenditures - - 631,268 630,155 552,838 - 552,838 77,318 88%
Revenue
Charges for Services - - - 7,000 7,756 7,756 (756) 111%
Total Revenue - - - 7,000 7,756 7,756 (756) 111%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division was created to track expenditures related to South Bend Police Department Crime Lab.ommunity programs for significant repair or health/safety issues.
Crime Lab services offered include: serial number restoration, tool matching, fracture matching, tires and footwear, video analysis, trace evidence examination, distance proximity
determination, expert testimony, facial recognition.
The Crime Lab plans to offer services to other agencies for a charge. Currently, the Lab provides these services free of charge. Revenue estimates will be set after the demand for
services and billable charges are determined.
Personnel & Supplies
In 2020, seven (7) existing positions will be transferred from the Police Dept to this new division along with the lab's budget for operating supplies. Separating the Crime Lab's budget
from the rest of the Police Department will allow the Department to better track expenditures directly related to the Crime Lab.
Lab Information Management System (LIMS)
In order to manage the workflow and be able to bill other agencies, the City needs to purchase a Lab Information Management System (LIMS) software solution. LIMS tracks the chain
of custody of evidence, test results, and other lab information. The 2020 budget includes an estimate for debt service payments for a capital lease to purchase a LIMS. However, after
the passage of the budget, the City was informed that it was awarded a grant to purchase a LIMS and a new lab microscope. The new microscope will be for firearm and tool mark
examination, replacing a 13+ year-old microscope. The budget for debt service payments will not be needed.
54
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Department Name Fire Department Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 13,090,460 12,884,584 16,336,954 16,753,835 16,374,216 - 16,374,216 379,619 98%
Fringe Benefits 5,044,259 3,938,049 5,551,703 5,640,459 5,397,609 - 5,397,609 242,850 96%
Total Personnel 18,134,719 16,822,632 21,888,657 22,394,294 21,771,825 - 21,771,825 622,469 97%
Supplies 405,751 585,336 570,437 677,383 591,801 - 591,801 85,582 87%
Services & Charges
Professional Services 163,002 294,517 224,000 241,142 233,686 - 233,686 7,456 97%
Printing & Advertising 132 - 22,214 4,999 2,063 - 2,063 2,935 41%
Utilities 275,135 287,600 284,666 344,166 293,257 - 293,257 50,909 85%
Education & Training 76,396 51,604 93,000 76,000 67,844 - 67,844 8,156 89%
Travel 38,825 38,139 20,500 9,229 6,318 - 6,318 2,911 68%
Repairs & Maintenance 911,197 1,042,780 807,000 1,209,751 1,159,796 - 1,159,796 49,955 96%
Interfund Allocations 1,498,978 1,979,778 1,890,530 1,890,530 1,890,530 - 1,890,530 - 100%
Other Services & Charges 12,470 5,702 38,500 48,063 39,047 - 39,047 9,016 81%
Interfund Transfers Out - 608,052 - - - - - - -
Total Services & Charges 2,976,134 4,308,172 3,380,410 3,823,880 3,692,540 - 3,692,540 131,338 97%
Capital - - - - - - - - -
Total Expenditures 21,516,603 21,716,141 25,839,504 26,895,556 26,056,166 - 26,056,166 839,389 97%
Revenue
Intergov./ Grants - 302,484 67,486 67,486 14,866 14,866 52,620 22%
Licenses & Permits - - 24,000 24,000 19,227 19,227 4,773 80%
Charges for Services - 409 4,500 1,152 337 337 815 29%
Donations - 345 - 420 420 420 - 100%
Other Income 7,213 11,447 2,000 6,073 6,033 6,033 40 99%
Interfund Transfers In - - 1,771,992 3,474,135 3,474,135 3,474,135 - 100%
Total Revenue 7,213 314,685 1,869,978 3,573,266 3,515,018 3,515,018 58,248 98%
Department Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The South Bend Fire Department exists to provide our community with the highest quality emergency services protecting life and property through education, response, and dynamic
outreach. The objective of the South Bend Fire Department is to provide rapid and efficient response to emergency medical incidents, fires, hazardous materials incidents, and
complex rescue situations in order to safeguard the life and property of our citizens. This requires planning and development of response capabilities to ensure that future needs and
the efficiency of operations are addressed. Public education and prevention services are provided to ensure citizen safety before an incident occurs. This is the safest and most cost-
effective method for providing public safety. The South Bend Fire Department endeavors to give the best emergency medical care available backed by evidence-based medical
practices which give citizens the best chance for positive outcomes and continued quality of life. Providing the members of the South Bend Fire Department with the latest and best
available equipment and training to perform their duties gives them the tools to effect the best possible outcomes when emergencies occur. The South Bend Fire Department is
dedicated to providing expert-level service with an all-hazards approach to public safety.
2020 is the third year of a 4-year collective bargaining agreement - the negotiated 2% increase in wages from 2019 to 2020 is reflected. The South Bend Fire Department conducts
recruit academies when its staffing becomes insufficient, generally after the 6th opening. The academy is approximately 21 weeks long - therefore, the department budgets 6 civilian
recruit positions for 21 weeks.
- Memorial Hospital is no longer contracting with the Fire Department to provide neonatal transportation. The changes in revenue and expenditures are reflected in the budget.
The program was supported by approximately 3 positions. The Fire Department proposes to eliminate two of those positions through attrition and transfer one to expand the
Community Paramedic Program.
- The Community Paramedic Program was established to interact with repeat users of the EMS system to assess their needs prior to them calling 911 and taking a trip to the
emergency room. This program proved to be very successful and an additional position will be added in 2020 to expand the program and work with even more citizens to prevent
unnecessary calls and trips to the emergency room.
- In 2020, the Fire Department is moving all firefighters (47) assigned to Emergency Medical Services to the General Fund. This includes wages & benefits, supplies, and services
previously accounted for in the EMS Operating Fund (#288). Keeping firefighter EMS personnel in a separate budget is impractical due to frequently changing assignments. EMS
expenditures related to billing will be accounted for in separate division in the General Fund.
- Fire Department capital needs are budgeted in the Fire Department Capital Fund (#287).
This department is funded by property tax revenue collected in the General Fund. This department also collects fire building plan review fees.
In 2020, the Fire Department received funds from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to help offset public safety personnel overtime costs related
to the COVID-19 pandemic. This revenue is represented as an interfund transfer in from the COVID-19 Response Fund (#264).
55
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Fire Training Center Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - - - - - - - -
Fringe Benefits - - - - - - - - -
Total Personnel - - - - - - - - -
Supplies - - 323,500 14,535 13,842 - 13,842 693 95%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - - - - - - - -
Utilities - - 33,000 8,500 5,729 - 5,729 2,771 67%
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - 110,000 26,900 10,605 - 10,605 16,295 39%
Interfund Allocations - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 143,000 35,400 16,334 - 16,334 19,066 46%
Capital - - - - - - - - -
Total Expenditures - - 466,500 49,935 30,175 - 30,175 19,759 60%
Revenue
Charges for Services - - 50,000 5,000 1,050 1,050 3,950 21%
Total Revenue - - 50,000 5,000 1,050 1,050 3,950 21%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Training Center hosts the recruit academy, as well as other classes to the South Bend Fire Departments as well as other agencies, and is utilized for specialized training.
This department is funded by property tax revenue collected in the General Fund and by charges to outside fire departments for their use of the Luther J Taylor Sr. Fire Training
Center. Recruitment Academy and other classes are offered to other agencies for a fee.
Expenditures are directly related to running the Center and include utilities and maintenance of the facility. Supplies and services needed for classes and equipment for recruits is also
accounted for in the Fire Training Center budget.
During 2019 and 2020, capital improvements will be made to the training center through the use of bond proceeds. Capital expenditures related to the fire training center upgrade can
be seen in the Fire Station #9 Bond Capital Fund (#451).
56
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Emergency Medical Services Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages - - 138,605 138,605 138,124 - 138,124 481 100%
Fringe Benefits - - 73,548 78,048 75,881 - 75,881 2,167 97%
Total Personnel - - 212,153 216,653 214,005 - 214,005 2,648 99%
Supplies - - 65,496 256,768 232,073 - 232,073 24,695 90%
Services & Charges
Professional Services - - 80,610 31,085 14,058 - 14,058 17,027 45%
Printing & Advertising - - 12,200 4,900 220 - 220 4,680 4%
Education & Training - - 4,000 66,300 66,239 - 66,239 61 100%
Repairs & Maintenance - - 133,600 6,600 2,640 - 2,640 3,960 40%
Interfund Allocations - - 10,159 10,159 10,159 - 10,159 - 100%
Other Services & Charges - - 20,000 55,900 52,907 - 52,907 2,993 95%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 260,569 174,944 146,224 - 146,224 28,721 84%
Capital - - - - - - - - -
Total Expenditures - - 538,218 648,365 592,302 - 592,302 56,064 91%
Revenue
Charges for Services - - 3,593,000 3,228,125 3,491,328 3,491,328 (263,203) 108%
Other Income - - - 60 186 186 (126) 310%
Total Revenue - - 3,593,000 3,228,185 3,491,515 3,491,515 (263,329) 108%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Emergency Medical Services is a division of the Fire Department. Revenues and expenditures related to EMS billing are tracked in this budget.
The Fire Department recovers significant portion of the cost of EMS services through insurance and patient payments.
Prior to 2020, the EMS operations were tracked in the EMS Operating Fund (#288). Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its
own fund would require interfund transfers. Starting in 2020, EMS activities will be moved to the General Fund. Moving EMS revenue and expenditures into the General Fund will
simplify accounting.
This budget covers the cost of four EMS billing personnel (wages & benefits); office supplies, postage, and collection fees for EMS billing; various EMS supplies; and preventative
maintenance and repairs to EMS equipment.
Ideally, the cost of firefighters assigned to EMS activities would be tracked here as well; but due to frequent changes in assignments, it has proven impractical. Instead, the Fire
Department will estimate EMS personnel costs by number of positions assigned, rather than specific firefighters.
57
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Morris Performing Arts Center Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 363,209 381,917 505,675 505,675 285,767 - 285,767 219,908 57%
Fringe Benefits 187,894 147,033 210,020 210,020 131,601 - 131,601 78,419 63%
Total Personnel 551,102 528,950 715,695 715,695 417,368 - 417,368 298,327 58%
Supplies 20,327 20,954 26,886 38,850 22,110 - 22,110 16,740 57%
Services & Charges
Professional Services - 2,160 10,200 12,718 2,518 - 2,518 10,200 20%
Printing & Advertising 25,151 43,730 46,694 41,917 15,702 - 15,702 26,215 37%
Utilities 120,748 128,031 136,268 138,818 112,645 - 112,645 26,173 81%
Education & Training 3,025 2,938 4,500 4,300 - - - 4,300 0%
Travel 3,786 5,648 11,000 13,743 1,469 - 1,469 12,274 11%
Repairs & Maintenance 40,721 85,650 107,000 103,916 34,268 - 34,268 69,648 33%
Interfund Allocations 179,604 240,405 210,875 210,875 210,875 - 210,875 - 100%
Other Services & Charges 9,062 10,358 19,455 19,655 11,433 - 11,433 8,222 58%
Interfund Transfers Out - - - 175,579 175,579 - 175,579 - 100%
Total Services & Charges 382,097 518,920 545,992 721,521 564,488 - 564,488 157,032 78%
Capital - 22,230 - - - - - - -
Total Expenditures 953,526 1,091,053 1,288,573 1,476,066 1,003,966 - 1,003,966 472,099 68%
Revenue
Charges for Services 1,131,903 1,220,096 1,139,000 740,018 317,745 317,745 422,273 43%
Other Income 50,540 46,536 50,000 48,982 5,930 5,930 43,052 12%
Interfund Allocation Reimb - - - 40,118 40,118 40,118 - 100%
Interfund Transfers In - - - - 55,367 55,367 (55,367) -
Total Revenue 1,182,443 1,266,632 1,189,000 829,118 419,160 419,160 409,958 51%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating costs of the Morris Performing Arts Center, the premier performing arts center in this region of the country. It provides improved quality of
life to the City citizens, serves as an economic catalyst in the City, and fosters historic preservation of landmark City venues. The Morris Performing Arts Center is a division under the
Department of Venues, Parks & Arts.
This division is funded by charges for services including facility rental, concessions, ticket handling fees, and more. If the charges for services don't cover the annual expenditures, the
remainder is subsidized by property tax revenue. Highly popular Broadway shows, such as Wicked and Phantom of the Opera, have increased profits over the last few years. There is a
ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris/Palais Self-Promotion Fund (#274), and $1.00 deposited into
Morris PAC Capital Fund (#416).
Starting in 2020, the Parking Garage Fund (#601) will reimburse the Morris PAC for 100% of costs of wages and benefits for the Manager-Facility Operations. This is represented as
an Interfund Allocation Reimbursement.
In 2020, the position of Event Service Technician will be transferred from the Palais Royale to the Morris PAC. The General Manager-Venues position will continue to be paid out of
the Century Center Operations Fund (#670) and allocated back to the Morris at 50% (cost of wages & benefits). This expense is part of Other Interfund Allocations. City-wide, all
salary caps will increase by 2% from 2019 to 2020. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health
insurance cost per employee is increased back to the regular rates. Maintenance and utilities continue to increase.
In 2020, $175,579 was transferred to the Morris Capital Fund (#416) to help fund the Morris ceiling repair.
58
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Division Name Palais Royale Ballroom Fund Number 101
Fund Type General Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Expenditures by Type
Personnel
Salaries & Wages 121,692 88,606 79,967 79,967 28,543 - 28,543 51,424 36%
Fringe Benefits 82,636 49,675 39,482 39,482 28,243 - 28,243 11,239 72%
Total Personnel 204,328 138,282 119,449 119,449 56,786 - 56,786 62,663 48%
Supplies 13,006 5,181 13,322 13,792 5,031 - 5,031 8,761 36%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising 25,686 21,346 22,349 23,357 3,693 - 3,693 19,664 16%
Utilities 81,902 88,730 82,582 83,732 80,505 - 80,505 3,227 96%
Education & Training - - 510 510 - - - 510 0%
Travel - - 2,040 2,040 - - - 2,040 0%
Repairs & Maintenance 31,283 54,179 82,000 75,495 26,223 - 26,223 49,272 35%
Interfund Allocations 29,690 48,511 43,637 43,637 43,637 - 43,637 - 100%
Other Services & Charges 3,233 2,181 10,761 15,761 5,539 - 5,539 10,222 35%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 171,794 214,947 243,879 244,532 159,596 - 159,596 84,935 65%
Capital 15,000 - 15,300 15,300 - - - 15,300 0%
Total Expenditures 404,127 358,410 391,950 393,073 221,414 - 221,414 171,659 56%
Revenue
Charges for Services 236,085 197,585 229,572 230,272 88,843 88,843 141,429 39%
Other Income 22,540 18,694 20,000 19,300 4,966 4,966 14,334 26%
Total Revenue 258,625 216,280 249,572 249,572 93,809 93,809 155,763 38%
Division Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This division accounts for the operating expenses of the Palais Royale, a premier banquet/meeting facility. It provides exquisite food and beverage catering service, for both social
events and business events, and supports South Bend's downtown economy. The Palais Royale is distinguished by its history and ambiance. The Palais Royale is a division under the
Department of Venues, Parks & Arts.
This division is funded by property tax revenue collected in the General Fund and from charges for services including concessions.
In 2020, the position of Event Service Technician will be transferred from the Palais Royale to the Morris PAC. City-wide, all salary caps will increase by 2% from 2019 to 2020. The
increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular
rates.
59
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Parks & Recreation Fund Number 201
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 9,591,899 10,048,047 9,340,797 9,566,845 9,566,845 9,566,845 - 100%
Intergov./ Shared Revenues 842,315 890,592 845,000 904,581 904,581 904,581 - 100%
Intergov./ Grants 746,101 3,635,801 - 648,098 648,098 648,098 - 100%
Charges for Services 1,715,313 2,583,508 3,036,794 3,204,690 2,760,462 2,760,462 444,228 86%
Interest Earnings 82,586 140,690 87,861 7,250 7,167 7,167 83 99%
Donations 81,500 1,714,670 1,215,000 1,219,000 1,061,421 1,061,421 157,579 87%
Other Income 337,727 329,248 82,500 123,170 127,858 127,858 (4,688) 104%
Interfund Transfers In 2,345,846 410,867 800,000 800,000 800,000 800,000 - 100%
Total Revenue 15,743,288 19,753,423 15,407,952 16,473,634 15,876,432 15,876,432 597,202 96%
Expenditures by Division
Park Administration 1,259,102 1,723,159 1,514,423 1,518,780 1,499,024 - 1,499,024 19,756 99%
Park Maintenance 6,347,725 9,916,774 6,730,222 7,438,279 6,962,316 - 6,962,316 475,963 94%
Golf Courses 1,416,310 1,621,929 1,550,027 1,639,574 1,501,398 - 1,501,398 138,176 92%
Recreation 1,911,046 3,034,640 3,146,517 3,046,313 2,773,309 - 2,773,309 273,004 91%
Marketing & Events 803,874 965,503 1,266,763 986,749 882,516 - 882,516 104,234 89%
Park Projects & Capital 1,196,285 6,432,472 500,000 1,228,989 1,041,871 - 1,041,871 187,117 85%
Potawatomi Zoo 712,660 700,000 700,000 700,000 700,000 - 700,000 - 100%
Park Debt - - - - - - - - -
Total Expenditures 13,647,003 24,394,477 15,407,952 16,558,684 15,360,434 - 15,360,434 1,198,250 93%
Expenditures by Type
Personnel
Salaries & Wages 5,399,492 5,970,871 6,247,884 6,195,699 6,015,996 - 6,015,996 179,703 97%
Fringe Benefits 2,271,216 1,850,776 2,217,404 2,170,017 2,133,462 - 2,133,462 36,555 98%
Total Personnel 7,670,708 7,821,647 8,465,288 8,365,716 8,149,458 - 8,149,458 216,258 97%
Supplies 998,555 1,291,583 1,514,963 1,527,182 1,173,909 - 1,173,909 353,273 77%
Services & Charges
Professional Services 444,315 443,786 141,069 240,520 192,616 - 192,616 47,904 80%
Printing & Advertising 37,141 112,043 261,929 166,032 102,375 - 102,375 63,657 62%
Utilities 651,921 764,164 674,112 847,025 790,831 - 790,831 56,194 93%
Education & Training 10,086 23,428 34,500 28,657 11,167 - 11,167 17,490 39%
Travel 12,764 20,508 34,922 15,585 3,355 - 3,355 12,230 22%
Repairs & Maintenance 415,648 689,481 401,510 563,793 515,084 - 515,084 48,709 91%
Interfund Allocations 1,064,472 1,672,261 1,421,220 1,421,220 1,421,220 - 1,421,220 - 100%
Debt Service Principal 352,675 456,436 516,346 541,182 504,636 - 504,636 36,546 93%
Debt Service Interest & Fees 32,161 43,303 50,033 53,451 47,338 - 47,338 6,113 89%
Grants & Subsidies 691,626 715,000 715,000 715,000 715,000 - 715,000 - 100%
Other Services & Charges 422,349 1,176,018 677,060 861,433 691,376 - 691,376 170,057 80%
Interfund Transfers Out - - - 11,799 11,799 - 11,799 - 100%
Total Services & Charges 4,135,158 6,116,428 4,927,701 5,465,698 5,006,796 - 5,006,796 458,900 92%
Capital 842,582 9,164,819 500,000 1,200,088 1,030,272 - 1,030,272 169,817 86%
Total Expenditures 13,647,003 24,394,477 15,407,952 16,558,684 15,360,434 - 15,360,434 1,198,248 93%
Net Surplus / (Deficit) 2,096,285 (4,641,054) - (85,050) 515,998 515,998
Beginning Cash Balance 6,210,755 8,278,260 3,649,543
Cash Adjustments (28,780) 12,338 -
Ending Cash Balance 8,278,260 3,649,543 3,564,494 4,156,004
Cash Reserves Target 3,411,751 6,098,619 4,139,671
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operation of the Parks & Recreation side of South Bend Venues, Parks & Arts (VPA). The purpose is to provide quality spaces, places, and experiences
within the City. There are several operational divisions within the department: Administration, Maintenance, Golf, Recreation, and Experience/Marketing. There are three
capital/special project divisions: Regional Cities Grant, Pokagon Band Donation, and Leighton Foundation Grant.
This fund's main source of revenue is property taxes. This fund also receives auto excise and commercial vehicle excise tax (intergovernmental shared revenues). Additional revenue is
derived from charges for services such as pavilion rental, golf course fees, concessions, and fees for camps, leagues, fitness centers, and special events. In 2019, this fund received a
donation of $450,000 from the Pokagon Band. It will be received annually through 2023. The Regional Cities Grant of $5 million dollars is expected to be completed in 2019. In 2019,
VPA received $1,000,000 from the Leighton Foundation. Interfund transfers from the EDIT Fund (#408) help subsidize the Parks operations. Revenue will decrease in 2020 due to
the completion of the $5 million Regional Cities Grant in 2019, decrease in Donations and the decrease in estimated Property Tax receipts due to circuit breaker property tax reform.
Capital Projects - In 2019, capital expenditures reflect the use of the Regional Cities, Leighton Foundation, and Pokagon Band funds for the Howard Park renovation project. In 2020,
the decrease in capital expenditures reflects the substantial completion of the Howard Park renovation project and the use of the noted grants and donations. Two new positions will
be added in 2020: additional Manager-Park Grounds and Youth Engagement Coordinator (this position will oversee the Youth Employment Program and its expansion).
Accounting Change - In 2019, the Recreation Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in them
is represented in the Parks & Recreation Fund (#201). This will allow for better reporting and more efficient use of funds.
Cash Reserves Target
25% of Annual expenditures
60
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 9,591,899 10,048,047 9,340,797 9,566,845 9,566,845 9,566,845 - 100%
Intergov./ Shared Revenues 842,315 890,592 845,000 904,581 904,581 904,581 - 100%
Intergov./ Grants 746,101 3,635,801 - 648,098 648,098 648,098 - 100%
Charges for Services 2,669,972 2,583,508 3,036,794 3,204,690 2,760,462 2,760,462 444,228 86%
Interest Earnings 99,025 140,690 87,861 7,250 7,167 7,167 83 99%
Donations 111,123 1,714,670 1,215,000 1,219,000 1,061,421 1,061,421 157,579 87%
Other Income 343,567 329,248 82,500 123,170 127,858 127,858 (4,688) 104%
Interfund Transfers In 2,345,846 410,867 800,000 800,000 800,000 800,000 - 100%
Total Revenue 16,749,848 19,753,423 15,407,952 16,473,634 15,876,432 15,876,432 597,202 96%
Expenditures by Fund
Parks & Recreation Fund (#201)13,647,003 24,394,477 15,407,952 16,558,684 15,360,434 - 15,360,434 1,198,250 93%
Recreation Nonreverting Fund (#203) 1,760,359 - - - - - - - -
Parks Capital Fund (#405)171,530 - - - - - - - -
Total Expenditures 15,578,892 24,394,477 15,407,952 16,558,684 15,360,434 - 15,360,434 1,198,250 93%
Expenditures by Division
Park Administration 1,259,102 1,723,159 1,514,423 1,518,780 1,499,024 - 1,499,024 19,756 99%
Park Maintenance 6,514,887 9,916,774 6,730,222 7,438,279 6,962,316 - 6,962,316 475,963 94%
Golf Courses 1,420,678 1,621,929 1,550,027 1,639,574 1,501,398 - 1,501,398 138,176 92%
Recreation 3,528,596 3,034,640 3,146,517 3,046,313 2,773,309 - 2,773,309 273,004 91%
Marketing & Events 946,684 965,503 1,266,763 986,749 882,516 - 882,516 104,234 89%
Park Projects & Capital 1,196,285 6,432,472 500,000 1,228,989 1,041,871 - 1,041,871 187,117 85%
Potawatomi Zoo 712,660 700,000 700,000 700,000 700,000 - 700,000 - 100%
Park Debt - - - - - - - - -
Total Expenditures 15,578,892 24,394,477 15,407,952 16,558,684 15,360,434 - 15,360,434 1,198,250 93%
Expenditures by Type
Personnel
Salaries & Wages 5,699,791 5,970,871 6,247,884 6,195,699 6,015,996 - 6,015,996 179,703 97%
Fringe Benefits 2,297,296 1,850,776 2,217,404 2,170,017 2,133,462 - 2,133,462 36,555 98%
Total Personnel 7,997,087 7,821,647 8,465,288 8,365,716 8,149,458 - 8,149,458 216,258 97%
Supplies 1,140,274 1,291,583 1,514,963 1,527,182 1,173,909 - 1,173,909 353,273 77%
Services & Charges
Professional Services 571,404 443,786 141,069 240,520 192,616 - 192,616 47,904 80%
Printing & Advertising 100,423 112,043 261,929 166,032 102,375 - 102,375 63,657 62%
Utilities 651,921 764,164 674,112 847,025 790,831 - 790,831 56,194 93%
Education & Training 15,096 23,428 34,500 28,657 11,167 - 11,167 17,490 39%
Travel 22,704 20,508 34,922 15,585 3,355 - 3,355 12,230 22%
Repairs & Maintenance 431,450 689,481 401,510 563,793 515,084 - 515,084 48,709 91%
Interfund Allocations 1,174,618 1,672,261 1,421,220 1,421,220 1,421,220 - 1,421,220 - 100%
Debt Service Principal 352,675 456,436 516,346 541,182 504,636 - 504,636 36,546 93%
Debt Service Interest & Fees 32,161 43,303 50,033 53,451 47,338 - 47,338 6,113 89%
Grants & Subsidies 691,626 715,000 715,000 715,000 715,000 - 715,000 - 100%
Other Services & Charges 619,220 1,176,018 677,060 861,433 691,376 - 691,376 170,057 80%
Interfund Transfers Out 925,652 - - 11,799 11,799 - 11,799 - 100%
Total Services & Charges 5,588,952 6,116,428 4,927,701 5,465,698 5,006,796 - 5,006,796 458,900 92%
Capital 852,580 9,164,819 500,000 1,200,088 1,030,272 - 1,030,272 169,817 86%
Total Expenditures 15,578,892 24,394,477 15,407,952 16,558,684 15,360,434 - 15,360,434 1,198,248 93%
Net Surplus / (Deficit) 1,170,955 (4,641,054) - (85,050) 515,998 515,998
Explanation of Significant Changes:
Parks & Recreation Historical Budget Summary - Fund 201, 203, & 405
Accounting Change - In 2019, the Recreation Nonreverting Fund (#203) and the Park Nonreverting Capital Fund (#405) were discontinued and the activity formerly appearing in
them is represented in the Parks & Recreation Fund (#201). This will allow for better reporting and more efficient use of funds.
61
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Morris PAC / Palais Royale Marketing Fund Number 273
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 17,373 21,618 15,000 15,000 3,535 3,535 11,465 24%
Interest Earnings 1,025 1,802 566 566 648 648 (82) 115%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 18,398 23,421 15,566 15,566 4,183 4,183 11,383 27%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising 16,083 7,720 20,000 20,832 832 - 832 20,000 4%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 16,083 7,720 20,000 20,832 832 - 832 20,000 4%
Capital - - - - - - - - -
Total Expenditures 16,083 7,720 20,000 20,832 832 - 832 20,000 4%
Net Surplus / (Deficit) 2,315 15,701 (4,434) (5,266) 3,351 3,351
Beginning Cash Balance 55,239 57,345 73,045
Cash Adjustments (209) (1) -
Ending Cash Balance 57,345 73,045 67,779 76,521
Cash Reserves Target 4,021 1,930 5,208
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Morris Performing Arts Center and Palais Royale Marketing Fund was established as a separate, non-reverting fund to receive monies from solicitation of funds for commercial
promotion sponsorships such as commercial ads on ticket envelopes and Morris Marquee sponsorships; and to accept donations to The Morris Performing Arts Center and Palais
Royale. All sums so collected and deposited in this fund are to be used for the sole purpose of assisting with continued promotions of and within both the Morris Performing Arts
Center and Palais Royale.
Revenue for this fund is collected through donations and sponsorships and used to assist with continued promotions of and within the Morris Complex. This fund also receives
revenue from interest earned on the fund's cash balance.
Expenditures are for advertisements and promotional services. The City is able to not only advertise on the local area digital billboards, but also secure sponsorships to help fund the
advertising displayed on them.
Cash Reserves Target
25% of Annual expenditures
62
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Morris PAC / Self-Promotion Fund Number 274
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 100,932 82,464 105,000 105,000 37,554 37,554 67,446 36%
Interest Earnings 786 3,934 1,794 1,794 1,818 1,818 (24) 101%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 101,718 86,398 106,794 106,794 39,372 39,372 67,422 37%
Expenditures by Type
Services & Charges
Professional Services - 956 80,000 80,000 - - - 80,000 0%
Printing & Advertising - - 35,000 35,000 1,100 - 1,100 33,900 3%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 956 115,000 115,000 1,100 - 1,100 113,900 1%
Capital - - - - - - - - -
Total Expenditures - 956 115,000 115,000 1,100 - 1,100 113,900 1%
Net Surplus / (Deficit)101,718 85,442 (8,206) (8,206) 38,272 38,272
Beginning Cash Balance - 101,499 186,839
Cash Adjustments (219) (101) -
Ending Cash Balance 101,499 186,839 178,633 225,432
Cash Reserves Target - 239 28,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was created to account for Self Promoter Events. Earnings on self-promoted events will be retained in this fund.
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.50 deposited into the General Fund (#101), $1.00 deposited into Morris
PAC Self-Promotion Fund (#274), and $1.00 deposited into Morris PAC Capital Fund (#416). This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for marketing and advertising for the Morris Performing Arts Center.
Cash Reserves Target
25% of Annual expenditures
63
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2017 Parks Bond Debt Service Fund Number 312
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 703,118 1,166,972 1,111,962 1,087,915 1,087,915 1,087,915 - 100%
Intergov./ Shared Revenues 37,107 74,210 42,232 63,774 63,774 63,774 - 100%
Interest Earnings 722 1,412 2,637 637 (244) (244) 881 -38%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 740,947 1,242,595 1,156,831 1,152,326 1,151,444 1,151,444 881 100%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Debt Service Principal 350,000 770,000 785,000 785,000 785,000 - 785,000 - 100%
Debt Service Interest & Fees 243,304 411,140 387,968 387,968 387,965 - 387,965 3 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 593,304 1,181,140 1,172,968 1,172,968 1,172,965 - 1,172,965 3 100%
Total Expenditures 593,304 1,181,140 1,172,968 1,172,968 1,172,965 - 1,172,965 3 100%
Net Surplus / (Deficit) 147,643 61,455 (16,137) (20,642) (21,521) (21,521)
Beginning Cash Balance - 147,325 208,740
Cash Adjustments (319) (39) -
Ending Cash Balance 147,325 208,740 188,098 187,578
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to collect a separate property tax levy and is used to pay for the semi-annual payment of debt service principal and interest to the bondholders of the 2017 Park
District Bonds, Series A-K (debt schedule #165).
The par amount of the 2017 Park District Bonds, Series A-K was $14,075,000. The bonds were closed on December 20, 2017 and have a net interest rate of 3.056%. The net proceeds
after bond issuance costs were $13,715,350. This amount was deposited into the 2017 Parks Bond Capital Fund (#471) to be used towards the approved capital projects.
This fund receives property tax revenue (distributions received in June and December) from a levy that was previously collected in Fund #313 for the College Football Hall of Fame
debt service (final payment February 1, 2018). This fund also receives a small portion of auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Debt service payments are due on January 15 and July 15. The first debt service payment was due July 15, 2018 and the final payment is due January 15, 2033. Property taxes are
assumed to come in to cover the debt service payments through the life of the bond.
Capital expenditures related to this bond are tracked in the 2017 Parks Bond Capital Fund (#471).
Cash Reserves Target
No reserve requirement
64
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Coveleski Stadium Capital Fund Number 401
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 29,082 23,125 30,000 30,000 - - 30,000 0%
Interest Earnings 1,054 823 162 162 144 144 18 89%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 30,136 23,947 30,162 30,162 144 144 30,018 0%
Expenditures by Type
Services & Charges
Repairs & Maintenance 1,249 38,513 30,000 30,000 15,099 - 15,099 14,901 50%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,249 38,513 30,000 30,000 15,099 - 15,099 14,901 50%
Capital 10,000 32,955 - - - - - - -
Total Expenditures 11,249 71,468 30,000 30,000 15,099 - 15,099 14,901 50%
Net Surplus / (Deficit) 18,887 (47,520) 162 162 (14,955) (14,955)
Beginning Cash Balance 54,612 73,256 25,850
Cash Adjustments (243) 114 -
Ending Cash Balance 73,256 25,850 26,012 11,685
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for minor capital improvements for Four Winds Field at Coveleski Stadium, located in downtown South Bend.
Revenues are in the form of compensation received by the City based on stadium attendance.
Planned expenditures are for painting, landscaping, and mechanical upgrades.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
65
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Morris Performing Arts Center Capital Fund Number 416
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 101,251 82,464 105,000 105,000 37,554 37,554 67,446 36%
Interest Earnings 7,145 10,956 3,354 3,354 3,981 3,981 (627) 119%
Other Income - 575 - - - - - -
Interfund Transfers In - - - 175,579 175,579 175,579 - 100%
Total Revenue 108,396 93,995 108,354 283,933 217,114 217,114 66,819 76%
Expenditures by Type
Supplies 6,690 14,469 40,000 40,000 - - - 40,000 0%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - - - - - - - -
Repairs & Maintenance 63,882 21,435 55,000 145,134 90,471 - 90,471 54,663 62%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 63,882 21,435 55,000 145,134 90,471 - 90,471 54,663 62%
Capital 74,492 14,149 40,000 373,224 346,394 - 346,394 26,830 93%
Total Expenditures 145,063 50,052 135,000 558,358 436,865 - 436,865 121,493 78%
Net Surplus / (Deficit) (36,667) 43,943 (26,646) (274,425) (219,751) (219,751)
Beginning Cash Balance 416,215 378,088 422,125
Cash Adjustments (1,459) 94 -
Ending Cash Balance 378,088 422,125 147,700 203,098
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for capital projects at the Morris Performing Arts Center (MPAC).
This fund receives revenue from a ticket surcharge. There is a ticket surcharge fee of $3.50 per ticket sold: $1.00 deposited into Morris PAC Capital Fund (#416), $1.50 deposited into
the General Fund (#101), and $1.00 deposited into Morris PAC Self-Promotion Fund (#274). This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, $175,579 was transferred from the General Fund (#101) to help fund the Morris ceiling repair.
The Morris Performing Arts Center was re-opened in 2000 - Many of the assets throughout the building are coming to an end of their useful life and need replacement. The theatrical
equipment is outdated and needs to be upgraded to meet the requirements of the performances / acts renting the facility.
