HomeMy WebLinkAbout12172020 Board of Public Works MeetingREGULAR MEETING DECEMBER 17, 2020 230
The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Thursday,
December 17, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the
public with Board President Gary A. Gilot and Board Members Elizabeth Maradik, Joseph
Molnar, and Jordan Gathers present. Also present was Board Attorney Clara McDaniels and
Clerk of the Board Linda Martin. Mr. Gathers confirmed the presence of the Board members
with a roll call. Mr. Gilot asked that anyone wishing to make a comment on agenda items please
use the public Q&A feature.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the
minutes of the Regular Meeting of the Board held on December 8, 2020, were approved.
ELECTION OF 2021 BOARD OF WORKS PRESIDENT
Mr. Gilot stated it has been an honor and a privilege to serve the city for the last twenty (20)
years in combined service, and he would like to continue to serve on the Board but transfer to a
Board Member role. He stated the most qualified and longest serving member with the most
experience, and obvious choice would be Ms. Maradik. He noted it would be good to have a
woman of her dedicated experience fulfill the role and it is a privilege to nominate Liz Maradik
as the 2021 President of the Board of Works. Mr. Molnar seconded the motion, which carried by
roll call.
OPENING OF BIDS — TWO (2), MORE OR LESS, 2020 OR NEWER, TRAILER MOUNTED
ANTI -ICING SYSTEM — SPEC U (PR-00005495)
This was the date set for receiving and opening of sealed bids for the above referenced project.
The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found
to be sufficient. The following bid was opened and publicly read:
W A JONES TRUCK BODIES & EQUIPMENT
1171 S. Williams Dr.
Columbia City, IN 46530
DennyMcInt ge(a)waj one struckequipment. com
Bid was signed by Mr. Denny McIntyre
Non -Collusion, Non -Discrimination Affidavit Form was completed
Cashier's Check No. 858925 for $16,000 was submitted
no
Description
Year/Make/Model
Unit Price
Anti Ice Trailers
2021/Monroe tanks & Towmaster Trailers
$67,927.00 per unit
Option A
Pto's, Pumps wet tanks, valves to allow a Tractor
Add $15,927.00 per
with an automatic transmission to function as it
unit; For two units
should fora prime mover in Anti -ice applications
add $31,854.00
Option B
1800 gallon slip in Anti -Ice units with complete
$39,773.00
platforms with leg kits, lights, valves, etc. for
complete functioning unit. Unit per INDOT
specifications
Estimated number of days for delivery from award date. 1 140-190 days from ARO
Note: Delivery is Dependent upon items that may not be in our control ie Covid shutdowns etc.
Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the
above bid was referred to Central Services for review and recommendation.
OPENING OF QUOTATIONS — CITY OF SOUTH BEND WAYFINDING SIGNAGE
PROGRAM, PHASE II — PROJECT NO. 120-020 (PR-00005610)
Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for
the above referenced project. The following quotation was opened and read:
GEOGRAPH INDUSTRIES. INC.
475 Industrial Dr.
Harrison, OH 45030
mikefreudi e�r(a� eo raph-ind.com
Quotation was submitted by Mr. George M. Freudiger
REGULAR MEETING
DECEMBER 17, 2020 231
Non -Collusion, Non -Discrimination Affidavit Form was completed
QUOTATION:
Base Quote
$132,875.00
Alternate #1
$11,695.00
Alternate #2
$17,190.00
Alternate #3
$1,996.00
Base Quote Plus Alternates
$163,756.00
Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the
above quotation was referred to Community Investment and Engineering for review and
recommendation.
AWARD BID — ONE (1) OR MORE, 2020 OR NEWER, EMERGENCY MEDICAL VEHICLE
— SPEC P (PR-00004000)
Mr. Jeff Hudak, Central Services, advised the Board that on November 10, 2020, bids were
received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak
recommended that the Board award the contract to the lowest responsive and responsible bidder,
Horton Emergency Vehicles, 3800 McDonnell Rd., Grove City, OH 43123, in the amount of
$266,510. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the
bid be awarded as outlined above. Mr. Molnar seconded the motion, which carried by roll call.
