HomeMy WebLinkAboutAward Quote - Edison Well No. 4 Refurbishments Well Cleaning Proj No. 120-060 - Peerless Midwest, Inc.
GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR
1316 COUNTY-CITY BUILDING
227 W. JEFFERSON BOULEVARD
SOUTH BEND, INDIANA 46601-1830
PHONE 574/ 235-9251
FAX 574/ 235-9171
CITY OF SOUTH BEND JAMES MUELLER, MAYOR
BOARD OF PUBLIC WORKS
December 8, 2020
Mr. Frank Williams
Peerless Midwest, Inc.
55860 Russell Industrial Pkwy.
Mishawaka, IN 46545
francis.williams@suez.com
RE: Quotation Award – Edison Well No. 4 Refurbishment – Well Cleaning
Project No. 120-060
Dear Mr. Williams:
The Board of Public Works at its meeting held on December 8, 2020, awarded the above
referenced quotation to you in the amount of $71,400.
Please forward the following documents in one submittal by December 29, 2020 to my
attention for Board of Public Works approval to lhensley@southbendin.gov:
1) One (1) signed original of the Contract (enclosed); and
2) Certificate of Insurance naming the City of South Bend as an additional insured.
If you have any further questions regarding this matter, please call this office at (574) 235-
9251.
Sincerely,
s/Linda M. Martin, Clerk
Enclosure
INTER-OFFICE MEMORANDUM
DEPARTMENT OF PUBLIC WORKS
DIVISION OF ENGINEERING
TO: Linda M. Martin, Clerk
Board of Public Works
FROM: Becca Plantz, Project Engineer
SUBJECT: Award Project No. 120-060
Edison Well #4 Refurbishment – Well Cleaning
DATE: November 25, 2020
On November 24, 2020 the Board of Public Works opened quotes for the above project. I have
reviewed them and found them correct.
The quoters ranked as follows:
Quoter Base Quote Alternate 1 Total Quote
Amount
1. Peerless Midwest $60,900 $10,500 $71,400
I recommend award of a contract for Edison Well #4 Refurbishment – Well Cleaning to the
lowest responsive / responsible quoter, Peerless Midwest in the amount of $71,400.
Sufficient funds have been appropriated from Services & Charges-Repairs & Maint-Other Equip
R&M, PR-00005227.
Please call with your questions (5998).
Enc. Quote Tabulation
QUOTE TABULATION
Edison Well #4 Refurbishment – Well Cleaning
Project No: 120-060
For Quotes Due: November 24, 2020
Base Quote
Item No.Description Quantity Unit Unit Price Item Total
1 Step Drawdown Test 1 LS 900.00$ 900.00$
2 Well Cleaning and Re-development 1 LS 31,550.00$ 31,550.00$
3 Pre & Post Cleaning Video Inpsection of Casing and Screen 1 LS 1,200.00$ 1,200.00$
4 Disassembling and reassembling related to inspection of pump and driver 1 LS 1,000.00$ 1,000.00$
5 US Motor Replacement Inverter Duty with a Grounding Ring 1 LS 11,250.00$ 11,250.00$
6 Miscellaneous Well Components: reconditioning/replacement 1 LS ALLOWANCE 15,000.00$
60,900.00$
Alternate 1
Item No.Description Quantity Unit Unit Price Item Total
1 Modify pump to install a flow meter and convert gate valve to a butterfly
valve. 1 LS 10,500.00$ 10,500.00$
10,500.00$
Base Quote & Alternate 1 71,400.00$
Becca Plantz, Project Engineer
Alternate 1 Total
Peerless Midwest
Base Quote Total
Non-Collusion Affadavit Y
Page 1 of 1
BOARD OF PUBLIC WORKS
CITY OF SOUTH BEND, INDIANA
PUBLIC WORKS CONTRACT
THIS AGREEMENT, made and entered into this 8th Day of December, 2020, by and between,
Peerless Midwest, Inc., 55860 Russell Industrial Pkwy., Mishawaka, IN 46545, HEREINAFTER
called the Contractor, and the Board of Public Works herein called the "Board".