The Morris is getting ready to celebrate its 100 year anniversary in 2022 and is planning for major renovations. Funds will be raised, deposited, and expensed through the VPA Parks
Foundation.
- Fire panel upgrade (current one is not compliant with new safety codes) - $20,000
- Security access control upgrade (system failure and antiquated equipment) - $20,000
- Rigging (batten fixes, rail fixes) - $25,000
- Soft goods (legs and borders need to be replaced - the existing ones are dry rotted) - $25,000
- Electrical cord upgrades - $5,000
- Miscellaneous and unexpected supplies, tools / equipment and services - $40,000
Cash Reserves Target
No reserve requirement
66
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Palais Royale Historic Preservation Fund Number 450
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 17,661 14,425 15,000 15,000 6,477 6,477 8,523 43%
Interest Earnings 2,107 2,961 229 700 617 617 83 88%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 19,768 17,386 15,229 15,700 7,094 7,094 8,606 45%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Repairs & Maintenance - 38,779 35,000 69,160 34,160 - 34,160 35,000 49%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 38,779 35,000 69,160 34,160 - 34,160 35,000 49%
Capital - - - - - - - - -
Total Expenditures - 38,779 35,000 69,160 34,160 - 34,160 35,000 49%
Net Surplus / (Deficit)19,768 (21,393) (19,771) (53,460) (27,066) (27,066)
Beginning Cash Balance 109,771 129,091 107,792
Cash Adjustments (448) 94 -
Ending Cash Balance 129,091 107,792 54,332 80,911
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the funding and expenditures for capital projects that preserve the historic character of the multimillion dollar Palais Royale Ballroom. There are no
operational related expenditures, such as personnel.
This fund receives a percent of catering and facility rental revenue received from functions held at the Palais (excluding not-for-profits). This fund also receives revenue from interest
earned on the fund's cash balance.
Repairs/improvements needed:
- Wall repairs (interior and exterior), including painting, light fixtures, etc.
Cash Reserves Target
No reserve requirement
67
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2018 Zoo Bond Capital Fund Number 453
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Debt Proceeds 3,786,189 - - - - - - -
Interest Earnings 1,999 22,489 - 12,652 293 293 12,359 2%
Interfund Transfers In 64,761 - - - - - - -
Total Revenue 3,852,949 22,489 - 12,652 293 293 12,359 2%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Debt Service Interest & Fees 148,135 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 148,135 - - - - - - - -
Capital 439,955 3,166,419 - 133,581 121,222 - 121,222 12,359 91%
Total Expenditures 588,090 3,166,419 - 133,581 121,222 - 121,222 12,359 91%
Net Surplus / (Deficit)3,264,859 (3,143,930) - (120,929) (120,929) (120,929)
Beginning Cash Balance - 3,264,859 120,929
Cash Adjustments - - -
Ending Cash Balance 3,264,859 120,929 - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track the expenditures of the proceeds from the Economic Development Revenue Bonds, Series 2018. The bonds were issued to fund renovations at the
Potawatomi Zoo. Debt service principal and interest to the bondholders will be repaid by the Economic Development Income Tax (EDIT) Fund (#408) over 15 years, final payment
due 2/1/34.
The par amount of the bonds was $3,440,000 with a premium of $346,189. The bonds were closed on November 1, 2018 with a net interest rate of 3.78%. The net proceeds after bond
issuance costs were $3,702,814. The cash adjustment in 2018 reflects the balance held by the escrow agent at the end of 2018 ($3,702,814 bonds proceeds + $1,999.13 interest earnings
– $439,954.75 capital project expenditures).
This bond was issued to finance the costs of the construction, expansion, renovation, equipping, furnishing and improving the Potawatomi Zoo, located at 500 Greenlawn Avenue.
The capital project includes the construction, equipping and furnishing of a new, modern visitor-centric front entrance building that will include a gift shop, universally accessible
gathering plaza, public restrooms and a separate, more secure entrance for field trips and group visits and that will double the Zoo’s education space, allowing for more classes, camps
and educational experiences. Also included is completion of various deferred maintenance improvements throughout the Zoo which will enhance the safety of visitors to the Zoo, staff
and animals and necessary to maintain the Zoo’s accreditation, including, without limitation, repair, replacement, renovation or enhancement of guest pathways and parking lots, animal
holding and exhibit areas, HVAC improvements, roofs, patron fencing, animal containment fencing and exhibitory, and electrical work throughout the Zoo.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
68
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2017 Parks Bond Capital Fund Number 471
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 186,252 297,324 - 85,000 72,162 72,162 12,838 85%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 186,252 297,324 - 85,000 72,162 72,162 12,838 85%
Expenditures by Type
Services & Charges
Professional Services 129,892 15,000 - - - - - - -
Debt Service Interest & Fees 17,750 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 147,642 15,000 - - - - - - -
Capital 955,451 4,176,107 - 3,227,022 3,227,021 - 3,227,021 1 100%
Total Expenditures 1,103,093 4,191,107 - 3,227,022 3,227,021 - 3,227,021 1 100%
Net Surplus / (Deficit) (916,841) (3,893,782) - (3,142,022) (3,154,859) (3,154,859)
Beginning Cash Balance 13,888,958 12,944,127 9,062,798
Cash Adjustments (27,990) 12,453 -
Ending Cash Balance 12,944,127 9,062,798 5,920,776 5,926,118
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established per the bond agreement in order to track the capital expenditures of the 2017 Parks Bond proceeds.
In 2017, the City of South Bend issued a Parks bond in the amount of $14,075,000 for certain improvements in connection with the MY SB Parks and Trails initiative. The bond
closing date was December 20, 2017. The bonds will be repaid over a period of 15 years with the first debt service payment due on July 15, 2018 and the final payment due on January
15, 2033. Debt service payments are tracked in the 2017 Parks Bond Debt Service Fund (#312).
Net proceeds after bond issuance costs were deposited into this fund in the amount of $13,856,100. This fund also receives revenue from interest earned on the fund's cash balance.
These are the various projects: Series A - Howard Park riverfront promenade, storm water habitat area | Series B - St. Louis Street parking and street upgrades (Howard Park) | Series
C - Riverfront trail upgrades - Colfax to Seitz Park | Series D - Riverfront trail upgrades - Howard Park to Farmer's Market | Series E - Riverfront trail upgrades - Miami to
Twyckenham | Series F - Riverfront trail upgrades - Seitz Park to Howard Park, Seitz Park parking | Series G - Seitz Park - AM General parking and plaza area, East Race promenade
and bridge | Series H - Pinhook Park pavilion upgrade, reconnect river flow to lagoon, playground and site improvements | Series I - Other Park Improvements - Park security,
lighting, and storage - Restrooms modernization & ADA compliance | Series J - Pinhook Park neighborhood connectivity | Series K - Future Projects - park acquisitions, partnerships,
and build-outs
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
69
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Parking Garages Fund Number 601
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 1,222,385 945,347 1,281,877 1,281,877 844,835 844,835 437,042 66%
Fines, Forfeitures, and Fees 67,203 42,745 62,100 62,080 38,862 38,862 23,218 63%
Interest Earnings 22,665 32,323 11,271 11,271 8,089 8,089 3,182 72%
Other Income 2,655 16,084 1,200 1,220 2,468 2,468 (1,248) 202%
Interfund Transfers In - - - - - - - -
Total Revenue 1,314,909 1,036,499 1,356,448 1,356,448 894,253 894,253 462,194 66%
Expenditures by Subdivisions
Parking Enforcement 264,600 105,009 81,470 72,650 71,212 - 71,212 1,438 98%
Parking General Operations - - - 40,118 40,118 - 40,118 - 100%
Main Street Garage 283,633 270,215 342,975 689,172 638,343 - 638,343 50,828 93%
Leighton Plaza Garage 376,898 450,815 445,887 504,312 478,042 - 478,042 26,271 95%
Wayne Street Garage 283,985 197,869 299,163 340,264 307,837 - 307,837 32,428 90%
Eddy St Commons Garage - 15,000 11,000 11,000 10,511 - 10,511 489 96%
Total Expenditures 1,209,117 1,038,908 1,180,495 1,657,516 1,546,063 - 1,546,063 111,454 93%
Expenditures by Type
Supplies 969 - - - - - - - -
Services & Charges
Professional Services 1,001,178 700,335 500,000 494,929 490,335 - 490,335 4,595 99%
Printing & Advertising - - - - - - - - -
Utilities 97,488 104,528 86,296 104,303 100,720 - 100,720 3,583 97%
Repairs & Maintenance 59,093 126,794 315,000 274,287 237,452 - 237,452 36,836 87%
Interfund Allocations 40,944 49,026 84,199 124,317 124,317 - 124,317 - 100%
Other Services & Charges 9,444 13,574 5,000 18,877 17,088 - 17,088 1,789 91%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,208,148 994,258 990,495 1,016,713 969,911 - 969,911 46,803 95%
Capital - 44,650 190,000 640,803 576,152 - 576,152 64,651 90%
Total Expenditures 1,209,117 1,038,908 1,180,495 1,657,516 1,546,063 - 1,546,063 111,454 93%
Net Surplus / (Deficit) 105,792 (2,409) 175,953 (301,068) (651,810) (651,810)
Beginning Cash Balance 1,225,253 1,325,951 1,326,253
Cash Adjustments (5,094) 2,710 -
Ending Cash Balance 1,325,951 1,326,253 1,025,184 674,268
Cash Reserves Target 302,279 259,727 414,379
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for the revenues and expenditures from the various parking garages owned by the City of South Bend. There are currently 1,484 stalls. Parking garage operations are
under outside contract with DTSB (Downtown South Bend, Inc.)
This fund receives revenue from the collection of daily and monthly parking fees at several downtown parking garages. Effective January 2017, the Common Council approved an
increase in parking garage rates and parking enforcement fines. It was the first increase in 13 years. There are plans to review increasing rates in 2020.
There are many capital improvement needs. Although expenditures for repairs and capital improvements decrease from 2019 to 2020, the City plans on addressing those needs across
several years.
Starting in 2020, the Parking Garage Fund will reimburse the Morris Performing Arts Center (Fund 101) for 100% of costs of wages and benefits for the Manager-Facility Operations.
This is represented as an Interfund Allocation expense.
70
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Century Center Operations Fund Number 670
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,275,000 1,275,000 1,275,000 956,250 956,250 956,250 - 100%
Charges for Services 3,157,588 3,192,290 3,590,320 3,587,811 924,923 924,923 2,662,888 26%
Interest Earnings (6) 24 - 7 7 7 - 103%
Other Income 4,595 9,692 6,275 8,777 5,936 5,936 2,841 68%
Interfund Allocation Reimb - 66,045 68,478 68,478 68,478 68,478 - 100%
Interfund Transfers In - - - - - - - -
Total Revenue 4,437,177 4,543,051 4,940,073 4,621,323 1,955,594 1,955,594 2,665,729 42%
Expenditures by Subdivisions
City Operations 763,881 1,390,766 1,491,433 1,522,236 1,149,345 - 1,149,345 372,891 76%
Food & Beverage Operations 3,495,827 3,137,910 3,506,282 3,506,282 1,444,541 - 1,444,541 2,061,741 41%
Total Expenditures 4,259,708 4,528,676 4,997,715 5,028,518 2,593,886 - 2,593,886 2,434,632 52%
Expenditures by Type
Personnel
Salaries & Wages 334,283 473,272 513,026 513,026 368,842 - 368,842 144,184 72%
Fringe Benefits 120,798 155,072 191,269 191,269 138,803 - 138,803 52,466 73%
Other Personnel Costs 1,387,772 1,197,879 1,397,785 1,397,785 757,895 - 757,895 639,890 54%
Total Personnel 1,842,853 1,826,223 2,102,080 2,102,080 1,265,540 - 1,265,540 836,540 60%
Supplies 1,224,932 1,145,517 1,418,899 1,419,994 317,548 - 317,548 1,102,446 22%
Services & Charges
Professional Services 96,141 76,325 120,628 127,356 35,698 - 35,698 91,658 28%
Printing & Advertising 99 2,893 - 657 277 - 277 380 42%
Utilities 344,126 375,552 353,989 351,371 276,273 - 276,273 75,098 79%
Education & Training 299 - - 2,022 1,724 - 1,724 298 85%
Travel - - 1,000 851 - - - 851 0%
Repairs & Maintenance 56,990 101,642 101,000 121,837 74,654 - 74,654 47,184 61%
Interfund Allocations - 162,380 169,544 169,544 169,544 - 169,544 - 100%
Insurance 90,112 57,019 57,047 57,047 47,272 - 47,272 9,775 83%
Other Services & Charges 518,247 512,899 579,589 581,820 311,417 - 311,417 270,403 54%
Interfund Transfers Out 85,909 268,227 93,939 93,939 93,939 - 93,939 - 100%
Total Services & Charges 1,191,923 1,556,936 1,476,736 1,506,444 1,010,797 - 1,010,797 495,647 67%
Capital - - - - - - - - -
Total Expenditures 4,259,708 4,528,676 4,997,715 5,028,518 2,593,886 - 2,593,886 2,434,633 52%
Net Surplus / (Deficit) 177,469 14,375 (57,642) (407,195) (638,292) (638,292)
Beginning Cash Balance 1,354,272 1,532,952 1,537,206
Cash Adjustments 1,211 (10,121) -
Ending Cash Balance 1,532,952 1,537,206 1,130,011 1,016,748
Cash Reserves Target 1,064,927 1,132,169 1,257,130
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for the operating costs of Century Center, the City's convention center. The Century Center is a division of the Department of Venues, Parks & Arts.
This fund receives Hotel/Motel Tax and collects revenue for charges for services such as facility rent, catering, parking etc. Amount may change in years going forward. Charges for
Services is expected to increase over the years as new business is generated by the two new hotels that opened in downtown South Bend during 2018, along with the overall increasing
economic impact. Revenue is forecasted to increase at 1% per year.
In 2018, a new food & beverage management contract was signed with SMG (a company that specializes in venue management) - as a result, a portion of the staff were transferred to
the City. The repair and maintenance operation is handled by the City while the venue management is handled by SMG.
71
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Century Center Capital Fund Number 671
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,026 12,966 10,000 18,400 1,931 1,931 16,469 10%
Other Income - - - - - - - -
Interfund Transfers In - 177,475 - - - - - -
Total Revenue 2,026 190,441 10,000 18,400 1,931 1,931 16,469 10%
Expenditures by Type
Services & Charges
Professional Services 4,800 66,123 - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 4,800 66,123 - - - - - - -
Capital 5,216 - 20,000 1,000,000 - - - 1,000,000 0%
Total Expenditures 10,016 66,123 20,000 1,000,000 - - - 1,000,000 0%
Net Surplus / (Deficit)(7,989) 124,318 (10,000) (981,600) 1,931 1,931
Beginning Cash Balance 865,353 857,363 981,681
Cash Adjustments - - -
Ending Cash Balance 857,363 981,681 81 983,612
Cash Reserves Target 800,000 800,000 800,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for capital expenditures at the Century Center. The cash is held in a separate capital bank account.
This fund receives revenue from interest earned on the fund's cash balance. The Century Center Board of Managers would like to begin transferring the annual net profit from the
Century Center Operations Fund (#670) into this fund.
The Century Center's capital needs are being met by an allocation from the Saint Joseph County Hotel/Motel Tax Board. These capital expenditures for the Century Center are paid
directly from the County budget and do not pass through the City's accounting system; therefore, these expenditures do not appear in the City's budget. For 2020, the Century Center is
requesting $1 million for capital expenditures to be paid by the Hotel/Motel Tax Board for the Bendix Theatre esports renovation. This request is subject to St Joseph County
appropriation and amount may change in years going forward.
$20,000 is budgeted from the Century Center's own capital funds to cover any smaller capital needs not covered by the Hotel/Motel Tax Board.
Cash Reserves Target
$800,000 Minimum per Board of Managers
72
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Century Center Energy Conservation Debt Svc Fund Number 672
Fund Type Debt Service Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 221,437 235,000 221,437 221,437 221,437 221,437 - 100%
Interest Earnings 36 4,232 1,200 2,400 2,552 2,552 (152) 106%
Other Income 110,049 104,511 95,720 95,720 97,225 97,225 (1,505) 102%
Interfund Transfers In 85,909 90,752 93,939 93,939 93,939 93,939 - 100%
Total Revenue 417,430 434,495 412,296 413,496 415,154 415,154 (1,657) 100%
Expenditures by Type
Services & Charges
Debt Service Principal 162,702 280,090 285,614 285,614 285,614 - 285,614 - 100%
Debt Service Interest & Fees 143,034 135,333 125,482 125,482 125,482 - 125,482 - 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 305,736 415,423 411,096 411,096 411,096 - 411,096 - 100%
Capital - - - - - - - - -
Total Expenditures 305,736 415,423 411,096 411,096 411,096 - 411,096 - 100%
Net Surplus / (Deficit)111,694 19,071 1,200 2,400 4,058 4,058
Beginning Cash Balance 58,882 170,316 189,409
Cash Adjustments (260) 21 -
Ending Cash Balance 170,316 189,409 191,809 193,705
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to account for debt service payments of the 2015 Century Center Energy Conservation bonds. The bond proceeds were used to make improvements
at the Century Center including a new solar panel roof and other energy efficiency projects.
This fund receives revenue in the following ways: a pledge of Hotel/Motel Tax revenue from St. Joseph County in the amount of $221,437 per year starting in 2018; an operating
transfer from Century Center; and a federally-subsidized interest rebate of approximately 80% of interest paid.
The bonds will be paid off over a 15 year period with the final payment due on May 1, 2031.
Cash Reserves Target
No reserve requirement
73
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name City Cemetery Trust Fund Number 730
Fund Type Special Revenue Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 509 803 120 220 259 259 (39) 118%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 509 803 120 220 259 259 (39) 118%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - 20,000 20,000 - - - 20,000 0%
Interfund Transfers Out 424,791 - - - - - - - -
Total Services & Charges 424,791 - 20,000 20,000 - - - 20,000 0%
Capital - - - - - - - - -
Total Expenditures 424,791 - 20,000 20,000 - - - 20,000 0%
Net Surplus / (Deficit)(424,282) 803 (19,880) (19,780) 259 259
Beginning Cash Balance 453,304 28,916 29,730
Cash Adjustments (107) 12 -
Ending Cash Balance 28,916 29,730 9,950 30,041
Cash Reserves Target 106,198 - 5,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This trust fund is designated for expenses specifically for the City Cemetery.
Revenue was originally derived from the sale of cemetery plots and burial expenses. There are few sites available for sale and most plots are occupied, resulting in little burial activity.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Funds are budgeted for expenses related to maintaining the City Cemetery.
Cash Reserves Target
25% of Annual expenditures
74
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Bowman Cemetery Fund Number 731
Fund Type Special Revenue Fund
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings (126) 12,623 5,791 5,791 4,082 4,082 1,709 70%
Other Income 31,207 - - - - - - -
Interfund Transfers In 424,791 - - - - - - -
Total Revenue 455,872 12,623 5,791 5,791 4,082 4,082 1,709 70%
Expenditures by Type
Services & Charges
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)455,872 12,623 5,791 5,791 4,082 4,082
Beginning Cash Balance - 454,888 467,692
Cash Adjustments (984) 182 -
Ending Cash Balance 454,888 467,692 473,483 472,576
Cash Reserves Target 400,000 400,000 400,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
In 2018, the trust administered by Key Bank for the maintenance of the Bowman Cemetery was terminated. The funds held in the trust were transferred to the City for the City’s
ongoing responsibility to care for the Bowman Cemetery in perpetuity according to Indiana law. This fund was established by Ordinance No. 10638-18, dated December 10, 2018, to
account for the transferred funds and to budget for the expenses the City will incur in maintaining the Bowman Cemetery.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Expenses will be for maintaining the Bowman Cemetery. There are no expenditures budgeted for 2019 since the fund was established after the 2019 budget was passed. Appropriation
requests for expenditures will be made as needed.
Cash Reserves Target
$400,000 minimum
75
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2015 Parks Bond Debt Service Fund Number 757
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,787 3,527 2,000 2,000 807 807 1,193 40%
Other Income - - - - - - - -
Interfund Transfers In 347,259 409,270 377,756 377,756 375,939 375,939 1,817 100%
Total Revenue 350,045 412,797 379,756 379,756 376,746 376,746 3,010 99%
Expenditures by Type
Services & Charges
Debt Service Principal 210,000 220,000 225,000 225,000 225,000 - 225,000 - 100%
Debt Service Interest & Fees 169,106 162,731 157,131 157,131 156,131 - 156,131 1,000 99%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 379,106 382,731 382,131 382,131 381,131 - 381,131 1,000 100%
Capital - - - - - - - - -
Total Expenditures 379,106 382,731 382,131 382,131 381,131 - 381,131 1,000 100%
Net Surplus / (Deficit) (29,061) 30,066 (2,375) (2,375) (4,385) (4,385)
Beginning Cash Balance 557,768 560,431 590,497
Cash Adjustments 31,723 - -
Ending Cash Balance 560,431 590,497 588,122 586,111
Cash Reserves Target 560,431 590,497 588,122
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the semi-annual payment of debt service principal and interest to the bondholders of the 2015 Parks Bond. The par amount of the 2015 Parks/EDIT bond was
$5,605,000. The debt service reserve will be used towards the last debt service payment.
The accounting records are maintained in trustee bank accounts.
The Economic Development Income Tax (EDIT) Fund (#408) transfers money into this fund on a monthly basis, as per the bond ordinance, to cover debt service payments. This
fund also receives revenue from interest earned on the cash balance at the trustee bank.
The semi-annual debt service payments are set forth in the 20-year debt amortization schedule (debt schedule #141) with the first payment made on February 1, 2016 and the final
payment due on August 1, 2035.
Capital expenditures of this bond were tracked in the 2015 Parks Bond Capital Fund (#751). The capital proceeds were fully expended in 2019.
Cash Reserves Target
100% cash reserves per bond covenants
76
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Police State Seizures Fund Number 216
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 36,737 5,018 30,000 30,000 4,678 4,678 25,322 16%
Interest Earnings 3,692 6,364 2,281 2,263 1,895 1,895 368 84%
Other Income 300 310 - 18 18 18 - 100%
Interfund Transfers In - - - - - - - -
Total Revenue 40,730 11,691 32,281 32,281 6,591 6,591 25,690 20%
Expenditures by Type
Services & Charges
Education & Training - - 20,000 20,000 - - - 20,000 0%
Other Services & Charges 7,856 - 12,000 12,000 - - - 12,000 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 7,856 - 32,000 32,000 - - - 32,000 0%
Capital - - 45,000 46,710 31,753 - 31,753 14,957 68%
Total Expenditures 7,856 - 77,000 78,710 31,753 - 31,753 46,957 40%
Net Surplus / (Deficit)32,873 11,691 (44,719) (46,429) (25,162) (25,162)
Beginning Cash Balance 194,467 226,550 238,323
Cash Adjustments (790) 81 -
Ending Cash Balance 226,550 238,323 191,894 213,569
Cash Reserves Target 1,964 - 19,678
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for law enforcement expenditures financed by the state or local agencies authorized sale of confiscated property.
This fund receives revenue from the state or local agencies authorized sale of confiscated property. This fund's revenue stream is not a steady flow. It is dependent upon the
processing and release of funds from the State for seized assets in drug activities. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are budgeted for law enforcement training and various Police Department expenses.
Cash Reserves Target
25% of Annual expenditures
77
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Police Curfew Violations Fund Number 218
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 138 75 200 480 768 768 (288) 160%
Interest Earnings 232 359 147 147 115 115 32 78%
Donations 750 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 1,120 434 347 627 883 883 (256) 141%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 854 623 1,000 1,000 - - - 1,000 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 854 623 1,000 1,000 - - - 1,000 0%
Capital - - - - - - - - -
Total Expenditures 854 623 1,000 1,000 - - - 1,000 0%
Net Surplus / (Deficit)266 (190) (653) (373) 883 883
Beginning Cash Balance 12,860 13,077 12,894
Cash Adjustments (48) 6 -
Ending Cash Balance 13,077 12,894 12,521 13,799
Cash Reserves Target 214 156 250
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for monies received from Juvenile Positive Assistance. Juvenile Positive Assistance accounts for monies received from penalties paid for curfew violations.
This fund receives monies from Juvenile Positive Assistance and from the curfew ordinance violation fines. This fund also receives revenue from interest earned on the fund's cash
balance.
In recent years, this fund has received very little revenue. The Police Department has not been spending this fund's cash balance in order to let the fund build up a better cash reserve.
Cash Reserves Target
25% of Annual expenditures
78
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Law Enforcement Continuing Education Fund Number 220
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 124,980 135,148 120,000 120,000 148,550 148,550 (28,550) 124%
Fines, Forfeitures, and Fees 78,353 103,233 111,000 114,900 92,751 92,751 22,149 81%
Interest Earnings 9,917 11,017 2,121 4,121 3,849 3,849 272 93%
Donations 525 - 1,000 - 2,000 2,000 (2,000) -
Other Income 17,621 12,238 21,000 16,100 11,555 11,555 4,545 72%
Interfund Transfers In - 26,423 - - - - - -
Total Revenue 231,395 288,059 255,121 255,121 258,705 258,705 (3,584) 101%
Expenditures by Type
Supplies 173,990 168,527 160,500 199,521 62,084 - 62,084 137,437 31%
Services & Charges
Professional Services - - - 1,140 1,136 - 1,136 4 100%
Education & Training 77,133 64,459 80,000 96,692 81,558 - 81,558 15,134 84%
Travel 40,706 41,704 50,000 38,582 20,646 - 20,646 17,936 54%
Other Services & Charges 65,622 37,480 55,000 47,613 31,475 - 31,475 16,137 66%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 183,461 143,643 185,000 184,027 134,816 - 134,816 49,211 73%
Capital - - - - - - - - -
Total Expenditures 357,452 312,170 345,500 383,547 196,900 - 196,900 186,648 51%
Net Surplus / (Deficit) (126,057) (24,110) (90,379) (128,426) 61,806 61,806
Beginning Cash Balance 573,049 445,146 421,276
Cash Adjustments (1,846) 240 -
Ending Cash Balance 445,146 421,276 292,850 483,549
Cash Reserves Target 89,363 78,042 95,887
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the continuing education for the officers of the South Bend Police Department.
This fund is funded by fees from accident reports, gun permits, false alarm and loud noise fines. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures include educational materials and equipment, conference and training registration, and travel costs for conferences/trainings. In recent years, the Police Department has
been spending down the cash balance in this fund as they attend various trainings and purchase new equipment. This fund's revenues will not be able to support current spending
levels. In the future, the Police Department may look for other budget sources to fund education and training, such as paying for it out of the Police Department's budget in the
General Fund (#101).
Cash Reserves Target
25% of Annual expenditures
79
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Public Safety LOIT Fund Number 249
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 8,487,336 9,205,130 8,766,330 9,703,297 9,703,297 9,703,297 - 100%
Interest Earnings 22,175 78,327 10,000 30,000 33,595 33,595 (3,595) 112%
Total Revenue 8,509,511 9,283,457 8,776,330 9,733,297 9,736,892 9,736,892 (3,595) 100%
Expenditures by Department
Police Department 4,265,266 4,114,929 4,619,658 4,619,658 4,619,654 - 4,619,654 4 100%
Fire Department 3,273,458 3,867,331 4,330,887 4,330,887 4,330,886 - 4,330,886 1 100%
Total Expenditures 7,538,724 7,982,259 8,950,545 8,950,545 8,950,540 - 8,950,540 5 100%
Expenditures by Type
Personnel
Salaries & Wages 5,514,445 6,114,800 6,623,926 6,703,433 6,703,431 - 6,703,431 2 100%
Fringe Benefits 2,024,279 1,867,459 2,326,619 2,247,112 2,247,109 - 2,247,109 3 100%
Total Personnel 7,538,724 7,982,259 8,950,545 8,950,545 8,950,540 - 8,950,540 5 100%
Total Expenditures 7,538,724 7,982,259 8,950,545 8,950,545 8,950,540 - 8,950,540 5 100%
Net Surplus / (Deficit) 970,787 1,301,198 (174,215) 782,752 786,352 786,352
Beginning Cash Balance 988,905 1,953,942 3,253,787
Cash Adjustments (5,750) (1,353) -
Ending Cash Balance 1,953,942 3,253,787 4,036,539 4,045,717
Cash Reserves Target 603,098 638,581 716,044
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Public Safety Local Option Income Tax (LOIT) Fund was established in 2010 due to Indiana's property tax "circuit breaker" system that effectively limited property tax receipts.
This fund can only be used to pay for Public Safety personnel.
The City has adopted a special income tax of one quarter of one percent (0.25%) to be used solely for the salaries of public safety employees who were formerly paid by property taxes.
Public Safety Local Option Income Tax (LOIT) revenue is expected to increase approximately 2% per year.
In 2020, one first class patrolman and one first class firefighter will be transferred from the General Fund (#101), bringing the total number of positions to 46 police officers and 46
firefighters.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
80
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Police Take Home Vehicle Fund Number 278
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 3,507 5,333 5,720 5,720 5,480 5,480 240 96%
Interest Earnings 13,423 20,608 8,432 8,432 5,998 5,998 2,435 71%
Interfund Transfers In - - - - - - - -
Total Revenue 16,930 25,941 14,152 14,152 11,478 11,478 2,675 81%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 18,198 50,000 50,000 50,000 8,690 - 8,690 41,311 17%
Interfund Transfers Out - - - 49,087 49,087 - 49,087 - 100%
Total Services & Charges 18,198 50,000 50,000 99,087 57,777 - 57,777 41,311 58%
Capital - - - - - - - - -
Total Expenditures 18,198 50,000 50,000 99,087 57,777 - 57,777 41,311 58%
Net Surplus / (Deficit) (1,268) (24,059) (35,848) (84,935) (46,299) (46,299)
Beginning Cash Balance 752,925 748,876 725,194
Cash Adjustments (2,780) 376 -
Ending Cash Balance 748,876 725,194 640,259 681,823
Cash Reserves Target 750,000 750,000 750,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund pays for police vehicle off duty accident claims.
This fund charges police officers for liability insurance for take home police vehicles. Deductions from officers are made in accordance with an agreement with the Fraternal Order of
Police (FOP). The agreement calls for the suspension of the deduction based on the price of gas and the balance of cash in this fund. The decrease in revenue is the result of
suspending the payroll deduction for sworn officers as outlined in the agreement between the Police Department and the FOP. This fund receives revenue from interest earned on the
fund's cash balance. As the fund's cash balance dips below the reserve requirement set by the FOP, the City anticipate the deduction will be increased.
Expenditures are driven by the number of off duty accident claims. Claims have been minimal in this fund since it was created.
Cash Reserves Target
Set dollar amount of $750,000
81
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Police Block Grants Fund Number 280
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 70 111 51 51 36 36 15 70%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 70 111 51 51 36 36 15 70%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)70 111 51 51 36 36
Beginning Cash Balance 3,927 3,983 4,095
Cash Adjustments (15) 2 -
Ending Cash Balance 3,983 4,095 4,146 4,138
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund has been used to account for certain Police grants.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
Justice Assistance Grant 2009-SB-B9-1280 was essentially completed in 2014. There are no open grants at this time.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
82
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Fire Department Capital Fund Number 287
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - 75,000 75,000 - - 75,000 0%
Charges for Services 1,616,582 - 1,801,814 2,448,720 2,514,908 2,514,908 (66,188) 103%
Interest Earnings 79,982 79,926 8,303 8,303 9,151 9,151 (848) 110%
Debt Proceeds - - - 1,660,000 1,660,000 1,660,000 - 100%
Other Income 3,515 25,437 - 8,245 8,244 8,244 1 100%
Interfund Transfers In 27,741 545,695 - - - - - -
Total Revenue 1,727,820 651,058 1,885,117 4,200,268 4,192,303 4,192,303 7,965 100%
Expenditures by Type
Supplies 39,950 18,800 - - - - - - -
Services & Charges
Professional Services 25,402 - - - - - - - -
Debt Service Principal 286,561 434,910 698,185 695,890 343,971 - 343,971 351,919 49%
Debt Service Interest & Fees 29,819 43,560 70,888 70,888 31,114 - 31,114 39,774 44%
Interfund Transfers Out 625,939 726,206 743,936 746,231 746,231 - 746,231 - 100%
Total Services & Charges 967,721 1,204,676 1,513,009 1,513,009 1,121,316 - 1,121,316 391,693 74%
Capital 919,235 1,570,388 410,000 1,992,224 1,925,268 - 1,925,268 66,956 97%
Total Expenditures 1,926,906 2,793,864 1,923,009 3,505,233 3,046,584 - 3,046,584 458,649 87%
Net Surplus / (Deficit) (199,086) (2,142,806) (37,892) 695,035 1,145,719 1,145,719
Beginning Cash Balance 4,314,122 4,099,519 1,962,214
Cash Adjustments (15,517) 5,501 -
Ending Cash Balance 4,099,519 1,962,214 2,657,249 3,111,296
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2015 to track capital expenditures of the South Bend Fire Department. Capital purchases include fire apparatuses, ambulances, and major construction
projects.
This fund received revenue from Medicaid settlements prior to 2019. In 2020, the interfund transfer from the EMS Operating Fund (#288) will be replaced by payments from St
Joseph County for the City providing EMS services. Revenue received from various grants for equipment or other capital is deposited here. This fund also receives revenue from
interest earned on the fund's cash balance.
Capital spending includes Fire Department fleet needs as well as updates and repair & maintenance to Fire Department facilities. To keep the fleet within a serviceable life span,
generally the City aims to purchase 2 pumper trucks every 3 years and an aerial apparatus every 5 years. The City also purchases or refurbishes an ambulance each year. The Fire
Department also uses this fund to replace necessary equipment such as self contained briefing apparatus (SCBA), cardiac monitors, and turnout gear.
In recent years, the City has begun purchasing equipment through five year capital leases. The budgeted expenditures for debt service principal and interest have increased as the capital
expenditures for vehicles and equipment has gone down.
Interfund Transfers Out includes transfers to debt service funds for principal and interest payments on two different bonds: 2013 EMS/Fire Station/Tower Bonds (final payment
2/1/33, debt schedule #116) and 2018 General Obligation Bonds-Fire Station #9 (final payment 1/15/38, debt schedule #168).
