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Home My WebLink About11/06/12 Board of Public Works Agenda�450U TO g��d BOARD OF PUBLIC WORKS Meeting � ^ °F. November 6, 2012 — 9:30 a.m. ,865, . Location: 1308 County -City Building South Bend, Indiana 46601 1. REVIEW OF MINUTES A. Agenda Session: October 18, 2012; Regular Meeting: October 23, 2012 B. Claims Review: October 30, 2012 2. OPENING OF PROPOSALS A. Saint Joseph River CSO/River Stabilization Project — Project No. 112 -055 1. Funding: Sewer Engineering (021.415.31.02) 3. AWARD BID AND APPROVE CONTRACT A. Self - Contained Breathing Apparatus (SBCA) and Related Equipment 1. Company: Hoosier Fire Equipment 2. Amount: Base Bid, Minus Trade -In, Plus Option Nos. 6, 7, 8, 9, and 13: $735,425.50, Less Federal Grant Reimbursement ($524,756) - City Cost: $210,669.50 3. Funding: (288.0902.422.43.09); 80/20 Grant 4. AWARD QUOTATION S AND APPROVE CONTRACTS A. 27TH Street Lift Station - Project No. 112 -051 1. Company: Rieth -Riley Construction Company, Inc. 2. Amount: $12,000 3. Funding: Waste Water Capital (642.0630.415.43.66) B. 12TH and 14th Floor County -City Building Renovations — Project No. 112 -063 1. Funding: COIT (404.0602.431.42.02) 5. CHANGE ORDERS A. Leeper Park Odor Reduction — Filter Biobed Replacement — Project No. 112 -047 1. Company: Selge Construction Co., Inc. 2. Change Order No.: 1 3. Increase Amount: $287.50 4. Percent of Increase: I% 5. New Contract Amount: $24,687.50 6. Funding: Environmental Services (641.0630.793.63.35) B. Organic Resources — Site Improvements — Project No. 112 -01 IA 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $17,164.40 4. Percent of Increase: 3.78% 5. New Contract Amount: $454,082.70 6. Funding: Organic Resources Capital (642.0630.415.42.01) C. Memorial Hospital Fagade — Project No. 112 -018 1. Company: Holladay Construction Group Page 1 of 6 �450U T101 g��d BOARD OF PUBLIC WORKS Meeting � ^ °F. November 6, 2012 - 9:30 a.m. ,865, . Location: 1308 County -City Building South Bend, Indiana 46601 2. Change Order No.: 1 3. Increase Amount: $6,150 4. Percent of Increase: 0.75% 5. New Contract Amount: $822,971 6. Funding: Medical TIF (426.1050.460.42.02) D. Memorial Hospital Fagade - Project No. 112 -018 1. Company: Holladay Construction Group 2. Change Order No.: 2 3. Increase Amount: $3,079 4. Percent of Increase: 0.37% 5. New Contract Amount: $826,050 6. Funding: Medical TIF (426.1050.460.42.02) E. East Bank Sewer Separation - Phase III - Project No. 111 -069 1. Company: Rieth Riley Construction Company, Inc. 2. Change Order No.: 3 3. Increase Amount: $5,720.19 4. Percent of Increase: 0.25% 5. New Contract Amount: $2,319,105.67 6. Funding: 2012 Sewer Bond (659.0621.415.42.05) 6. CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT A. ACS/VA Project Site Improvements - Project No. 112 -009 1. Company: C &E Excavating, Inc. 2. Change Order No.: 2 3. Decrease Amount: ($10,149.53) 4. Percent of Decrease: (3.25 %) 5. Total Percent of Change: 9.17% 6. New Contract Amount: $302,577.83 7. Funding: SBCDA TIF (420.1050.460.41.02) 7. PROJECT COMPLETION AFFIDAVITS A. New Conduit and Fiber at 319 N. Niles Avenue 1. Company: Metronet Zing 2. Final Contract Amount: $7,230 3. Funding: (404.0672.415.43.08) B. Century Center Island Pavilion - Project No. 111 -067 1. Company: Casteel Construction Corporation 2. Final Contract Amount: $655,737 3. Funding: SBCDA TIF ( 305. 