Loading...
HomeMy WebLinkAbout12082020 Board of Public Works MeetingREGULAR MEETING DECEMBER 8, 2020 220 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for December 3, 2020 was cancelled. REGULAR MEETING DECEMBER 8, 2020 The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday, December 8, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the public with Board President Gary A. Gilot and Board Members Elizabeth Maradik, Joseph Molnar, and Jordan Gathers present. Mr. Gathers confirmed the presence of the members with a roll call. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. Mr. Gilot stated if there was anyone present in the virtual meeting that had comments for the Board to please present them through the live Q&A feature, adding he can't see people and may miss someone wishing to address the Board. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the minutes of the Regular Meeting of the Board held on November 24, 2020, were approved. APPROVE 2021 BOARD OF WORKS MEETING SCHEDULES Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Board approved the meeting schedules for the 2021 Claims Review, Agenda Review, and Regular Meetings of the Board of Works. APPPROVE 2021 CITY EMPLOYEE HOLIDAY SCHEDULE In a memo to the Board, Mr. Dan Parker, City Controller, presented the proposed 2021 City Employee Holiday Schedule, approved by the Mayor's Office. Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the holiday schedule was approved as presented. OPENING OF APPLICATIONS — WATER WORKS UTILITY SERVICE LINE REPAIR PROGRAM This was the date set for receiving and opening of sealed applications for the Qualified Vendor List for the for the above referenced program. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following applications were opened, and the names of the vendors publicly read: BOB FRAME PLUMBING SERVICES, INC. 2442 Jaclyn Ct. South Bend, IN 46614-3700 NIEZGODSKI PLUMBING, INC. 232 N. Mayflower Rd. South Bend, IN 46619 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above applications were referred to Water Works and Engineering for review and recommendation. OPENING OF BIDS — NORTH SHORE DRIVE BANK STABILIZATION — PROJECT NO. I I8-005A (PR-00005053) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: INDIANA EARTH, INC. 10343 McKinley Hwy. Osceola, IN 46561 earth92inc@sbcglobal.net Bid was signed by Mr. Mark Osler Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted REGULAR MEETING DECEMBER 8, 2020 221 BID: $201,117.25 SELGE CONSTRUCTION CO. INC. 2833 S. IITH. St. Niles, MI 49120 j butler&sel geconstruction. com Bid was signed by Mr. Justin Butler Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $202,736.00 Itemized Base Bid Total Submitted as $202,732.00 HRP CONSTRUCTION INC. 5777 Cleveland Rd., PO Box 266 South Bend, IN 46624 JulieJ(cr bMconstruction.com Bid was signed by Mr. Matthew D. Cain Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $179,634.00 NORTHERN INDIANA CONSTRUCTION CO.. INC. PO Box 1333 Mishawaka, IN 46546 dmarable.nic&gmail.com; davidwalorski@cs.com Bid was submitted by Mr. David J. Walorski Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $252,907.70 THE STANGER GROUP, INC. 15504 County Road 42 Goshen, IN 46528 csstaner abslenvirogroup.com Bid was signed by Mr. Colby Stanger Non -Collusion, Non -Discrimination Affidavit Form was completed Cashier's Check No. 240413 $12,792.00 BID: $255,820.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — GUARDRAIL REPLACEMENT AND INSTALLATION — PROJECT NO. 118-084 (PR-00004815) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. Attorney McDaniels stated there were no bids received. Mr. Gilot noted city staff can seek vendors on the open market for this project. OPENING OF QUOTATIONS — WEST SIDE QUIET ZONE IMPROVEMENTS — MEDIAN & CURB —PROJECT NO. 117-114A (PR-00005685) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com REGULAR MEETING DECEMBER 8, 2020 222 Quotation was submitted by Mr. Dustin Hilary Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote — Ford Street $28,600.00 Alternate Quote — Grandview Ave. $17,900.00 Base Quote Plus Alternate $46,500.00 RIETH-RILEY CONSTRUCTION CO.. INC. 25200 State Road 23 South Bend, IN 46614 ralvarado@Zneth-riley.com Quotation was submitted by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote — Ford Street $20,662.22 Alternate Quote — Grandview Ave. $11,374.15 Base Quote Plus Alternate $32,036.37 SELGE CONSTRUCTION CO. INC. 2833 S. 11TH. St. Niles, MI 49120 jbutler@selgeconstruction.com Quotation was submitted by Mr. Justin Butler Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Base Quote — Ford Street $35,069.00 Alternate Quote — Grandview Ave. $18,948.00 Base Quote Plus Alternate $54,017.00 PREMIUM CONCRETE SERVICES. INC. 712 Richmond St. Elkhart, IN 46516 rbecker@premiumconereteonline.com Quotation was submitted by Mr. Max A. Yeakey Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Base Quote — Ford Street $27,400.00 Alternate Quote — Grandview Ave. $9,990.00 Base Quote Plus Alternate $37,390.00 Attorney McDaniels noted there were two (2) quotes from Walsh and Kelly. She stated she read the most recent one received at 8:46 a.m. Ed from Walsh & Kelly confirmed via Q&A the quote is correct as read. Ms. Maradik noted Rieth Riley also submitted two quotes but after review they appear to be duplicates. She noted Engineering should review and confirm that. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — SPEED RADAR SIGN INSTALLATION — PROJECT NO 120-064 (PR-00005611) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: MICHIANA CONTRACTING INC. 7843 Lilac Rd., PO Box 929 Plymouth, IN 46563 skirk atp rick(a,michianacontracting.com Quotation was submitted by Mr. Scott Kirkpatrick Non -Collusion, Non -Discrimination Affidavit Form was completed REGULAR MEETING DECEMBER 8, 2020 223 QUOTATION: Base Quote $35,350.00 Alternate No.1 $9,500.00 Base Quote Plus Alternate $35,350.00 "Base Quote plus Alternate Does Not Include Total for Alternate No. 1 MARTELL ELECTRIC LLC 4601 Cleveland Rd. South Bend, IN 46628 areeves@martellelectric.com Quotation was submitted by Ms. Jennifer Martell Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Base Quote $46,361.00 Alternate No.1 $13,246.00 Base Quote Plus Alternate $59,607.00 PEMBERTON DAVIS ELECTRIC 916 E. McKinley Ave. Mishawaka, IN 46545 tleibovitz&pembertondavis. com Quotation was submitted by Mr. John A. Ferro Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $46,480.00 Alternate No.1 $13,280.00 Base Quote Plus Alternate $59,760.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — TRIUMPH COURT LIGHTING ADDITION — PROJECT NO. 120-006E (PR-0000360) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: MICHIANA CONTRACTING INC. 7843 Lilac Rd., PO Box 929 Plymouth, IN 46563 skirkpatrickna.michianacontractina. com Quotation was submitted by Mr. Scott Kirkpatrick Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $38,186.00 MARTELL ELECTRIC, LLC 4601 Cleveland Rd. South Bend, IN 46628 areeves@.martellelectric.com Quotation was submitted by Ms. Jennifer Martell Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $37,696.80 HAWK ENTERPRISES, INC. 1850 E. North St. Crown Point, IN 46307 c4ylee@,hawk-inc.com Quotation was submitted by Ms. Johanna Plank REGULAR MEETING DECEMBER 8, 2020 224 Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $42,840.00 PEMBERTON DAVIS ELECTRIC 916 E. McKinley Ave. Mishawaka, IN 46545 tleibovitz@pembertondavis.com Quotation was submitted by Mr. John A. Ferro Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $39,996.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — CITY OF SOUTH BEND WAYFINDING SIGNAGE PROGRAM, PHASE II — PROJECT NO. 120-020 (PR-00005610) Ms. Kara Boyles, Engineering, informed the Board via Q&A that this quote does not open until December 17, 2020 and should not be on this agenda. Attorney McDaniels confirmed there were no quotes in the folder, so no quotes were received. OPENING OF QUOTATIONS — SOUTH BEND DAM SIGNAGE AND STAFF GAGE INSTALLATION —PROJECT NO. 119-112 (PR-00005673) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. Attorney McDaniels stated there were no quotes received for this project. AWARD BID — ONE (1) OR MORE, 2020 OR NEWER, 60' AERIAL TWO WHEEL DRIVE TOWER TRUCK — SPEC J (PR-00003964) Mr. Jeff Hudak, Central Services, advised the Board that on November 10, 2020, bids were received and opened for the above referenced truck. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Altec Industries, Inc., 325 South Center Dr., Daleville, VA 24083, in the amount of $193,866. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD BID — TWO (2), MORE OR LESS, 2020 OR NEWER THREE-QUARTER Q 4) TON EXTENDED CAB FOUR WHEEL DRIVE PICK-UP TRUCKS — SPEC K (PR- 00003968) Mr. Jeff Hudak, Central Services, advised the Board that on November 10, 2020, bids were received and opened for the above referenced trucks. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $46,345 for one (1) Base Bid plus Alternate Nos. 2-4 for the Sewer Department, and $38,726 for one (1) Base Bid plus Alternate No. 2 for the Street Department. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD BID AND APPROVE CONTRACT — TWO (2) MORE OR LESS 2020 OR NEWER 18,000 LB. FOUR WHEEL DRIVE CHASSIS WITH DUMP BED — SPEC O (PR-00004026) Mr. Jeff Hudak, Central Services, advised the Board that on November 10, 2020, bids were received and opened for the above referenced trucks. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $101,190 each for the Base Bid plus Alternate Nos. 1 and 3, for a total amount of $202,380 for two (2). Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Molnar seconded the motion, which carried by roll call. REGULAR MEETING DECEMBER 8, 2020 225 AWARD BID AND APPROVE CONTRACT — SAMPLE AND SHERIDAN SIGNAL IMPROVEMENTS —PROJECT NO. 116-127 (PR-00004690) Ms. Leslie Biek, Engineering, advised the Board that on November 24, 2020, bids were received and opened for the above referenced project. After reviewing those bids, Ms. Biek recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, in the amount of $425,448.92. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — NORTH WATER TREATMENT PLANT RAW WATER HEADER IMPROVEMENTS — PROJECT NO 119-OIIA (PR- 00005229) Ms. Rebecca Plantz, Engineering, advised the Board that on November 24, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible quoter, D.A. Dodd, LLC, 14 E. Michigan St., PO Box 430, Rolling Prairie, IN 46371, in the amount of $15,950. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — CURB & SIDEWALK REPAIRS — PROJECT NO. 120-001A (PR-00005362) Ms. Alicia Czarnecki, Engineering, advised the Board that on November 24, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Czarnecki recommended that the Board award the contract to the lowest responsive and responsible bidder, TX Concrete, LLC, 24899 Fillmore Rd., South Bend, IN 46619, in the amount of $68,797.50. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — CLEVELAND WELL NOS 2 & 3 REFURBISHMENTS — WELL CLEANING — PROJECT NO. 118-021E (PR-00005225) Ms. Rebecca Plantz, Engineering, advised the Board that on November 24, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Peerless Midwest, Inc., 55860 Russell Industrial Pkwy., Mishawaka, IN 46545, in the amount of $102,700. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — EDISON WELL NO 4 REFURBISHMENT — WELL CLEANING — PROJECT NO. 120-060 (PR-00005227) Ms. Rebecca Plantz, Engineering, advised the Board that on November 24, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Peerless Midwest, Inc., 55860 Russell Industrial Pkwy., Mishawaka, IN 46545, in the amount of $71,400. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD QUOTATION AND APPROVE CONTRACT — PINHOOK WELL NO 4 REFURBISHMENT — WELL CLEANING — PROJECT NO. 120-061 (PR-00005228) Ms. Rebecca Plantz, Engineering, advised the Board that on November 24, 2020, quotations were received and opened for the above referenced project. After reviewing those quotations, Ms. Plantz recommended that the Board award the contract to the lowest responsive and responsible bidder, Peerless Midwest, Inc., 55860 Russell Industrial Pkwy., Mishawaka, IN 46545, in the amount of $55,250. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the quotation be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. REGULAR MEETING DECEMBER 8, 2020 226 APPROVE CHANGE ORDER NO. 1 — TWO-WAY CONVERSION OF COLFAX AVE. PHASE II —PROJECT NO. 115-053B (PO-0000270) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $25,059.38 for a new contract sum, including this Change Order, in the amount of $619,959.38. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — HISTORIC LEEPER PARK IMPROVEMENTS BID PACKAGE 2 — PROJECT NO. 118-01 OB (PO-0000525) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, ^has submitted Change Order No. 2 on behalf of Northern Indiana Construction Co., Inc., PO Box 1333, Mishawaka, IN 46546, indicating the contract amount be increased by $19,196.77 for a new contract sum, including this Change Order, in the amount of $808,584.42. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 6 — BENDIX DR., LATHROP TO INDIANA TOLL ROAD — PROJECT NO. 114-065 (LRSA) Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 6 on behalf of Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract be increased by thirty-five (35) days, with a revised completion date of November 3, 2020. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — 2020 TREE AND STUMP REMOVAL — PROJECT NO. 120-002 (MVH) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of K&R Tree Service, LLC, 1724 S. Grant St., South Bend, IN 46613, for the above referenced project, indicating a final cost of $49,875.12. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — MAIN ST AND WAYNE ST GARAGE IMPROVEMENTS — PROJECT NO. 119-066 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Majority Builders, Inc., 62900 US 31 South, South Bend, IN 46614, for the above referenced project, indicating a final cost of $437,967. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — MORRIS THEATER EMERGENCY PLASTER REPAIR — PROJECT NO. 118-094R (VPA MORRIS) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Gibson -Lewis, LLC, 1001 W. I I th. St., Mishawaka, IN 46544, for the above referenced project, indicating a final cost of $346,394. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — WESTERN AVE. STREETSCAPE PHASE III — PROJECT NO. 118-076 (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561, for the above referenced project, indicating a final cost of $2,885,401.94. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. ADOPT RESOLUTION NO. 31-2020 — A RESOLUTION OF THE CITY OF SOUTH BEND INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2021 PRIME BORROWING RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following Resolution was adopted by the Board of Public Works: REGULAR MEETING DECEMBER 8, 2020 227 RESOLUTION NO.31-2020 A RESOLUTION OF THE CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS ESTABLISHING THE 2021 PRIME BORROWING RATE FOR CALCULATING INSTALLMENT PAYMENT AMOUNT FOR WATER/SEWER INSTALLATION CHARGE WHEREAS, Section 17-85 of the City of South Bend Municipal Code (the "Municipal Code") authorizes the Board of Public Works to establish the City's prime borrowing rate ("Prime Borrowing Rate") for purposes of determining the interest rate of installment payments of water/sewer installation charges; and WHEREAS, pursuant to Section 17-85 of the Municipal Code, the Board of Public Works is to establish the Prime Borrowing Rate each year for the following calendar year; and WHEREAS, Section 17-85 of the Municipal Code permits a single family residential real property owner to pay water/sewer installation charges by making sixty (60) monthly installment payments with an interest rate two (2) percent below the City's prime borrowing rate; and WHEREAS, the interest rate at the commencement of a residential owner's sixty -month payment plan shall remain constant throughout the sixty -month term. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. The Board establishes the Prime Borrowing Rate for calendar year 2021 at a two (2) percent interest rate. 2. The effective date of this Resolution is December 1, 2020. ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana held on December 8, 2020. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Elizabeth A. Maradik s/ Jordan V. Gathers s/ Joseph R. Molnar ATTEST: s/Linda M. Martin, Clerk APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Services Elkhart Three (3) Year Fish N/A Maradik/Molnar Agreement Department of Study Supporting Public Works Biological Monitoring of St. Joseph River Natural Gas Interstate Gas One (1) Year Extension $0.88/dekatherm Maradik/Molnar Purchase Supply, Inc. of Current Contract, (Fees paid Contract March 2023 through through Natural April 2024 Gas Invoices Professional Black & Veatch Lead and Copper Rule NTE $46,065 Maradik/Molnar Services Corporation Risk Management (PR-00005686) Agreement Analysis Amendment Cardno, Inc. Construction NTE $6,500; Maradik/Molnar No. 4 to Administration Support New Total Owner- for North Shore Bank $113,100 REGULAR MEETING DECEMBER 8, 2020 228 Engineer Stabilization Project (PO-0000108) Agreement APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following traffic control device request was approved: APPLICANT: Barbara Savely RENEWAL: Handicapped Accessible Parking Space Permit No. 4 LOCATION: North Side of Jefferson Blvd., East of Lafayette Blvd. REMARKS: All criteria have been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. Brian Miller, PO Box 706, Osceola, IN 46561 1. 18123 Cloverleaf Dr., South — Water/Sewer (Key No.002-1015-030555) B. Mr. Brian Miller, PO Box 706, Osceola, IN 46561 1. 52064 Cloverleaf Dr., East — Water/Sewer (Key No. 002-1015-030552) Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend Claims GBN- 8281/7993/8075/8282/7998/8034/8135 $2,932,421.57 11/24/2020 City of South Bend Claims GBN-8329/8331 $811,507.37 11/30/2020 City of South Bend Claims GBN-8398/8399 $720,955.98 11/30/2020 City of South Bend Claims GBN-8424/8427 $7,232,946.71 11/30/2020 City of South Bend Claims GBN-8432/8433 $633,026.70 11/30/2020 City of South Bend Claims GBN-8431/8430 $714,726.57 12/01/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Molnar seconded the motion, which carried by roll call. PRIVILEGE OF THE FLOOR Ms. Martin confirmed there were no postings in the Q&A Live Chat. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried by roll call, the meeting adjourned at 10:15 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President REGULAR MEETING DECEMBER 8, 2020 229 Elizabeth A. Maradik, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: Linda- C actin Linda M. Martin, Clerk