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HomeMy WebLinkAbout11/06/12 Board of Public Works MinutesAGENDA REVIEW SESSION NOVEMBER 1, 2012 353 The Agenda Review Session of the Board of Public Works was convened at 10:35 a.m. on Thursday, November 1, 2012, by Board President Mr. Gary A. Gilot, with Board Members Donald E. Inks, Kathryn E. Roos, Michael C. Mecham and Mark W. Neal present. Also present was Board Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. ADDITIONS TO THE AGENDA Mr. Gilot stated that a Temporary Occupancy Permit and an Access Agreement for the Fire Department for Nimtz Parkway was being added to the agenda. OPENING OF QUOTATIONS — 12' and 10 FLOOR RENOVATIONS — PROJECT NO. 112- 063 LC__OITA Mr. Gilot advised that this was the date set for the receiving and opening of sealed Quotations for the above referenced project. The following Quotations were opened and read: GIBSON -LEWIS LLC 1001 West 11 Street Mishawaka, Indiana 46544 Quotation was submitted by: Mr. Robert Lingenfelter Contractor's Non - Collusion Affidavit, Investment with Iran, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Total Quote: $51,095.00 Quote: ITEM DESCRIPTION QUANTITY UNIT TOTAL NO. AMOUNT L Base Bid: Interior I LSUM $37.419.00 Renovations I LSUM $36,844.00 2. Alternate 1 $4,259.00 3. Alternate 2 $9,417.00 Total $51,095.00 JJ WHITE, INC. 921 South Main Street South Bend, Indiana 46601 Quotation was submitted by: Mr. Larry Pearson Contractor's Non - Collusion Affidavit, Investment with Iran, Non - Debarment Affidavit, Employment Eligibility Verification, Non- Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Total Quote: $55,079.00 Quote: ITEM DESCRIPTION QUANTITY UNIT AMOUNT 1. Base Bid: Interior Renovations I LSUM $36,844.00 2. Alternate 1 $4,970.00 3. Alternate 2 Total $13,265.00 ZIOLKOWSKI CONSTRUCTION, INC. 4050 Ralph Jones Drive South Bend, Indiana 46628 Quotation was submitted by: Mr. Bill Favors AGENDA REVIEW SESSION NOVEMBER 1 2012 354 Contractor's Non - Collusion Affidavit, Investment with Iran, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Total Quote: $48,231.00 Quote: 11TEM NO. DESCRIPTION QUANTITY UNIT TOTAL AMOUNT 1. Base Bid: Interior Renovations 1 LSUM $36,500.00 2. Alternate 1 $4,650.00 3• Alternate 2 $7,081.00 Total $48,231.00 Ms. Greene stated that it appears there is a mathematical error on the quote received from J.J. White that will need to be looked at. Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above Quotations were referred to Engineering and Administration and Finance for review and recommendation. After reviewing those quotations, Mr. Toy Villa, Engineering, stated he is going to wait on the award until Tuesday's meeting to review the alternates. Board members discussed the following item(s) from the agenda. Change Order — Organic Resources Site Improvements Mr. Jacob Klosinski, Environmental Services, stated this project is for installation of a lift station for overflow from a pond at their facility. He noted the existing structure was falling apart, and they are adding a structure to match with the existing facilities. Professional Services Agreement — Greeley and Hansen, LLC Mr. Jacob Klosinski, Environmental Services, stated this agreement will complete the upgrade design for the anaerobic facility. Mr. Inks asked if this is a new contract. Mr. Klosinski stated it is a new contract; the previous contract was almost $600,000.00 for engineering, and it has been downgraded to $400,000.00 for the remaining engineering work, and $200,000.00 for construction management. He noted they were able to negotiate the price down almost $200,000.00. Ms. Greene questioned if the City is looking at local contractors. Mr. Klosinski stated they have DLZ and CMIT, both local and minority contractors, doing some of the design and electric work. Mr. Gilot stated he had one more option for them to look at. He questioned if for the amount of money to clean the gas, could we instead use the gas for energy somewhere else in the plant. He