AWARD BID AND APPROVE CONTRACT — NORTH SHORE DRIVE BANK
STABILIZATION —PROJECT NO. 118-005A (PR-00005053)
Ms. Alicia Czarnecki, Engineering, advised the Board that on December 8, 2020, bids were
received and opened for the above referenced project. After reviewing those bids, Ms. Czarnecki
recommended that the Board award the contract to the lowest responsive and responsible bidder,
HRP Construction, Inc., 5777 Cleveland Rd., PO Box 266, South Bend, IN 46624-0266, in the
amount of $179,634. Therefore, Ms. Maradik made a motion that the recommendation be
accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Molnar
seconded the motion, which carried by roll call.
AWARD OPEN MARKET CONTRACT — GUARDRAIL REPLACEMENT AND
INSTALLATION —PROJECT NO. 118-084 (PR-00004815)
Mr. Finnian Cavanaugh, Engineering, advised the Board that no bids were received at the
opening of bids on December 8, 2020 for the above project. He stated after requesting open
market bids due on December 15, 2020, two (2) bids were received and opened. After reviewing
those bids, Mr. Cavanaugh recommended that the Board award the contract to the lowest
responsive and responsible bidder, Northern Indiana Construction Company, Inc., PO Box 1333,
Mishawaka, IN 46546, in an amount not to exceed $304,245.20. Therefore, Ms. Maradik made a
motion that the recommendation be accepted, and the bid be awarded, and the open market
contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll
call.
AWARD BID AND APPROVE CONTRACT — SEITZ PARK RECONSTRUCTION —
PROJECT NO. 117-093A (PR-00004857)
Mr. Zach Hurst, Engineering, advised the Board that on November 24, 2020, bids were received
and opened for the above referenced project. After reviewing those bids, Mr. Hurst
recommended that the Board award the contract to the lowest responsive and responsible bidder,
Ziolkowski Construction, Inc., 4050 Ralph Jones Dr., South Bend, IN 46628, in the amount of
$7,138,405.35 for Bid Package Nos. 1 and 2, and Alternate No. 1. Therefore, Ms. Maradik made
a motion that the recommendation be accepted, and the bid be awarded, and the contract
approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call.
AWARD OUOTATION AND APPROVE CONTRACT — SPEED RADAR SIGN
INSTALLATION — PROJECT NO. 120-064 (PR-00005611)
Ms. Charlotte Brach, Engineering, advised the Board that on December 8, 2020, quotations were
received and opened for the above referenced project. After reviewing those quotations, Ms.
Brach recommended that the Board award the contract to the lowest responsive and responsible
quoter, Michiana Contracting Inc., 7843 Lilac Rd., PO Box 929, Plymouth, IN 46563, in the
amount of $44,850 for the Base Quote and Alternate No. 1. Therefore, Ms. Maradik made a
REGULAR MEETING DECEMBER 17, 2020 232
motion that the recommendation be accepted, and the quotation be awarded, and the contract
approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT — TRIUMPH COURT LIGHTING
ADDITION — PROJECT NO. 120-006E (PR-00003680)
Mr. Finnian Cavanaugh, Engineering, advised the Board that on December 8, 2020, quotations
were received and opened for the above referenced project. After reviewing those quotations,
Mr. Cavanaugh recommended that the Board award the contract to the lowest responsive and
responsible quoter, Martell Electric, LLC, 4601 Cleveland Rd., South Bend, IN 46628, in an
amount not to exceed $37,696.80. Therefore, Ms. Maradik made a motion that the
recommendation be accepted, and the quotation be awarded, and the contract approved as
outlined above. Mr. Molnar seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT — WEST SIDE QUIET ZONE
IMPROVEMENTS MEDIAN AND CURB — PROJECT NO. 117-114A (PR-00005685)
Ms. Rebecca Plantz, Engineering, advised the Board that on December 8, 2020, quotations were
received and opened for the above referenced project. After reviewing those quotations, Ms.
