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Home My WebLink About11242020 Board of Public Works MeetingREGULAR MEETING NOVEMBER 24, 2020 207 AGENDA REVIEW MEETING The Agenda Review Session of the Board of Public Works scheduled for November 19, 2020 was cancelled. REGULAR MEETING NOVEMBER 24, 2020 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, November 24, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the public with Board President Gary A. Gilot and Board Members Elizabeth Maradik and Jordan Gathers present. Board Member Joseph Molnar was absent. Mr. Gathers confirmed the presence of the members with a roll call. Also present was Attorney Sandra Kennedy and Clerk of the Board Linda Martin. Mr. Gilot announced there was a caller that wanted to speak at the last meeting that he didn't see was present. He apologized and asked if anyone was present today that wished to speak to please use the Live Chat Q&A. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the minutes of the Regular Meeting of the Board held on November 10, 2020 were approved. PUBLIC HEARING — NEW MASSAGE ESTABLISHMENT LICENSE — HEART TO HEART MASSAGE AND WELLNESS Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning and license application for Heart to Heart Massage and Wellness, 115 N. William St. It was noted favorable recommendations were received from City staff. There being no one present wishing to address the Board concerning this matter, the Public Hearing was closed. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the license application was approved. OPENING OF BIDS — ONE (1) OR MORE, 2020 OR NEWER, TRUCK MOUNTED STREET SWEEPER — SPEC S (PR-00004787) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HOOSIER EQUIPMENT LLC 11465 Redwood Rd. Plymouth, IN 46563 hoosierequipmentllc@yahoo.com Bid was signed by Mr. Zach Tanner Non -Collusion, Non -Discrimination Affidavit Form was completed Indiana Local Business Preference Claim form completed No Bid Bond was Submitted I:1I11 Description Year/Make/Model Unit Price Mechanical Sweeper 2020 Schwarze M6 Avalanche $276,825.00 JACK DOHENY COMPANIES. INC. DBA JACK DOHENY COMPANY 777 Doheny Dr. Northville, MI 48167 AshleyGroves@dohenycompany.com Bid was signed by Mr. Steve Shafer Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted I:_D Description Year/Make/Model Unit Price Elgin Road Wizard Swee er 2021/El in/Road Wizard $299,230.00 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Central Services for review and recommendation. REGULAR MEETING NOVEMBER 24, 2020 208 OPENING OF BIDS — TWO (2) MORE OR LESS, 2020 OR NEWER, MID -SIZE FOUR DOOR HYBRID SEDAN AUTOMOBILES — SPEC F (PR-00004847) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: JORDAN AUTOMOTIVE GROUP 609 E. Jefferson Blvd. Mishawaka, IN 46545 dstarkweather@jordanauto.com Bid was signed by Ms. Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Indiana Local Business Preference Claim form completed Ten percent (10%) Bid Bond was submitted o Descri tion Year/Make/Model Unit Price Four Door H brid Sedan 2021 Camry Hybrid LE $23,705.00 Each Estimated number of days for delivery from award date. 1 3 to 4 Months Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE. 2020 OR NEWER. VACUUM AIR STREET SWEEPER —SPEC R (PR-00004785) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HOOSIER EQUIPMENT LLC 11465 Redwood Rd. Plymouth, IN 46563 hoosierequipmentllc@,yahoo.com Bid was signed by Mr. Zach Tanner Non -Collusion, Non -Discrimination Affidavit Form was completed Indiana Local Business Preference Claim form completed Bid Bond was not submitted I Description Year/Make/Model JUnit Price Vacuum Sweeper 2020 Schwarze Hypervac 1 $275,567.00 Year Make/Model — Trade In Unit Price 2012 SN4471 Global Sweeper $5,000.00 1 G9GM4HH9CS462009 2014 SN4472 Johnston Sweeper $5,000.00 1 FVACYDT8EHFM4874 Alternate # Description Cost Total 1 Hydrostatic chassis drive system when in the sweeping mode. N/A $ 2 In cab gutter broom tilt control. Comes Standard $0 3 Remote camera within cab monitor. Comes Standard $0 Estimated number of days for delivery from award date. 170 days or less BEC