WITNESSETH: That the Contractor covenants and agrees to make the following improvement,
as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans,
and Bid Proposals, all of which are set forth as a part of this Contract, for:
PROJECT NO. 120-060
DESCRIPTION: EDISON WELL NO. 4 REFURBISHMENTS – WELL
CLEANING
COMPLETION DATE: SEE SPECIFICATIONS
AMOUNT: $71,400
FUNDING: PR-00005227
The unit prices for this improvement were those prices as received and accepted by the Board on
the 24th Day of November, 2020.
The Contractor further agrees to notify the Engineer when this improvement is completed. This
notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final
acceptance of the improvement by the Engineer, the Contractors final estimate will be presented
to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of
a Waiver of Lien.
BOARD OF PUBLIC WORKS PEERLESS MIDWEST, INC.
Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name
Therese J. Dorau, Member Jordan V. Gathers, Member Signature
Joseph R. Molnar,
Member
Attest: Linda M. Martin,
Clerk
CERTIFICATION (To be completed if Contractor is a Corporation)
I,, certify that I am Secretary of the Corporation named as
Contractor herein; that who signed this Agreement on behalf of the Contractor
was then of said Corporation; that said agreement was duly signed for and in
behalf of said Corporation by authority of its governing body, and is within the scope of its
corporate powers.
Secretary Corporate Seal
8th. December 20
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SCOPE OF WORK
CITY OF SOUTH BEND
PROJECT NAME: Edison Well #4 Refurbishment – Well Cleaning
PROJECT NO. 120-060
QUOTES DUE November 24, 2020
I. PROJECT DESCRIPTION
A. The project includes the furnishing of all equipment, material, insurance, and labor to facilitate the
cleaning, inspection, rehabilitation, and motor replacement for Well Pump No. 4 at the Edison
Filtration Plant located at 2708 Rockne Drive 46616 within the City of South Bend, IN.
II. PREVAILING SPECIFCIATIONS AND DESIGN & CONSTRUCTION STANDARDS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and
CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this
project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND
SPECIFICATIONS prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to “State Specifications,” it shall mean the 2020
INDOT Standard Specifications for the letting effective after September 1, 2019.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS,
the SPECIAL PROVISIONS will govern.
III. TERM “OR EQUAL”
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the “or
equal” offered meets the specification.
IV. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a permanent part
of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax).
The exemption number will be furnished to the Contractor upon award.
V. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees,
and other expenses, arising from or out of the negligent performance of this Contract by Contractor,
or because of arising out of any defect in the goods, materials or equipment supplied by the Quote
provider.
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VI. INSURANCE
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 103
B. Additions:
1. All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a. General Liability: Premises-Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen’s Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e. The City of South Bend shall be named as additional insured on the Certificate of Insurance.
VII. CONTROL OF WORK
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City of South
Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct payment
for this item.
3. The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South
Bend Department of Public Works.
5. Contractor shall coordinate access to the facility, all temporary outages, and work schedule with
City of South Bend’s Manager of Operations, Bradley VanOosterum, contacted at (574)235-5670.
VIII. LEGAL RELATIONS
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend Water Works. The
Engineer, where mentioned in these documents, is the City of South Bend Department of Public
Works, Division of Engineering.
2. The Contractor shall apply for and obtain any and all required permits for the work from local, state,
and federal agencies and shall comply with permit requirements, including the St. Joseph County
/ City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor
shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with
the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner
reserves the right to immediately terminate the public work project awarded should the Contractor
be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result
in the forfeiture of Contractor’s performance bond to the Owner.
IX. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sec. 108
B. Additions:
1. The project will have a completion schedule of ninety (90) calendar days. The contract time will
start when the Notice to Proceed is delivered and signed.
a. The well shall not be offline for more than sixty (60) days.
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2. The City, Engineer, and Contractor will hold a pre-construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
X. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works within
seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent
of the claim with supporting data shall be delivered within fourteen (14) calendar days after such
occurrence unless an official of the Public Works Department allows an additional period of time to
ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost
to delays beyond the control of the Contractor if a claim is made in accordance with this provision.
Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor
disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the Contractor
demonstrates to the satisfaction of the City that the delay in the progress of the work was due to
such weather. The basis to define normal weather with be the data compiled by the United States
Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including
fault or negligence of Contractor’s subcontractors, caused the delay, or for which any remedies are
provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XI. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions:
1. Events of Default shall include Contractor’s failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry out
the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies
provided under separate provisions of this contract, the right of set-off against any payments due
or to become due to the Contractor against the retainage, the right to take over and complete the
Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that
the Contractor has in order under Contractor’s subcontracts are assigned to the City, subject to the
City’s right to take assignment of all or only selected subcontracts at the City’s discretion. The sole
obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed
after the date of the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other document
that may be necessary in the sole opinion of legal counsel to the City’s Board of Public Works to
evidence compliance with this provision. The Contractor shall promptly deliver such documents
upon the City’s request. In the case of such assignment, unless otherwise agreed in writing, The
Contractor remains liability to subcontractors for any payment already involved, and for any claim,
suit or cause of action based upon or resulting from any error, omission, negligence or other breach
of contract by the Contractor, its officers, employees, or agents arising prior to the date of
assignment to the City.
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XII. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions:
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and the
Owner, that the Contract Time for completion of the work described herein is a reasonable time,
taking into consideration the average climatic and economic conditions and other factors prevailing
in the locality of the work, and excludes the time for unavoidable delays which were beyond the
control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages
a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in
default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner,
acts of another Contractor in the performance of a Contract with the Owner, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of
payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
c. Provide As-Built drawings in accordance with the City of South Bend Prevailing Specifications
for Public Works.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver
of Lien.
XIV. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
d. Installation and safety requirements
XV. OTHER UTILITIES
A. Prevailing Specifications: None
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B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana811.org, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor’s responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone,
etc. in order to assure that all utilities that need to be replaced or relocated can be done with a
minimum disturbance to service. The Contractor shall also be responsible for coordinating
schedules with the various utilities such that they can proceed with their relocation work as
efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVI. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sections 105 & 801
B. Additions:
1. Maintenance of traffic during construction shall conform to the “Indiana Manual on Uniform Traffic
Control Devices” and the City of South Bend Design and Construction Standards.
2. The “Traffic Control and Occupancy Request” form is to be used for any lane restrictions or closures
and required to be filled out and sent to the Department of Public Works. The “Traffic Control and
Occupancy Request” form can be found on the City of South Bend website at southbendin.gov.
3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner
that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve
the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary
facilities shall be left unattended in the right-of-way of any street or left parked overnight without
proper marking and lighting.
4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its
proposed schedule of operations for the review of the Engineer. The schedule of operations as
reviewed by the Engineer shall be maintained at all times.
5. There will be no direct payment for this work.
XVII. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to facilitate the cleaning, inspection, and replacement motor for well 4 at the
Edison Filtration Plant, within the City of South Bend.
2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and
their property from damage caused by the Contractor’s operations.
3. Prior to submittal of the bid proposal, the bidder shall visit the Edison Filtration Plant. An open
visit will be held on the well field with the Owner. Follow-up visits to the site for information
gathering may be requested with Bradley VanOosterum, contacted at (574) 235-5670. Revisits
will be subject to availability of City personnel and are not guaranteed. Contractors desiring to bid
on the subject project are encouraged to visit the site on the open visit date.
4. The Contractor shall coordinate all work with the Owner, City of South Bend Water Works, to ensure
that all work will interfere or be affected by other work at the well fields.
5. The work to be completed shall include:
a. Clean and Re-develop well to increase specific capacity.
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b. Contractor shall setup over the well a line shaft turbine test pump for double disk cleaning of
the well. The disks shall be set in 5’ intervals. No other method of agitation (air ram devices,
walking beams, pulley systems, etc) is acceptable and will result in disqualification of bid.
c. Double disking must be performed with a vertical turbine pump. No other method such as
airlift, etc. is acceptable.
d. Contractor is to obtain two consecutive bacteria samples 24 hours apart per IDEM
requirements and report results within 48 hours to City of South Bend or each.
e. To allow for 36 hours contact time between treatments, the contractor must be on site every-
other-day for over two weeks: Monday, Wednesday, Friday during the project. No work can
be performed on Saturday or Sunday.
f. To insure safety of the community surrounding the well field, no cleaning chemicals are to be
left on site when the contractor is not present.
g. No phosphates are to be used in the cleaning process. No other chemicals not specifically
stated herein are to be used during the cleaning process.
h. Prior to final acceptance, the contractor shall cleanup the construction area. The site shall be
left neat and clean in condition acceptable to the owner.
XVIII. STEP DRAWDOWN TEST
A. Prevailing Specifications: None
B. Additions:
1. On Day 1 of cleaning the contractor shall provide all field labor and equipment to conduct a step
drawdown test, for 30 minutes per step at the following rates:
a. Shutoff
b. ½ the pumps rated capacity
c. ¾ the pumps rated capacity
d. 100% of the pumps rated capacity
2. The well shall be test pumped using an external Mechanical or Mag meter to determine accurate
flow recordings.
a. Must provide accuracy documentation to include last calibration date and data.
3. Payment for all work included in the step drawdown test shall be made as a lump sum as specified
in the proposal as follows:
Step Drawdown Test……………………Lump Sum (LS)
XIX. WELL CLEANING AND RE-DEVELOPMENT
A. Prevailing Specifications: None
B. Additions:
1. Day 1 – Contractor shall pull vertical turbine pump from well and transport the pump bowl,
lineshaft assembly, discharge head and motor to their pump shop for teardown and inspection.
An inspection report shall be provided to SBU before any refurbishment of the pumping
equipment. SBU must authorize any work done to pumping equipment beyond the inspection.
SBU must be allowed to inspect all equipment.
2. Day 2 – Video inspection of casing and screen
a. The complete well including casing and screen shall be video inspected with a color borehole
camera.
b. The well cannot be video inspected until a minimum of 24 hours after the pump is pulled to
allow for debris to settle, allowing a clear view of the well.
c. It is the contractor’s responsibility to further clear the well prior to the video if applicable.
d. Camera shall have sufficient lighting on board to show in plain view the details within the well
screen and casing
e. An archive copy of the video shall be provided to the customers on DVD or thumb drive with
the pump inspection report as well as a written summary of the inspection.
f. Downhole camera must have both down looking and side view/rotational capabilities.
g. Camera must have on screen display of depths overlaid directly to the video.
h. Submerged tape measures are not acceptable for documenting depth.
i. Black and white video, indirect mirror imaging, and low resolution cameras are not
acceptable.
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3. Day 3 - Contractor shall setup over the well for double disk cleaning with a line shaft turbine
pump. No other method is accepted and will result in disqualification of bid. A double disk
agitator measuring 60-inches in length shall be used. There shall be a fixed rubber disk mounted
atop and bottom of the device with slots or jets in between to allow for water movement. The
rubber disk shall be within ¼” of the screen inside diameter.
a. The double disk agitator shall be affixed to a vertical turbine test pump capable of producing
1,000 gpm supplied by the contractor. The well shall be double disked by slinging the vertical
turbine pump to the rig and working over 5 foot sections of screen at a time.
b. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into
well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under
pressure through the double disk agitator.
c. Leave the chlorine solution in the well for a minimum of 36 hours contact time.
4. Day 4 – Off site, 36 hour (min) contact time.
5. Day 5 – Cleaning Bottom 10 feet of Lower Screen
a. Pump off chlorine solution to waste, neutralizing any remaining chlorine.
b. Inject 330 gallons of inhibited and stabilized hydrochloric acid and 3,500 gallons of clear
water into the well using a 1,000 gallon cleaning tank to mix in equal portions per tank,
equipped with a pump, to inject the solution under pressure. Work this solution into the
bottom ten feet of screen with double disk.
c. Allow three (3) hours of contact time.
d. Work five (5)-foot sections of the bottom ten (10) feet of the lower screen with double disk for
a minimum of one (1) hour per five-foot section.
e. Pump off solution and neutralize any remaining acid with sodium bicarbonate.
f. Contractor is responsible for measuring and documenting the pH during pump off and
neutralizing any acid in the discharge.
g. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into
well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under
pressure through the double disk agitator.
h. Leave the chlorine solution in the well for a minimum of 36 hours contact time
6. Day 6 – Off site, 36 hour (min) contact time.
7. Day 7 – Cleaning Top 10 feet of Lower Screen
a. Pump off chlorine solution to waste, neutralizing any remaining chlorine.
b. Inject 330 gallons of inhibited and stabilized hydrochloric acid and 3,500 gallons of clear
water into the well using a 1,000 gallon cleaning tank to mix in equal portions per tank,
equipped with a pump, to inject the solution under pressure. Work this solution into the top
ten feet of screen with double disk.
c. Allow three (3) hours of contact time.
d. Work five (5)-foot sections of the top ten (10) feet of the lower screen with double disk for a
minimum of one (1) hour per five-foot section.
e. Pump off solution and neutralize any remaining acid with sodium bicarbonate.
f. Contractor is responsible for measuring and documenting the pH during pump off and
neutralizing any acid in the discharge.
g. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into
well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under
pressure through the double disk agitator.
h. Leave the chlorine solution in the well for a minimum of 36 hours contact time
8. Day 8 – Off site, 36 hour (min) contact time.
9. Day 9 – Cleaning Bottom 10 feet of Upper Screen
a. Pump off chlorine solution to waste, neutralizing any remaining chlorine.
b. Inject 330 gallons of inhibited and stabilized hydrochloric acid and 3,500 gallons of clear
water into the well using a 1,000 gallon cleaning tank to mix in equal portions per tank,
equipped with a pump, to inject the solution under pressure. Work this solution into the
bottom ten feet of screen with double disk.
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c. Allow three (3) hours of contact time.
d. Work five (5)-foot sections of the bottom ten (10) feet of the upper screen with double disk for
a minimum of one (1) hour per five-foot section.
e. Pump off solution and neutralize any remaining acid with sodium bicarbonate.
f. Contractor is responsible for measuring and documenting the pH during pump off and
neutralizing any acid in the discharge.
g. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into
well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under
pressure through the double disk agitator.
h. Leave the chlorine solution in the well for a minimum of 36 hours contact time
10. Day 10 – Off site, 36 hour (min) contact time
11. Day 11 – Cleaning Top 10 feet of Upper Screen
a. Pump off chlorine solution to waste, neutralizing any remaining chlorine.
b. Inject 330 gallons of inhibited and stabilized hydrochloric acid and 3,500 gallons of clear
water into the well using a 1,000 gallon cleaning tank to mix in equal portions per tank,
equipped with a pump, to inject the solution under pressure. Work this solution into the top
ten feet of screen with double disk.
c. Allow three (3) hours of contact time.
d. Work five (5)-foot sections of the top ten (10) feet of the upper screen with double disk for a
minimum of one (1) hour per five-foot section.
e. Pump off solution and neutralize any remaining acid with sodium bicarbonate.
f. Contractor is responsible for measuring and documenting the pH during pump off and
neutralizing any acid in the discharge.
g. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into
well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under
pressure through the double disk agitator.
h. Leave the chlorine solution in the well for a minimum of 36 hours contact time.
12. Day 12 –Off site, 36 hour (min) contact time
13. Day 13 - Pump off to waste for thirty minutes, remove double disk agitator and test pump. Tear
down and clean up.
14. Payment for all work included in well cleaning shall be made as a lump sum as specified in the
proposal as follows:
Well Cleaning and Re-development……………………LS
XX. POST CLEANING VIDEO INSPECTION OF CASING AND SCREEN
A. Prevailing Specifications: None
B. Additions:
1. The complete well including casing and screen shall be video inspected with a color borehole
camera.
2. The well cannot be video inspected until a minimum of 24 hours after the test pump is pulled to
allow for debris to settle, allowing a clear view of the well.
3. It is the contractor’s responsibility to clear the well prior to the video if applicable.
4. Camera shall have sufficient lighting on board to show in plain view details within 16” well casing.
5. An archive copy of the video shall be provided to the customers on DVD with the pump inspection
report as well as a written summary of the inspection.
6. Borehole camera must have both down looking and side view/rotational capabilities.
7. Camera must have on screen display of depths overlaid directly to the video.
8. Submerged tape measures are not acceptable for documenting depth.
9. Black and white video, indirect mirror imaging, and low resolution cameras are not acceptable.
10. Payment for all work included in Post Cleaning Video Inspection of Casing and Screen shall be
made as a lump sum as specified in the proposal as follows:
Post Cleaning Video Inspection of Casing and Screen……………………LS
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XXI. PUMP AND DRIVER INSPECTION
A. Prevailing Specifications: None
B. Additions:
1. Included in this scope is removing the complete pump and driver that are currently installed in the
well. This equipment shall be disassembled by an OEM approved pump repair facility for inspection
and reporting on the condition of all components. A representative of the City of South Bend will
visually inspect the equipment to discuss the repair work that shall be completed. The cost to
disassemble the equipment and reinstall back in the well shall be included in this bid. The cost of
repair shall be handled as an alternate as the condition of the equipment is not known at this time.
The City understands that the cost is subject to the condition of the pump and driver.
2. Payment for all work included in the disassembly and the assembly of equipment required to
inspect the condition of the pump and driver shall be made as a lump sum as specified in the
proposal as follows:
Disassembling and reassembling related to inspection of pump and driver ……………………LS
XXII. PUMP AND DRIVER RECONDITIONING OR REPLACEMENT
A. Prevailing Specifications: None
B. Additions:
1. Any new column pipe installed shall be epoxy coated.
a. Any abrasion during installation shall be coated onsite with the same product.
2. Reconditioned pipe shall not be coated.
3. The City and the contractor shall not know of the condition of the pump and driver, and other system
components such as the column pipe and shaft, until the pump and driver are removed for
inspection. As such, an allowance shall be included in the bid proposal. This allowance shall be
included in the bid proposal as follows:
Well component reconditioning/replacement ……………………LS
XXIII. REPLACEMENT MOTOR
A. Prevailing Specifications: None
B. Additions:
1. Motor submittals shall be provided to the Owner for review and approval prior to ordering the motor.
a. Complete listing of requested exceptions to the requirements of the Contract Documents is
required.
b. Provide address and phone number of the nearest parts/repair service centers and nearest
manufacturer’s representative.
c. Provide time of delivery.
2. Product Data:
a. Manufacturer’s literature, illustrations, specifications, paint certification (If required) and
engineering data including; dimensions, materials, size, weight, and parts lists for all
components in sufficient detail to allow an item-by-item comparison with the Contract
Documents.
3. Operation and Maintenance Manuals:
a. Submit complete operation and maintenance manuals, including shop and field test reports,
maintenance data and schedules, description of operation, and spare parts information.
4. Delivery, Storage, and Handling
a. Prior to shipping, completely inspect products to assure that components are complete and
comply with all requirements. Box or crate products as required to prevent damage during
shipment. Protect machined surfaces and matching connections to prevent damage.
Version 4/2/2019 Page - 10 Public Works Quote
b. Inspect all boxes, crates, and packages upon delivery to Site and notify ENGINEER in writing
of loss or damage to products. Promptly remedy loss and damage to new condition per
manufacturer’s instructions.
c. Keep all products off ground using pallets, platforms, or other supports. Protect steel, packaged
materials, and electronics from corrosion and deterioration.
5. Warranty:
a. Provide manufacturer’s written warranty, running to the benefit of the OWNER, agreeing to
correct, at OWNER’s option, remove, or replace materials or equipment specified in this section
and found to be defective for a period of three years after date of final completion.
