HomeMy WebLinkAbout08-24-05 Personnel & Finance Personnel and nuance Committee
2005 South Bend Common Council
The August 24,2005 meeting of the Personnel and Finance Committee was called to order by its
Chairperson, Council Member Roland Kelly at 3:30 p.m. in the Council Informal Meeting
Room.
Persons in attendance included Council Members Puzzello, Varner, Kuspa, and Kelly; Director
of Public Works Gary Gilot, Tom Skarbek, John Stancati, Sam Hensley, City Engineer Carl
Littrell, Jack Dillon, Rahman Johnson, Matt Chlebowski, City Controller M. Catherine Fanello
and Kathleen Cekanski-Farrand,Council Attorney.
Council Member Kelly called for a presentation on the proposed 2006 Public Works budget.
Director of Public Works Gary Gilot provided a spiral-bound handout (copy attached) to each
Council Member which tracked the powerpoint presentation on the five (5) divisions of the
Department of Public Works.
Engineering Division (General Fund# 101-0602)
2006 Expenditures $3,702,695
2006 Expenditure Decrease ($165,044) -4.3%
MSF Building Maintenance(General Fund# 101-0606)
Division 2006 Expenditures $679,823
2006 Expenditure Increase $6,422 1.0%
Traffic&Lighting Division(General Fund# 101-0607)
2006 Expenditures $2,262,015
2006 Expenditure Increase $17,382 0.7%
Street Division (Fund#202)
2006 Revenue $3,783,571
2006 Revenue Increase $ 139,015 3.8%
2006 Expenditures $3,719,169
2006 Expenditure Decrease ($16,884) -0.5%
Project Releaf (Fund#655)
2006 Revenue $154,440
2006 Expenditures $273,874
Water Works (Fund# 620,622,624,625 & 629)
2006 Revenue $14,501,217
2006 Revenue Increase $ 1,164,735 8.7%
2006 Expenditures $ 9,252,332
2006 Expenditure Increase $ 151,908 1.7%
August 24,2005 Personnel and Finance Committee Meeing Minutes -page 1-
Water Repair/Insurance Fund (Fund#644)
2006 Revenue $950,500 19.6% increase
2006 Expenditures $942,833 16 % increase
Solid Waste Division (Fund#610&611
2006 Revenue $4,124,344
2006 Revenue Increase $ 126,684 3.2%
2006 Expenditures $4,358,362
2006 Expenditure Decrease ($ 146,676) -3.3%
Sewage Works (Fund#641,642,643,645,656,649& 657)
2006 Revenue $15,165,814
2006 Revenue Decrease ($ 1,404,495) -8.5%
Sewage Operation Expenditures(Fund#641-0621) $ 3,125,203 8.6% up
Wastewater Op.Expenditures(Fund#641-0630) $ 8,161,961 -0.4%
Sewage Works Sinking Fund(Fund#649) $ 3,593,553
Sewage Works Capital Fund(Fund# 642) TBD
Internal Services-Central Services 2006 Revenue $90,742 -35.0%
Central Stores(# 222-0612)2006 Expenditures $ 82,082 -39.2%
Print Shop(#222-0613) 2006 Revenue 176,500 - 5.0%
2006 Expenditures $158,622 -14.0%
Radio Shop(#222-0614) 2006 Revenue $300,296 1.6%
2006 Expenditures $290,438 5.5%
Mr. Gilot noted that the overall Public Works budget for 2006 is approximately $55 million.
About 12.4% of the budget is property tax supported which is about $7 million. The remaining
$48 million is supported by user fees including taxes, solid waste, water and wastewater rates.
The rate increases for the utilities are pending.
Mr. Littrell then reviewed the material for engineering. He summarized the design, review &
permit projects,public construction, and traffic&lighting upgrades.
Mr. Hensley reviewed the Street Department broad range of services such as street paving, leaf
pick-up, and street sweeping. Under MVH he has reduced five(5)employee positions.
Mr. Gilot noted that currently$ .33 per month is charge for Project Releaf. He proposed that this
monthly fee be increased to $ .99, in light of MVH revenues going down. He stated that MVH
can no longer subsidize this program.
Dr. Varner suggested that the rate adjustment be$1 per month if it can be justified.
Council Member Kelly stated that the city is in pretty good shape in this area, especially when
you look at the situation in the county.
Mr. Stancati then reviewed the water works operations and highlighted monthly pumpage,
investments
August 24,2005 Personnel and Finance Committee Meeing Minutes -page 2-
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Dr. Varner inquired if the water rates would be a more volume sensitive rate structure.
Mr. Gilot stated that that is not being recommended. The loan for water leak repairs will be paid
off next year. Water repairs run between $700 to $12,000 with the average being $1,100.
Currently$2.00 per month is being charged.
Mr. Dillon then reviewed the Division of Environmental Services. and the Bureau of Solid
Waste. He highlighted figures from 2000 and compared them to those projected for 2006. He
then reviewed the data for the Bureau of Wastewater and Organic Resources.
In response to a question from Council Member Kelly he noted that compost and mulch is now
sold at $8 per yard with the former rate being $4; and all of it is being sold when city labor is
involved.
Dr. Varner inquired about the solid waste district, to which Mr. Gilot stated that there are no
grants,however the county gets some revenue from Prairie View.
Mr. Hensley reviewed the sewer repair program, noting that the average sewer repair is $2,200.
He also highlighted operations of the Bureau of Sewers such as sewer maintenance, retention
basin and creek cleaning,and sewer construction.
Mr. Gilot stated that he would check on the compliance officer and where it was folded into the
overall operation.
Mr. Chlebowski then reviewed the operations of Central Services. In light of the previously
raised by the Council on the Take Home Vehicle Program,he included an alphabetical listing by
depai lrnent listing the # of take home vehicles # of city resident employees and the # of miles
driven through 06-30-05. He summarized fleet operations noting that they have 700 work orders
per month; the types of equipment serviced, services provided by the body shop, parts,
consolidated building maintenance, the radio shop, Central Stores, and Print Shop. He noted
that the Print Shop has become a"real success story".
Council Member Kelly thanked Mr. Gilot and his staff for an excellent report and then adjourned
the committee meeting at 5:10 p.m.
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Council Member Roland Kelly,C airperson
Personnel and Finance Committee
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Attachment
August 24,2005 Personnel and Finance Committee Meeing Minutes -page 3-