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Home My WebLink About01262021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-01262021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of January 12, 2021 2. AWARD QUOTATION AND APPROVE CONTRACT A. City of South Bend Wayfinding Signage Program, Phase II – Project No. 120-020 1. Company: Geograph Industries, Inc. 2. Amount: $146,566; Base Quote and Alternates 1 & 3 3. Funding: PR-00005610 3. CHANGE ORDERS A. Pinhook Park Site Improvements – Project No. 118-077A 1. Company: Rieth-Riley Construction Co., Inc. a) Change Order No.: 1 (1) Decrease Amount: ($11,475) (2) Percent of Decrease: (0.88%) (3) Revised Contract Amount: NTE $1,288.425 b) Change Order No.: 3 (1) Increase Amount: $5,133.67; One Hundred Fifty-Three (153) Days (2) Percent of Increase: 0.41% (3) Total Percent of Change: (2.38%) (4) Revised Contract Amount/Completion Date: NTE $1,269.001.91; December 31, 2020 2. Funding: PO-0001779 B. VPA Athletic Court Renovations, Phase I – Project No. 118-098 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,916.50 4. Percent of Increase: 3.37% 5. Revised Contract Amount: $119,979.50 6. Funding: PO-0005190 C. Century Center eSports Arena – Project No. 119-106CR 1. Company: ggCircuit, LLC 2. Change Order No.: 1 3. Increase Amount: Fifty (50) Days 4. Revised Completion Date: February 3, 2021 5. Funding: Hotel Motel Tax (7304.42010.000.0099) 4. PROJECT COMPLETION AFFIDAVITS A. 2020 Contractor Paving – Project No. 120-030 1. Company: Rieth-Riley Construction Co., Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-01262021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 2. Final Contract Amount: $1,017,768.26; Base plus Alternate 1 3. Funding: PO-0004286 B. 2020 Tree Plantings – Project No. 120-003 1. Company: Fuerbringer Landscaping & Design, Inc. 2. Final Contract Amount: $24,645 3. Funding: PO-0004624 C. Gemini at Colfax Exterior Renovations, Roof Replacement – Project No. 119-103 1. Company: Dudeck Roofing and Sheet Metal, Inc. 2. Final Contract Amount: $143,679 3. Funding: PO-0000714 D. Notre Dame Triangle Alley Paving – Project No. 119-057R 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $47,172.50 3. Funding: PO-0005022 E. Olive Street Station Roof Repairs – Project No. 120-028 1. Company: Midland Engineering Company, Inc. 2. Final Contract Amount: $183,680 3. Funding: PO-0005217 F. St. Joseph River Backwater Valves – Project No. 119-018 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $105,063 3. Funding: PO-256607 G. Historic Leeper Park Improvements – Project No. 118-010B 1. Company: Northern Indiana Construction Co., Inc. 2. Final Contract Amount: $808,584.42; Bid Package 2 3. Funding: PO-0000525 H. Hydrant Relocation – Project No. 120-021 1. Company: Selge Construction Co., Inc. 2. Final Contract Amount: $62,726.79 3. Funding: PO-0001597 I. North & South Cleveland Well Fields Roof Repairs – Project No. 118-021D 1. Company: Dudeck Roofing and Sheet Metal, Inc. 2. Final Contract Amount: $13,900 3. Funding: PO-0006812 5. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. 3400 Block S. Michigan Street Improvements - Project No. 120-062 1. Title Sheet 2. Funding: PR-00006606 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-01262021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 6. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: Trax Music Bash a) Date/Times: September 18, 2021, 11:30 a.m.-11:00 p.m. b) Location: Ignition Dr., Sample St. to Cotter St. B. Licenses 1. Type: Renewal for Public Parking Facilities a) Applicant: Episcopal Cathedral of St. James b) Location: 307-311 W. Washington St. c) Favorable Recommendations C. Long Term Occupancy Permits 1. Applicant: AEP Indiana Michigan Transmission Company Inc. a) Location: Elwood Ave; Portage to Kessler b) Date: January 4, 2021 – January 31, 2021 c) Favorable Recommendations 2. Applicant: F.A. Wilhelm Construction a) Location: LaSalle Ave. and Sycamore St. (Commerce Center) b) Date: January 1, 2021 – May 31, 2021 c) Favorable Recommendations 7. TRAFFIC CONTROL DEVICES A. Removal and Installation of Two (2) Signs 1. Location: Johnson St. between Lathrop and Elwood a) Description: Reduce Speed Limit from 30 mph to 25 mph for Both Signs b) All criteria met 8. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18215 Gilmore Dr. – Water/Sewer 9. RATIFY BONDS A. Occupancy Bond 1. Premium Concrete Services, Inc., Approved effective January 7, 2021 10. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim Nos.: GBN-397, GBN-398, GBN-387 1) Date: 05/19/2020 2) Amount: $1,214,934.47 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-01262021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 2. Claim Nos.: GBN-370, GBN-602 1) Date: 05/21/2020 2) Amount: $1,074,908.28 3. Claim No.: GBN-9393 1) Date: 12/30/2020 2) Amount: $125,288.41 4. Claim No.: GBLN-10269 1) Date: 12/30/2020 2) Amount: $173.65 5. Claim No.: GBN-9688 1) Date: 01/06/2021 2) Amount: $8,507.83 6. Claim Nos.: GBN-9978, GBN-9979 1) Date: 01/08/2021 2) Amount: $741,618.36 7. Claim No.: GBN-9779 1) Date: 01/08/2021 2) Amount: $663,890.00 8. Claim Nos.: GBN-9867, GBN-9870 1) Date: 01/12/2021 2) Amount: $1,824,609.61 9. Claim Nos.: GBN-9984, GBN-9986 1) Date: 01/13/2021 2) Amount: $121,615.15 10. Claim Nos.: GBLN-10014, GBLN-10106 1) Date: 01/12/2021 2) Amount: $425,718.95 11. Claim No.: GBLN-10020 1) Date: 01/14/2021 2) Amount: $2,525,642.85 12. Claim Nos.: GBLN-10242, GBLN-10290 1) Date: 01/15/2021 2) Amount: $94,367.89 13. Claim No.: GBLN-10199 1) Date: 01/19/2021 2) Amount: $1,397,513.96 11. PRIVILEGE OF THE FLOOR 12. ADJOURNMENT CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 26, 2021 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-01262021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.