Plantz recommended that the Board award the contract to the lowest responsive and responsible
quoter, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the
amount of $32,036.16 for the Base Quote plus the Alternate. Therefore, Ms. Maradik made a
motion that the recommendation be accepted, and the quotation be awarded, and the contract
approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT — CSO 035 THROTTLE PIPE
REPLACEMENT — PROJECT NO. 120-042 (PR-00002053)
Mr. Jacob Klosinski, Engineering, advised the Board that on July 14, 2020, quotations were
received and opened for the above referenced project. After reviewing those quotations, Mr.
Klosinski recommended that the Board award the contract to the lowest responsive and
responsible quoter, Selge Construction Co., Inc., 2833 South I Ith. St., Niles, MI 49120, in the
amount of $148,787.50. Therefore, Ms. Maradik made a motion that the recommendation be
accepted, and the quotation be awarded, and the contract approved as outlined above. Mr.
Molnar seconded the motion, which carried by roll call.
AWARD QUOTATION AND APPROVE CONTRACT — EAST RACE SIDEWALK
REPAIRS —PROJECT NO. 117-130 (PR-00005484)
Mr. Zach Hurst, Engineering, advised the Board that on November 24, 2020, quotations were
received and opened for the above referenced project. After reviewing those quotations, Mr.
Hurst recommended that the Board award the contract to the lowest responsive and responsible
quoter, Walsh & Kelly, 24358 State Road 23, South Bend, IN 46614, in the amount of $71,670
for the Base Quote only. Therefore, Ms. Maradik made a motion that the recommendation be
accepted, and the quotation be awarded, and the contract approved as outlined above. Mr.
Molnar seconded the motion, which carried by roll call.
AWARD OPEN MARKET CONTRACT — SOUTH BEND DAM SIGNAGE AND STAFF
GAGE INSTALLATION — PROJECT NO. 119-112 (PR-00005673)
Mr. Finnian Cavanaugh, Engineering, advised the Board that no quotes were received on the date
due of December 8, 2020. He stated he requested quotes on the open market to be opened on
December 15, 2020. Mr. Cavanaugh stated one (1) quotation was received and opened. After
reviewing that quotation, Mr. Cavanaugh recommended that the Board award the open market
contract to the sole responsive and responsible quoter, Northern Indiana Construction Company,
Inc., PO Box 1333, Mishawaka, IN 46546, in the amount of $71,735.00. Therefore, Ms. Maradik
made a motion that the recommendation be accepted, and the open market contract be awarded
as outlined above. Mr. Molnar seconded the motion, which carried by roll call.
APPROVE CHANGE ORDER NO. 1 — OLIVE STREET STATION ROOF REPAIRS —
PROJECT NO. 120-028 (PO-0005217)
Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on
behalf of Midland Engineering Company, Inc., 52369 State Road 933 N, South Bend, IN 46637,
indicating the contract amount be increased by $35,480 and an additional forty-one (41) days, for
a new contract sum, including this Change Order, in the amount of $183,680 and a revised
completion date of December 31, 2020. The Board noted that this Change Order was over 20%,
but that the increase was due to unforeseen conditions that were discovered once the existing
REGULAR MEETING DECEMBER 17, 2020 233
roof was removed, as described in the explanatory memo provided to the Board. Upon a motion
made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was
approved.
APPROVE CHANGE ORDER NO. 15 — HOWARD PARK REDEVELOPMENT AND ST.
LOUIS BLVD. IMPROVEMENTS — PROJECT NO. 117-047B (PARK BOND, RETIF;
REGIONAL CITIES AND CUMULATIVE CAPITAL)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 15 on behalf
of Larson -Danielson Construction Co., Inc., 302 Tyler St., LaPorte, IN 46350, indicating the
contract amount be increased by $13,010.27 and an additional eighty-four (84) days for a new
contract sum, including this Change Order, in the amount of $18,916,837.73 and a revised
completion date of August 3, 2020. Upon a motion made by Ms. Maradik, seconded by Mr.
Molnar and carried by roll call, the Change Order was approved.
APPROVE CHANGE ORDER NO. 5 — BENDIX DR., LATHROP TO INDIANA TOLL
ROAD —PROJECT NO. 114-065 (PO-00005628)
Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 5 on
behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614,
indicating the contract amount be increased by $2,255.93 (the City's 20% portion $11,279.67),
and an additional two (2) days, for a new contract sum, including this Change Order, in the
amount of $4,107,376.70 and a new completion date of September 29, 2020. Upon a motion
made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was
approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — EAST BANK TRAIL STORM
REPAIRS — PROJECT NO. 118-306 (LIABILITY INSURANCE FUND)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, IN 46614, for the
above referenced project, indicating a final cost of $211,300. Upon a motion made by Ms.
Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was
approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — 1201 WESTERN AVE. SIDEWALK
VAULT REPAIR — PROJECT NO. 120-019 (OTHER CONTRACTUAL)
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of John Boettcher Sewer & Excavating Contractor, LTD, 3305 N. Home St.,
Mishawaka, IN 46545, for the above referenced project, indicating a final cost of $91,594.04.
Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the
Project Completion Affidavit was approved.
APPROVE PROJECT COMPLETION AFFIDAVIT — TWO-WAY CONVERSION OF
COLFAX AVE., PHASE II, CEMETERY ENTRANCE — PROJECT NO. 115-053B (PO-
0000270
Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
Affidavit on behalf of Walsh & Kelly, 24358 State Road 23, South Bend, IN 46614, for the
above referenced project, indicating a final cost of $619,959.38. Upon a motion made by Ms.
Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was
approved.
APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
SHEET — BENDIX THEATER ESPORTS ARENA — PROJECT NO. 119-106D (HOTEL
MOTEL TAX)
In a memorandum to the Board, Ms. Rebecca Plantz, Engineering, requested permission to
advertise for the receipt of bids for the above referenced project. Also presented at this time for
approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by
Mr. Molnar and carried by roll call, the above request to advertise was approved, and the Title
Sheet was approved and signed.
REGULAR MEETING DECEMBER 17, 2020 234
TABLE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — ONE (1) OR MORE,
2020 OR NEWER, THREE-QUARTER TON CREW CAB FOUR WHEEL DRIVE PICK-UP
TRUCK — SPEC T (PR-00005409)
In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to
advertise for the receipt of bids for the above referenced project. Ms. Martin stated Mr. Hudak
has requested this item be tabled. Therefore, upon a motion made by Ms. Maradik, seconded by
Mr. Molnar and carried by roll call, the above request was tabled.
ADOPT RESOLUTION NO. 34-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND,
INDIANA BOARD OF PUBLIC WORKS APPROVING SETTLEMENT OF
CONDEMNATION CLAIM
Mr. Molnar stated he would like to thank the staff that have worked on this project for their years
of work to get this done. Mr. Gilot agreed and stated he tried to get this done back when he was
Director of Public Works. He noted the Railroad wanted $400,000 for the property and with
condemnation costs of $200,000, the $600,000 price makes sense to him. Upon a motion made
by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following Resolution was
adopted by the Board of Public Works:
RESOLUTION NO.34-2020
A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA, BOARD OF PUBLIC
WORKS APPROVING SETTLEMENT OF CONDEMNATION CLAIM
WHEREAS, the City of South Bend, Indiana, Board of Public Works (the "Board")
exists pursuant to Indiana Code Section 36-4-9-5, holds real property owned by the City of South
Bend, Indiana (the "City") pursuant to Indiana Code Section 36-9-6-3, and is authorized to
acquire by condemnation or purchase real or personal property needed by the City for public use
pursuant to Indiana Code Section 36-9-6-4; and
WHEREAS, the City has been working through the Board and the Department of Community
Investment ("DCI") to plan and develop a multi -use trail along an abandoned railway corridor
that once brought coal to the University of Notre Dame campus (the "Coal Line Trail"); and
WHEREAS, the City, through its agents, has been acquiring properties along the Coal Line
Trail for the development, including a 10.48 acre parcel and an abandoned railway bridge over
the St. Joseph River (the "Property") owned by Norfolk Southern Railway Company ("NSRC");
WHEREAS, negotiations with NSRC failed, and the City through the Board filed a
condemnation complaint against NSRC for the Property;
WHEREAS, on December 9, 2020, the City, represented by DCI and members of the
Department of Law, engaged in a mediation with NSRC for the purchase of the Property and
settled upon a purchase price therefor, which purchase price has been approved by the Mayor.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND,
INDIANA, BOARD OF PUBLIC WORKS AS FOLLOWS:
1. The Board hereby ratifies and approves the acquisition of the Property at the
mediated purchase price of Six Hundred Thousand Dollars ($600,000.00).
2. The Board authorizes members of the Department of Law to negotiate the
remaining terms of the settlement agreement on its behalf.
3. The President and Clerk of the Board, or their designees, are authorized and
instructed to execute and attest, respectively, the final settlement agreement as negotiated by the
Department of Law and executed by Corporation Counsel.
4. This Resolution will be in full force and effect upon its adoption by the Board.
ADOPTED at a meeting of the City of South Bend, Indiana, Board of Public Works
held on December 17, 2020, held electronically as authorized by the Governor of the State of
Indiana through Executive Order 20-09, as subsequently renewed by Executive Orders 20-17,
20-25, 20-30, 20-34, 20-38, 20-41, 20-44, 20-47, and 20-49.
REGULAR MEETING
ATTEST:
s/Linda M. Martin, Clerk
DECEMBER 17, 2020 235
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary A. Gilot
s/ Elizabeth A. Maradik
s/ Jordan V. Gathers
s/ Joseph R. Molnar
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
approval:
Type
Business
Description
Amount/
Motion/
Funding
Second
Professional
Jones Petrie
Design Plans for Lighting
$25,545
Maradik/Molnar
Services
Rafinski
and Minor Streetscape
(PR-00005967)
Agreement
Corporation
Work on Michigan St.
North of Monroe St.
Request for
Bowen
Guaranteed Savings
$1,785,000
TABLED
Qualifications
Engineering
Contract for
(PR-00002793)
Maradik/Molnar
Contract
Corporation
Improvements to Pinhook
Award
Water Treatment Plant
Amended
Cleveland
Letter of Credit No.
$61,870
Maradik/Molnar
Irrevocable
Woods
2544726682 for
Expiration
Letter of
Development
unfinished Sanitary Sewer
Date: January
Credit
Co., LLC
and Municipal Water for
31, 2021
Fernwood, Section III
Easement
Rose Cataldo,
Four (4) Party Agreement
N/A
Maradik/Molnar
Agreement
Pokagon Band
to accommodate the Water
of Potawatomi
and Sanitary Sewer
Indians,
Extension along Prairie
Pokagon
Ave.