1050 .460.42.01/420.1050.460.42.01) C. Ignition Park South Demolition - Phase III - Project No. 112 -040 1. Company: Jackson Trucking and Excavating Page 2 of 6 �450U T101 g��d BOARD OF PUBLIC WORKS Meeting � ^ °F. November 6, 2012 — 9:30 a.m. ,865, . Location: 1308 County -City Building South Bend, Indiana 46601 2. Final Contract Amount: $98,500 3. Funding: AEDA TIF (324.1050.460.39.82) 8. REPORT OF CONTRACT FINAL INSPECTION AND RECOMMENDATION FOR ACCEPTANCE A. Northside Trail Extension — Project No. 110 -001 1. Company: Walsh & Kelly, Inc. 9. REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEETS A. Century Center West Entrance Improvements — Project No. 112 -067 1. Funding: Downtown TIF (420.1050.460.42.02) 10. RESOLUTIONS A. No. 63 -2012 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Water Works Equipment B. No. 64 -2012 - A Resolution of the South Bend Board of Public Works on Disposal of Unfit and /or Obsolete Property 1. Description: Water Works Equipment 11. AGREEMENTS /CONTRACTS /PROPOSALS /ADDENDA A. 2012 Emergency Solutions Grant Program Contract — Department of Community and Economic Development 1. Description: Administer the City of South Bend's 2012 Emergency Solutions Grant 2. Amount: $11,000 3. Funding: ESG (212.1001.460.39.30) B. 2012 Emergency Solutions Grant Program Contract — AIDS Ministries /AIDS Assist of North Indiana, Inc. 1. Description: Fund Emergency Shelter and Housing Services for Homeless Individuals and Families that Enter the AIDS Ministries Program 2. Amount: $22,000 3. Funding: ESG (212.1001.460.39.30) C. 2012 Emergency Solutions Grant Program Contract — The Center for the Homeless, Inc. 1. Description: Fund Emergency Shelter for Homeless Individuals and Families that are Residents of the Center for the Homeless 2. Amount: $29,000 3. Funding: ESG (212.1001.460.39.30) Page 3 of 6 �450U T101 g��d BOARD OF PUBLIC WORKS Meeting � ^ °F. November 6, 2012 — 9:30 a.m. ,865, . Location: 1308 County -City Building South Bend, Indiana 46601 D. 2012 Emergency Solutions Grant Program Contract — Youth Service Bureau of St. Joseph County, Inc. 1. Description: Fund Emergency Shelter and Housing for Individuals and Families Who enter the Youth Service Bureau Safe Station 2. Amount: $64,098 3. Funding: ESG (212.1001.460.39.30) E. 2012 Emergency Solutions Grant Program Contract — Life Treatment Centers, Inc. 1. Description: Fund Emergency Shelter for Homeless Individuals Entering Life Treatment Center's Inpatient Program 2. Amount: $1 8,794 3. Funding: ESG (212.1001.460.39.30) F. 2012 Emergency Solutions Grant Program Contract — YWCA North Central Indiana 1. Description: Provide Emergency Shelter and Rapid Re- Housing Services to the Women and Children that Enter the Domestic Violence Program 2. Amount: $76,098 3. Funding: ESG (212.1001.460.39.30) G. Professional Services Contract — Indiana Housing and Community Development Authority 1. Description: Housing Counseling Services Provided to Individuals Referred through the Indiana Foreclosure Prevention Network 2. Amount: $58,002 to City H. Professional Services Agreement — Greeley and Hansen, LLC 1. Description: Construction Administration and Engineering Design Services for Anaerobic Digester Upgrades and Gas Cleaning Equipment - Project No. 111 -029 2. Amount: NTE $634,000 3. Funding: Waste Water O &M (641.0630.793.31.02) L Professional Services Agreement — Arcadis U.S., Inc. 1. Description: Construction Administration and Start-Up Services During the Two -Year Construction Phase of the Primary Clarifier Rehabilitation and Equipment Upgrades — Project No. 111 -071 2. Amount: NTE $335,200; Subject to Year -End Budget Transfer 3. Funding: Waste Water O &M (642.0630.415.31.06) J. Release of One Foot Non - Access Easement — Jeffrey L. Nickerson 