HomeMy WebLinkAbout10-06-2020 IPCB MinutesIPC Board Meeting
October 6, 2020
Microsoft Teams
Attendance: Breanna Allen, Rachel Morgan, Jeff Rea, Larry King, Michael Morris, Kara Boyles,
Takesha McClane, Murray Miller, Bilijah Williams
Called to Order: 5:02 pm
● Approval of Agenda
○ Moved by Takesha, 2nd by Jeff Rea
● Approval of Minutes
○ Moved by Jeff Rea, 2nd by Michael Morris
● City Report-Larry King
○ Approve purchase orders as they come to que
○ Meeting with Public Works teams and others every few weeks.
○ Virtual Labs will continue
■ The labs now will be streamed live on Monday’s via Diversity Facebook
page
● Public Works-Kara Boyles
○ 7.5 million construction bids first two quarters
○ 10.7 million dollars in the last two quarters
○ 41% of minority bids (subbed out or awarded directly to a M/WBE)
● Procurement Update-Micheal Schmidt
○ $5 million in total spend for month of September, purchase orders and purchase
card activity
○ $534,000 went to vendors that are classified M/WBE, direct payments only by the
city.
■ 4.97% spend of this month is M/WBE firms
○ Still working to get DFO system updated of vendors who are certified
○ $1.9 million in W/WBE Purchase orders issued since DFO system was launched
(May 1, 2020)
○ Public Works and Micheal Patton team are working to keep track of
subcontractor payments.
● Legal Update- Jenna Throw
○ City has sought information from 2019 disparity study
○ The attorney has responded to the request
○ The city is reviewing the attorneys information within the frame of the law
○ Plan to have more information to share next board meeting
New Business
● New Officers (President, Vice President, Secretary)
● Motion to vote on new officers, Moved by?, 2nd by: Rachel Tomas Morgan
● Secretary Position: Breanna Allen
○ Moved by Takesha, 2nd by Kara
● Vice President Position-Jeff Rea
○ Motion by Rachel Tomas Morgan, 2nd Takesha McClane
● President- Bilijah Williams
○ Motion by Bilijah for Takesha, Takesha declined
○ Bilijah is nominated by Takesha
Diversity & Inclusion Update: Michael Patton
● Office created a letter to all departments supervisors to reach out to Larry when there is
need for contracting and service opportunity where the office can share M/WBE
contractor information.
● Small business assistance suite has been created to support businesses
● Resiliency grant awarded $5,000 (Cares Act Funding) to 60 businesses for assistance
from the pandemic crisis.
○ Small businesses and M/WBE’s received this funding
● Drive in Movie Night, Black Panther (Saturday, Oct. 10th)
● There is a need to purchase additional compliance software that would benefit with
tracking of M/WBE contractors)
● Looking into the following software systems: Prism or B2GNow
Announcements
● Michael Patton recognized Jenna Throw for her tremendous support of the Diversity and
Inclusion
○ Additional recognition of appreciation for Eric Horvath, Kara Boyles, and Michael
Schmidt
● If members have individuals they would like to recommend to fill Takesha’s open role.
Adjourned: 5:53pm