ENTERPRISES LLC., DBA BROWN EQUIPMENT COMPANY 10603 Majic Port Lane Fort Wayne, IN 46819 REGULAR MEETING NOVEMBER 24, 2020 209 scott@,brownequipment.net Bid was signed by Mr. Scott Brown Non -Collusion, Non -Discrimination Affidavit Form was completed Bid Bond was not submitted me Description I Year/Make/Model E Unit Price Vacuum Street Sweeper 12021 Johnston/Bucher Municipal V65T 1 $295,000.00 Year Make/Model — Trade In Unit Price 2012 SN4471 Global Sweeper $15,000.00 1 G9GM4HH9CS462009 2014 SN4472 Johnston Sweeper $20,000.00 1FVACYDT8EHFM4874 Alternate # Description Cost Total 1 Hydrostatic chassis drive system when in the sweeping mode. $0.00 $0.00 2 In cab tter broom tilt control. $49200.00 $4,200.00 3 Remote camera within cab monitor. $1,600.00 $1,600.00 Estimated number of days for delivery from award date. 120-150 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — SEITZ PARK RECONSTRUCTION — PROJECT NO. 117-093A (PR- 00004857 This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: LARSON-DANIELSON CONSTRUCTION CO.. INC. 302 Tyler St. LaPorte, IN 46350 mcdna,ldconstruction.com Bid was signed by Mr. Timothy F. Larson Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID PACKAGE NO. 1 ITEMS Division A — Base Bid $1,321,893.52 Division B — Base Bid $1,454,372.26 Division C — Base Bid $1,439,622.51 Division D — Base Bid $2,304,318.43 Division E — Base Bid $491,183.57 Total Bid Package No. 1 $7,011,390.29 BID PACKAGE NO.2 ITEM Division F — Base Bid $138,512.95 Total Bid Package No. 2 $138,512.95 BID ALTERNATE ITEMS Bid Alternate No. 1 $162,557.15 Bid Alternate No. 2 $88,249.63 Bid Alternate No. 3 $170,254.58 Total Bid Alternates ZIOLKOWSKI CONSTRUCTION. INC. 4050 Ralph Jones Dr. $421,061.36 REGULAR MEETING NOVEMBER 24, 2020 210 South Bend, IN 46628 kkromer(cr�,zbuild. com Bid was signed by Mr. Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID PACKAGE NO.1 ITEMS Division A — Base Bid $1,219,288.00 Division B — Base Bid $1,564,165.00 Division C — Base Bid $1,438,423.00 Division D — Base Bid $2,196,694.00 Division E — Base Bid $447,001.00 Total Bid Package No. 1 $6,865,571.00 BID PACKAGE NO.2 ITEM Division F — Base Bid $120,892.00 Total Bid Package No. 2 $120,892.00 BID ALTERNATE ITEMS Bid Alternate No. 1 $151,688.00 Bid Alternate No. 2 $106,585.00 Bid Alternate No. 3 $90,096.00 Total Bid Alternates $348,369.00 Upon a motion made by Ms. Maradik, seconded by Mr. Gathers and carried by roll call, the above bids were referred to Engineering and Venues, Parks, and Arts for review and recommendation. BOARD MEMBER JOINS MEETING Board Member Joseph Molnar joined the meeting in progress at 9:45 a.m. OPENING OF BIDS — DUCTILE IRON PIPES VALVES AND HYDRANT — PROJECT NO. 120-054 (PR-00004693) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: FERGUSON WATERWORKS 1077 Oliver Plow Ct. South Bend, IN 46601 Thomas. HolmergFerguson. com Bid was signed by Mr. Devin Nuner Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid Total $322,921.95 CORE & MAIN 731 W. Ireland Road South Bend, IN 46614 Jorge.Camacho@coreandmain.com Bid was signed by Mr, Chris Dearborn Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: Base Bid Total $310,366.20 UTILITY SUPPLY COMPANY 6310 South Harding St. Indianapolis, IN 46217 erichnugent@utilitysLapply.com REGULAR MEETING NOVEMBER 24, 2020 211 Bid was signed by Mr. Edward D. Nugent Non -Collusion, Non -Discrimination Affidavit Form was completed 5% Cashier's Check was submitted BID: Base Bid Total $297,676.93 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF BIDS — SHERIDAN ST. AND SAMPLE ST. SIGNAL IMPROVEMENTS — PROJECT NO. 116-127A (PR-00004690) This was the date set for receiving and opening of sealed bids for the above referenced project. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com Bid was submitted by Mr. John M. Peisker Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $469,600.00 RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvarado @,nri eth-ril ey. com Bid was submitted by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed Five percent (5%) Bid Bond was submitted BID: $425,448.92 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — CLEVELAND WELL NOS. 2 & 3 REFURBISHMENTS — WELL CLEANING — PROJECT NO. 118-021 E (PR-00005225) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: PEERLESS MIDWEST, INC. 55860 Russell Industrial Pkwy. Mishawaka, IN 46545 francis.williarns@suez.com Quotation was submitted by Mr. Frank Williams Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $56,850.00 Alternate No. 1 $45,850.00 Base Quote Plus Alternate $102,700.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotation was referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — EDISON WELL NO. 4 REFURBISHMENTS — WELL CLEANING — PROJECT NO. 120-060 (PR-00005227) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: REGULAR MEETING NOVEMBER 24, 2020 212 PEERLESS MIDWEST, INC. 55860 Russell Industrial Pkwy. Mishawaka, IN 46545 francis.williams@suez.com Quotation was submitted by Mr. Frank Williams Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Base Quote $60,900.00 Alternate No. 1 $10,500.00 Base Quote Plus Alternate $71,400.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotation was referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — NORTH WATER TREATMENT PLANT RAW WATER HEADER IMPROVEMENTS — PROJECT NO. 119-01 lA (PR-00005229) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: BOWEN ENGINEERING CORPORATION 8802 N. Meridian St. Indianapolis, IN 46260 Mar aretB e,BowenEn ing eering com Quotation was submitted by Mr. Chris Manges Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $27,840.00 D.A. DODD, LLC 14 E. Michigan St., PO Box 430 Rolling Prairie, IN 46371 judilange@dadodd.com Quotation was submitted by Mr. Jason R. DeMeyer Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $15,950.00 ZIMMERMAN INDUSTRIAL PIPING, INC. 1117 N. Clay St. Mishawaka, IN 46545 bk@zipi-usa.com Quotation was submitted by Mr. Robert Kelsey Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $34,805.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — CURB & SIDEWALK REPAIRS — PROJECT NO. 120-001A (PR-00005362) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: RIETH-RILEY CONSTRUCTION CO., INC. 25200 State Road 23 South Bend, IN 46614 ralvarado@Zneth-rilpy.com Quotation was submitted by Mr. Ruben Alvarado Non -Collusion, Non -Discrimination Affidavit Form was completed REGULAR MEETING NOVEMBER 24, 2020 213 UOTATION: Base Quote $93,265.00 Alternate No. 1 $16,275.00 Base Quote Plus Alternate $109,540.00 PREMIUM CONCRETE SERVICES, INC. 712 Richmond St. Elkhart, IN 46516 rbecker@premiumconcreteonline.com Quotation was submitted by Mr. Max A. Yeakey Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $695870.00 Alternate No. 1 $15,635.00 Base Quote Plus Alternate $85,505.00 SELGE CONSTRUCTION CO. INC. 2833 S. 11TH. St. Niles, MI 49120 Bkuhns@Selgeconstruction.com Quotation was submitted by Mr. Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $108,350.00 Alternate No. 1 $21,473.75 Base Quote Plus Alternate $129,823.75 TX CONCRETE, LLC 24899 Fillmore Rd. South Bend, IN 46619 quuijadasl bcglobal.net Quotation was submitted by Mr. Jose L. Quijada Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $59,467.50 Alternate No. 1 $9,330.00 Base Quote Plus Alternate $68,797.50 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Dr. South Bend, IN 46628 kkromer@zbuild.com Quotation was signed by Mr. Bill Favors Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $81,510.00 Alternate No. 1 $14,960.00 Base Quote Plus Alternate $96,470.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com Quotation was submitted by Mr. John M. Peisker Non -Collusion, Non -Discrimination Affidavit Form was completed REGULAR MEETING NOVEMBER 24, 2020 214 QUOTATION: Base Quote $125,110.00 Alternate No. 1 $23,495.00 Base Quote Plus Alternate $148,605.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering for review and recommendation. OPENING OF QUOTATIONS — EAST RACE SIDEWALK REPAIR — PROJECT NO. 117- 13E (PR-00005484) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotations were opened and read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 akrueger@walshkelly.com Quotation was submitted by Mr. John M. Peisker Non -Collusion, Non -Discrimination Affidavit Form was completed UOTATION: Base Quote $71,670.00 Alternate No. 1 $28,130.00 Base Quote Plus Alternate $99,800.00 SELGE CONSTRUCTION CO. INC. 2833 S. IITH. St. Niles, MI 49120 Bkuhns@S el geconstruction. com Quotation was submitted by Mr. Robert Kuhns Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: Base Quote $88,130.00 Alternate No. 1 $34,399.00 Base Quote Plus Alternate $122,529.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotations were referred to Engineering and Venues, Parks, and Arts for review and recommendation. OPENING OF QUOTATIONS — PINHOOK WELL NO. 4 REFURBISHMENT — WELL CLEANING — PROJECT NO. 120-061 (PR-00005228) Mr. Gilot advised that this was the date set for the receiving and opening of sealed quotations for the above referenced project. The following quotation was opened and read: PEERLESS MIDWEST, INC. 55860 Russell Industrial Pkwy. Mishawaka, IN 46545 francis.williams@suez.com Quotation was submitted by Mr. Frank Williams Non -Collusion, Non -Discrimination Affidavit Form was completed QUOTATION: $55,250.00 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above quotation was referred to Engineering for review and recommendation. AWARD BID— TWO (2), MORE OR LESS 2020 OR NEWER THREE-QUARTER (3/4) TON FOUR WHEEL DRIVE PICK-UP TRUCKS — SPEC L (PR-00003993) REGULAR MEETING NOVEMBER 24, 2020 215 Mr. Jeff Hudak, Central Services, advised the Board that on October 13, 2020, bids were received and opened for the above referenced trucks. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $43,918 for one (1) base quote plus alternates 2, 3, and 4; one (1) base quote plus alternate 3 for a total of $32,894; and one (1) base quote plus alternates 2 and 3 for a total of $39,424. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD BID — ONE (1) OR MORE, 2020 OR NEWER, FULL SIZE CARGO VANS — SPEC Q(PR-00005423) Mr. Jeff Hudak, Central Services, advised the Board that on October 13, 2020, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $34,774.49 for one (1) base quote plus alternates 1-5 & dealer options 1 & 2; and one (1) for a total of $37,492.49 for a base quote plus alternates 1-5 & dealer options 1, 2, & 3; for a total amount for two (2) of $72,266.98. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Molnar seconded the motion, which carried by roll call. AWARD BID — FOUR (4), MORE OR LESS, 2020 OR NEWER STANDARD AWD 4-DOOR UTILITY VEHICLES — SPEC I (PR-00003050) Mr. Jeff Hudak, Central Services, advised the Board that on October 13, 2020, bids were received and opened for the above referenced vehicles. After reviewing those bids, Mr. Hudak recommended that the Board award the contract to the lowest responsive and responsible bidder, Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, in the amount of $24,739 each, for a total for five (5) of $123,695. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded as outlined above. Mr. Molnar seconded the motion, which carried by roll call. APPROVE CHANGE ORDER NO. 1 — ST. JOSEPH RIVER BACKWATER VALVES — PROJECT NO. 119-018 (PO-0000303) Mr. Gilot advised that Mr. Jacob Klosinski, Engineering, has submitted Change Order No. 1 on behalf of Selge Construction Co., Inc., 2833 S. 11th. St., Niles, MI 49120, indicating the contract amount be increased by $10,613 for a new contract sum, including this Change Order, in the amount of $105,063. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — EAGLE WAY SEWER EXTENSION — PROJECT NO. 119-095 (PO-0001014) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 1 on behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561, indicating the contract amount be increased by $28,737 for a new contract sum, including this Change Order, in the amount of $268,181.56. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 5 — WESTERN AVE. STREETSCAPE, PHASE III — PROJECT NO. 118-076 (PO-0000394) Mr. Gilot advised that Mr. Kyle Silveus, Engineering, has submitted Change Order No. 5 on behalf of Indiana Earth, Inc., 10343 McKinley Hwy., Osceola, IN 46561, indicating the contract amount be increased by $41,135 for a new contract sum, including this Change Order, in the amount of $2,885,401.94. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — RIVER WALK FROM BEYER STREET TO HOWARD PARK — PROJECT NO. 117-083A (PO-0001785) Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $25,880.22 and an additional thirty-two (32) days for a new contract sum, including this Change Order, in the amount of $3,224,880.22 and a new REGULAR MEETING NOVEMBER 24, 2020 216 completion date of January 1, 2021. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — AT -LARGE COUNCIL OFFICE RENOVATIONS — PROJECT NO. 119-105 (COUNCIL'S REPAIRS AND MAINTENANCE) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Premier 1 Construction, Inc., 105 E. Jefferson Blvd., Suite 216, South Bend, IN 46601, for the above referenced project, indicating a final cost of $21,500. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER ELEVATOR RENOVATION —PROJECT NO. 118-104D (HOTEL/MOTEL TAX) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Gibson -Lewis, LLC, 1001 W. lla`. St., Mishawaka, IN 46544, for the above referenced project, indicating a final cost of $168,700. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — GEMINI AT COLFAX EXTERIOR RENOVATIONS, WATER MAIN — PROJECT NO. 119-103D (RWDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Ritschard Brothers, Inc., 1204 W. Sample St., South Bend, IN 46619, for the above referenced project, indicating a final cost of $65,457. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — MIAMI BASIN VALVE REPLACEMENT — PROJECT NO. 116-082D (LRSA & SSDA TIF) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of HRP Construction Co., Inc., 5777 Cleveland Rd., South Bend, IN 46624, for the above referenced project, indicating a final cost of $175,259.48. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (2), MORE OR LESS, 2020 OR NEWER, TRAILER MOUNTED ANTI -ICING SYSTEMS — SPEC U (PR-00005495) In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to advertise for the receipt of bids for the above referenced equipment. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Authorization Honeywell Drilling and Revocable N/A Maradik/Molnar for Entry International Permit at 3520 Westmoor Agreement Inc. St. for Environmental Remediation Professional Jones Petrie Design Services for $8,500 Maradik/Molnar Services Rafinski Streetscape Improvements (PR-00005242) Agreement Corporation for the 3400 Block of S. Michigan St. Emergency HRP Replacement of $308,124.70 Maradik/Molnar Sewer Repair Construction Deteriorated Sewer Main (PO - Work Line and Manhole due to 00002249) discovery of Sink Hole on Corby, Ironwood and Rockne Intersection REGULAR MEETING NOVEMBER 24, 2020 217 Project Contribution Indiana Two (2) Agreements for Re -Use Water Maradik/Molnar in Aid of Michigan Installation of Primary Pump Station Construction Power Co. Service Feed, Transformer Building Agreement Relocation & Transformer $4,359.28; Removals at Wastewater Compressor Treatment Plant Building $11,173.07; Total $15,532.35 PR-00005428 Amendment Abonmarche Traffic Analysis and $109,430; Maradik/Molnar No. 1 to Consultants, Design Services for Eddy New Total Owner- Inc. St. and Howard St. $129,730 Engineer Intersection (PR-00005408) Agreement Real Property Near Northwest Transfer Properties for $1.00 Maradik/Molnar Transfer Neighborhood Development of Agreement Inc. Affordable Housing, 912, and Quit 914, 918 N. Sherman Ave. Claim Deed Amendment Teamsters Extend the Current Terms N/A Maradik/Molnar to Local Union of the Teamster Master Memorandum No. 364 Agreement to December of 31, 2021 and Increase Understanding Union Employee Base Rate by 1 % Sidewalk Core South Fifteen (15) Ft. Easement N/A Maradik/Molnar Utility & Bend, LLC for City at 219 E. Ireland Traffic Loop Rd. Property Frontage for Easement Construction, Repair, Agreement Installation, and Maintenance of Public Sidewalk, certain Utility Structures, and Traffic Loops Professional Jones Petrie Design Services for NTE $44,185 Maradik/Molnar Services Rafinski Drainage Improvements at (PR-00005212) Agreement Corporation several Locations and Randolph Park Improvements Professional McCormick Laurel Woods Drainage NTE $49,920 Maradik/Molnar Services Engineering, Improvements Design (PR-00005214) Agreement LLC Professional Arcadis U.S., 2021-2025 Water Capital NTE $49,000 Maradik/Molnar Services Inc. Improvement Plan (PR-00005358) Agreement Updates and Rate Case Support APPROVAL OF PERMIT AND LICENSE APPLICATIONS The following permit and license applications were presented for approval: Applicant Description Location Motion Carried PGK Enterprises, Encroachments/Revocable Permits - 1021 North St. Maradik/Molnar LLC Install Hydronic Snowmelt System in Peter St. Driveway at Public Right -of -Way JDL Corporation Transient Merchant License Renewal Convention Hall Maradik/Molnar d/b/a/ — Shipshewana on the Road Gift, & Discovery Ball Shipshewana on Food, and Craft Show Room, Century REGULAR MEETING NOVEMBER 24, 2020 218 the Road Center REMOVE PETITION TO VACATE THE FIRST EAST/WEST ALLEY BETWEEN ST. VINCENT ST. AND HOWARD ST. FROM ST. LOUIS BLVD. TO FIRST NORTH/SOUTH ALLEY Mr. Gilot stated this item was on the last Board agenda but there was an email from the petitioner afterwards informing the Board that part of the application showing the construction of a turn -around was missing from their paperwork. Mr. Gilot apologized that he did not recognize the petitioner was on the call during that meeting. He noted he announced at the beginning of this meeting if anybody wished to speak to indicate that through live Q&A. Mr. Gilot stated it was brought to the Board's attention this morning that the Common Council approved this vacation at their meeting last night so the Board has no action to take on this, noting the Common Council has the final authority, the Board is just recommending based on the law. APPROVE/DENY TRAFFIC CONTROL DEVICES Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the following traffic control device request was approved: NEW INSTALLATION: Honorary Street Sign for James Charles Trotter, Sr. (Frankie's Barbeque Owner) LOCATION: Corner of W. Washington St. and Liston St. REMARKS: All criteria have been met APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. James Burke, 51756 Ironwood Rd., South Bend, IN 46635 1. 51756 Ironwood Rd. — Water/Sewer (Key No. 002-2013-0260) B. Mr. Thomas Morris, 128 N. Brook Ave., Mishawaka, IN 46544 1. 53080 Nadine St.— Water/Sewer (Key No. 002-1020-044302 & 002-1020- 0443) C. Mr. Kyle O'Conner, PO Box 6157, South Bend, IN 46660-6157 1. 53169 Summer Breeze Dr.— Water/Sewer (Key No. 002-1020-045041) Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows: Business Bond Type Approved/ Released Effective Date Jhonny Pineda Contractor Bond Released 11/06/2020 Elf Excavating LLC Excavation Bond Released 11/06/2020 Fiber Optic Mgmt. LLC dba Turnkey Network Solutions Excavation Bond Approved 11/12/2020 K & S Engineers Inc. Excavation Bond Approved 11/06/2020 Advanced Excavating LLC Excavation Bond Approved 11/13/2020 Inland Waters Pollution Control, Inc. Excavation Bond Approved 11/13/2020 Custom Awning Occu cy Bond Released 11/06/2020 Davey Tree Expert Company Occupancy Bond Released 11/06/2020 Fiber Optic Mgmt. LLC dba Turnkey Network Solutions Occupancy Bond Approved 11/12/2020 REGULAR MEETING NOVEMBER 24, 2020 219 K & S Engineers Inc. Occu cy Bond Approved 11/06/2020 Advanced Excavating LLC Occupancy Bond Approved 11/13/2020 Burkhart Sign Systems, LLC Occupancy Bond Approved 11/12/2020 Inland Waters Pollution Control, Inc. Occupancy Bond Approved 11/13/2020 Ms. Maradik made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Molnar seconded the motion, which carried by roll call. APPROVE CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend Claims GBN-7663/7662/7512/7803 $1,286,704.38 11/10/2020 City of South Bend Claims GBN-7876/7937/7901/7936 $1,962,713.60 11/17/2020 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Molnar seconded the motion, which carried by roll call. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Maradik and carried by roll call, the meeting adjourned at 10:43 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: 64 nda CUX&n Linda M. Martin, Clerk