1. Description: Main - Lafayette Connector K. Professional Services Agreement — Sitescapes, Inc. 1. Description: Landscape Enhancements for Bonds Avenue Retention Areas 2. Amount: $2,550 3. Funding: Sewage Works 2011 Revenue Bond (659.0621.415.31.02) Page 4 of 6 �450U T101 g��d BOARD OF PUBLIC WORKS Meeting � ^ °F. November 6, 2012 — 9:30 a.m. ,865, . Location: 1308 County -City Building South Bend, Indiana 46601 L. Amended Professional Services Agreement — Coker Composting and Consulting 1. Description: Updated Language for Previously Approved Agreement Regarding the Cost Proposal — No Change in Cost 2. Amount: NTE $26,600 3. Funding: Wastewater O &M Contract Services (641.0630.793.63.35) M. Third Amendment to Agreement for Professional Services — Jonathon S. Geels 1. Description: Additional Funding for 2012 Contract 2. Amount: $5,000; Total $45,000 3. Funding: Energy Department (222.0616.419.31.06) N. License Agreement — R.R. Donnelley & Sons Company 1. Description: Fire Department to Access Property at 5021 Nimtz Parkway for Fire Department Training 12. LICENSES AND PERMITS A. Special Event — Street Closure 1. Applicant: Kite Realty Group a) Location: North Eddy Street Between Angela Boulevard and Napoleon Street; Napoleon Street Between North Eddy Street and North Notre Dame Avenue b) Event: Holiday Happenings c) Date /Time: December 1, 2012; 2:00 p.m. to 8:00 p.m. d) Comments: Community and Economic Development and Police Department B. Procession 1. Applicant: St Margaret's House a) Event: Winter Walk 2013 b) Date /Time: February 17, 2013; 1:00 p.m. to 4:30 p.m. c) Comments: Downtown South Bend, Inc. Suggests Notifying Staff of Possible Need for Extra Snow Clearing C. Transient Merchant License 1. Applicant: Downtown South Bend Holiday Pop -Up Shops a) Event: 2012 Holiday Pop -Up Shop Program b) Location: 132, 140, 212, 217 and 225 S. Michigan c) Date /Time: November 2 through December 29, 2012 d) Comments: Police Request Emergency Contact Card be Filed D. Occupancy Permit 1. Applicant: Aspen Group a) Location: East /West Alley between St. Joseph Street and the North/South Alley, North of Dubail Street b) Purpose: Mt. Carmel Missionary Baptist Church Construction Site Access c) Date: November 1, 2012 through April 1, 2013 Page 5 of 6 �450U T101 g��d BOARD OF PUBLIC WORKS Meeting � ^ °F. November 6, 2012 — 9:30 a.m. ,865, . Location: 1308 County -City Building South Bend, Indiana 46601 d) Comment: Board to Set Bond Amount 13. TRAFFIC CONTROL DEVICES A. New Installation - Handicapped Accessible Parking Space Sign 1. Locations: a) 1815 Jackson Street b) 2725 Westmoor Street c) 705 Leland Street d) 3013 South Michigan Street e) 528 South Jackson Street f) 1033 West Oak Street g) 218 East Fairview 2. All criteria has been met B. Removal — No Parking 1. Location: Frances Street — Madison Street to Cedar Street (Both Sides) 2. In Response to Developer Provided Reconstruction or Improvement — St Joseph High School Area C. Revision- No Parking Police 1. Location: 100 South Michigan Street —First Space North of Parking Garage Entrance, West Side Between Jefferson Boulevard and Washington Street 2. In Response to Request from Imagine That —117 South Michigan Street —to Move From in Front of their Business 14. CERTIFICATES OF INSURANCE A. D &B Plumbing, LLC — For Release Effective October 16, 2012 15. RATIFY BONDS A. Contractor Bonds 1. Shively Builders — Approved October 10, 2012 2. William and Catherine Hostetler — Approved October 19, 2012 16. CLAIMS 17. PRIVILEGE OF THE FLOOR 18. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible. Page 6 of 6