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Home My WebLink About6F(1)& ro SpUTd O 1\41"1114", Community & Economic Development Bess 1200 County -City Building, 227 West Jefferson, South Bend, Indiana 46601 -1830 Phone 574/235 -9371 Fax 574/235 -9021 To: Redevelopment Commission; Board of Public Works From: Jitin Kain 4�'- Subject: Resolution 3104 Amendment to the Addendum To Master Agency Agreement Fellows Street Corridor Improvement Project — Supplement #4 Date: November 5, 2012 Attached to this memorandum is Resolution 3104 and Amendment to the Addendum To Master Agency Agreement for the Fellows Street Corridor Improvement Project — Supplement #4. Attached to the Addendum is a copy of the professional services proposal from Christopher B. Burke Engineering Ltd. to provide professional services for the design of the Fellows & Ireland intersection. This design work will reflect the decision of the Redevelopment Commission on October 25th, which authorized a modified Plan C -1 as the official direction for the Fellows St. project. The proposal includes the following design services: 1. Adding a left turn lane on Fellows, North of Ireland Road and signal improvements 2. Sidewalk connectivity on both sides of Fellows, South of Walter 3. Study of traffic calming measures to slow traffic, and 4. Stopping sight distance study for the 3 -way stop sign on Fellows & Teri The proposal from Christopher B. Burke Engineering Ltd. is for $39,700. Staff requests approval of Resolution 3104 and the Amendment to the Addendum To Master Agency Agreement for the Fellows Street Corridor Improvement Project — Supplement #4. The next major professional service associated with this project will be right of way acquisition services and it is anticipated that a proposal for that work will be presented to the Commission in the coming weeks. What We Do Today Makes A Difference! RESOLUTION NO. 3104 RESOLUTION OF THE SOUTH BEND REDEVELOPMENT COMMISSION APPROVING AND AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Fellows Street Corridor Improvement Project - Supplement #4) (2865 -11, 2972 -11, 3037 -12, 3045 -12, 3104 -12) WHEREAS, effective January 1, 2012, the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the South Bend Board of Public Works (the "BPW ") entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2012; and WHEREAS, effective January 1, 2012, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Fellows Street Corridor Improvement Project to the Master Agency Agreement by way of an Addendum on April 12, 2011; and WHEREAS, the Commission amended the Addendum with Supplement #1 by way of Resolution 2972 on December 13, 2011; and WHEREAS, the Commission amended the Addendum with Supplement #2 by way of Resolution 3037 on May 31, 2012; and WHEREAS, the Commission tabled the Addendum with Supplement #3 on June 28, 2012; and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment. NOW, THEREFORE, BE IT RESOLVED by the South Bend Redevelopment Commission as follows: Section 1. The Commission hereby approves the Amendment to the Addendum to the Master Agency Agreement (Fellows Street Corridor Improvement Project - Supplement #4) and hereby authorizes its execution in substantially the form attached hereto with such changes as the Commission may deem necessary or appropriate upon the advice of counsel, said execution thereof to be conclusive evidence of the Commission's approval of such changes. The Clerk is hereby directed to file a copy of this Amendment to the Addendum with the BPW. Section 2. This Resolution shall be in full force and effect after its adoption by the Commission. Section 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. ADOPTED at a meeting of the South Bend Redevelopment Commission held on November 8, 2012, at 9:30 a.m., in Room 1308, County -City Building, South Bend, Indiana 46601. CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission AMENDMENT TO THE ADDENDUM TO THE MASTER AGENCY AGREEMENT (Fellows Street Corridor Improvement Project - Supplement #4) (2865 -11, 2972 -11, 3037 -12, 3045 -12, 3104 -12) This Amendment to the Addendum to the Master Agency Agreement (this "Amendment "), made and entered into as of the 8th day of November, 2012, by and between the South Bend Department of Redevelopment, acting by and through its Redevelopment Commission (the "Commission ") and the City of South Bend, Indiana, a municipal corporation duly organized and existing pursuant to the laws of the State of Indiana, acting by and through its Board of Public Works (the "BPW ") for purposes of the Commission designating the BPW to act as the Commission's agent to undertake the Fellows Street Corridor Improvement Project - Supplement #4 (the "Project "). WHEREAS, effective January 1, 2012, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for certain projects during 2012; and WHEREAS, effective January 1, 2012, the Commission and the BPW entered into a Master Agency Agreement which authorized the BPW to act as agent for and on behalf of the Commission for the limited purpose of contracting for and managing the completion of existing Projects; and WHEREAS, pursuant to the Master Agency Agreement, the Commission added the Fellows Street Corridor Improvement Project to the Master Agency Agreement by way of an Addendum on April 12, 2011; and WHEREAS, the Addendum was amended by both the BPW and the Commission by Supplement #1 during December 2011; and WHEREAS, the Addendum was amended by both the BPW and the Commission by Supplement #2 during May 2012; and WHEREAS, the Commission desires to amend the Addendum by way of this Amendment. NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, and for other good and valuable consideration, the receipt of which is hereby acknowledged, the BPW and the Commission agree as follows: 1. The Commission hereby empowers and appoints the BPW, pursuant to the Master Agency Agreement, to act as the Commission's agent for the limited purpose of contracting for and managing the completion of the Project, the scope of said Project being originally described in "Exhibit A ", amended by Supplement #1 as described in "Exhibit B ", amended by Supplement #2 as described in "Exhibit C ", tabled Supplement #3 as described in "Exhibit D" and now amended as described in "Exhibit E ", attached hereto and made a part hereof. 2. All of the terms and conditions of the Master Agency Agreement shall control this appointment and this Addendum shall be attached to the Master Agency Agreement. 3. Commission staff members are authorized to execute on behalf of the Commission any documents necessary to carry out the intent of this resolution. IN WITNESS WHEREOF, the undersigned execute this Addendum to Master Agency Agreement to be effective as of the date first written above. (Signature Page Follows) CITY OF SOUTH BEND, DEPARTMENT OF REDEVELOPMENT South Bend Redevelopment Commission ATTEST: South Bend Redevelopment Commission CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS Gary Gilot, President Don Inks, Member Kathryn Roos, Member Mark Neal, Member Michael Meacham, Member ATTEST: Linda Martin, Clerk Exhibit "A" FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT See attached proposal from Christopher B. Burke Engineering Ltd. dated April 4, 2011 and approved by the Board of Public works on April 25, 2011 Exhibit "B" FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT SUPPLEMENT #1 See attached Amendment dated December 6, 2011 and approved by the Board of Public Works on December 22, 2011 Exhihit "C" FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT SUPPLEMENT #2 See attached Amendment dated May 1, 2012 and approved by the Board of Public Works on June 26, 2012 Exhibit "D" FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT SUPPLEMENT #3 This exhibit was tabled by the Redevelopment Commission in June 2012 Exhibit "E" FELLOWS STREET CORRIDOR IMPROVEMENT PROJECT SUPPLEMENT #4 See attached Amendment dated November 2, 2012