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Home My WebLink AboutAward Bid - Ductile Iron Pipes, Valves and Hydrant Proj No. 120-054 - Utility Supply Company ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 12, 2021 Mr. Edward D. Nugent Utility Supply Company 6310 South Harding St. Indianapolis, IN 46217 erichnugent@utilitysupply.com RE: Award Bid – Ductile Iron Pipes, Valves and Hydrant – Project No. 120-054 Dear Mr. Nugent: At its January 12, 2021 meeting, the Board of Public Works awarded the above referenced bid to you in an amount not to exceed $297,676.92. Enclosed please find a signed Bid/Proposal form. Please forward the following documents in one submittal by January 26, 2021 to my attention for Board of Public Works approval at lhensley@southbendin.gov : 1) One (1) signed original of the Public Works Contract (enclosed) 2) Labor & Material Payment Bond 3) Performance Bond (125% of Bid Amount) 4) Certificate of Insurance naming the City of South Bend as an additional insured 5) Item #4 for all subcontractors you use Per the Notice to Bidders, please forward the original check/bid bond via USPS to my attention at the address listed above. A refund of the bid security will be issued upon satisfaction of Bid Award. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 12, 2021 Mr. Devin Nuner Ferguson Waterworks 1077 Oliver Plow Ct. South Bend, IN 46601 Thomas.Holmer@Ferguson.com RE: Award Bid – Ductile Iron Pipes, Valves and Hydrant – Project No. 120-054 Dear Mr. Nuner: At its January 12, 2021 meeting, the Board of Public Works awarded the above referenced bid to Utility Supply Company in an amount not to exceed $297,676.92. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS January 12, 2021 Mr. Chris Dearborn Core & Main 731 W. Ireland Road South Bend, IN 46614 Jorge.Camacho@coreandmain.com RE: Award Bid – Ductile Iron Pipes, Valves and Hydrant – Project No. 120-054 Dear Mr. Dearborn: At its January 12, 2021 meeting, the Board of Public Works awarded the above referenced bid to Utility Supply Company in an amount not to exceed $297,676.92. Thank you for bidding, and we hope you bid with us in the future. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, /s/ Anne Fuchs Anne Fuchs, Clerk Enclosures AF/lh INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Board of Public Works Anna Fuchs, Clerk FROM: Leslie Biek, P.E., Assistant City Engineer SUBJECT: Award PN: 120-054 DIP, Valves and Hydrants Material Bid (PR-00004693) DATE: January 4, 2021 On November 24, 2020, three bids were received for the above project. Of the three bids, Utility Supply Company was the lowest responsive and responsible bidder with the total bid price of $297,676.92. Funding: 620-06-604-606-423014 Water Utility It is requested the Board of Public Works approve the contract for PN 120-054 DIP Valves and Hydrants Material Bid to Utility Supply Company for the contract price of $297,676.92. Thank you for your consideration of this request. BID TABULATION Ductile Iron Pipes, Valves, and Hydrants Project No: 120-054 For Bids Due: November 24, 2020 Item No.Description Quantity Unit Unit Price Total Unit Price Total Unit Price Total BASE BID 1 4" X 18' Ductile Iron Pipe 10 EA 347.22$ 3,472.20$ 347.94$ 3,479.40$ $360.33 3,603.28$ 2 6" X 18' Ductile Iron Pipe 10 EA 270.36$ 2,703.60$ 266.04$ 2,660.40$ $275.61 2,756.09$ 3 8" X 18' Ductile Iron Pipe 10 EA 356.22$ 3,562.20$ 357.84$ 3,578.40$ $370.69 3,706.90$ 4 10" X 18' Ductile Iron Pipe 5 EA 460.80$ 2,304.00$ 463.14$ 2,315.70$ $479.77 2,398.85$ 5 12" X 18' Ductile Iron Pipe 5 EA 587.16$ 2,935.80$ 590.04$ 2,950.20$ $611.39 3,056.97$ 6 16" X 18' Ductile Iron Pipe 5 EA 864.18$ 4,320.90$ 868.68$ 4,343.40$ $900.09 4,500.46$ 7 20" X 18' Ductile Iron Pipe 5 EA 1,138.68$ 5,693.40$ 1,143.36$ 5,716.80$ $1,184.43 5,922.14$ 8 24" X 18' Ductile Iron Pipe 5 EA 1,438.92$ 7,194.60$ 1,446.48$ 7,232.40$ $1,498.58 7,492.89$ 9 30" X 18' Ductile Iron Pipe 5 EA 1,978.92$ 9,894.60$ 1,987.74$ 9,938.70$ $2,059.43 10,297.15$ 10 4" Open Right, MJ valve 10 EA 392.00$ 3,920.00$ 428.20$ 4,282.00$ $338.72 3,387.20$ 11 6" Open Right, MJ valve 50 EA 500.00$ 25,000.00$ 544.87$ 27,243.50$ $432.04 21,602.00$ 12 8" Open Right, MJ valve 10 EA 778.00$ 7,780.00$ 853.72$ 8,537.20$ $688.09 6,880.90$ 13 10" Open Right, MJ valve 5 EA 1,205.00$ 6,025.00$ 1,281.32$ 6,406.60$ $1,072.86 5,364.30$ 14 12" Open Right, MJ valve 5 EA 1,534.00$ 7,670.00$ 1,679.73$ 8,398.65$ $1,357.56 6,787.80$ 15 5.25" SB Fire Hydrant, 5 FT 20 EA 1,619.00$ 32,380.00$ 1,705.80$ 34,116.00$ $1,559.00 31,180.00$ 16 5.25" SB Fire Hydrant, 5.5 FT 40 EA 1,659.00$ 66,360.00$ 1,743.13$ 69,725.20$ $1,592.00 63,680.00$ 17 5.25" SB Fire Hydrant, 6 FT 40 EA 1,684.00$ 67,360.00$ 1,780.46$ 71,218.40$ $1,625.00 65,000.00$ 18 5.25" SB Fire Hydrant, 6.5 FT 20 EA 1,691.00$ 33,820.00$ 1,680.19$ 33,603.80$ $1,658.00 33,160.00$ 19 5.25" SB Fire Hydrant, 7 FT 10 EA 1,740.00$ 17,400.00$ 1,717.52$ 17,175.20$ $1,690.00 16,900.00$ BASE BID TOTAL Y Y Y I hereby certify that the above truly and accurately represents bids received for this project on November 24, 2020 Leslie Biek, PE Assistant City Engineer Bid Bond Ferguson Waterworks 297,676.92$ 322,921.95$ 309,796.30$ Core and Main LP Utility Supply Company Page 1 of 1 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 12th. Day of January, 2021, by and between, Utility Supply Group, 6310 S. Harding St., Indianapolis, IN 46217, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 120-054 DESCRIPTION: DUCTILE IRON PIPES, VALVES AND HYDRANT COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $297,676.92 FUNDING: PR-00004693 The unit prices for this improvement were those prices as received and accepted by the Board on the 24th. Day of November, 2021. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS UTILITY SUPPLY GROUP President Member Printed Name Member Member Signature Member Attest: Anne Fuchs, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I,, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal 12th. December 21 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/24/2020 Name Leslie Biek, PE Department PW BPW Date 1/4/2021 Phone Extension Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Roxanne Lawson Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Utility Supply Company New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name DIP, Valves and Hydrant Material Specs Project Number 120-054 Funding Source Water Utility Account No. 620-06-604-606-423014 Amount $297,676.92 Terms of Contract Purpose/Description For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: