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Home My WebLink AboutAward Quote - North WTP Raw Water Header Improvements Proj No. 119-011A - D.A. Dodd, LLC GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 8, 2020 Mr. Jason R. DeMeyer D.A. Dodd, LLC 14 E. Michigan St., PO Box 430 Rolling Prairie, IN 46371 judilange@dadodd.com RE: Quotation Award – North Water Treatment Plant Raw Water Header Improvements Project No. 119-011A Dear Mr. DeMeyer: The Board of Public Works at its meeting held on December 8, 2020, awarded the above referenced quotation to you in the amount of $15,950. Please forward the following documents in one submittal by December 29, 2020 to my attention for Board of Public Works approval to lhensley@southbendin.gov: 1) One (1) signed original of the Contract (enclosed); and 2) Certificate of Insurance naming the City of South Bend as an additional insured. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk Enclosure INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Linda M. Martin, Clerk Board of Public Works FROM: Becca Plantz, Project Engineer SUBJECT: Award Project No. 119-011A North Water Treatment Plant Raw Water Header Improvements DATE: November 25, 2020 On November 24, 2020 the Board of Public Works opened quotes for the above project. I have reviewed them and found them correct. The quoters ranked as follows: Quoter Total Quote Amount 1.DA Dodd, LLC $15,950 2.Bowen Engineering Company $27,840 3.Zimmerman Industrial Piping, Inc.$34,805 I recommend award of a contract for North Water Treatment Plant Raw Water Header Improvements to the lowest responsive / responsible quoter, D.A. Dodd, LLC in the amount of $15,950. Sufficient funds have been appropriated from Riverwest TIF, PR-00005229. Please call with your questions (5998). Enc. Quote Tabulation QUOTE TABULATION North Water Treatment Plant Raw Water Header Improvements Project No: 119-011A For Quotes Due: November 24, 2020 Item No.Description Quantity Unit Unit Price Item Total Unit Price Item Total Unit Price Item Total 1 Material & Equipment to replace Raw Water Headers and relocate valve. 1 LS 5,995.00$ 5,995.00$ 7,925.00$ 7,925.00$ 5,045.00$ 5,045.00$ 2 Electrical reroute to relocated valve 1 LS 1,105.00$ 1,105.00$ 2,250.00$ 2,250.00$ 1,700.00$ 1,700.00$ 3 Labor to replace Raw Water Headers and relocate valve. 1 LS 8,850.00$ 8,850.00$ 17,665.00$ 17,665.00$ 28,060.00$ 28,060.00$ Total 15,950.00$ 27,840.00$ 34,805.00$ I hereby certify that the above truly and accurately represents quotes received for this project on November 24, 2020. Becca Plantz, Project Engineer Non-Collusion Affadavit y y Zimmerman Industrial Piping, Inc. Bowen Engineering CorporationDA Dodd, LLC y Page 1 of 1 BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 8th Day of December, 2020, by and between, D.A. Dodd, LLC, 14 E. Michigan St., PO Box 430, Rolling Prairie, IN 46371, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: PROJECT NO. 119-011A DESCRIPTION: NORTH WATER TREATMENT PLANT RAW WATER HEADER IMPROVEMENTS COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: $15,950 FUNDING: PR-00005229 The unit prices for this improvement were those prices as received and accepted by the Board on the 24th Day of November, 2020, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS D.A. DODD, LLC Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name Therese J. Dorau, Member Jordan V. Gathers, Member Signature Joseph R. Molnar, Member Attest: Linda M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I,, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal 8th. December 20 BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/4/2020 Name Becca Plantz Department Public Works BPW Date 11/24/2020 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name North Water Treatment Plant Raw Water Header Improvements Project Number 119-011A Funding Source River West TIF Account No. PR-00005229 Amount Terms of Contract Lump Sum Purpose/Description Replace existing stainless steel raw water header near Vessel 2. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: Version 2/14/2020 Page - 16 Public Works Quote Exhibit 1 Main Floor Plan & Construction Limits Version 2/14/2020 Page - 17 Public Works Quote Version 2/14/2020 Page - 18 Public Works Quote Exhibit 2 North Station As Builds for Filter Process Piping BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/24/2020 Name Becca Plantz Department Public Works BPW Date 12/8/2020 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name D.A. Dodd, LLC New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name North Water Treatment Plant Raw Water Header Improvements Project Number 119-011A Funding Source River West TIF Account No. PR-00005229 Amount $15,950 Terms of Contract Lump Sum Purpose/Description Replace existing stainless steel raw water header near Vessel 2. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 8, 2020 Mr. Chris Manges Bowen Engineering Corporation 8802 N. Meridian St. Indianapolis, IN 46260 MargaretB@BowenEngineering.com RE: Quotation Award – North Water Treatment Plant Raw Water Header Improvements Project No. 119-011A Dear Mr. Manges: The Board of Public Works, at its meeting held on December 8, 2020, awarded the above referenced quotation to D.A. Dodd, LLC in the amount of $15,950. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 8, 2020 Mr. Robert Kelsey Zimmerman Industrial Piping, Inc. 1117 N. Clay St. Mishawaka, IN 46545 bk@zipi-usa.com RE: Quotation Award – North Water Treatment Plant Raw Water Header Improvements Project No. 119-011A Dear Mr. Kelsey: The Board of Public Works, at its meeting held on December 8, 2020, awarded the above referenced quotation to D.A. Dodd, LLC in the amount of $15,950. We thank you for quoting and hope you will quote with us again in the future. If you have any further questions regarding this matter, please call this office at (574) 235- 9251. Sincerely, s/Linda M. Martin, Clerk