HomeMy WebLinkAbout04/24/08 and 04/28/08 Board of Public Works Regular MeetingPUBLIC AGENDA SESSION APRIL 24, 2008 -.1 2 4
The PL111blic Agenda Session of the Board of Public Works was convened at 10:33 a.m. on April
24, 2008, by Board President Mr. Gary A. Gilot, with Board Member Donald E. Inks present.
Board member Carl P. Littrell was absent. Also present was Board Attorney Cheryl Greene.
Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of
items presented by the public and by City Staff.
Board members discussed the following item from that list.
Addition to the Agenda - Alley Vacation
REJECT BIDS — EDDY STREET COMMONS, PHASE III — UTILITIES - PROJECT NO
PUBLIC AGENDA SESSION
APRIL 24, 2008
Base Bid $391,777.00
Alternate 1 (Hydrotherin KNI) Add /Deduct No Bid
Alternate 2 (Patterson-Kelley Mach C -2000) Add /Deduct No Bid
Alternate 3 (Chemical Treatment) Add $3,20
Contingency Allowance $25,0
Total $419,9 7i)
PUBLIC AGENDA SESSION APRIL 24, 2008
BID:
Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the above bids were
-
� ("erred to the consultant and Century Center for review and recommendation.
APPROVAL OF STREET CLOSURES/PROCESSIONS
i tie ronowing street closures and processions were presented for ap proval:
Sponsor
Description
Date/Time
Location
Motion
_Homeward —
Carried
Procession
April 27, 2008
College Football Nall of
Inks/Gilot
Bound/Habitat
from 12:00 p.m.
Farne to Washington
for Humanity
to 4:30 p.m.
Street (West), South on
Lafayette Boulevard,
East on South Street,
South on Fellows Street,
West on Dean Johnson
Boulevard, North on
Michigan Street to the
College Football Hall of
Fame
S_O_ of
S-O-S Take
April 24, 2008
On Route as Submitted
Inks/Gilot
Tm adi Center
Back the Night
from 6:30 p.m.
March
to 9:00 P.M.
ADOPT RESOLUTION NO. 21-2008 — RESOLUTION ACCEPTING COUNTER-OFFER
AND APPROVING, RATIFYING AND CONFIRMING PURCHASE OF PROPERTY IN THE
CITY OF SOUTH BEND, INDIANA (NAPOLEON STREET — LOT 3 1)
Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 21-2008
RESOLUTION ACCEPTING COUNTER-OFFER AND APPROVING,
RATIFYING AND CONFIRMING PURCHASE OF PROPERTY
IN THE CITY OF SOUTH BEND, INDIANA
(NAPOLEON ST RE ET — LOT 3 1)
WHEREAS, the City of South Bend, Indiana (the "City") has determined that it is
necessary to expand and construct certain right-of-way improvements to Napoleon Street at and
around its intersection with State Road 23 (the "Project"), which Project will serve a public
PUBLIC AGENDA SESSION APRIL 24, 2008
purpose, be of benefit to the health or general welfare of the unit, and be in the best interest of
the citizens of the City; and
WHEREAS, pursuant to Indiana Code § 36 -9 -6 -3 and Indiana Code § 36 -1- 10.5 -1 the
City of South Bend, Indiana Board of Public Works (the ABoard @) is the entity vested with the
authority to receive, manage and care for the property of the City and to oversee the Project; and
WHEREAS, the Board has previously authorized the Staff to continue negotiating the
purchase of the property set forth at Exhibit A (the "ROW Property "); and
WHEREAS, the owner of the ROW Property and the Staff have agreed upon a purchase
price of Fourteen Thousand Four Hundred Fifty -five and 59/100 Dollars ($14,455.59); and
WHEREAS, the Board finds that the negotiated purchase pride is reasonable and should
be approved, ratified and confirmed; and
WHEREAS, the acquisition of the ROW Property does not exceed Twenty -five
Thousand and 00/100 Dollars ($25,000.00).
NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of
Public Works, as follows;
1. The Board hereby accepts the counter -offer made by the owner and approves,
ratifies and confirms the acquisition of the ROW Property, as described in Exhibit A, for a
purchase price of Fourteen Thousand Four Hundred Fifty -five and 59/100 Dollars ($14,455.59).
2. Upon receipt of the filly executed Warranty Deed, the Clerk of the Board of
Public Works of the City of South Bend, Indiana, is hereby authorized and directed to cause the
recordim of said warranty deed in the Office of the St. Joseph County Recorder.
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3. That this Resolution shall be in full force and effect upon its adoption.
Adopted at a meeting of the City of South Bend, Indiana, Board of Public Works held on
April 28, 2008, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend,
Indiana 46601.
BOARD OF PUBLIC WORDS
CITY OF SOUTH BEND, INDIANA
CITY Y OF SOUTH BEND
BOARD OF PUBLIC WORDS
sl Gary Giot
s/ Donald Inks
ATTEST:
s /Linda Martin, Clerk
ADOPT RESOLUTION NO. 22 -2008 — A RESOLUTION SETTING ACQUISITION PRICE
FOR PROPERTY LOCATED IN THE CITY OF SOUTI BEND, INDIANA. (NAPOLEON
STRE ET — LOT 32)
Upon a motion made by Mr. Inks, seconded by Mr. Griot and carried, the following Resolution
was adopted by the Board of Public Works:
RE SOLUTION NO. 22 -2008
A RESOLUTION SETTING ACQUISITION PRICE FOR PROPERTY LOCATED IN THE
CITY OF SOUTH BEND, INDIANA (NAPOLEON STREET — LOT 32)
WHEREAS, the Board of Public Worts of the City of South Bend, Indiana (the "Board ")
previously adopted Resolution No. 17 -2008, entitled "A RESOLUTION CONFIRMING
ACQUISITION OF PROPERTY IN THE CITY OF SOUTH BEND, INDIANA (NAPOLEON
STREET — LOT 32)" on April 14, 2008, which confirmed the Board's desire to acquire the real
property located in St. Joseph County, Indiana, and described as follows:
PUBLIC AGENDA SESSION APRIL 24, 2008 _5
Lot Numbered Thirty-two (32) as shown on the recorded Plat of Hartman and
Woodworth's Addition to the City of South Bend,
(the "ROW Property") and which was conclusive as to all persons; and
WHEREAS, Resolution No. 17-2008, further directed the Staff to prepare a list of
all the property owners or holders of the ROW Property, and of interests in it, sought to be
acquired or to be injuriously affected by the resolution and to file such list with the Board for
furt"ller consideration as to the damages, if any, and the benefits, if any, resulting to such owners
or holders by reason of the appropriation as by law provided.; and
WHEREAS, the Staff prepared and filed with the Board a report as directed by
Resolution No. 17-2008, setting forth the fair market value of said ROW property as Fourteen
Thousand Dollars ($14,000.00) in the form attached hereto; and
WHEREAS, the Board has considered the staff's report and the appraisals, and finds that
the amount of damages of Fourteen Thousand Dollars ($14,000.00) should be paid to the owner
C,
of the ROW Property on account of the Board's acquisition of the ROW Property; and
NOW, THERE-FORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of
Public Works, as follows:
L The Board now awards damages to the owner of the ROW Property in the amount
of Fourteen Thousand Dollars ($14,000.00) on account of the Board's acquisition of the ROW
Property situated in St. Joseph County, State of Indiana, to-wit:
Lot Numbered Thirty-two (32) as shown on the recorded Plat of Hartman and
Woodworth's Addition to the City of South Bend,
Tax Key Number 18-5097-3444.
3. Persons disagreeing with the awards made herein must file a remonstrance, in
writing., on or before May 12, 2008.
writing
., on
In the absence of a written remonstrance the Board shall confirm and sustain the
award herein.
That this Resolution shall be in full force and effect upon its adoption.
Adopted at a meeting of the City of South Bend, Indiana, Board of Public Works held on April
28, 2008, at 1308 Co Building, 227 West Jefferson Boulevard, South Bend, Indiana
46601.
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
sl Gary Gilot
s/ Donald Inks
ATTEST:
s/Linda Martin, Clerk
PUBLIC AGENDA SESSION
APRIL 24, 2008
ADOPT RESOLUTION NO. 23 -2008 — A RESOLUTION APPROVING FORM OF DEED
AND AUTHORIZING CLERK TO EXECUTE DEED (NAPOLEON STREET — LOT 32)
Upon a motion made by Mr. Inks, seconded by Mr. Gift and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 23 -2008
A RESOLUTION APPROVING FORM OF DEED AND AUTHORIZING CLERK TO
EXECUTE DEED (NAPOLEON STREET — LOT 32)
WHEREAS, the Board of Public Works ol!"the City of South Bernd, Indiana (the "Board ")
previously adopted Resolution No. 13 -2008, entitled a "RE SOLUTION RELATED TO
ACQUISITION OF PROPERTY IN THE CITY OF SOUTH BEND, INDIANA (NAPOLEON
STREET — LOT 32) on March 24, 2008, which declared the Board's desire to acquire the real
properly located in St. Joseph County, Indiana, and described as follows:
Lot Numbered Thirty -two (32) as shown on the recorded Plat of Hartman and
Woodorth's Addition to the City of South Bernd,
(the "ROW Property "); and
WHEREAS, after due notice and public hearing, the Board adopted Resolution No. 1.7-
2008, entitled "A RESOLUTION CONFIRMING ACQUISITION OF PROPERTY 11\ THE
CITY OF SOUTH BEND, INDIANA (NAPOLEON STREET — LOT 32)" on April 14, 2003,
which confirmed the Board's desire to acquire the ROW Property and which was conclusive as
to all persons; and
WHEREAS, the Staff prepared and filed with the Board a report, listing two appraisals
prepared, setting forth the fair market value of said ROW property; and
WHERE AS, the Board considered the staff s report and the appraisals, and them. adopted
Resolution No. 22 -2008, entitled "A RESOLUTION SETTING ACQUISITION PRICE FOR
PROPERTY LOCATED IN THE CITY OF SOUTH BEND, INDIANA (NAPOLEON STREET
— LOT 32)" on April 28, 2008, which set the amount of dainages at Fourteen Thousand Dollars
($14,000.00) payable to the owner of the ROW Property; and
WHEREAS, in order to transfer title to the Row Property from the owner to the City, the
Clerk of the Board should. execute and record a deed conveying all right, title and interest in the
ROW Property to the City of South Bend, for the use and benefit of its Board of Public Worms.
NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend, Indiana, Board of
Public Works, as follows:
Lot Numbered Thirty -two (32) as shown on the recorded Plat of Hartman and
Woodworth's Addition to the City of South Bernd,
Tax Ivey Number 18-5097-344-4); and
C. Provide that such conveyance is subject only to all non - delinquent taxes and
assessments; and
d. Be executed by the Clerk under her official seal; and
e. Be in the form attached hereto and incorporated herein.
1 That this Resolution shall be in full force and effect upon its adoption.
PUBLIC AGENDA SESSION APRIL 24, 2008
t
Adopted at a meeting of the City of South Bend, Indiana, Board of Public Works held on
April 28, 2008, at 1308 County-City Building, 227 West Jefferson Boulevard, South Bend,
I ndiana 4660
CITY OF SOUTH BEND, INDIANA
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
sl Gary Gilot
s/ Donald Inks
ATTEST:
S/1-Inda Martin, Clerk
ADOPT RESOLUTION NO. 24-2008 — A RESOLUTION OF THE BOARD OF PUBLIC
WORE-S OF THE CITY OF SOUTH BEND, INDIANA APPROVING TRANSFER OF REAL
PROPERTY TO ALLEN R. SHERD A/K/A ALLEN R. SHERD I
Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 24-2008
A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE
CITY OF SOUTH BEND, INDIANA APPROVING TRANSFER OF
REAL PROPERTY TO ALLEN R. SHERK , a/k/a ALLEN R. SHE RK I
WHEREAS, City of South Bend is the owner of the following described real property situated in
St. Joseph County, Indiana:
I'Llot Numbered One Hundred Four (1 04) as shown on the recorded Plat of South East Addition to
the City of South Bend, in St. Joseph County, Indiana.
0 1
'11I.-i'lereinafter referred to as the Real Property); and
WHEREAS, the City of South Bend., Indiana (City), acting by and through the Board of Public
'Vk'orks, hereby expresses its desire to transfer the Real Property to Allen R. Sherk a/k/a Allen R. Sherk 1;
ai
W'i EREAS, the transfer is pursuant to temis and conditions set forth in an Urban Homesteading
41
Ag ti reement by and between the Redevelopment Commission of the City of South bend Indiana and
A','Ilen R. Sherk dated July 16, 1990 and recorded August 21, 1990 as Document Number 9022582 in the
Oflfiice of the Recorder of St. Joseph County, Indiana; and
W1 IEREAS, Allen R. Sherk a/k/a Allen R. Sherk I is entitled to the Real Property from the City.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE
CITY OF SOUTH BEND, INDIANA AS FOLLOWS:
"I �
I That the transfer of the Real Property situated in St. Joseph County, Indiana, and
generally described as follows:
Lo Numbered One Hundred Four (1 04) as shown on the recorded Plat of South East Addition to
the City of South Bend, in St. Joseph County, Indiana,
shall be, and hereby is authorized.
2. That upon receipt of a fully executed quit claim deed to the Real Property from the
City of South Bend, Indiana to Allen R. Sherk a/k/a Allen R. Sherk 1, the Clerk of the Board of
Public Works of the City of South Bend, Indiana is hereby authorized and directed to cause the
ecordinc of said quit claim in the Office of the St. Joseph County Recorder.
3. That this Resolution shall be in fidl force and effect - upon its adoption.
PUBLIC AGENDA SESSION
APRIL 24, 2008
ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana
Feld on April 28, 2008, at 1308 County -City BLilding, 227 West Jefferson Boulevard, South
Bend, Indiana 46601.
CITY OF SOUTH BEND, INDIANA
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ Donald Inks
ATTEST:
s /Linda Martin, Cleric
APPROVE CLAIMS
Mr. Gilot stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been Bled with the City Fiscal Cffileer and certified for accuracy.
M r. Gilot noted the following claims in the amount indicated were submitted for approval:
N ame
Amount of Claim
Date
City of South Bend Payroll
( $1,161,601.93
4/30/200
Therefore, Mr. Gilot made a motion that after review of the expenditures, the claim be approved
as submitted. Mr. Inks seconded the motion, which carried.
The Cleric was instructed to post the agenda and notify the media and other Persons who have
requested notice of the greeting agenda. No other business carne before the Board. The meeting
adjourned at 11:27 a.m.
BOARD OF PUBLIC WORDS
Linda M. Martin, Cleric
Gary A. Gilot, President
Carl P. Littrell, Member
D ald E. Inks, Member
REGULAR MEETING APRIL 28, 2008
The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, April
28, 2008, by Board President Gary A. Gilot, with Mr. Carl P. Littrell and Mr. Donald E. Inks
present. Also present was Board Attorney Cheryl Greene.
REGULAR MEETING
APRIL 28, 2008
.ADDITIONS TO THE AGENDA
Mr. . noted the addition to the agenda of a bid award for the Century Center Boiler
T-R,eplacement, and an agreement with Kite Realty regarding the Eddy Street Commons project.
1-�
APPROVE MINUTES OF PREVIOUS MEETING
tfpon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the minutes of the
agenda session, regular meeting, and claims review meeting of the Board held on April 10, 2008,
April 14, 2008 and April 21, 2008, were approved.
OPENING OF BID — ENGMAN NATATORIUM RENOVATION AND ADDITIONS PHASE
Item
No.
Description
Total
I
Phase 3-B Base Bid
$546,300.00
2
Alternate 3-13.1
$36,000.00
Alternate 3-13.2
$24,500.00
4
Alternate 3-13.3
($12,100.00)
5
Alternate 3-13.4
$34,500.00
6
Alternate 3-13.5
$41,700.00
L7 I
Alternate 3-13.6
No Bid
TLJpon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above bid was
referred to South Bend Heritage Foundation for review and recommendation.
OPENTING OF QUOTATIONS — DEMOLITION OF THE FORMER JEFFERSON
APARTMENT COMPLEX — PROJECT NO. 108-034 (DOWNTOWN TIFJ
f\/Ir. Gilot advised that this was the date set for the receiving and opening of scaled Quotations for
the above referenced project. The following Quotations were opened and read:
B&J EXCAVATION INC.
11 04 West Donald Street
South Bend, Indiana 46613
Quotation was submitted by: Mr. Darnell O'Neal
QUUIAIIUN:
Item Description Total
No.
I Asbestos Removal, Lead Base Paint Removal, Demolition,
Clearing, and Restoration of the Former Jefferson Apartments
Complex at 332 West Jefferson Boulevard $58,900.00
2 Environmental Allowance $10,000.00
TOTAL $68,900.00
RITSCHARD BROS. INC.
1204 West Sample Street
South Bend, Indiana 46619
Quotation was submitted by: Mr. Donald Ritschard, Jr.
REGULAR MEETING
Item Description Total
No.
I Asbestos Removal, Lead Base Faint Removal, Demolition,
Clearing, and Restoration of the Former Jefferson Apartments
Complex at 332 West Jefferson Boulevard $32,172.0
2 Environmental Allowance $10,000.00
TOTAL $42,172,00
C E EXCAVATING INC.
53767 County Road. 9
Elld - iart, Indiana 46514
Quotation was submitted by Mr. Al Johnson
Item Description Total
No.
1 Asbestos Removal, Lead Base faint Removal, Demolition, —
Clearing, and Restoration of the Former Jefferson Apartments
Complex at 332 West Jefferson Boulevard $29,580.00_
2 Environmental Allowance $10,000.00
TOTAL $39,580.00
EXCAVATING, IN
2010 Went Avenue
Mishawaka, Indiana 46545
Quotation was submitted by Mr. William H. Londin
Item Description Total
No.
1 Asbestos Removal, Lead Base Faint Removal, Demolition,
Clearing, and Restoration of the Former Jefferson Apartments
Complex at 332 West Jefferson Boulevard $3 1,690.00
2 Environmental Allowance $10,000.00
TOTAL $41,690.00
APRIL 28„ 2008
Upon a motion made by Mr. Littrell, seconded by Mr. Inks and carried, the above Quotations
were referred to Community & Economic Development for review and recommendation.
IR-EGULAR MEETING
APRIL 28, 2008
D
Product Code Cost Unit
Exterior/Interior
MAB077 $ 12.09 1 gal
Acrylic Latex Porch & Desk Enamel; Wood
and Concrete; BEST QUALITY; Min. rec.
spread rate/gal. 350 square feet; Min. dry mil
thickness - 1.5 mils; Min. solids by volume
36%; Max. drying time to touch - I hour; Max.
drying time to recoat - 4 hours; Available in
one gallon contairiers.
zn
2
Exterior
MAB409 $ 10.49 1 gal
Acrylic Latex, Flat; BEST QUALITY; Min.
rec. spread rate/gal., 400 sq. feet; Min. dry mil
MAB409 $ 52.45 5 g a l
zn
thickness - 1.4 mils; Min. solids by volume
33%; Max. drying time to touch - 30 minutes;
Max. drying time to recoat - 8 hours-,
Available in one & five gallon containers.
