HomeMy WebLinkAboutAward Quote - Triumph Court Lighting Addition Proj No. 120-006E - Martell Electric, LLC
GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 17, 2020
Ms. Jennifer Martell
Martell Electric, LLC
4601 Cleveland Rd.
South Bend, IN 46628
areeves@martellelectric.com
RE: Quotation Award – Triumph Court Lighting Addition – Project No. 120-006E
Dear Ms. Martell:
The Board of Public Works at its meeting held on December 17, 2020, awarded the above
referenced quotation to you in an amount not to exceed $37,696.80.
Please forward the following documents in one submittal by January 7, 2021 to my attention
for Board of Public Works approval to lhensley@southbendin.gov:
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
Enclosure
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Finnian Cavanaugh, Project Engineer
SUBJECT: Award Project No. 120-006E Triumph Court Lighting Addition
DATE: December 8, 2020
On December 8, 2020 the Board of Public Works opened quotes for the above project. I have
reviewed them and found them correct.
The quoters ranked as follows:
Quoter Total Quote
Amount
1. Martell Electric $37,696.80
2. Michiana Contracting, Inc. $38,186.00
3. Pemberton Davis Electric $39,996.00
4. Hawk Enterprises $42,840.00
I recommend award of a contract for Triumph Court Lighting Addition to the lowest
responsive / responsible quoter, Martell Electric in the amount of $37,696.80.
Sufficient funds have been appropriated from Light Up South Bend, 404-06-600-500-422018-
06LUSB (PR-00003680).
Please email with your questions (fcavanau@southbendin.gov) or call (5961).
Enc. Quote Tabulation
QUOTE TABULATIONProject Name: Triumph Court Lighting AdditionProject No: 120‐006ETriumph Court Lighting AdditionItem No. Line Item Quantity UnitUnit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost1Light Fixture Type A4 EA$5,000.00 $20,000.00 $6,799.00 $27,196.00 $7,050 $28,200.00 $7,000.00 $28,000.00 $7,000 $28,000.002Lighting Foundation4 EA$900.00 $3,600.00 $700.00 $2,800.00 $875.00 $3,500.00 $850.00 $3,400.00 $1,000.00 $4,000.003Handhole, Fiberglass Reinforced Polymer Concrete4 EA$500.00 $2,000.00 $818.00 $3,272.00 $750.00 $3,000.00 $950.00 $3,800.00 $900.00 $3,600.004Conduit, PVC, 2" Sch 40280 LF$9.00 $2,520.00 $11.00 $3,080.00 $8.50 $2,380.00 $12.00 $3,360.00 $16.00 $4,480.005Wire, No. 4560 LF$4.00 $2,240.00 $1.51 $845.60 $1.45 $812.00 $1.90 $1,064.00 $3.00 $1,680.006Wire, No. 8280 LF$2.00 $560.00 $1.30 $364.00 $0.75 $210.00 $1.20 $336.00 $3.00 $840.007Wire, No. 10120 LF$1.00 $120.00 $1.16 $139.20 $0.70 $84.00 $0.30 $36.00 $2.00 $240.00Total$31,040.00$37,696.80 $38,186.00 $39,996.00 $42,840.00I hereby certify that the above truly and accurately represents bids received for this project on December 8, 2020Finnian Cavanaugh, Project EngineerEngineer's Estimate Martell ElectricNon-Collusion AffadavitYesPemberton Davis Electric Hawk EnterprisesYes YesMichiana ContractingYesS:\Public Works\Projects\Projects by Year\2020 Projects\120‐006 2020 Light Up South Bend\1 ‐ Admin\1 ‐ BPW Documents\120‐006E Requote\120‐006E Quote Tabulation 12082020.xlsx
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 17th Day of December, 2020, by and between,
Martell Electric, LLC, 4601 Cleveland Rd., South Bend, IN 46628, HEREINAFTER called the
Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 120-006E
DESCRIPTION: TRIUMPH COURT LIGHTING ADDITION
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: NTE $37,696.80
FUNDING: PR-00003680
The unit prices for this improvement were those prices as received and accepted by the Board on
the 8th Day of December, 2020.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS MARTELL ELECTRIC, LLC
Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name
Therese J. Dorau, Member Jordan V. Gathers, Member Signature
Joseph R. Molnar,
Member
Attest: Linda M. Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I,, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary Corporate Seal
37,696.80Thirty-seven thousand six hundred ninety-six dollars 80/10017th. December 20
6,79927,196 7002,8008183,2723,0801.5111.00845.601.303641.16139.2037,696.80bonds of any kind have been excluded as they are not required according to the bid documents
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SCOPE OF WORK
CITY OF SOUTH BEND
PROJECT NAME: Triumph Court Lighting Addition
PROJECT NO. 120-006E
QUOTES DUE December 8th, 2020, 9:00 AM Local Time
Electronic quotes shall be sent to bpwbids@southbendin.gov
I. PROJECT DESCRIPTION
A. The project includes the furnishing of all equipment, material, insurance, and labor for the addition of
four (4) streetlights and underground wiring around the intersection of Napoleon St, Burns Ave,
and Duey St. within the City of South Bend, IN.
II. PREVAILING SPECIFCIATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and
CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this
project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND
SPECIFICATIONS prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to “State Specifications,” it shall mean the 2020
INDOT Standard Specifications for the letting effective after September 1, 2019.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS,
the SPECIAL PROVISIONS will govern.
III. TERM “OR EQUAL”
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the “or
equal” offered meets the specification.
IV. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a permanent part
of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax).
The exemption number will be furnished to the Contractor upon award.
V. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees,
and other expenses, arising from or out of the negligent performance of this Contract by Contractor,
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or because of arising out of any defect in the goods, materials or equipment supplied by the Quote
provider.
VI. INSURANCE
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 103
B. Additions:
1. All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a. General Liability: Premises-Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen’s Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e. The City of South Bend shall be named as additional insured on the Certificate of Insurance.
VII. CONTROL OF WORK
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City of South
Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct payment
for this item.
3. The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South
Bend Department of Public Works.
VIII. LEGAL RELATIONS
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend.
2. The Contractor shall apply for and obtain any and all required permits for the work from local, state,
and federal agencies and shall comply with permit requirements, including the St. Joseph County
/ City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor
shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with
the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner
reserves the right to immediately terminate the public work project awarded should the Contractor
be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result
in the forfeiture of Contractor’s performance bond to the Owner.
IX. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sec. 108
B. Additions:
1. The project will have a completion date of April 30, 2020. The contract time will start when the
Notice to Proceed is delivered and signed.
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2. The City and Contractor will hold a pre-construction meeting following award of the contract. The
date of the Notice to Proceed will be agreed at that meeting.
3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
X. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works within
seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent
of the claim with supporting data shall be delivered within fourteen (14) calendar days after such
occurrence unless an official of the Public Works Department allows an additional period of time to
ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost
to delays beyond the control of the Contractor if a claim is made in accordance with this provision.
Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor
disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the Contractor
demonstrates to the satisfaction of the City that the delay in the progress of the work was due to
such weather. The basis to define normal weather with be the data compiled by the United States
Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including
fault or negligence of Contractor’s subcontractors, caused the delay, or for which any remedies are
provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XI. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions:
1. Events of Default shall include Contractor’s failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry out
the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies
provided under separate provisions of this contract, the right of set-off against any payments due
or to become due to the Contractor against the retainage, the right to take over and complete the
Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that
the Contractor has in order under Contractor’s subcontracts are assigned to the City, subject to the
City’s right to take assignment of all or only selected subcontracts at the City’s discretion. The sole
obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed
after the date of the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other document
that may be necessary in the sole opinion of legal counsel to the City’s Board of Public Works to
evidence compliance with this provision. The Contractor shall promptly deliver such documents
upon the City’s request. In the case of such assignment, unless otherwise agreed in writing, The
Contractor remains liability to subcontractors for any payment already involved, and for any claim,
suit or cause of action based upon or resulting from any error, omission, negligence or other breach
of contract by the Contractor, its officers, employees, or agents arising prior to the date of
assignment to the City.
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XII. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions:
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and the
Owner, that the Contract Time for completion of the work described herein is a reasonable time,
taking into consideration the average climatic and economic conditions and other factors prevailing
in the locality of the work, and excludes the time for unavoidable delays which were beyond the
control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages
a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in
default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner,
acts of another Contractor in the performance of a Contract with the Owner, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of
payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
c. Provide As-Built drawings in accordance with the City of South Bend Prevailing Specifications
for Public Works.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver
of Lien.
XIV. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
d. Installation and safety requirements
XV. OTHER UTILITIES
A. Prevailing Specifications: None
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B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana811.org, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor’s responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone,
etc. in order to assure that all utilities that need to be replaced or relocated can be done with a
minimum disturbance to service. The Contractor shall also be responsible for coordinating
schedules with the various utilities such that they can proceed with their relocation work as
efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVI. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sections 105 & 801
B. Additions:
1. Maintenance of traffic during construction shall conform to the “Indiana Manual on Uniform Traffic
Control Devices” and the City of South Bend Design and Construction Standards.
2. The Contractor shall arrange and prosecute the work specified for this contract in such a manner
that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve
the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary
facilities shall be left unattended in the right-of-way of any street or left parked overnight without
proper marking and lighting.
3. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its
proposed schedule of operations for the review of the Engineer. The schedule of operations as
reviewed by the Engineer shall be maintained at all times.
4. There will be no direct payment for this work.
XVII. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment for the addition of four (4) streetlights and underground wiring around the
intersection of Napoleon St, Burns Ave, and Duey St within the City of South Bend.
2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and
their property from damage caused by the Contractor’s operations.
XVIII. PLANS
A. Prevailing Specifications: City of South Bend CONSTRUCTION STANDARDS AND SPECIFICATIONS
B. Additions:
1. The plans consist of 5 Sheets.
2. The work shall conform to the plans.
3. The drawings are schematic in nature.
4. The CONTRACTOR is responsible for estimating dimensions and quantities of materials.
5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall govern.
XIX. LIGHTING
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A. Prevailing Specifications: 2020, INDOT Standard Specifications Sections 807
B. Additions:
1. Luminaries and Accessories
A. Light Pole:
1. Manufacturer: Sternberg or approved equal.
2. Pole, Type “A” catalog number 2600RFP5(Vernon)-16AG-GFI-BK
3. Material: 20” x 30” high base shall be designed with a cylindrically shaped
lower section with gradually slopes to a curved upper section and shall be
made of heavy wall, 356 alloy cast aluminum. It shall have a 1” thick floor cast
as an integral part of the base. Straight fluted shaft shall be made of ASTM
6061 extruded aluminum and tempered to a T6 condition. The shaft shall be
externally welded circumferentially to the base.
4. Section Shape: Straight fluted shaft with candy cane arm. Candy cane arm
shall be welded and parallel to straight fluted shaft.
5. Height: Bottom of Luminaire at 16’.
6. Accessories:
a. Handhole: Secure with tamper-proof, stainless steel hardware.
b. Anchor Bolts: Hot dipped galvanized “L” type.
c. Refer to pole detail sheet, see attached, for mounting locations of bolt
on breakaway banner arms, GFI weather proof receptacle and bolt on
speaker hub.
d. Wind load for pole to be designed at 90 mph.
e. Access door: A door shall be provided for wiring and anchor bolt access.
It shall be secured with tamper proof, stainless steel hardware.
B. LED Luminaire:
1. Manufacturer: Sternberg or approved equal.
2. Luminaire type “3”, catalog number 1910/5LBL-RE3GSM-Multi-RPM-
CC3693150MH-BK and luminaire type “5”, catalog number 1910/5LBL-
RE5GSM-Multi-RPM-CC3693-150MH-BK.
3. Description: Decorative roadway downlight luminaire with fitter.
4. Size: 22-1/2” tall x 18-5/8” wide.
5. Material: Spun aluminum full shade, fitter shall be 319 heavy wall aluminum
with eight flutes. The fitter shall be welded to the arm end for safety and to
ensure the fixture will be plumb. Polycarbonate acorn globe. Candy cane arm
with.125 wall thickness 6061-T51 aluminum scrolls.
