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Opening of Bids - Two (2), More or Less, 2020 or Newer, Trailer Mounted Anti-Icing System - Spec U - W A Jones Truck Bodies Equip.
BID/PROPOSAL Filled in by W A Jones CITY OF SOUTH BEND Spec U — Two (2) More or Less 2020 or Newer Trailer Mounted Anti -Icing BID NAME System FOR BIDS DUE December 17, 2020 9.00 a.m. DescriptionYear/Make/Model Unit Price 20211 Monroe tanks & Towmaster Trailers $ 67,927.00 per unit Estimated number of days for delivery from award 140-190 days from ARO date. Note: Delivery is Dependent upon items that may not be in our control Bidderie Covid shutdowns etc. (Firm): W A Jones Truck Bodies & Equipment Address: 1171 South Williams Drive City/State/ Zip: Columbia City, IN 46530 Telephone Number: 574-536-8024 Option A) Pto's, pumps wet tanks, valves to allow a Tractor with an automatic transmission to function as it should for a prime mover in Anti -ice applications, add $15,927.00 per unit for two units add $31,854.00 Option B) 1800 gallon slip in Anti -ice units with complete platforms with leg kits, lights, valves, etc for complete functioning unit unit per INDOT specifications $39,773.00 BOARD OF PUBLIC WORKS Fax Number: 574-674-6794 By04c-'��c ��(Signatur Denny McIntyre (Printed Name) Sales Manager (Title) Gary A. Gilot, President Elizabeth Maradik, Member 12 BID NAME FOR BIDS DUE Date; Address: City/State/Zip: CITY OF SOUTH BEND INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS AND NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT AND NON-DISCRIMINATION COMMITMENT FOR SELLERS Spec U — Two (2) More or Less 2020 or Newer Trailer Mounter! Anti -Icing System December 17, 2020 9:00 a.m. 12/17/2020 Bidder (Firm): W A Jones Truck Bodies & Equipment 1171 South Williams Drive Columbia city, IN 46725 Telephone Number: ( 574 ) 536-8024 Agent of Bidder (if Applicable): NIA When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit, CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF /A ) ) SS: W11711COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, frons, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E -Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E -Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E -Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. 2 In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. 3 I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of w Contractor/Bidder (Firm) d sr t.ai?ue Notary r ub! ic, .tote of Indj �i�E': coua.ty Signature of Contractor/BOder or Its Agent SEAL Ge,nm?ssinsi #;umber ,urate Cost n:issiQr, Expirenl !6, 2(028 l Printed Name and Title Subscribed and sworn to before me this �'day of ►,1(t C"Q( 20 ;to My Commission Expires �a O a Notary Publi County of Residence W W k- 4 (To be completed only by CantractorvBidders claiming to be a "localI diana business" pursuant to LC 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business "refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business thatpays a majority of its payroll (in dollar volume) to residents of affected ca unties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: 5%for a purchase expected by the purchasing agency to be less than $50,000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • 1 % ora urchase expected by the purchasin agency to heat least .$100, 000. Date: Pursuant to I.C. 5-22-15-20.9, preference for Project South Bend, St. Joseph County, Indiana, claims a local Indiana business (Project # ) located within the City of ❑ The location of the principal place of business is (Address} ❑ St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date ofthe Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN S UPPL YING S UPPOR TING PA YR OLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITYNUMBERS. Dated this day of 20 ContractorlBidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title SPECIFICATIONS Filled in by W A Jones CITY OF SOUTH BEND BID NAME Spec U — Two (2) More or Less 2020 or Newer Trailer Mounted Anti - Icing System FOR BIDS DUE December 17, -2020;9:00 a.m. Pursuant to notices given, the undersigned offers bids) to the Cily of South Bend in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price. Spec U — Two (2) More or less 2020 or Newer Trailer Mounted Anti -Icing System It is the intent of these specifications to describe a vehicle or piece of equipment for the City of South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached specifications. No partial ors lit bids will be accepted. Unit to be bid with and without trade-in if applicable. Vendor to complete bid proposal contained in this bid specification and attach to the submitted bid. These are minimum specifications. Any variation from the specifications must be spelled out on a separate deviation list in order for the bid to be valid. Any items not listed on the deviation sheet will he assumed to be part of the unit. Proprietary products or specific manufacturers may be referenced herein. Such references are only made to demonstrate minimum scope, quality, and style of the equipment desired. Equipment that is bid pursuant to these specifications shall be of equal quality and size, or greater, to those referenced, and are subject to approval by the South Bend Board of Public Works. Vendor shall provide all information requested in specifications to qualify for bid. If information on brochure submitted does not completely cover specifications requested, it shall be typed and attached to brochure. If an Alternate is included within these specifications, please be advised that, alternate items placed in the specifications are to determine the best configuration of the item within a budgeted amount and may be included in the award criteria. If the Board elects to award one or more alternate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all bidders offering the final configuration. Award will be made based on the lowest responsible/responsive bid prices submitted for the base bid with selected alternate(s), if applicable. Failure to submit a bid on an alternate may result in the entire bid being non- responsive, depending on the final configuration of the product. 0 Filled in by W A Jones Payment will be processed once the unit is inspected and accepted as to meeting the specifications by the Division of Central Services. This will include all manuals and warranty documentation. Bidder must state as accurately as possible an intended delivery date from the date of the bid award. Due to the age of the City's existing fleet, it is imperative that the unit's be delivered as quickly as possible. Stated delivery lead time may be included as an integral part of our bid selection process. FOB CentraL Services. The unit and all related valperwork. is to be delivered to: Central Services Division 1045 West Sample Street South Bend, Indiana 46619 All Certificates of Origin/Title Work shall list the owner as: The City of South Bend 1045 West Sample Street South Bend, Indiana 46619 The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the request of any bidder. The Board reserves the right to reject any and/or all bids or portions thereof and to waive any irregularities or informalities. General: Specifications for the South Bend Street Department for a complete anti ice unit including trailer, hydraulic components, mounted on a tandem axle trailer. (Reference within the specs to a brand name or manufacturer's name or specs is for reference only and may be supplied with a pre -approved substitute of equal or better quality). Equipment that is bid pursuant to these specifications shall be of equal quality and size, or greater, to those referenced, and are subject to approval by the purchaser. These are minimum specifications. Bidder must address compliance section. If any part of an item that is not in compliance than that item must be marked "no" an explanation can be provided on a separate sheet with the benefits of that item to the city. A "no" will not automatically exclude a bid. It will be up to the purchaser's discretion on what items will be termed equal. Any items not listed on the exception sheet will be assumed to be part of the unit. Bidders must submit with their bid a complete specification on the unit they purpose to furnish. Original copies of specifications and literature must be provided with the bid. Fax copies or unreadable copies of literature or specifications will not be allowed. Minimum Specifications Compliance Note: Bidder Shall inspect the Cities prime movers for this application and provide any additional equipment that is not listed in the bid specifications for proper usage and application. It shall be the bidder's responsibility to provide any such equipment for proper installation [Ayes FINO and use at their quoted price. Any equipment deemed necessary by the City and not provided See Notes Below by the bidder shall result in non-payment by the City until such equipment is supplied and installed. 7 Filled in by W A ,!ones FBidder must have a pre-build conference with the purchaser to go over layout and placement l equipment. Two such sessions during equipment installation. No equipment shall be lled without approved authorization from purchaser. Pre-approval drawings shall be required of both the trailer and of the anti-ice system. Note: It will be the bidder's responsibility to pick up and return City's Prime movers for modification and return to Equipment Services 1045 W. Sample Street South Bend, Indiana 46619 with anti Ice units attached. ffity will ensure that units have proper fuel for round tri TRAILER SPECIFICATIONS Trailer shall be ca able of haulm 3,500 gallon of Anti-Ice li uid ❑Yes ❑No Trailer shall be DOT approved and manufactured b a reputable trailer manufacture. ❑Yes ❑No i • MANUFACTURER'S DATA PLATE A permanent and indelible data plate or decal must be supplied and attached to one of the trailer tongue rails. The following data must be engraved into it: a. Manufacturer (Company Name and Address) b. Model Number (Exact Model Designation) ❑Yes []No C. GVWR Rating (Gross Vehicle Weight Restriction) d. Empty Weight (Actual Weight at Delivery — NOT an Estimate) e. Cargo Capacity (GVWR minus the Empty Weight) #. Date of Manufacture (Month/Year) g. VIN (Vehicle Identification Number) h. Serial Number (If different from the ViN) Trailer shall have the following universal re uirements: A Permanent and indelible data plate or decal must be supplied and attached to one of the trailer tongue rails. The following data must be engraved into it: Manufacturer (Company Name and address) Model Number (Exact Model Designation) GVWR Rating (Gross Vehicle Weight Restriction) Empty Weight (Actual Weight at Delivery — NOT an Estimate) [Dyes ❑No Cargo Capacity (GVWR minus the Empty Weight) Date of Manufacture (Month/Year) VIN (Vehicle Identification Number) Serial Number (If different from the VLTsD General Requirements: Trailer must have a minimum GVWR (Gross Vehicle Weight Restriction) of 45,000-pounds. Overall width must not exceed 102-inches. Overall length must be approximately 18-feet. []Yes ❑No Finished product must be of high-quality workmanship and meet or exceed industry standards. All weldments must be per current industry standards and American Welding Society Filled in by W A Jones recommendations. All components must be of proper size and design to safely withstand the maximum stresses imposed by all phases of operation. Trailer must be made to fit 3250- allon tank. Trailer frame shall be hot dipped Galvanized steel. A frame with drop hitch. ❑Yes []No Axles shall be (2) 22.5K with 49" spread. Oil bath, s ring ride. []Yes ❑No Trailer length shall be "ex 18 feet in len h. Air brakes. ❑Yes No Trailer must use a single air tank located so it will not interfere with the poly tank mounting system. ❑Yes [:]No Rims 8 bolt hub iloted steel rims Tires shall be 235/75R x 17.5 and to included spare rim and tire Tires and wheels must meet or exceed the loaded axle rating. Metal valve stems are required. There shall be 1 25K tows ccd jack Trailer drop tongue shall have pintle 3" eye with 90K rating and height adjustable form 17" to 26" ground level. Yes UNo ❑Yes ❑No ❑Yes❑No ❑Yes ❑No All lighting shall be LED with 7 pole round pin socket mounted driver side of tongue. Mid -mount turn signal/marker lights must be installed All lighting shall meet Federal trailer requirements. All wiring circuits must be located in junction box with sealed circuit breaker. All wiring must be sealed, supported and protected from the salt brine environment that the trailer will be operated in. ❑Yes []No Trailer shall have emergency warning li hts midway front and back each side. Coiled air brake lines mounted passen cr side of ton e. Galvanized steel fenders over wheels with rubber and flaps Trailer frame shall be made read to accept 3250 -gallon anti -ice tank. Trailer shall be Galvanized in color Reflective tape must be applied to the sides and rear of the trailer and meet Federal requirements, []Yes ❑No ❑Yes ❑No ' Yes No ❑Yes ❑No ❑Yes ❑No ANTI -ICE IDE -ICING SYSTEM SPECIFICATIONS: It is the intent of this specification to describe a liquid dispensing system to be used for snow and ice control Anti -Icing or De -Icing aerations. The system shall be capable of dispensing liquid De-Icers at rates up to 48 gallons per lane mile to all three lanes at speeds up to 40 MPH. The system shall be capable of dispensing liquid to three lanes individually or simultaneously depending on operator Dyes [:]No reference and/or road conditions. The liquid De -Icer tank shall have a total capacity of 3250 gallons and to be constructed out of polyethylene, natural in color, W stabilized and be leg style in design. The tanks must be capable of holding liquids with a specific gravity of 1.9 [Yes []No minimum. Tank shall have integral legs and be supplied with four HD hoop type retainers, that PrOPedy supports the curvature of the tank. Hoa s to begalvanized-- []Yes ❑No A 16" manhole with lid shall be -provided in the top of the tank(s). ❑Yes ❑No Gallon markings shall be provided on at least one end of the tank. ❑Yes ❑No The tank shall have a 3 -year limited warranty. []Yes nNo 0 Filled in by W A Jones e tank shall be mounted on to tandem axle trailer. Theetank shall be supported b four 3/16" formed C profile cross channels fThe anti -ice lumbin com onents to be mounted onto platform at rear of trailer. The liquid product pump must be a 190 GPM centrifugal pump with a 2" (minimum) suction and a 1-1/2" minimum discharge port. []Yes ❑No No ❑ [:]No ❑Yes ❑No ❑Yes [:]No The hydraulic motor shall be integral with the liquid pump. The hydraulic motor will require no more than 12 gpm @ 2000 psi and must be capable of working on fixed ❑Yes ❑No ear pump Systems or load sensing s stems. A Y -style strainer with a 6 -mesh stainless steel screen shall be installed after the pump to protect the flow meter, nozzles and valves. ❑Yes ❑No A 2" camlock bulk -fill port will be supplied at front of skid on passenger side. ❑Yes ❑No As part of the skid assembly, an adjustable 304 stainless steel center spray bar with a minimum of eight (8) solid stream non-adjustable nozzles shall be provided. The ❑Yes []No _spray bar assembly must be adjustable from 14 to 20 inches off of the road surface. Separate spray bars for the left and right lanes shall be provided. The spray bars shall have a minimum of four (4) adjustable solid stream nozzles and shall be placed no higher than 14 to 20 inches off the road surface. A 12-VDC electric ball valve shall be Dyes ❑No provided for the activation and/or de -activation of each spray bar. These valves must be cab operated, A closed loop flow meter rated at 100 GPM minimum shall be installed to maintain proper a lication rates. ❑Yes ❑No All major components shall be plumbed with manifold flanges to facilitate field re airs if needed. ❑Yes ❑No All wiring and hydraulic hoses shall be routed away from pinch points, sharp corners and heat sources. Wire harnesses "outside the cab" shall meet IP68 and NEMA 6 ❑Yes ❑No standards and shall include IP68 rated connections. The system will be capable of self-loading/unloading liquids from and/or to a ground- based tank or mobile nurse tank. The tank(s) must be properly vented for bottom filling. The system must have provisions for re -circulating product back to the tank(s) Dyes ❑No foragitation. Proper valving must be supplied so you can flush the pump, liquid plumbing, booms and nozzles. OYes No All fittings must be glass -filled polypropylene, brass or stainless steel. Adequately sized plumbing shall be provided for all Anti -icer or De-icer suction and pressure ❑Yes ❑No lines. The rear of the Anti -ice tank shall include and stainless light bar with a minimum of the following: Two (2) one per side led stop tail turn lights. Four (4) led combination led amber clear strobe lights: There shall also be two led spreader flood lights one per side located on either the anti -ice ❑Yes ❑No tank or the trailer for operator visibility. All Iights shall be wired to the front of the trailer with a connector that shall be connected to switches in the EtDe mover. HYDRAULIC OPERATION AND COMPONENTS: The City's prime mover for the anti -ice unit and trailer will be existing tractors. Bidders shall at a minimum provide and install following to insure proper usage and application of system: Again it shall be the bidder's responsibility to provide any and all hydraulic components to provide a complete functioning system as the City intends to use the eauinment_ 10 Filled in by W A Jones The existing hydraulics (wet kits) shall be removed from the prime movers and new hydraulics tanks capable of both operating the new Anti-ice system and using system to Operate Cities existing drop deck low boy trailers shall be installed on them. H draulic tank shall be a minimum of a 40 gallonYRright located behind the cab. Existing pto's shall be removed and new pto's to fit prime mover transmissions shall be provided and installed. The newpto's shall be hot shift with wefts line flange. New load sense pumps shall be provided and installed. Pumps shall be of proper rpm and size tooperate ant-ice and drop deck units. See Rc°. ®Yes ❑No ❑Yes ®No ❑Yes DNo Controllers: To maintain consisting through-out the City's flect, the anti-ice controller shall be Certified Power Freedom 2.1 controller. ❑Yes [:]No Valves there shall be two valve sections provided and installed in a weather tight enclosure. One valve section shall operate the low body drop deck trailer and the second valve section shall be proportional to operate the anti-ice system. There shall be an on off valve to allow the operator to switch between the low boy valve and the anti- ice valve. Additional item: There shall be four (4) additional cartridges provided Iooseupon delivery of the unit, Cartridges shall be able to fit the City's newest dump plow truck's central hydraulic systems. This will allow the City to if needed to utilize their plow truck to operate anti-ice system. It will be the bidder's responsibility to ensure that the loose cartridges fit the City's existing central hydraulic system that is in their plow units. Hoses & fittings: Bidder shall provide and install any hoses and fittings, quick connectors to insure proper function from the prime mover to the trailer and the anti-ice unit for proper uca0,P OYes ONo [AYes [:]No ©Yes DNo PLEASE NOTE: After Inspection of the units the prime movers the City originally planed on pulling the anti -ice units planed to use, will not function in a correct manner for this application as the tractors are manual transmissions should be automatic. If the City would want to use thier existing tandem or single axle plow trucks for this application than all material and cost functions are included. W. A Jones is showing option (A) as pumps, wet kits etc in case the City desires to use the Anti -ice tanks with Automatic transmissions tractors as thier prime mover. W A Jones is also showing a additional option (B) for Slip In Anti Ice units of 1800 gallons. These units would sit in back of the City's existing plow trucks for Anti -ice applications Option A) Pto's, pumps wet tanks, valves to allow a Tractor with an automatic transmission to function as it should for a prime mover in Anti -Ice applications, add $15,927,00 per unit for two units add $31,854.00 Option 13)1800 gallon slip in Anti -Ice units with complete platforms with leg kits, lights, valves, etc for complete functioning unit unit per INDOT specifications $39,773.00 11 BID/PROPOSAL, Pitied in by W A Jones CITY OF SOUTH BEND i`dF.S Bi© NAME Spec U _ Two (2) More or Less 2020 or Newer Trailer Mounted Anti -Icing System FOR BIDS DUE Clecember 17, 2020 9:00 a.m. Description Year/Make/Model Unit Price Anti Ice Trailers ?o21f Monroe tanks Tcw: gaster Trailers 4$ 67,927,00 per un!', Estimated number of days for delivery from award 140-190 days from, ARO date. Note: Delivery is Dependent upon items that may not be incur control Bidder ie Covid shutdowns etc. (Firm): W A Jones Tuck Bodies & Equipment Address: 1171 South Williams Drive City/State/ Zip: Columbia City, 1N 46530 Telephone Number: 574-536-8024 Option A) Rto's, pumps wet tanks, valves to allow a Tractor with an automatic transmission to function as it should for a prime mover in Anti -Ice applications. add $15,927,00 per unit for two units add $31,854.00 Option B) 1806 gallon slip in Anti -Ice units with complete platforms with leg kits, lights, valves, etc for complete functioning unit unit per INDOT specifications $39,773.00 BOARD OF PUBLIC WORKS Fax Number: 574-674-5794 By �� (Signatur Denny McIntyre (Printed Name) Sales Manager (Title) Gary A. Gilot, President Elizabeth Maradik, Member 12 ATTEST: Linda M. Martin, Clerk Therese Dorau, Member Jordan Gathers, Member Joseph Molnar, Member 13 � �O U T11 Aw -..,] _. CITY OF SOUTH BEND PEACE INSTRUCTIONS TO BIDDERS BID FORMS AND EXECUTION A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. Failure to do so will be at the Bidder's risk. B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal and Non-Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide alf other information required. C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an individual, his/her name and post office address must be shown. If made by a partnership or joint venture, the name and post office address of each member of the partnership or joint venture must be shown. If made by a corporation, the Proposal must be signed by an officer of the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. 2. SEALED BIDS ONLY A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed envelope marked on the outside with the general classification of material bids, i.e. `Bid for Computer Equipment," "Bid for Front End Loader," or "Bid for Office Supplies.,, B. When samples are required, such samples shall be delivered or shipped at the bidder's expense to the address specified in the Invitation to Bid. Samples must be shipped separately from bid documents and labeled clearly with the Bidder's name, address and the commodity or equipment classifications and documents, the item (and item number, if any), and Material Safety Data Sheets (if applicable). All samples must be representative of the commodities or equipment which will be supplied by the successful Bidder. All samples will become the property of the City of South Bend and none will be returned, unless otherwise stated in the Specifications. C. In the event of an inconsistency between provisions of the contract documents, the inconsistency shall be resolved by giving precedence in the following order: ORDER OF PRECEDENCE A. Bid Form attached Proposal B. Amendments to Specifications C. Specifications D. Special Provision E. Instructions to Bidders F. Notice to Bidders 4. DE=LIVERY OF BIDS A. Bids must be delivered to the Board of Public Works at b wbids southbendin. ov, by the time specified (focal time) in the !Notice to Bidders. Any Bids received after the time specified will be returned unopened. B. Bids will be opened and read publicly at the time and place designated in the Notice to Bidders. Bidders, their authorized agents, and the public are invited to be present. C. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is delivered in a separate, sealed envelo e, with the envela a clearly labeled on the outside as to the specific item for which the bid is being submitted. Bidders may submit separate bid 14 bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all bids submitted. D. The Board may reject any bid that does not conform to these requirements as non- responsive. 5. ADDENDA — NO VERBAL INTERPRETATIONS A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or unwilling to comply with one or more requirements of the bidding document, such Bidder should so inform the Board of Public Works in writing. Upon receipt of such information, consideration will be given to the advisability of issuing an Addendum which would thereupon become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days prior to the bid opening date in order to give the Board sufficient time to consider any necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished to all prospective Bidders who have registered with the City, All Bidders are required to acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date on executed Proposals. b. REJECTION OF PROPOSALS CONTAINING ALTERATION ERASURES INCOMPLETE BIDS AND ETC. A. Proposals shall be rejected if they show any alteration of form, additions not called for, conditional or alternate bids (except when and insofar as are invited), incomplete bids, erasures or irregularities of any kinds. B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and where the unit price and the extension thereof do not agree, the unit price for each item shall govern, and the City is authorized to correct all erroneous extension and totals for the purpose of comparing bids. 7. TRADE DISCOUNTS A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder's unit price, unless otherwise specified. 8. VEHICLE BIDS A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on the outside as to the specific vehicle for which the bid is being submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. B. The Board may reject any bid that does not conform to these requirements as non- responsive. 9. TAX EXEMPTIONS A. The City of South Bend is exempt from the payment of federal excise and transportation taxes levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any certificate of exemption required. 10. WITHDRAWAL OF BIDS A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a bid is received by the Board of Public Works prior to the date and hour for receiving and opening bids. In such cases, the same will be returned to Bidder unopened. H. ESCALATOR OR CONTINGENT CLAUSES A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless requested or permitted by the Invitation to Bid. No Proposal shall contain nor be 15 accompanied by any writing purporting to limit or qualify the City's right to accept such Proposal or purporting to alter such Proposal or any Contract which may be executed pursuant thereto. 12. PRICES MUST BE DELIVERED PRICES A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as specified in the Invitation to Bid. No fuel surcharges accepted. 13. AWARD -- WAIVER OF TECHNICALITIES A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the opening of Proposals to the lowest responsible and responsive Bidder who's Proposal complies with all the requirements prescribed, exclusive of technicalities waived. Until the final award of the Bid, however, the right is reserved by the City to reject any and all Proposals and to waive technical errors. 14. SPLITTING OF AWARDS/DIVISIBLE BIDS A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the lowest responsible and responsive Bidder for each item or class of items as indicated in the bid documents. I5. BIDDER QUALIFICATION A. The City may require any Bidder to submit evidence of qualifications, and may consider any evidence of the financial, technical, and other qualifications and abilities of the Bidder. The City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis of financial resources and responsibility, possession of adequate equipment, personnel, experience, and past record of performance to perform the obligations to be undertaken competently and without delay. 16. PURCHASE ORDERS A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is made by the City. 17. NEW MANUFACTURE A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the latest model of manufacture. 18. SOURCE OF SUPPLY A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub- contractors must be identified. 19. PACKAGING A. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications. No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions. Any items not received in good condition will be rejected. 20. INSPECTION OF GOODS A. The City of South Bend reserves the right to inspect and have any goods tested after delivery for compliance with the specifications. Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of the defects. B. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend. C. In some cases, at the discretion of the City, inspection of the commodities or equipment will be made at the factory, plant, or other establishment where they are produced before shipment. D. The above provision shall not be construed in limitations of any rights the City may have under any laws including the Uniform Commercial Code, 21. ASSIGNMENTS A, No person to whom a Contract has been awarded may assign his interest in the Contract without the consent, in writing, of the City. 22, CANCELLATION A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct on the part of the Contractor. 23. DEDUCTION OF DAMAGES A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the Contractor on the Contract or any other Contract, any amount sufficient to compensate the City for any damages suffered by it because of the Contractor's wrongdoing. 24. METHOD OF INVOICING FOR PAYMENT A. Contractor shall bill the City of South Bend 7. On regular invoice form giving a complete and detailed description of the goods delivered, including purchase order number. 2. If the Contractor allows a discount, the period of time in which the City must make payment to qualify for the discounts shall be computed from the date the City received the invoice (completely filled out), or the date the goods are delivered and accepted, whichever may be later, and shall not be less than twenty (20) days. 3. If more than one shipment is made under the Contract and on the same purchase order, the City will make partial payments on a basis that is agreeable to both parties. 25. OWNERSHIP OF GOODS A. The goods which are the subject of the Contract shall remain property of the Contractor until delivered to and accepted by the City of South Bend. 26. ESTIMATED QUANTITIES A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the estimated requirements of the City for a specified period of time, the unit price and the extended total price thereof shall be used only as a basis for the evaluation of bids. The actual quantities necessary may be more or less than the estimate, but the City shall neither be obligated nor limited to any specific amount. The City will, if at all possible, restrict increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict decreases to twenty percent (20%) of the estimated quantity. 27. TERM "OR EQUAL" A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Bend shall be the sole judge in determining if the "OR EQUAL" offered meets the Specifications. 28. INDEMNIFICATION CLAUSE A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its agents, officers, and employees from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by the Bidder or because or arising out of any defect in the goods, materials or equipment supplied by the Bidder. 17 '�'= _ ., 4- � -.._ - > M ' F ` � � _ .. a E D C i] I APPROVED BY: 3" PINTLE 5 4 3 THIS SECTION TO BE FILLED OUT BY CUSTOMEI PRINTED NAME: 25K 2SP JACK--\ 171 1/4" -� 110114" CROP A -FRAME TONGUE � i yrs w � w w _ � F���I r•'� ��, j� 3250 CROSS BRACE X 2 (PN 94595) 3250 BAFFLE X 2 (PN 44596) 2-26-2016 M-156-11ORWESC 3250 GALLON ELLIPTICAL LEG TANK