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Home My WebLink About11102020 Board of Public Works MeetingREGULAR MEETING NOVEMBER 10, 2020 198 AGENDA REVIEW MEETING, TheAgenda Review Session of the Board of Public Works scheduled for November 5, 2020, was cancelled. REGULAR MEETING NOVEMBER 10, 2020 The Regular Meeting of the Board of Public Works was convened at 9:31 a.m. on Tuesday, November 10, 2020, by Board President Gary A. Gilot. The meeting was streamed live to the public with Board President Gary A. Gilot and Board Members Elizabeth Maradik, Therese Dorau, Joseph Molnar, and Jordan Gathers present. Ms. Dorau confirmed the presence of the members with a roll call. Also present was Board Attorney Clara McDaniels and Clerk of the Board Linda Martin. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the minutes of the Regular Meeting of the Board held on October 27, 2020, were approved. OPENING OF BIDS — ONE (1) OR MORE 2020 OR NEWER 60' AERIAL TWO WHEEL DRIVE TOWER TRUCK — SPEC J (PR-00003964) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: ALTEC INDUSTRIES, INC. 325 South Center Dr. Daleville, VA 24083 alex.peterson@altec.co Bid was signed by Ms. Alexandra Peterson Non -Collusion, Non -Discrimination Affidavit Form was completed No Bid Bond was submitted BID #1: DESCRIPTION YEAR/MAKE/MODEL UNIT PRICE ALTEC AN55E-OC CURRENT MODEL YEAR, $196,866.00 FREIGHTLINER, M2-106 YEAR MAKE/MODEL/TRADE IN UNIT PRICE 2004 UNIT 430, 2004 GMC C4500 BUCKET $3,000.00 TRUCK VIN#1 GBE4C 1294F513489 ESTIMATED NUMBER OF DAYS FOR 90 DAYS AND SUBJECT TO DELIVERY FROM AWARD DATE. AVAILABILITY AT RECEIPT OF ORDER BID #2: DESCRIPTION YEAR/MAKE/MODEL UNIT PRICE ALTEC AN55E-OC 4 X CURRENT MODEL YEAR, $199,020.00 2 INTERNATIONAL MV607 YEAR MAKE/MODEL/TRADE IN UNIT PRICE 2004 UNIT 430, 2004 GMC C4500 BUCKET $3,000.00 TRUCK VIN#1 GBE4C 1294F513489 ESTIMATED NUMBER OF DAYS FOR 90 DAYS AND SUBJECT TO DELIVERY FROM AWARD DATE. AVAILABILITY AT RECEIPT OF ORDER Attorney McDaniels noted Altec did not submit a bid bond with either of their bids and may be found non -responsive. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Central Services for review and recommendation. OPENING OF BIDS — TWO (2) MORE OR LESS 2020 OR NEWER THREE-QUARTER TON EXTENDED CAB FOUR WHEEL DRIVE PICK-UP TRUCKS — SPEC K PR- 00003968 ri REGULAR MEETING NOVEMBER 10, 2020 199 This was the date set for receiving and opening of sealed bids for the above referenced trucks. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 dstarkweather@jordanauto.com Bid was signed by Ms. Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted LIMA Description Year/Make/Model Unit Price Su ercab Pickup 2021 Ford F250 4 x 4 $31,739.00 Alternate # Description Cost Total 1 Front mounted western 8' pro -plus $6,050.00 Each $6,050.00 Each power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector 2 Front mounted western MVP plus. $6,530.00 Each $6,530.00 Each Plow to come equipped with safety approved lights, markers, and snow deflector and shoes. 3 Roof mounted strobe light with $3,125.00 Each $3,125.00 Each controller, Federal Signal 53' Legend LPX or equal. Four 4 corner strobes. 4 Tommy Gate Steel Deck lift gate or $4,494.00 Each $4,494.00 Each equal. 5 CNG — Bi-fuel conversion with tanks $12,823.00 Each $12,823.00 Each mounted under bed. 6 CNG — Dedicated conversion with $14,123.00 Each $14,123.00 Each tanks under bed. Dealer to verify fuel tank capacity. Alternate Plow Not Listed but Purchased In Previous Year 8'6 Western Mvp3 V Plow See Notes/Exception Page $6,987.00 $6,987.00 Estimated number of days for delivery Truck: 16 to 18 Weeks & from award date. WA Jones: 2 to 3 Weeks & CNG: 6 Weeks Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS — TWO (2) MORE OR LESS 2020 OR NEWER 18,000 LB FOUR WHEEL DRIVE CHASSIS WITH DUMB BED — SPEC O (PR-000040026) This was the date set for receiving and opening of sealed bids for the above referenced equipment. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bid was opened and publicly read: JORDAN FORD 609 E. Jefferson Blvd. Mishawaka, IN 46545 dstarkweather@jordanauto.com Bid was signed by Ms. Debra Starkweather Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Unit Price 1 I' Stainless Dump B Ddy 2021 Ford F550 regular Cab 4 x 4 $74,935.00 Each REGULAR MEETING NOVEMBER 10, 2020 200 Alternate # Description Cost Total 1 Plow Package: Front mounted western $6,340.00 Each $6,340.00 Each 8 '/z' pro -plus or equal power angling left and right. Plow to come equipped with safety approved lights and markers, and snow deflector. 2 Front mounted 8 %' western MVP plus $6,530.00 Each $6,530.00 Each or equal. Plow to come equipped with safety approved lights, markers, and snow deflector. 3 Dedicated CNG package with $19,915.00 Each $19,915.00 Each minimum 34 GGE tanks. 4 10' Not 10' flatbed mounted behind CNG tank ($26,748.00) Ea. ($26,748.00) Ea. Available cabinet on an 108" CA. chassis. 11'6" Flatbed Estimated number of days for delivery Chassis 16 to 18 Weeks from award date. Dump/Flatbed & 8 Weeks CNG & 6 Weeks Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bid was referred to Central Services for review and recommendation. OPENING OF BIDS — ONE (1) OR MORE, 2020 OR NEWER, EMERGENCY MEDICAL VEHICLE — SPEC P (PR-00004000) This was the date set for receiving and opening of sealed bids for the above referenced vehicle. The Clerk tendered proof of publication of Notice in the South Bend Tribune, which was found to be sufficient. The following bids were opened and publicly read: HORTON EMERGENCY VEHICLES 3800 McDowell Rd. Grove City, OH 43123 j ason. cavallo @hortonambulance. com Bid was signed by Mr. Jason Cavallo Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted me Descri tion Year/Make/Model T Unit Price Ambulance 2022 International/Horton 603A I $266,510.00 Year Make/Model — Trade In Unit Price N/A $ k7pqq�n # I Description I Cost I Total See Notes 1 $ 1 $ AMERICAN RESPONSE VEHICLES 5212 Hillsdale Rd. Columbia, MO 65201 bill@arvambulance.com Bid was signed by Mr. William Harrod Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Unit Price MV607 SBA LP 2021 AEV International 172x96x74 & Powerload $286,896.00 Year Make/Model — Trade In Unit Price 1 REGULAR MEETING NOVEMBER 10, 2020 201 Option # Description Cost Total 1 Freightliner Chassis lieu of International $12,709.00 $299,605.00 CROSSROADS AMBULANCE SALES & SERVICES LLC 52886 State Road 13 Middlebury, IN 46540 dean crossroadsambulance.com Bid was signed by Mr. Dean Martin Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted .M Description I Year/Make/Model I Unit Price Spec P 1 2021 International MV/PC Custom Amb. 1 $299,775.00 Year Make/Model — Trade In Unit Price No Trade in Specified $ O tion # Description Cost Total No O tions S ecified $ $ FIRE SERVICE, INC. 9545 Industrial Dr., North St. John, IN 46373 j eff gfireservi ceinc. com Bid was signed by Mr. Jeffrey LeBeda Non -Collusion, Non -Discrimination Affidavit Form was completed Ten percent (10%) Bid Bond was submitted BID: Description Year/Make/Model Unit Price Ambulance 2022 Freightliner/Wheeled Coach #9170FL $284,651.00 Year Make/Model — Trade In Unit Price No Trade $ Option # I Description Cost Total No Specified Options 1 $ $ Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above bids were referred to Central Services and the Fire Department for review and recommendation. AWARD BID AND APPROVE CONTRACT — WASTEWATER TREATMENT PLANT MASONRY IMPROVEMENTS GALLERY BUILDINGS 1-4 — PROJECT NO 120-036 (PR- 00003823) Mr. Jacob Klosinski, Engineering, advised the Board that on October 13, 2020, bids were received and opened for the above referenced project. After reviewing those bids, Mr. Klosinski recommended that the Board award the contract to the lowest responsive and responsible bidder, Slatile Roofing and Sheet Metal Co., Inc., 1703 S. Ironwood Dr., South Bend, IN 46613, in the amount of $420,218. Therefore, Ms. Maradik made a motion that the recommendation be accepted, and the bid be awarded, and the contract approved as outlined above. Mr. Molnar seconded the motion, which carried by roll call. REGULAR MEETING NOVEMBER 10, 2020 202 APPROVAL OF REQUEST TO RATIFY AWARD OF PROPOSAL — PINHOOK WATER TREATMENT PLANT GUARANTEED ENERGY SAVINGS CONTRACT — PROJECT NO 119-003 In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested the Board of Works ratify the award recommendation of the selection review committee to the highest scoring vendor, Bowen Engineering Corporation, for the above referenced project. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF REQUEST TO REJECT QUOTATIONS — FORMER SALVATION ARMY BUILDING ROOF REPAIRS— PROJECT NO. 119-084B In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to reject all quotations for the above referenced project due to the quotes exceeding Indiana Statute's legal quote threshold of $150,000. Therefore, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request to reject quotations was approved. APPROVE CHANGE ORDER NO. 1 — MAIN & COLFAX PARKING STRUCTURE REPAIRS —PROJECT NO. 115-143BR (PO-0002743) Mr. Gilot advised that Ms. Rebecca Plantz, Engineering, has submitted Change Order No. 1 on behalf of D.C. Byers Co./Detroit Inc., 16429 Upton Rd., Suite #3, East Lansing, MI 48823, indicating the contract amount be increased by $16,570 and an additional forty-five (45) days for a new contract sum, including this Change Order, in the amount of $284,950 and a new completion date of September 23, 2020. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NOS. 4 AND 5 — CORBY, IRONWOOD ROCKNE INTERSECTION IMPROVEMENTS —PROJECT NO. 116-034 (PR-00004428) Mr. Gilot advised that Ms. Leslie Biek, Engineering, has submitted Change Order Nos. 4 and 5 on behalf of INDOT for Contractor Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614. Change Order No. 4 indicates the contract amount be increased by $1,592.85 for a new contract sum, including this Change Order, in the amount of $3,137,321.85. Change Order No. 5 indicates the contract amount be increased by $12,327.92 for a new contract sum, including this Change Order, in the amount of $3,148,056.92. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, Change Order Nos. 4 and 5 were approved as outlined above. APPROVE CHANGE ORDER NO. 1 — GEMINI AT COLFAX EXTERIOR RENOVATIONS DIVISION D —PROJECT NO. 119-103 (PO-0000713) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on behalf of Ritschard Brothers, Inc., 1204 W. Sample St., South Bend, IN 46619, indicating the contract amount be decreased by $2,000 for a new contract sum, including this Change Order, in the amount of $65,457. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — GEMINI AT COLFAX EXTERIOR RENOVATIONS, DIVISION E — WINDOW REPLACEMENT — PROJECT NO. 119-103 (PO-00002678) Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on behalf of Vic Butcher Construction, 23934 Edison Rd., South Bend, IN 46628, indicating the contract amount be increased by $38,888.28 and an additional two hundred, forty-two (242) days for a new contract sum, including this Change Order, in the amount of $246,739.28 and a new completion date of April 30, 2021. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NOS. 3 AND 4 — BENDIX DR., LATHROP TO INDIANA TOLL ROAD — PROJECT NO. 114-065 (PO-00004854) Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 3 on behalf of INDOT for Contractor Rieth-Riley Construction Co., Inc., 25200 State Road 23, South Bend, IN 46614, indicating the contract amount be increased by $4,166.80 and an additional five (5) days for a new contract sum, including this Change Order, in the amount of $4,096,097.03 and a new completion date of September 23, 2020. Change Order No. 4 indicates an additional four (4) days for a new completion date of September 27, 2020. Mr. Kreeger noted the city is responsible for 20% of the cost of the project, amounting to $833.36 for Change Order No. 3. REGULAR MEETING NOVEMBER 10, 2020 203 Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 — EAST BANK TRAIL STORM REPAIRS — PROJECT NO. 118-306 (PO-0000248) Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 1 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, IN 46614, indicating the contract amount be decreased by $500 for a new contract sum, including this Change Order, in the amount of $211,300. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the Change Order was approved. APPROVE CHANGE ORDER NO 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT — MIAMI BASIN CONTROL VALVE REPLACEMENT — PROJECT NO 116 082D (PO 0000306) Mr. Gilot advised that Mr. Jacob Klosinski, Engineering, has submitted Change Order No. 1 (Final) on behalf of HRP Construction Co., Inc., 5777 Cleveland Rd., South Bend, IN 46624, indicating the contract amount be decreased by $740.52 for a new contract sum, including this Change Order, of $175,259.48. Also submitted was the Project Completion Affidavit indicating this new final cost of $175,259.48. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. APPROVE PROJECT COMPLETION AFFIDAVIT — SPEED HUMP INSTALLATION — PROJECT NO. 120-043 (LRSA) Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion Affidavit on behalf of Premium Concrete Service, Inc., 712 Richmond St., Elkhart, IN 46516, for the above referenced project, indicating a final cost of $210,400. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Project Completion Affidavit was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — BECK'S LAKE SITE — PROJECT NO 120-053 (PR-00005004) In a memorandum to the Board, Mr. Finnan Cavanaugh, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — GUARDRAIL REPLACEMENT AND INSTALLATION — PROJECT NO. 118-084 (PR-00004815) In a memorandum to the Board, Mr. Finnan Cavanaugh, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — NORTH SHORE DRIVE BANK STABILIZATION — PROJECT NO 118-005A (PR 00005053 In a memorandum to the Board, Alicia Czarnecki, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF APPLICATIONS — WATER WORKS UTILITY SERVICE LINE REPAIR PROGRAM In a memorandum to the Board, Mr. Ken Smith, Utilities, requested permission to advertise for the receipt of applications from qualified vendors for the preferred vendor list for repair of water service line leaks between private residences and the public water main line. Therefore, upon a REGULAR MEETING NOVEMBER 10, 2020 204 motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above request was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following Agreements/Contracts/Proposals/Addenda were submitted to the Board for approval: Type Business Description Amount/ Motion/ Funding Second Partial Five Corners, Release of Northern 10' of N/A Maradik/Molnar Easement LLC Existing Utility Easement Agreement on Vacated Corby Blvd. for Development at Southeast Corner of Corby Blvd. and South Bend Ave. Professional Jones, Petrie, Temporary Easement NTE $31,105 Maradik/Molnar Services Rafinski Corp. Acquisition for Riverside (PR-00005094) Agreement Drive Bank Stabilization Project Amendment Cardno, Inc. Temporary Easement $2,000; New Maradik/Molnar No. 3 to Acquisition for Riverside Total $106,600 Professional Drive Bank Stabilization (PR-0000108) Services Project Agreement Professional Arcadis U.S. RICE NESHAP Update $4,400 Maradik/Molnar Services Inc. Assistance for Electrical (PO-0005381) Agreement Upgrades at Wastewater Treatment Plant Amendment Systems & Extend Go -Live Date N/A Maradik/Molnar to Software Software Seven (7) Weeks, from Agreement October 26 to December 15, 2020, for enQuestra Implementation Second Veritas, LLC Extend Current $200,000 Maradik/Molnar Amendment Agreement through (Professional to Consulting December 31, 2021, for Services EPA) Agreement Managing Remedial Work at Beck's Lake Site to assist with EPA Deliverables APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — VARIOUS LOCATIONS ON EDDY STREET AND HOWARD STREET Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received from KRG Eddy Street Land II, LLC for the purpose of allowing a private storm sewer from the West side of Eddy St. to the detention system East of Eddy St. to be placed in the right-of-way at various locations on Eddy Street and Howard Street. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Revocable Permit was approved. APPROVAL OF REVOCABLE PERMIT FOR ENCROACHMENT — 201 S. MAIN STREET Mr. Gilot stated an application for an Encroachment and Revocable Permit has been received from Bald Mountain, LLC for the purpose of allowing a vertical blade sign on the North/East corner facade to be placed in the right-of-way at 201 S. Main Street. The encroachment shall remain in the right of way until the time as the Board of Public Works of the City of South Bend shall determine that such encroachment is in any way impairing or interfering with the highway or with the free and same flow of traffic. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Revocable Permit was approved. REGULAR MEETING NOVEMBER 10, 2020 205 G UNFAVORABLE RECOMMENDATION - PETITION TO VACATE THE FIRST EAST/WEST ALLEY BETWEEN ST. VINCENT ST. AND HOWARD ST. FROM ST. LOUIS BLVD. TO FIRST NORTH/SOUTH ALLEY Mr. Gilot indicated that Mr. Roger Woodard and Mr. Mark Hubbard, have submitted a request to vacate the above referenced alley to allow the abutting property owners to landscape and beautify the alley, which they state regularly floods and is unused. Mr. Gilot advised the Board is in receipt of unfavorable recommendations concerning this Vacation Petition from Community Investment, and Engineering who both state the request does not meet the criteria of I.C. 36-7-3- 13. The vacation would hinder the growth or orderly development of the unit or neighborhood in which it is located or to which it is contiguous. The vacation would make access to the lands of the aggrieved person by means of public way difficult or inconvenient. The vacation would not hinder the public's access to a church, school or other public building or place. The vacation would hinder the use of a public right of way by the neighborhood in which it is located or to which it is contiguous and would create a dead end for the remaining North/South alley coming down from St. Vincent. Mr. George Lepeniotis submitted a comment via Chats stating he represents a neighbor of the alley proposed to be vacated and would like to make comments and objections to that proposal on behalf of his client. He stated they object to the alley being vacated as it creates a public safety issue and adversely impacts the neighbors. Mr. Gilot read comments by Engineering, suggesting the Street Department could be asked to regrade the alley if it is a drainage problem or the petitioner could also petition to privately pave the alley, noting there is precedent for this in alleys that tend to hold water. Mr. Gilot stated these are good suggestions he would hope would be included in the letter to the Council. Mr. Gilot noted this would make a long dead-end alley, which is something the Board generally opposes, because it makes it inconvenient to access properties. He noted it also makes it a safety issue and hinders future development. Therefore, Ms. Maradik made a motion to submit an unfavorable recommendation of the request for vacation. Mr. Molnar seconded the motion which carried by roll call. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE Mr. Gilot stated that the Board is in receipt of the following Consents to Annexation and Waivers of Right to Remonstrate. The Consents indicate that in consideration for permission to tap into public water/sanitary sewer system of the City, to provide water/sanitary sewer service to the below referenced properties, the applicants waive and release any and all rights to remonstrate against or oppose any pending or future annexations of the properties by the City of South Bend: A. Mr. James Z. Sieradski, 230 W. Catalpa Dr., Suite A, Mishawaka, IN 46545 18295 Forest Glade Dr. — Water/Sewer (Key No. 002-1014-027394) B. Mr. James Z. Sieradski, 230 W. Catalpa Dr., Suite A, Mishawaka, IN 46545 53201 Summer Breeze Dr.— Water/Sewer (Key No. 002-1020-045043) Upon a motion by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the Consents to Annexation and Waivers of Right to Remonstrate were approved as submitted. RATIFY APPROVAL AND/OR RELEASE CONTRACTOR EXCAVATION AND OCCUPANCY BONDS The Division of Engineering Permit Department recommended that the following bonds be ratified pursuant to Resolution 100-2000 and/or released as follows - Business Bond Type Approved/ Released Effective Date Anastos Brothers Custom Concrete Inc. Occupancy Bond Approved 10/28/2020 Ms. Maradik made a motion that the bond's approval as outlined above be ratified. Mr. Molnar seconded the motion, which carried by roll call. RATIFY APPROVAL OF CLAIMS Ms. Maradik stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. REGULAR MEETING NOVEMBER 10, 2020 206 Name Amount of Claim Date City of South Bend Claims GBN- $3,373,242.06 10/27/2020 7002/713 5/6817/7132/7169 City of South Bend Claims GBN- $3,757,928.15 11/03/2020 73 99/73 27/73 28/73 54/7443 /73 98 Therefore, Ms. Maradik made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Molnar seconded the motion, which carried by roll call. PRIVILEGE OF THE FLOOR Mr. Roger Woodard submitted a comment via Chats stating in response to the objection for the vacation of the alley, Fire and Police did not object. Mr. Gilot stated the petitioner could ask the Street Department to regrade the alley to help with flooding, or they could petition to privately pave the alley due to holding water. He requested these options be included in the letter to the petitioner that will go to the Common Council. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the meeting adjourned at 10:14 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President Elizabeth A. Maradik, Member Jordan V. Gathers, Member Joseph R. Molnar, Member ATTEST: Linda CWw in Linda M. Martin, Clerk 1 n