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Home My WebLink About01122021 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-01122021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of December 17, 2020 2. OPENING OF PROPOSALS A. Coal Line Trail Phase I – Project No. 115-063 1. Title Sheet 3. AWARD BIDS A. Two (2) More or Less, 2020 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles – Spec F 1. Company: Jordan Ford 2. Total Amount: $47,775.00 a) One (1) Base Bid: $23,705 – Waterworks Department b) One (1) Base Bid plus Red Metallic Paint: $24,070 – Fire Department 3. Funding: PR-00004847 B. Ductile Iron Pipes, Valves and Hydrant – Project No. 120-054 1. Company: Utility Supply Company 2. Amount: $297,676.92 3. Funding: PR-00004693 4. CHANGE ORDERS A. Gemini at Colfax Exterior Renovations, Roof Replacement – Project No. 119-103 1. Company: Dudeck Roofing and Sheet Metal, Inc. 2. Change Order No.: 1 3. Increase Amount: $3,879 4. Percent of Increase: 2.77% 5. Revised Contract Amount: $143,679 6. Funding: PO-0000714 B. Corby, Ironwood, Rockne Intersection Improvement – Project No. 116-034 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 6 3. Increase Amount: $922.22 4. Percent of Increase: 1.30% 5. Total Percent of Change: 1.33% 6. Revised Contract Amount: $3,177,504.69 7. Funding: PO-5643 C. 2020 Contractor Paving – Project No. 120-030 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $28,177.26 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-01122021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 4. Percent of Increase: 2.85% 5. Revised Contract Amount: $1,017,768.26 6. Funding: PO-0004286 5. CHANGE ORDERS AND PROJECT COMPLETION AFFIDAVITS A. Burke Building Roof Repairs – Project No. 119-084A 1. Company: BSR Roofmasters 2. Change Order No.: 1 3. Decrease Amount: ($480.00) 4. Percent of Decrease: (6.6%) 5. Total Percent of Change: (6.6%) 6. Final Contract Amount: $6,770 7. Funding: PO-0004343 6. PROJECT COMPLETION AFFIDAVITS A. Olive Water Treatment Plant Improvements – Project No. 118-024 1. Company: Bowen Engineering Corporation 2. Final Contract Amount: $1,392,592 3. Funding: RWDA TIF (324.1050.460.42.02) 7. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Recommendation of Acceptance – Rieth-Riley Construction Co., Inc. 1. Description: INDOT’s Final Acceptance & Completion of Corby, Ironwood, Rockne Intersection Project No. 116-034 2. Funding: Major Moves Fund 412 B. Amendment No. 1 to Professional Services Agreement – WDi Architecture, Inc. – Project No. 119-080 1. Description: Additional Design, Inspection and Recommendation Services for South Bend Police Department Roof Repairs 2. Amount: $38,080 3. New Total Contract Amount: $52,360 4. Funding: PR-00005919 C. Amendment No. 2 to Professional Services Agreement – Arcadis U.S., Inc. 1. Description: Additional Project Management and Support due to Delayed Software Implementation 2. Amount: $63,510 3. Funding: PR-0006479 D. Professional Services Agreement – Christopher B. Burke Engineering, LLC 1. Description: Technical Assistance for South Bend Dam 2021 DSSMR and On-Going FERC Compliance for 2021 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-01122021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 2. Amount: NTE $8,500 3. Funding: PR-00006361 E. Memorandum of Understanding – St. Joseph County Regional Water & Sewer District 1. Description: Billing Services for Carriage Hills Subdivision 8. STREET/ALLEY VACATIONS A. Applicant: Far Northwest Neighborhood Association 1. Location: 1707, 1707, 1713, 1725 N. Meade St. between Keller St. and Marquette Ave. 2. Purpose: Alley is not passable and is in poor condition. The Neighborhood Association wants the alley to be used for Affordable Housing Units. 3. Favorable Recommendations 9. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Approve Location: a) 414 Altgeld St. (1) Criteria Met 2. Deny Locations: a) 1117 Roosevelt St. (1) Criteria Not Met b) 1918 Jackson St. (1) Criteria Not Met 3. Remove Location: a) 709 S. Gladstone St. (1) Criteria Met B. Renewal of Reserved Handicapped Parking Space Sign Permit 1. Applicant: Jean Samolczyk 2. Location: East Side of Lafayette Blvd., North of Jefferson Blvd., #5 3. All criteria have been met 10. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 51764 Hannigan Dr. – Water/Sewer 11. RATIFY BONDS A. Contractor Bonds 1. Ferguson Michiana, Inc., Approved effective November 18, 2020 2. Place Services, Inc., Released effective December 25, 2020 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-01122021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 3. R&R Construction LLC, Released effective January 28, 2021 B. Excavation Bonds 1. Midwest Underground Technology Inc., Approved effective November 18, 2020 2. Midwest Underground Technology Inc. 2, Approved effective November 18, 2020 3. Quality Excavating Corp., Approved effective November 18, 2020 4. Milenium, Inc., Released effective January 1, 2021 C. Occupancy Bonds 1. Midwest Underground Technology Inc., Approved effective November 18, 2020 2. Midwest Underground Technology Inc. 2, Approved effective November 18, 2020 3. Quality Excavating Corp., Approved effective November 18, 2020 4. Grabill Painting & Drywall, Inc., Released effective December 24, 2020 5. U.S. Signcrafters, Inc., Approved effective November 18, 2020 6. D.A. Dodd LLC, Approved effective December 28, 2020 7. HGR Group, Approved effective December 30, 2020 12. CLAIMS A. Ratification of Preapproved City of South Bend Claims Payments 1. Claim No.: GBN-166/170, GBN-167, GBN-168 1) Date: 5/12/2020 2) Amount: $793,256.86 2. Claim Nos.: GBN-8833/8834, GBN-8922/8968 1) Date: 12/17/2020 2) Amount: $582,556.45 3. Claim Nos.: GBN-9027, GBN-9043/9044 1) Date: 12/17/2020 2) Amount: $495,134.42 4. Claim No.: GBN-9304 1) Date: 12/22/2020 2) Amount: $2,168,370.66 5. Claim Nos.: GBN-9378, GBN-9379 1) Date: 12/29/2020 2) Amount: $1,359,245.47 6. Claim Nos.: GBN-9417, GBN-9418 1) Date: 12/29/2020 2) Amount: $650,357.81 7. Claim No.: GBN-9397 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING January 12, 2021 – 9:30 a.m. Virtual Meeting Link: https://tinyurl.com/BPW-01122021 ELIZABETH A. MARADIK GARY A. GILOT JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 1) Date: 12/29/2020 2) Amount: $1,388,280.47 8. Claim No.: GBN-9632/9633, GBN-9638 1) Date: 12/31/2020 2) Amount: $1,494,401.55 13. PRIVILEGE OF THE FLOOR 14. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.