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HomeMy WebLinkAboutCity Administration to Utilize Minority Owned Businesses Women owned Businesses Residential Curbs & Sidewalk Program RESOLUTION 4217-12 Passed by the Common Council of the City of South Bend, Indiana November 12, 12 2Q_...• Attest: City Clerk Attest , � .— i�. �\ .� President of Common Council Presented by me to the Mayor of the City of South Bend, Indiana November 13, •'� City Clerk Approved and signed by me A 4V 04 61-it 13 20 12. Mayor RESOLUTION NO. Li Li (2 A RESOLUTION OF THE COMMON COUNCIL OF THE CITY OF SOUTH BEND,INDIANA,URGING THE SOUTH BEND CITY ADMINISTRATION TO UTILIZE MINORITY-OWNED BUSINESSES AND WOMEN-OWNED BUSINESSES AS MUCH AS POSSIBLE FOR THE RESIDENTIAL CURBS AND SIDEWALK PROGRAM WHEN WORK IS TO BE PERFORMED BY INDEPENDENT CONTRACTORS �7�ext Article 3 of Chapter 18 of the South Bend Municipal Code sets forth the current regulations addressing the construction and repair of sidewalks, curbs and gutters; and Olifiemerei during this year's budget hearings held by the Council's Personnel and Finance Committee, a pilot program was proposed whereby the current city regulations would be temporarily suspended so that an experimental program could be attempted to "pilot solutions in income eligible neighborhoods"; and Weexea4 the South Bend City Administration has proposed that funding for the Curbs and Sidewalks Program for 2013 be increased from its current 2012 budgeted amount of $481,992 to $676,882; and G ie, , the proposed increase of$194,890 for next year's Curbs and Sidewalks Program would represent an increase of 40.4% in funding, with COIT monies proposed to be transferred into the Motor Vehicle Highway(MVH) Fund; and era the documents provided to the Common Council provide that"any residents who request new curbs and sidewalks and receive funding from Mayor and Council for alternate sources would have their work performed by independent contracts, which would support the livelihood of the contractors and keep the City curb and sidewalk program separate for paying residents". Ciffexaa4 the cost of traditional curb and sidewalk replacement is based on a charge per linear foot of the property's frontage for materials and would typically include the removal and replacement of the curb, sidewalk and driveway approach; with an additional costs for removing and replacing trip hazard concrete repairs as well as costs for tree removal; and ie, , the Division of Engineering in the Department of Public Works will oversee both the traditional curb and sidewalk program and any pilot program which may be attempted. ,, t-, Mt ne it, iroc ie ,, tAe .zmwten (&oranetl dae &t MNS, 3;nd,, ,&)zff, as follows: Section I. The Common Council of the City of South Bend recommends that if any independent contractors are to be used as part of a curb and sidewalk program, that the City Administration and in particular the Division of Engineering in the Department of Public Works utilize minority-owned businesses (MBE) and women-owned business (WBE) to the full extent of the law. Section II. The Division of Engineering in the Department of Public Works is urged to provide regular updates on development and proposed and ongoing implementation of the curb and sidewalk programs through the Council's Public Works and Property Vacation Committee. Section III. This Resolution shall be in full force and effect from and after its adoption by the Cau.u.cil-arad.approval by the Mayor. heel in Clerk's Offic nrT 1 R 9n19 E _a '''S°13 TH ' .°�; �'''' % City of South Bend �� � Common Council 1865 '''' 441 County-City Building • 227W.Jefferson Blvd (574) 235-9321 South Bend,Indiana 46601-1830 Fax (574) 235-9173 http://www.southbendin.gov Derek D. Dieter President October 16, 2012 Oliver J. Davis Vice-President Members of the South Bend Common Council 4th Floor County-City Building Karen L. White South Bend, Indiana 46601 Chairperson, Committee of the Whole Re: Curb and Sidewalk Programs Tim Scott First District Dear Council Members: Henry Davis, Jr. At the September 26, 2012 Personnel and Finance Committee meeting, a 46-page Second District handout was provided addressing various questions and concerns raised by the Council Members during prior committee meetings held on the proposed 2013 civil Valerie Schey city budget. Third District Fred Ferlic I am attaching copies of pages 34-35 of that handout which address in part some of Fourth District the information on a proposed curb and sidewalk program for next year. David Varner In light of the discussions we have had to date, I am attaching for your review and Fifth District support a proposed Resolution. This Resolution urges the City Administration, and the Division of Engineering in particular, to use minority-owned businesses (MBE) Oliver J. Davis and women-owned businesses (WBE) to the full extent of the law when work is to Sixth District be performed by independent contractors. Derek D. Dieter The proposed Resolution also calls for regular updates on the development and Large proposed implementation, and once the program(s) begin regular updates on the Gavin Ferlic overall implementation throughout next year. Such updates are suggested to be At Large given to the Council's Public Works and Property Vacation Committee. Karen L. White With the emphasis which the Common Council has placed on minority and At Large women-owned business outreach, I believe that this Resolution would further strengthen our resolve in pro-actively addressing this important need in our community. I seek your support. Thank you. Sincerely, Filed in Clerk's Office Henry Davis, Jr. OGI taiz 1 2°d District Council Member F Attachments JC crry CLERK,SOUTH SEND,IN I 1 ' Common Council.Questions from August 22, 2012 Personnel and Finance Committee Meeting on 2013 Public Works Budget Presentation • GENERAL PUBLIC WORKS The council would like an org chart for all PW employees complete with names of individuals in each position-This was provided to Council on September 24, 2012 along with other department organization charts. STREETS Look at a sidewalk program to construct and pay for sidewalks for those who cannot afford new sidewalks. The ordinance requires property owner to pay material cost plus 10 % markup for consumables. If the will of the Council is clearly expressed that they want the administration to suspend this requirement and attempt pilot solutions in income eligible neighborhoods such efforts could be made in 2013. There should be a healthy dialogue on sustainability of property amenity infrastructure in the public ROW that constitutes complete streets. Most streets, curbs and sidewalks were built by developers to city standards and dedicated. The understanding has been that gas tax and wheel tax would fund the perpetual care and maintenance of streets. It is not sufficient to do that street scope on a 20 year return interval. It is surely not capable of taking on 100 % of curb and walk costs as well. A typical lot is 60 feet wide at $ 17 per foot for curb and walk and street trees--- $1,020. If we spread payments over 1 year with 2 % interest it is $86.70 per month for 12 months. If we spread over 2 years at 2 % it is $44.20 per month for 24 months. If we spread over 5 years at 2% it is $18.70 per month for 60 months. Should we establish a policy that under 80 % of MHI ($ 35,000 X .80= $28,000) we will fund and file a lien and use a patient approach getting our share when property changes hands as closing settlement ? Do you want to treat as hardship in cases under 50 % of MHI and no assets but house means we will fund it and not seek cost recovery. To balance the books for a sustainable program should we 34 t limit such work to 20 % of total work per year and increase our overhead markup p • The success and consistency/fairness of the in-house curb and sidewalk program depends on the revenue generated by residents who buy into the program. The credibility of the program would deteriorate if we become selective on who has to pay and who doesn't. An alternative to address concerns raised by Council might be grants or funding through other sources, which would keep the City in-house curb and sidewalk program independent for paying residents. Any residents who request new curbs and sidewalks and receive funding from Mayor and Council for alternate sources would have their work performed by independent contractors, which would support the livelihood of the contractors and keep the City curb and sidewalk program separate for paying residents. Address the economy of doing concrete work with City crews versus bidding to private contractors. Concrete work awarded to contractors must be.based on prevailing wages. The current prevailing wage for a skilled Cement Mason who performs work on bridges and roadways is $29.42 per hour without fringe.benefits, and $40.37 per hour with fringe benefits. The highest hourly rate for a City Sewer department union employee (Job Leader) per hour is $18.77 without fringe benefits, and $25.96 per hour with fringe benefits: This translates into a savings to the City of $10.65 per hour wages without benefits, and $14.41 per hour with fringe benefits. The material or cement used to perform the work remains the same for both parties at $84.00 per cubic yard. The equipment is the same. Wages explain only part of the economic value of City employees performing the concrete work versus work performed by a private contractor. In addition a contractor is a private for profit organization. They have overhead and profit on a typical concrete contractor of 30 % if they are to remain in business. The City can do the work for cost of service without profit and fixed overhead is spread over larger operations than most small business contractors. During bad weather non-productive overhead days for a contractor our crews can do other productive functions like. fl �iiivCl®ri s Offic OCT 15 2112 a eeNroweemomu *MN VC.d..),AirE CITY CLERK,SOUTH BEND,IN 35