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
83
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Emergency Medical Services Operating Fund Number 288
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 24,659 23,943 - - - - - -
Charges for Services 6,217,287 5,661,421 - - - - - -
Fines, Forfeitures, and Fees 225 1,275 - - - - - -
Interest Earnings 48,596 59,267 - 10,317 10,316 10,316 1 100%
Donations 200 - - - - - - -
Other Income 21,159 2,993 - 797 797 797 - 100%
Interfund Transfers In - 988,936 - - - - - -
Total Revenue 6,312,126 6,737,835 - 11,114 11,113 11,113 1 100%
Expenditures by Type
Personnel
Salaries & Wages 3,712,912 3,956,680 - - - - - - -
Fringe Benefits 1,369,042 1,213,698 - - - - - - -
Total Personnel 5,081,953 5,170,378 - - - - - - -
Supplies 341,657 351,249 - 1,468 1,468 - 1,468 - 100%
Services & Charges
Professional Services 157,713 71,285 - 1,293 1,292 - 1,292 1 100%
Utilities 18,800 8,758 - - - - - - -
Education & Training 44,560 19,688 - 4,778 4,778 - 4,778 - 100%
Repairs & Maintenance 127,347 93,053 - 44,889 42,719 - 42,719 2,171 95%
Interfund Allocations 220,456 261,156 - - - - - - -
Other Services & Charges 181,063 222,012 - 54,947 54,946 - 54,946 1 100%
Interfund Transfers Out - - 1,771,992 1,716,684 1,716,684 - 1,716,684 - 100%
Total Services & Charges 749,939 675,953 1,771,992 1,822,591 1,820,418 - 1,820,418 2,173 100%
Capital 19,811 35,359 - - - - - - -
Total Expenditures 6,193,361 6,232,938 1,771,992 1,824,059 1,821,886 - 1,821,886 2,173 100%
Net Surplus / (Deficit) 118,765 504,897 (1,771,992) (1,812,945) (1,810,773) (1,810,773)
Beginning Cash Balance 1,829,976 1,956,568 2,520,160
Cash Adjustments 7,828 58,695 -
Ending Cash Balance 1,956,568 2,520,160 707,215 607,079
Cash Reserves Target 1,548,340 1,558,234 456,015
Fund Purpose:
This fund accounted for the expenditures of the Emergency Medical Services (EMS) program. This Fund captured personnel and operating expenses primarily for Emergency Medical
Services division and reflected a portion of the cost associated with operating ambulances.
Revenue received from EMS services was not sufficient to cover expenses. Keeping EMS in its own fund would require interfund transfers. Starting in 2020, EMS activities will be
moved to the General Fund (#101). Moving EMS revenue and expenditures into the General Fund will simplify accounting. This includes 47 firefighters and 4 EMS billing personnel.
Keeping firefighter EMS personnel in a separate budget proved impractical due to frequently changing assignments. EMS expenditures related to billing will be accounted for in
separate division in the General Fund.
Cash Reserves Target
25% of Annual expenditures
84
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name HAZMAT Fund Number 289
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 9,350 10,000 10,000 - - 10,000 0%
Interest Earnings 451 709 238 238 243 243 (5) 102%
Other Income - 12 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 451 10,071 10,238 10,238 243 243 9,995 2%
Expenditures by Type
Supplies 8,834 1,457 10,000 10,000 - - - 10,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 8,834 1,457 10,000 10,000 - - - 10,000 0%
Net Surplus / (Deficit)(8,383) 8,614 238 238 243 243
Beginning Cash Balance 27,506 19,039 27,647
Cash Adjustments (84) (6) -
Ending Cash Balance 19,039 27,647 27,885 27,937
Cash Reserves Target 2,209 364 2,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the cost of the Hazardous Materials Response team. By ordinance the South Bend Fire Department charges businesses for Hazardous Materials
Response. This typically happens once or twice a year. There are no budgeted positions in this fund, responses are made by firefighters of the South Bend Fire Department.
Funding is entirely dependent on the number of billable Hazardous Material responses in any given calendar year. This fund also receives revenue from interest earned on the fund's
cash balance.
In recent years, this fund has been used to purchase supplies for the HAZMAT response team. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
85
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Indiana River Rescue Fund Number 291
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 100,590 111,870 90,000 90,000 54,600 54,600 35,400 61%
Interest Earnings 2,726 6,998 2,317 2,317 2,955 2,955 (638) 128%
Donations - 24,945 - - - - - -
Other Income 5,152 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 108,468 143,813 92,317 92,317 57,555 57,555 34,762 62%
Expenditures by Type
Personnel
Salaries & Wages 3,000 462 3,000 3,000 - - - 3,000 0%
Fringe Benefits - - 2,500 2,500 - - - 2,500 0%
Total Personnel 3,000 462 5,500 5,500 - - - 5,500 0%
Supplies 13,277 10,913 18,500 21,282 16,731 - 16,731 4,551 79%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - 890 1,300 1,300 - - - 1,300 0%
Education & Training 2,054 10,855 9,000 9,000 425 - 425 8,575 5%
Travel 9,845 942 15,000 15,000 2,524 - 2,524 12,476 17%
Repairs & Maintenance 21,764 7,520 43,000 43,000 - - - 43,000 0%
Other Services & Charges 600 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 34,264 20,206 68,300 68,300 2,949 - 2,949 65,351 4%
Capital - - - - - - - - -
Total Expenditures 50,541 31,581 92,300 95,082 19,679 - 19,679 75,402 21%
Net Surplus / (Deficit) 57,927 112,232 17 (2,765) 37,876 37,876
Beginning Cash Balance 123,859 181,204 293,325
Cash Adjustments (583) (111) -
Ending Cash Balance 181,204 293,325 290,560 330,404
Cash Reserves Target 12,635 7,895 23,771
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the revenue from tuition fees for students attending the Indiana River Rescue School (IRRS) and the expenditures of that revenue. There are typically
2-4 schools a year, each a week in duration. The IRRS is administered by the South Bend Fire Department under the direction of the Special Operations Bureau. The majority of
instructors are comprised of South Bend Firefighters and Conservation Officers from the IDNR. The 5 day school includes extensive field training on the St. Joseph River and it's
unique "L" shaped dam, and the East Race Waterway. The East Race Waterway is a 2000' run which winds through the heart of the city. It has been the site of many U.S. Olympic
trials and World Class kayak events. It allows for realistic but controlled training in river rescue, what is now formally known as the premier training ground for "Swiftwater rescue."
Class lectures will provide a background in theory and concepts that enables students to go directly to the water. Students become familiar with such equipment as inflatable boats,
outboards, rescue ropes, rope rescue systems & necessary personal gear. Many of our teaching sites have actual accident histories.
This fund collects tuition fees for students attending the Indiana River Rescue School. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the maintenance and repair of rescue equipment and the wages for the instructors. No major expenditures are planned.
Cash Reserves Target
25% of Annual expenditures
86
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Police Grants Fund Number 292
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue - - - - - - - -
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 21,735 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 21,735 - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 21,735 - - - - - - - -
Net Surplus / (Deficit)(21,735) - - - - -
Beginning Cash Balance 48,451 26,716 26,716
Cash Adjustments - - -
Ending Cash Balance 26,716 26,716 26,716 26,716
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the revenue and expenditures related to specific Federal Grants. Federal Grant revenue and expenditures are now tracked in Fund #295.
There isn't a source of revenue at this time. Per the grant restrictions, no interest is earned on the cash balance in this fund.
There are no planned expenditures at this time.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
87
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Regional Police Academy Fund Number 294
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 21,192 23,525 20,000 20,000 9,350 9,350 10,650 47%
Interest Earnings 1,711 3,069 1,240 1,240 1,106 1,106 134 89%
Other Income - 175 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 22,903 26,769 21,240 21,240 10,456 10,456 10,784 49%
Expenditures by Type
Supplies 190 - 1,500 1,500 214 - 214 1,286 14%
Services & Charges
Professional Services - - - - - - - - -
Education & Training 6,150 157 10,000 10,000 - - - 10,000 0%
Travel - - 1,500 1,500 - - - 1,500 0%
Other Services & Charges 5,249 6,579 9,500 9,500 2,943 - 2,943 6,557 31%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 11,399 6,737 21,000 21,000 2,943 - 2,943 18,057 14%
Capital - - - - - - - - -
Total Expenditures 11,589 6,737 22,500 22,500 3,157 - 3,157 19,343 14%
Net Surplus / (Deficit) 11,314 20,032 (1,260) (1,260) 7,299 7,299
Beginning Cash Balance 87,473 98,440 118,481
Cash Adjustments (348) 10 -
Ending Cash Balance 98,440 118,481 117,221 125,984
Cash Reserves Target 2,897 1,684 5,625
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to fund the cost of course material and instructors at the South Bend Police Academy.
The enforcement courses are offered to other police departments who pay a fee to attend the training. This fund also receives revenue from interest earned on the fund's cash balance.
There are no major expenditures planned for this fund.
Cash Reserves Target
25% of Annual expenditures
88
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name COPS MORE Grant Fund Number 295
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 101,310 56,495 - 364,946 180,998 180,998 183,948 50%
Fines, Forfeitures, and Fees 12,766 9,219 10,000 10,000 6,919 6,919 3,081 69%
Interest Earnings 2,278 4,724 1,265 1,265 594 594 671 47%
Donations - 5,098 - - - - - -
Other Income 14,012 1,949 20,000 20,260 260 260 20,000 1%
Interfund Transfers In - - - - - - - -
Total Revenue 130,367 77,485 31,265 396,471 188,771 188,771 207,700 48%
Expenditures by Type
Supplies 19,215 65,306 47,000 185,020 86,905 - 86,905 98,115 47%
Services & Charges
Professional Services - - - 48,560 - - - 48,560 0%
Education & Training - 300 - - - - - - -
Travel - - - 28,812 - - - 28,812 0%
Other Services & Charges 43,835 44,622 45,000 45,000 12,317 - 12,317 32,683 27%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 43,835 44,922 45,000 122,372 12,317 - 12,317 110,055 10%
Capital - - - 186,476 185,805 - 185,805 671 100%
Total Expenditures 63,050 110,228 92,000 493,868 285,026 - 285,026 208,841 58%
Net Surplus / (Deficit) 67,316 (32,743) (60,735) (97,397) (96,255) (96,255)
Beginning Cash Balance 135,365 202,035 169,439
Cash Adjustments (646) 146 -
Ending Cash Balance 202,035 169,439 72,042 73,474
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track Federal Grants received for specific purposes outlined in each grant. In recent years, this fund has also been used to track donations and their
associated expenditures.
This fund recives revenue from various Federal and State Grants. The Community-Oriented Policing Services (COPS) Office of the Department of Justice offers grants through the
Making Officer Redeployment Effective (MORE) program. The cash balance results from funds received from the grants along with impound towing fees.
In recent years, this fund has been used to pay for a youth boxing program. The South Bend Police Athletic League (PAL) relaunched in 2006 with the founding of the South Bend
Police Boxing Club. This free program matches cops and youth ages 10-18 in a sports mentoring environment. The objective of the Boxing Club is to encourage young people to
value peaceful and positive ways to resolve differences and frustrations. It’s a way for youth to "put down" violence and death—and "put on" the boxing gloves for a better life. The
PAL program is being expanded in 2020, with more funding budgeted in the Police Department's budget in the General Fund (#101). 2019 Capital - $80,000 for 3D crime scene
equipment.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
89
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Police Federal Drug Enforcement Fund Number 299
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,201 - 5,000 5,000 - - 5,000 0%
Interest Earnings 2,654 3,131 1,366 1,366 723 723 643 53%
Other Income 36,436 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 45,291 3,131 6,366 6,366 723 723 5,643 11%
Expenditures by Type
Supplies - - 6,000 6,000 - - - 6,000 0%
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 22,100 43,499 45,000 45,000 31,000 - 31,000 14,000 69%
Total Expenditures 22,100 43,499 51,000 51,000 31,000 - 31,000 20,000 61%
Net Surplus / (Deficit) 23,191 (40,368) (44,634) (44,634) (30,277) (30,277)
Beginning Cash Balance 130,729 153,920 113,552
Cash Adjustments - - -
Ending Cash Balance 153,920 113,552 68,918 83,275
Cash Reserves Target 5,525 10,875 12,750
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to receive the Police Department's share of money acquired in Federal drug enforcement activity. Expenditures are to be used to fund drug enforcement and
training.
This fund's revenue stream is not a steady flow. It is dependent upon the processing and release of funds from the Fed for seized assets in drug activities. This fund also receives
revenue from interest earned on the fund's cash balance.
Budgeted expenditures are for replacement of police cars and for supplies related to drug enforcement and training.
Cash Reserves Target
25% of Annual expenditures
90
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2018 Fire Station #9 Bond Debt Service Fund Number 350
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Transfers In 120,663 321,706 341,231 341,231 341,231 341,231 - 100%
Total Revenue 120,663 321,706 341,231 341,231 341,231 341,231 - 100%
Expenditures by Type
Services & Charges
Debt Service Principal 75,000 170,000 195,000 195,000 195,000 - 195,000 - 100%
Debt Service Interest & Fees 45,663 151,706 146,231 146,231 146,231 - 146,231 - 100%
Total Services & Charges 120,663 321,706 341,231 341,231 341,231 - 341,231 - 100%
Total Expenditures 120,663 321,706 341,231 341,231 341,231 - 341,231 - 100%
Net Surplus / (Deficit)- - - - - -
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - - -
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the General Obligation Bonds, Series 2018 (debt schedule #168).
The bonds were issued to fund the replacement of Fire Station #9 and addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. The par amount
of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of 3.065%.
This fund receives interfund transfers from the Fire Department Capital Fund (#287) in the amount of the debt service payments.
Debt service payments are due on January 15 and July 15. The final bond payment is due 1/15/38.
Cash Reserves Target
No reserve requirement
91
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2018 Fire Station #9 Bond Capital Fund Number 451
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 55,108 42,008 3,854 3,854 2,981 2,981 874 77%
Debt Proceeds 5,082,316 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 5,137,424 42,008 3,854 3,854 2,981 2,981 874 77%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Debt Service Interest & Fees 215,133 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 215,133 - - - - - - - -
Capital 1,420,290 3,143,446 - 89,311 89,311 - 89,311 - 100%
Total Expenditures 1,635,423 3,143,446 - 89,311 89,311 - 89,311 - 100%
Net Surplus / (Deficit)3,502,001 (3,101,438) 3,854 (85,457) (86,330) (86,330)
Beginning Cash Balance - 3,494,445 399,877
Cash Adjustments (7,556) 6,871 -
Ending Cash Balance 3,494,445 399,877 314,420 314,233
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track the expenditures of the proceeds from the General Obligation Bonds, Series 2018. The bonds were issued to fund the replacement of Fire Station #9 and
addition of a classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. Payment of debt service principal and interest to the bondholders will be recorded in
the 2018 Fire Station #9 Bond Debt Service Fund (#350). Bond issuance costs were recorded in this fund per Ordinance 10576-18 section VII-(a).
The par amount of the General Obligation Bonds, Series 2018 was $5,045,000 with a premium of $37,316. The bonds were closed on March 29, 2018 with a net interest rate of
3.065%. The net proceeds after bond issuance costs were $4,864,008. This amount was deposited into this fund to be used towards the approved capital projects.
Construction of Fire Station 9 was completed in 2019. The new station was constructed at the corner of Mishawaka Avenue and 21st Street and will house Engine 9, Medic 9, Boat 2,
and accommodate up to seven assigned firefighters per day.
The remaining bond capital proceeds will be used to construct an additional classroom building on the grounds of the Luther J Taylor Sr. Fire Training Center. It will be an
approximately 3,000 square foot building and will house a rugged, divisible classroom with the capacity for 100 personnel and additional training props and storage areas.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
92
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Fire Pension Fund Number 701
Fund Type Pension Trust Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 4,475,669 4,466,993 4,900,000 4,456,309 4,323,533 4,323,533 132,776 97%
Interest Earnings 7,439 8,670 6,502 6,502 2,205 2,205 4,297 34%
Other Income 9,010 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 4,492,118 4,475,663 4,906,502 4,462,811 4,325,739 4,325,739 137,073 97%
Expenditures by Type
Personnel
Salaries & Wages 4,636,193 4,449,225 4,791,361 4,791,361 4,205,078 - 4,205,078 586,283 88%
Fringe Benefits - - - - - - - - -
Total Personnel 4,636,193 4,449,225 4,791,361 4,791,361 4,205,078 - 4,205,078 586,283 88%
Supplies 67 - 100 100 - - - 100 0%
Services & Charges
Professional Services 3,202 4,000 6,100 6,100 3,500 - 3,500 2,600 57%
Travel - - 350 350 - - - 350 0%
Other Services & Charges 919 1,126 1,400 1,400 679 - 679 721 48%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 4,121 5,126 7,850 7,850 4,179 - 4,179 3,671 53%
Total Expenditures 4,640,381 4,454,351 4,799,311 4,799,311 4,209,256 - 4,209,256 590,054 88%
Net Surplus / (Deficit)(148,263) 21,312 107,191 (336,500) 116,482 116,482
Beginning Cash Balance 464,746 315,085 336,501
Cash Adjustments (1,398) 104 -
Ending Cash Balance 315,085 336,501 1 453,561
Cash Reserves Target 464,038 445,435 479,931
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Fire Department employees and receives reimbursement from the State of Indiana. Retiree health insurance
payments are not paid through this fund; this cost is not reimbursed by the state. Retiree health payments are paid through the regular Fire Department budget.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired firefighters or surviving spouses and for death benefits paid out. For the year 2020, there are no scheduled DROP (deferred
retirement option plan) payments.
Cash Reserves Target
10% of Annual expenditures
93
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Police Pension Fund Number 702
Fund Type Pension Trust Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,223,858 6,111,782 6,347,700 6,048,813 6,048,813 6,048,813 - 100%
Interest Earnings 14,743 17,014 12,428 12,428 3,126 3,126 9,302 25%
Other Income 4,124 2,890 8,000 8,000 6,284 6,284 1,716 79%
Interfund Transfers In - - - - - - - -
Total Revenue 6,242,725 6,131,686 6,368,128 6,069,241 6,058,223 6,058,223 11,018 100%
Expenditures by Type
Personnel
Salaries & Wages 6,175,699 6,374,654 6,229,288 6,229,288 6,186,554 - 6,186,554 42,734 99%
Fringe Benefits 261 - 3,717 3,717 - - - 3,717 0%
Total Personnel 6,175,960 6,374,654 6,233,005 6,233,005 6,186,554 - 6,186,554 46,451 99%
Supplies - - - - - - - - -
Services & Charges
Professional Services 3,200 4,000 6,500 6,500 3,500 - 3,500 3,000 54%
Travel - - 500 500 - - - 500 0%
Other Services & Charges 979 1,271 1,400 1,400 945 - 945 455 67%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 4,179 5,271 8,400 8,400 4,445 - 4,445 3,955 53%
Total Expenditures 6,180,140 6,379,925 6,241,405 6,241,405 6,190,998 - 6,190,998 50,406 99%
Net Surplus / (Deficit) 62,585 (248,240) 126,723 (172,164) (132,776) (132,776)
Beginning Cash Balance 886,366 945,540 698,148
Cash Adjustments (3,411) 848 -
Ending Cash Balance 945,540 698,148 525,984 566,569
Cash Reserves Target 618,014 637,993 624,141
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the operation of a pension plan for former Police Department employees and receives reimbursement from the State of Indiana.
Pension relief payments are received from the state in arrears based on costs incurred in the prior year. Payments are typically received in June and September. This fund can have a
negative cash balance when it is waiting to be reimbursed by the State. This fund also receives revenue from interest earned on the fund's cash balance.
Expenditures are for the pension payments to retired officers or surviving spouses and for death benefits paid out. After 2020, there will be no 1977 convertees.
Cash Reserves Target
10% of Annual expenditures
94
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Police K-9 Unit Fund Number 705
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 51 65 4 22 21 21 1 95%
Donations - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 51 65 4 22 21 21 1 95%
Expenditures by Type
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges 601 - 2,020 2,020 - - - 2,020 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 601 - 2,020 2,020 - - - 2,020 0%
Capital - - - - - - - - -
Total Expenditures 601 - 2,020 2,020 - - - 2,020 0%
Net Surplus / (Deficit)(550) 65 (2,016) (1,998) 21 21
Beginning Cash Balance 2,889 2,330 2,395
Cash Adjustments (9) 1 -
Ending Cash Balance 2,330 2,395 397 2,420
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to account for donations for the Police K-9 unit and track expenditures of those funds.
This funds receives donations for the Police K-9 unit. This fund also receives revenue from interest earned on the fund's cash balance.
The donations are to be spent on supplies or services directly related to the Police K-9 unit. In recent years, this fund has not been used so the cash balance is growing.
Cash Reserves Target
No reserve requirement
95
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Studebaker-Oliver Revitalizing Grants Fund Number 209
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 28,198 - - - - - - -
Interest Earnings 16,217 24,778 20,000 20,000 7,035 7,035 12,965 35%
Other Income 100,000 100,000 100,000 100,000 100,000 100,000 - 100%
Interfund Transfers In - - - - - - - -
Total Revenue 144,415 124,778 120,000 120,000 107,035 107,035 12,965 89%
Expenditures by Type
Services & Charges
Professional Services 93,868 149,969 25,000 838,793 274,931 - 274,931 563,862 33%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 93,868 149,969 25,000 838,793 274,931 - 274,931 563,862 33%
Capital - - - - - - - - -
Total Expenditures 93,868 149,969 25,000 838,793 274,931 - 274,931 563,862 33%
Net Surplus / (Deficit) 50,547 (25,191) 95,000 (718,793) (167,896) (167,896)
Beginning Cash Balance 876,414 954,136 929,415
Cash Adjustments 27,174 470 -
Ending Cash Balance 954,136 929,415 210,621 763,112
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for various EPA grants relating to brownfields. Revenues and expenditures in this fund are grant and project specific and will vary from year to year.
EPA's Brownfields Program empowers states, communities, and other stakeholders to work together to prevent, assess, safely clean up, and sustainably reuse brownfields. A brownfield
site is real property, the expansion, redevelopment, or reuse of which may be complicated by the presence or potential presence of a hazardous substance, pollutant, or contaminant.
Past grant activity includes:
- Brownfields assessment grant: Hazardous substances grant funds and petroleum grant funds used to conduct Phase I and II environmental site assessments on a city-wide basis. Sites
included a former foundry site that is now a city park, a former railroad site in the Studebaker/Oliver project area, and sites in wellhead protection areas.
- Brownfields revolving loan fund grant: Grant used to capitalize a revolving loan fund from which the City of South Bend will provide loans and subgrants to support cleanup
activities for sites throughout the city that are contaminated with hazardous substances. Loans will be made based on an environmental prioritization process.
- Brownfields cleanup grant: Grant funds used to clean up the former Oliver Plow Works site. The site is part of the Studebaker/Oliver Plow Works Redevelopment Strategy, a phased
approach for eventually redeveloping the entire Studebaker and Oliver factories into two light industrial parks. Grant funds also will be used for remediation and post-cleanup
reporting, and community involvement activities.
It is unclear whether additional grants will be available after 2017. Other income is derived from repayment from the River West TIF Fund (#324), with the last payment due in 2020.
Professional services include ground water testing and other ongoing costs related to the study and planning for the various brownfields.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
96
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Economic Development State Grants Fund Number 210
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 2,375 - - 555,695 - - 555,695 0%
Interest Earnings 6,784 2,878 3,000 3,000 712 712 2,288 24%
Other Income 54,008 72,010 72,011 72,011 90,013 90,013 (18,002) 125%
Interfund Transfers In - - - - - - - -
Total Revenue 63,167 74,888 75,011 630,706 90,725 90,725 539,981 14%
Expenditures by Type
Services & Charges
Professional Services - 53,699 - 94,247 56,352 - 56,352 37,895 60%
Repairs & Maintenance - - - 400,000 - - - 400,000 0%
Debt Service Principal 65,591 67,581 69,632 69,632 69,632 - 69,632 - 100%
Debt Service Interest & Fees 6,419 4,429 2,379 2,379 2,379 - 2,379 - 100%
Grants & Subsidies - - - 65,000 - - - 65,000 0%
Other Services & Charges 55,662 - - 11,400 - - - 11,400 0%
Interfund Transfers Out - 230,000 - - - - - - -
Total Services & Charges 127,672 355,710 72,011 642,658 128,362 - 128,362 514,295 20%
Capital - - - - - - - - -
Total Expenditures 127,672 355,710 72,011 642,658 128,362 - 128,362 514,295 20%
Net Surplus / (Deficit) (64,506) (280,822) 3,000 (11,952) (37,637) (37,637)
Beginning Cash Balance 410,752 344,987 64,775
Cash Adjustments (1,259) 610 -
Ending Cash Balance 344,987 64,775 52,824 27,154
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to track the receipt and subsequent expenditure of grants from the State of Indiana.
This fund receives grant monies and revenue from interest earned on the fund's cash balance.
Expenditures are for debt service payments to the Indiana Development Finance Authority for a loan for the Indiana Brownfields Program with final payment due in 2021.
- Past expenditures include demolition of vacant and abandoned houses/lots and equipment for the Ignition Park/ND Turbo project.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
97
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Department of Community Investment (DCI) Fund Number 211
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 270,192 434,000 464,500 10,650 10,650 10,650 - 100%
Charges for Services 338,582 212,079 249,070 835,227 861,309 861,309 (26,082) 103%
Fines, Forfeitures, and Fees - - 40,000 45,251 46,076 46,076 (825) 102%
Interest Earnings 14,158 17,680 15,000 9,000 8,876 8,876 124 99%
Other Income 4,256 4,123 - 2,599 2,598 2,598 1 100%
Interfund Allocation Reimb - - 174,531 174,531 174,531 174,531 - 100%
Interfund Transfers In 1,866,020 2,350,633 2,288,899 2,268,899 2,268,899 2,268,899 - 100%
Total Revenue 2,493,209 3,018,515 3,232,000 3,346,157 3,372,939 3,372,939 (26,782) 101%
Expenditures by Type
Personnel
Salaries & Wages 1,464,757 1,493,197 1,788,354 1,628,354 1,529,047 - 1,529,047 99,307 94%
Fringe Benefits 630,626 528,540 665,776 665,776 568,983 - 568,983 96,793 85%
Total Personnel 2,095,383 2,021,736 2,454,130 2,294,130 2,098,029 - 2,098,029 196,100 91%
Supplies 19,501 18,276 25,792 21,553 13,503 - 13,503 8,051 63%
Services & Charges
Professional Services 319,616 157,623 296,100 257,316 224,609 - 224,609 32,707 87%
Printing & Advertising 10,940 13,604 24,707 24,773 7,560 - 7,560 17,213 31%
Education & Training 8,889 9,835 23,900 11,400 4,576 - 4,576 6,824 40%
Travel 17,302 24,271 28,000 14,524 4,502 - 4,502 10,022 31%
Repairs & Maintenance 1,989 9,911 2,600 101,951 12,447 - 12,447 89,504 12%
Interfund Allocations 390,538 464,363 357,941 357,941 357,941 - 357,941 - 100%
Other Services & Charges 10,694 16,116 18,830 20,726 11,772 - 11,772 8,954 57%
Interfund Transfers Out - - - 35,000 35,000 - 35,000 - 100%
Total Services & Charges 759,969 695,723 752,078 823,631 658,407 - 658,407 165,224 80%
Capital - - - - - - - - -
Total Expenditures 2,874,853 2,735,735 3,232,000 3,139,314 2,769,940 - 2,769,940 369,375 88%
Net Surplus / (Deficit) (381,644) 282,780 - 206,843 603,000 603,000
Beginning Cash Balance 1,114,625 729,684 1,012,307
Cash Adjustments (3,297) (158) -
Ending Cash Balance 729,684 1,012,307 1,219,150 1,629,498
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the activities of the Department of Community Investment.
DCI's mission is to spur investment in a stronger South Bend by doing the following:
- Attracting & retaining growing businesses
- Connecting residents to economic opportunities
- Planning for vibrant neighborhoods
This fund is mainly funded by transfers from Economic Development Income Tax (EDIT) Fund (#408). Transfers are made on a quarterly basis. This fund also receives revenue
from federal grants, transfer from the Building Department (Fund #600), and staff contracts.
In 2019, four (4) new positions were added: Engagement Specialist, Zoning Manager, Zoning Specialist, and an Administrative Assistant. The new staff members allow the
Department of Community Investment to increase its engagement and outreach into neighborhoods and bring the Planning Commission in-house instead of going through St. Joseph
County's Area Plan Commission. In 2020, a part-time position will be added to help promote greater regulatory compliance for HPC and new City zoning responsibilities. Additional
capacity can be used to support Business Licensing to reduce the work load of a Code Inspector.
Cash Reserves Target
No reserve requirement
98
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Dept of Community Investment Grants Fund Number 212
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 3,542,536 2,030,043 2,711,000 7,093,322 2,392,383 2,392,383 4,700,939 34%
Fines, Forfeitures, and Fees 110 30 - 81 121 121 (40) 149%
Other Income 203,444 483,931 203,000 217,888 186,664 186,664 31,224 86%
Interfund Transfers In - - - - - - - -
Total Revenue 3,746,089 2,514,004 2,914,000 7,311,291 2,579,168 2,579,168 4,732,123 35%
Expenditures by Type
Services & Charges
Professional Services - - - 461,699 40,488 - 40,488 421,212 9%
Grants & Subsidies 3,848,101 2,555,898 2,911,000 5,902,853 2,529,492 - 2,529,492 3,373,360 43%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 3,848,101 2,555,898 2,911,000 6,364,552 2,569,980 - 2,569,980 3,794,572 40%
Capital - - - - - - - - -
Total Expenditures 3,848,101 2,555,898 2,911,000 6,364,552 2,569,980 - 2,569,980 3,794,572 40%
Net Surplus / (Deficit) (102,012) (41,893) 3,000 946,739 9,188 9,188
Beginning Cash Balance 450,607 347,782 305,248
Cash Adjustments (813) (641) -
Ending Cash Balance 347,782 305,248 1,251,987 313,907
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources, Expenditures, and Significant Changes/Variances:
There are no significant changes.
This fund accounts for various grants including:
Community Development Block Grant (CDBG) - CDBG funds can be used for a variety of community development opportunities such as providing affordable housing, a suitable
living environment, and economic opportunities for individuals and families with incomes below 80 percent of the area median income. CDBG funds can also be used for the
elimination of slum and blight.
Emergency Solutions Grant (ESG) - The ESG Program provides homeless persons with basic shelter and essential supportive services. It can assist with operational costs of the
shelter facility, and for the administration of the grant.
Neighborhood Stabilization Project (NSP) - Congress created the Neighborhood Stabilization Program to help cities, counties and states deal with community problems that are
the result of the mortgage foreclosure crisis in the nation. HUD provides money to local governments (cities and counties), nonprofits, and all 50 states. Generally, the money must be
used to buy, fix up, and resell foreclosed and abandoned homes. NSP grantees develop their own programs and funding priorities. However, NSP grantees must use at least 25 percent
of the funds appropriated for the purchase and redevelopment of abandoned or foreclosed homes or residential properties that will be used to house individuals or families whose
incomes do not exceed 50 percent of the area median income. In addition, all activities funded by NSP must benefit low- and moderate-income persons whose income does not exceed
120 percent of area median income. Activities may not qualify under NSP using the "prevent or eliminate slums and blight" or "address urgent community development needs"
objectives.
Shelter Plus Care Program (S+C) - The S+C Program provides a variety of permanent housing choices, accompanied by a range of supportive services funded through other
sources. S+C assists hard to serve homeless individuals with disabilities and their families. These individuals primarily include those with serious mental illness, chronic problems with
alcohol and/or drugs, and HIV/AIDS or related diseases.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
99
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Urban Development Action Grant Fund Number 410
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,344 844 500 500 361 361 139 72%
Other Income 37,508 84,104 30,000 30,000 18,442 18,442 11,558 61%
Interfund Transfers In - - - - - - - -
Total Revenue 43,852 84,948 30,500 30,500 18,803 18,803 11,697 62%
Expenditures by Type
Services & Charges
Debt Service Principal 486,081 60,000 40,000 40,000 40,000 - 40,000 - 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 486,081 60,000 40,000 40,000 40,000 - 40,000 - 100%
Capital - - - - - - - - -
Total Expenditures 486,081 60,000 40,000 40,000 40,000 - 40,000 - 100%
Net Surplus / (Deficit)(442,229) 24,948 (9,500) (9,500) (21,197) (21,197)
Beginning Cash Balance 471,939 28,919 53,838
Cash Adjustments (790) (30) -
Ending Cash Balance 28,919 53,838 44,338 32,733
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for economic development expenditures which are financed by federal grants and loan repayments.
Revenue comes from Business Development Corporation (BDC) repayment of Fund 410 miscellaneous revenue used to capitalize BDC loan pool.
Currently, this fund is used for the repayment of an interfund loan from the COIT Fund (#404) in connection with a downtown hotel/parking garage project. The final payment is due
in 2022 (debt schedule #82). When the final revenue payment is due from BDC, it may be prudent to payoff the debt to COIT and potentially close this fund rather than following
current amortization schedule which goes out to 2046. Therefore, in the 2018 budget a total of $486,081 is paid off using the current balance in cash reserves. Payments in future years
will be made as BDC loan collections are received.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
100
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Consolidated Building Fund Fund Number 600
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Building Department
Licenses & Permits 1,566,575 1,646,044 1,772,550 1,772,550 1,304,739 1,304,739 467,811 74%
Fines, Forfeitures, and Fees - - - - 1,140 1,140 (1,140) -
Interest Earnings 46,652 54,618 25,201 25,201 17,782 17,782 7,419 71%
Other Income 7,186 6,317 3,000 222 422 422 (200) 190%
Interfund Transfers In 7,428 - - - - - - -
Total Building Department 1,627,841 1,706,979 1,800,751 1,797,973 1,324,083 1,324,083 473,890 74%
Total Code Enforcement 1,506,064 2,983,937 - 2,130 - - 2,130 0%
Total Fund Revenue 3,133,906 4,690,916 1,800,751 1,800,103 1,324,083 1,324,083 476,020 74%
Expenditures
Building Department
Personnel
Salaries & Wages 681,787 716,916 874,667 874,667 763,648 - 763,648 111,019 87%
Fringe Benefits 319,576 273,508 339,734 339,734 305,840 - 305,840 33,894 90%
Total Personnel 1,001,363 990,425 1,214,401 1,214,401 1,069,488 - 1,069,488 144,913 88%
Supplies 21,813 14,307 19,576 24,818 14,538 - 14,538 10,280 59%
Services & Charges
Professional Services 4,454 - 10,000 10,150 2,411 - 2,411 7,739 24%
Printing & Advertising 700 3,809 4,693 4,693 336 - 336 4,357 7%
Education & Training 3,190 2,859 3,500 2,970 2,429 - 2,429 541 82%
Travel 3,450 684 6,000 6,000 - - - 6,000 0%
Repairs & Maintenance 30,553 18,871 25,000 25,000 14,257 - 14,257 10,743 57%
Interfund Allocations 337,091 252,023 328,799 328,799 328,799 - 328,799 - 100%
Debt Service Principal 42,475 46,342 42,727 42,727 41,198 - 41,198 1,529 96%
Debt Service Interest & Fees 3,749 3,141 2,225 2,225 2,184 - 2,184 41 98%
Other Services & Charges 43,665 3,948 20,572 22,652 11,039 - 11,039 11,613 49%
Interfund Transfers Out - 158,943 - - - - - - -
Total Services & Charges 469,328 490,621 443,516 445,216 402,653 - 402,653 42,563 90%
Capital - - 50,000 522 - - - 522 0%
Total Building Department 1,492,504 1,495,352 1,727,493 1,684,957 1,486,678 - 1,486,678 198,278 88%
Total Code Enforcement 2,678,595 3,001,390 - 246,681 - - - 246,681 0%
Total Fund Expenditures 4,171,099 4,496,742 1,727,493 1,931,638 1,486,678 - 1,486,678 444,960 77%
Net Surplus / (Deficit) (1,037,193) 194,174 73,258 (131,535) (162,595) (162,595)
Beginning Cash Balance 3,143,961 2,092,204 2,285,733
Cash Adjustments (14,564) (645) -
Ending Cash Balance 2,092,204 2,285,733 2,154,198 2,127,056
Cash Reserves Target 1,042,775 1,124,185 482,910
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, an additional Administrative Assistant position is being added to better serve the needs of the Department and its administrative staff, bringing the total staff count to 16 full-
time positions. Additionally, there will be two promotions from Administrative Assistant to Executive Assistant and Assistant Manager of Customer Service to better align the
responsibilities of the staff to the corresponding positions they hold, and to be more consistent with similar positions throughout the City. In 2019, the Building Department was
organizationally brought under the direction of the Department of Community Investment.
Starting in 2020, the Code Enforcement Department's budget will be moved out of this fund and into its own fund (#230).
This fund accounts for the activities of the Building Department. The Building Department regulates the “built environment” through enforcement of current building codes and
zoning ordinances. The Building Department's purpose is to promote safe occupancy for all residents of the jurisdiction, serving all properties within the City of South Bend and all
properties with a 5 digit address within St. Joseph County.
Revenue for the Building Department is primarily generated through issuing permits for construction, demolition, or occupancy. In addition, contractor registrations and licenses are
also issued and monitored. Revenue is expected to increase based on current trends.
Cash Reserves Target
25% of Annual expenditures
101
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Industrial Revolving Fund Fund Number 754
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Other Income 234,521 293,958 225,200 225,200 266,643 266,643 (41,443) 118%
Interfund Allocation Reimb - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 234,521 293,958 225,200 225,200 266,643 266,643 (41,443) 118%
Expenditures by Type
Services & Charges
Professional Services 89,432 95,223 135,000 130,000 88,742 - 88,742 41,259 68%
Other Services & Charges 12,826 24,218 14,000 19,000 15,285 - 15,285 3,715 80%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 102,258 119,441 149,000 149,000 104,026 - 104,026 44,974 70%
Capital - - - - - - - - -
Total Expenditures 102,258 119,441 149,000 149,000 104,026 - 104,026 44,974 70%
Net Surplus / (Deficit) 132,263 174,517 76,200 76,200 162,616 162,616
Beginning Cash Balance 2,917,106 1,632,491 2,078,333
Cash Adjustments (1,416,878) 271,325 -
Ending Cash Balance 1,632,491 2,078,333 2,154,533 2,406,914
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Industrial Revolving Fund is a loan fund for small businesses. It is governed by a separate Board of Directors which contracts with the City's Community Investment Department
for administrative services. A City cash reserve target has not been established for the fund, but it operates under federal guidelines with respect the amount of loans and cash balances
that must be maintained.
This fund receives revenue from the repayments of small business loans. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
Expenditures are for legal services and administrative & program fees.
Cash Reserves Target
No City reserve requirement; there are
program requirements
102
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2015 Smart Streets Bond Debt Service Fund Number 756
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,588 4,629 3,000 3,000 869 869 2,131 29%
Other Income - - - - - - - -
Interfund Transfers In 1,714,000 1,715,500 1,716,500 1,716,500 1,716,000 1,716,000 500 100%
Total Revenue 1,718,588 1,720,129 1,719,500 1,719,500 1,716,869 1,716,869 2,631 100%
Expenditures by Type
Services & Charges
Debt Service Principal 940,000 970,000 1,000,000 1,000,000 1,000,000 - 1,000,000 - 100%
Debt Service Interest & Fees 770,444 742,019 713,044 713,044 712,694 - 712,694 350 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,710,444 1,712,019 1,713,044 1,713,044 1,712,694 - 1,712,694 350 100%
Capital - - - - - - - - -
Total Expenditures 1,710,444 1,712,019 1,713,044 1,713,044 1,712,694 - 1,712,694 350 100%
Net Surplus / (Deficit) 8,145 8,111 6,456 6,456 4,175 4,175
Beginning Cash Balance 1,718,645 1,726,790 1,734,901
Cash Adjustments - - -
Ending Cash Balance 1,726,790 1,734,901 1,741,357 1,739,076
Cash Reserves Target 1,726,790 1,734,901 1,741,357
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The Smart Streets Debt Service Reserve Fund accounts for debt service reserve on the 2015 Smart Streets bond that had a par amount of $25 million. The accounting records are
maintained in trustee bank accounts.
The trustee bank receives debt service payments from the City and passes them through to the bondholders. This fund also receives revenue from interest earned on the cash balance at
the trustee bank.
The River West TIF Fund (#324) transfers money into this fund semi-annualy to cover debt service payments. The final payment is due February 1, 2037 (debt schedule #135). The
debt service reserve amount will be used towards the last debt service payment. Capital expenditures of this bond were tracked in the Smart Streets Bond Capital Fund (#753).
Cash Reserves Target
100% cash reserves per bond covenants
103
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2017 Eddy Street Commons Bond Capital Fund Number 759
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 121 65 - 306,457 306,537 306,537 (80) 100%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 121 65 - 306,457 306,537 306,537 (80) 100%
Expenditures by Type
Services & Charges
Professional Services 1,500 - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,500 - - - - - - - -
Capital 8,477,690 4,602,119 - 3,328,966 3,328,966 - 3,328,966 - 100%
Total Expenditures 8,479,190 4,602,119 - 3,328,966 3,328,966 - 3,328,966 - 100%
Net Surplus / (Deficit)(8,479,069) (4,602,054) - (3,022,509) (3,022,429) (3,022,429)
Beginning Cash Balance 16,129,314 7,650,244 3,048,190
Cash Adjustments - - -
Ending Cash Balance 7,650,244 3,048,190 25,682 25,762
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the expenditures of the bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163). The funds
will be spent on Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame.
Initial revenues were bond proceeds from the $25 million Eddy Street Commons Bond issued in 2017 (closing date 8/14/17, debt schedule #163).
Currently, this fund only receives revenue from interest earned on the cash balance at the trustee bank.
This fund is expected to be spent down or fully encumbered in 2020.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
104
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2017 Eddy Street Commons Bond Debt Service Fund Number 760
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,428 8,792 6,000 6,000 1,623 1,623 4,377 27%
Other Income - - - - - - - -
Interfund Transfers In 2,223,472 1,298,125 1,390,625 1,390,625 1,390,625 1,390,625 - 100%
Total Revenue 2,229,900 1,306,917 1,396,625 1,396,625 1,392,248 1,392,248 4,377 100%
Expenditures by Type
Services & Charges
Debt Service Principal 25,000 50,000 145,000 145,000 145,000 - 145,000 - 100%
Debt Service Interest & Fees 1,253,472 1,248,125 1,246,625 1,246,625 1,245,625 - 1,245,625 1,000 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,278,472 1,298,125 1,391,625 1,391,625 1,390,625 - 1,390,625 1,000 100%
Capital - - - - - - - - -
Total Expenditures 1,278,472 1,298,125 1,391,625 1,391,625 1,390,625 - 1,390,625 1,000 100%
Net Surplus / (Deficit)951,428 8,792 5,000 5,000 1,623 1,623
Beginning Cash Balance 2,501,480 3,452,908 3,461,700
Cash Adjustments - - -
Ending Cash Balance 3,452,908 3,461,700 3,466,700 3,463,323
Cash Reserves Target 2,500,000 2,500,000 2,500,000
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the receipt of payments from the City's North East Residential Area TIF Fund (#436) and the subsequent semi-annual payment of debt service principal and
interest to the bondholders. This fund will hold a minimum of $2.5 million in cash reserves per the 2017 Eddy Street Commons bond covenant. This amount was deposited into this
debt service fund at the time of the closing. In December 2018, an additional $945,000 was added to the debt service reserve. The bonds were closed on August 14, 2017 and the par
amount was $25 million.
This fund receives debt service payments from the City (recorded as interfund transfers) and passes them to bondholders through trustee banks. This fund also receives revenue from
interest earned on the cash held at the trustee bank.
The principal and interest payments are set forth in the 20 year debt amortization schedule with the first payment made on February 15, 2018 and the final payment on February 15,
2037. The bond was issued for Phase II of the Eddy Street Commons, a mixed-use development area just south of the University of Notre Dame. Capital expenditures related to the
project are tracked in the Eddy Street Commons Capital Fund (#759).
Cash Reserves Target
$2,500,000 minimum
105
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Motor Vehicle Highway Fund Number 202
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 6,870,730 3,209,051 3,041,250 2,984,250 2,985,157 2,985,157 (907) 100%
Licenses & Permits - 3,150 3,000 3,000 300 300 2,700 10%
Charges for Services 246,361 253,301 232,670 280,209 290,475 290,475 (10,266) 104%
Interest Earnings 137,767 165,725 28,864 40,925 39,751 39,751 1,174 97%
Debt Proceeds - - - 1,778,948 1,778,948 1,778,948 - 100%
Other Income 56,611 42,383 5,300 56,727 56,716 56,716 11 100%
Interfund Allocation Reimb - 138,150 149,020 149,020 149,020 149,020 - 100%
Interfund Transfers In 3,814,963 3,852,066 4,437,750 4,937,750 4,937,750 4,937,750 - 100%
Total Revenue 11,126,434 7,663,825 7,897,854 10,230,829 10,238,117 10,238,117 (7,288) 100%
Expenditures by Division
Streets / Traffic & Lighting 8,941,494 9,441,018 7,230,493 8,435,937 7,154,221 - 7,154,221 1,281,717 85%
Curb & Sidewalk Program 1,322,900 1,494,709 1,681,932 1,293,167 1,202,773 - 1,202,773 90,394 93%
Total Expenditures 10,264,393 10,935,727 8,912,425 9,729,104 8,356,994 - 8,356,994 1,372,111 86%
Expenditures by Type
Personnel
Salaries & Wages 2,885,203 2,602,952 2,295,114 3,007,958 2,715,345 - 2,715,345 292,613 90%
Fringe Benefits 1,351,638 970,717 928,777 1,242,477 1,138,382 - 1,138,382 104,095 92%
Total Personnel 4,236,841 3,573,668 3,223,891 4,250,435 3,853,726 - 3,853,726 396,708 91%
Supplies 1,701,021 1,080,335 1,209,775 1,664,532 1,065,253 - 1,065,253 599,279 64%
Services & Charges
Professional Services 670,422 645,007 749,014 273,534 255,097 - 255,097 18,436 93%
Printing & Advertising 263 222 5,740 4,115 194 - 194 3,921 5%
Utilities 45,568 49,037 49,200 51,320 44,364 - 44,364 6,956 86%
Education & Training 4,425 9,540 15,000 15,000 13,900 - 13,900 1,100 93%
Travel 1,716 3,391 15,000 12,615 2,210 - 2,210 10,405 18%
Repairs & Maintenance 1,706,018 424,771 1,047,588 767,819 699,746 - 699,746 68,073 91%
Interfund Allocations 1,018,733 1,628,279 1,534,987 1,534,987 1,534,987 - 1,534,987 - 100%
Debt Service Principal 719,631 734,901 869,006 785,006 590,097 - 590,097 194,909 75%
Debt Service Interest & Fees 36,899 45,227 69,940 69,940 28,674 - 28,674 41,266 41%
Other Services & Charges 94,989 177,033 123,284 196,961 165,904 - 165,904 31,057 84%
Interfund Transfers Out - 2,500,000 - - - - - - -
Total Services & Charges 4,298,664 6,217,408 4,478,759 3,711,297 3,335,174 - 3,335,174 376,123 90%
Capital 27,868 64,316 - 102,840 102,840 - 102,840 - 100%
Total Expenditures 10,264,393 10,935,727 8,912,425 9,729,104 8,356,994 - 8,356,994 1,372,110 86%
Net Surplus / (Deficit) 862,040 (3,271,902) (1,014,571) 501,725 1,881,123 1,881,123
Beginning Cash Balance 7,132,834 7,993,003 4,743,203
Cash Adjustments (1,871) 22,101 -
Ending Cash Balance 7,993,003 4,743,203 5,244,928 6,607,820
Cash Reserves Target 2,566,098 2,733,932 2,432,276
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
25% of Annual expenditures
This fund accounts for the operations of the following divisions of the Public Works Department: Streets, Traffic & Lighting, and Curb & Sidewalk.
• Streets: The Office of Streets repairs and maintains 2,200 lane miles of road surface in the city limits. Maintenance on streets ranges from paving and patching in the summer to
plowing snow in the winter. In 2019, 20.59 miles of streets were resurfaced and 878 tons of patch mix were used to fix an estimated 61,217 potholes. In 2019, the Street Department
revived its crack-sealing program in an effort to mitigate water infiltration through cracks in the street surface. During this first season, crews crack-sealed 29 miles of streets. In
addition to maintenance, Streets maintains around 398 miles of alley surface. Also operating under the Street Department is Unit 211, a 24/7 response vehicle that works with the
South Bend Police Department and the South Bend Fire Department for emergencies.
• Traffic & Lighting: The Office of Traffic & Lighting maintains traffic signs, signals and city-owned street lights, and is responsible for approximately 160 signalized intersections
and 3,000 street lights. In 2019, there were roughly 1,650 work orders for sign maintenance, installation and/or removal. Not only does this office provide traffic control in
construction areas for the Offices of Streets and Sewers, but Traffic & Lighting also works with the South Bend Police Department to provide traffic control for special events in the
city, setting up traffic control for an average of 100 different events in a year. Additionally, Traffic & Lighting is responsible for street painting, i.e., line striping, crosswalks, stop bars,
etc. In 2019, they painted 330.03 miles of City streets.
• Curb & Sidewalk: An annual program to replace sidewalks, curbs, and curb ramps in poor condition at residential properties throughout the City. City Council members select
the locations and they are reviewed by Engineering for bidding as a public works project.
This fund receives gas tax and wheel tax revenue from the State of Indiana.
In April 2017, Indiana lawmakers passed House Enrolled Act 1002-2017 to raise extra funds to repair the state’s roads and bridges. The bill raised the gas, special fuel, and motor
carrier surcharge taxes by 10 cents. On July 1, 2018, the gas tax increased from 18 to 28 cents per gallon. Despite this increase, the City's gas tax revenue decreased by $500k from
2018 to 2019 due to changes to the State's distribution formula which keeps more funds at the State level. Revenue is forecasted conservatively given the current conditions. The City
continues to work with the State to understand the gasoline tax revenue estimates for the coming years.
As this fund's revenues decrease, the City continues to use income tax revenues to support the current level of street maintenance and repair, transferring funds from County Option
Income Tax Fund (#404).
Street Department - Historically, Streets has used approximately $450k from the Local Road & Street Fund (#251) to pay for asphalt and related paving materials. In 2018, Streets
earmarked $600k of its street maintenance budget in the Motor Vehicle Highway Fund (#202) for contracted paving work. In 2019, it was decided to budget an additional $550k in
the Motor Vehicle Highway Fund (#202) for paving materials and to use Local Road & Street Fund (#251) dollars to fund contracted paving. In 2020, contracted paving is budgeted
at $400k in the Motor Vehicle Highway Fund (#202) and $600k in the Local Road & Street Fund (#251).
Curb & Sidewalk Program - Three (3) Concrete Finishers were added to the 2019 budget. The addition of these positions enabled the Curb & Sidewalk crew to increase curb work
production from 2,601 feet in 2018 to 4,038 feet in 2019 and sidewalk production from 2,844 feet in 2018 to 4,943 feet in 2019. In 2020, an additional $200,000 was budgeted for the
Curb & Sidewalk program per Council's request.
106
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name MVH Restricted Fund Fund Number 266
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues - 3,209,051 3,041,250 2,984,250 2,985,157 2,985,157 (907) 100%
Interest Earnings - 15,007 144 12,800 12,589 12,589 211 98%
Interfund Transfers In - - - - - - - -
Total Revenue - 3,224,058 3,041,394 2,997,050 2,997,747 2,997,747 (696) 100%
Expenditures by Type
Personnel
Salaries & Wages - 290,561 988,102 253,671 221,144 - 221,144 32,527 87%
Fringe Benefits - 148,185 441,276 149,163 103,529 - 103,529 45,634 69%
Total Personnel - 438,746 1,429,378 402,834 324,673 - 324,673 78,161 81%
Supplies - 1,355,841 1,157,640 1,232,882 1,165,290 - 1,165,290 67,591 95%
Services & Charges
Professional Services - - - - - - - - -
Repairs & Maintenance - 774,629 439,246 1,151,503 1,042,462 - 1,042,462 109,041 91%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 774,629 439,246 1,151,503 1,042,462 - 1,042,462 109,041 91%
Capital - - - - - - - - -
Total Expenditures - 2,569,216 3,026,264 2,787,218 2,532,426 - 2,532,426 254,793 91%
Net Surplus / (Deficit) - 654,842 15,130 209,832 465,321 465,321
Beginning Cash Balance - - 650,402
Cash Adjustments - (4,440) -
Ending Cash Balance - 650,402 860,234 1,126,297
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The MVH Restricted Fund was established in 2019 due to a directive from the State Board of Accounts:
Starting on January 1, 2019, the political subdivision must post at the time of receipt of the distribution from the State Motor Vehicle Highway Account fifty percent (50%) of the
distribution to MVH Restricted. The political subdivision, by ordinance or resolution, may elect to allocate more than fifty percent (50%) of the distributions to MVH Restricted.
During the same fiscal year, the political subdivision may transfer, by ordinance or resolution, the amount allocated in excess of the 50% requirement from MVH Restricted to MVH.
In no event can any transfers from MVH Restricted to MVH reduce the fiscal year distributions from the State Motor Vehicle Highway Account below the 50% requirement for MVH
Restricted.
Any amounts allocated in excess of the required 50% of distributions which remain in MVH Restricted at the end of the fiscal year must remain in MVH Restricted until expended for
construction, reconstruction, or preservation.
This fund receives 50% of the City's gas tax and wheel tax distribution from the State of Indiana. This fund also receives revenue from interest earned on the fund's cash balance.
Qualified Expenditures: Effective July 1, 2018, Indiana Code 8-14-1-4(b) and Indiana Code 8-14-1-5(c) requires at least 50% of the MVH distributions to be used for construction,
reconstruction and preservation of the unit’s highways. Maintenance expenditures do not count toward the 50% requirement.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
107
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Local Roads & Streets Fund Number 251
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 1,827,580 1,858,579 1,539,462 1,781,618 1,781,618 1,781,618 - 100%
Intergov./ Grants 292,498 117,020 350,000 107,844 101,082 101,082 6,762 94%
Interest Earnings 70,031 132,553 4,098 34,098 43,781 43,781 (9,683) 128%
Other Income 412,635 38,375 - 15,860 18,968 18,968 (3,108) 120%
Interfund Transfers In - 2,500,000 - - - - - -
Total Revenue 2,602,744 4,646,528 1,893,560 1,939,420 1,945,448 1,945,448 (6,029) 100%
Expenditures by Type
Supplies 555,400 63,646 250,000 8,328 4,468 - 4,468 3,860 54%
Services & Charges
Professional Services 14,000 175,032 80,000 208,700 200,078 - 200,078 8,622 96%
Repairs & Maintenance 764,121 376,289 1,250,000 1,054,342 795,967 - 795,967 258,375 75%
Other Services & Charges - 5,000 15,000 5,000 2,094 - 2,094 2,906 42%
Interfund Transfers Out 284,500 617,569 1,000,000 1,000,000 1,000,000 - 1,000,000 - 100%
Total Services & Charges 1,062,621 1,173,890 2,345,000 2,268,042 1,998,139 - 1,998,139 269,903 88%
Capital 391,854 2,095,286 400,000 1,637,345 1,552,078 - 1,552,078 85,267 95%
Total Expenditures 2,009,875 3,332,822 2,995,000 3,913,715 3,554,685 - 3,554,685 359,030 91%
Net Surplus / (Deficit) 592,869 1,313,706 (1,101,440) (1,974,295) (1,609,236) (1,609,236)
Beginning Cash Balance 3,340,696 3,919,938 5,233,148
Cash Adjustments (13,628) (495) -
Ending Cash Balance 3,919,938 5,233,148 3,258,853 3,632,884
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track expenditures for road projects managed by the Engineering division of the Department of Public Works.
This fund receives gas taxes from the State of Indiana as its primary revenue source, forecasted conservatively given the changes in the State's distribution formula. In 2008, wheel tax
revenue was moved from this fund to the Motor Vehicle Highway Fund (#202). This fund also receives revenue from interest earned on the fund's cash balance.
Grants/Intergovernmental revenue is provided by the Indiana Department of Transportation (INDOT) and reimbursed through progress billing for state approved projects. In 2019,
$2.5 million was transferred from the Economic Development Income Tax Fund (EDIT) Fund (#408) to cover the cost of 20% local match for the Bendix Drive Pavement
Replacement Project.
The major project in this fund is the Bendix Drive Pavement Replacement Project: road reconstruction along Bendix Drive from Lathrop Road to the south end of the bridges over the
Indiana Toll Road. The construction cost estimate is $4,816,000 (2020 letting).
Other expenditures are for general street maintenance, traffic calming, outsourced paving, and traffic signal maintenance.
Interfund transfers out in 2019 through 2024 are transfers to the Local Road & Bridge Grant Fund (#265) to match the Community Crossings state grant from INDOT. The grant is a
50/50 matching program.
Cash Reserves Target
No reserve requirement
108
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name LOIT Special Distribution Fund Number 257
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 670,000 - - 144,097 144,097 144,097 - 100%
Interest Earnings 37,969 10,922 2,181 2,181 1,257 1,257 924 58%
Other Income 185,734 92,453 - - - - - -
Interfund Transfers In 254,000 - - - - - - -
Total Revenue 1,147,703 103,375 2,181 146,278 145,354 145,354 924 99%
Expenditures by Type
Services & Charges
Professional Services 390,739 257,469 - 17,856 17,856 - 17,856 - 100%
Repairs & Maintenance - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 1,340,000 - - - - - - - -
Total Services & Charges 1,730,739 257,469 - 17,856 17,856 - 17,856 - 100%
Capital 939,155 434,025 - 36,768 31,938 - 31,938 4,830 87%
Total Expenditures 2,669,894 691,494 - 54,624 49,793 - 49,793 4,830 91%
Net Surplus / (Deficit)(1,522,191) (588,119) 2,181 91,654 95,560 95,560
Beginning Cash Balance 2,281,338 757,509 170,735
Cash Adjustments (1,638) 1,345 -
Ending Cash Balance 757,509 170,735 262,389 266,588
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2016, per the State Board of Accounts (SBOA), to receive a one-time payment of local income taxes from the State for the purpose of infrastructure
expenditures. Per the state statute, a minimum of 75% must be spent on infrastructure projects. A total of $4,217,549, representing 75% of the total distribution, was deposited in May
2016, comprised of $4,160,901 distributed to the City and $56,648 distributed to the Redevelopment Authority. The remainder was deposited into the Rainy Day Fund (#102).
Based on the fund purpose listed above, the one-time payment of local income tax received for infrastructure improvements has been expended and therefore this fund is slated to be
inactivated.
The City continues to use this cash to help fund infrastructure projects. The fund should be spent down in the next year or so. Projects are managed by the Engineering division of the
Department of Public Works.
Cash Reserves Target
No reserve requirement - one-time distribution
- spend down to zero
109
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Local Road & Bridge Grant Fund Number 265
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - 553,253 1,000,000 1,000,000 1,102,365 1,102,365 (102,365) 110%
Interest Earnings 6,282 10,466 2,656 4,156 7,642 7,642 (3,486) 184%
Other Income - - - - - - - -
Interfund Transfers In 1,370,500 553,253 1,000,000 1,523,000 1,522,365 1,522,365 635 100%
Total Revenue 1,376,782 1,116,972 2,002,656 2,527,156 2,632,372 2,632,372 (105,216) 104%
Expenditures by Type
Services & Charges
Repairs & Maintenance 1,704,898 996,856 2,000,000 1,998,861 1,691,081 - 1,691,081 307,780 85%
Other Services & Charges 334,741 - - - - - - - -
Transfers Out - - - - - - - - -
Total Services & Charges 2,039,640 996,856 2,000,000 1,998,861 1,691,081 - 1,691,081 307,780 85%
Capital - - - - - - - - -
Total Expenditures 2,039,640 996,856 2,000,000 1,998,861 1,691,081 - 1,691,081 307,780 85%
Net Surplus / (Deficit) (662,857) 120,116 2,656 528,295 941,291 941,291
Beginning Cash Balance 992,943 329,373 449,431
Cash Adjustments (712) (58) -
Ending Cash Balance 329,373 449,431 977,726 1,391,493
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in December 2016 to account for the receipt of the Community Crossings state grant and matching revenue (50/50) and for the payment of expenditures on
eligible projects, per the Indiana State Board of Accounts (SBOA).
- Community Crossings is a partnership between the Indiana Department of Transportation (INDOT) and Hoosier communities, both urban and rural, to invest in infrastructure
projects that catalyze economic development, create jobs, and strengthen local transportation networks.
In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer
from the LOIT 2016 Special Distribution Fund (#257).
In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund
(#257).
In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street
Fund (#251).
In 2020, the City is seeking $1 million in grant funding. This will be matched by an interfund transfer from Local Road & Street Fund (#251).
2020 Expenditures are calculated on anticipated grant proceeds, plus the City's matching portion funded by Local Roads & Street Fund (#251). The Community Crossings Matching
Grant project includes pavement reconstruction - asphalt milling and resurfacing and curb ramps. Projects are managed by the Engineering division of the Department of Public
Works.
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
110
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Major Moves Construction Fund Number 412
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - 669 668 668 1 100%
Interest Earnings 50,664 69,658 8,000 20,000 17,411 17,411 2,589 87%
Other Income 493,328 584,181 493,328 493,328 493,328 493,328 - 100%
Interfund Transfers In - - - - - - - -
Total Revenue 543,992 653,840 501,328 513,997 511,407 511,407 2,590 99%
Expenditures by Type
Services & Charges
Professional Services - 1,502 500,000 501,605 108,890 - 108,890 392,715 22%
Repairs & Maintenance 671,364 710,820 - 44,201 44,201 - 44,201 - 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - 523,000 522,365 - 522,365 635 100%
Total Services & Charges 671,364 712,322 500,000 1,068,806 675,455 - 675,455 393,350 63%
Capital 7,090 513,712 - 829,420 649,253 - 649,253 180,167 78%
Total Expenditures 678,454 1,226,034 500,000 1,898,226 1,324,708 - 1,324,708 573,517 70%
Net Surplus / (Deficit) (134,462) (572,194) 1,328 (1,384,229) (813,301) (813,301)
Beginning Cash Balance 2,910,880 2,765,949 2,195,972
Cash Adjustments (10,469) 2,216 -
Ending Cash Balance 2,765,949 2,195,972 811,743 1,386,436
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2006 with the City's share of the proceeds for the lease of the Indiana Toll Road (I-80/90). The fund is used to finance capital improvements projects
managed by the Engineering division of the Department of Public Works.
In February 2017, the City received a $1 million Community Crossings state matching grant from INDOT. The City's matching portion, $1 million, was funded by an interfund transfer
from the LOIT 2016 Special Distribution Fund (#257).
In 2018, actual grant dollars received were $670,000. The City's matching portion, $670,000, was funded by an interfund transfer from the LOIT 2016 Special Distribution Fund
(#257).
In 2019, revenue was budgeted at $600,000 based on a conservative estimate of anticipated grant funding. This will be matched by an interfund transfer from Local Road & Street
Fund (#251).
In 2020, the City is seeking $1 million in grant funding. This will be matched by an interfund transfer from Local Road & Street Fund (#251).
This fund receives principal and interest income from interfund loans (debt schedules 84 & 85) being repaid by the River East Residential TIF Fund (#436). The loans will be paid off
in 2024 and 2029. This fund also receives revenue from interest earned on the fund's cash balance.
Since the original funding for Major Moves was realized in 2006 from the lease proceeds of the Indiana Toll Road and the interfund loans will eventually be paid off, there will be no
funding source remaining by 2029. At that time, this fund will be spent down to zero.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
111
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Solid Waste Operations Fund Number 610
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 5,408,816 5,463,922 5,604,450 5,610,650 5,656,106 5,656,106 (45,456) 101%
Interest Earnings 9,741 12,252 - 2,500 2,362 2,362 138 94%
Other Income 75,596 13,220 12,700 98,586 98,540 98,540 46 100%
Interfund Transfers In - - - 250,000 250,000 250,000 - 100%
Total Revenue 5,494,152 5,489,395 5,617,150 5,961,736 6,007,008 6,007,008 (45,272) 101%
Expenditures by Type
Personnel
Salaries & Wages 1,067,278 1,030,068 1,132,274 1,174,124 1,151,775 - 1,151,775 22,349 98%
Fringe Benefits 502,791 421,865 518,320 499,470 491,924 - 491,924 7,546 98%
Total Personnel 1,570,069 1,451,934 1,650,594 1,673,594 1,643,699 - 1,643,699 29,895 98%
Supplies 277,367 254,413 424,000 342,368 328,387 - 328,387 13,982 96%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - 5,193 994 504 - 504 490 51%
Utilities - - - - - - - - -
Education & Training 11,509 975 20,000 - - - - - -
Travel 2,556 1,137 9,900 - - - - - -
Repairs & Maintenance 972,796 810,289 720,000 1,170,799 1,156,210 - 1,156,210 14,589 99%
Interfund Allocations 851,115 998,406 958,978 958,978 958,978 - 958,978 - 100%
Other Services & Charges 884,322 998,584 1,036,700 1,226,531 1,199,086 - 1,199,086 27,445 98%
Interfund Transfers Out 1,004,039 1,053,026 1,231,349 979,349 979,213 - 979,213 136 100%
Total Services & Charges 3,726,338 3,862,416 3,982,120 4,336,651 4,293,991 - 4,293,991 42,660 99%
Capital - - - - - - - - -
Total Expenditures 5,573,774 5,568,762 6,056,714 6,352,613 6,266,076 - 6,266,076 86,537 99%
Net Surplus / (Deficit) (79,622) (79,367) (439,564) (390,877) (259,069) (259,069)
Beginning Cash Balance 533,909 525,571 449,145
Cash Adjustments 71,284 2,941 -
Ending Cash Balance 525,571 449,145 58,267 87,032
Cash Reserves Target 557,377 556,876 635,261
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the operations of the Solid Waste Division of the Department of Public Works. Solid Waste provides exceptional waste management services for the residents
of South Bend. They collect an average of 29,200 tons of trash annually through weekly service. Additional services available to residents include trash extra bulky collection, weekly
yard waste collection, yard waste extra bulky collection, and Christmas tree collection.
This fund is funded by charging City residents a monthly fee for pick-up and disposal of trash at an area landfill/transfer station and recycling centers. The City may pursue a
trash/yard waste collection fee increase to cover expenses. The most recent rate increases were in 2008 (ordinance no. 9861-08) and 2017 (ordinance no. 10400-15).
Landfill costs continue to rise and are forecasted to increase 3% per year. The yard waste program participation increased from 52% in 2018 to 61% in 2019. This requires additional
yard waste totes and overtime wages. In 2020, an additional $10,000 is budgeted in Education & Training for training on the new route software. The increase in health insurance is
due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is increased back to the regular rates. City-wide, all salary caps
will increase by 2% from 2019 to 2020.
Solid Waste's capital needs are tracked in a separate capital fund (#611). Funds are transferred to capital fund as needed for the payment of debt service payments for capital leases. The
City purchases new trash trucks through 5-year capital leases.
Cash Reserves Target
10% of Annual expenditures
112
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Solid Waste Capital Fund Number 611
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 1,642 5,423 617 617 946 946 (329) 153%
Debt Proceeds - - - 375,000 375,000 375,000 - 100%
Other Income 1,435 - - - - - - -
Interfund Transfers In 1,004,039 1,053,026 1,231,349 1,231,349 979,213 979,213 252,136 80%
Total Revenue 1,007,115 1,058,449 1,231,966 1,606,966 1,355,159 1,355,159 251,807 84%
Expenditures by Type
Services & Charges
Debt Service Principal 937,090 970,891 1,159,236 1,159,236 927,626 - 927,626 231,610 80%
Debt Service Interest & Fees 65,381 67,113 72,113 72,113 51,027 - 51,027 21,086 71%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 1,002,470 1,038,004 1,231,349 1,231,349 978,653 - 978,653 252,696 79%
Capital - - - 94,000 53,416 - 53,416 40,584 57%
Total Expenditures 1,002,470 1,038,004 1,231,349 1,325,349 1,032,069 - 1,032,069 293,280 78%
Net Surplus / (Deficit)4,645 20,445 617 281,617 323,090 323,090
Beginning Cash Balance 39,995 44,494 64,925
Cash Adjustments (146) (15) -
Ending Cash Balance 44,494 64,925 346,542 388,126
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used for debt service and capital expenditures related to the Solid Waste Division of the Department of Public Works.
This fund receives interfund transfers from the Solid Waste Operations Fund (#610) to cover expenditures as needed.
Over the next five years, Solid Waste plans to replace older trucks with side-load dedicated units, replacing about two trucks a year. These trucks will be purchased with capital lease
proceeds and paid off over a 5-year period.
2019 expenditures included $94,000 for the purchase of new route software.
2020 expenditures include a side-load dedicated unit (trask truck) and a used bobcat.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
113
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Water Works Operations Fund Number 620
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 15,388,333 18,428,418 19,419,036 19,419,036 19,530,007 19,530,007 (110,971) 101%
Interest Earnings 52,112 89,938 30,000 30,000 29,477 29,477 523 98%
Other Income 33,327 37,155 47,500 57,935 30,256 30,256 27,679 52%
Interfund Allocation Reimb 1,390,950 1,734,889 1,788,327 1,788,327 1,788,327 1,788,327 - 100%
Interfund Transfers In 108,690 159,826 100,000 100,000 83,727 83,727 16,273 84%
Total Revenue 16,973,411 20,450,225 21,384,863 21,395,298 21,461,793 21,461,793 (66,496) 100%
Expenditures by Type
Personnel
Salaries & Wages 3,495,419 3,287,529 3,665,888 3,596,888 3,387,258 - 3,387,258 209,630 94%
Fringe Benefits 1,684,791 1,287,012 1,526,296 1,543,296 1,442,985 - 1,442,985 100,311 94%
Total Personnel 5,180,210 4,574,540 5,192,184 5,140,184 4,830,243 - 4,830,243 309,941 94%
Supplies 1,319,059 1,499,242 1,681,960 1,406,559 1,266,625 - 1,266,625 139,933 90%
Services & Charges
Professional Services 545,752 891,024 774,500 955,202 850,848 - 850,848 104,355 89%
Printing & Advertising 469 1,165 10,359 9,939 2,209 - 2,209 7,730 22%
Utilities 777,050 769,708 833,700 839,400 752,924 - 752,924 86,476 90%
Education & Training 11,331 10,627 30,175 36,760 10,322 - 10,322 26,438 28%
Travel 2,785 2,386 18,750 17,672 2,754 - 2,754 14,918 16%
Repairs & Maintenance 359,337 321,740 390,200 457,418 388,841 - 388,841 68,577 85%
Interfund Allocations 1,339,518 1,979,352 2,184,334 2,184,334 2,184,334 - 2,184,334 - 100%
Debt Service Principal 394,755 396,892 402,017 402,017 401,882 - 401,882 135 100%
Debt Service Interest & Fees 35,731 23,014 15,525 15,525 15,525 - 15,525 - 100%
Other Services & Charges 2,049,852 3,008,526 3,383,350 3,493,851 3,097,555 - 3,097,555 396,295 89%
Interfund Transfers Out 2,047,442 5,539,552 5,953,486 5,948,486 5,166,931 - 5,166,931 781,555 87%
PILOT 1,730,831 1,662,624 1,629,442 1,629,442 1,629,442 - 1,629,442 - 100%
Total Services & Charges 9,294,853 14,606,609 15,625,838 15,990,046 14,503,569 - 14,503,569 1,486,479 91%
Capital - - - - - - - - -
Total Expenditures 15,794,122 20,680,391 22,499,982 22,536,789 20,600,437 - 20,600,437 1,936,353 91%
Net Surplus / (Deficit) 1,179,289 (230,166) (1,115,119) (1,141,491) 861,356 861,356
Beginning Cash Balance 3,482,307 4,618,205 4,204,418
Cash Adjustments (43,391) (183,621) -
Ending Cash Balance 4,618,205 4,204,418 3,062,927 4,840,727
Cash Reserves Target 789,706 1,034,020 1,126,839
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund was established to account for all revenue and operational expenses of the water utility. This fund provides the monies for debt service obligations, reserve requirements
and revenue funded capital improvements through transfer of monies to other funds within the utility operations.
The general source of the Utilities revenue comes from the water service that is provided to its customers.
Quarter 1 of 2020 includes the final three months of a two phase increase in water rates and charges. Forecast assumptions remain flat with minimal change.
Other Income - consists of reimbursements, sale of fixed assets, and other miscellaneous type sales.
Interfund Allocation Reimbursement - the Utility Customer Service Fee and the Payroll Cost Allocation.
Transfers In - cash interest earnings received from Water Work's Funds 624, 625, 626 and 629.
Operation expenses include those incurred in operating source of supply and pumping facilities, treatment facilities and distribution facilities. In addition, customer service costs are
related to account billing and collections. Transfers Out provide the funding for annual debt service payments, capital expenditures, additional operations & maintenance (O&M)
cash reserves, and for payment in lieu of taxes (PILOT) transferred to the General Fund (#101).
2020 staffing changes include two non-bargaining position title and responsibility changes. Positions are Director of Distribution and Manager-Distribution Services and Records.
In 2019, there was a one-time break in the health insurance cost per employee. In 2020, health insurance cost per employee is budgeted to increase back to the regular rates.
Debt service principal and interest payments are for capital leases used to purchase water meters. The leases will be paid off in 2021 and 2022 (debt schedules #149 & #158).
In 2020, the decrease in Other Services & Charges is due to the 2019 Budget including $490,000 for the new utility billing software implementation project.
Cash Reserves Target
5% of Annual expenditures
114
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Water Works Capital Fund Number 622
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 225,863 192,850 100,000 200,965 236,907 236,907 (35,942) 118%
Interest Earnings 35,872 90,537 25,000 45,000 51,626 51,626 (6,626) 115%
Other Income - - - - 9,568 9,568 (9,568) -
Interfund Transfers In 8,053 3,241,000 3,862,000 3,862,000 3,862,000 3,862,000 - 100%
Total Revenue 269,787 3,524,387 3,987,000 4,107,965 4,160,101 4,160,101 (52,136) 101%
Expenditures by Type
Services & Charges
Professional Services 11,896 65,611 - 31,705 31,704 - 31,704 1 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 11,896 65,611 - 31,705 31,704 - 31,704 1 100%
Capital 512,295 1,147,043 3,142,000 1,146,900 726,784 - 726,784 420,116 63%
Total Expenditures 524,191 1,212,655 3,142,000 1,178,605 758,488 - 758,488 420,117 64%
Net Surplus / (Deficit) (254,403) 2,311,733 845,000 2,929,360 3,401,613 3,401,613
Beginning Cash Balance 2,150,002 1,888,226 4,187,432
Cash Adjustments (7,373) (12,526) -
Ending Cash Balance 1,888,226 4,187,432 7,116,792 7,652,044
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
2020 projects include:
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
Building Improvements: $235,000
• Olive Street Garage #2 roof restoration - $35,000
• Olive Street Admin Bldg roof restoration - $100,000
• arched building for storage of aggregate material - $100,000
Vehicles & Equipment : $527,000
• (3) mini cargo vans - $99,000
• (1) cargo van - $40,000
• (1) midsize car - $25,000
• (1) sport utility vehicle - $33,000
• (1) 4WD pickup truck with plow - $45,000
• (1) crew truck - $200,000
• (1) 4WD truck with valve machine - $65,000
• (1) mobile light generator - $20,000
Booster Pump Stations: $78,000
• Locust booster station - $12,000
• Topsfield booster station - $12,000
• Winterberry booster station - $54,000
Wells: $179,000
• Carriage Hills well field - $64,000
• Cleveland North well field - $115,000
Mains: $680,000
• Water main, hydrant, and valve replacement; includes hydrostop tapping, line stop, Inserta valve (1) -
$80,000
North Station Filtration Plant Rehabilitation: $672,000 (2020) / $950,000 (2019)
Upgrades and replacements include:
• outdated chlorine gas system
• scrubber chemical
• filter media
• raw water piping
• dehumidification system
• HVAC compressors
• outdated PLCs
• high service pumps
Pinkhook Filtration Plant Rehabilitation : $771,000 (2020) / $2M overall budget
Project elements include:
• replacement of electronic actuator valves
• replacement of filter underdrains
• control panel and motor upgrades
• air handling system upgrades
• building roof repairs
This fund is used for acquiring, constructing, and improving water utility capital assets. Water utility capital assets include wells, reservoirs, transmission and distribution mains, water
meters, pumping equipment, treatment equipment, transportation equipment, and other general plant items.
Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the water system.
This fund receives interfund transfers from the Water Works Operations Fund (#620).
Water Meters
• 2020-2024 Interfund Transfer In includes $800,000 annually for water meters
• restricted cash accumulation beginning in 2018-2024 will total $5,600,000
• use of monies is for a future meter change out program
115
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Water Works Customer Deposit Fund Number 624
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 26,882 39,720 20,000 20,000 11,222 11,222 8,778 56%
Total Revenue 26,882 39,720 20,000 20,000 11,222 11,222 8,778 56%
Expenditures
Interfund Transfers Out 24,957 34,076 20,000 20,000 16,448 - 16,448 3,552 82%
Total Expenditures 24,957 34,076 20,000 20,000 16,448 - 16,448 3,552 82%
Net Surplus / (Deficit) 1,925 5,643 - - (5,227) (5,227)
Beginning Cash Balance 1,518,552 1,298,632 1,287,448
Cash Adjustments (221,845) (16,827) -
Ending Cash Balance 1,298,632 1,287,448 1,287,448 1,263,319
Cash Reserves Target 1,298,632 1,287,448 1,287,448
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves for customer deposits
116
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Water Works Sinking (Debt Service) Fund Number 625
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 15,393 26,869 20,000 20,000 8,907 8,907 11,093 45%
Other Income - - - - - - - -
Interfund Transfers In 1,987,140 2,013,000 1,821,486 1,821,486 1,218,000 1,218,000 603,486 67%
Total Revenue 2,002,533 2,039,869 1,841,486 1,841,486 1,226,907 1,226,907 614,579 67%
Expenditures by Type
Services & Charges
Debt Service Principal - 2,653,962 1,338,099 1,338,099 1,058,099 - 1,058,099 280,000 79%
Debt Service Interest & Fees 284,967 803,857 483,387 483,387 443,037 - 443,037 40,350 92%
Interfund Transfers Out 15,827 25,229 20,000 20,000 10,069 - 10,069 9,931 50%
Total Services & Charges 300,794 3,483,048 1,841,486 1,841,486 1,511,205 - 1,511,205 330,281 82%
Capital - - - - - - - - -
Total Expenditures 300,794 3,483,048 1,841,486 1,841,486 1,511,205 - 1,511,205 330,281 82%
Net Surplus / (Deficit) 1,701,739 (1,443,179) - - (284,298) (284,298)
Beginning Cash Balance 28,105 1,726,068 286,131
Cash Adjustments (3,776) 3,242 -
Ending Cash Balance 1,726,068 286,131 286,131 2,323
Cash Reserves Target 1,726,068 286,131 286,131
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to disburse principal and interest payments on obligated debt to paying agent trustees. Biannual installments are disbursed at the end of June and December.
June's payment includes 50% of the annual interest and December's payment comprises the rest of the interest and all of the principal.
This fund receives interfund transfers from the Water Works Operations Fund (#620).
Current debt includes:
- 2012 Water Works Refunding Bonds, Refund 2002 - scheduled to retire on 1/1/23 with final payment being made in December 2022, (debt schedule #25)
- 2009 Water Works Improvements, State Revolving Fund - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #68)
- 2009 Water Works Improvements, Series B - scheduled to retire on 1/1/30 with final payment being made in December 2029, (debt schedule #69)
- 2012 Water Works Revenue Bond - scheduled to retire on 1/1/33 with final payment being made in December 2032, (debt schedule #99)
- 2016 Water Works Refunding Bonds, Refund 2000 & 2006 - scheduled to retire on 1/1/27 with final payment being made in December 2026, (debt schedule #156)
Any interest earned on this fund's cash balance is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
100% cash reserves per bond covenants
117
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Water Works Bond Reserve Fund Number 626
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 25,420 39,016 20,000 20,000 12,438 12,438 7,562 62%
Total Revenue 25,420 39,016 20,000 20,000 12,438 12,438 7,562 62%
Expenditures
Interfund Transfers Out 24,000 34,582 20,000 20,000 20,000 - 20,000 - 100%
Total Expenditures 24,000 34,582 20,000 20,000 20,000 - 20,000 - 100%
Net Surplus / (Deficit)1,420 4,434 - - (7,562) (7,562)
Beginning Cash Balance 1,426,658 1,422,922 1,427,971
Cash Adjustments (5,156) 615 -
Ending Cash Balance 1,422,922 1,427,971 1,427,971 1,422,800
Cash Reserves Target 1,422,922 1,427,971 1,427,971
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to ensure compliance with certain debt service bond covenants. The required cash balance is determined by the debt service financing arrangements at the
time of issuance.
This fund receives revenue from interest earned on the fund's cash balance.
Excess interest earned on this fund's cash balance is transferred to the Water Works Operation Fund (#620). The debt service reserve amount is used towards the last debt service
payment.
Cash Reserves Target
100% cash reserves per bond covenants and
Crowe Horwath
118
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Water Works Reserve Operations & Maintenance Fund Number 629
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 47,204 78,460 40,000 40,000 25,426 25,426 14,574 64%
Interfund Transfers In 52,249 225,552 200,000 200,000 16,931 16,931 183,069 8%
Total Revenue 99,453 304,012 240,000 240,000 42,357 42,357 197,643 18%
Expenditures
Interfund Transfers Out 43,905 65,938 40,000 40,000 37,210 - 37,210 2,790 93%
Total Expenditures 43,905 65,938 40,000 40,000 37,210 - 37,210 2,790 93%
Net Surplus / (Deficit) 55,548 238,073 200,000 200,000 5,147 5,147
Beginning Cash Balance 2,617,920 2,663,672 2,902,529
Cash Adjustments (9,797) 784 -
Ending Cash Balance 2,663,672 2,902,529 3,102,529 2,912,652
Cash Reserves Target 2,291,572 2,523,978 2,765,270
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to hold cash reserves equivalent to two months of Water Works' budgeted operating expenses. This serves as fiscal protection against the risk of revenue
shortfalls, emergencies, and other economic risks that may impact the Water Utility's ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Water Works Operations Fund (#620) will
transfer funds to increase the cash reserves. Additional reserve is required in 2020 to cover encumbrances rolled over from 2019 to 2020.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Water Works Operations Fund (#620).
Cash Reserves Target
16.67% of annual operating expenses in Fund
620, net of transfers
119
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Sewer Repair Insurance Fund Number 640
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 640,050 652,271 645,105 645,105 672,463 672,463 (27,358) 104%
Interest Earnings 34,121 57,505 25,197 25,197 18,620 18,620 6,577 74%
Other Income - 365 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 674,171 710,141 670,302 670,302 691,083 691,083 (20,781) 103%
Expenditures by Type
Personnel
Salaries & Wages 148,298 108,341 115,313 116,658 116,128 - 116,128 530 100%
Fringe Benefits 69,760 44,267 48,247 51,308 51,106 - 51,106 202 100%
Total Personnel 218,059 152,608 163,560 167,966 167,234 - 167,234 732 100%
Supplies 32,495 29,334 16,265 75,675 26,545 - 26,545 49,131 35%
Services & Charges
Professional Services - - - - - - - - -
Printing & Advertising - - 700 700 - - - 700 0%
Repairs & Maintenance 250,641 291,547 386,000 563,251 507,227 - 507,227 56,024 90%
Interfund Allocations 17,868 75,495 84,511 84,511 84,511 - 84,511 - 100%
Other Services & Charges 6,150 3,828 6,500 13,375 10,580 - 10,580 2,795 79%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 274,659 370,870 477,711 661,837 602,318 - 602,318 59,519 91%
Capital - - - - - - - - -
Total Expenditures 525,213 552,812 657,536 905,478 796,097 - 796,097 109,382 88%
Net Surplus / (Deficit) 148,958 157,329 12,766 (235,176) (105,014) (105,014)
Beginning Cash Balance 1,866,378 2,014,803 2,173,605
Cash Adjustments (533) 1,473 -
Ending Cash Balance 2,014,803 2,173,605 1,938,430 2,052,857
Cash Reserves Target 131,303 138,203 226,369
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
The Sewer Insurance program is funded by a monthly charge on City residents' sewer bills. The City is responsible for the main sewer line; from the main line to the house is the
homeowner's responsibility. This program helps residents who have an issue with their lateral that cannot be resolved by a simple clean-out by a plumber, i.e., collapsed line, complete
root infiltration, etc. that requires excavation work - a "dig". The program is set up so that the homeowner pays a maximum $500 deductible toward the cost of the repair and the City
pays the rest.
This fund collects a monthly charge on City residents' sewer bills. This fund also receives revenue from interest earned on the fund's cash balance.
In 2020, the budget was increased for contracted repairs. This increase is in response to the number of new customers who are hooking into the City of South Bend sewer system; with
new customers comes more opportunity for needed repairs. Also, an aging infrastructure costs more to maintain/repair. In summation, with an increased customer base, costs will
continue to go up. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance cost per employee is
increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
Cash Reserves Target
25% of Annual expenditures
120
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Sewage Works Operations Fund Number 641
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 38,517,931 39,245,887 38,680,677 38,680,677 36,969,565 36,969,565 1,711,112 96%
Interest Earnings 234,125 387,785 45,000 90,000 80,803 80,803 9,197 90%
Other Income 98,616 93,446 50,784 73,116 36,100 36,100 37,016 49%
Interfund Allocation Reimb - 421,463 446,759 446,759 446,759 446,759 - 100%
Interfund Transfers In 456,442 327,330 145,000 145,000 77,322 77,322 67,678 53%
Total Revenue 39,307,114 40,475,911 39,368,220 39,435,552 37,610,549 37,610,549 1,825,003 95%
Expenditures by Division
Sewers 6,335,739 5,790,685 6,803,657 7,025,390 5,816,750 - 5,816,750 1,208,640 83%
Concrete Crew 387,496 418,317 517,611 535,869 416,511 - 416,511 119,358 78%
Wastewater 29,273,354 32,455,408 34,798,285 34,821,202 33,360,472 - 33,360,472 1,460,730 96%
Organic Resources 1,557,590 1,609,596 1,656,029 1,664,434 1,587,652 - 1,587,652 76,782 95%
Total Expenditures 37,554,179 40,274,007 43,775,582 44,046,895 41,181,385 - 41,181,385 2,865,510 93%
Expenditures by Type
Personnel
Salaries & Wages 5,069,496 4,674,220 5,162,463 5,124,101 4,716,820 - 4,716,820 407,281 92%
Fringe Benefits 2,267,846 1,739,623 2,042,077 2,080,439 1,973,822 - 1,973,822 106,617 95%
Total Personnel 7,337,342 6,413,843 7,204,540 7,204,540 6,690,642 - 6,690,642 513,898 93%
Supplies 1,747,634 1,739,090 2,214,711 2,413,455 1,666,866 - 1,666,866 746,589 69%
Services & Charges
Professional Services 1,364,991 1,634,972 1,601,000 1,369,823 849,692 - 849,692 520,131 62%
Printing & Advertising 746 297 9,711 9,261 849 - 849 8,412 9%
Utilities 1,045,885 1,206,860 1,314,860 1,309,576 1,101,420 - 1,101,420 208,156 84%
Education & Training 12,948 17,885 41,500 34,100 12,122 - 12,122 21,978 36%
Travel 15,961 10,139 48,000 36,976 6,202 - 6,202 30,774 17%
Repairs & Maintenance 1,278,587 2,267,292 1,903,834 1,642,841 1,455,801 - 1,455,801 187,040 89%
Interfund Allocations 3,820,255 5,730,856 5,645,332 5,645,332 5,645,332 - 5,645,332 - 100%
Debt Service Principal 602,115 564,025 523,738 523,738 514,260 - 514,260 9,478 98%
Debt Service Interest & Fees 41,596 25,784 16,278 16,279 16,278 - 16,278 1 100%
Other Services & Charges 2,986,905 2,909,301 2,877,627 3,216,523 2,597,472 - 2,597,472 619,052 81%
Interfund Transfers Out 12,697,559 13,075,295 15,782,102 16,032,102 16,032,102 - 16,032,102 1 100%
PILOT 4,601,656 4,678,366 4,592,349 4,592,349 4,592,349 - 4,592,349 - 100%
Total Services & Charges 28,469,203 32,121,074 34,356,331 34,428,900 32,823,877 - 32,823,877 1,605,023 95%
Capital - - - - - - - - -
Total Expenditures 37,554,179 40,274,007 43,775,582 44,046,895 41,181,385 - 41,181,385 2,865,510 93%
Net Surplus / (Deficit) 1,752,935 201,904 (4,407,362) (4,611,343) (3,570,836) (3,570,836)
Beginning Cash Balance 13,004,372 15,164,622 15,409,455
Cash Adjustments 407,315 42,928 -
Ending Cash Balance 15,164,622 15,409,455 10,798,112 11,466,153
Cash Reserves Target 1,877,709 2,013,700 2,202,345
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
5% of Annual expenditures
This fund accounts for the operations of the following divisions of the Department of Public Works: Wastewater, Sewers, Organic Resources, and Concrete Crew.
Wastewater Division: Facilitates the collection, treatment and disposal of wastewater. Responsible for the operation of the treatment facility, which is a conventional activated sludge
plant, the interceptor sewer system, the combined sewer overflow (CSO) system and the remote sewage lift stations.
Sewers Division: Oversees the repair and maintenance of approximately 700 miles of sanitary sewer and storm drains. Along with the sanitary and storm lines, Sewers also maintains
around 10,000 catch basins, inlets and drains. Maintenance of the sewer system is assisted by a vactor truck outfitted with a specialized camera system that enables real-time viewing of
the inside of the sewer lines. This allows for the identification of issues to be addressed before they become problems that can affect the public. Sewers also mows and upkeeps the City’s
retention ponds.
Organic Resources Division: Recycles collected yard waste, leaves, and brush for compost and mulch products.
This fund receives revenue from charges for utility services for the City's residents. Nominal increases in revenue are projected. The sewer user rate will not change but the outside
surcharge rate will increase slightly.
Interfund Allocation Reimbursement - a portion of wages and benefits for positions that serve other divisions within the Department of Public Works. These positions are allocated out
to the following divisions: Streets and Curb & Sidewalk (Fund #202), Water Works (Fund #620), Sewer Insurance (Fund #640), and Concrete Crew.
Interfund Transfer In - incoming interest earnings receipts from Sewage Works Reserve O&M Fund (#643) and the Sewage Works Customer Deposit Fund (#654).
The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019 . In 2020, health insurance cost per employee is increased back to the
regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020. From 2019 to 2020, the budgeted expenditures increased 6% as compared to the 2019 adopted budget
($41.1 million). Interfund Transfers Out include: transfers to the Sewage Works Sinking Fund (#649) to fund debt service payments on bonds, transfers to the Sewage Works Capital
Fund (#642) to fund capital expenditures, and a transfer to the General Fund (#101) for payment in lieu of taxes (PILOT).
121
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Sewage Works Capital Fund Number 642
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 691,413 475,488 300,000 459,698 547,367 547,367 (87,669) 119%
Interest Earnings 150,885 282,731 60,000 130,000 137,764 137,764 (7,764) 106%
Debt Proceeds - - - - - - - -
Other Income - - - 17,342 17,342 17,342 - 100%
Interfund Transfers In 3,219,930 5,000,000 7,911,000 7,911,000 7,911,000 7,911,000 - 100%
Total Revenue 4,062,227 5,758,219 8,271,000 8,518,040 8,613,472 8,613,472 (95,433) 101%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital 2,291,171 5,421,771 7,661,000 6,691,840 4,248,134 - 4,248,134 2,443,706 63%
Total Expenditures 2,291,171 5,421,771 7,661,000 6,691,840 4,248,134 - 4,248,134 2,443,706 63%
Net Surplus / (Deficit) 1,771,056 336,448 610,000 1,826,200 4,365,338 4,365,338
Beginning Cash Balance 7,359,724 9,100,782 9,417,064
Cash Adjustments (29,997) (20,166) -
Ending Cash Balance 9,100,782 9,417,064 11,243,264 13,821,218
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to purchase capital equipment and fund major renovations/restorations for the following divisions of the Department of Public Works: Wastewater, Sewers, Organic
Resources, and Concrete Crew.
Charges For Services is a system development fee. This is a one-time capital contribution charged to customers making a new connection to the sewer system. This fund receives
interfund transfers from the Sewage Works Operations Fund (#641) as needed to cover capital expenditures.
2020 projects include:
Capital Equipment
Wastewater and Organic Resources:
• (1) cargo van with CNG - $36,000
• (1) front end loader - $310,000
• (1) pickup truck with plow - $40,000
• (1) utility cart - $15,000
Sewers:
• (2) vacuum sweepers - $550,000
• (1) hydro-excavator - $275,000
• (2) pickup trucks with CNG - $65,000
• (2) compressors - $120,000
Wastewater Treatment Plant (WWTP) Upgrades
Final Clarifiers 1-5: $4.1M–$5.3M
• Structural concrete repairs and tank coatings
• Replace scrapper mechanism, bridges, drive assemblies, and handrail; rehabilitate weirs
• Raise final clarifier 1-3 influent walls
Aeration Basins 1-4: $520K–$600K
• Replace pass 1-2 gates, provide new stop log frame and stop logs for east aeration tank influent channel
isolation
• Lengthen effluent weirs
• Demolish old equipment and piping at tanks and in aeration gallery tunnel
Disinfection Building: $1.6M–$2.2M
• Replace chlorine and sulfur dioxide distribution systems; evaporators and scrubber system
• Programmable logic controller and SCADA upgrades
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
122
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Sewage Works Reserve Operations & Maintenance Fund Number 643
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 94,712 151,410 120,000 120,000 48,416 48,416 71,584 40%
Interfund Transfers In 238,226 151,717 - - - - - -
Total Revenue 332,938 303,127 120,000 120,000 48,416 48,416 71,584 40%
Expenditures
Interfund Transfers Out 88,247 127,330 120,000 120,000 71,004 - 71,004 48,996 59%
Total Expenditures 88,247 127,330 120,000 120,000 71,004 - 71,004 48,996 59%
Net Surplus / (Deficit) 244,692 175,797 - - (22,588) (22,588)
Beginning Cash Balance 5,160,858 5,385,946 5,563,851
Cash Adjustments (19,604) 2,108 -
Ending Cash Balance 5,385,946 5,563,851 5,563,851 5,550,801
Cash Reserves Target 4,143,598 4,534,025 4,670,066
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The purpose of this fund is to hold cash reserves equivalent to two months of Sewage Works' budgeted operating expenses (Fund #641). This serves as fiscal protection against the risk
of revenue shortfalls, emergencies, and other economic risks that may impact the Sewage Works' ability to meet financial commitments.
This fund receives revenue from interest earned on the fund's cash balance. If the fund's cash falls below the reserve requirement, the Sewage Works Operations Fund (#641) will
transfer funds to increase the cash reserves.
Once this fund's cash balance meets the reserve requirement, any excess interest earned is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
16.67% of annual operating expenses in Fund
641, net of transfers
123
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Sewage Sinking (Debt Service) Fund Number 649
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 87,392 119,465 45,000 45,000 41,998 41,998 3,002 93%
Debt Proceeds - - - 5,743,815 5,743,815 5,743,815 - 100%
Other Income - - - - - - - -
Interfund Transfers In 9,173,661 7,780,676 7,788,015 8,110,581 8,110,581 8,110,581 - 100%
Total Revenue 9,261,052 7,900,141 7,833,015 13,899,396 13,896,394 13,896,394 3,002 100%
Expenditures by Type
Services & Charges
Debt Service Principal 7,147,038 5,931,732 6,076,557 12,001,557 11,716,557 - 11,716,557 285,000 98%
Debt Service Interest & Fees 2,004,813 1,844,562 1,708,458 2,027,263 1,948,613 - 1,948,613 78,650 96%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 9,151,851 7,776,294 7,785,015 14,028,820 13,665,170 - 13,665,170 363,650 97%
Total Expenditures 9,151,851 7,776,294 7,785,015 14,028,820 13,665,170 - 13,665,170 363,650 97%
Net Surplus / (Deficit) 109,202 123,847 48,000 (129,424) 231,224 231,224
Beginning Cash Balance 857,884 963,679 1,087,745
Cash Adjustments (3,407) 219 -
Ending Cash Balance 963,679 1,087,745 958,321 1,320,833
Cash Reserves Target 963,679 1,087,745 958,321
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to pay all debt service obligations for Sewage Works.
This fund receives transfers from the Sewage Works Operating Fund (#641) to satisfy bond covenants and pay for debt service principal and interest on outstanding debt. This fund
also receives revenue from interest earned on the fund's cash balance.
Current debt includes:
- 2009 Sewage Works Revenue Bonds, State Revolving Fund - final payment 12/1/28, (debt schedule #70)
- 2010 Sewage Works Revenue Bonds - final payment 12/1/30, (debt schedule #80)
- 2011 Sewage Works Revenue Bonds - final payment 12/1/31, (debt schedule #93)
- 2012 Sewage Works Revenue Bonds - final payment 12/1/32, (debt schedule #101)
- 2013A Sewage Works Revenue Bonds - final payment 12/1/24 , (debt schedule #105)
- 2015 Sewage Works Refunding Bonds, Refund 2006 & 2007 - final payment 12/1/25, (debt schedule #145)
Any interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
100% cash reserves per bond covenants
124
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Sewage Debt Service Reserve Fund Number 653
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 65,897 87,669 45,000 45,000 20,901 20,901 24,099 46%
Total Revenue 65,897 87,669 45,000 45,000 20,901 20,901 24,099 46%
Total Expenditures - - - 322,566 322,566 - 322,566 - 100%
Net Surplus / (Deficit)65,897 87,669 45,000 (277,566) (301,665) (301,665)
Beginning Cash Balance 4,138,349 4,204,246 4,291,915
Cash Adjustments - - -
Ending Cash Balance 4,204,246 4,291,915 4,014,349 3,990,250
Cash Reserves Target 4,204,246 4,291,915 4,014,349
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for required debt service reserves as required by bond documents.
This fund receives revenue from interest earned on the fund's cash balance.
The debt service reserve amount is used towards the last debt service payment.
Cash Reserves Target
100% cash reserves per bond covenants and
Crowe Horwath
125
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Sewage Works Customer Deposit Fund Number 654
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - 3,107 25,000 25,000 4,641 4,641 20,359 19%
Total Revenue - 3,107 25,000 25,000 4,641 4,641 20,359 19%
Expenditures
Interfund Transfers Out - - 25,000 25,000 6,318 - 6,318 18,682 25%
Total Expenditures - - 25,000 25,000 6,318 - 6,318 18,682 25%
Net Surplus / (Deficit)- 3,107 - - (1,677) (1,677)
Beginning Cash Balance - 204,693 413,157
Cash Adjustments 204,693 205,357 -
Ending Cash Balance 204,693 413,157 413,157 649,073
Cash Reserves Target 204,693 413,157 413,157
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established to retain the security deposits collected from utility customers. Upon termination of service, the security deposited is refunded in the form of a credit to the
customer's final bill.
This fund receives revenue from interest earned on the fund's cash balance.
Interest earned on this fund's cash balance is transferred to the Sewage Works Operations Fund (#641).
Cash Reserves Target
100% cash reserves for customer deposits
126
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Project ReLeaf Fund Number 655
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 447,240 447,563 451,610 451,610 446,136 446,136 5,474 99%
Interest Earnings 14,198 15,370 4,949 4,949 4,176 4,176 773 84%
Other Income - 103 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 461,438 463,036 456,559 456,559 450,312 450,312 6,247 99%
Expenditures by Type
Personnel
Salaries & Wages 43,222 61,398 73,920 73,920 56,338 - 56,338 17,582 76%
Fringe Benefits 3,307 4,659 5,655 5,655 4,376 - 4,376 1,279 77%
Total Personnel 46,529 66,057 79,575 79,575 60,714 - 60,714 18,861 76%
Supplies 1,184 - 5,000 5,000 4,764 - 4,764 236 95%
Services & Charges
Repairs & Maintenance 9,606 - - - - - - - -
Interfund Allocations 31,381 40,243 42,385 42,385 42,385 - 42,385 - 100%
Debt Service Principal 48,404 - - - - - - - -
Debt Service Interest & Fees 576 - - - - - - - -
Other Services & Charges 5,773 3,419 6,500 6,500 2,634 - 2,634 3,866 41%
Interfund Transfers Out 550,000 550,000 300,000 300,000 300,000 - 300,000 - 100%
Total Services & Charges 645,740 593,662 348,885 348,885 345,019 - 345,019 3,866 99%
Capital - - - - - - - - -
Total Expenditures 693,453 659,719 433,460 433,460 410,497 - 410,497 22,963 95%
Net Surplus / (Deficit) (232,015) (196,683) 23,099 23,099 39,815 39,815
Beginning Cash Balance 822,096 593,308 398,183
Cash Adjustments 3,227 1,558 -
Ending Cash Balance 593,308 398,183 421,282 425,913
Cash Reserves Target 173,363 164,930 108,365
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the fall and spring leaf collection program. This program is managed by the Department of Public Works through the Streets division.
This fund was established in 1989 (ordinance 8007-89) in response to the problems brought about by the layers of dead leaves that collect in the fall. The City instituted a leaf pick-up
program, called "Operation Re-Leaf," which encompassed using leaf vacuums as the primary collection tool. The City collects and disposes of leaves for residents to mitigate the
practice of burning leaves. Burning leaves impacts air quality and can cause house/wild fires.
(Ord. No. 7895-88, § 1; Ord. No. 8023-89, § 1; Ord. No. 9641-05, § I, 11-18-05)
Beginning in the fall 1989, the service charge per customer for this program was eighteen cents ($0.18) per month per household. Starting January 1, 2006, the charge was increased to
ninety-nine cents ($0.99) per month per household. The charge is included on residents' utility bills. There are currently 37,638 customers who pay for this service.
This fund also receives revenue from interest earned on the fund's cash balance.
In 2017, in an effort to attract candidates who will stay for the entire program, the hourly wage was increased from $10.20 per hour to $13.00 per hour with the possibility of a $3.00 an
hour attendance bonus for those employees who work until the last day of the program. In 2018, the hourly wage was increased to a flat $16.00 per hour. In addition, a job fair was
held with on-site interviews for those who attended. This approach, coupled with the increased hourly wage, improved retention. The City plans to continue this practice.
Interfund Transfers Out are for supervisory wages, supplies, fuel, vactor repairs, and other expenses paid for by the Streets division in the Motor Vehicle Highway Fund (#202).
Currently, the leaf pickup program does not fund itself and the City has been spending down this fund's cash balance. As a result, the amount transferred to the Motor Vehicle
Highway Fund (#202) has been reduced going forward. The City will look for ways to better fund this program.
Cash Reserves Target
25% of Annual expenditures
127
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Storm Sewer Fund Fund Number 667
Fund Type Enterprise Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - 517,091 1,041,360 1,041,360 1,037,898 1,037,898 3,462 100%
Interest Earnings - 1,341 - 5,000 4,831 4,831 169 97%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue - 518,432 1,041,360 1,046,360 1,042,729 1,042,729 3,631 100%
Expenditures by Type
Services & Charges
Professional Services - 54,500 - 11,085 11,085 - 11,085 - 100%
Other Services & Charges - - - 5,000 3,186 - 3,186 1,814 64%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 54,500 - 16,085 14,272 - 14,272 1,814 89%
Capital - 275,886 825,000 90,051 90,050 - 90,050 - 100%
Total Expenditures - 330,386 825,000 106,136 104,322 - 104,322 1,814 98%
Net Surplus / (Deficit)- 188,046 216,360 940,224 938,407 938,407
Beginning Cash Balance - - 124,406
Cash Adjustments - (63,640) -
Ending Cash Balance - 124,406 1,064,630 1,032,916
Cash Reserves Target - 82,597 26,534
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
On January 14, 2019, the Common Council passed an ordinance to establish a storm water user fee (ordinance 10633-19). This fund was established to track receipt of the storm water
fee revenue and expense of that revenue on storm water projects.
- The storm sewer system consist of sewers, storm inlets, catch basins, manholes, curbs, gutters, ditches, swales, retention and/or detention ponds or basins, dams, and flood control
facilities designed for the collection, control, transport or discharge of stormwater. A stormwater utility fee is a fee that produces revenue dedicated to improving drainage, controlling
flooding, improving water quality and implementing regulations.
The storm water fee structure is a flat rate of $2 per month for residential customers and $5 per month for non-residential customers. The fee took effect on June 1, 2019.
- This storm water user rate shall apply for a period of at least two years with subsequent transition to a rate based upon the quantity of impervious surface area in a parcel of real estate
after study and evaluation by the City' s Department of Public Works and upon Common Council approval.
Actual stormwater needs top around $3,000,000 in areas such as Riverbank Stabilization, downspout disconnection plan, drainage projects, South Bend Dam, Flood Mitigation,
Western Avenue Phase III Storm Sewer, and the Michigan Street Separation. However the proposed area for the 2020 budget are as follow: downspout disconnection program, street
drainage corrections, stormwater study, DSSMR for South Bend Dam, and miscellaneous drainage repairs. $375,000 for storm water projects also budgeted in the Sewage Works
Capital Fund (#642).
Cash Reserves Target
25% of Annual expenditures
128
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Unsafe Building Fund Number 219
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 193,536 263,172 111,100 111,100 51,581 51,581 59,519 46%
Interest Earnings 5,889 18,352 - 8,000 7,420 7,420 580 93%
Other Income - 2,298 400 400 18 18 382 5%
Interfund Transfers In 648,273 681,491 - - - - - -
Total Revenue 847,699 965,314 111,500 119,500 59,018 59,018 60,481 49%
Expenditures by Subdivisions
NEAT Crew 448,386 435,893 - 35,895 23,896 - 23,896 11,999 67%
Unsafe Building 236,555 156,655 111,500 120,195 117,855 - 117,855 2,340 98%
Total Expenditures 684,941 592,547 111,500 156,090 141,751 - 141,751 14,339 91%
Expenditures by Type
Personnel
Salaries & Wages 165,262 178,355 - - - - - - -
Fringe Benefits 83,517 65,378 - - - - - - -
Total Personnel 248,778 243,732 - - - - - - -
Supplies 21,415 22,623 - 7,715 5,458 - 5,458 2,257 71%
Services & Charges
Professional Services 37,725 39,500 16,300 27,075 27,070 - 27,070 5 100%
Repairs & Maintenance 223,202 153,241 - - - - - - -
Interfund Allocations 57,916 34,894 - - - - - - -
Other Services & Charges 68,404 73,977 95,200 121,300 109,224 - 109,224 12,076 90%
Interfund Transfers Out 27,500 - - - - - - - -
Total Services & Charges 414,748 301,612 111,500 148,375 136,294 - 136,294 12,081 92%
Capital - 24,580 - - - - - - -
Total Expenditures 684,941 592,547 111,500 156,090 141,751 - 141,751 14,338 91%
Net Surplus / (Deficit) 162,757 372,767 - (36,590) (82,733) (82,733)
Beginning Cash Balance 379,148 543,230 923,154
Cash Adjustments 1,325 7,157 -
Ending Cash Balance 543,230 923,154 886,564 832,938
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement
The Unsafe Building Fund was established in 2016 (ordinance 10416-16) to receive fines and fees related to Indiana's Unsafe Building law (IC 36-7-9). The expenses incurred for
board-ups, demolitions, ordinance violation abatements, and other related services are recorded here. The Unsafe Building Fund is an extension of the Department of Code
Enforcement and shares the same mission to ensure a safe and clean community by upholding and enforcing the ordinances of the City of South Bend, the Indiana Unsafe Building
Law, and the 2000 International Property Maintenance Code. Code Enforcement not only cites neglected properties through its team of inspectors, it also pursues citizens' complaints,
partners with volunteer neighborhood associations for neighborhood clean-ups, and works directly through community outreach programs to enrich the City of South Bend's
neighborhoods.
This fund receives revenue from fines and fees relating to Unsafe Building laws including the following sources: vacant and abandoned registrations, board-ups, demolitions, forfeited
performance bonds, special assessments, and civil penalties.
Starting in 2020, the Neighborhood Enforcement Action Team (NEAT) division of the Department of Code Enforcement will be moved into the newly established Code
Enforcement Fund (#230), resulting in a large decrease in expenditures from 2019 to 2020. This will allow for more transparency regarding the Unsafe Building fines and fees collected
in this fund and the expenditure of those revenues on allowable expenses. The expenditures in this fund will be equal to or less than revenues received. Budgeted expenditures includes
emergency demolitions and expenses associated with monitoring unsafe building concerns.
129
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Rental Units Regulation Fund Number 221
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Fines, Forfeitures, and Fees 310 7,375 100,000 99,945 107,800 107,800 (7,855) 108%
Interest Earnings 137 351 200 255 573 573 (318) 225%
Interfund Transfers In - - 245,626 245,626 245,626 245,626 - 100%
Total Revenue 447 7,726 345,826 345,826 353,999 353,999 (8,173) 102%
Expenditures by Type
Personnel
Salaries & Wages - - 183,678 183,678 119,900 - 119,900 63,778 65%
Fringe Benefits - - 82,188 82,188 59,277 - 59,277 22,911 72%
Total Personnel - - 265,866 265,866 179,177 - 179,177 86,689 67%
Supplies - - 7,160 7,160 332 - 332 6,828 5%
Services & Charges
Professional Services - - 54,000 27,150 1,505 - 1,505 25,645 6%
Printing & Advertising - - 4,000 4,000 - - - 4,000 0%
Education & Training - - 1,200 1,085 - - - 1,085 0%
Travel - - 1,200 1,200 - - - 1,200 0%
Repairs & Maintenance - - 2,400 2,400 - - - 2,400 0%
Interfund Allocations - - - - - - - - -
Other Services & Charges 5 - 10,000 10,115 1,748 - 1,748 8,367 17%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 5 - 72,800 45,950 3,254 - 3,254 42,697 7%
Capital - - - - - - - - -
Total Expenditures 5 - 345,826 318,976 182,762 - 182,762 136,214 57%
Net Surplus / (Deficit) 442 7,726 - 26,850 171,237 171,237
Beginning Cash Balance 9,685 10,105 17,823
Cash Adjustments (22) (9) -
Ending Cash Balance 10,105 17,823 44,673 189,090
Cash Reserves Target 1 - 31,898
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
This fund accounts for the revenues and expenditures related to the Landlord Registration ordinance (10427-16) and the Rental Safety Verification Program (RSVP) ordinance (10644-
19). Both of these programs are managed by the Department of Code Enforcement.
Revenue generation for the Rental Safety Verification Program (RSVP) will be derived from follow up re-inspection fees and assessments for noncompliance. First and second
inspections will have no charges; however, if not compliant after the second inspection, there will be charges requiring follow up inspections to validate compliance. Because this
program is new, revenue could vary greatly from current estimates. A transfer from the Economic Development Income Tax (EDIT) Fund (#408) will make up the difference.
Prior to the Rental Safety Verification Program (RSVP), proceeds from the landlord registration ($5 registration fee per year) were intended to fund Code Enforcement's costs of the
program. However, previous guidelines for landlord registrations will be integrated into RSVP while working with landlords.
Prior to 2020, the Rental Safety Verification Program (RSVP) was budgeted in the Consolidated Building Fund (#600). Starting in 2020, RSVP will be moved into this fund in order to
better track its revenue and expenditures.
From 2019 to 2020, two additional Code Inspectors will be added to expand the program, totaling $126,887 including wages and benefits. Health insurance increases and a 2% cost of
living increase for non-bargaining staff also attributed to increased personnel expense.
Professional Services increased by $54,000 for a professional service agreement with St. Vincent de Paul Society to provide relocation services to displaced residents as a result of
uninhabitable homes.
Cash Reserves Target
10% of Annual expenditures
130
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Code Enforcement Fund Fund Number 230
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits - - 31,200 31,200 30,425 30,425 775 98%
Charges for Services - - 53,250 53,250 43,360 43,360 9,891 81%
Fines, Forfeitures, and Fees - - 304,000 302,000 367,113 367,113 (65,113) 122%
Interest Earnings - - - 2,000 2,492 2,492 (492) 125%
Debt Proceeds - - - 80,000 80,000 80,000 - 100%
Other Income - - 2,725 8,866 15,396 15,396 (6,530) 174%
Interfund Allocation Reimb - - 76,927 76,927 76,927 76,927 - 100%
Interfund Transfers In - - 3,619,593 3,619,593 3,619,593 3,619,593 - 100%
Total Revenue - - 4,087,695 4,173,836 4,235,305 4,235,305 (61,469) 101%
Expenditures by Subdivisions
Neighborhood Code Enforce.- - 2,565,948 2,501,095 2,084,724 - 2,084,724 416,372 83%
NEAT Crew - - 544,158 540,318 414,272 - 414,272 126,047 77%
Animal Resource Center - - 977,589 1,033,704 934,825 - 934,825 98,880 90%
Total Expenditures - - 4,087,695 4,075,118 3,433,820 - 3,433,820 641,299 84%
Expenditures by Type
Personnel
Salaries & Wages - - 1,489,523 1,494,023 1,415,442 - 1,415,442 78,581 95%
Fringe Benefits - - 630,253 633,253 588,698 - 588,698 44,555 93%
Total Personnel - - 2,119,776 2,127,276 2,004,140 - 2,004,140 123,136 94%
Supplies - - 163,700 194,364 113,969 - 113,969 80,395 59%
Services & Charges
Professional Services - - 110,300 85,500 40,574 - 40,574 44,925 47%
Printing & Advertising - - 24,305 24,018 10,559 - 10,559 13,460 44%
Utilities - - 30,223 46,923 31,984 - 31,984 14,939 68%
Education & Training - - 15,000 15,000 2,933 - 2,933 12,067 20%
Travel - - 2,400 3,910 3,826 - 3,826 84 98%
Repairs & Maintenance - - 410,650 416,745 239,861 - 239,861 176,884 58%
Interfund Allocations - - 814,847 814,847 814,847 - 814,847 - 100%
Debt Service Principal - - 104,314 104,314 47,510 - 47,510 56,804 46%
Debt Service Interest & Fees - - 7,770 7,770 2,954 - 2,954 4,816 38%
Other Services & Charges - - 284,410 234,451 120,664 - 120,664 113,787 51%
Total Services & Charges - - 1,804,219 1,753,478 1,315,711 - 1,315,711 437,766 75%
Capital - - - - - - - - -
Total Expenditures - - 4,087,695 4,075,118 3,433,820 - 3,433,820 641,297 84%
Net Surplus / (Deficit) - - - 98,718 801,485 801,485
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - 98,718 803,572
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, the Department of Code Enforcement will be restructured from an accounting perspective in order to better track expenditures and align with the fund ordinances established
by the Common Council. The Neighborhood Code Enforcement division and South Bend Animal Resource Center division will be moved from the Consolidated Building Fund
(#600) into this fund. The Neighborhood Enforcement Action Team (NEAT) division will be moved from the Unsafe Building Fund (#219) into this fund. To see a comparison of
revenues and expenditures from 2019 to 2020, see the division summaries and Code Enforcement historical summary.
This fund was established in 2020 to track the revenue and expenditures of the Department of Code Enforcement's three main divisions: Neighborhood Code Enforcement (NCE),
South Bend Animal Resource Center (SBARC), and Neighborhood Enforcement Action Team (NEAT). The Neighborhood Code Enforcement division upholds and
enforces the ordinances of the City of South Bend, the Indiana Unsafe Building Law, and the 2000 International Property Maintenance Code. The South Bend Animal Resource
Center division runs the animal resource center (aka animal shelter) and enforces animal welfare laws regarding animal cruelty and neglect per City, State, and Federal regulations. The
NEAT division works in tandem with the Neighborhood Code Enforcement division to provide services for environmental clean-ups to homeowners and/or businesses. These clean-
ups consist of illegal dumping of household items, tires, building materials, appliances, and any other form of litter and debris. Additional fines may be assessed for failure to comply
upon notification.
Neighborhood Code Enforcement collects revenues from fees for environmental clean-ups, processing abandoned vehicles and ordinance violations. The South Bend Animal Resource
Center collects revenues from fees for animal care & control activities such as adoption fees, pet licenses, pet microchipping, and animal surrender fee. These revenues do not cover the
expenditures of these divisions. The difference is covered by an interfund transfer from the Economic Development Income Tax (EDIT) Fund (#408).
The interfund allocation reimbursement is an internal accounting method to allocate a portion of the Code Enforcement administration personnel costs to the South Bend Animal
Resource Center division. This nets out against the allocation expense recorded in this fund.
Cash Reserves Target
No reserve requirement
131
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 31,987 34,657 31,200 31,200 30,425 30,425 775 98%
Charges for Services 56,229 57,616 53,250 53,250 43,360 43,360 9,891 81%
Fines, Forfeitures, and Fees 536,051 549,637 515,100 515,175 526,493 526,493 (11,318) 102%
Interest Earnings 6,027 18,704 200 10,255 10,484 10,484 (229) 102%
Debt Proceeds - - - 80,000 80,000 80,000 - 100%
Other Income 58,590 12,659 3,125 9,266 15,414 15,414 (6,148) 166%
Interfund Allocation Reimb - 73,304 76,927 76,927 76,927 76,927 - 100%
Interfund Transfers In 1,665,326 3,210,400 3,865,219 3,865,219 3,865,219 3,865,219 - 100%
Total Revenue 2,354,210 3,956,977 4,545,021 4,641,292 4,648,322 4,648,322 (7,029) 100%
Expenditures by Fund
Consolidated Bldg Fund (#600)2,678,595 3,001,390 - 246,681 - - - 246,681 0%
Rental Units Regulation (#221)5 - 345,826 318,976 182,762 - 182,762 136,214 57%
Unsafe Building Fund (#219) 684,941 592,547 111,500 156,090 141,751 - 141,751 14,339 91%
Code Enforcement Fund (#230) - - 4,087,695 4,075,118 3,433,820 - 3,433,820 641,298 84%
Total Expenditures 3,363,542 3,593,937 4,545,021 4,796,865 3,758,333 - 3,758,333 1,038,532 78%
Expenditures by Division
Neighborhood Code Enfor.1,712,624 1,923,446 2,565,948 2,718,836 2,084,724 - 2,084,724 634,113 77%
NEAT Crew 448,386 435,893 544,158 576,213 438,168 - 438,168 138,045 76%
Rental Safety Verification Program 59,234 144,603 345,826 321,037 182,762 - 182,762 138,275 57%
Unsafe Building 236,555 156,655 111,500 120,195 117,855 - 117,855 2,340 98%
Animal Care & Control 906,737 933,341 977,589 1,060,468 934,825 - 934,825 125,644 88%
Total Expenditures 3,363,537 3,593,937 4,545,021 4,796,750 3,758,333 - 3,758,333 1,038,417 78%
Expenditures by Type
Personnel
Salaries & Wages 1,298,997 1,437,429 1,673,201 1,677,701 1,535,343 - 1,535,343 142,359 92%
Fringe Benefits 595,651 538,583 712,441 715,441 647,974 - 647,974 67,467 91%
Total Personnel 1,894,648 1,976,013 2,385,642 2,393,142 2,183,317 - 2,183,317 209,826 91%
Supplies 117,767 108,267 170,860 239,005 119,758 - 119,758 119,247 50%
Services & Charges
Professional Services 172,494 177,400 180,600 141,108 69,149 - 69,149 71,958 49%
Printing & Advertising 8,771 11,255 28,305 28,018 10,559 - 10,559 17,460 38%
Utilities 31,852 34,801 30,223 46,923 31,984 - 31,984 14,939 68%
Education & Training 6,089 6,873 16,200 16,085 2,933 - 2,933 13,152 18%
Travel 4,869 6,444 3,600 5,110 3,826 - 3,826 1,284 75%
Repairs & Maintenance 275,449 233,178 413,050 421,006 239,861 - 239,861 181,145 57%
Interfund Allocations 517,905 719,048 814,847 814,847 814,847 - 814,847 - 100%
Debt Service Principal 64,323 80,098 104,314 104,314 47,510 - 47,510 56,804 46%
Debt Service Interest & Fees 7,135 6,144 7,770 7,770 2,954 - 2,954 4,816 38%
Other Services & Charges 154,741 177,849 389,610 579,537 231,636 - 231,636 347,901 40%
Interfund Transfers Out 27,500 - - - - - - - -
Total Services & Charges 1,271,127 1,453,091 1,988,519 2,164,718 1,455,258 - 1,455,258 709,459 67%
Capital 80,000 56,567 - - - - - - -
Total Expenditures 3,363,542 3,593,937 4,545,021 4,796,865 3,758,333 - 3,758,333 1,038,532 78%
Net Surplus / (Deficit) (1,009,331) 363,040 - (155,573) 889,988 889,988
Code Enforcement Historical Budget Summary - Fund 219, 221, 230 & 600
132
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Central Services Fund Number 222
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Licenses & Permits 4,107 3,320 4,440 4,440 2,511 2,511 1,929 57%
Charges for Services 2,806,873 7,496,447 8,304,859 8,304,933 6,882,174 6,882,174 1,422,759 83%
Interest Earnings 10,656 22,362 12,000 12,000 10,210 10,210 1,790 85%
Other Income 5,006,296 5,417,866 4,944,250 4,949,438 84,210 84,210 4,865,228 2%
Interfund Allocation Reimb 392,410 610,726 122,143 122,143 122,143 122,143 - 100%
Interfund Transfers In - - - - - - - -
Total Revenue 8,220,343 13,550,721 13,387,692 13,392,954 7,101,248 7,101,248 6,291,706 53%
Expenditures by Division
Equipment Services 2,639,137 7,000,441 7,812,107 8,009,825 6,717,945 - 6,717,945 1,291,880 84%
Central Stores 245,265 284,301 - 26 26 - 26 - 99%
Print Shop 142,462 160,886 10,018 14,359 13,844 - 13,844 515 96%
Radio Shop 279,334 230,894 275,518 275,432 229,304 - 229,304 46,127 83%
Building Maintenance 208,440 177,588 213,243 213,243 180,749 - 180,749 32,494 85%
Facilities Management - 120,439 122,143 122,143 101,697 - 101,697 20,446 83%
Utilities & Services 4,528,950 4,950,465 4,870,250 4,994,540 - - - 4,994,540 0%
Sustainability 304,308 6,002 - - - - - - -
Total Expenditures 8,347,896 12,931,016 13,303,279 13,629,568 7,243,566 - 7,243,566 6,386,002 53%
Expenditures by Type
Personnel
Salaries & Wages 2,061,867 1,920,693 2,092,572 2,092,485 1,795,351 - 1,795,351 297,134 86%
Fringe Benefits 930,977 731,886 894,766 894,853 780,402 - 780,402 114,451 87%
Total Personnel 2,992,844 2,652,580 2,987,338 2,987,338 2,575,754 - 2,575,754 411,585 86%
Supplies 134,464 4,515,181 4,870,798 4,883,261 3,998,093 - 3,998,093 885,168 82%
Services & Charges
Professional Services 30,814 8,439 13,000 11,202 7,777 - 7,777 3,425 69%
Printing & Advertising 4,809 715 7,821 4,321 863 - 863 3,459 20%
Utilities 4,587,384 5,013,625 4,935,174 5,059,464 53,701 - 53,701 5,005,763 1%
Education & Training 12,049 4,603 20,050 19,022 9,389 - 9,389 9,633 49%
Travel 1,251 481 4,000 3,577 - - - 3,577 0%
Repairs & Maintenance 61,011 56,339 54,400 63,188 54,985 - 54,985 8,203 87%
Interfund Allocations 411,263 648,014 306,521 306,521 306,521 - 306,521 - 100%
Debt Service Principal 13,606 14,248 14,818 15,596 15,596 - 15,596 - 100%
Debt Service Interest & Fees 1,566 1,029 463 463 463 - 463 - 100%
Grants & Subsidies 5,320 2,434 - - - - - - -
Other Services & Charges 14,514 13,329 17,405 19,124 13,132 - 13,132 5,992 69%
Interfund Transfers Out 77,000 - 71,491 256,491 207,293 - 207,293 49,198 81%
Total Services & Charges 5,220,588 5,763,256 5,445,143 5,758,969 669,719 - 669,719 5,089,250 12%
Capital - - - - - - - - -
Total Expenditures 8,347,896 12,931,016 13,303,279 13,629,568 7,243,566 - 7,243,566 6,386,003 53%
Net Surplus / (Deficit) (127,553) 619,705 84,413 (236,614) (142,319) (142,319)
Beginning Cash Balance 1,085,494 1,003,425 1,455,158
Cash Adjustments 45,485 (167,972) -
Ending Cash Balance 1,003,425 1,455,158 1,218,544 1,209,079
Cash Reserves Target 381,895 798,055 863,503
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
In 2020, the Financial Specialist Senior will be replaced with an Executive Assistant. Two costs centers will be discontinued: Central Stores/Purchasing and Print Shop. The only
remaining cost associated with the Print Shop is the principal and interest payments on two commercial-grade printers, to be paid off in 2021. Central Purchasing will move back to
the Department of Administration & Finance's budget in the General Fund (#101). From 2018 to 2019, Supplies Expense and Charges for Services Revenue increased due to a change
in revenue and expense recognition. Central Services capital expenditures are tracked in the Central Services Capital Fund (#224). Transfers Out of the Central Services Operating
Fund (#222) to the capital fund (#224) typically match the budgeted capital expenditures. In 2019, $300,000 was transferred to the capital fund for purchase of fleet management
software.
This fund tracks the operating costs of the Central Services Division. The Division provides a variety of services to other city departments, along with several local county, state and
federal agencies. Central Services consists of 4 cost centers: Equipment Services, Building Maintenance, Radio Shop, and Facilities Management. The Department of Administration
& Finance oversees the Central Services Division. Also, the electric and natural gas costs for the entire City are paid out of this fund and allocated back to departments.
• Equipment Services and Radio Shop provide repair and maintenance services for the City's fleet and some external customers (governmental units such as St Joseph County and
local township fire departments). Parts and labor for each workorder are charged back to City departments or billed to the external customers.
• Building Maintenance provides repair and maintenance services to the City's facilities. This cost center is partially funded through internal labor rates.
• Equipment Services also receives business licensing revenue from performing inspections of taxi cabs. This revenue has declined dramatically in the past two years due to the
popularity of ride sharing services such as Uber and Lyft.
• Facilities Management is funded by an allocation.
• This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
10% of Annual expenditures, excluding utility
accounting
133
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Central Services Capital Fund Number 224
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,734 3,218 2,000 2,000 50 50 1,950 3%
Other Income - - - 7,268 7,268 7,268 - 100%
Interfund Transfers In 77,000 - 71,491 256,491 207,293 207,293 49,198 81%
Total Revenue 79,734 3,218 73,491 265,759 214,611 214,611 51,148 81%
Expenditures by Type
Supplies 8,905 4,718 - 5,501 5,501 - 5,501 - 100%
Services & Charges
Repairs & Maintenance 18,697 63,060 63,000 45,558 15,267 - 15,267 30,291 34%
Debt Service Principal - 3,881 7,711 2,210 - - - 2,210 0%
Debt Service Interest & Fees - 365 780 780 - - - 780 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 18,697 67,305 71,491 48,548 15,267 - 15,267 33,281 31%
Capital 77,871 77,795 - 199,415 189,582 - 189,582 9,833 95%
Total Expenditures 105,474 149,818 71,491 253,464 210,349 - 210,349 43,114 83%
Net Surplus / (Deficit) (25,740) (146,601) 2,000 12,295 4,262 4,262
Beginning Cash Balance 194,599 168,196 21,921
Cash Adjustments (664) 326 -
Ending Cash Balance 168,196 21,921 34,216 26,221
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the capital expenditures of the Central Services Division.
This fund receives transfers from the Central Services Operating Fund (#222). Transfers typically match the budgeted capital expenditures. This fund also receives revenue from
interest earned on the fund's cash balance.
In 2019, Central Services budgeted $300,000 for new fleet management software to help the Equipment Services division better manage the City's vehicle assets. Also, the Sample
Street garage replaced its old forklift, purchased through a capital lease.
In 2020, no new capital purchases are planned. The repair & maintenance budget is for parking lot repaving, annual maintenance of the CNG stations, and radio tower inspections. The
capital lease principal and interest expense is for the new forklift, to be paid off over 5 years.
In 2022, Equipment Services plans to lease-purchase a new truck to replace a 10 year-old service truck.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
134
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Liability Insurance Fund Number 226
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 70,377 117,720 28,722 54,722 54,492 54,492 230 100%
Other Income 703,577 989,555 2,000 1,626,414 1,626,433 1,626,433 (19) 100%
Interfund Allocation Reimb 2,053,107 3,944,597 2,914,500 2,914,500 2,914,500 2,914,500 - 100%
Interfund Transfers In - - - 49,087 49,087 49,087 - 100%
Total Revenue 2,827,061 5,051,872 2,945,222 4,644,723 4,644,513 4,644,513 211 100%
Expenditures by Division
Safety/Risk Management 225,183 232,240 213,267 209,817 151,479 - 151,479 58,338 72%
Liability Insurance 715,424 677,290 815,000 815,000 761,414 - 761,414 53,586 93%
Business Insurance 1,380,506 742,777 2,001,965 1,445,257 622,434 - 622,434 822,824 43%
Workers' Compensation 1,264,573 1,479,416 1,029,000 1,522,342 1,211,428 - 1,211,428 310,914 80%
Catastrophic Events 208,887 650,224 - 928,306 910,806 - 910,806 17,500 98%
Total Expenditures 3,794,574 3,781,947 4,059,232 4,920,723 3,657,562 - 3,657,562 1,263,162 74%
Expenditures by Type
Personnel
Salaries & Wages 188,273 152,168 162,412 181,982 116,402 - 116,402 65,580 64%
Fringe Benefits 85,214 61,226 67,612 48,042 46,090 - 46,090 1,952 96%
Other Personnel Costs 37,684 33,353 40,000 33,342 17,308 - 17,308 16,034 52%
Total Personnel 311,170 246,747 270,024 263,366 179,800 - 179,800 83,566 68%
Supplies 10,108 51,453 12,950 12,950 1,988 - 1,988 10,962 15%
Services & Charges
Professional Services 903,446 521,468 984,929 591,721 420,313 - 420,313 171,409 71%
Printing & Advertising - - 483 483 - - - 483 0%
Education & Training 13,336 29,927 20,000 14,000 6,285 - 6,285 7,715 45%
Travel 2,743 3,245 3,000 2,250 356 - 356 1,894 16%
Repairs & Maintenance 105,403 31,110 2,000 5,300 2,119 - 2,119 3,181 40%
Interfund Allocations 111,929 144,621 77,446 77,446 77,446 - 77,446 - 100%
Insurance 1,640,270 2,010,853 1,535,000 2,127,915 1,840,034 - 1,840,034 287,881 86%
Other Services & Charges 565,379 169,766 1,153,400 896,985 218,415 - 218,415 678,570 24%
Interfund Transfers Out 25,425 - - - - - - - -
Total Services & Charges 3,367,932 2,910,989 3,776,258 3,716,100 2,564,968 - 2,564,968 1,151,133 69%
Capital 105,364 572,758 - 928,306 910,806 - 910,806 17,500 98%
Total Expenditures 3,794,574 3,781,947 4,059,232 4,920,723 3,657,562 - 3,657,562 1,263,161 74%
Net Surplus / (Deficit) (967,513) 1,269,925 (1,114,010) (276,000) 986,951 986,951
Beginning Cash Balance 4,674,728 3,696,778 4,961,426
Cash Adjustments (10,437) (5,277) -
Ending Cash Balance 3,696,778 4,961,426 4,685,427 5,956,858
Cash Reserves Target 1,897,287 1,890,973 2,460,361
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Workers' Compensation expenses have increased in the past 18 months due to several large, unrelated injuries. The City continues to monitor the workers' compensation related
accidents and provides training once an issue has been brought to the attention of the Safety & Risk division. There is also a considerable amount of proactive training which
happens throughout the City in an effort to stop any workplace injuries. Capital expenditures budgeted in 2018 and 2019 were for repairs to City facilties and replacement of
equipment related to 2018 flood damage. The increase in health insurance is due to a one-time break in the health insurance cost per employee in 2019. In 2020, health insurance
cost per employee is increased back to the regular rates. City-wide, all salary caps will increase by 2% from 2019 to 2020.
This internal service fund handles operations relating to business insurance and claims--property, liability, workers compensation, etc.--and the operation of the Safety & Risk
division. This fund is managed by the Department of Administration & Finance.
Revenues for this fund come from other City funds that pay a share proportionate to their estimated liability expenses. Various methodologies will be used to effectively and fairly
assign costs to city funds and departmental operations. Safety & Risk costs are allocated based on departments' budgeted positions. Liability and worker's compensation costs are
allocated based on two-year claims history. Business insurance costs are allocated based on net book value of departments' capital assets (per CAFR). When this fund has sufficient
reserves, allocations to departments may decrease. Insurance claim reimbursements are also received in this fund.
Cash Reserves Target
50% of Annual expenditures
135
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name IT / Innovation / 311 Call Center Fund Number 279
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interfund Allocation Reimb 6,788,985 7,991,331 6,656,930 6,656,930 6,656,930 6,656,930 - 100%
Charges for Services - 92,585 - 111,796 111,796 111,796 - 100%
Other Income 47,427 66,798 32,690 36,513 53,757 53,757 (17,244) 147%
Donations 100,000 - - - - - - -
Interest Earnings 30,723 67,048 10,000 25,000 21,431 21,431 3,569 86%
Interfund Transfers In - - - - - - - -
Total Revenue 6,967,135 8,217,762 6,699,620 6,830,239 6,843,915 6,843,915 (13,675) 100%
Expenditures by Division
311 Call Center 526,971 519,646 578,196 578,163 551,515 - 551,515 26,647 95%
Innovation & Technology 5,264,986 7,348,706 6,828,730 7,804,961 7,324,325 - 7,324,325 480,636 94%
Total Expenditures 5,791,956 7,868,352 7,406,926 8,383,124 7,875,840 - 7,875,840 507,283 94%
Expenditures by Type
Personnel
Salaries & Wages 1,558,863 1,689,240 1,981,340 1,878,588 1,844,342 - 1,844,342 34,246 98%
Fringe Benefits 619,247 569,382 748,836 744,651 708,812 - 708,812 35,839 95%
Total Personnel 2,178,109 2,258,622 2,730,176 2,623,239 2,553,154 - 2,553,154 70,085 97%
Supplies 119,984 169,850 164,850 156,461 130,511 - 130,511 25,950 83%
Services & Charges
Professional Services 710,365 1,065,128 615,700 1,126,919 1,058,605 - 1,058,605 68,314 94%
Printing & Advertising 298 5,181 5,270 6,275 1,005 - 1,005 5,270 16%
Education & Training 15,237 22,957 57,900 31,125 9,162 - 9,162 21,963 29%
Travel 20,941 32,456 27,110 15,318 7,385 - 7,385 7,933 48%
Repairs & Maintenance 2,246,257 2,975,430 2,839,472 3,298,316 3,021,127 - 3,021,127 277,189 92%
Interfund Allocations 5,211 6,785 5,911 5,911 5,911 - 5,911 - 100%
Debt Service Principal 209,189 391,117 522,557 618,643 606,922 - 606,922 11,721 98%
Debt Service Interest & Fees 26,836 52,924 49,356 59,680 59,675 - 59,675 5 100%
Grants & Subsidies 25,000 - - - - - - - -
Other Services & Charges 234,530 287,902 388,624 441,237 422,383 - 422,383 18,853 96%
Interfund Transfers Out - 600,000 - - - - - - -
Total Services & Charges 3,493,863 5,439,880 4,511,900 5,603,423 5,192,174 - 5,192,174 411,248 93%
Capital - - - - - - - - -
Total Expenditures 5,791,956 7,868,352 7,406,926 8,383,124 7,875,840 - 7,875,840 507,283 94%
Net Surplus / (Deficit) 1,175,179 349,410 (707,306) (1,552,885) (1,031,925) (1,031,925)
Beginning Cash Balance 1,589,083 2,758,297 3,108,342
Cash Adjustments (5,964) 636 -
Ending Cash Balance 2,758,297 3,108,342 1,555,458 2,125,192
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
ERP Implementation: In 2019, $600,000 (from prior year reserves) was transferred to the County Option Income Tax (COIT) Fund (#404) to cover the cost of the new enterprise
resource planning (ERP) software implementation. The ERP implementation is estimated to cost about $3 million with an anticipated go-live date of April 1, 2020.
Mayoral Initiatives: SBAcademy, the City’s training program, has trained employees in novel techniques that enable process improvements and other innovations that will continue
to make government more efficient.
CityWorks: In 2020, IT will continue to grow the enterprise work order, permits and licensing, and asset management system. In 2018, CityWorks was selected as the enterprise
platform because it integrated well with GIS and had substantial adoption from similarly sized cities.
Bloomberg Mayor's Challenge (2019- 2022): $1M grant to build a sustainable public-private transportation-as-a-benefit model in South Bend, key audience: transportation insecure
hourly wage workers. Grant funds cover programming for 3 years of pilots, strategic planning, partnership building, and solution development. Funds cover personnel costs and pilots.
Starting in late 2019, employers (ex: University of Notre Dame, Beacon Health Systems) will be financially contributing to pilots. NOTE: The revenue and expenditures of this grant
are managed by the Department of Innovation & Technology, but are recorded in the Gift/Donation/Bequest Fund (#217).
Technology Resource Center (opened during 2019): Technology Resource Center (TRC) in South Bend’s Ignition Park was built to democratize technology in our region. All will be
welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-location between South Bend Code School, the City’s
Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data training, cross-sector “Beta City” collaborations, and
public programming about regional innovation.
This fund receives revenue in the form of a fixed cost interfund allocation. The cost of the 311 Call Center and the Department of Innovation & Technology is allocated between the
City departments based on various criteria including number of devices, number of user licenses, departmental specific software renewal, and more. For 2020, the allocation to
departments is less than the Department of Innovation & Technology's 2020 budget, thus spending down the cash reserves in this fund. This fund does not need to carry high cash
reserves because it's budget is fully allocated each year.
This internal service fund tracks the revenues and expenditures of the Department of Innovation & Technology, which includes the 311 Call Center, Services, Infrastructure, Business
Analytics, Applications, and Civic Innovation. The 311 Call Center was established to handle resident telephone calls in an efficient and effective manner. It provides residents with a
"one-stop" shop to contact city departments with inquiries and service requests. Starting in 2017, IT Dept costs were moved to this fund. The IT Dept provides technical services to
the various departments within the City. The Department of Innovation & Technology's goal is to empower an innovative workforce and a thriving community through
technology, data, and strategic partnerships.
Cash Reserves Target
No reserve requirement
136
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Self-Funded Employee Benefits Fund Number 711
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 18,067,948 13,344,016 15,989,183 15,983,294 15,885,258 15,885,258 98,036 99%
Other Income 440,913 397,653 385,000 387,142 373,523 373,523 13,619 96%
Interest Earnings 209,508 288,858 77,097 82,097 89,646 89,646 (7,549) 109%
Interfund Transfers In - - - - - - - -
Total Revenue 18,718,369 14,030,527 16,451,280 16,452,533 16,348,427 16,348,427 104,106 99%
Expenditures by Subdivision
Health Insurance 15,677,149 15,517,230 17,287,245 17,217,344 14,472,911 - 14,472,911 2,744,432 84%
Workplace Wellness Clinic 862,693 1,108,117 1,104,308 1,018,096 996,006 - 996,006 22,090 98%
Employee Wellness 76,217 86,863 91,160 87,346 76,048 - 76,048 11,299 87%
Total Expenditures 16,616,059 16,712,210 18,482,713 18,322,786 15,544,965 - 15,544,965 2,777,821 85%
Expenditures by Type
Personnel
Other Personnel Costs 14,459,995 14,704,500 16,416,939 16,362,827 13,740,971 - 13,740,971 2,621,855 84%
Total Personnel 14,459,995 14,704,500 16,416,939 16,362,827 13,740,971 - 13,740,971 2,621,855 84%
Supplies 74,825 198,245 85,000 153,096 131,045 - 131,045 22,051 86%
Services & Charges
Professional Services 1,046,223 1,163,954 1,246,508 1,086,423 1,083,611 - 1,083,611 2,811 100%
Printing & Advertising - - 100 100 - - - 100 0%
Insurance 610,829 632,597 732,666 718,006 587,028 - 587,028 130,978 82%
Other Services & Charges 10,473 12,913 1,500 2,335 2,309 - 2,309 26 99%
Interfund Transfers Out 413,714 - - - - - - - -
Total Services & Charges 2,081,238 1,809,464 1,980,774 1,806,864 1,672,948 - 1,672,948 133,915 93%
Capital - - - - - - - - -
Total Expenditures 16,616,059 16,712,210 18,482,713 18,322,786 15,544,965 - 15,544,965 2,777,821 85%
Net Surplus / (Deficit)2,102,310 (2,681,683) (2,031,433) (1,870,253) 803,462 803,462
Beginning Cash Balance 9,935,961 11,997,127 9,277,319
Cash Adjustments (41,144) (38,125) -
Ending Cash Balance 11,997,127 9,277,319 7,407,066 10,143,060
Cash Reserves Target 4,154,015 4,178,052 4,580,697
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
An Employee Wellness Center was opened on January 18, 2016, which was set in place with the understanding that the City should see a drop in claims expenses over time. During the
2019 budget process, it was determined that this fund was overfunded from prior years due to lower than anticipated costs. Therefore, in 2019, the City gave a one-time break in the
health insurance cost per employee charged to departments. In 2020, the health insurance cost per employee will increase back to regular rates. Claims are forecasted to increase 5%
year over year. The City will continue to closely monitor this fund to ensure the premiums charged to employees and departments remains affordable while allowing the City to
maintain excellent benefits for employees.
This fund accounts for insurance and claims relating to employees, including medical, dental, life, flex spending, etc. The City of South Bend is self-insured - it pays medical, dental, and
vision claims directly, as opposed to paying an insurance company to pay the claims.
Revenues for this fund come from individual departments based on the number of employees taking health insurance based on a per employee rate as set by the Controller's Office on
an annual basis, as well as from employee and public safety retiree health insurance premiums.
Cash Reserves Target
25% of Annual expenditures
137
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Unemployment Compensation Fund Number 713
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services - - 7,357 7,357 6,899 6,899 458 94%
Interest Earnings 3,816 5,213 1,189 1,189 1,187 1,187 2 100%
Interfund Transfers In - - - - - - - -
Total Revenue 3,816 5,213 8,546 8,546 8,087 8,087 460 95%
Expenditures by Type
Personnel
Other Personnel Costs 20,480 32,957 55,000 178,000 157,449 - 157,449 20,551 88%
Total Personnel 20,480 32,957 55,000 178,000 157,449 - 157,449 20,551 88%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 20,480 32,957 55,000 178,000 157,449 - 157,449 20,551 88%
Net Surplus / (Deficit) (16,664) (27,744) (46,454) (169,454) (149,363) (149,363)
Beginning Cash Balance 225,977 208,514 180,911
Cash Adjustments (799) 141 -
Ending Cash Balance 208,514 180,911 11,457 31,859
Cash Reserves Target 5,120 8,239 44,500
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2011 to account for unemployment claims and outplacement services paid.
This fund charges an allocation to departments through payroll to cover the cost of unemployment claims paid. In November 2016, the charge was suspended due to the fund's high
cash reserves. In 2020, the allocation to departments resumed at 0.01% of full-time wages and will increase slightly each year in order to cover unemployment claims.
All unemployment claims and outplacement services for all departments are paid through this fund. Claims have remained fairly low in recent years.
Cash Reserves Target
25% of Annual expenditures
138
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Parental Leave Fund Fund Number 714
Fund Type Internal Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Charges for Services 163,651 166,529 257,488 257,488 244,090 244,090 13,398 95%
Interest Earnings 467 937 414 464 751 751 (287) 162%
Interfund Transfers In - - - - - - - -
Total Revenue 164,118 167,466 257,902 257,952 244,841 244,841 13,111 95%
Expenditures by Type
Personnel
Salaries & Wages 112,882 186,085 253,846 253,846 119,938 - 119,938 133,908 47%
Total Personnel 112,882 186,085 253,846 253,846 119,938 - 119,938 133,908 47%
Supplies - - - - - - - - -
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - - - - - - - - -
Total Expenditures 112,882 186,085 253,846 253,846 119,938 - 119,938 133,908 47%
Net Surplus / (Deficit) 51,237 (18,618) 4,056 4,106 124,903 124,903
Beginning Cash Balance - 51,126 32,563
Cash Adjustments (111) 55 -
Ending Cash Balance 51,126 32,563 36,669 157,521
Cash Reserves Target 9,031 14,887 20,308
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Beginning in 2018, the City offers a Parental Leave Program to its employees to provide additional paid time off for employees for the birth or adoption of a child. The Parental Leave
Program was developed based on the models of other progressive, best-in-class employers.
The program is funded by an allocation to departments charged through payroll. In 2020, the allocation will be 0.35% of full-time wages. This charge may increase or decrease based
on the financial needs of the program and the performance of the fund.
The program was well-received and continues to grow. Based on historical program participation, expenditures are budgeted at 40 births x 240 hours off of work x the average hourly
wage.
Cash Reserves Target
8% of Annual expenditures - one month
reserve
139
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Rainy Day Fund Number 102
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 183,841 289,770 132,905 132,905 94,111 94,111 38,794 71%
Total Revenue 183,841 289,770 132,905 132,905 94,111 94,111 38,794 71%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)183,841 289,770 132,905 132,905 94,111 94,111
Beginning Cash Balance 10,294,137 10,439,531 10,733,474
Cash Adjustments (38,447) 4,173 -
Ending Cash Balance 10,439,531 10,733,474 10,866,379 10,845,986
Cash Reserves Target 8,591,175 8,206,394 8,998,791
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to accumulate cash reserves for unforeseen purposes. This fund is used for mid-year or year-end advances to other funds that have cash shortages and the advances
must be paid back within six months.
The establishment of a Rainy Day Fund is looked upon favorably by bond rating agencies and is one of the factors resulting in South Bend's good AA bond rating with Standard &
Poor's.
The cash reserve requirement for this fund is 3% of prior year operational expenditures in Civil City funds, excluding interfund transfers.
This fund receives revenue from interest earned on the fund's cash balance. Interest rates are expected to rise over the next few years, increasing interest earnings revenue.
Every so often, this fund receives certain "catch up" distributions of County Option Income Tax (COIT) and Economic Development Income Tax (EDIT) monies from the State of
Indiana that are required to be deposited into this fund. During 2016, a total of 25% of the special local income tax distribution approved by the Indiana General Assembly, or
$1,405,850, was deposited into the Rainy Day Fund as allowed under the statute.
No expenditures are budgeted at this time. The most recent activity was an interfund loan to four other funds during 2011.
3% of total expenditures in previous fiscal
year, excluding interfund transfers
Cash Reserves Target
140
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Gift, Donation, Bequest Fund Number 217
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 2,481 13,279 4,613 5,313 7,284 7,284 (1,971) 137%
Engineering 50,000 100,000 - - - - - -
Innovation - 274,000 403,743 404,000 404,000 404,000 - 100%
Human Rights General - 91,517 18,000 18,000 8,370 8,370 9,630 47%
Office of Sustainability - - - - 41,000 41,000 (41,000) -
Historic Preservation 18,583 183 - 150 196 196 (46) 131%
AmeriCorps - 125,000 - - 100,000 100,000 (100,000) -
Code Enforce - - - - 55,000 55,000 (55,000) -
AC&C Donations 40,167 41,996 25,000 40,000 49,603 49,603 (9,603) 124%
Pokagon Band Donation - Bowman C - 100,000 - 100,000 100,000 100,000 - 100%
Total Revenue 111,231 745,975 451,356 567,463 765,453 765,453 (197,990) 135%
Expenditures by Project
Wayfinding Signage Project 11,524 53,988 - 56,258 56,258 - 56,258 - 100%
Bloomberg Mayors Challenge - 127,296 286,028 315,909 313,871 - 313,871 2,038 99%
Human Rights Scholarship Prog.- 19,310 28,150 28,150 6,655 - 6,655 21,495 24%
Bike Signage 350 - 2,500 2,500 - - - 2,500 0%
AEP Grant (Office of Sustainab.)- - - - - - - - -
Historic Preservation Commiss.322 - 5,000 5,000 - - - 5,000 0%
Milton Trust Energy Grant - 2,600 - 97,375 61,608 - 61,608 35,767 63%
Animal Resource Center 34,604 38,658 35,000 31,426 14,902 - 14,902 16,524 47%
Pokagon Band Donation - - - - - - - - -
Total Expenditures 46,800 241,853 356,678 536,618 453,294 - 453,294 83,324 84%
Expenditures by Type
Supplies 322 - 5,000 5,000 - - - 5,000 0%
Services & Charges
Professional Services 42,669 218,362 308,328 392,893 382,631 - 382,631 10,262 97%
Printing & Advertising - 3,479 21,650 21,645 6,650 - 6,650 14,995 31%
Repairs & Maintenance 1,014 4,181 10,000 105,375 64,008 - 64,008 41,367 61%
Grants & Subsidies - 15,831 9,000 9,000 - - - 9,000 0%
Other Services & Charges 2,795 - 2,700 2,705 5 - 5 2,700 0%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 46,478 241,853 351,678 531,618 453,294 - 453,294 78,324 85%
Capital - - - - - - - - -
Total Expenditures 46,800 241,853 356,678 536,618 453,294 - 453,294 83,324 84%
Net Surplus / (Deficit) 64,431 504,122 94,678 30,845 312,160 312,160
Beginning Cash Balance 100,898 164,817 668,273
Cash Adjustments (512) (665) -
Ending Cash Balance 164,817 668,273 699,119 981,455
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Revenues and expenditures vary depending on donations received and when projects are sufficiently funded.
2017: The major project in 2017 was the MLK/Hesburgh statue ($200,000) in Leighton Plaza.
2018-2020 expenditures include additional renovations for the animal shelter as well as bike signage.
Mayor's Challenge Award - The City of South Bend is developing a transportation-as-a-benefit program, partnering with local employers to provide free or subsidized transportation
to/from work for low-wage shift workers who are transport insecure. Goals include reducing employee turnover, increasing productivity, and increasing resident access to employment,
all of which will in turn strengthen the local economy. Of this grant, 62% of funds are allocated to personnel who will design, implement and manage the program and develop a self-
sustaining model. 17% of funds are allocated to covering costs of participant transportation; the 3-year period we will transition from program-funded transportation to
employer/employee-funded transportation. 18% of costs are allocated to operational/technical partners to develop and manage infrastructure (data management, participant
enrollment, etc.). 3% of costs are allocated to media/communications to support employer recruitment, participant enrollment, and public messaging. 1% of costs are allocated to
travel/events; it’s estimated that key program personnel will travel 1x for program research and 2x to relevant industry conferences and that the program will host 3 major events to
recruit new partners/participants for the program. At the end of the 3-year period, it is expected the city will have developed a sustainable, replicable model for a transportation-as-a-
benefit program which will continue to scale across the South Bend region and other similar geographies
This fund accounts for miscellaneous contributions to the City for specific projects and the expenses related to the projects. Donations to the South Bend Animal Resource Center are
held in this fund.
This fund is funded by donations. Donations received are generally specified for some specific purpose (e.g. animal shelter, bike paths, etc.) and cannot be used for general purposes.
This fund also receives revenue from interest earned on the fund's cash balance. In 2017, the South Bend Animal Resource Center (SBARC) started receiving an annual donation of
approximately $22,300 from the Judith Westfall Irrevocable Trust. They anticipate receiving annual contributions through 2/24/2023.
Cash Reserves Target
No reserve requirement
141
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Loss Recovery Fund Number 227
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 12,871 16,668 4,579 4,579 5,076 5,076 (497) 111%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 12,871 16,668 4,579 4,579 5,076 5,076 (497) 111%
Expenditures by Type
Services & Charges
Professional Services 73,065 1,211 - - - - - - -
Other Services & Charges 135,000 36,100 - 130,370 130,370 - 130,370 - 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 208,065 37,311 - 130,370 130,370 - 130,370 - 100%
Capital 24,273 - - - - - - - -
Total Expenditures 232,338 37,311 - 130,370 130,370 - 130,370 - 100%
Net Surplus / (Deficit)(219,467) (20,643) 4,579 (125,791) (125,295) (125,295)
Beginning Cash Balance 847,926 625,798 605,471
Cash Adjustments (2,661) 315 -
Ending Cash Balance 625,798 605,471 479,679 481,214
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 2008 with the recovery of monies from lawsuits brought about by environmental actions on the Studebaker and Oliver industrial sites. The fund
continues to receive, intermittently, monies from similar settlements. The fund is used for capital projects related to environmental cleanup.
At this time, the only revenue comes from interest earned on the fund's cash balance.
In 2019, this fund was used to fund legal professional services related to environmental issues and granular activated carbon reconditioning.
Cash Reserves Target
No reserve requirement
142
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Human Rights Federal Grant Fund Number 258
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants 74,580 247,060 138,200 63,200 167,100 167,100 (103,900) 264%
Charges for Services - - - 75,000 8,500 8,500 66,500 11%
Interest Earnings 8,862 12,491 5,978 5,978 1,540 1,540 4,438 26%
Other Income 23,303 312 7,050 7,050 - - 7,050 0%
Interfund Transfers In - - - - - - - -
Total Revenue 106,745 259,863 151,228 151,228 177,140 177,140 (25,912) 117%
Expenditures by Subdivision
General 23,369 76,493 3,000 29,525 19,061 - 19,061 10,464 65%
EEOC 41,941 103,333 131,274 132,941 100,391 - 100,391 32,550 76%
HUD 84,003 87,503 108,174 108,174 93,473 - 93,473 14,701 86%
Total Expenditures 149,313 267,329 242,448 270,640 212,926 - 212,926 57,715 79%
Expenditures by Type
Personnel
Salaries & Wages 52,886 119,255 135,130 134,125 124,770 - 124,770 9,355 93%
Fringe Benefits 25,756 35,042 49,418 50,423 38,541 - 38,541 11,882 76%
Total Personnel 78,642 154,296 184,548 184,548 163,311 - 163,311 21,237 88%
Supplies 1,772 1,330 2,000 2,000 1,724 - 1,724 276 86%
Services & Charges
Professional Services 37,812 21,691 27,800 25,467 24,667 - 24,667 800 97%
Printing & Advertising 15,369 - 4,000 23,200 16,215 - 16,215 6,985 70%
Education & Training 15 3,709 3,500 15,500 5,960 - 5,960 9,540 38%
Travel 6,412 9,201 15,300 14,100 - - - 14,100 0%
Grants & Subsidies 8,000 - - - - - - - -
Other Services & Charges 1,292 607 5,300 5,825 1,049 - 1,049 4,776 18%
Interfund Transfers Out - 76,493 - - - - - - -
Total Services & Charges 68,899 111,703 55,900 84,092 47,891 - 47,891 36,201 57%
Capital - - - - - - - - -
Total Expenditures 149,313 267,329 242,448 270,640 212,926 - 212,926 57,714 79%
Net Surplus / (Deficit) (42,567) (7,467) (91,220) (119,412) (35,786) (35,786)
Beginning Cash Balance 572,740 528,434 521,051
Cash Adjustments (1,739) 84 -
Ending Cash Balance 528,434 521,051 401,639 486,159
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures, Staffing, and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund tracks the portion of the Human Rights division that is funded by the federal government.
This fund is funded by federal grants, including grants from the Department of Housing & Urban Development (HUD) and the Equal Employment Opportunity Commission
(EEOC).
In 2020, both the Employment Manager and the Housing Manager will be retitled Director of Employment and Director of Housing. This change was made as a result of the
retirement of the Director of Human Rights at the beginning of 2019. A portion of the salary for the Human Rights Director will be shared between the two positions, increasing the
salary cap for each position by 24% from 2019 to 2020. The increase in health insurance from 2019 to 2020 is due to a one-time break in the health insurance cost per employee in
2019. In 2020, health insurance cost per employee is increased back to the regular rates.
143
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name COVID-19 Response Fund Number 264
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Grants - - - 7,071,462 5,086,138 5,086,138 1,985,324 72%
Other Income - - - - - - - -
Interfund Transfers In - - - 2,000,000 1,000,000 1,000,000 1,000,000 50%
Total Revenue - - - 9,071,462 6,086,138 6,086,138 2,985,324 67%
Expenditures by Type
Personnel
Other Personnel Costs - - - 345 - - - 345 0%
Total Personnel - - - 345 - - - 345 0%
Supplies - - - 366,535 252,665 - 252,665 113,870 69%
Services & Charges
Professional Services - - - 9,247 7,058 - 7,058 2,189 76%
Printing & Advertising - - - 9,330 19,717 - 19,717 (10,387) 211%
Utilities - - - - - - - - -
Education & Training - - - - - - - - -
Travel - - - - - - - - -
Repairs & Maintenance - - - 2,535 2,016 - 2,016 519 80%
Interfund Allocations - - - - - - - - -
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Grants & Subsidies - - - 2,785,008 2,349,076 - 2,349,076 435,932 84%
Insurance - - - - - - - - -
Other Services & Charges - - - 55,992 54,452 - 54,452 1,540 97%
Interfund Transfers Out - - - 3,393,060 3,348,292 - 3,348,292 44,768 99%
Total Services & Charges - - - 6,255,171 5,780,610 - 5,780,610 474,561 92%
Capital - - - - - - - - -
Total Expenditures - - - 6,622,051 6,033,275 - 6,033,275 588,776 91%
Net Surplus / (Deficit)- - - 2,449,411 52,864 52,864
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - 2,449,411 53,214
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Grant fund - spend
down to zero
This fund was established to track the costs associated with the City's response to the COVID-19 coronavirus pandemic.
This fund will receive grants including funds from the Federal CARES Act, HUD, and CDBG.
Expenditures are related to various activities such as funding for quarantine sites, supplies, and lost wages.
144
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name County Option Income Tax Fund Number 404
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 12,339,734 12,879,847 12,440,774 13,764,809 13,764,809 13,764,809 - 100%
Intergov./ Grants - 12,500 - - - - - -
Interest Earnings 182,755 348,410 100,000 100,000 111,181 111,181 (11,181) 111%
Debt Proceeds - - - 2,262,160 2,262,160 2,262,160 - 100%
Donations - 5,000 - - - - - -
Other Income 657,457 83,772 40,000 384,639 361,924 361,924 22,715 94%
Interfund Transfers In 324,159 927,077 - - - - - -
Total Revenue 13,504,106 14,256,606 12,580,774 16,511,608 16,500,074 16,500,074 11,534 100%
Expenditures by Activity
General City 1,595,318 1,684,386 2,841,456 2,565,402 2,263,417 - 2,263,417 301,985 88%
Finance - 22,973 - - - - - - -
Legal Dept 57,389 10,400 50,000 50,000 3,441 - 3,441 46,560 7%
Information Technology 495 1,375,412 33,414 1,611,067 1,579,347 - 1,579,347 31,720 98%
Police Programs and Grants 40,000 40,000 40,000 40,000 40,000 - 40,000 - 100%
Police Other 2,805,226 1,618,739 1,684,757 2,391,675 2,096,734 - 2,096,734 294,941 88%
Fire Other 166,390 926,579 - - - - - - -
Vacant & Abandoned Houses - 380,612 250,000 279,225 232,822 - 232,822 46,403 83%
Community Investment 949,592 1,083,688 170,000 627,941 357,659 - 357,659 270,283 57%
Park Maintenance 1,476,733 751,050 1,808,672 1,778,614 1,778,605 - 1,778,605 9 100%
Engineering 17,400 207,469 200,000 133,911 88,137 - 88,137 45,773 66%
Streets 71,004 1,978,142 2,447,750 2,959,656 2,899,656 - 2,899,656 60,000 98%
Curb & Sidewalk 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 - 1,500,000 - 100%
Local Roads & Streets 12,755 - - - - - - - -
Street Signals & Lighting 1,614,522 1,729,535 1,554,725 1,554,725 1,501,835 - 1,501,835 52,890 97%
Total Expenditures 10,306,824 13,308,985 12,580,774 15,492,217 14,341,653 - 14,341,653 1,150,564 93%
Expenditures by Type
Supplies 680,965 207,469 200,000 138,019 92,245 - 92,245 45,773 67%
Services & Charges
Professional Services 244,535 1,675,224 130,000 1,879,071 1,681,956 - 1,681,956 197,115 90%
Printing & Advertising - - - 500 500 - 500 - 100%
Utilities 1,614,522 1,729,535 1,554,725 1,554,725 1,501,835 - 1,501,835 52,890 97%
Repairs & Maintenance 1,483,180 725,734 762,271 910,578 756,305 - 756,305 154,273 83%
Interfund Allocations 6,873 8,631 8,633 8,633 8,633 - 8,633 - 100%
Debt Service Principal 1,519,775 1,557,180 1,620,219 1,620,219 1,364,172 - 1,364,172 256,047 84%
Debt Service Interest & Fees 126,666 90,721 97,952 98,702 59,809 - 59,809 38,893 61%
Grants & Subsidies 1,285,117 1,318,244 335,991 459,640 397,553 - 397,553 62,087 86%
Other Services & Charges 430,460 1,009,336 1,509,492 1,486,178 1,292,054 - 1,292,054 194,124 87%
Interfund Transfers Out 2,787,600 4,764,329 6,361,491 6,361,491 6,361,491 - 6,361,491 - 100%
Total Services & Charges 9,498,728 12,878,933 12,380,774 14,379,737 13,424,307 - 13,424,307 955,429 93%
Capital 127,132 222,583 - 974,461 825,101 - 825,101 149,360 85%
Total Expenditures 10,306,824 13,308,985 12,580,774 15,492,217 14,341,653 - 14,341,653 1,150,562 93%
Net Surplus / (Deficit) 3,197,281 947,621 - 1,019,391 2,158,421 2,158,421
Beginning Cash Balance 8,614,576 11,770,743 12,724,697
Cash Adjustments (41,114) 6,333 -
Ending Cash Balance 11,770,743 12,724,697 13,744,088 14,902,237
Cash Reserves Target 5,153,412 6,654,492 7,746,108
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Funds are used for debt service payments for police cars & equipment, certain organizations' grants and operational subsidies, capital expenditures, and other uses as deemed by the
Mayor and Council. Starting in 2019, the interfund transfer to the Motor Vehicle Highway Fund (#202) for street paving & patching will be paid from COIT instead of EDIT Fund
(#408). The City is replacing its 20+ year-old accounting software system. It is an 18 month long implementation with an anticipated go-live date of April 2020. The cost of the
software and implementation is paid out of COIT, reflected in the 2019 budget. The City has a service contract with DTSB (Downtown South Bend, Inc.) for the maintenance of the
streetscapes and sidewalks downtown. From 2019 to 2020, the cost of this contract was further consolidated into this fund, an increase of over $600K. In 2020, Department of
Community Investment (DCI) activities formerly paid out of this fund will be moved into the Economic Development Income Tax (EDIT) Fund (#408) in order to consolidate DCI
expenditures. The City continues to budget funding for the demolition of vacant & abandoned houses. The Department of Public Works manages the Light Up South Bend
program - a partnership with Indiana/Michigan Power Co. to install additional street lights in neighborhoods throughout South Bend. The Lamppost Lighting Program is meant to
improve safety by adding more street lighting throughout South Bend. The City selected two areas where residents pay less for a lamppost. They were chosen based on income, number
of vacant lots, and need for lighting in the neighborhood. In 2020, the Goodwill Strategic Outreach Unit will be moved into the new Community Initiatives division in the General
Fund (#101).
This fund accounts for the receipt and expense of County Option Income Tax (COIT).
County Option Income Tax (COIT) revenue is determined annually by the Indiana Dept of Local Government Finance (DLGF). Other Income is principal from an interfund loan
(debt schedule #82) being repaid by the UDAG Fund (#410). This fund also receives revenue from interest earned on the fund's cash balance.
Cash Reserves Target
50% of Annual expenditures
145
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Cumulative Capital Development Fund Number 406
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 436,677 455,002 415,213 433,812 433,812 433,812 - 100%
Intergov./ Shared Revenues 38,373 40,353 10,000 40,795 40,795 40,795 - 100%
Interest Earnings 8,476 9,852 330 830 765 765 65 92%
Interfund Transfers In - - - - - - - -
Total Revenue 483,526 505,207 425,543 475,437 475,372 475,372 65 100%
Expenditures by Type
Services & Charges
Debt Service Principal 549,419 498,598 550,179 550,179 484,511 - 484,511 65,668 88%
Debt Service Interest & Fees 25,983 40,678 37,638 37,638 31,998 - 31,998 5,640 85%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 575,402 539,276 587,817 587,817 516,510 - 516,510 71,308 88%
Capital - 271,112 - 12,969 12,970 - 12,970 (1) 100%
Total Expenditures 575,402 810,388 587,817 600,786 529,479 - 529,479 71,307 88%
Net Surplus / (Deficit) (91,876) (305,181) (162,274) (125,349) (54,108) (54,108)
Beginning Cash Balance 622,016 528,040 223,617
Cash Adjustments (2,101) 758 -
Ending Cash Balance 528,040 223,617 98,268 169,893
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for expenditures relating to the purchase or lease of capital improvements in the City. A cumulative capital development fund is defined under Indiana
Code (I.C. 36-9-16) and was established by the Common Council in 1985 (ordinance no. 7486-85).
This fund receives revenue from a property tax levy. Distributions are received from St. Joseph County in June and December. The Cumulative Capital Development (CCD) property
tax is a special tax rate that is reduced by circuit breaker property tax caps and will likely result in less revenue in future years unless the rate is re-established. This fund also receives
auto excise and commercial vehicle excise tax (intergovernmental shared revenues).
Currently, this fund pays the debt service payments for several police vehicle capital lease-purchases. About 34 patrol cars need to be replaced every year to maintain the fleet. Cars are
kept for at least five years, up to 10, depending on wear and tear. The Police Department is proposing to replace cars with hybrid vehicles. The cost is about $40.000-43,000 per
vehicle, or about $10,000 per year for a 5-year lease. 2019 included a one-time capital expenditure of $286,000 to help fund the My SB Parks & Trails project at Howard Park.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
146
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Cumulative Capital Improvement Fund Number 407
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Intergov./ Shared Revenues 236,379 231,026 240,933 240,933 219,253 219,253 21,680 91%
Interest Earnings 5,563 14,444 8,500 8,500 5,369 5,369 3,131 63%
Other Income 25,000 25,000 - 25,000 18,750 18,750 6,250 75%
Interfund Transfers In - - - - - - - -
Total Revenue 266,942 270,470 249,433 274,433 243,373 243,373 31,061 89%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 249,500 - 250,000 250,000 250,000 - 250,000 - 100%
Total Services & Charges 249,500 - 250,000 250,000 250,000 - 250,000 - 100%
Capital - 28,000 180,000 180,000 6,770 - 6,770 173,230 4%
Total Expenditures 249,500 28,000 430,000 430,000 256,770 - 256,770 173,230 60%
Net Surplus / (Deficit) 17,442 242,470 (180,567) (155,567) (13,397) (13,397)
Beginning Cash Balance 430,948 446,760 689,015
Cash Adjustments (1,631) (215) -
Ending Cash Balance 446,760 689,015 533,448 676,798
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was established in 1966 to account for the receipt of cigarette tax revenue designated to be used solely for capital improvements. (Ordinance no. 4832-66)
This fund receives cigarette tax revenue. Other Income is $25,000 from the South Bend School Corporation for rental of property. This fund also receives revenue from interest earned
on the fund's cash balance.
In 2018, the 2011 Century Center Refunding Bond was paid off.
In 2019, $28,000 was used to purchase furniture for the Howard Park Renovation Project, part of the greater My SB Parks & Trails Project that is being managed by the Venues, Parks
& Arts Department.
In 2020, this fund will be used for Department of Community Investment (DCI) activities: $100,000 for the Burke Building stabilization project and $80,000 for the Complete Streets
Transportation project. In 2021, DCI will implement an alley improvement pilot program at $50,000 a year.
Cash Reserves Target
No reserve requirement - Capital fund - spend
down to zero
147
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Economic Development Income Tax Fund Number 408
Fund Type Special Revenue Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes 11,885,489 12,474,651 12,098,890 13,405,713 13,405,714 13,405,714 (1) 100%
Intergov./ Grants - - - 12,500 12,500 12,500 - 100%
Fines, Forfeitures, and Fees 354,660 354,660 354,660 354,660 354,660 354,660 - 100%
Interest Earnings 260,688 463,996 254,322 174,322 163,880 163,880 10,442 94%
Other Income 598,182 160,625 150,000 153,273 153,272 153,272 1 100%
Interfund Transfers In - 178,534 - - - - - -
Total Revenue 13,099,020 13,632,466 12,857,872 14,100,468 14,090,026 14,090,026 10,442 100%
Expenditures by Activity
General City 2,996,975 - 76,233 2,076,233 1,076,233 - 1,076,233 1,000,000 52%
Finance - 19,365 - - - - - - -
PSAP 2,395,284 2,818,011 2,799,865 3,004,638 2,966,021 - 2,966,021 38,617 99%
Neighborhood Code Enforcement 1,258,252 2,288,841 2,184,021 2,184,021 2,184,021 - 2,184,021 - 100%
Rental Unit Inspection - 75,718 245,626 245,626 245,626 - 245,626 - 100%
Unsafe Building - - 544,158 544,158 544,158 - 544,158 - 100%
AC&C General 820,662 845,841 891,414 891,414 891,414 - 891,414 - 100%
Community Investment 1,209,809 4,225,555 5,415,149 4,731,145 3,824,468 - 3,824,468 906,677 81%
Historic Preservation - - - 5,000 5,000 - 5,000 - 100%
2015 Park Bond 750 410,020 378,506 378,506 376,689 - 376,689 1,817 100%
Potawatomi Zoo 100,000 - - - - - - - -
2018 Zoo Bond - 214,487 322,900 322,900 320,900 - 320,900 2,000 99%
Streets 1,937,750 445,439 - 35,749 35,749 - 35,749 - 100%
Total Expenditures 10,719,482 11,343,276 12,857,872 14,419,390 12,470,279 - 12,470,279 1,949,111 86%
Expenditures by Type
Services & Charges
Professional Services 2,528,862 3,267,745 3,635,865 2,977,026 2,883,244 - 2,883,244 93,782 97%
Printing & Advertising 606 350 45,000 45,000 404 - 404 44,596 1%
Utilities 1,281 3,274 - 65,781 42,523 - 42,523 23,258 65%
Repairs & Maintenance 133,329 626,634 175,250 214,647 209,536 - 209,536 5,111 98%
Debt Service Principal - 100,000 165,000 301,441 301,441 - 301,441 - 100%
Debt Service Interest & Fees 750 115,237 158,650 226,982 219,669 - 219,669 7,313 97%
Grants & Subsidies 964,922 975,685 1,915,000 1,804,620 1,220,570 - 1,220,570 584,050 68%
Other Services & Charges 467,351 221 5,000 5,000 1,603 - 1,603 3,397 32%
Interfund Transfers Out 6,572,551 5,826,360 6,608,107 8,588,107 7,586,290 - 7,586,290 1,001,817 88%
Total Services & Charges 10,669,652 10,915,507 12,707,872 14,228,604 12,465,279 - 12,465,279 1,763,324 88%
Capital 49,830 427,769 150,000 190,786 5,000 - 5,000 185,786 3%
Total Expenditures 10,719,482 11,343,276 12,857,872 14,419,390 12,470,279 - 12,470,279 1,949,110 86%
Net Surplus / (Deficit) 2,379,538 2,289,191 - (318,922) 1,619,747 1,619,747
Beginning Cash Balance 12,770,240 15,097,440 17,389,466
Cash Adjustments (52,337) 2,835 -
Ending Cash Balance 15,097,440 17,389,466 17,070,545 19,044,274
Cash Reserves Target 5,359,741 5,671,638 7,209,695
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The fund is used to pay for debt service on the 2014 PSAP (Public Safety Answering Point-the consolidated county-wide 911 call center) Bonds, the 2015 Parks Bonds, and the 2018 Zoo
Bonds. It also pays for various economic development initiatives and interfund transfers to the fund the Department of Community Investment (DCI) administration (Fund #211) and the
Department of Code Enforcement (Fund #219 & #230). In 2020, Department of Community Investment (DCI) activities formerly paid out of the County Option Income Tax (COIT)
Fund (#404) will be moved into this fund in order to consolidate DCI expenditures. 2020 budgeted expenditures include: $220K for permanent supportive housing, $200K for weather
amnesty, $300K for two neighborhood plans, $210K for IT start-up costs for the Plan Commission, $175K for neighborhood organization support, $275K for façade matching grants,
$500K for small business development (including workforce programming), $50K for an alley stabilization pilot program, $100K for Complete Streets Transportation projects, $330K for
expenses related to Redevelopment owned properties, $40K for promotion of new DCI programs, $115K for the South Bend Chamber of Commerce.
This fund accounts for the receipt and expense of Economic Development Income Tax (EDIT) revenue. This fund is a source of bonding capacity for the City and efforts are made to
keep significant cash reserves in order to receive a higher credit rating and lower interest rates.
This fund receives Economic Development Income Tax (EDIT) revenue. The City of South Bend receives an allocated share of the 0.4% income tax on wages within St. Joseph County.
For the revenue forecast, EDIT revenue is budgeted to increase about 2% per year. Other Income is from the sale of properties held for resale by the Department of Community
Investment. This fund also receives revenue from interest earned on the fund's cash balance.
