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Home My WebLink About12082020 Board of Public Works MeetingCITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 8, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-12082020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 1 1. REVIEW OF MINUTES A. Regular Meeting of November 24, 2020 2. APPROVE 2021 BOARD OF PUBLIC WORKS MEETING SCHEDULES 3. APPROVE 2021 CITY EMPLOYEE HOLIDAY SCHEDULE 4. OPENING OF BIDS AND APPLICATIONS A. Water Works Utility Service Line Repair Program 1. Description: Applications for Qualified Vendor List B. North Shore Drive Bank Stabilization – Project No. 118-005A 1. Funding: PR-00005053 C. Guardrail Replacement and Installation – Project No. 118-084 1. Funding: PR-00004815 5. OPENING OF QUOTATIONS A. West Side Quiet Zone Improvements, Median & Curb – Project No. 117-114A 1. Funding: PR-00005685 B. Speed Radar Sign Installation – Project No. 120-064 1. Funding: PR-00005611 C. Triumph Court Lighting Addition – Project No. 120-006E 1. Funding: PR-0000360 D. City of South Bend Wayfinding Signage Program, Phase II – Project No. 120-020 1. Funding: PR-00005610 E. South Bend Dam Signage and Staff Gage Installation – Project No. 119-112 1. Funding: PR-00005673 6. AWARD BIDS AND APPROVE CONTRACTS A. One (1) or More, 2020 or Newer, 60’ Aerial Two Wheel Drive Tower Truck – Spec J 1. Company: Altec Industries, Inc. 2. Amount: $193,866 3. Funding: PR-00003964 B. Two (2), More or Less, 2020 or Newer, Three-Quarter Ton Extended Cab Four Wheel Drive Pick-Up Trucks – Spec K 1. Company: Jordan Ford 2. Amount: a) Sewers: Base Bid plus Alternate Nos. 2-4: $46,345 b) Street Dept.: Base Bid plus Alternate No. 2: $38,726 3. Funding: PR-00003968 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 8, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-12082020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 2 C. Two (2) More or Less, 2020 or Newer, 18,000 Lb. Four Wheel Drive Chassis with Dump Bed – Spec O 1. Company: Jordan Ford 2. Amount: $101,190 each for Base Bid plus Alternate Nos. 1 and 3: Total $202,380 3. Funding: PR-00004026 D. Sample and Sheridan Signal Improvements – Project No. 116-127 1. Company: Rieth-Riley Construction Co., Inc. 2. Amount: $425,448.92 3. Funding: PR-00004690 7. AWARD QUOTATIONS AND APPROVE CONTRACTS A. North Water Treatment Plant Raw Water Header Improvements – Project No. 119-011A 1. Company: D.A. Dodd, LLC 2. Amount: $15,950 3. Funding: PR-00005229 B. Curb & Sidewalk Repairs – Project No. 120-001A 1. Company: TX Concrete, LLC 2. Amount: $68,797.50 3. Funding: PR-00005362 C. Cleveland Well Nos. 2 & 3 Refurbishments – Well Cleaning – Project No. 118- 021E 1. Company: Peerless Midwest, Inc. 2. Amount: $102,700 3. Funding: PR-00005225 D. Edison Well No. 4 Refurbishment – Well Cleaning – Project No. 120-060 1. Company: Peerless Midwest, Inc. 2. Amount: $71,400 3. Funding: PR-00005227 E. Pinhook Well No. 4 Refurbishment – Well Cleaning – Project No. 120-061 1. Company: Peerless Midwest, Inc. 2. Amount: $55,250 3. Funding: PR-00005228 8. CHANGE ORDERS A. Two-Way Conversion of Colfax Ave., Phase II – Project No. 115-053B 1. Company: Walsh & Kelly, Inc. 2. Change Order No.: 1 3. Increase Amount: $25,059.38 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 8, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-12082020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 3 4. Percent of Increase: 4.21% 5. Revised Contract Amount: $619,959.38 6. Funding: PO-0000270 B. Historic Leeper Park Improvements, Bid Package 2 – Project No. 118-010B 1. Company: Northern Indiana Construction Co., Inc. 2. Change Order No.: 2 3. Increase Amount: $19,196.77 4. Percent of Increase: 2.43% 5. Total Percent of Change: (0.59%) 6. Revised Contract Amount: $808,584.42 7. Funding: PO-0000525 C. Bendix Dr., Lathrop to Indiana Toll Road – Project No. 114-065 1. Company: Rieth-Riley Construction Co., Inc. 2. Change Order No.: 6 3. Increase Amount: Thirty-Five (35) Days 4. Revised Completion Date: November 3, 2020 5. Funding: LRSA (251.06.600.506.442001) 9. PROJECT COMPLETION AFFIDAVITS A. 2020 Tree and Stump Removal – Project No. 120-002 1. Company: K&R Tree Service, LLC 2. Final Contract Amount: $49,875.12 3. Funding: MVH (202.0619.431.31.06) B. Main St. and Wayne St. Garage Improvements – Project No. 119-066 1. Company: Majority Builders, Inc. 2. Final Contract Amount: $437,967 3. Funding: RWDA TIF (324.1050.460.42.02) C. Morris Theater Emergency Plaster Repair – Project No. 118-094R 1. Company: Gibson-Lewis, LLC 2. Final Contract Amount: $346,394 3. Funding: VPA Morris (226.0419.672.36.01) D. Western Ave. Streetscape, Phase III – Project No. 118-076 1. Company: Indiana Earth, Inc. 2. Final Contract Amount: $2,885,401.94 3. Funding: RWDA TIF (324.1050.460.42.03) 10. RESOLUTIONS A. No. 31-2020 – A Resolution of the City of South Bend, Indiana Board of Public Works Establishing the 2021 Prime Borrowing Rate for Calculating Installment Payment Amount for Water/Sewer Installation Charge CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 8, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-12082020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 4 1. Description: Establish 2021 Prime Borrowing Rate at 2% 11. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA A. Services Agreement – Elkhart Department of Public Works 1. Description: Three (3) Year Fish Study Supporting Biological Monitoring of St. Joseph River B. Natural Gas Purchase Contract – Interstate Gas Supply, Inc. 1. Description: One (1) Year Extension of Current Contract, March 2023 through Winter 2024 2. Amount: $0.88/dekatherm 3. Funding: Fees paid through Natural Gas Invoices C. Professional Services Agreement – Black & Veatch Corporation 1. Description: Lead and Copper Rule Risk Management Analysis 2. Amount: NTE $46,065 3. Funding: PR-00005686 D. Amendment No. 4 to Owner-Engineer Agreement – Cardno, Inc. 1. Description: Construction Administration Support for North Shore Bank Stabilization Project 2. Amount: NTE $6,500; New Total: $113,100 3. Funding: PO-0000108 12. TRAFFIC CONTROL DEVICES A. Renewal of Reserved Handicapped Parking Space Sign Permit 1. Applicant: Barbara Savely 2. Location: North Side of Jefferson Blvd., East of Lafayette Blvd., No. 4 3. All criteria have been met 13. CONSENT TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE A. 18123 Cloverleaf Dr., South – Water/Sewer B. 52064 Cloverleaf Dr., East – Water/Sewer 14. CLAIMS A. Ratify City of South Bend Claims 1. Claim Nos.: GBN-8281, GBN-7993/8075/8282, GBN-7998/8034/8135 1) Date: 11/24/2020 2) Amount: $2,932,421.57 2. Claim Nos.: GBN-8329, GBN-8331 1) Date: 11/30/2020 2) Amount: $811,507.37 CITY OF SOUTH BEND BOARD OF PUBLIC WORKS MEETING December 8, 2020 – 9:30 a.m. Link to Virtual Meeting: https://tinyurl.com/BPW-12082020 GARY A. GILOT ELIZABETH A. MARADIK JORDAN V. GATHERS JOSEPH R. MOLNAR Page 5 3. Claim Nos.: GBN-8398, GBN-8399 1) Date: 11/30/2020 2) Amount: $720,955.98 4. Claim Nos.: GBN-8424, GBN-8427 1) Date: 11/30/2020 2) Amount: $7,232,946.71 5. Claim Nos.: GBN-8432, GBN-8433 1) Date: 11/30/2020 2) Amount: $633,026.70 6. Claim Nos.: GBN-8431, GBN-8430 1) Date: 12/01/2020 2) Amount: $714,726.57 15. PRIVILEGE OF THE FLOOR 16. ADJOURNMENT NOTICE FOR HEARING AND SIGHT IMPAIRED PERSONS Auxiliary Aid or Other Services are Available upon Request at No Charge. Please Give Reasonable Advance Request when Possible.