6. Enclosure: Weatherproof seal with between housing and doorframe.
7. Photometric Control: Luminaire type “3”, Type III distribution and luminaire “5”,
Type V distribution all with rotatable and interchangeable reflectors.
8. Installation: Outdoor use only.
9. Light Engine Description
a. The luminaire shall use high output, high brightness Cree LED’s
b. The Cree LED’s shall be mounted, in arrays, to printed circuit boards
designed to maximize heat transfer to the heat sink surface
10. Performance
a. The LED luminaire shall meet requirements for “cutoff” or “full cutoff”
type fixtures
b. The LED light engines and drivers shall operate over a –40ºC (-40°F)
to +41ºC (104°F) ambient air temperature range
c. The temperature rise from ambient to the LED mounting location on
the heat sink shall not exceed 35ºC (63°F) under continuous operation
at rated output
d. The high performance white LED’s shall have a life expectancy of
50,000 hours to 70% of original brightness
e. The high brightness LED’s shall be 4500K (6000K, 3500K options)
color temperature with a minimum of 75 CRI
f. The LED luminaire shall have a minimum 5200 delivered lumen output
when operated at steady state with an average 25°C ambient air
temperature
g. The luminaire shall have an IESNA Type V (III option) classification
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11. Light Engine Construction
a. The LED light engine shall consist of a circuit board comprised of FR4
with thermal vias or an insulated aluminum substrate. LED attachment
adhesive shall be no less than 90% pure silver to insure optimal
electrical and thermal conductivity
b. The complete face of the LED light engine panel shall be conformal
coated with acrylic to a minimum thickness of 0.002 inch (dry) to
adequately protect the light engine from moisture and corrosion
c. The LED light engines shall be environmentally friendly and 100%
recyclable. They shall be certified by the manufacturer as conforming
to the Restriction of Hazardous Substances Directive (RoHS) adopted
in February 2003 by the European Union. The manufactured product
will not contain lead, mercury or hazardous substances.
12. Electronic Driver
a. The driver shall be a DC voltage, current limiting design with a
universal 120 thru 277 AC input range
b. The driver shall be UL Listed
c. The driver shall have a minimum efficiency of 90%
d. Driver performance shall meet the following electrical characteristics
i. THD: Less than 20%
ii. PF: Greater than 0.90
iii. Self-limiting short circuit protection
e. Driver shall contain over-heat protection which reduces output to less
than half rating if case temperature reaches 85°C
f. Must pass the U.L. lightning surge test and isolate the LED light engine
from power line transients
13. Warranty
a. The Light Engines shall be free from all defects in materials and
workmanship for a period of five (5) years from date of manufacture
b. The driver manufacturer shall guarantee the power supply be moisture
proof and capable of performing for a minimum period of five (5) years
C. Shop Drawings: Provide detailed dimensions and components of luminaire and pole.
2. Conduit and Wiring
A. See City of South Bend Standards and Specifications, §6-6
B. Conduit shall be two (2) inch Schedule 40 HDPE and installed with tracer wire for future
locates. The HDPE shall be suitable for direct burial applications and shall not be
installed when either the temperature or ambient temperature is below negative ten (–
10) degrees Fahrenheit.
C. Conduit shall be installed by directional drilling with minimal disturbance to existing
sidewalk and tree lawn.
D. Connections between lights, including circuit wiring and ground, shall be 2x No. 4
gauge copper wire with 1x No. 8 ground. No. 4 wire shall be 4-1/C, No. #4, THWH,
Colored, Stranded Copper in Cable-Duct to be placed in a conduit.
E. No. 10 gauge copper wire shall be installed from base of pole to luminaire.
3. Handholes
A. See INDOT §807.09
B. Handholes shall be heavy weave fiberglass reinforced polymer concrete service
boxes.
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Bose Plate For Pole, ----\"-'�"anchor bolt spacing And Pattern As Per Pole Manufacturer.
Grout Tight After LeveDng.
Cadweld
1/Z'xlO'-GroundRod
3 Rebar Ties At 12"0.c.
Furnish Per l.ight fixture Schedule
Leve/ Nuls Top & Bottom
24" Round Base Above Grade. AU Edges ShaU Have 3/4" Chamfer.
Anchor Bolls Supplied Wilh Pole.
l===C::l=:==l
#3 RebcrTiesAt 12·O.c.
4-#5 Vertical Rebar
Foundation Base As Recomended By Ughling Pole Manufacfurer And son Condition.
CONCRETE POLE BASE DETAIL AT PARKING LOT
Scale: Not To Scale
Grade
Incoming lighting and Receptacle Circuils. Refer to Sheet s 2-3 tor Conduit Sizes.
TYPICAL HANDHOLE DETAIL
SCALE: NOTTO SCALE
utgoing Lighting and Receptacle Circuits. Refer lo Sheets 2-3 for Conduit Sizes.
Base Plate For Pole, ----r, anchor bolt spacing And Pattern As Per Pole Manufacturer.
GroutTight After Leveling.
F111ish
#6Awg
Cadweld
112·x10'-GroundRod
3Rebar1iesAI 12"O.c.
Furnish Pe,Ughtfbqure Schi,dule
Level Ni!ls Top & Bottom
j' r24"ROUl]dBase Above.Grade. A/J
'/. Ei:lges.St.iall}IO'{e 3/ltChamfer. · R1.1QSmootli)'Jnish ·
Anci:lOr f¥llls SuppliedWdtiPOle. �l==o==>j
3 Rebar Ties At IZ' O.c.
4-#5 Vertical Rebar
Foundaffon Base As Recomended By LJghting Pote Manufacllffer � And Soll Concfrlion.
Base Plate For Pole,---;-,, qnchqr bolt spacing And Palfem As Per
f,/o/e ManufaclUTer.
GroutTight AfieI Leveling.
Finish Grade
#6Awg
Cadweld
1/Z'x 10' Ground Rod
3Rebar1iesAt 12"0.c.
4-#5 Verlic:al Rebar
Foundation Base As Recomended By l.igh/ing Pole Mahufachlrer And Soil Condi/ion.
4
ES-001
CONCRETE POLE·BASE DETAIL AT GRASSY AREAS t--3-t--___ c __ o_N __ C_R_ETi_E_P_O __ LE __ B __ A __ S __ E __ D __ ET. __ AI __ L_A_T_W._A_LK_s __ Scale: Not To Scale ES-001 Scale: NotTo Scale
Ughting Handhole
Lighting, 2' Conduit
8 UGHTING HANDHOLE LOCATION (TYP.)
ES--001 Scale; 1/4'=1'-0'"
Ught Pole Foundahon
Light Pole Base
7 LIGHT POLE FOUNDATION, WATER MAIN COORDINATION
E5--001 Scale: Not to Scale
r,r
* Above Grade DetaR Per Location as Set forth in Other Pole Base Details
24"
�
Note: Locate fusing so their accessible at pole handhole for replacement
Receptacle Circuit ----,',-j --i
Grade
To Planter Receptacle orBoRorocl.i::':h:=:t====+::::/
.11---1+---Gnd, #IOAwg.
ll-.l,-t---+t---Phose Legs To Fixture Ba"ast, #IOAwg.
Speaker Wire (by others} up to Pole Mounted Speaker (by olhers). Refer to Sheet El-100 for Locations_
Planter Receptacle and/or Bollard Light Circuits where Required. Refe to Sheet El-100.
Incoming and outgoing Speake1 Conduits. Referto SheetEl-100 For Required Locations.
Anchor Bolts Supplied Wdh Pole. Refer To Concrete Pole--i Base DetaH 1his Sheet :
Cadweld
Incoming Ughting and Receptacle-Circuits. Refer to SheetEl-100 for Conduit Sizes. (TypJ
Outgoing Ughting And Receptacle Circuits. � l==D==l TYPICAL POLE BASE WIRING DIAGRAM
f5.001 SCALE: NOTTO SCALE
IJ2"x 10' GrourydRod
r,r,
4" New England Cap(Black}
4'X4x6' PVC Fenc . .,--�,-- , Pn?tfJf4%l2" Post{Black)
CONCRETE POLE BASE DEfAIL OVER UTILJTTES
Scale: Not To Scale
Grade
I l I I
Conduit
I
I !_ __ !