The final payment of the TJX job penalty amount of $354,660 will be received in 2020. The job penalty fines were assessed because the company A.J. Wright violated its development
agreement with the city, under which it benefited from a taxpayer-funded incentive package worth more than $10 million. TJX, the parent company of A.J. Wright, has been paying the job
penalty fines since 2011.
Cash Reserves Target
50% of Annual expenditures
148
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Equipment/Vehicle Leasing Fund Number 750
Fund Type Capital Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 31,472 16,783 - 680 682 682 (2) 100%
Debt Proceeds 6,638,312 1,472,985 4,329,076 - - - - -
Interfund Transfers In 101,776 - - - - - - -
Total Revenue 6,771,560 1,489,768 4,329,076 680 682 682 (2) 100%
Expenditures by Type
Services & Charges
Debt Service Principal - 91,941 - 355,129 355,128 - 355,128 1 100%
Debt Service Interest & Fees 500 9,172 - 12,324 12,324 - 12,324 - 100%
Other Services & Charges 217,125 250 - - - - - - -
Interfund Transfers Out 219,861 - - 1,752 1,752 - 1,752 - 100%
Total Services & Charges 437,486 101,364 - 369,205 369,204 - 369,204 1 100%
Capital 6,990,658 3,313,965 4,329,076 300,279 300,278 - 300,278 1 100%
Total Expenditures 7,428,144 3,415,328 4,329,076 669,484 669,482 - 669,482 2 100%
Net Surplus / (Deficit) (656,584) (1,925,560) - (668,804) (668,800) (668,800)
Beginning Cash Balance 3,598,717 2,942,035 1,016,476
Cash Adjustments (98) 1 -
Ending Cash Balance 2,942,035 1,016,476 347,672 347,680
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
No reserve requirement - Capital lease fund -
spend down to zero
This fund is used to track the expenditures of capital lease proceeds used to purchase vehicles and equipment for City departments. The funds are held by an escrow agent and
expended upon the provision by the City of a proper claim form and invoice. The trustee escrow accounts have been maintained by the City for many years. All expenditures in this
fund are approved by the Board of Public Works before they are submitted to the trustee bank for payment. Historically, the City has used 5-year leases and received an interest rate
around 2%. Debt service principal and interest payments are budgeted in individual departments.
This fund receives revenue in the form of capital lease proceeds. This fund also receives revenue from interest earned on the cash balance at the trustee bank.
Expenditures are for the purchase of vehicles and equipment for departments.
149
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name South Bend Redevelopment Authority Fund Number 752
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 4,699 6,383 4,500 4,500 2,351 2,351 2,149 52%
Interfund Transfers In 3,115,000 2,867,378 2,870,500 2,870,500 2,870,500 2,870,500 - 100%
Total Revenue 3,119,699 2,873,761 2,875,000 2,875,000 2,872,851 2,872,851 2,149 100%
Expenditures by Type
Services & Charges
Debt Service Principal 1,915,000 1,725,000 1,790,000 1,790,000 1,790,000 - 1,790,000 - 100%
Debt Service Interest & Fees 1,192,219 1,136,669 1,075,613 1,075,613 1,073,013 - 1,073,013 2,600 100%
Interfund Transfers Out 324,220 - - - - - - - -
Total Services & Charges 3,431,439 2,861,669 2,865,613 2,865,613 2,863,013 - 2,863,013 2,600 100%
Total Expenditures 3,431,439 2,861,669 2,865,613 2,865,613 2,863,013 - 2,863,013 2,600 100%
Net Surplus / (Deficit)(311,740) 12,092 9,387 9,387 9,839 9,839
Beginning Cash Balance 522,232 210,492 222,584
Cash Adjustments - - -
Ending Cash Balance 210,492 222,584 231,971 232,423
Cash Reserves Target 210,492 222,584 231,971
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
The South Bend Redevelopment Authority Fund records debt service payments received from the City that are passed through to the paying agent bank and the bondholders per bond
agreements. The South Bend Redevelopment Authority is a separate legal entity that is recorded in the Comprehensive Annual Financial Report (CAFR).
The South Bend Redevelopment Authority receives debt service payments from the City (recorded as interfund transfers) and passes them through to trustee banks and bondholders.
This fund also receives revenue from interest earned on the cash balance at the trustee bank.
This fund accounts for the bi-annual debt service principal and interest payments of Redevelopment Authority debt. Current debt includes:
- 2013 Century Center Special Tax Bonds Refunding 2008 - debt payments paid for by River West TIF Fund (#324), final payment 5/1/26, (debt schedule #62)
- 2015 Eddy Street Commons-Lease Rental Revenue Bonds Refunding 2008 - debt payments paid for by River East Residential TIF Fund (#436), final payment 2/15/33, (debt
schedule #54)
2018
The 2001/2011 Century Center Refunding Bonds (debt schedule #7) were paid off. The final payment was 2/1/18. The remaining cash balance at the trustee bank ($324,170.83) was
deposited into COIT Fund (#404).
The 2008/2015 Eddy Street Commons Refunding Bonds (debt schedule #54) were paid off early. The final payment was 2/15/18. The remaining cash balance at the trustee bank
($60.85) was deposited into the River East Residential TIF Fund (#436).
Cash Reserves Target
100% cash reserves per bond covenants
150
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name South Bend Building Corporation Fund Number 755
Fund Type Debt Service Funds
Control City Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,314 15,243 4,000 4,000 3,478 3,478 522 87%
Interfund Transfers In 2,646,000 2,641,500 2,636,586 2,645,000 2,645,000 2,645,000 - 100%
Total Revenue 2,656,314 2,656,743 2,640,586 2,649,000 2,648,478 2,648,478 522 100%
Expenditures by Type
Services & Charges
Debt Service Principal 2,100,000 2,175,000 2,250,000 2,250,000 2,250,000 - 2,250,000 - 100%
Debt Service Interest & Fees 536,875 457,744 380,085 380,085 379,968 - 379,968 117 100%
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 2,636,875 2,632,744 2,630,085 2,630,085 2,629,968 - 2,629,968 117 100%
Total Expenditures 2,636,875 2,632,744 2,630,085 2,630,085 2,629,968 - 2,629,968 117 100%
Net Surplus / (Deficit) 19,439 23,999 10,501 18,915 18,510 18,510
Beginning Cash Balance 771,586 791,026 815,025
Cash Adjustments - - -
Ending Cash Balance 791,026 815,025 833,940 833,535
Cash Reserves Target 791,026 815,025 833,940
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the South Bend Building Corporation debt service. The South Bend Building Corporation is a separate legal entity, but is reported as a fund in the City's
Comprehensive Annual Financial Report (CAFR).
The South Bend Building Corporation receives debt service payments from the City and passes them to bondholders through trustee banks. This fund also receives revenue from
interest earned on the cash held at the trustee bank.
The fund accounts for the debt service payments for Building Corporation bonds.
Current debt includes:
- 2010 Public Works Service Center Refunding Bonds, Refunding 2001 - debt payments paid for by River West TIF Fund (#324) and the Sewage Works Operating Fund (#641),
final payment 2/1/21, (debt schedule #36)
- 2012 Fire Station/Police Department Renovations Refunding Bonds, Refunding 2003 - debt payments paid for by River West TIF Fund (#324), final payment 2/1/23, (debt
schedule #39)
- 2013 EMS/Fire Station/Tower Bonds - debt payments paid for by the Fire Department Capital Fund (#287), final payment 2/1/33, (debt schedule #116)
Cash Reserves Target
100% cash reserves per bond covenants
151
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name TIF - River West Development Area (Airport) Fund Number 324
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 17,896,032 18,555,308 16,411,377 16,814,400 16,814,400 16,814,400 - 100%
Intergov./ Shared Revenues 395,000 395,000 397,000 381,500 381,500 381,500 - 100%
Intergov./ Grants 22,988 41,206 - 13,844 13,844 13,844 - 100%
Charges for Services 3,220 2,160 - - - - - -
Interest Earnings 490,094 744,246 580,000 230,000 199,544 199,544 30,456 87%
Donations - - - - 2,250 2,250 (2,250) -
Debt Proceeds - - - 4,345,059 4,345,059 4,345,059 - 100%
Other Income 4,670,365 129,336 - 254,242 252,995 252,995 1,248 100%
Interfund Transfers In 45,896 64,022 60,000 60,000 35,560 35,560 24,440 59%
Total Revenue 23,523,597 19,931,280 17,448,377 22,099,045 22,045,151 22,045,151 53,894 100%
Expenditures by Type
Services & Charges
Professional Services 1,291,350 1,099,869 823,462 2,064,941 1,082,200 - 1,082,200 982,741 52%
Debt Service Principal 2,806,409 4,038,315 3,750,570 3,750,570 3,750,570 - 3,750,570 - 100%
Debt Service Interest & Fees 1,026,282 1,198,375 1,028,220 1,373,279 1,329,981 - 1,329,981 43,298 97%
Other Services & Charges 2,163,396 1,325,523 - 864,574 619,953 - 619,953 244,621 72%
Interfund Transfers Out 4,267,975 4,266,098 4,264,294 5,108,546 5,085,022 - 5,085,022 23,524 100%
Total Services & Charges 11,555,412 11,928,180 9,866,546 13,161,910 11,867,725 - 11,867,725 1,294,184 90%
Capital 14,557,517 8,735,222 8,133,454 22,301,158 12,152,391 - 12,152,391 10,148,767 54%
Total Expenditures 26,112,929 20,663,402 18,000,000 35,463,068 24,020,117 - 24,020,117 11,442,951 68%
Net Surplus / (Deficit) (2,589,332) (732,123) (551,623) (13,364,023) (1,974,965) (1,974,965)
Beginning Cash Balance 33,563,915 31,665,638 30,950,203
Cash Adjustments 691,055 16,687 -
Ending Cash Balance 31,665,638 30,950,203 17,586,180 29,039,261
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River West Development Area and expenses of those funds on eligible development projects
for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund also receives a
Hotel/Motel Tax (intergovernmental shared revenues).
In 2020, bond proceeds were receipted into the fund. See explanation of bond below.
Various projects and development opportunities include: Chocolate Factory Sewer, Cleveland Ameritech Reconstruction, local match to federal funds for Coal Line Trail project, Olive
Street Reconstruction, South Shore Double Tracking, United Way Community Center, West Side Main Streets, Public Works projects, and various development opportunities which
may be presented to the Redevelopment Commission in 2020.
In 2020, bonds were issued to fund the St. Joseph County Public Library Community Education Center Project. The par amount of the bonds was $4,225,000 with a premium of
$120,058.95. The bond proceeds were deposited into this fund. $4,000,000 went towards capital project expenses and the remaining amount went towards cost of issuance. The bonds
are being repaid by this fund with the final payment due Feburary 1, 2037.
Cash Reserves Target
No reserve requirement
152
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name TIF - West Washington Fund Number 422
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 332,220 261,830 289,982 237,262 237,261 237,261 1 100%
Interest Earnings 38,012 41,430 40,000 11,000 8,861 8,861 2,139 81%
Other Income - 18,500 - 300 300 300 - 100%
Interfund Transfers In - - - - - - - -
Total Revenue 370,233 321,760 329,982 248,562 246,422 246,422 2,140 99%
Expenditures by Type
Services & Charges
Professional Services 148 - - 50,479 55 - 55 50,424 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 148 - - 50,479 55 - 55 50,424 0%
Capital 845,540 1,089,137 400,000 704,364 152,666 - 152,666 551,698 22%
Total Expenditures 845,688 1,089,137 400,000 754,843 152,721 - 152,721 602,122 20%
Net Surplus / (Deficit) (475,456) (767,377) (70,018) (506,281) 93,701 93,701
Beginning Cash Balance 2,279,940 1,797,082 1,031,822
Cash Adjustments (7,402) 2,117 -
Ending Cash Balance 1,797,082 1,031,822 525,541 1,127,293
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the West Washington Development Area and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
The City Cemetery Master Plan is funded through this TIF. Additionally, in 2020 the Elm Streetscape will be funded through this TIF Fund.
Cash Reserves Target
No reserve requirement
153
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name TIF - River East Development Area (NE Dev) Fund Number 429
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 3,062,820 2,722,642 2,586,336 2,997,091 2,997,091 2,997,091 - 100%
Interest Earnings 158,627 249,447 240,000 65,000 62,271 62,271 2,729 96%
Other Income 72,104 7,725 - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 3,293,551 2,979,815 2,826,336 3,062,091 3,059,362 3,059,362 2,729 100%
Expenditures by Type
Services & Charges
Professional Services 340,567 29,225 - 143,655 82,784 - 82,784 60,871 58%
Insurance - 25,256 - 744 - - - 744 0%
Other Services & Charges 7,417 790 - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 347,984 55,271 - 144,399 82,784 - 82,784 61,615 57%
Capital 631,070 5,686,682 2,800,000 8,300,885 5,418,511 - 5,418,511 2,882,374 65%
Total Expenditures 979,054 5,741,954 2,800,000 8,445,284 5,501,295 - 5,501,295 2,943,989 65%
Net Surplus / (Deficit) 2,314,497 (2,762,138) 26,336 (5,383,193) (2,441,932) (2,441,932)
Beginning Cash Balance 8,790,697 10,967,923 8,215,417
Cash Adjustments (137,272) 9,633 -
Ending Cash Balance 10,967,923 8,215,417 2,832,225 5,864,278
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Development Area and expenses of those funds on eligible development projects
for this TIF area. The boundaries for this TIF district were changed during the 2014 TIF re-alignment. This fund was formerly known as the Northeast TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: Completion of the City's commitment to the Wharf Phase II (Three Twenty Cascades) and East Bank Parking Analysis
projects, Public Works projects, and various development opportunities which may be presented to the Redevelopment Commission in 2020.
Cash Reserves Target
No reserve requirement
154
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name TIF - Southside Development #1 Fund Number 430
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 2,166,637 1,755,231 1,858,569 3,081,721 3,081,721 3,081,721 - 100%
Interest Earnings 147,610 249,564 200,000 90,000 89,378 89,378 622 99%
Other Income 3,020 - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 2,317,267 2,004,796 2,058,569 3,171,721 3,171,100 3,171,100 622 100%
Expenditures by Type
Services & Charges
Professional Services 242,352 190,544 - 583,822 140,498 - 140,498 443,324 24%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 242,352 190,544 - 583,822 140,498 - 140,498 443,324 24%
Capital 459,009 1,642,471 2,000,000 5,778,543 76,527 - 76,527 5,702,017 1%
Total Expenditures 701,361 1,833,015 2,000,000 6,362,366 217,025 - 217,025 6,145,341 3%
Net Surplus / (Deficit) 1,615,906 171,781 58,569 (3,190,645) 2,954,075 2,954,075
Beginning Cash Balance 7,848,685 9,432,094 9,607,799
Cash Adjustments (32,498) 3,925 -
Ending Cash Balance 9,432,094 9,607,799 6,417,155 12,586,134
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Southside Development Area #1 and expenses of those funds on eligible development
projects for this TIF area.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
Various projects and development opportunities include: South East Master Plan Implementation, Public Works projects, and various development opportunities which may be
presented to the Redevelopment Commission in 2020.
Cash Reserves Target
No reserve requirement
155
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name TIF - Douglas Road Fund Number 435
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes - - - - - - - -
Interest Earnings 3,477 5,428 - 1,000 1,154 1,154 (154) 115%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 3,477 5,428 - 1,000 1,154 1,154 (154) 115%
Expenditures by Type
Services & Charges
Professional Services - 21,575 - 170,318 96,143 - 96,143 74,175 56%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - 21,575 - 170,318 96,143 - 96,143 74,175 56%
Capital - - - - - - - - -
Total Expenditures - 21,575 - 170,318 96,143 - 96,143 74,175 56%
Net Surplus / (Deficit)3,477 (16,147) - (169,318) (94,989) (94,989)
Beginning Cash Balance 201,109 203,834 187,806
Cash Adjustments (751) 119 -
Ending Cash Balance 203,834 187,806 18,489 93,140
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the Douglas Road Development Area and expenses of those funds on eligible development
projects for this TIF area. The Douglas Road TIF was established to develop the road and area near the border between South Bend and Mishawaka.
This fund receives revenue from interest earned on the fund's cash balance.
Prior to pay year 2021, the Redevelopment Commission did not collect the excess tax increment for use in projects. Starting in 2021, the Redevelopment Commission has determined it
will begin collecting the increment again.
In 2017, the interfund loan from the Major Moves Fund (#412) was paid off (debt schedule #64). The remaining cash will be spent on utility relocation in the area.
Cash Reserves Target
No reserve requirement
156
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name TIF - River East Residential (NE Res) Fund Number 436
Fund Type Tax Increment Financing Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Property Taxes 4,686,651 4,933,558 5,770,197 5,308,975 5,308,975 5,308,975 - 100%
Interest Earnings 4,559 54,332 40,000 17,000 15,060 15,060 1,940 89%
Other Income 6 - - - - - - -
Interfund Transfers In 61 - - - - - - -
Total Revenue 4,691,277 4,987,889 5,810,197 5,325,975 5,324,035 5,324,035 1,940 100%
Expenditures by Type
Services & Charges
Professional Services 2,026 - 26,047 26,047 - - - 26,047 0%
Debt Service Principal 376,417 392,522 409,383 409,383 409,383 - 409,383 - 100%
Debt Service Interest & Fees 116,911 102,306 85,445 85,445 85,445 - 85,445 - 100%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 4,693,972 3,769,003 3,864,125 3,864,125 3,864,125 - 3,864,125 - 100%
Total Services & Charges 5,189,326 4,263,831 4,385,000 4,385,000 4,358,953 - 4,358,953 26,047 99%
Capital - - - - - - - - -
Total Expenditures 5,189,326 4,263,831 4,385,000 4,385,000 4,358,953 - 4,358,953 26,047 99%
Net Surplus / (Deficit) (498,049) 724,058 1,425,197 940,975 965,082 965,082
Beginning Cash Balance 3,492,629 2,982,744 3,706,897
Cash Adjustments (11,835) 95 -
Ending Cash Balance 2,982,744 3,706,897 4,647,872 4,678,334
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund accounts for the collection of Tax Increment Financing (TIF) revenues for the River East Residential Development Area and expenses of those funds on eligible
development projects for this TIF area. The boundaries for this TIF district were changed as part of the TIF re-alignment during 2015. The fund was formerly known as the Northeast
Residential TIF.
Financing is provided by property tax proceeds in excess of those attributable to the assessed value of the property in the district before redevelopment. This fund receives revenue
from interest earned on the fund's cash balance.
At the end of 2017, Eddy Street Commons Phase II Bonds were issued to help fund the second phase of the mixed-use development area just south of the University of Notre Dame's
campus. Capital expenditures related to the project are tracked in the Eddy Street Commons Capital Fund (#759). Transfers Out are interfund transfers to the Eddy Street Commons
Debt Service Fund (#760) which makes the debt payments on this bond.
This fund is repaying two interfund loans (debt schedules #84 & #85). Principal and interest payments are made to to the Major Moves Fund (#412). The loans will be paid off in
2024 and 2029.
Professional Services will cover mandatory administrative costs related to TIF neutralization calculations.
Cash Reserves Target
No reserve requirement
157
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 18,472 28,483 20,000 20,000 9,075 9,075 10,925 45%
Total Revenue 18,472 28,483 20,000 20,000 9,075 9,075 10,925 45%
Expenditures by Type
Services & Charges
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Interfund Transfers Out 17,155 23,962 20,000 20,000 13,309 - 13,309 6,691 67%
Total Services & Charges 17,155 23,962 20,000 20,000 13,309 - 13,309 6,691 67%
Total Expenditures 17,155 23,962 20,000 20,000 13,309 - 13,309 6,691 67%
Net Surplus / (Deficit) 1,317 4,521 - - (4,234) (4,234)
Beginning Cash Balance 1,040,462 1,037,930 1,042,908
Cash Adjustments (3,849) 456 -
Ending Cash Balance 1,037,930 1,042,908 1,042,908 1,040,462
Cash Reserves Target 1,037,930 1,042,908 1,042,908
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 Airport Development Area TIF Redevelopment Authority bonds (debt
schedule #6) for the airport taxable project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
158
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Airport 2003 Debt Reserve Fund Number 315
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 18,472 28,483 20,000 20,000 9,075 9,075 10,925 45%
Total Revenue 18,472 28,483 20,000 20,000 9,075 9,075 10,925 45%
Expenditures by Type
Services & Charges
Debt Service Principal - - - - - - - - -
Debt Service Interest & Fees - - - - - - - - -
Interfund Transfers Out 17,155 23,962 20,000 20,000 13,309 - 13,309 6,691 67%
Total Services & Charges 17,155 23,962 20,000 20,000 13,309 - 13,309 6,691 67%
Total Expenditures 17,155 23,962 20,000 20,000 13,309 - 13,309 6,691 67%
Net Surplus / (Deficit) 1,317 4,521 - - (4,234) (4,234)
Beginning Cash Balance 1,040,462 1,037,930 1,042,908
Cash Adjustments (3,849) 456 -
Ending Cash Balance 1,037,930 1,042,908 1,042,908 1,040,462
Cash Reserves Target 1,037,930 1,042,908 1,042,908
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This is a debt service fund which exists only to satisfy debt service reserve requirements of the outstanding 2011 South Bend Downtown Central Development Area TIF
Redevelopment Authority bonds (debt schedule #5) for the Palais Royale project.
The only activity is interest income which is promptly transferred out to the River West TIF Fund (#324).
The debt service reserve will be used towards the last debt service payment due August 1, 2024.
Cash Reserves Target
100% debt service reserve per bond covenants
159
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2018 TIF Park Bond Debt Service Fund Number 351
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings (275) 27,510 12,618 12,618 8,934 8,934 3,684 71%
Debt Proceeds 993,495 - - - - - - -
Total Revenue 993,220 27,510 12,618 12,618 8,934 8,934 3,684 71%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)993,220 27,510 12,618 12,618 8,934 8,934
Beginning Cash Balance - 991,077 1,018,984
Cash Adjustments (2,143) 396 -
Ending Cash Balance 991,077 1,018,984 1,031,602 1,029,665
Cash Reserves Target 991,077 1,018,984 1,031,602
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to hold the debt service reserve for the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of funding
renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation areas in
or serving the River West Development Area.
- The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into this fund per the bond agreement. The remaining $10,825,000 was deposited into
the 2018 TIF Park Bond Capital Fund (#452) and will be used towards the approved capital projects.
- The debt service reserve fund is funded from bond proceeds in an amount equal to maximum annual principal and interest due on the bonds. If moneys in the reserve fund are used
to pay principal and interest on the bonds, the balance will be restored from TIF revenues. Debt service payments are due on February 1 and August 1. The first debt service payment is
due August 1, 2018 and the final payment is due February 1, 2033. The debt service reserve will be used towards the last debt service payment.
At the time of issuance, $993,495 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2033.
Cash Reserves Target
100% debt service reserve per bond covenants
160
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2019 South Shore Double Tracking Debt Service Fund Number 352
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - - - 20 13 13 7 66%
Debt Proceeds - 9,447,841 - - - - - -
Interfund Transfers In - - - 488,171 488,171 488,171 - 100%
Total Revenue - 9,447,841 - 488,191 488,184 488,184 7 100%
Expenditures by Type
Services & Charges
Debt Service Principal - - - 270,000 270,000 - 270,000 - 100%
Debt Service Interest & Fees - 293,022 - 247,314 247,313 - 247,313 1 100%
Total Services & Charges - 293,022 - 517,314 517,313 - 517,313 1 100%
Capital - 9,125,000 - - - - - - -
Total Expenditures - 9,418,022 - 517,314 517,313 - 517,313 1 100%
Net Surplus / (Deficit)- 29,819 - (29,123) (29,129) (29,129)
Beginning Cash Balance - - 29,819
Cash Adjustments - - -
Ending Cash Balance - 29,819 696 690
Cash Reserves Target - 29,819 696
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to pay for the semi-annual payment of debt service principal and interest to the bondholders for the South Bend Redevelopment Authority Lease Rental Revenue
Bonds of 2019 South Shore Double Tracking Project (debt schedule #200). The bonds were issued to fund the Northern Indiana Commuter Transportation District Main Line Double
Tracking Project, which will be located partly within the geographical boundaries of the River West Development Area. The par amount of the bonds was $7,985,000 with a premium
of $1,462,840.60. The bonds were closed on December 28, 2019 with a net interest rate of 5%.
This fund receives interfund transfers from the River West TIF Fund (#324) in the amount of the lease rental payments per the debt schedule. This fund receives revenue from interest
earned on the cash balance held at the trustee bank.
At the time of issuance, $9,125,000 went towards the capital project, and the remaining amount went towards cost of issuance.
Lease rental payments are due on January 15 and July 15 and bond payments are due on February 1 and August 1. The final bond payment is due February 1, 2030.
161
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2020 TIF Library Bond Debt Service Reserve Fund Number 353
Fund Type Debt Service Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings - - - - 2 2 (2) -
Interfund Transfers In - - - 326,937 326,938 326,938 (1) 100%
Total Revenue - - - 326,937 326,939 326,939 (3) 100%
Total Expenditures - - - - - - - - -
Net Surplus / (Deficit)- - - 326,937 326,939 326,939
Beginning Cash Balance - - -
Cash Adjustments - - -
Ending Cash Balance - - 326,937 326,939
Cash Reserves Target - - 326,937
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Cash Reserves Target
100% debt service reserve per bond covenants
This fund is used to hold the debt service reserve for the Taxable Economic Development Tax Increment Revenue Bonds, Series 2020, Community Education Center Project (debt
schedule #210). The bonds were issued to provide funds to the St. Joseph County Public Library for the purpose of construction, equipping, and furnishing of a new building for use
as a community and education center to provide new and flexible spaces for community meeting and training, events and conferences, and a larger auditorium to meet increasing
demand for program space and allow for a more diverse range of programs and community events.
- The par amount of the bonds was $4,225,000 with a premium of $120,058.95. The bonds were closed on October 28, 2020 with a net interest rate of 3%.
- The bond proceeds were deposited into the River West Development Area TIF Fund (#324). $4,000,000 went towards the capital project and the remaining amount went towards
cost of issuance.
- The bonds are being repaid by Fund #324, with bond payments due on February 1 and August 1. The final payment is due Feburary 1, 2037. The debt service reserve will be used
towards the last debt service payment.
At the time of issuance, $326,937.50 was deposited into this fund to be held as a reserve. This fund receives revenue from interest earned on the cash balance held at the trustee bank.
The debt service reserve will be used towards the last debt service payment due February 1, 2037.
162
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Redevelopment General Fund Number 433
Fund Type Special Revenue Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Local Income Taxes - 84,095 8,775 24,117 24,117 24,117 - 100%
Interest Earnings 2,799 24,815 15,000 15,000 11,827 11,827 3,173 79%
Donations 607,302 1,177,112 1,000,000 1,500,000 1,449,512 1,449,512 50,488 97%
Interfund Transfers In 28,126 - 150,000 150,000 150,000 150,000 - 100%
Total Revenue 638,227 1,286,022 1,173,775 1,689,117 1,635,456 1,635,456 53,661 97%
Expenditures by Type
Services & Charges
Professional Services 1,894 5,211 4,500 4,500 1,657 - 1,657 2,844 37%
Grants & Subsidies - 416,989 1,025,000 1,255,839 666,323 - 666,323 589,517 53%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out 28,100 - - - - - - - -
Total Services & Charges 29,994 422,200 1,029,500 1,260,339 667,979 - 667,979 592,361 53%
Capital - - - 2,214 2,214 - 2,214 - 100%
Total Expenditures 29,994 422,200 1,029,500 1,262,553 670,193 - 670,193 592,361 53%
Net Surplus / (Deficit) 608,233 863,822 144,275 426,564 965,263 965,263
Beginning Cash Balance 7,403 614,296 1,476,915
Cash Adjustments (1,340) (1,204) -
Ending Cash Balance 614,296 1,476,915 1,903,478 2,444,710
Cash Reserves Target 7,498 105,550 315,638
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
Prior to 2019, this fund's sole expenditure was for general legal fees for the Redevelopment Commission. Starting in 2019, this fund will also be used for economic empowerment
activities determined by the Redevelopment Commission and the Department of Community Investment.
The Redevelopment Commission was established to address conditions associated with blight and the underutilization of land and/or barriers to development. The Commission
operates within the city limits. They study areas of the city, identify problem areas and develop a strategic plan for eliminating blight and bringing about new development within those
areas. A primary focus is on the expansion of tax base and the creation of new jobs within South Bend.
There are five voting members of the South Bend Redevelopment Commission. Three are appointed by the Mayor; two are appointed by the South Bend Common Council. In
addition, one member of the South Bend Community School Corporation Board of School Trustees is appointed by the Mayor as a non-voting adviser to the Commission.
This fund receives revenue from interest earned on the fund's cash balance.
In 2019, this fund will receive the South Bend Redevelopment Commission's portion of the Local Income Tax (LIT) distribution from the State.
Beginning in 2018, the City of South Bend will receive donations from the Pokagon Band of the Potawatomi, a Native American tribe, as "payment in lieu of taxes" for the Four Winds
Casino built on tribal land adjacent to the City. This is to be split between the General Fund (101) and the Redevelopment General Fund (433).
As outlined in the agreement with the Pokagon Band, the donations will fund initiatives broadly aimed at contributing to the improvement of educational opportunities in the City and
to address poverty and unemployment in the City. In 2020 projects will be aimed at addressing: Affordable and Reliable Transportation, High-quality and Convenient Childcare / Pre-
K Services, Non-Traditional Financial Capital, Responsive, Neighborhood-based Amenities, Support the Creation / Growth of Small Businesses, and Workforce Training and
Education.
Cash Reserves Target
25% of Annual expenditures
163
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Certified Technology Park Fund Number 439
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 10,966 11,146 - 120 96 96 24 80%
Total Revenue 10,966 11,146 - 120 96 96 24 80%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - - - - - - - -
Capital - 624,194 - 752 - - - 752 0%
Total Expenditures - 624,194 - 752 - - - 752 0%
Net Surplus / (Deficit)10,966 (613,048) - (632) 96 96
Beginning Cash Balance 614,013 622,685 10,965
Cash Adjustments (2,293) 1,328 -
Ending Cash Balance 622,685 10,965 10,333 11,080
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to account for the collection of a special state tax distribution and the expenses for improvements at Innovation Park and Ignition Park, the city's dual-campus
technology park.
This fund received a special state tax distribution. Currently, this fund only receives revenue from interest earned on the fund's cash balance.
2019 funds were budgeted for the new Technology Resource Center (opened during 2019). The Technology Resource Center (TRC) in South Bend’s Ignition Park was built to
democratize technology in our region. All will be welcome to the TRC to learn about technology and data, gain skills, and co-build an inclusive tech future for South Bend. A co-
location between South Bend Code School, the City’s Civic Innovation & Analytics Divisions, and Bloomberg-funded Commuters Trust, the space will be home to technology and data
training, cross-sector “Beta City” collaborations, and public programming about regional innovation.
Cash Reserves Target
No reserve requirement
164
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name 2018 TIF Park Bond Capital Fund Number 452
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings (2,882) 202,657 - 35,000 28,865 28,865 6,135 82%
Debt Proceeds 11,097,608 - - - - - - -
Total Revenue 11,094,726 202,657 - 35,000 28,865 28,865 6,135 82%
Expenditures by Type
Services & Charges
Professional Services 185,391 640,860 - 104,507 86,969 - 86,969 17,538 83%
Debt Service Interest & Fees 259,773 - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges 445,164 640,860 - 104,507 86,969 - 86,969 17,538 83%
Capital 223,104 5,895,577 - 1,546,898 1,427,387 - 1,427,387 119,511 92%
Total Expenditures 668,268 6,536,438 - 1,651,405 1,514,357 - 1,514,357 137,049 92%
Net Surplus / (Deficit)10,426,458 (6,333,781) - (1,616,405) (1,485,491) (1,485,491)
Beginning Cash Balance - 10,403,960 4,085,672
Cash Adjustments (22,497) 15,493 -
Ending Cash Balance 10,403,960 4,085,672 2,469,267 2,614,468
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund is used to track the expenditures of the proceeds from the Redevelopment District Bonds, Series 2018 (debt schedule #169). The bonds were issued for the purpose of
funding renovations and upgrades at Pulaski, Leeper, and Seitz Parks and improvements to the mixed use riverfront trail and other infrastructure improvements to park and recreation
areas in or serving the River West Development Area.
The par amount of the Redevelopment District Bonds, Series 2018 was $11,995,000 with a premium of $96,103. The bonds were closed on April 25, 2018 with a net interest rate of
2.971%. The net proceeds after bond issuance costs were $11,818,495. $993,495 was deposited into the 2018 TIF Park Bond Debt Service Fund (#351) per the bond agreement. The
remaining $10,825,000 was deposited into this fund to be used towards the approved capital projects.
Funding to be used to implement City park plans including improvements to: Howard Park, Lincolnway East Trail, West Bank Trail, Leeper Park, Seitz Park, and Pulaski Park.
Cash Reserves Target
No reserve requirement - Bond capital fund -
spend down to zero
165
City of South Bend, Indiana
Monthly Financial Report
December 31, 2020
Fund Name Airport Urban Enterprise Zone Fund Number 454
Fund Type Capital Funds
Control Redevelopment Commission Controlled Funds
2020 2020 2020 2020 Total
2018 2019 Original Amended Year-to-Date Current Year-to-Date Budget Percent of
Actual Actual Budget Budget Actual Encumbrances & Encumb. Balance Budget
Revenue
Interest Earnings 6,915 10,900 8,000 8,000 3,540 3,540 4,460 44%
Other Income - - - - - - - -
Interfund Transfers In - - - - - - - -
Total Revenue 6,915 10,900 8,000 8,000 3,540 3,540 4,460 44%
Expenditures by Type
Services & Charges
Professional Services - - - - - - - - -
Grants & Subsidies - - 50,000 50,000 - - - 50,000 0%
Other Services & Charges - - - - - - - - -
Interfund Transfers Out - - - - - - - - -
Total Services & Charges - - 50,000 50,000 - - - 50,000 0%
Capital - - - - - - - - -
Total Expenditures - - 50,000 50,000 - - - 50,000 0%
Net Surplus / (Deficit)6,915 10,900 (42,000) (42,000) 3,540 3,540
Beginning Cash Balance 387,224 392,693 403,750
Cash Adjustments (1,446) 157 -
Ending Cash Balance 392,693 403,750 361,750 407,982
Cash Reserves Target - - -
Fund Purpose:
Explanation of Revenue Sources:
Explanation of Expenditures and Significant Changes/Variances:
This fund was originally established to account for expenditures for improvements in the Zone area, financed by property taxes on qualifying properties in the Zone. In the past,
majority of revenue came from personal property taxes paid by AJ Wright. This fund has not received property tax revenue since 2013.
Currently, this fund only receives revenue from interest earned on the fund's cash balance.
This fund has been used in the past to pay for job training programs. Staff continue to work on developing eligible, viable program.
Cash Reserves Target
No reserve requirement
166