noted the boiler doesn't really need cleaning, could it be used in the boiler without cleaning. Mr. Gilot stated he just would like them to compare the costs and advantages: should we clean the gas, or skip the cleaning and turn it to steam to use for electricity in the plant to produce heat. Professional Services Agreement — Greeley and Hansen, LLC Mr. Jacob Klosinski, Environmental Services, stated this agreement is for shop drawing administration and change order processing on a $5,000,000.00 project. Mr. Neal noted the project won't start until next year; this is preliminary work with Mr. Klosinski assisting the engineering firm. Mr. Gilot confirmed that is the case, noting that by Mr. Klosinski working with the contractor, he was able to save about $400,000.00 on the project over the next two (2) years. - Release of One -Foot Non - Access Easement Mr. Larry Meteiver, Legal, stated in the process of acquiring property for construction along the Main - Lafayette Corridor, it was found that the previously developed parcel had in place non- access easements to prevent home - owners from placing driveways across the property. The City is now processing the release of those non - access easements. Mr. Gilot questioned whether the City included restrictions on residents placing driveways in the easement. Mr. Villa said the City has standards that regulate the placement and dimensions of driveways that would still need to be followed. - Award Bid — Self Contained Breathing Apparatus and Related Equipment Ms. Greene stated she met with the Fire Department Chiefs on Monday and walked through all the bids and options comprehensively. She stated she is comfortable with their findings. Chief Steve Cox stated Hoosier Fire Equipment was the lowest responsible bidder due to their AGENDA REVIEW SESSION NOVEMBER 1, 2012 355 allowance for trade -in. He noted their bid was slightly higher, but their trade -in allowance made them lower. Chief Cox stated they currently use MSA equipment, but one thing that Scott air pack has created is a low profile air pack which gives fire fighters 1/2 tot inch more room in confined areas which can make all the difference. He stated the Fire Department took the air packs through confined space test stations at Clay Fire station and they were able to get through the areas that they couldn't with the other brand of air packs. He noted that MSA does not have a comparable piece of equipment and Scott has a proprietary agreement with the manufacturer. Chief Cox added that these are safety issues. Mr. Gilot asked if the smaller bottles hold the same amount of air. Chief Cox stated they do, and they actually tested them. Ms. Greene stated they looked at all the quotes, and she is comfortable with the award. Mr. Inks asked how much difference there is in cost. Chief Cox stated it is under $100,000.00. He added that Hoosier is the lowest base bid, but the options increase the cost. Ms. Roos asked what the City's total is. Chief Cox stated the City's share will be about $280,000.00. He noted the Fire Department budgeted to pay for the equipment before being awarded the grant. Mr. Gilot asked if they talked to the Federal grant people to see if they concur with the award. Chief Cox stated they will. BOARD MEMBER EXCUSED Ms. Roos excused herself from the meeting at 11:20 a.m. - Change Order — Memorial Hospital Fagade Mr. Toy Villa, Engineering, stated this change order is due to the need for traffic routing. Ms. Roos stated she asked Engineering to work with Notre Dame on football game weekends for the road closure. Mr. Villa noted they had to open and close the road six (6) times to accommodate games. - Change Order — East Bank Separation Mr. Villa stated this change order was due to minor issues that included relocating a water main they encountered. Mr. Gilot stated he heard the City's electric line was hit. He noted the City owns the power connector and the Metronet between Howard Park and the East Race. He stated the City's locators need to locate the line. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 11:58 a.m. BOARD OF PUBLIC WORKS h. Gary A. Gi Gil 6t-, Presidents Michael C. Mecham, Member Mark W. Neal, Member t �2nda M. Martin, Jerk REGULAR MEETING NOVEMBER 6 2012 The regular meeting of the Board of Public Works was convened at 9:39 a.m, on Tuesday, November 6, 2012, by Board President Gary A. Gilot, with Board Members Donald E. Inks, Kathryn E. Roos, and Michael Mecham present. Board member Mark Neal was absent. Also present was Attorney Cheryl Greene. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the Minutes of the Agenda Review Session of October 18, 2012, the Regular Meeting of October 23, 2012 and the Claims Meeting of October 30, 2012 were approved. OPENING OF PROPOSALS -- SAINT JOSEPH RIVER CSO/RIVER STABILIZATION PROJECT.- PROJECT, NO. 112- 055 (SEWER ENGINEERING REGULAR MEETING NOVEMBER 6, 2012 356 Mr. Gilot advised that this was the date set for the receiving and opening of Proposals for the above referenced project. Mr. Gilot stated the Cost Proposals would not be opened until the review committee has made a selection based on the scoring matrix. The following Proposals were opened and the names of the companies read: HERCEG- DONOHUE TEAM 211 West Washington Street, Suite 2100 South Bend, Indiana 46601 URS CORPORATION One Indiana Square, Suite 2100 Indianapolis, Indiana 46204 AMERICAN STR POINT UCTUREo, ,.,7 INC ,. 7260 Shadeland Station Indianapolis, Indiana 46256 -3957 LAWSON- FISHER ASSOCIATES P.C. 525 West Washington Avenue South Bend, Indiana 46601 DLZ 2211 East Jefferson Boulevard South Bend, Indiana 46615 FISHBECK THOMPSON CARR & HUBER INC. 209 North Main Street, Suite 202 South Bend, Indiana 46601 GREELEY AND HANSEN 6640 Intech Boulevard, Suite 180 Indianapolis, Indiana 46278 AECOM 8902 Vincennes Circle, Suite D Indianapolis, Indiana 46268 Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above Proposals were referred to the review committee, and the CSO LTCP Manager for review and recommendation. AWARD BID AND APPROVE CONTRACT— SELF - CONTAINED BREATHING APPARATUS (SBCA) AND RELATE EQUIPMENT — (80120 GRANT) Fire Chief Stephen Cox advised the Board that on October 23, 2012, bids were received and opened for the above referenced equipment. After reviewing those bids, Chief Cox recommended that the Board award the contract to the lowest responsive and responsible bidder Hoosier Fire Equipment, Inc., 4009 Montdale Park Drive, Valparaiso, Indiana 46383, in the amount of $730,095.50 for the Base Bid plus Options No. 6,7, 8, 9, and 13. Chief Cox noted in his memo that the City will receive $395,303.60 in assistance from the Federal Government through a grant, and the City will be responsible for the remaining $334,791.90. Chief Cox clarified the discrepancy in the amounts was due to the finding that the grant will only reimburse the number of units for the total amount of seats in the front -line apparatus, which totals seventy - eight (78), rather than the original request of one - hundred, thirty units (130). Therefore, Mr. Inks made a motion that the recommendation be accepted and the bid be awarded and the contract approved subject to financing. Ms. Roos seconded the motion, which carried. AWARD QUOTATION — 27TH STREET LIFT STATION AND CSO 39 -- WET WELL SLAB IMPROVEMENTS_= PROJECT NO._112- 051(WASTE WATER CAPITAL) Rick Smigielski, Environmental Services, advised the Board that on October 9, 2012, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Smigielski recommended that the Board award the contract to the lowest responsive and responsible bidder, Rieth -Riley Construction Company, Inc., 25200 State Road 23, South Bend, REGULAR MEETING NOVEMBER 6, 2012 357 Indiana 46614, in the amount of $12,000.00. Therefore, Mr. Inks made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roos seconded the motion, which carried. AWARD — 12TI` AND 14th FI„OOR COUNTY -CITY BUILDING RENOVATIONS —PROJECT NO. 112- 063(COIT) Mr. Toy Villa, Engineering, advised the Board that on November 1, 2012, quotations were received and opened for the above referenced project. After reviewing those quotations, Mr. Villa recommended that the Board award the contract to the lowest responsive and responsible bidder, Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana 46628, in the amount of $41,150.00, which is the Base Bid plus Alternate No. 1. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the quotation be awarded as outlined above. Ms. Roos seconded the motion, which carried. APPROVE CHANGE ORDER NO. 1 — LEEPER PARK ODOR REDUCTION — FILTER BIOBED REPLACEMENT — PROJECT NO. 112 -047 (ENVIRONMENTAL SERVICES) Mr. Gilot advised that Rick Smigielski, Environmental Services, has submitted Change Order No. I on behalf of Selge Construction Co., Inc., 2833 South 11th Street, Niles, Michigan 49120, indicating the contract amount be increased by $287.50 for a modified contract sum, including this Change Order, in the amount of $24,687.50. Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I — ORGANIC RESOURCES — SITE IMPROVEMENTS — PROJECT NO. 112 -011A (ORGANIC RESOURCES CAPITAL) Mr. Gilot advised that Jacob Klosinski, Environmental Services, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 SR 23, South Bend, Indiana 46614, indicating the contract amount be increased by $17,164.40 for a modified contract sum, including this Change Order, in the amount of $454,082.70. Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. I — MEMORIAL HOSPITAL FACADE ---- PROJECT NO 112 -018 MEDICAL TIF Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 1 on behalf of Holladay Construction Group, 227 South Main Street, Suite 300, South Bend, Indiana 46601, indicating the contract amount be increased by $6,150.00 for a modified contract sum, including this Change Order, in the amount of $822,971.00. Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 — MEMORIAL HOSPITAL FACADE — PROJECT NO. 112 -018 MEDICAL TIF Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 2 on behalf of Holladay Construction Group, 227 South Main Street, Suite 200, South Bend, Indiana 46601, indicating the contract amount be increased by $3,079.00 for a modified contract sum, including this Change Order, in the amount of $826,050.00. Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 3 — EAST BANK SEWER SEPARATION — PHASE III — PROJECT NO. 111 -069 2012 SEWER BOND Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 3 on behalf of Rieth -Riley Construction Company, Inc., 25200 SR 23, South Bend, Indiana 46614, indicating the contract amount be increased by $5,720.19 for a modified contract sum, including this Change Order, in the amount of $2,319,105.67. Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 2 FINAL AND PROJECT COMPLETION AFFIDAVIT — ACS /VA PROJECT SITE IMPROVEMENTS — PROJECT NO. 112.009 (SBCDA TIF) Mr. Gilot advised that Toy Villa, Engineering, has submitted Change Order No. 2 (Final) on behalf of C & E Excavating, Inc., 53767 County Road 9, Elkhart, Indiana 46514, indicating the contract amount be decreased by $10,149.53 for a modified contract sum, including this Change Order, of $302,577.83. Additionally submitted was the Project Completion Affidavit indicating this new final cost of $302,577.83. Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved. REGULAR MEETING NOVEMBER 6,. 2012 358 APPROVE PROJECT COMPLETION AFFIDAVIT -- NEW CONDUIT AND FIBER AT 319 NORTH NILES AVENUE Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Metronet Zing, 121 South Michigan Street, South Bend, Indiana 46601, for the above referenced project, indicating a final cost of $7,230.00. Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT — CENTURY CENTER ISLAND PAVILION -- PROJECT NO ,111 -067 (SBCDA TIFF Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit, Certificate of Completion and Fabric Roof Warranty on behalf Casteel Construction Company, Inc., 23186 Ireland Road, South Bend, Indiana 46614, for the above referenced project, indicating a final cost of $655,737.00. Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the Project Completion Affidavit was approved. APPROVE PROJECT COMPLETION AFFIDAVIT --- IGNITION PARK SOUTH DEMOLITION — PHASE III - PROJECT NO. 1,12 -040 (AEDA TIF) Mr. Gilot advised that Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Jackson Trucking and Excavating, 9067 West 100N, Kewana, Indiana 46939, for the above referenced project, indicating a final cost of $98,500.00. Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the Project Completion Affidavit was approved. REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE — NORTH SIDE TRAIL EXTENSION — PROJECT NO. 110 -001 (CMAQ /FHWA) Mr. Gilot advised that Thia Vawter, Engineering, has submitted the Report of Contract Final Inspection and Recommendation for Acceptance on behalf of Walsh & Kelly, Inc., 2.4358 SR 23, South Bend, Indiana 46614, for the above referenced project. Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the Report of Contract Final Inspection and Recommendation for Acceptance was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CENTURY CENTER WEST ENTRANCE IMPROVEMENTS-- PROJECT NO. 112- 067 DOWNTOWN TIF In a memorandum to the Board, John Engstrom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. ADOPT RESOLUTION NO 63 -2012 — DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY. Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO. 63-2012 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: WATER WORKS MISCELLANEOUS EQUIPMENT WHEREAS, Indiana Code 5 -22 -22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the REGULAR MEETING NOVEMBER 6 2012 359 purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 6TH day of NOVEMBER 2012. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/ Gary A. Gilot s/ Donald E. Inks s/ Kathryn E. Roos s/ Michael C. Mecham ATTEST: s /Linda M. Martin, Clerk ADOPT RESOLUTION NO.64 -2012 — DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY Upon a motion made by Mr. Gilot, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works; RESOLUTION NO. 64-2012 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND /OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: WATER WORKS MISCELLANEOUS EQUIPMENT WHEREAS, Indiana Code 5 -22 -22 permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City and/or are unfit for the purpose for which they were intended and have an estimated combined value of less than five thousand dollars ($5,000.00). BE IT FURTHER RESOLVED that said items may be transferred or sold at public auction or private sale, without advertising. However, if the property is deemed worthless, such may be demolished or junked. ADOPTED this 6th day of NOVEMBER, 2012. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS sl Gary A. Gilot s/ Donald E. Inks s/ Kathryn E. Roos s/ Michael C. Mecham ATTEST: s /Linda M. Martin, Clerk REGULAR MEETING NOVEMBER 6 2012 360 APPROVAL OF AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA The following Agreements /Contracts /Proposals /Addenda were submitted to the Board for approval: Type Business Description. Amount/ Motion/ 2012 Department of Administer the City of South Fundin $11,000.00 Second Inks /Roos Emergency Community and Bend's 2012 Emergency (ESG) Solutions Economic Solutions Grant Grant Development Program Contract 2012 AIDS Fund Emergency Shelter and $22,000,00 Inks /Roos Emergency Ministries /AIDS Housing Services for (ESG) Solutions Assist of North Homeless Individuals and Grant Indiana, Inc. Families that Enter the AIDS Program Ministries Program Contract 2012 The Center for Fund Emergency Shelter far $29,000.00 Inks /Roos Emergency the Homeless, Homeless Individuals and (ESG) Solutions Inc. Families that are Residents Grant of the Center for the Program Homeless Contract 2012 Youth Service Fund Emergency Shelter for $64,098.00 Inks /Roos Emergency Bureau of St. Homeless Individuals and (ESG) Solutions Joseph County, Families who enter the Grant Inc. Youth Service Bureau Safe Program Station Contract 2012 Life Treatment Fund Emergency Shelter for $18,794.00 Inks /Roos Emergency Centers, Inc. Homeless Individuals (ESG) solutions Entering Life Treatment Grant Center's Inpatient Program Program Contract 2012 YWCA No Provide Emergency Shelter $76,098.00 Inks /Roos Emergency Central Indiana and Rapid Re- Housing (ESG) Solutions Services to the Women and Grant Children that Enter the Program Domestic Violence Program Contract Professional Indiana Housing City is Paid for Housing $58,002.00 Inks /Roos Services and Community Counseling Services Paid to City Agreement Development Provided to Individual Authority Referred through the Indiana (IHCDA) Foreclosure Prevention Network Professional Greeley and Construction Administration NTE Gilot /Roos Services Hansen, LLC and Engineering Design $634,000.00 Agreement Services for Anaerobic (Waste Digester Upgrades and Gas Water 0 &M) Cleaning Equipment — Project No. 112 -029 Professional ARCADIS U.S., Construction Administration NTE Inks /Roos Services Inc. and Start -Up Services $335,200.00 Agreement During the Two -Year (Waste Construction Phase of the Water O &M) Primary Clarifier Rehabilitation. and Equipment Upgrades — Project No. 111 -071 REGULAR MEETING NOVEMBER 6, 2012 361 Release of Jeffrey L. Release of Non-Access NIA 1nkslRoos Non - Access Nickerson Easement Encumbering Carried Easement Special Event Property Acquired from North Eddy Street from Inks /Roos Group /Eddy Permit - Jeffrey L. Nickerson (Parcel Angela Boulevard to Street Holiday 003) for the Main - Lafayette Napoleon Street and Commons Happenings Connector Napoleon Street from Professional Sitescapes, Inc. Landscape Enhancements for $2,550.00 Mecharr/Inks Services Bonds Avenue Retention (Sewage Agreement Areas Works 2011 St. Margaret's Procession February 17, Revenue Inks /Roos House Permit - 2013; 1 p.m. to Bond) Amended Coker Updated Language for NTE Inks /Roos Professional Composting and Previously Approved $26,000.00 Services Consulting Agreement Regarding the (Wastewater Agreement Cost Proposal — No Change O &M) in Cost on Lafayette Street, Third Jonathon S. Additional Funding for 2012 $5,000.00 Inks /Mecham Amendment Geels Contract (Energy to Department) Agreement Transient November 2, 132, 140, 212, 217 and Roos /Gilot for Merchant 2012 through 225 South Michigan Professional License - December 29, Street Services 2012 Holiday 2012 Amendment R.R. Donnelley Extension to December 31, N/A Inks /Roos to License & Sons 2013 for Fire Department to Subject to Agreement Company Access Property at 5021 East /West Alley between Approval of Permit Nimtz Parkway for Fire St. Joseph Street and the Final Terms Department Training North/South Alley, North of Agreement by Fire and Legal Department APPROVAL OF PERMITS /LICENSES The following vermits and licenses were presented fnr annrnval Applicant Description Date /Time Location Motion Carried Kite Realty Special Event December 1, North Eddy Street from Inks /Roos Group /Eddy Permit - 2012; 2:00 p.m. Angela Boulevard to Street Holiday to 8:00 p.m. Napoleon Street and Commons Happenings Napoleon Street from North Eddy Street to North Notre Dame Avenue St. Margaret's Procession February 17, County /City Building Inks /Roos House Permit - 2013; 1 p.m. to North to LaSalle Street, Winter Walk 4:30 p.m. East to Main Street, 2013 South to Western Avenue, West to Lafayette Street, North on Lafayette Street, Cross at Washington Street, End at Saint Margaret's House Downtown Transient November 2, 132, 140, 212, 217 and Roos /Gilot South Bend Merchant 2012 through 225 South Michigan License - December 29, Street 2012 Holiday 2012 Pop -Up Shop Program Aspen Group Occupancy November 1, East /West Alley between Roos /Gilot Permit 2012 through St. Joseph Street and the Subject to the April 1, 2013 North/South Alley, North City REGULAR MEETING NOVEMBER 6 2012 362 APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the following traffic control devices were approved: NEW INSTALLATION: LOCATIONS: REMARKS: Handicap Parking 1815 Jackson Street, and 705 Leland Street 3013 South Michigan Street 528 South Jackson Street 1033 West Oak Street 218 East Fairview Have Met all Requirements REMOVAL: No Parking LOCATION: Frances Street — Madison Street to Cedar Street (Both Sides) REMARKS: St. Joseph High School Area -- In Response to Developer - Provided Reconstruction or Improvement REVISION: No Parking - Police LOCATION: 100 South Michigan. Street, First Space North of Parking Garage Entrance, West Side between Jefferson Boulevard and Washington Street REMARKS: Request by Citizen — has met all Requirements DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the following traffic control device was denied: NEW INSTALLATION: Handicap Parking LOCATIONS: 2725 Westmoor Street REMARKS: Existing Driveway Provides Better Access RELEASE OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the Certificate of Insurance for the following business was released: D &B Plumbing, LLC -- Released Effective October 16, 2012 RATIFY APPROVAL OF CONTRACTOR BONDS AND APPROVE OCCUPANCY PERMIT Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor Bonds and Occupancy Permit be ratified and/or approved pursuant to Resolution 100 -2000 as follows: Business Bond Type Yp Approved/ Released of Dubail Street Engineer Contractor Approved October 10, 2012 William and Catherine Hostetler setting the Approved October 19, 2012 Aspen Group Occupancy Bond November 1, 2012 Amount APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the following traffic control devices were approved: NEW INSTALLATION: LOCATIONS: REMARKS: Handicap Parking 1815 Jackson Street, and 705 Leland Street 3013 South Michigan Street 528 South Jackson Street 1033 West Oak Street 218 East Fairview Have Met all Requirements REMOVAL: No Parking LOCATION: Frances Street — Madison Street to Cedar Street (Both Sides) REMARKS: St. Joseph High School Area -- In Response to Developer - Provided Reconstruction or Improvement REVISION: No Parking - Police LOCATION: 100 South Michigan. Street, First Space North of Parking Garage Entrance, West Side between Jefferson Boulevard and Washington Street REMARKS: Request by Citizen — has met all Requirements DENY TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Inks, seconded by Ms. Roos and carried, the following traffic control device was denied: NEW INSTALLATION: Handicap Parking LOCATIONS: 2725 Westmoor Street REMARKS: Existing Driveway Provides Better Access RELEASE OF CERTIFICATE OF INSURANCE Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the Certificate of Insurance for the following business was released: D &B Plumbing, LLC -- Released Effective October 16, 2012 RATIFY APPROVAL OF CONTRACTOR BONDS AND APPROVE OCCUPANCY PERMIT Mr. Anthony Molnar, Division of Engineering, recommended that the following Contractor Bonds and Occupancy Permit be ratified and/or approved pursuant to Resolution 100 -2000 as follows: Business Bond Type Yp Approved/ Released Effective Date Shively Builders Contractor Approved October 10, 2012 William and Catherine Hostetler Contractor Approved October 19, 2012 Aspen Group Occupancy Approved November 1, 2012 —April 1, 2013 Ms. Roos made a motion that the Bonds approval as outlined above be ratified and/or approved. Mr. Inks seconded the motion, which carried. APPROVE CLAIMS Mr. Inks stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the REGULAR MEETING NOVEMBER 6 2012 363 goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $1,177,823.40 10731/2012 City of South Bend $552,316.57 10130/2012, and 10/31/2012 City of South Bend $1,682,037.81 11/16/2012 St. Joseph County Housing Consortium $794.00 10/29/2012 St. Joseph County Housing Consortium $794.00 10/29/2012 Therefore, Mr. Inks made a motion that after review of the expenditures, the claims be approved as submitted. Ms. Roos seconded the motion, which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Ms. Roos and carried, the meeting adjourned at 10:40 a.m. BOARD OF PUBLIC WORKS Gar y A. G n _._._._ ilot, President Donald E, ,,Inks, Member Mic ael Mecham, Member Mark Neal, Member Member Linda M. Martin, lerk