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Home My WebLink AboutAward Bid - Two (2) More or Less, 2020 or Newer, Three-Quarter Ton Extended Cab Four Wheel Drive Pick-Up Trucks – Spec K - Jordan Ford GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS December 8, 2020 Ms. Debra Starkweather Jordan Ford 609 E. Jefferson Blvd. Mishawaka, IN 46545 dstarkweather@jordanauto.com RE: Award Bid – Two (2), More or Less, 2020 or Newer, Three-Quarter Ton Extended Cab Four Wheel Drive Pick-Up Trucks – Spec K Dear Ms. Starkweather: The Board of Public Works, at its meeting held on December 8, 2020, awarded the above referenced bid to you for Three-Quarter Ton Extended Cab Four Wheel Drive Pick-Up Trucks in the amount of $46,345 for the Sewer Department; one (1) base bid plus alternate numbers 2- 4, and $38,726 for the Street Department; one (1) base bid plus alternate number 2. Enclosed please find a signed Bid/Proposal form. A representative from Central Services will be in contact with you. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosures November 19th, 2020 Board of Public Works 1308 County-City Building South Bend, IN 46601 Dear Board Members, The Central Services Division requests your permission to award Two (2) or more 2020 or Newer ¾ Ton Extended Cab Four Wheel Drive Pick Up Trucks to the lowest, most responsive, and responsible bidder – Jordan Ford. One for use by the Sewer Department and One to be used by the Street Department. • Two (2) Total • One (1) with Alternates # 2, 3, and 4 for Sewer Department $46,345.00 • One (1) with Alternate # 2 for Street Department $38,726.00 The purchase price of $46,345.00, for one of these will be funded with proceeds from the 2020 Sewers Capital Budget. The purchase price of $38,726.00 will be funded from the 2020 Lease for the Street Department. ***Denotes Most Responsive Bidder ***Jordan Ford– Spec K Description Qty. Unit Price Total 2021 Ford F250 4x4 Extended Cab 2 $31,739.00 $63,478.00 Alternate 2 Western MVP3 Plow 2 $6,987.00 $13,974.00 Alternate 3 Federal Signal Lightbar 1 $3,125.00 $3125.00 Alternate 4 Steel Liftgate 1 $4,494.00 $4494.00 Sub-Total $46,345.00 $85,071.00 Purchase Price $85,071.00 Local Vendor Discount (-1%) N/A Bid Comparison Price $85,071.00 If you have any questions or concerns regarding this matter, please do not hesitate to call. Sincerely, Jeff Hudak, Director Central Services Division JDH BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA PUBLIC WORKS CONTRACT THIS AGREEMENT, made and entered into this 8th Day of December, 2020, by and between, Jordan Ford, 609 E. Jefferson Blvd., Mishawaka, IN 46545, HEREINAFTER called the Contractor, and the Board of Public Works herein called the "Board". WITNESSETH: That the Contractor covenants and agrees to make the following improvement, as fully set out in the Request for Quotations, Standard Specifications, Special Provisions, Plans, and Bid Proposals, all of which are set forth as a part of this Contract, for: DESCRIPTION: TWO (2) MORE OR LESS, 2020 OR NEWER, THREE-QUARTER TON EXTENDED CAB FOUR WHEEL DRIVE PICK-UP TRUCKS– SPEC K COMPLETION DATE: SEE SPECIFICATIONS AMOUNT: SEWERS: $46,345 BASE BID PLUS ALTERNATE NOS. 2-4 STREETS: $38,726 BASE BID PLUS ALTERNTE NO. 2 FUNDING: PR-00003968 The unit prices for this improvement were those prices as received and accepted by the Board on the 10th Day of November, 2020. The Contractor further agrees to notify the Engineer when this improvement is completed. This notification shall be in the form of a Completion Affidavit, signed by the Contractor. Upon final acceptance of the improvement by the Engineer, the Contractors final estimate will be presented to the Board for final Payment with one (1) copy of the Completion Affidavit and one (1) copy of a Waiver of Lien. BOARD OF PUBLIC WORKS JORDAN FORD Gary A. Gilot, President Elizabeth A. Maradik, Member Printed Name Therese J. Dorau, Member Jordan V. Gathers, Member Signature Joseph R. Molnar, Member Attest: Linda M. Martin, Clerk CERTIFICATION (To be completed if Contractor is a Corporation) I,, certify that I am Secretary of the Corporation named as Contractor herein; that who signed this Agreement on behalf of the Contractor was then of said Corporation; that said agreement was duly signed for and in behalf of said Corporation by authority of its governing body, and is within the scope of its corporate powers. Secretary Corporate Seal BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 23, 2020 Name Jeff Hudak Department Central Service BPW Date December 8, 2020 Phone Extension Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name BPW Attorney Attorney Name Dept. Attorney Attorney Name Purchasing Michael Schmidt Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Jordan Motors New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Spec K - Two (2) or More or Less 2020 or Newer ¾ Ton Extended Cab Four Wheel Drive Pick Up Trucks Project Number Funding Source Sewer – Cash Street – Lease Account No. Sewer: 642-06-602-509-445000 Streets: 202-06-602-503-445000 Amount Sewer - $46,345.00 Streets - $38,726.00 Terms of Contract Sewer – Cash, Streets – Lease Purpose/Description Two (2) or More or Less 2020 or Newer ¾ Ton Extended Cab Four Wheel Drive Pick Up Trucks _______________________________________________________________ _______________________________________________________________ __________________________________________________ For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %)