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HomeMy WebLinkAbout2. MinutesSOUTH BEND REDEVELOPMENT COMMISSION REGULAR MEETING October 11, 2012 9:30 a.m. Presiding: Marcia I. Jones, President 227 West Jefferson Boulevard South Bend, Indiana 1. ROLL CALL Members Present: Ms. Marcia Jones, President Dr. David Varner, Vice President Mr. Donald Alford Sr., Secretary Mr. Greg Downes Mr. Henry Davis Mr. John Stancati Legal Counsel: Ms. Andrea Beachofsky Redevelopment Staff: Mr, Don Inks, Director Mrs. Cheryl Phipps, Recording Secretary Mr. Bill Schalliol, Economic Development Specialist Mr. Jitin Kain, Director of Planning Ms. Liz Maradik, Planner Ms. Debrah Jennings, Property Manager Others Present: Mr. Scott Ford, Executive Director Mr. Ron Glon Mr. Jason Durr, Christopher B. Burke Engineering Mr. Josh Corwin, Christopher B. Burke Engineering Mr. Kevin Allen, South Bend Tribune Ms. Mo Miller Mr. Conrad Damian Ms. Catherine Hostetler, Historic Preserv, Comm. Ms. Jennifer Zarembka Ms. Marge Romwalter Ms. Sonia Flores Mr. David Hodges Mr. Matthew Heckman Mr. Matt Hanover Ms, Ann Hanover Ms. Maryann Sherman Mr. Larry Fisher South Bend Redevelopment Commission Regular Meeting --October 11, 2012 2. APPROVAL OF MINUTES A. Approval of Minutes of the Regular Meeting of Thursday, September 27, 2012 Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved the Minutes of the Regular Meeting of Thursday, June 16, 2012. 3. APPROVAL OF CLAIMS 324 AIRPORT AEDA South Bend Tribune ARC Shaffnew Heaney Associates, Inc. Tri County News St. Joe Valley Metronet Inc. DLZ Ken Herceg & Associates, Inc. Troyer Group Ziolkowski Construction, Inc. Lang, Feeney & Associates, Inc. Zonatherm Products, Inc. Weaver Boos Consultants DHA ARC $ 5.84 131.15 58,083.00 56.38 3,550,00 8,835.00 4,151.50 2,480.28 88,333.20 2,100.00 312,301.80 3,573.70 3,300.00 133.02 420 FUND TIF DISTRICT -SBCDA GENERAL Danco 2,500.00 Shchindler Elevator Corp 164.37 DTSB 29,375.00 Casteel Construction Corporation 23,147.00 Rieth Riley Construction 2,489.94 Ziolkowski Construction, Inc. 16,295.00 Buxton Identifying Customers 1,750.00 Larson - Danielson Construction Co, Inc. 284,01436 Notice To Bidders Ignition Park Lot 4 Site Improvements Fagade Improv for Lot 4 of Ignition Park Notice To Bidders South Bend Animal Shelter Expansion of Olive Rd Sheridan Ave & Lincoln Way W Design Fayade Studies Skyway Memorial South Bend Animal Control Boundary Survey Equipment for Lot 4 of Ignition Pk Ivy Tower Facility Ignition Park Major Subdivision Work Ignition Park Lot 4 Site Improvements Morris Plaza Fountain LaSalle Hotel Elevator Downtown Beautification Program Island Park Pavilion Gates Lot Fat Daddys Sidewalk Repair Retail Matching Access Coveleski Stadium South Bend Redevelopment Commission Regular Meeting — October 11, 2012 3. APPROVAL OF CLAIMS (CONT.) 426 FUND SOUTH BEND CENTRAL MEDICAL DISTRICT South Bend Tribune 57.41 Notice To Bidders Memorial Hospital Streetscape Rieth -Riley Construction Co, Inc. 51,061.78 Improvements Holladay Construction Group, LLC 142,200.00 Memorial Hospital Fagade 430 FUND SOUTH SIDE DEVELOPMENT TIF AREA #1 Carl M. Kay 68,852.00 Main StJ/Lafayette Blvd United States Postal Service 435 FUND DOUGLAS RD Bank of America 4,528.00 Main StJLafayette Blvd 8,500.00 Douglas Rd widening $1,122,020.13 Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Claims submitted October 11, 2012. 4. COMMUNICATIONS Mr. Inks noted that Commissioners received a communication from John Anella regarding the empty lot at the corner of Hill and Colfax Streets: Submitted on Tue, 10/01/1011 - 225pm Via Web Select the Redevelopment Commission Members you wish to contact: - Marcia Jones, President David Varner, Vice President Donald Alford, Sr., Secretary Gregory Downes, Member Henry Davis, Jr., Member -John Stancatf Representative of School Board Subject: Empty Lot at NW corner of Hill and Colfax Comments: I'm just curious how many more years you think that lot next to St. Joe Grade School will be empty? It's been empty most of my life and I've lived here a long time. Recently my office moved to Mishawaka because there was no class A real estate available in downtown South Bend, It's Just sad that people want to invest and work in the community and your policies and incompetence drive them away. As far as the businesses that objected to the cash offer at the asking price, how long do you think until they go under? I'll give them 24 months tops. At least we'll have an empty to park in and throw our empties from East Race Liquors, The city's new logo should be "South Bend, We'd be Gary without Notre Dame ". South Bend Redevelopment Commission Regular Meeting —October 11, 2012 4. COMMUNICATIONS (CONT.) Contact Information: John Anella, 124 S Jacob S1, South Bend IN 46617, 574- 287 -1844, iohnanellaQwfadvisors.com 5. OLD BUSINESS Ms. Jones asked that Item 6.D,(1) be moved to Old Business. Mr. Downes so moved. Mr. Varner seconded and the item was moved to Old Business. D. South Side Development Area 1) Update on Fellows Street corridor plan Mr. Ford said he would like to speak to three issues: the project team, the schedule and recent survey results. Project Team: Mr. Ford noted that the Fellows Street project concerns a residential road in a neighborhood. Those subjects relate to Planning and Public Works. Therefore, going forward, Jitin Kain, director of the Planning Team, will be the main point of contact. Schedule: Mr. Ford acknowledged that this project has dragged on for some time and a number of people's lives have been on hold during that time. However, staff does not want to minimize the gravity of the implications of a decision. We want to move forward in a way that is transparent, open and in keeping with the administration's and department's spirit of openness. As of Monday when the Agenda was put together there was limited response to the survey. So, the item was put on the Agenda as an update, rather than for action. Therefore, it would be irresponsible today to ask the Commission to take action. He has asked the team to prepare documentation for action to be taken on October 25. That information will be made available on the city's Web site as of October 23. The action item on October 25 will be approval of an addendum to the Master Agency Agreement with the Board of Public Works to move forward with the professional services necessary to assist those who will be involved in relocation. Survey results: Mr. Ford noted that there has been a lot of anecdotal information from the neighborhood residents. Although we appreciate that input and want residents to feel free to continue to provide that, he asked the team to put together a balanced survey that will capture the opinions of everyone. We are in the process South Bend Redevelopment Commission Regular Meeting — October 11, 2012 5. OLD BUSINESS D. South Side Development Area 1) continued... of analyzing the results of that survey. There were sixty four respondents to the survey. We will include all those responses in the documentation made available on October 23. One resident asked if residents could mail the surveys back. There are residents who couldn't do it online and could not get downtown to deliver it. Mr. Ford said that time would be allowed to mail the responses. Mr. Ford noted that a decision will be informed by the survey results, but the survey will not be used as a democratic vote. 6. NEW BUSINESS A. South Bend Central Development Area (1) Resolution No. 3077 approving the fair market value of property in the South Bend Central Development Area (10 former HDC properties in Monroe Park) Mr. Schalliol noted that Resolution No. 3077 sets the fair market values for ten former HDC rental properties in Monroe Park as follows: 514 Rush Street $32,500 018- 3030 -1127 518 Rush Street $2,200 018- 3030 -1128 600 E. South Street $24,500 019-3030-1132 613 E. Soulli greet $22,500 018- 3030 -1135 618 Lincolnway East $28,000 018- 3030 -1119 622 Lincolnway East $20,000 018 - 3030 -1133 626 Lincolnway East $27,000 018 - 3030 -1134 636 Lincolnway East $2,250 018- 3030 -1138 Vacant lot700 Block of South Street $1,500 018- 3030 -1136 701 E. South Street $22,250 018- 3030 -1137 South Bend Redevelopment Commission Regular Meeting —October 11, 2012 6. NEW BUSINESS A. South Bend Central Development Area (1) continued... Upon a motion by Mr. Downes, seconded by Mr. Vamer and unanimously carried, the Commission approved Resolution No. 3077 approving the fair market value of property in the South Bend Central Development Area (10 former HDC properties in Monroe Park) (2) Bid Specifications and Design Considerations for ten former Housing Development Corporation properties in Monroe Park) Mr. Schalliol noted that the Bid Specifications and Design Considerations for the properties in general include that all offers (1) must meet the minimum price listed above; (2) must conform to existing • zoning designations; (3) must include a basic reuse plan for the site and a project timeline detailing aspects of the site redevelopment and improvements. During the review process, emphasis will be placed on compatibility with the goals and objectives of the Monroe Park Neighborhood as well as the Development Plan for the South Bend Central Development Area, with an added preference for owner - occupied, single - family residences. (4) any exterior modifications to the structure should be in keeping with the style and integrity of the Monroe Park neighborhood; and (5) bidders are prohibited form the use of the property for speculation or land - holding purposes. In addition, for properties that have tenants on a month -to -month lease, the timeline must allow those tenants to be given at least 30 -days' notice to vacate. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Bid Specifications and Design Considerations for ten former Housing Development Corporation properties in Monroe Park. (3) Authorization to publish Notice of Intended Disposition of Property with publication dates of October 19 and October 26, 2012 and Receipt of Bids at 9:00 a.m., November 8, 2012. (10 former HDC properties in Monroe Park) Upon a motion by Mr, Downes, seconded by Mr. Varner and unanimously carried, the Commission authorized publication of the South Bend Redevelopment Commission Regular Meeting — October 11, 2012 6. NEW BUSINESS A. South Bend Central Development Area (3) continued... Notice of Intended Disposition of Property with publication dates of October.1,9.and October 26, 2012 and Receipt of Bids at 9:00 a.m., November 8, 2012. (10 former HDC properties in Monroe Park) (4) Update on Redevelopment Commission owned property in the South Bend Central Development Area. Mr. Inks noted that Commissioners received this morning a map of sites the Commission owns in the downtown and a list that corresponds to it. Staff intends to more proactively market the properties that are owned by the Commission. The map identifies the Commission owned properties that are not for sale. There are very few of those, including the Moms Performing Arts Center, Palais Royale, the St. Joseph/Wayne Street parking garage, Century Center and a small lot at the edge of Monroe Park with a monument sign for the neighborhood. There are a couple of properties for which the Commission has temporary ownership that will eventually revert to the businesses located there: I" Source/Doubletree ground lease and KeyBank Plaza. There are also several parcels we would hope to transfer to other city departments. In some cases those might be right -of -way like Woodward Ct; in other cases it might be park space. The remaining sites are developable. Most of those are congregated around Coveleski Stadium. Staff will begin the disposition process on all of those properties: getting appraisals, title searches, surveys, and putting them out for bid. If there are no bids, staff will list the properties with local realtors. Mr. Davis asked about a property such as Fat Daddys where demolition is not an option due to its historic value. Mr. Inks responded that disposition of that property will be a process that must be worked through. We can put together information on what it would take to renovate the structures, the cost to demolish the structures, alternatives to save the fagade of the structures. South Bend Redevelopment Commission Regular Meeting —October 11, 2012 6. NEW BUSINESS A. South Bend Central Development Area (4) continued... Ultimately it comes back to the Commission to decide how to proceed with the property. B. Airport Economic Development Area (t) Resolution No. 3097 approving the fair market value of property in the Airport Economic Development Area (24505 Cleveland Road) Mr. Schalliol noted that Resolution No. 3097 sets the minimum offering price for 24505 Cleveland Road at $275,000. The property is presently zoned LI -Light Industrial. We would seek a development that would meet that requirement. The property is located just to the west of the Nimtz Parkway interchange with the Bypass. The property abuts the Deluxe Sheet Metal property. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the commission approved Resolution No. 3097 approving the fair market value of property in the Airport Economic Development Area (24505 Cleveland Road) (2) Bid Specifications and Design Considerations for 24505 Cleveland Road Mr. Schalliol noted that the Bid Specifications and Design Considerations for 24505 Cleveland Road include that offers must meet the minimum offering price and must include a basic reuse plan detailing aspects of the site redevelopment and the site improvements, Those plans must conform to objectives of the Development Plan for the Airport Economic Development Area, and bidders are prohibited from the use of the property for speculation or land- holding purposes. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the Bid Specifications and Design Considerations for 24505 Cleveland Road. South Bend Redevelopment Commission Regular Meeting — October 11, 2012 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (3) Authorization to publish Notice of Intended Disposition of Property with publication dates of October 19 and October 26, 2012 and Receipt of Bids at 9:00 a.m., November 8, 2012. (24505 Cleveland Road) Upon a motion by Mr. Downes, seconded by Mr. Vamer and unanimously carried, the Commission authorized publication of the Notice of Intended Disposition of Property with publication dates of October 19 and October 26, 2012 and Receipt of Bids at 9:00 a.m., November 8, 2012. (24505 Cleveland Road) (4) Resolution No. 3096 approving the fair market value of property in the Airport Economic Development Area. (2018- 2020 S. Main Street, former EMI site) Mr. Schalliol noted that Resolution No. 3096 sets the minimum offering price for the former EMI site at $57,350. The site is a vacant lot consisting of three parcels along Main Street. The Commission accepted the property from St. Joseph County by donation two years ago and demolished the building. Consequently, there were demolition costs, but no acquisition costs. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 3096 approving the fair market value of property in the Airport Economic Development Area. (2018 -2020 S. Main Street, former EMI site) (5) Bid Specifications and Design Considerations for 2018 -2020 S. Main Street Mr. Schalliol noted that the Bid Specifications and Design Considerations include that offers must meet the minimum offering price and must include a basic reuse plan detailing aspects of the site redevelopment and the site improvements. That plan must conform to objectives of the Development Plan for the Airport Economic Development Area, should conform to the existing GI- General Industrial zoning classification, and bidders are prohibited from the use of the property for speculation or land- holding purposes. South Bend Redevelopment Commission Regular Meeting — October 11, 20I2 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (5) continued... Upon a motion by Mr. Downes, seconded by Mr. AIford and unanimously carried, the Commission approved the Bid Specifications and Design Considerations for 2018 -2020 S. Main Street. (6) Authorization to publish Notice of Intended Disposition of Property with publication dates of October 19 and October 26, 2012 and Receipt of Bids at 9:00 a.m., November 8, 2012. (2018 -2020 S. Main Street) Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission authorized publication of the Notice of Intended Disposition of Property with publication dates of October 19 and October 26, 2012 and Receipt of Bids at 9:00 a.m., November 8, 2012. (2018 -2020 S. Main Street) (7) Proposal for legal services related to tax sale acquisitions Mr. Schalliol noted that On September 20, 2012, the Treasurer's office conducted a sale of delinquent tax properties. On August I6, the Commission authorized staff to bid on three parcels, all ofwhich were purchased for the minimum bid, totaling $3,912.33, with a one year redemption period before a tax deed can be received. Now that these parcels have been acquired, notifications must be mailed and published, and certain paperwork filed. These items have various deadlines and required language. Mr. Heppenheimer, who is involved with the County in the tax sale process and knows the process necessary to acquire a tax deed on these properties, has provided staff a proposal to do the necessary work to ultimately gain tax deeds for these properties. His fee is $625 each for a total of $1,875. Because additional certified mailing fees could be necessary for the notification process, staff requests a not -to- exceed amount of $2,000. Ms. Beachofsky noted that Indiana Code requires that the head of the Department of Law sign off on other legal services. She recommended approval subject to approval by the Department of Law. South Bend Redevelopment Commission Regular Meeting —October 11, 2012 6. NEW BUSINESS (CONT.) B. Airport Economic Development Area (7) continued... Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the Commission accepted the proposal from Heppenheimer and Korpal for the scope of services and fee proposed, subject to approval from the Department of Law. (8) Appointment to Blackthorn Owners' Association Board of Directors . Mr. Inks noted that Greg Downes has served two years on the Blackthorn Owners' Association Board of Directors and has expressed an interest in continuing in that capacity. Appointments are for three years. Mr. Davis asked what the Blackthorn Owners Association is. Mr. Inks responded that the Blackthorn Corporate Park was set up with an owners' association because there are some common grounds that are landscaped. The owners association is a collection of people who own property in the corporate park. They meet annually to determine the budget for maintaining the corporate park and address any other issues that concern the property owners there. The Commission still owns almost half of the property in the corporate park, so it continues to have a seat on the board of directors. Mr. Davis asked what the annual budget is for the association. Mr. Downes responded that it is approximately $60,000. Mr. Davis asked Mr. Inks to provide a list of who gets the various maintenance contracts. Upon a motion by Mr. Varner, seconded by Mr. Alford and unanimously carried, the Commission approved the appointment of Greg Downes to the Blackthorn Owners' Association Board of Directors for a three -year tern ending December 31, 2015. C. West Washington- Chapin Development Area There was no business in the West Washington- Chapin Development Area. South Bend Redevelopment Commission Regular Meeting — October 11, 2012 6. NEW BUSINESS (CONT.) D. South Side Development Area There was no further business in the South Side Development Area. E. Northeast Neighborhood Development Area (1) Resolution No. 3075 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Demolition of homes within AEP electric pole easement by realigned SR23) Ms. Maradik noted that the S.R. 23 realignment project is underway. As part of this project, high tension electric poles were planned along the south side of the street through the new intersection that will be created, instead of along the current 5- points intersection. The NNDA Plan amendment was completed on October 25, 2011, providing a vision for the redevelopment of the entire neighborhood and identifies the realigned 5- points intersection as an area with high potential for commercial development. The city's Department of Public Works has been working with AEP officials over the past several months to determine an alternate route so that the land immediately adjacent to the street is clear of these large overhead electric cables and maintains its development potential. A new route was recently determined which follows existing alleys, starting at the intersection of Duey and S.R. 23, proceeding south towards Corby and then west along the street. A total of eight homes need to be demolished in order to facilitate the AEP electric pole project this fall. Of these eight homes, Five Corners LLC is seeking assistance with the demolition of three, located at 1128 Corby, 1225 Corby and 1224 Corby. Demolition work will include demolition of the structures, clearing of trees within the „A1;P easement and environmental inspection and assessment with proper removal of asbestos, if found. The total cost of the demolition will not exceed $30,000. The remaining five homes will be demolished by Five Corners LLC. Staff requests approval of Resolution No. 3075 and its Addendum to Master Agency Agreement. South Bend Redevelopment Commission Regular Meeting — October 11, 2012 Upon a motion by Mr. Varner, seconded by Mr. Downes and unanimously carried, the Commission approved Resolution No. 3075 approving and authorizing the execution of an Addendum to the Master Agency Agreement (Demolition of homes within AEP electric pole easement by realigned SR23) (2) Filing of Resolution No. 3102 confirming a resolution amending the Development Plan for the South Bend Central Development Area and adopting the Master Plan for the Howard Park Neighborhood and setting a public hearing for 9:30 a.m., November 8, 2012. Mr. Kain noted that this South Bend Central Development Area item was mistakenly listed under the Airport Economic Development Area. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried the Commission accepted for filing Resolution No. 3102, set a public hearing on Resolution No.3102 for 9:30 a.m., November 8, 2012, and authorized publication of the Notices of Hearing for such. (3) Resolution No. 3099 setting a public hearing for 9:30 a.m., November 8, 2012, on the appropriation of certain TIF revenues for the payment of certain obligations and expenses related to this respective allocation area and other related matters. Mr. Inks noted that the obligations that will be appropriated are payments to the Major Moves fund. Resolution No. 3099 sets the public hearing on that appropriation. Upon a motion by Mr. Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No. 3099 setting a public hearing for 9:30 a.m., November 8, 2012, on the appropriation of certain TIF revenues for the payment of certain obligations and expenses related to this respective allocation area and other related matters. F. Douglas Road Economic Development Area There was no business in the Douglas Road Economic Development Area. South Bend Redevelopment Commission Regular Meeting —October 11, 2012 6. NEW BUSINESS (CONT.) G. Other (1) Resolution No. 3101 approving and authorizing the execution of an Addendum to the Master Agency Agreement (2012 -2013 Snow Removal Bidding Project). Mr. Varner asked how much the Commission spent for snow removal last year. Ms. Jennings responded that approximately $20,000 was budgeted for 2011 -2012, but the total cost was closer to $40,000. Upon a motion by Mr, Downes, seconded by Mr. Alford and unanimously carried, the Commission approved Resolution No, 3101 approving and authorizing the execution of an Addendum to the Master Agency Agreement (2012 -20I3 Snow Removal Bidding Project). 7. PROGRESS REPORTS There were no Progress Reports 8. NEXT COMMISSION MEETING The Next Regular Meeting of the Redevelopment Commission is scheduled for 9:30 a.m., October 25, 2012. 9. ADJOURNMENT There being no further business to come before the Redevelopment Commission, Mr. Downes made a motion that the meeting be adjourned. Mr. Varner seconded. The meeting was adjourned at 10 :15 a.m.