£Rm,[[
2 PLANTER AREA OUTLET DETAIL
ES-001 SCALE; NOT TO SCALE
SID£
HeawDulvCast/fonUd · Concrete ForThreeSepar ate Compartmenls Sidewalk 1·-11 v2·
r,r
24"ClassDI reinforced. concrete
Aggregale
t;:::,t_:::;;--=§d==::::n--b--P:::-=--_=;;j-'�--�
-l'-10" -
1'-!01/2"
1'111/2'
'l-0"
',U;
5 CONCRETE UTILITY HANDHQLE DETAILS
C1-301 SCALE: NOT TO SCALE
GroundITne
Groutoround condurr
Conduit Entering Handhole
[ill
E5-001
27-l?BJ
Refer to Quote Specifications for all sizings and locations
Speaker Hub, Type "C" & "D" Light Pole Only
BUILDING
CT.> &:,
..-..-
CONCRETE BASE. REFER TO DETAILS ON SHEET ES-001
LIGHT POLE DETAIL
Scale: NOT TO SCALE
2'-6 ½" 185;r2'-1" 2'-1"
1'-8"
GFI OUTLET
2"End Cap w/ 3/4" Reverse NPS Thread
STREET
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� I I 1ROYER CONSTRUCTION DOCUMENTS FOR: ::::=D=A=TE=======! �
� _, 111111 GROUP I ���'i3��T 07052.00 �Leadera in Planning, Des�n, & Management Se/Vires for Enduring Built Environments I SHE ET @
�550UnionStreet Ph(574)259-9976 EDDY STREET COMMONS �
-Mishawaka,IN46544 Fax(574)259-9982 SOUTH BEND, INDIANA "§;..§�=�=;;;;�;;;;;;==�==========;;_�===;;;;;;;;;;�8E5-002
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date: December 8, 2020
Name: Finnian Cavanaugh Department of Public Works – Engineering Division
BPW Date: December 17, 2020
Phone Extension: 5961 or
fcavanau@southbendin.gov
Required Prior to Submittal to Board BPW Attorney X Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Martell Electric
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Triumph Court Lighting Addition
Project Number 120-006E
Funding Source Light Up South Bend
Account No. 404-06-600-500-422018-06LUSB-
Amount $37,696.80
Terms of Contract NTE
Purpose/Description Award quote for an addition of four (4) new street lights with
underground wiring at Burns Ave. and Duey St. near Napoleon
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 17, 2020
Mr. Scott Kirkpatrick
Michiana Contracting Inc.
7843 Lilac Rd., PO Box 929
Plymouth, IN 46563
skirkpatrick@michianacontracting.com
RE: Quotation Award – Triumph Court Lighting Addition – Project No. 120-006E
Dear Mr. Kirkpatrick:
The Board of Public Works, at its meeting held on December 17, 2020, awarded the above
referenced quotation to Martell Electric, LLC, in an amount not to exceed $37,696.80.
We thank you for quoting and hope you will quote with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 17, 2020
Ms. Johanna Plank
Hawk Enterprises, Inc.
1850 E. North St.
Crown Point, IN 46307
caylee@hawk-inc.com
RE: Quotation Award – Triumph Court Lighting Addition – Project No. 120-006E
Dear Ms. Plank:
The Board of Public Works, at its meeting held on December 17, 2020, awarded the above
referenced quotation to Martell Electric, LLC, in an amount not to exceed $37,696.80.
We thank you for quoting and hope you will quote with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 17, 2020
Mr. John A. Ferro
Pemberton Davis Electric
916 E. McKinley Ave.
Mishawaka, IN 46545
tleibovitz@pembertondavis.com
RE: Quotation Award – Triumph Court Lighting Addition – Project No. 120-006E
Dear Mr. Ferro:
The Board of Public Works, at its meeting held on December 17, 2020, awarded the above
referenced quotation to Martell Electric, LLC, in an amount not to exceed $37,696.80.
We thank you for quoting and hope you will quote with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk