HomeMy WebLinkAboutAward Quote - City of South Bend Wayfinding Signage Program, Phase II Proj No. 120-020 - Geograph Industries, Inc.
ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
January 26, 2021
Mr. George M. Freudiger
Geograph Industries, Inc.
475 Industrial Dr.
Harrison, OH 45030
mikefreudiger@geograph-ind.com
RE: Quotation Award – City of South Bend Wayfinding Signage Program, Phase II
Project No. 120-020
Dear Mr. Freudiger:
At its January 26, 2021 meeting, the Board of Public Works awarded the above
referenced quotation to you in the amount of $146,566 for the base quote and alternate numbers
1 & 3.
Please forward the following documents in one submittal by February 9, 2021 to my
attention for Board of Public Works approval:
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
/s/ Anne Fuchs
Anne Fuchs
Clerk of the Board of Public Works
Enclosures
AF/lh
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Alicia Pellegrino, Project Engineer
SUBJECT: Award Project No. 120-020
City of South Bend Wayfinding Signage Program - Phase 2
DATE: December 29, 2020
On December 17, 2020, the Board of Public Works opened and read quotes for the above
project.
The quoters ranked as follows:
Quoter Total Quote
Amount
Alternate #1
(Add)
Alternate #2
(Add)
Alternate #3
(Add)
1. Geograph Industries, Inc. $ 132,875.00 $ 11,695.00 $17,190.00 $1,996.00
Division of Engineering recommends award of a contract for Base Quote and Alternates 1 & 3 to
the lowest responsive / responsible quoter, Geograph Industries, Inc. in the amount of
$146,566.00.
Sufficient funds have been have appropriated from TIF, 324-10-102-121-442001—
PROJ00000184/422-10-102-121-442001—PROJ00000184/429--10-102-121-442001—
PROJ00000184.
26th. January 21
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT is made and entered into January 26th, 2021 by and between Geograph
Industries, Inc., 475 Industrial Dr., Harrison, OH 45030, (the “Contractor”) and the Board of Public
Works for the City of South Bend (the “Board”), each a Party and collectively referred to
hereinafter as the Parties.
The Contractor agrees to perform the following improvement, as fully set out in the Request for
Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are
set forth as a part of this Agreement, for the following project:
PROJECT NO. 120-020
DESCRIPTION: CITY OF SOUTH BEND WAYFINDING SIGNAGE
PROGRAM, PHASE II
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $146,566; BASE QUOTE AND ALTERNATES 1 & 3
FUNDING: PR-00005610
The unit prices for this improvement were those prices received and accepted by the Board on
December 17th, 2020.
The Contractor further agrees to notify the assigned Engineer when this improvement is
completed. This notification shall be in the form of a Project Completion Affidavit, signed by the
Contractor. Upon final acceptance of the improvement by the Engineer, the Contractor’s final
estimate will be presented to the Board for final Payment with one (1) copy of the Project
Completion Affidavit and one (1) copy of a Waiver of Lien.
Each of the Parties, by signing below, represents and warrants to the other Party that he/she/it has
the authority to bind the named person or entity to this Agreement.
BOARD OF PUBLIC WORKS GEOGRAPH INDUSTRIES, INC.
President Member Printed Name and Title
Member Member Signature
Member Attest: Anne Fuchs, Clerk
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/29/2020
Name Alicia Czarnecki Department Engineering
BPW Date 01/26/2021 Phone Extension 5903
Required Prior to Submittal to Board BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Geograph Industries, Inc.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name City of South Bend Wayfinding Signage Program – Phase 2
Project Number 120-020
Funding Source TIF
Account No.
324-10-102-121-442001—PROJ00000184/422-10-102-121-442001—
PROJ00000184/429--10-102-121-442001—PROJ00000184
Amount $146,566.00 – Base Quote and Alternates 1 & 3
Terms of Contract
Purpose/Description Fabrication and installation of wayfinding signage at various locations in the
City.
For Change Orders Only
Amount of
Increase
Decrease
Previous Amount
Current Percent of Change:
Increase
Decrease
New Amount
Total Percent of Change:
Increase
Decrease
%
Time Extension Amount:
New Completion Date: