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Home My WebLink About12172020 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 17, 2020 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-12172020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of December 8, 2020 2. ELECTION OF 2021 BOARD OF WORKS PRESIDENT 3. OPENING OF BIDS A. Two (2), More or Less, 2020 or Newer, Trailer Mounted Anti-Icing System – Spec U 1. Funding: PR-00005495 4. OPENING OF QUOTATIONS A. City of South Bend Wayfinding Signage Program, Phase II – Project No. 120-020 1. Funding: PR-00005610 5. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2020 or Newer, Emergency Medical Vehicle – Spec P 1. Company: Horton Emergency Vehicles 2. Amount: $266,510 3. Funding: PR-00004000 B. North Shore Drive Bank Stabilization – Project No. 118-005A 1. Company: HRP Construction, Inc. 2. Amount: $179,634 3. Funding: PR-00005053 C. Guardrail Replacement and Installation – Northern Indiana Construction Company Inc. 1. Description: Open Market Contract Award 2. Amount: NTE $304,245.20 3. Funding: PR-00004815 D. Seitz Park Reconstruction – Project No. 117-093A 1. Company: Ziolkowski Construction, Inc. 2. Amount: $7,138,405.35; Bid Package 1 and 2, and Alternate No. 1 3. Funding: PR-00004857 6. AWARD QUOTATIONS AND APPROVE CONTRACTS A. Speed Radar Sign Installation – Project No. 120-064 1. Company: Michiana Contracting Inc. 2. Amount: $44,850; Base Quote and Alternate No. 1 3. Funding: PR-00005611 B. Triumph Court Lighting Addition – Project No. 120-006E 1. Company: Martell Electric, LLC CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 17, 2020 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-12172020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 2. Amount: NTE $37,696.80 3. Funding: PR-00003680 C. West Side Quiet Zone Improvements, Median & Curb – Project No. 117-114A 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $32,036.16; Base Quote plus Alternate 3. Funding: PR-00005685 D. CSO 035 Throttle Pipe Replacement – Project No. 120-042 1. Company: Selge Construction Co., Inc. 2. Amount: $148,787.50 3. Funding: PR-00002053 E. East Race Sidewalk Repairs – Project No. 117-130 1. Company: Walsh & Kelly, Inc. 2. Amount: $71,670; Base Quote 3. Funding: PR-00005484 F. South Bend Dam Signage and Staff Gage Installation – Project No. 119-112 1. Description: Open Market Contract Award 2. Company: Northern Indiana Construction Company, Inc. 3. Amount: $71,735.00 4. Funding: PR-00005673 7. CHANGE ORDERS A. Olive Street Station Roof Repairs – Project No. 120-028 1. Company: Midland Engineering Company, Inc. 2. Change Order No.: 1 3. Increase Amount: $35,480; Forty-One (41) Days 4. Percent of Increase: 23.94% 5. Revised Contract Amount and Completion Date: $183,680; December 31, 2020 6. Funding: PO-0005217 B. Howard Park Redevelopment and St. Louis Blvd. Improvements – Project No. 117-047B 1. Company: Larson-Danielson Construction Co., Inc. 2. Change Order No.: 15 3. Increase Amount: $13,010.27; Eighty-Four (84) Days 4. Percent of Increase: 0.06% 5. Total Percent of Increase: 0.39% 6. Revised Contract Amount and Completion Date: $18,916,837.73; August 3, 2020 7. Funding: Park Bond; RETIF; Regional Cities and Cumulative Capital C. Bendix Dr., Lathrop to Indiana Toll Road – Project No. 114-065 1. Company: Rieth-Riley Construction Co., Inc. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 17, 2020 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-12172020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 2. Change Order No.: 5 3. Increase Amount: $2,255.93(City’s 20% of $11,279.67); Two (2) Days 4. Percent of Increase: 0.276% 5. Total Percent of Increase: 0.450% 6. Revised Contract Amount/Completion Date: $4,107,376.70; September 29, 2020 7. Funding: PO-00005628 8. PROJECT COMPLETION AFFIDAVITS A. East Bank Trail Storm Repairs – Project No. 118-306 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $211,300 3. Funding: Liability Insurance Fund (226.0419.672.42.03) B. 1201 Western Ave. Sidewalk Vault Repair – Project No. 120-019 1. Company: John Boettcher Sewer & Excavating Contractor, LTD 2. Final Contract Amount: $91,594.04 3. Funding: Other Contractual (620.06.604.606.439001) C. Two-Way Conversion of Colfax Ave., Phase II, Cemetery Entrance – Project No. 115-053B 1. Company: Walsh & Kelly, Inc. 2. Final Contract Amount: $619,959.38 3. Funding: PO-0000270 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS A. Bendix Theater eSports Arena – Project No. 119-106D 1. Title Sheet 2. Funding: Hotel Motel Tax (7304.42010.000.0099) B. One (1) or More, 2020 or Newer, ¾ Ton Crew Cab Four Wheel Drive Pick-Up Trucks – Spec T 1. Funding: PR-00005409 10. RESOLUTION A. No. 34-2020 - A Resolution of the City of South Bend, Indiana Board of Public Works Approving Settlement of Condemnation Claim 1. Description: Approve Settlement Agreement to acquire Portion of Norfolk Southern Railway Coal Line Trail and Authorize City Staff to act as Agent of the Board to execute all Documents 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Professional Services Agreement – Jones Petrie Rafinski Corporation CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 17, 2020 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-12172020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 1. Description: Design Plans for Lighting and Minor Streetscape Work on Michigan St. North of Monroe St. 2. Amount: $25,545 3. Funding: PR-00005967 B. Request for Qualifications Contract Award – Bowen Engineering Corporation 1. Description: Guaranteed Savings Contract for Improvements to Pinhook Water Treatment Plant 2. Amount: $1,785,000 3. Funding: PR-00002793 C. Amended Irrevocable Letter of Credit– Cleveland Woods Development Co., LLC 1. Description: Letter of Credit No. 2544726682 for unfinished Sanitary Sewer and Municipal Water for Fernwood, Section III 2. Amount: $61,870 3. Expiration Date: January 31, 2021 D. Easement Agreement – Rose Cataldo, Pokagon Band of Potawatomi Indians, Pokagon Gaming Authority, and Star 001, LLC 1. Description: Four (4) Party Agreement to accommodate the Water and Sanitary Sewer Extension along Prairie Ave. E. Amendment No. 1 to Water Service and Sewer Service Agreement – Pokagon Band of Potawatomi Indians & Pokagon Gaming Authority 1. Description: Easement and Payment Terms and Conditions related to Full Build-Out Phase of the Four Winds South Bend Casino 2. Amount: $500,000 Contribution from Pokagon Band to City for Design and Construction F. Amendment No. 1 to Professional Services Agreement - SimplyNew 1. Description: Additional Services to Design and Oversee Construction of Bendix Theater Esports Arena Renovations & Technology Upgrades 2. Amount: $50,000; New Total $230,000 3. Funding: Hotel Motel Tx (7304.42010.000.0099) G. Appeal – Cage Civil Engineering 1. Description: Appeal Section X, Paragraph F on Page 26 in South Bend Municipal Utilities Rules and Regulations for Water Service Line Reconnection at 215 E. Ireland Road H. Professional Services Agreement – Jones Petrie Rafinski Corporation 1. Description: Engineering Services for Signal Detection Improvements at Seven (7) Intersections 2. Amount: $33,610 3. Funding: PR-00005908 I. Professional Services Agreement – Lawson-Fischer Associates P.C. 1. Description: Design Services for On-Call Drainage Design and Project Development CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 17, 2020 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-12172020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 2. Amount: NTE $20,000 3. Funding: PR-00005898 J. Professional Services Agreement – Troyer Group 1. Description: Design Services for Demolition of Three (3) Buildings at 905, 907, and 909 S. Michigan St. 2. Amount: $19,400 3. Funding: PR-00005915 12. LICENSES AND PERMITS A. Street Closures for Special Events 1. Event: March for Life a) Date/Times: January 29, 2021; 12:00 p.m. to 1:00 p.m. b) Location: Walking on Sidewalk from Knights of Columbus Hall to the Federal Courthouse, No Street Closures Needed B. Encroachments/Revocable Permits 1. Applicant: HRG Group, Inc. on behalf of St. Joseph Station, LLC a) Location: 300 North Dr. Martin Luther King Dr. b) Description: Installation of Canopy on Front Entrance of Building c) Favorable Recommendations 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18396 Donegal Dr. – Water/Sewer B. 26521 Boulder Bay Dr. – Sewer C. 53356 Rose Quartz Ln. – Sewer D. 52587 Common Eider Trail – Water/Sewer 14. RATIFY BONDS A. Excavation Bonds 1. Universal Services Company, LLC, Approved effective December 8, 2020 15. CLAIMS A. Ratify City of South Bend Claims 1. Claim Nos.: GBN-8447, GBN-8536 1) Date: 12/7/2020 2) Amount: $920,906.84 2. Claim No.: GBN-8554, GBN-8608 1) Date: 12/7/2020 2) Amount: $681,019.35 3. Claim No.: GBN-8648, GBN-8650 1) Date: 12/8/2020 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 17, 2020 – 9:30 a.m. Virtual Meeting Link https://tinyurl.com/BPW-12172020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 6 2) Amount: $1,005,197.88 4. Claim No.: GBN-8655, GBN-8888, GBN-8887 1) Date: 12/15/2020 2) Amount: $2,012,130.19 16. PRIVILEGE OF THE FLOOR 17. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.