Gaming
Authority, and
Star 001, LLC
Amendment
Pokagon Band
Easement and Payment
$500,000
Maradik/Molnar
No. 1 to
of Potawatomi
Terms and Conditions
Contribution
Water Service
Indians &
related to Full Build -Out
from Pokagon
and Sewer
Pokagon
Phase of the Four Winds
Band to City
Service
Gaming
South Bend Casino
for Design and
Agreement
Authority
Construction
Amendment
SimplyNew
Additional Services to
$50,000; New
Maradik/Molnar
No. 1 to
Design and Oversee
Total $230,000
Professional
Construction of Bendix
(Hotel Motel
Services
Theater Esports Arena
Tax)
Agreement
Renovations &
Technology Upgrades
Appeal*
Cage Civil
Appeal Section X,
N/A
Maradik/Molnar
Engineering
Paragraph F on Page 26 in
South Bend Municipal
Utilities Rules and
Regulations for Water
Service Line
Reconnection at 215 E.
Ireland Road
Professional
Jones Petrie
Engineering Services for
$33,610
Maradik/Molnar
Services
Rafnski
Signal Detection
(PR-00005908)
Agreement
Corporation
Improvements at Seven
7 Intersections
Professional
Lawson -Fischer
Design Services for On-
NTE $20,000
Maradik/Molnar
Services
Associates P.C.
Call Drainage Design and
PR-00005898
REGULAR MEETING DECEMBER 17, 2020 236
Agreement
Project Development
Professional
Troyer Group
Design Services for
$19,400
Maradik/Molnar
Services
Demolition of Three (3)
(PR-00005915)
Agreement
Buildings at 905, 907, and
909 S. Michigan St.
*During this section, there was a question from the Live Q&A regarding the confirmation of
copper pipes in the matter of the Appeal of Section X, Paragraph F on Page 26 in South Bend
Municipal Utilities Rules and Regulations for Water Service Line Reconnection at 215 E. Ireland
Road. The commentor, a representative of Cage Civil Engineering, asked: "If we do confirm the
copper pipe taps into the main at the main ... is that the final requirement from the city of South
Bend and Public Works?"
Ms. Kara Boyles, Engineering, stated the Municipal Utilities Rules and Regulations prohibit a
reconnection to a previous customer's water line without confirmation that there is a copper line
all the way from the service address to the street, with no lead pipes in place. She noted they
have asked Cage Engineering to excavate and confirm the line is copper all the way. Ms.
Maradik asked if we do confirm that the copper pipe taps into the main line, is that the only
requirement? Ms. Boyles stated I think that is one of the best ways we can assure the service line
is not lead. Mr. Eric Horvath, Director of Public Works, stated this is in relation to changes to the
lead and copper rules to minimize the dangers to the public. He noted we are not saying we
won't let you re -connect; we are protecting the public interest to assure there is no lead in the
line. There is a requirement to replace lead lines when they are found and when you are making
changes, it makes sense to make sure there are no lead lines at that time. Mr. Gilot agreed it is in
the interest of the public health, noting he understands there is a budget but if there is a lead line,
this is the best time to replace it. The Board stated they would approve the appeal subject to
confirming the service line is copper all the way to the main.
APPROVAL OF PERMIT AND LICENSE APPLICATIONS
The following permit and license applications were presented for approval:
Applicant
Description
Date/Time
Location
Motion
Carried
March for
Use of Public Right-
January 29,
Walking on
Maradik/Molnar
Life
of -Way for Special
2021; 12:00 p.m.
Sidewalk from
Subject to CDC
Event
to 1:00 P.M.
Knights of
Guidelines and
Columbus Hall to
Local COVID
the Federal
Guidance
Courthouse, No
Street Closures
Needed
HRG Group,
Encroachments/Revo
300 North Dr.
Maradik/Molnar
Inc. on behalf
cable Permits;
Martin Luther
of St. Joseph
Installation of
King Dr.
Station, LLC
Canopy on Front
Entrance of Building
APPROVE CONSENTS TO ANNEXATION AND WAIVER OF _ RIGHTS TO
REMONSTRATE
Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and
Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to
tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service
to the below referenced properties, the applicants waive and release any and all rights to
remonstrate against or oppose any pending or future annexations of the properties by the City of
South Bend:
A. Mr. Jim Sieradzki, 230 W. Catalpa Dr., Suite A, Mishawaka, IN 46545
1. 18396 Donegal Dr. — Water/Sewer (Key No.002-1014-0315)
B. Mr. Steve Cooreman, 4404 Technology Dr., South Bend, IN 46628
1. 26521 Boulder Bay Dr. —Sewer (Key No. 021-1038-061441/71-02-23-300-
052.000-029)
C. Mr. Steve Cooreman, 4404 Technology Dr., South Bend, IN 46628
REGULAR MEETING
DECEMBER 17, 2020 237
1. 53356 Rose Quartz Ln. —Sewer (Key No. 021-1038-061441)
D. Mr. Frank Donahue, 57517 Oakside Ave., Mishawaka, IN 46544
1. 52587 Common Eider Trail — Water/Sewer (Key No. 021-1038-061931)
Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Consents
to Annexation and Waivers of Right to Remonstrate were approved as submitted.
RATIFY APPROVAL AND/OR RELEASE CONTRACTOR, EXCAVATION, AND
OCCUPANCY BONDS
The Division of Engineering Permit Department recommended that the following bond be
ratified pursuant to Resolution 100-2000 as follows:
Business
Bond Type
Approved/
TReleased
Effective Date
Universal Services Company, LLC
Excavation Bond
I Approved
12-8-2020
Ms. Maradik made a motion that the bond's approval as outlined above be ratified. Mr. Molnar
seconded the motion, which carried by roll call.
APPROVE CLAIMS
Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been
received by the Board; each claim is fully supported by an invoice; the person receiving the
goods or services has approved the claims; and the claims have been filed with the City Fiscal
Officer and certified for accuracv.
Name
Amount of Claim
Date
City of South Bend Claims GBN-8447/8536
$920,906.84
12/7/2020
City of South Bend Claims GBN-8554/8608
$681,019.35
12/7/2020
City of South Bend Claims GBN-8648/8650
$1,005,197.88
12/8/2020
City of South Bend Claims GBN-8655/8888/8887
$2,012,130.19
12/15/2020
Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be
approved as submitted. Mr. Molnar seconded the motion, which carried by roll call.
PRIVILEGE OF THE FLOOR
Mr. Eric Horvath, Director of Public Works, stated this would be Linda Martin's last meeting
due to her retirement at the end of the year. He thanked her for her twenty-three (23) years of
service to the City as a tremendously competent, reliable support for the Board of Public Works.
He stated she has kept the Board's business on track for years, ensuring that all details are
checked, and everything is organized, and noted her work has helped move policies forward and
without her work, a lot of this wouldn't happen. He stated she has always handled herself with
professionalism and has been a devoted City employee and will be missed.
Mr. Gilot and the Board further thanked Ms. Martin for her leadership, behind the scenes work,
organizational skills, and collaboration. Mr. Gilot stated Linda has had a knack for making me
look organized when I'm not. He stated she has kept the wheels going and acted as an advocate
for me to get the details done. He noted he enjoyed the working partnership they have had over
the years.
Ms. Martin thanked them all and expressed her gratitude to all the Board members and stated it's
been an honor to serve on the Board. She congratulated Ms. Maradik in her role as the new
president of the Board, noting she has always been an asset to the Board with her years of
knowledge and experience. She introduced Anne Fuchs, who will fill her role as Clerk of the
Board and stated she feels good about leaving her position in Anne's hands, adding she will do a
great job.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Ms. Maradik and carried by roll call, the meeting adjourned at 10:15 a.m.
REGULAR MEETING
CITY OF SOUTH BEND, INDIANA
BOARD OF PUBLIC WORKS
Elizabeth A. Maradik, President
Gary A. Gilot, Member
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Joseph R. Molnar, Member
DECEMBER 17, 2020 238
Jordan V. Gathers, Member
, Member
Attest: Anne Fuchs, Clerk