Exterior
MAB024 $ 15.314 1 gal
Acrylic Latex, Semi-gloss; BEST QUALITY;
Min. rec. spread rate/gal., 350 sq. feet; Min.
MAB024 $ 76.70' 5 gal
dry mil thickness - 2.4 mils; Min. solids by
volume 39%; Max. drying time to touch - I
hours; Max. drying time to recoat - 4 hours;
Available in one & five gallon containers.
4
Exterior
MAB043 $ 16.35 1 gal
Acrylic Latex Gloss; BEST QUALITY; Min.
Safety Accent Colors $ 26.99 1 gal
rec. spread rate/gal., 350 sq. feet; Min. dry mil
MA130433 $ 81.75 5 gal
thickness - 1.4 mils; Min. solids by volume
34%,- Max. drying time to touch - I hours;
Max. drying time to recoat - 4 hours;
Available in one & five gallon containers.
5
Exterior
MAB056159 $ 11.$9 1 gal
Latex Primer; BEST QUALITY; Min. rec.
spread rate/gal., 450 sq. feet; Min. dry mil
MAB0567159 $ 59.45 5 gal
thickness - 2.0 mils; Min. solids by volume
37% Max. drying time to touch - 3 hours:
Max. drying time to recoat - 24 hours;
Available in one & five gallon containers.
6
Interior
MAB022 $ 16.49 1 gal
Acrylic Vinyl Latex - Gloss Enamel; BEST
QUALITY; Min. rec. spread rate/gal., 325 sq.
MAB022 $ N/A 5 gal
feet-, Min. dry mil thickness - 1.5 mils; Min.
solids by volume 34%; Max. drying time to
touch - I hour; Max. drying time to recoat - 4
hours-, Available in one & five gallon
containers.
7
Interior
MAB41 0 $ 1039 1 gal
Acrylic Vinyl Latex - Semi-gloss Enamel;
BEST QUALITY; Min. rec. spread rate/gal.,
MAB410 $ 51.95 5 gal
350 sq. feet; Min. dry mil thickness - 1.5 mils;
Min. solids by volume 38%; Max. drying tirne
to touch - I hour; Max. drying time to recoat -
4 hours-, Available in one & five gallon
containers.
8
Interior
MAB402 $ &29 1 gal
Acrylic Vinyl Latex - Flat Enamel; BEST
QUALITY; Min. rec. spread rate/gal., 375 sq.
feet Min. dry mil thickness - 1.5 mils, Min.
MAB402 $ 41.45 5 gal
solids by volume 32%; Max. drying time to
touch - I hour; Max. drying time to recoat - 4
hours; Available in one & five gallon
containers.
,
Exterior
MAB074 $ 1529 1 gal
Oil-Alkyd, High Gloss for Metal; ]BEST
Safety Accent Colors 23.95 1 Gal
QUALITY; Min. rec. spread rate/gal., 300 sq.
MAB074 $ 76.45 5 gal
REGULAR MEETING
APRIL 28, 2008
Its Description
Product Code Cost Unit
feet; Min. dry mil thickness - 2.0 mils; Min,
Safety Accent Colors $ 119.75 5 Gal
solids by volume 37 %; 7%; Max. drying time to
touch - 2 hours Max. drying time to recoat -
24 hours; Available in one & five gallon
containers, Available in yellow colors.
10 Interior/Exterior
MAB074 $ 15.29 1 gal
Gloss Alkyd Enamel Metal Paint for Wood &
Safety /Accent Colors 23.95 1 gal
Metal; BEST QUA-LITY; Min. rec. spread
rate/gal., 350 sq. feet Min. dry mil thickness -
1.05 mils; Min. solids by volume 41%; Max.
drying time to touch - 4 hours; Max. drying
time to recoat - 24 hours; Available in one
gallon containers.
Mr. Custard also recommends that the Board award the Traffic Paint contract to the lowest
responsive and responsible bidder, United Coating Technologies in the amount of unit prices as
bid.
Item Description
. *Exterior Traffic Paint
11
Product Code Cost Unit
4476 White
4477 Yellow $ 8.35 1 gal
In drums with Agitator
Therefore, Mr. Gilot made a motion that the recommendations be accepted and the bids be
awarded as outlined above in unit prices. Mr. Inks seconded the motion, which carried.
(HOTEL/MOTEL TAX)
Mr. Carl P. Littrell, City Engineer, advised the Board that on April 24, 2008, bids were received
and opened for the above referred to project. After reviewing those bids, Mr. Littrell
recommends that the Board award the contract to the lowest responsive and responsible bidder,
Griffen P&H, Inc., 2 10 Toledo Road, Elld Indiana 46516, for the base bid only, in. the
amount of $335,000.00 with a$25,000.00 contingency. Therefore, Mr. Inks made a motion that
the recommendation be accepted and the bid be awarded as outlined above. Mr. Littrell
seconded the motion, which carried.
ADOPT RESOLUTION NO. 19-2008 — A RESOLUTION OF THE CITY OF SOUTH BEND,
INDIANA BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE
PROPERTY
Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution
was adopted by the Board of Public Works:
RESOLUTION NO. 19-2008
A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY
WHEREAS, it has been determined by the Board of Public Works that the following property
is unfit for the purpose for which it was intended and is no longer needed by the City of South
Bend:
Miscellaneous Office Equipment and Printers
See Attached List
P;GULAR MEETING
APRIL 24, 2004
WHEREAS, Indiana Code 5 -22 -22 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City; are unfit for the purpose
for which they were intended and have an estimated value of less than one thousand dollars
($'L ' 000.00).
BE IT FURTHER RE- SOLVED that said items may be transferred or sold at public
auction or private sale, without advertising. However, if the property is deemed worthless, such
na be demolished orjunked.
ADOPTED this 24th day of April, 2004.
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
CITE' OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/ Gary Gilot
s/ Carl ILittrell
s/ Donald Inks
ATTEST:
s /Linda Martin, Clerk
ADOPT RESOLUTION NO. 25 -2004 - A RESOLUTION OF THE SOUTH BEND BOARD
OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND /012 OBSOLETE PROPERTY
1l pon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following
Resolution was adopted by the Board of Public Works:
RESOLUTION NO. 25 -2004
A RE SOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS
ON DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY
WHERE AS, it has been determined by the Board of Public Works that the following property
is unfit for the purpose for which it was intended and is no longer needed by the City of South
Bend:
Miscellaneous Computers
See Attached List
WHEREAS, Indiana Code 5 -22 -22 permits and establishes procedure for disposal of
personal property which is unfit for the purpose for which it was intended and which is no longer
needed by the City.
NOW, THERE- FORE, BE IT RESOLVED by the Board of Public Works of the City of
South Bend that the items listed above are no longer needed by the City; are unfit for the purpose
15or which they were intended and have an estimated value of less than one thousand dollars
( 1;000.00
BE IT FURTHER RESOLVED that said items may be transferred or sold at public
auc!:ion or private sale, without advertising. However, if the property is deemed worthless, such
nay be demolished or junked.
ADOPTED this 24th day of April, 2004.
BOARD OF PUBLIC WORKS
CITE' OF SOUTH BEND, INDIANA
s /Gary A. Gilot, President
REGULAR MEETING
s /Carl P. L,ittrell, Member
s /Donald E. Inks, Member
ATTEST:
s /Linda M Martin, Clerk
APRIL 2& 2008
ADOPT RESOLUTION NO. 26 -2008 - A RESOLUTION OF TIME SOUTH BEND BOARD
OF PUBLIC WORKS REGARDING THE STUDEBAKER. MUSEUM OPERATION AND
COLLECTION EXHIBITS
Upon a motion made by Mr. Inks, seconded by Mr. Littrell and carried, the following Resolution
was adopted by the Board of Public Works:
"SOLUTION NO. 26 -2008
A RESOLUTION OF THE CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS APPROVING TRANSFER OF
AL PROPERTY TO STUDEBAKER NATIONAL, MUSEUM
WHEREAS, City of South Bend is the owner of the following described real property situated
St. Joseph County, Indiana:
SEE EXHIBIT "A" ATTACHED
(hereinafter referred to as the Real Property); and
WHEREAS, the City of South Bend, Indiana ( "City ") acting by and through the Board of Puibi"c
Works, hereby expresses its desire to transfer the Real Property to the Studebaker National Museun —,,
and
WHEREAS, Studebaker National Museum, Inc. is entitled to the Real Property from the (`ity,
pursuant to terms and conditions set forth in an Agreement By and Between the City of South Rend,
Indiana, by and through its board of Public Works and Studebaker National Museum, Inc. datcd
September 26, 2005; and
NOW, THEREFO RE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORDS OF T1 F
CITY OF SOUTH BEND, INDIANA AS FOLLOWS:
1. The transfer of the Real Property situated in St. Joseph County, Indiana, and generally
described as follows:
SEE EXHIBIT "A" ATTACHED
shall be, and hereby is authorized.
2. Upon receipt of a fully executed quit claim deed to the Peal Property from the City
of South Bend, Indiana to Studebaker National Museum, Inc., the Cleric of the Board of Public
Works of the City of South Bend, Indiana is hereby authorized and directed to cause the
recording of said quit claim in the Office of the St. Joseph County Recorder.
3. This Resolution shall be in full force and effect upon its adoption.
ADOPTED at a meeting of the Board of Public Works of the City of South Bend, Indiana
held on April 28, 2008, at 1308 County -City Building, 227 West Jefferson Boulevard, South
Bend, Indiana 46601.
EXHIBIT IT A
Parcel I® Tax :fey Nom: 18-3055 -2136
Lot Numbered Twenty -six (26) in Aim Thomas =First Subdivision of Bank Out Lot No. Seventy-
four (74) in the State Bank =s First Addition to City of South Bend. 64 x 135 ft
Parcel Ito Tax Ivey Nos: 18-3055-2137
REGULAR MEETING APRIL 28, 2008
Forty (40) feet of West ends of Lots Twenty-seven (27) and Twenty-eight (28) in the Ann
'Fhornas= Subdivision of Bank Out Lot Seventy-four (74) to the City of South Bend, Indiana. 40
x 135 ft
Parcel III: Tax Key No.: 18-3055-2138
Lot Numbered Twenty-seven (27) in Ann Thomas= Subdivision of the North part of Bank Out
Lot Numbered Seventy-four (74) of the First Plat of Out Lots of the To 'Am, now City of South
Bend, EXCEPT Forty (40) feet off of the West end thereof. 67 x 92 ft
Parcel IV: Tax Key No ®m 18-3055-2139
Thirty -five (35) feet North side EXCEPT Forty (40) feet End Lot Twenty-eight (28) in Ann
Thomas= Subdivision of Bank Out Lot Numbered Seventy-four (74). 35 x 92 ft
Parcel V® Tax Key No.: 18-3055-2140
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
s/Gary A. Gilot, President
s/Carl P. Littrell, Member
s/Donald E. Inks, Member
ATTEST:
s/Linda M Martin, Clerk
APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA
The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for
TYPE
BUSINESS
DESCRIPTION
AMOUNT
MOTION/
SECONDED
Agreement
New SESCO,
Authorizing Entry Upon
Inks/Littrell
Inc.
Public Property for
Drilling Purposes and
Revocable Pen for
Environmental
Remediation — Right of
Way Next to 312 South
Addendum
DLZ Indiana,
Mayflower Road
South Well Field
$4,945.00
Inks/Littrell
LLC
Treatment Plant
Upgrade — Project No.
107-021 (Water Works
Bond)
Professional
DLZ Indiana,
General Engineering
$20,000.00
Inks/Littrell
Services
LLC
Services for Water
Agreement
Works for 2008 (WW
Professional em-Bach, Environmental $10,840.00 Inks/Littrell
Services Inc. Engineering Services to
Agreement investigate storm water
drainage affecting the
area along Miami St.
U
REGULAR MEETING APRIL 28, 2008
OVAL OF STREET CLOSURES/PROCESSIONS
I he tollowing street closures and processions were presented for approval:
Sponsor
and Twyckenham and
Date/Time
Location
Motion -
South of Ridgedale
C rried
Matthy's Little
(2008 Sewer Bond)
May 3. 2008
Matthy's Park to
Quit Claim
Indiana
Easement for Utility
N/A
Gilot/Littrell
Deed of
Michigan
Lines to run through
to 9:30 a.m,
North on Sheridan Street,
Easement
Power
Central Services
West on Washington
Company
property, 1045 W.
Street, South on
Sample St.
Lombardy Drive to
OVAL OF STREET CLOSURES/PROCESSIONS
I he tollowing street closures and processions were presented for approval:
Sponsor
Description
Date/Time
Location
Motion -
C rried
Matthy's Little
Opening Day
May 3. 2008
Matthy's Park to
Littrell/Inks
League
Kids' Parade
from 8:00 a.m.
Meadow Lane (East),
to 9:30 a.m,
North on Sheridan Street,
West on Washington
Street, South on
Lombardy Drive to
Matthy's Park
Stayin' Afloat
Run for a Life
June 21, 2008
On Routes as Agreed
Gilot/Littrell
5K & 10K
from 7:30 a.m.
to 11:00 a.m.
American
Fallen Hero's
May 18, 2008
Wal-Mart Parking Lot to
Inks/Littrell
Legion Riders
Family Ride
from 8:00 a.m.
Portage Road (South),
to 12:00 p.m.
West on Cleveland Road
to the US 3 3) By Pass
Tony Zirkle for
Pro Life and
May 3 ), 2008
Sidewalks on Jefferson
Inks/Littrell
Congress
Anti-Porn
from 11:45 a.m.
Boulevard, Lafayette
March
to 1:00 P.m.
Boulevard., Washington
Boulevard, and Main
Street
Holy Cross and
May Procession
May 16, 2008
Holy Cross School at
Littrell/hiks
St. Stanislaus
from 8:30 a.m.
1020 Wilber Street to
Parish
to 10:30 a.m.
Lincoln Way West
(South), West on Lincoln
Way West, South on
Johnson Street, East on
Florence Street, South on
Brookfield to St.
Stanislaus Church at 415
Brookfield
Erskine,
Street Closure —
June 28, 2008
Taylor Street from
Inks/Gilot
Incorporated
"Ground Zero —
from 2:00 p.m.
Western Avenue to
Learn from the
to 8:00 p.m.
South Street, Including
Past, Live in
the Coveleski Stadium
REGULAR MEETING APRIL 24, 2008
the Present,
Look towards
the Future!"
Morris
Performing
Arts Center
Sidewalk Cafe
Pere -nit
April I to
October 31,
2008
211 North Michigan
Street
Inks /Littrell
Cinco de Mayo
Cinco de Mayo
May 10, 2008;
Stage at Madison Center,
Inks /L,ittrell
Committee
Parade
9:00 a.m. to
South on Niles Ave. to
11:00 a.m.
Jefferson Blvd., East on
Jefferson to St. Louis,
South on St. Louis to
Cloward Park
Vilene Flenoy
Street Closure
May 31, 2008,
Laney Street between
Inks /Littrell
2:00 p.m. to
Columbia and Fellows
6 :00 p.m.
Streets
UNFAVORABLE RECOMMENDATION - OPEN -AIR LICENSE APPLICATION
Mr. Gilot advised that the following license application has been received:
F IDDLER'S HEARTH, INC.
Ms. Carol Meehan, Fiddler's Hearth, 127 N. Main Street, South Bend, Indiana, submitted to the
Board a request for a Sidewalk Cafe Permit for the sidewalk in front of the business, and an
altered application for a Sidewalk Cafe Permit in the alleyway behind the business. Mr. Gilot
uruade a motion to table the alley sidewalk cafe application until an application under way to
vacate the alley was presented to the Board, and approve the application for a sidewalk cafe in
front of the business. Mr. Inks seconded the motion, which carried. Mr. Inks stated that
Dorvntown South Bend is currently working with Ms. Meehan to work out the addition to the
alloy of a permanent outdoor cafe area.
F AVOI BLE RECOMMENDATION - PETITION TO VACATE THE NEST HALF OF THE
b I RST EAST-WEST ALLEY NORTH OF LASALLE STREET AND WEST OF NOTRE
D AME AVENUE
REGULAR MEETING APRIL 28, 2008
APPROVE TRAFFIC CONTROL DEVICE
Upon a motion made by Mr. Inks, seconded by Mr. Gilot and carried, the following traffic
control device was approved:
NEW INSTALLATION: Handicapped Deserved Parking Space Sign
LOCATION: 1218 Blaine Avenue
REMARKS: All criteria has been met
FILING OF MONTHLY AND PERFORMANCE MEASURE DEPORTS — DEPADTI ENI'
OF PUBLIC WORDS
The Department of Water Works and Central Services submitted their Monthly and Performance
Deports for the month of March, 2008. There being no further discussion, upon a motion made
by Mr. Inks, seconded. by Mr. Littrell and carried, the monthly reports were accepted and filed..
FILING OF SAFETY DEPORTS — DEPARTMENT OF PUBLIC WORKS
The Division of Water Works and Central Services submitted Safety Deports for the month of
March, 2008. These reports reflect injuries /accidents for each month and provide for a
comparison. There being no farther discussion, upon a motion made by Mr. Inks, seconded by
Mr. Littrell and carried, the reports were accepted and filed.
FILING OF CERTIFICATES OF INSURANCE
Upon a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the following
Certificates of Insurance were accepted for filing:
Business
American Legion Lost 308
Maurice Matthys Little League, Inc.
Holy Cross Parish
REGULAR MEETING APRIL 28, 2008
TRATIFY APPROVAL AND/OR RE LEASE CONTRACTOR AND EXCAVATION BONDS
Mr. Anthony Molnar, Division of Engineering, reconu that the following Contractor and
rExcavailon -bonas De ranneci pursuant Co tCesoluilon 1 vv-/-vvv anti /or reieaseci as ionows:
ro
P T App d/
F Business Bond Type e Rel ppro�'e Effective Date
1 eased
C&E Excavating, Inc. Excavation Release June 8,2008
1, aublion Blooming, Heating & Air Excavation Approved April 14, 2008
Conditioning, Inc.
Horv;�ith & Associates, Inc. Excavation Release July 6, 2008
j'\4r, Gilot made a motion that the Bonds approval and/or release as outlined above be ratified.
Mr, Inks seconded the motion, which carried.
APPROVE CLAIMS
Mr, Inks stated that a request to pay claims has been received by the Board; each claim is fully
supported by an invoice; the person receiving the goods or services has approved the claims; and
the claims have been filed with the City Fiscal Officer and certified for accuracy.
Mr. Inks noted the following claims in the amount indicated were submitted for approval:
Name Amount of Claim Date
City of South Bend $1,212,3 4/28/2008
Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved
as submitted. Mr. Littrell seconded the motion, which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a motion made by Mr. Gilot,
seconded by Mr. Inks and carried, the meeting adjourned at 10:05 a.m.
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
ATTEST:
Carl P. Littrell, Member
Dbnald E. Inks, Member
Litida M. Martin, Clerk