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Home My WebLink About05/22/08 Board of Public Works Agenda SessionBOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 22, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: May 8, 2008 B. Regular Meeting: May 12, 2008 C. Claims Review Meetings: May 15, 2008, and May 19, 2008 2. OPENING OF BIDS A. Eddy Street Commons Phase 3 -Utilities -Project No. 108-005-R -AGENDA SESSION 1. Funding: TIF 3. OPENING OF QUOTATIONS A. Demolition of 1129 South Bend Ave -Former AAY's Rental -Project No. 108-056 1. Funding: TIF B. NE Neighborhood Demolitions -Various Houses -Project No. 108-057 1. Funding: TIF 4. AWARD BIDS A. Century Center Skylight Stabilization Project -Project No. 108-017 1. Company: Advanced Restoration Contractors 2. Amount: $338,000.00 3. Funding: HoteUMotel Tax B. 2008 Street Materials -Project No. 108-046 1. Company: Various 2. Amount: Unit Prices 3. Funding: LRSA 5. REJECT BIDS A. Dump Bodies Mounted on a Tandem Axle Chassis 1. Reject due to budget constraints 6. AWARD QUOTATIONS A. Replacement of Water Works Data Processing Printer 1. Company: US Business Systems, Inc. 2. Amount: Total - $10,560.00 (Copier Purchase - $8,550.00; Trade In - ($1, 500.00); Maintenance Agreement - $3, 510.00) 3. Funding: Water Works Capital 7. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. 2007 Sewer Lining Program -Project No. 107-076 1. Company: Insituform Technologies USA, Inc. 2. Change Order No.: Final 3. Decrease Amount: ($30,486.00) BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 22, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 4. Percent of Decrease: (5%) 5. Total Percent of Decrease: (5%) 6. New Contract Amount: $585,264.00 7. Funding: Sewers 8. PROJECT COMPLETION AFFIDAVIT A. Procurement Agreement - GAC Equipment -Project No. 107-021 1. Company: Calgon Carbon Corporation 2. Final Contract Amount: $307,600.00 3. Funding: Water Works Bond Issue B. Lafayette Boulevard Street Lighting Improvements -Project No. 107-107 1. Company: Bancroft Electric, Inc. 2. Final Contract Amount: $30,756.00 3. Funding: General 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET A. Western Avenue Improvements from Olive Street to Walnut Street -Project No. 107- 083 -AGENDA SESSION 1. Funding: TIF B. Environmental Services Administration Building Roof Replacement -Project No. 108-055 1. Funding: Capital 10. RESOLUTIONS A. 37-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Fixing Rates and Charges to be Collected for the Parking of Vehicles at Municipally Operated Parking Garages 1. Standard Monthly Rate: Increase from $40.00 to $45.00 2. Premium Monthly Rate: Increase from $50.00 to $55.00 B. 38-2008 - A Resolution of the Board of Public Works of the City of South Bend, Indiana, Adopting a Written Fiscal Plan and Establishing a Policy for the Provision of Services to an Annexation Area in German Township (Auten Connector Annexation Area) 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Service Agreement -Badger Meter, Inc. 1. Service: Water Meter Procurement -Project No. 108-020 -Software License Agreement for Software Used to download and Upload Water Meter Reads. Maintenance and service on the handhelds, laptops, receiver and CD drive. 2. Amount: $0 B. Lease Agreement -CBI Leasing, Inc. 1. Service: 2008 Police Vehicle Lease/Purchase Financing BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 22, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2 . Amount: $963,508.00 (46 Vehicles) 3 . Funding: Cumulative Capital Development C. Contract -Norfolk Southern Railroad 1 . Access Agreement for Groundwater Monitoring in Right of Way D. Agreement -Communication Company of South Bend, Inc. 1 . Service: Inspection & Testing of Olive Street Pumping Station Fire Alarms 2 . Amount: $672.00 3 . Funding: Revenue E. Agreement -Workforce Development Group, Inc. 1 . Service: Workforce Diversity Program -Assessment, Training, Job Placement and Monitoring Services with Emphasis on Ex-Offenders and Minorities 2 . Amount: $200,000.00 3 . Funding: EDIT Fund 408 F. Emergency Sewer Repair -Project No. 108-031 -Young's Excavating, Inc. 1 . Location: Huron Street and Albert Street Intersection 2 . Amount: $18,304.00 3 . Funding: Sewers G. Permanent Utility Easement -Fairfax Estates Area Drainage Improvements -Project No. 108-014 1 . Property Owners: Zielinski and Bejma-Hosinski 2 . Amount: Zielinski - $3,500.00; Bejma-Hosinski -Installation of Sewer Lateral to Serve Remainder of Property H. Authorization for Entry upon Public Property - SESCO Group 1 . Location: Tutt Street in the Right of Way along Sibley Machine Property 2 . Purpose: Install Test Wells I. Authorization for Entry upon Public Property -Ark Engineering Services, Inc. 1 . Location: Right of Way South of 702 Lincoln Way East 2 . Purpose: Install Test Well J. Proposal -1WM Consulting 1 . Service: Creation of methane monitoring plan for closed biosolids lagoon at Organic Resources 2 . Amount: $8,700.00 3 . Funding: Sewage Works O&M K. Professional Services Proposal -Hull & Associates 1 . Service: Phase I and Phase II Environmental site Assessments as part of South Bend's Brownfields Citywide Site Assessment Program 2 . Amount: NTE $46,000.00 3 . Funding: EPA Grant and Indiana Finance Authority Grant L. Construction Contract -Walsh & Kelly, Inc. 1 . Service: Ireland Road Alignment Correction -Project No. 108-045 2 . Amount: $60,611.00 3 . Funding: Erskine Commons BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 22, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 M CDBG Subgrantee Contracts -AGENDA SESSION Type Description Business Amount Contract Foot Patrols -CDBG South Bend Police $90,000 - 1/1/08 to 12/31/08 Department Contract Education/Outreach LaCasa de Amistad $20,000 1/1/08 to 12/31/08 Contract Demolition Project Department of Code $450,000 CDBG - 1/1/08 to Enforcement 12/31/08 Contract Mortgage Subsidy Community $300,000 Program -CDBG - Homebuyers Corp. 1/1/08 to 12/31/08 Contract Downpayment Housing Development $40,000 Assistance CDBG - Corp. (REWARD) 1/1/08 to 12/31/08 Contract Counseling & Family & Children's $32,325 Development Services Center Program -CDBG - 1/1/08 to 12/31/08 Contract Youth Development Boys & Girls Club of $28,735 Program CDBG - St. Joseph County 1/1/08 to 12/31/08 Contract Colfax Campus South Bend Heritage $150,000 Improvements CDBG Foundation - 1/1/08 to 12/31/08 Contract Near West Side South Bend Heritage $156,937 Acquisition Reha- Foundation bilitation Program Contact Chapin/Western South Bend Heritage $204,152 Commercial Acq.- Foundation Demolition Program Contract Northeast South Bend Heritage $201,937 Neighborhood Foundation Revitalization Program Contract Older Adult Crime Real Services, Inc. $8,620 Victim Program Contract Guardianship Real Services, Inc. $8,620 Program BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 22, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 12. RECOMMENDATIONS A. Street Closure - Family/Neighborhood Picnic -AGENDA SESSION 1. Sponsor: David Herron 2. Location: 700 East Wenger Street from South Marietta Street to South High Street 3. Date/Time: May 24, 2008, from 8:00 am to 8:00 pm 4. Favorable Recommendations B. Procession -South Bend Westside Memorial Parade -AGENDA SESSION 1. Sponsor: Michael Critchlow 2. Location: Start at old K-Mart parking lot on Western, down Ford St. to Olive St. 3. Date/Time: May 26, 2008 from 7:00 am to 10:00 am 4. Favorable Recommendations C. Sidewalk Cafe -Trio's Restaurant & Jazz Club -AGENDA SESSION 1. Location: 129 N. Michigan St. 2. Hours of Operation: 11:00 a. m. to 11:000 p.m.; Saturday from Noon to 11:00 p.m.; Sunday from 10:00 a.m. to 3:00 p.m. 3. Favorable Recommendations D. Procession -Take Steps for Crohn's & Colitis 1. Sponsor: Crohn's & Colitis Foundation 2. Location: Start at Football Hall of Fame, down Jefferson, around Howard Park, down St. Louis St. to the East Race, down East Race to LaSalle Ave, back to Football Hall of Fame 3. Date/Time: June 14, 2008 from 5:30 p.m. to 8:30 p.m. 4. Favorable Comments E. Procession - 8th Annual POW-MIA Remembrance Ride Hog Roast 1. Sponsor: Remembrance Ride, Inc. 2. Location: Military Honor Park to LWW, to 20 Bypass, to SR 23, to W. Center I4, to W. Taylor, to Mill Creek, to 600 E, to US 20, to Legion, New Carlisle 3. Date/Time: June 15, 2008 from 8:00 am. to 12:00 p.m. 4. Favorable Recommendations F. Procession -Northern Indiana Senior Olympics 1. Sponsor: Rose Kaufman 2. Location: lk Walk from Howard Park, along River to Memorial Park Boat launch and back; Sk Walk from Wayne and St. Louis along Northshore to Memorial Park Boat launch and back to Howard Park. 3. Date/Time: June 21, 2008; 7:00 am to 10:30 am 4. Favorable Recommendations G. Procession -Major Taylor Bike Ride - Juneteenth Celebration 1. Sponsor: South Bend Indiana Black Expo BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 22, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 2. Location: Washington St., Summit, Idlewood, Westwood, Linden, Lombardy, Walton, Linden, Kaley 3. Date/Time: June 14, 2008; 8:00 am to 11:00 am 4. Favorable Recommendations H. Procession -Sunburst Race 1. Sponsor: Memorial Hospital, South Bend Tribune, WSBT TV and Radio Group 2. Location: Football Hall of Fame to Notre Dame Stadium; see map 3. Date/Time: a) Registration: May 30, 2008; 12:00 pm to 8:00 pm b) Event: May 31, 2008; 6:00 am to 12:30 pm 4. Favorable Recommendations I. Sidewalk Cafe - LePeep 1. Location: 127 S. Michigan St. 2. Hours of Operation: M-F 6:30 am to 2:00 pm, Sat and Sun 7:00 am to 2:00 pm 3. Favorable Recommendations J. License Application Renewal for Public Parking Facility - Memorial Home Care/Nlemorial Hospital 1. Location: a) 707 N Michigan St b) 100 Navarre St c) 621 Memorial Dr 2. Favorable Recommendations and Inspections from Code, Engineering, and Fire Departments K. Request to Purchase City Property - 1524 Kemble Street 1. Applicant: Luciano Gallegos, 1528 Kemble Street 2. Purpose: To make their yard larger, and to prevent trashing. Would fence and maintain. 3. See Mayor and Economic Development Comments L. Alley Vacation -First East-West Alley approximately 400 Feet from the North Line of Indiana Avenue, from the East Right-of--Way Line of Franklin Street, for a Distance of 165 Feet and a Width of Approximately 14 Feet 1. Part of Studebaker Development M_ Street Closure -Block Party 08 Birthday Party 1. Sponsor: Lynne McKnight 2. Location: Fremont from Marquette to Keller 3. Date/Time: June 7, 2008 from 4:00 p.m. to 8:00 p.m. 4. Favorable Recommendations 13. SAFETY REPORT A. Central Services BOARD OF PUBLIC WORKS PUBLIC AGENDA SESSION Thursday, May 22, 2008 -10:30 a. m. Location: 1308 County-City Building South Bend, Indiana 46601 14. MONTHLY AND PERFORMANCE GOALS REPORTS A. Central Services 15. CERTIFICATES OF INSURANCE A. J&K Communications, Inc. B. E&M Specialists, Inc., LaPorte, Indiana C. J&L Management Corporation, Mt. Clemens, Michigan 16. RATIFY BONDS A. Contractor Bonds B. Excavation Bonds 1. McIntyre Jones, Inc. -Approved May 14, 2008 Pursuant to Resolution 100- 2000 -Release Old Bond, Approve New Bond 2. Direct Line Communications, Inc. -Approved May 15, 2008 Pursuant to Resolution 100-2000 17. CLAIMS 18. PRIVILEGE OF THE FLOOR 19. ADJOURNMENT