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Home My WebLink About11/20/12 Board of Public Works AgendaSoU TH g BOARD OF PUBLIC WORKS 0 4 Meeting � �� =air November 20, 2012 — 9:30 a.m. . '78 5 . Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: November 1, 2012; Regular Meeting: November 6, 2012 B. Claims Review: November 13, 2012 2. OPENING /AWARD OF BIDS A. Main Street /Lafayette Boulevard Connector — Project No. 110 -058B 1. Funding: SSDA TIF (430.1050.460.31.02) B. F Cubed Laboratory Equipment Purchases 1. Funding: Capital Improvements (324.1050.460.42.07) 2. Award Bid 3. OPENING OF PROPOSALS A. Edison Road Center Turn Lane — Project No. 110 -079 1. Funding: Local Road and Street Major Projects (251.0608.431.42.96) 4. OPENING OF QUOTATIONS A. Northeast Demolitions: AEP Power Lines — Project No. 112 -061 1. Funding: NNDA TIF (429.1050.460.39.82) 5. AWARD BIDS AND APPROVE CONTRACTS A. One (1) — 2012 or Newer New Four Wheel Mechanical Street Sweeper 1. Company: Brown Equipment Company, Inc. 2. Amount: $203,000 3. Funding: 2012 Sewer Department Capital Lease Principal (641.0621.792.37.11) /Capital Lease Interest (641.0621.792.37.12) B. Re- Lighting Project for Leighton Complex, Main/Colfax and Wayne Street Parking Garages — Project No. 112 -058 1. Company: Herman & Goetz, Inc. 2. Amount: TBD — Based on Number of Garages Included in Contract 3. Funding: CED Capital — Main/Colfax (601.0460.645.43. 10) — Leighton Complex (601.0462.645.43.10) — Wayne Street (601.0464.645.43.10) C. Special Purchase — Supreme Specialty Vehicles 1. Description: Police Department to Purchase Demo Response and Rescue Vehicle at Substantial Savings per IC 5- 22 -10 -5 2. $150,000, plus $12,706 for CBRNE Radiation and Explosive Gas Detection System, plus $2,850 Freight for Total of $165,556 3. Funding: Police Fund 299 and 220 6. CHANGE ORDERS A. Aeration Controls — Project No. 111 -070 1. Company: Mason Engineering and Construction Page 1 of 5 SoU TH g BOARD OF PUBLIC WORKS 0 4 Meeting � �� =air November 20, 2012 — 9:30 a.m. . '78 5 . Location: 1308 County -City Building South Bend, Indiana 46601 2. Change Order No.: 2 3. Increase Amount: $5140.50 4. Percent of Increase: 0.74% 5. New Contract Amount: $696,650.60 6. Funding:: Environmental Services Capital O &M (642.0630.415.43.66) and (642.0658.415.42.05) B. Memorial Hospital Facade — Project No. 112 -018 1. Company: Holladay Construction Group 2. Change Order No.: 3 3. Increase Amount: $41,067 4. Percent of Increase: 4.97% 5. New Contract Amount: $867,117 6. Funding:: Medical TIF (426.1050.460.42.02) 7. PROJECT COMPLETION AFFIDAVIT A. Coveleski Stadium Rehabilitation — 2012 Improvements — Project No. 112 -007 1. Company: Larson - Danielson Construction Company, Inc. 2. Final Contract Amount: $1,437,297 3. Funding: SBCDA TIF (420.1050.460.42.01) 8. REVISED REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE A. Northside Trail Extension — Project No. 110 -001 1. Company: Walsh & Kelly, Inc. 2. Description: Revised Expiration Date for Sod Maintenance 9. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. Amendment to Agreement — US Signal Company, LLC 1. Description: First Amendment to Correct Address Inaccuracies or Spelling for Virtual Ethernet Services Multisite Agreement B. Amended and Restated Professional Services Contract - Indiana Housing and Community Development Authority (IHCDA) 1. Description: Housing Counseling Services Provided to Individuals Referred Through the IFPN for the Hardest Hit Funds 2. Amount: $215,843.79 (Based on Clients Serviced); Paid to City C. Professional Services Agreement — MPA Architects 1. Description: Design for Fire Station No. 5 2. Amount: $94,850 3. Funding: EMS Capital (288.0902.422.31.06) D. Professional Services Agreement — Palm & Associates, Inc. 1. Description: Land Survey for Fire Station No. 5 Page 2 of 5 SoU TH g BOARD OF PUBLIC WORKS 0 4 Meeting � �� =air November 20, 2012 — 9:30 a.m. . '78 5 . Location: 1308 County -City Building South Bend, Indiana 46601 2. Amount: $3,450 3. Funding: EMS Capital (288.0902.422.31.06) E. Professional Services Proposal — Christopher B. Burke Engineering, LLC 1. Description: Design Services Related to Final Alternative Approved by Redevelopment Commission for the Fellows Street Project 2. Amount: $39,700 3. Funding: South Side Development Area TIF (430.1050.460.31.06) F. Amendment to the Addendum to the Master Agency Agreement 1. Description: Fellows Street Improvement Project — Supplement No. 4 G. Professional Services Agreement - Tribridge 1. Description: Ongoing Support Agreement — Services would be Invoked if Needed for Escalated Support of Office 365 Environment 2. Amount: NTE $4,125 3. Funding: Information Technologies Operating (404.0672.415.36.04) H. Professional Services Agreement — R.W. Armstrong & Associates, Inc. 1. Description: Assessment, Engineering Plans, and Bidding Services for Detritus Grit Tank Drive Rehabilitation — Project No. 112 -068 2. Amount: $29,400 3. Funding: Wastewater Engineering (641.0630.493.31.02) 1. Professional Services Agreement — Rebuilding Together 1. Description: Process Applications and Manage the Process, Event Day, and Board Functions 2. Amount: $25,000 Paid to City J. Professional Services Agreement — Community Homebuyer's Corporation (CHC) 1. Description: Process Applications to the Mortgage Assistance Program and Manage the Board Functions 2. Amount: $15,000 Paid to City K. Amended Professional Services Agreement — Christopher B. Burke Engineering, LLC 1. Description: Construction Observation for East Bank Sewer Separation Phase 2 and 3 — Project Nos. 111 -068 and 111 -069 2. Amount: $33,000 3. Funding: Sewer Capital (642.0658.415.42.05) L. Addendum No. 7 to Contract — Troyer Group 1. Description: Additional Funds for Phase 3 Bidding and Additional Pot Holing across Lincoln Way for the Diamond Avenue Sewer Separation, Phase 3 - Project No. 109 -033C 2. Amount: $84,830 3. Funding: 2010 Sewer Bond (659.0621.415.42.05) M. Agreement — Trustee of the Mishawaka /South Bend Trust Page 3 of 5 SoU TH g BOARD OF PUBLIC WORKS 0 4 Meeting � �� =air November 20, 2012 — 9:30 a.m. . '78 5 . Location: 1308 County -City Building South Bend, Indiana 46601 1. Description: Transfer of Stored Air Stripper Equipment from Water Works to City of Troy, Ohio N. Agreement — Facility Dude Utility Trac 1. Description: Utility Tracking Software for Energy Office 2. Amount: November 2012 — 2013: Free; December 1, 2013 and Subsequent Years: $8,320 /year 3. Funding: Energy Office O. Professional Services Agreement — Abonmarche 1. Description: Provide Legal Description for New City Council Redistricting 2. Amount: $7,500 3. Funding: General Fund/ Engineering (101.0602.431.31.06) 10. APPROVAL OF 2013 BOARD OF PUBLIC WORKS MEETING SCHEDULES 11. TRAFFIC CONTROL DEVICES A. New Installation — African American Landmark Tour Signs 1. Locations: a) 1040 W. Washington Street b) 1125 W. Washington Street c) 1429 W. Washington Street d) 1501 W. Washington Street e) 116 N. Birdsell Street f) Birdsell and Liston Streets g) 101 N. Adams Street h) 1522 Linden Avenue i) 3419 W. Washington Street j) 745 W. Western Avenue k) 330 W. Colfax Avenue 1) 112 S. Lafayette Boulevard m) 211 S. Michigan Street n) 501 E. Howard Street o) 719 N. Notre Dame Avenue p) 801 N. Eddy Street q) 700 Block of North Twyckenham Drive and Chalfant Street 2. Subject to Final Approval of Locations and Receipt of Written Letter of Permission from Property Owners 12. CERTIFICATES OF INSURANCE A. TGB Unlimited, Inc. dba S/T Bancroft Electric — Policy Numbers BKS54873964, BAS54873964, US054873964, XWW54873964, and BKS54873964 — For Release Effective 10/27/12 Page 4 of 5 SoU TH g BOARD OF PUBLIC WORKS 0 4 Meeting � �� =air November 20, 2012 — 9:30 a.m. . '78 5 . Location: 1308 County -City Building South Bend, Indiana 46601 B. TGB Unlimited, Inc. dba S/T Bancroft Electric — Policy Number 55329017 — Approved Effective 10/27/12 13. RATIFY BONDS A. Contractor Bond 1. Grunwell - Cashero Company — Approved October 31, 2012 B. Occupancy Bond 1. FBI Buildings, Inc. — Aspen Group — Approved October 30, 2012 14. CLAIMS 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 5 of 5