HomeMy WebLinkAbout01-05-2021 IPCB MinutesIPC Board Meeting 1/5/2020
5:00 pm Agenda
I. Call to Order- The IPC Board is now called to order on January 5th, 2020 @ 5pm a. 5:00pm II. Roll Call a. Breanna Allen, Rachel Morgan, Jeff Rea, Murray Miller, Juan Hernandez, Larry King, Michael Morris, Kara Boyles, Alkeyna Aldridge, Keana Baylis,
III. Approval of Agenda a. Move: Rachel Tomas Morgan b. 2nd: Kara Boyles c. Motion approved
IV. Approval of previous minutes a. Move:Jeff Rea b. 2nd: Rachel Tomas Morgan c. Motion approved
V. Diversity of Inclusion- Michael Patton a. B2G Now Update
i. B2G Now Software has been secured, project manager with B2G will be supporting the Diversity Team. ii. Software should be up and running in about 45 days, with training taking place ultimately 90-120 days to fully be up and running to access data b. Ordinance i. Diversity Team is interested in feedback from the board on the inclusion plan ii. Bilijah we will be a point of contact to provide updates to the Diversity Team in regards to ordinance. iii. Ordinance is still under review by the IPC Board for feedback to discuss in a public meeting.
VI. Board of Public Works- Kara Boyles a. No new information reported
VII. Procurement- Michael Schmidt a. Review email send by Michael Schimdt or click here to review report: REPORT b. Since DFO has been launched and is more accurate data collection on MBE/WBE (can track black owned and latino owned along with subcontractors). Ultimately will be able to drill down to the details of each business in regards to tracking. c. Monies spent
i. Minority Owned-$ 561,204.47
ii. Women owned-$ 2,474,561.22
iii. December Spend Report-$ 210,433.50
d. Want to increase spending and vendor outreach in 2021
e. Recognized that a small business owned by women was able to survive pandemic due to the city’s contract with them.
VIII. Old Business-
a. Amendments to Disparity Report/Ordinance i. Confirm if feedback was received 1. Question in regards to Labor selecting their seat on the board instead of an appointment 2. Board will be asked for a favorable recommendation to then be sent to the board 3. Definition: Section-S. Under goal waiver- Question/Concern: What is the current process in seeking relief in the current goal waiver? Diversity shared there may need to be an attachment to “inclusion plan” that contains goal waiver information. a. There is no current practice for goal waivers from the city
b. Goal Waivers are a responsibility of the board when a contractors asks 4. Goal Waiver plan will need to be added to next board meeting
a. March and April are key bid times b. Good Faith Effort document will also be included at next board meeting. You can access the document HERE!
c. Board is seeking a timeline to have a process in place for goal waivers. 5. Definition: II.Woman-a person of the female gender? Question/Concern: Does it include a person who identifies as female? a. Legal will look into it and update board by next meeting 6. Section 14.5-3 Race and Gender Conscious measure to ensure equal opportunity, under I. Sunset Date. Question/Concern: What is the lifetime of the disparity study? 7. Section 14.5-6_Emergency contract exceptions. Question/Concern: If they are specialized engineering services should you include these exceptions in a count or category? b. Update on BG2 (Software tracking system) installation
IX. New Business- (TBD)
X. Announcements a. Meeting Times for 2021- 1st Tuesday of the Month i. confirmation the meetings have been listed by Legal
ii. Governor extended executive order through the end of January iii. Awaiting a new update from the Governor if that executive order will be extended, with anticipation to have a virtual meeting in February. b. Publication of Minutes to the IPC Website Process i. After meeting, minutes are sent to Bianca to add to IPC Board Website ii. Once Bianca receives the minutes they will be uploaded to the IPC Board website within a week. XI. Adjournment- 6:28pm. Motion: Rachel Tomas Morgan
XII. 2nd Jeff Rea