HomeMy WebLinkAboutChange Order No 1 - Olive Street Station Roof Repairs Proj No. 120-028 - Midland Engineering Co., Inc.
GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 17, 2020
Mr. Michael W. Frahn
Midland Engineering Company, Inc.
52369 State Road 933 North
South Bend, IN 46637
rhaas@midlandengineering.com
RE: Change Order No. 1 – Olive Street Station Roof Repairs – Project No. 120-028
Dear Mr. Frahn:
The Board of Public Works, at its meeting held on December 17, 2020, approved the above
referenced Change Order for an increase of $35,480 and an additional forty-one (41) days,
bringing the current contract amount to $183,680, with a new completion date of December 31,
2020.
Enclosed is a copy of the Change Order for your records.
If you have any further questions regarding this matter, please call this office at (574) 235-9251.
Sincerely,
s/Linda M. Martin, Clerk
Enclosure
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Zach Hurst, Project Engineer
SUBJECT: Change Order No. 1 - Project No. 120-028
Olive Street Station Roof Repairs
DATE: November 3, 2020
Change Order no. 1 for the subject project brings the cumulative total of changes beyond the
state-mandated 20% threshold for added work. However, the entirety of the addition portion of
the change order represents unforeseen conditions, as follows:
• The substrate material below the existing tile roof is more complex than anticipated,
requiring more material and labor to remove and replace the timber blocking and place a
waterproofing sealant before resuming the tile replacement
• The internal copper gutter system is beyond repair and must be replaced in full. A
portion was assumed for replacement in the original contract, but as the Contractor
began to uncover the material and begin to work on it, he realized it was beyond its
useful life and the entire system must be replaced to keep the roof water-tight and help
to eliminate the mold problem in the building
December 17, 2020
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
Project Number: _______________ Project Name: __________________________ Change Order #: ____
DATE INITIATED:BPW DATE:
Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.).
Attachments: (List documents support change required)
Amount of Increase / Decrease: $____________________Categories (Pick One):
Scope of Work
Differing Site Conditions, Changed Conditions
Conflicted Specifications and Drawings
Failed Materials
Error
Omission
Final Quantity Adjustment
______________________
Previously approved Change Order(s): $___________________
Current Percent of Change: ____________________ %
New Total Amount: $____________________
Total Percent of Change: ____________________ %
Funding Secured From: __________________________
(filled out by PM)
RECOMMENDED BY:
Project Inspector (Print Name)(Signature)(Date)
REVIEWED BY:
Construction Manager (Print Name)(Signature)(Date)
APPROVED BY:
Engineering Project Manager (Print Name)(Signature)(Date)
APPROVED BY:
City Engineer (Print Name)(Signature)(Date)
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/03/2020
Name Zach Hurst Department DPW
BPW Date 11/10/2020 Phone Extension 3057
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. 1 Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Midland Engineering Company, Inc.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Olive Street Station Roof Repairs
Project Number 120-028
Funding Source Water Works Capital
Account No. PO-0005217
Amount $35,480.00
Terms of Contract
Purpose/Description Change order covering unforeseen conditions under tile roof, and replacement
of copper gutter.
For Change Orders Only
Amount of
Increase
Decrease
$ 35,480.00
($ )
Previous Amount $ 148,200.00
Current Percent of Change:
Increase
Decrease
23.94%
( %)
New Amount $ 183,680.00
Total Percent of Change:
Increase
Decrease
23.94%
( %)
Time Extension Amount: 41 days
New Completion Date: 12/31/2020