HomeMy WebLinkAboutAward Quote - Speed Radar Sign Installation Proj No. 120-064 - Michiana Contracting Inc.
GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 17, 2020
Mr. Scott Kirkpatrick
Michiana Contracting Inc.
7843 Lilac Rd., PO Box 929
Plymouth, IN 46563
skirkpatrick@michianacontracting.com
RE: Quotation Award – Speed Radar Sign Installation – Project No. 120-064
Dear Mr. Kirkpatrick:
The Board of Public Works at its meeting held on December 17, 2020, awarded the above
referenced quotation to you in the amount of $44,850 for the Base Quote and Alternate No. 1.
Please forward the following documents in one submittal by January 7, 2021 to my attention
for Board of Public Works approval to lhensley@southbendin.gov:
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
Enclosure
Page 1 of 1
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Charlotte Brach, Project Engineer
SUBJECT: Award Project No. 120-064
Speed Radar Sign Installation
DATE: December 8, 2020
On December 8, 2020, the Board of Public Works opened and read quotes for the above project,
which consisted of a base quote and one alternate.
The bidders ranked as follows:
Base Quote
Quoter Amount
1. Michiana Contracting Inc. $35,350
2. Martell Electric, LLC $46,361
3. Pemberton Davis Electric $46,480
Alternate No. 1
Quoter Amount
1. Michiana Contracting Inc. $9,500
2. Martell Electric, LLC $13,246
3. Pemberton Davis Electric $13,280
I recommend award of a contract for the Base Quote and Alternate No. 1 to the lowest
responsive / responsible bidder, Michiana Contracting Inc. in the amount of $44,850.
Sufficient funds have been appropriated from Local Roads and Streets, 251-06-600-506-442001.
Please call with your questions.
Enc. Bid Tabulation
QUOTE TABULATION
Speed Radar Sign Installation
Project No: 120-064
For Quotes Due: December 8, 2020
Base Quote
Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total
1 Solar Powered Radar Speed Display Sign 7 EA 5,000.00$ 35,000.00$ 4,300.00$ 30,100.00$ 6,132.00$ 42,924.00$ 6,200.00$ 43,400.00$
2 Speed Radar Sign Foundation 7 EA 2,000.00$ 14,000.00$ 750.00$ 5,250.00$ 491.00$ 3,437.00$ 440.00$ 3,080.00$
BASE QUOTE TOTAL 49,000.00$ 35,350.00$ 46,361.00$ 46,480.00$
Alternate No. 1
Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total Unit Price Item Total
1 Solar Powered Radar Speed Display Sign 2 EA 5,000.00$ 10,000.00$ 4,300.00$ 8,600.00$ 6,132.00$ 12,264.00$ 6,200.00$ 12,400.00$
2 Speed Radar Sign Foundation 2 EA 2,000.00$ 4,000.00$ 450.00$ 900.00$ 491.00$ 982.00$ 440.00$ 880.00$
ALTERNATE NO. 1 TOTAL 14,000.00$ 9,500.00$ 13,246.00$ 13,280.00$
I hereby certify that the above truly and accurately represents bids received for this project on December 8, 2020
Charlotte Brach, Engineer I
YY
Engineer's Estimate Michiana Contracting Inc.
Non-Collusion Affadavit
Engineer's Estimate Michiana Contracting Inc.
BASE QUOTE AND ALTERNATE NO. 1 TOTAL 63,000.00$
Y
Pemberton Davis Electric
Pemberton Davis Electric
44,850.00$ 59,760.00$
Martell Electric, LLC
Martell Electric, LLC
59,607.00$
Page 1 of 1
Charlotte Brach
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 17th Day of December, 2020, by and between,
Michiana Contracting Inc., 7843 Lilac Rd., PO Box 929, Plymouth, IN 46563, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 120-064
DESCRIPTION: SPEED RADAR SIGN INSTALLATION
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $44,850
FUNDING: PR-00005611
The unit prices for this improvement were those prices as received and accepted by the Board on
the 8th Day of December, 2020.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS MICHIANA CONTRACTING INC.
Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name
Therese J. Dorau, Member Jordan V. Gathers, Member Signature
Joseph R. Molnar,
Member
Attest: Linda M. Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I,, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary Corporate Seal
17th. December 20
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/24/2020
Name Charlotte Brach
Department
Engineering
BPW Date 12/8/2020 Phone Extension 9246
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 120-064 Speed Radar Sign Installation
Project Number
Funding Source Local Roads and Streets
Account No. 251-06-600-506-442001
Amount
Terms of Contract
Purpose/Description Opening of Quotes for Speed Radar Sign Installation in various locations.
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 12/8/2020
Name Charlotte Brach
Department
Engineering
BPW Date 12/17/2020 Phone Extension 9246
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Michiana Contracting Inc.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name 120-064 Speed Radar Sign Installation
Project Number
Funding Source Local Roads and Streets
Account No. 251-06-600-506-442001
Amount $44,850
Terms of Contract Base Quote and Alternate No. 1
Purpose/Description Award Base Quote and Alternate No. 1 for Speed Radar Sign Installation in
various locations.
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 17, 2020
Ms. Jennifer Martell
Martell Electric, LLC
4601 Cleveland Rd.
South Bend, IN 46628
areeves@martellelectric.com
RE: Quotation Award – Speed Radar Sign Installation – Project No. 120-064
Dear Ms. Martell:
The Board of Public Works, at its meeting held on December 17, 2020, awarded the above
referenced quotation to Michiana Contracting Inc., in the amount of $44,850 for the Base Quote
and Alternate No. 1.
We thank you for quoting and hope you will quote with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 17, 2020
Mr. John A. Ferro
Pemberton Davis Electric
916 E. McKinley Ave.
Mishawaka, IN 46545
tleibovitz@pembertondavis.com
RE: Quotation Award – Speed Radar Sign Installation – Project No. 120-064
Dear Mr. Ferro:
The Board of Public Works, at its meeting held on December 17, 2020, awarded the above
referenced quotation to Michiana Contracting Inc., in the amount of $44,850 for the Base Quote
and Alternate No. 1.
We thank you for quoting and hope you will quote with us again in the future.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk