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Home My WebLink AboutChange Order No 1 - St. Joseph Backwater Valves Proj No. 119-018 - Selge Construction Co., Inc. GARY A. GILOT ELIZABETH A. MARADIK THERESE J. DORAU JORDAN V. GATHERS JOSEPH R. MOLNAR 1316 COUNTY-CITY BUILDING 227 W. JEFFERSON BOULEVARD SOUTH BEND, INDIANA 46601-1830 PHONE 574/ 235-9251 FAX 574/ 235-9171 CITY OF SOUTH BEND JAMES MUELLER, MAYOR BOARD OF PUBLIC WORKS November 24, 2020 Ms. Vicki Priest Selge Construction Co., Inc. 2833 S. 11th. St. Niles, MI 49120 jbutler@selgeconstruction.com; vpriest@selgeconstruction.com RE: Change Order No. 1 – St. Joseph River Backwater Valves – Project No. 119-018 Dear Ms. Priest: The Board of Public Works, at its meeting held on November 24, 2020, approved the above referenced Change Order for an increase of $10,613, bringing the current contract amount to $105,063. Enclosed is a copy of the Change Order for your records. If you have any further questions regarding this matter, please call this office at (574) 235-9251. Sincerely, s/Linda M. Martin, Clerk Enclosure INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Clara McDaniels, Assistant City Attorney Public Works Linda M. Martin, Clerk FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 119-018 St. Joseph Backwater Valves PROJ-00000084; PO-256607 (Naviline); PO-0000303 (DFO) Agenda Request – Change Order No. 1 DATE: November 10, 2020 The Division of Engineering requests the Board of Public Works approval of Change Order No. 1 for Project No. 119-018 St. Joseph Backwater Valves. Change Order No. 1 Summary Series TF-1 Check Valve with 304 SS Thimble Plate $ 10,813.00 Maintenance of Traffic, Reduction of one Mobilization ($ 200.00) Net Change – Increase $ 10,613.00 Original Contract Sum $ 94,450.00 Net change by previously authorized change orders $ 0.00 The contract sum prior to this change order $105,063.00 By this change order, the project amount is increased ($ 10,613.00) The new contract sum including this change order $105,063.00 This Change Order represents a total change of +11.24% Total change for entire project +11.24% No other change orders are expected. The Final Cost of the Project is $105,063.00. Completion paperwork will be processed in December 2020 once documents are available. Original Naviline and DFO Account Numbers: LRSA Capital 251.0608.431.42-96 (Naviline); 251-06-600-506-442001 (DFO) For questions regarding the subject agenda request, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING Project Number: _______________ Project Name: __________________________ Change Order #: ____ DATE INITIATED: BPW DATE: Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Attachments: (List documents support change – required) Amount of ☐Increase / ☐Decrease: $____________________ Categories (Pick One): ☐Scope of Work ☐Differing Site Conditions, Changed Conditions ☐Conflicted Specifications and Drawings ☐Failed Materials ☐Error ☐Omission ☐Final Quantity Adjustment ☐_______________________ Previously approved Change Order(s): $___________________ Current Percent of Change: ____________________ % New Total Amount: $____________________ Total Percent of Change: ____________________ % Funding Secured From: __________________________ (filled out by PM) RECOMMENDED BY: Project Inspector (Print Name) (Signature) (Date) REVIEWED BY: Construction Manager (Print Name) (Signature) (Date) APPROVED BY: Engineering Project Manager (Print Name) (Signature) (Date) APPROVED BY: City Engineer (Print Name) (Signature) (Date) CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE:3/20/2020 PROJECT NO:119-018 PROJECT NAME:St. Joseph River Backwater Valves CONTRACT DATE:12/19/2019 CHANGE ORDER NO:1 SUBJECT OF CHANGE ORDER:PCR #1-Series TF-1 Check Valves with 304 SS Thimble Plate (+$10,813.00). PCR #2-MOT Reduction (-$200.00). The original contract sum $ 94,450.00 Net change by previously authorized change orders $0.00 The contract sum prior to this change order $ 94,450.00 By this Change Order, the project amount is X Increased 10,613.00Decreased $ The new contract sum including this change order $ 105,063.00 This Change Order represents a total change of 11.24 % Total change for entire project 11.24 % Original contracted completion date/time 7/1/2020 Extension of date/time by previous change orders 0 days Date/time extension by this change order 0 days New completion date/time 7/1/2020 CONTRACTOR RECOMMENDED FOR APPROVAL Contractor Signature CONSTRUCTION MANAGER CITY OF SOUTH BEND Printed Name and Title BOARD OF PUBLIC WORKS Approved Date: Selge Construction Co., Inc. Company Name Gary A. Gilot, President 2833 S. 11th Street Address Jordan Gathers, Member Niles, MI 49120 City, State, Zip Elizabeth A. Maradik, Member Therese J. Dorau, Member Joseph Molnar, Member Justin Butler, Dir of Business Operations November 24, 2020 1 Josh Ehmer Subject:FW: Check Valves Attachments:36 Series TF1 with Thimble Plate on 48 SQ 20 hole.pdf; 42 Series TF1 42.0 OD.pdf; Series 35 35-1Check Valve.pdf; Series TF-2 and TF-1 IOM.pdf; Wall Thimble Plates.pdf; Selge Sketches.pdf From: Justin Butler <jbutler@selgeconstruction.com> Sent: Thursday, February 20, 2020 2:07 PM To: Jacob Klosinski <jklosins@southbendin.gov> Cc: Josh Ehmer <jehmer@southbendin.gov>; Toy Villa <tvilla@southbendin.gov> Subject: Check Valves Jacob, Per our conversation today, I have attached all the information for the two options for the check valves. Option 1 – Per Bid Provide series 35‐1 Check Valves with Flange’s. 12‐14 week lead time from release to production. Option 2 Provide Series TF‐1 Check Valves with 304 SS Thimble Plate. The total cost add to the project would be $10,813.00/LS. Lead time for option 2 is 24 weeks from release to production. I have attached field measurements that I took of each structure. Let us know how you would like to proceed. Either way is fine with us. Also, below is the email I received from BL Anderson it may be helpful in making your decision. Thanks! “Justin, Thanks for your conversation this morning! I have included the Installation, Operation & Maintenance Manuals for Tideflex’s Series 35/35‐1 & Series TF‐2/TF‐1 along with an Application Data sheet for the wall thimble plate (Tideflex does supply the large rubber gasket between the headwall and the thimble plate). I have also included a sample drawing for a 36” TF‐1 with thimble plate and unfortunately I do not have one for a 42” TF‐ 1 with thimble plate, but included the 42” TF‐1 by itself (please see note from Nichole at the factory…). NOTE – since these thimble plates are fabricated, we can modify the plate design for the application. Therefore, if their standard plate design does not fit, please provide a sketch or hand drawn design that will work for your application and we can see if they can manufacture. All orders will require a Submittal for Approval before being released to manufacturing… Tom, I do not have prelim drawings for those sizes. We will have to do a PO for Hold for approval to get drawings. Sorry Justin Butler Director- Business Operations, Selge Construction Co., Inc. 269-684-0842 | www.selgeconstruction.com 1 Josh Ehmer From:Justin Butler <jbutler@selgeconstruction.com> Sent:Wednesday, October 21, 2020 5:22 PM To:Josh Ehmer Cc:Jacob Klosinski Subject:RE: 119-018 St. Joseph River Backwater Valves Josh, State Barricade was able to deduct 1 Mobilization to the site for $200.00 Credit. They still had all the same setup items, etc. Please process a change order and we will get signed as soon as we receive. Thanks, Justin Butler Selge Construction Co., Inc. From: Josh Ehmer <jehmer@southbendin.gov> Sent: Tuesday, October 20, 2020 8:10 AM To: Justin Butler <jbutler@selgeconstruction.com> Cc: Jacob Klosinski <jklosins@southbendin.gov> Subject: RE: 119‐018 St. Joseph River Backwater Valves You haven’t, I didn’t send but also, looking for cost savings on the MOT as well. Regardless, I can process a payment as we wait on CO & BPW approval. The final payment & release of retainage can be paid after the change order is approved. Josh Ehmer City of South Bend Project Inspector jehmer@southbendin.gov O 574‐235‐9157 C 574‐250‐2505 From: Justin Butler <jbutler@selgeconstruction.com> Sent: Monday, October 19, 2020 4:18 PM To: Jacob Klosinski <jklosins@southbendin.gov> Cc: Josh Ehmer <jehmer@southbendin.gov> Subject: 119‐018 St. Joseph River Backwater Valves Jacob, I would like to bill for the project referenced above. However, I can’t remember if we ever signed official paperwork for the change to the thimble plates. Can you check in on this? Thanks, TO: SELGE CONSTRUCTION CO INC SHIP TO: ENGINEERING 2833 SOUTH 11TH STREET 227 W JEFFERSON BLVD NILES, MI 49120 13TH FLR SOUTH BEND, IN 46601 REQUISITION # 0000224948 NOTICE TO VENDOR 1. If Vendor delivers any merchandise without valid purchase order, no liability exists for City of South Bend 2. City of South Bend reserves right to cancel all or part of this order if delivery is not made when and as specified. 3. Vendor accepts this order at listed price or lowest prevailing market price. No price increase allowed after acceptance. 4. All goods subject to inspection and rejection (freight at vendor’s expense), not withstanding prior payments to secure cash discount.. 5 If subject to cash discount, please indicate on invoice or claim. DELIVER BY DATE 12/19/2019 ACCOUNT NO 25106084314296 VENDOR’S NO 7850 PROJECT NO REQUISITION DATE 12/19/2019 FEDERAL EXCISE TAX EXEMPTION INDIANA SALES TAX EXEMPTION 35-6001201 0003502538-001 ITEM # QUANTITY/UNIT ITEMS and DESCRIPTION Price Total This order issued in compliance with Chapter 99, Acts 1945 and acts amendatory thereof and supplemental thereto. I hereby certify there is an unobligated balance in this appropriation sufficient to pay for this order. Controller or Authorized Representative APPROVED – Central Purchasing Office PO. Number 256607 THE ABOVE ORDER NUMBER MUST APPEAR ON ALL INVOICES, CLAIMS, PACKAGES, DELIVERY SLIPS, AND CORRESPONDENCE CITY OF SOUTH BEND Accounts Payable -12 Floor County/City Building 227 W. Jefferson Blvd. , South Bend, IN 46601 – Fax (574) 235-9928 The City of South Bend is an Equal Opportunity Employer PURCHASE ORDER 256607 1 94,450.00 / EA PROJ#119-018 ST. JOSEPH RIVER BACKWATER VALVES 1.0000 94,450.00 TOTAL PURCHASE AMOUNT $94,450.00 Orginal Revised Difference Grantor Share Amount 20,001,359.00 251-06-601-506-442001 (10,613.00) Change Order 94,450.00 10,613.00 105,063.00 - - Plus 10,613.00 251-06-601-506-442001--Proj-00084 10,613.00 94,450.00 10,613.00 105,063.00 20,011,972.00 - Local Roads & Streets 94,450.00 Plus 10,613.00 105,063.00 251-06-601-506-442001--PROJ-000084 Grant Fund 251 - 2020 Local Roads & Streets Budget Register Entry Project Contract- Project Funding Source INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works Clara McDaniels, Assistant City Attorney Public Works Linda M. Martin, Clerk FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 119-018 St. Joseph Backwater Valves PROJ-00000084; PO-256607 (Naviline); PO-0000303 (DFO) Agenda Request – Change Order No. 1 DATE: November 10, 2020 The Division of Engineering requests the Board of Public Works approval of Change Order No. 1 for Project No. 119-018 St. Joseph Backwater Valves. Change Order No. 1 Summary Series TF-1 Check Valve with 304 SS Thimble Plate $ 10,813.00 Maintenance of Traffic, Reduction of one Mobilization ($ 200.00) Net Change – Increase $ 10,613.00 Original Contract Sum $ 94,450.00 Net change by previously authorized change orders $ 0.00 The contract sum prior to this change order $105,063.00 By this change order, the project amount is increased ($ 10,613.00) The new contract sum including this change order $105,063.00 This Change Order represents a total change of +11.24% Total change for entire project +11.24% No other change orders are expected. The Final Cost of the Project is $105,063.00. Completion paperwork will be processed in December 2020 once documents are available. Original Naviline and DFO Account Numbers: LRSA Capital 251.0608.431.42-96 (Naviline); 251-06-600-506-442001 (DFO) For questions regarding the subject agenda request, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering. DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING Project Number: _______________ Project Name: __________________________ Change Order #: ____ DATE INITIATED: BPW DATE: Brief Summary of Change Order; (Construction Change, Alternative, Substitution, Differing Instructions, Out of Scope, Etc.). Attachments: (List documents support change – required) Amount of ☐Increase / ☐Decrease: $____________________ Categories (Pick One): ☐ Scope of Work ☐ Differing Site Conditions, Changed Conditions ☐ Conflicted Specifications and Drawings ☐ Failed Materials ☐ Error ☐ Omission ☐ Final Quantity Adjustment ☐ _______________________ Previously approved Change Order(s): $___________________ Current Percent of Change: ____________________ % New Total Amount: $____________________ Total Percent of Change: ____________________ % Funding Secured From: __________________________ (filled out by PM) RECOMMENDED BY: Project Inspector (Print Name) (Signature) (Date) REVIEWED BY: Construction Manager (Print Name) (Signature) (Date) APPROVED BY: Engineering Project Manager (Print Name) (Signature) (Date) APPROVED BY: City Engineer (Print Name) (Signature) (Date) CITY OF SOUTH BEND, INDIANA DEPARTMENT OF PUBLIC WORKS PROJECT CHANGE ORDER DATE:3/20/2020 PROJECT NO:119-018 PROJECT NAME:St. Joseph River Backwater Valves CONTRACT DATE:12/19/2019 CHANGE ORDER NO:1 SUBJECT OF CHANGE ORDER:PCR #1-Series TF-1 Check Valves with 304 SS Thimble Plate (+$10,813.00). PCR #2-MOT Reduction (-$200.00). The original contract sum $ 94,450.00 Net change by previously authorized change orders $0.00 The contract sum prior to this change order $ 94,450.00 By this Change Order, the project amount is X Increased 10,613.00 Decreased $ The new contract sum including this change order $ 105,063.00 This Change Order represents a total change of 11.24 % Total change for entire project 11.24 % Original contracted completion date/time 7/1/2020 Extension of date/time by previous change orders 0 days Date/time extension by this change order 0 days New completion date/time 7/1/2020 CONTRACTOR RECOMMENDED FOR APPROVAL Contractor Signature CONSTRUCTION MANAGER CITY OF SOUTH BEND Printed Name and Title BOARD OF PUBLIC WORKS Approved Date: Selge Construction Co., Inc. Company Name Gary A. Gilot, President 2833 S. 11th Street Address Jordan Gathers, Member Niles, MI 49120 City, State, Zip Elizabeth A. Maradik, Member Therese J. Dorau, Member Joseph Molnar, Member Justin Butler, Dir of Business Operations BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date November 10, 2020 Name Jacob M. Klosinski Department Engineering/Utilities BPW Date November 24, 2020 Phone Extension Ext. 9496 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Clara McDaniels Purchasing Michael Schmidt Check the Appropriate Item Type –Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. 1 Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name Selge Construction Company, Inc.. New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name St. Joseph Backwater Valves Project Number 119-018 (DFO PROJ-00000084; PO-0000303) Funding Source LRSA Capital Account No. 251-06-600-506-442001 Amount $ See Below Terms of Contract Purpose/Description The Division of Engineering recommends the Board of Public Works approve Change Order No. 1 for the subject project. Refer to Memorandum for additional details. For Change Orders Only Amount of Increase Decrease $ 10,613.00 ($ ) Previous Amount $ 94,450.00 Current Percent of Change: Increase Decrease 11.24% (%) New Amount $ 105,063.00 Total Percent of Change: Increase Decrease 11.24% (%) Time Extension Amount: 0 Days New Completion Date: No Change, 07/01/2020