6. Design Conditions:
Design Condition Well No. 4
Make US
Motor Size (hp) and Maximum
Speed (rpm)
125 hp
1775 rpm
Motor Voltage/Phase/Hertz 460/3/60
Frame L405TP16
Note: Design conditions correspond to existing motor nameplate information. Refer to Exhibit 1 for
details.
7. Motor shall have an AEGIS Grounding Ring or approved equal.
8. Proposed substituted item specifications must be submitted to the Owner and Engineer a minimum
of seven (7) days prior to bid opening date. The City of South Bend will determine if substitute
product is equal in quality and intent and will issue a statement to the Bidder.
US Motor Replacement Inverter Duty with a Grounding Ring ……………………LS
XXIV. ALTERNATE 1: PUMP MODIFICATION & VALVE CONVERSION
A. Prevailing Specifications: None
B. Additions:
1. Modify pump to configure flow meter and replacing the existing gate valve with a butterfly valve.
2. Flow Meter:
a. Position flow measuring devices in pipelines so that they have the amount of straight upstream
and downstream runs recommended by the manufacturer.
b. Position flow measuring devices so that it can be easily read by the operator during checks.
c. The flow meter shall be provided by the Contractor.
d. The flow measuring device will be a Siemens Sitrans FM MAG 5000 series Flow Meter or
approved equal.
e. The flow measuring device accuracy shall be within +/- 0.4% +/- 1 mm/s.
f. The flow measuring device shall withstand temperatures between -20°C to 50°C.
3. Silent Check:
a. Silent check to be of wafer style.
4. Valve:
a. Contractor shall convert the existing gate valve configuration to a butterfly valve.
(i) The butterfly valve shall be provided by the Contractor.
(ii) The butterfly valve shall be manufactured by Pratt or an approved equal.
b. Remove and salvage existing gate valve. Provide the Owner the salvaged gate valve.
c. Valve Installation:
(i) Install valves plumb and level unless otherwise approved.
(ii) Install valves free from distortion and strain caused by misaligned piping, equipment, or
other causes.
(iii) Valves shall be installed with sufficient clearance for proper operation of any external
mechanisms, and with sufficient clearance to dismantle the valve for in-place maintenance.
(iv) Installation shall be in accordance with the valve manufacturer’s recommendations.
(v) Butterfly valves shall be installed with the shaft horizontal unless otherwise necessary for
proper operation or as acceptable to the Owner.
(vi) Position butterfly valves so that they do not conflict with upstream and downstream
elements of the piping system or adjacent elements.
Version 4/2/2019 Page - 11 Public Works Quote
(vii) Valve actuators and accessories shall be factory mounted on the valve, calibrated, and
tested.
d. Field quality control:
(i) Field test and calibrate equipment to demonstrate to the Owner's representative that all
equipment will satisfactorily perform the functions and criteria per manufacturer.
(ii) Provide all test apparatus required at no extra cost to Owner.
(iii) Follow testing procedures recommended by the manufacturer and approved by the Owner.
(iv) All valves shall be free from leaks. Each leak that is discovered within testing shall be
repaired by and at the expense of the Contractor.
XXV. PLANS
A. Prevailing Specifications: City of South Bend Design and Construction Standards
B. Additions:
1. Attachments:
a. Exhibit 1: Well 4 Motor Name Plate
b. Exhibit 2: Pump Installation Report 2004
c. Exhibit 3: Well 4 Lithology Report
2. The CONTRACTOR is responsible for estimating dimensions and quantities of materials.
Version 4/2/2019 Page - 12 Public Works Quote
CITY OF SOUTH BEND, INDIANA
CONTRACTOR’S QUOTE FOR PUBLIC WORK
PROJECT NAME: Edison Well#4 Refurbishment – Well Cleaning
PROJECT NO. 120-060
QUOTES DUE November 24, 2020
(Must be completed for all quotes. Please type or print)
Date: Firm:
Address:
City/State/Zip: Telephone Number: ( )
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated ] for the sum of (enter the Total Quote as shown on the Proposal)
($ )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
ACCEPTANCE
The above quote is accepted this day of 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President Member,
Elizabeth A. Maradik, Member Jordan V. Gathers, Member
Joseph R. Molnar, Member Attest: Linda M. Martin, Clerk
By
(Signature)
(Printed Name of Person Signing)
Version 4/2/2019 Page - 13 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit.
CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ___________ )
) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, “Iran” means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time-to-time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Version 4/2/2019 Page - 14 Public Works Quote
Contractor’s newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor’s documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by
the City of South Bend through its agencies, boards, or commissions shall not discriminate against
any employee or applicant for employment in the performance of a City contract with respect to
hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly
related to employment because of race, sex, religion, color, national origin, ancestry, age, gender
expression, gender identity, sexual orientation or disability that does not affect that person's ability
to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions may consider the Contractor’s good faith efforts to obtain
participation by those Contractors certified by the State of Indiana as a Minority Business
(“MBE”) or as a Women’s Business Enterprise (“WBE”) as a factor in determining the lowest,
responsible, responsive bidder.
In no event shall persons or entities seeking the award of a City contract be required to award a
subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said
WBE/MBE. A finding of a discriminatory practice by the City’s MBE/WBE Utilization Board
shall prohibit that person or entity from being awarded a City contract for a period of one (1) year
from the date of such determination, and such determination may also be grounds for terminating
the contact for which the discriminatory practice or noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
products or foundry products made in the United States on this project if awarded. I understand I
Version 4/2/2019 Page - 15 Public Works Quote
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
***
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this day of , 20__
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
Subscribed and sworn to before me this day of , 20
My Commission Expires
Notary Public
County of Residence
Version 4/2/2019 Page - 16 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Edison Well#4 Refurbishment – Well Cleaning
PROJECT NO. 120-060
QUOTES DUE November 24, 2020
BASE QUOTE
Item
No. Description Quantity Unit Unit Price Total Amount
1 Step Drawdown Test 1 LS
2 Well Cleaning and Re-
development 1 LS
3 Pre & Post Cleaning Video
Inspection of Casing and Screen 1 LS
4
Disassembling and reassembling
related to inspection of pump and
driver
1 LS
5 US Motor Replacement Inverter
Duty with a Grounding Ring 1 LS
6 Miscellaneous Well Components:
reconditioning/replacement 1 LS ALLOWANCE $15,000.00
Base Quote $
Alternate 1
Item No. Description Quantity Unit Unit Price Total Amount
Alternate
No. 1
Modify pump to install a flow
meter and convert gate valve to a
butterfly valve.
1 LS
Alternate 1 $
Total Amount of Base Quote
Base Quote + Alternate
Version 4/2/2019 Page - 17 Public Works Quote
Firm:
Address:
City/State/Zip: Telephone Number: ( )
Fax Number: ( )
By
(Signature)
(Printed Name of Person Signing)
Exhibit 1
Edison’s
Well 4 Motor Name Plate
•
Exhibit 2
Edison’s Well #4
Pump Installation Report 2004
Exhibit 3
Edison’s
Well #4 Lithology Report
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/25/2020
Name Becca Plantz Department Public Works
BPW Date 12/08/2020 Phone Extension 5998
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name Peerless Midwest, Inc.
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Edison Well #4 Refurbishment – Well Cleaning
Project Number 120-060
Funding Source Services & Charges-Repairs & Maint-Other Equip R&M
Account No. PR-00005227
Amount $71,400
Terms of Contract Lump Sum
Purpose/Description Inspect, clean, and rehab Well #4 at Edison Filtration Plant.
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date:
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/5/2020
Name Becca Plantz Department Public Works
BPW Date 11/24/2020 Phone Extension 5998
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Edison Well #4 Refurbishment – Well Cleaning
Project Number 120-060
Funding Source Services & Charges-Repairs & Maint-Other Equip R&M
Account No. PR-00005227
Amount
Terms of Contract Lump Sum
Purpose/Description Inspect, clean, and rehab Well #4 at Edison Filtration Plant.
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: