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HomeMy WebLinkAboutOpening of Quotes - Pinhook Well No. 4 Refurbishment Proj No. 120-061 - Peerless Midwest, Inc. Version 4/2/2019 Page - 1 Public Works Quote SCOPE OF WORK CITY OF SOUTH BEND PROJECT NAME: Pinhook Well#4 Refurbishment – Well Cleaning PROJECT NO. 120-061 QUOTES DUE November 24, 2020 I. PROJECT DESCRIPTION A. The project includes the furnishing of all equipment, material, insurance, and labor to facilitate the cleaning, inspection, rehabilitation, and motor replacement for Well Pump No. 4 at the Pinhook Filtration Plant located at 2801 Riverside Dr. 46619 within the City of South Bend, IN. II. PREVAILING SPECIFCIATIONS AND DESIGN & CONSTRUCTION STANDARDS A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this project. B. Each Quote provider is specifically instructed to become completely familiar with the most recent version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND SPECIFICATIONS prior to submitting a quote. C. Wherever the PREVAILING SPECIFICATIONS refer to “State Specifications,” it shall mean the 2020 INDOT Standard Specifications for the letting effective after September 1, 2019. D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS. E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS, the SPECIAL PROVISIONS will govern. III. TERM “OR EQUAL” A. Prevailing Specifications: None B. Additions 1. Where the term "or equal" is used in these specifications, the Quote provider deviating from specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its proposed article or equal. The City of South Bend shall be the sole judge in determining if the “or equal” offered meets the specification. IV. TAX EXEMPT A. Prevailing Specifications: None B. Additions 1. Materials and properties purchased under contract with the Owner that becomes a permanent part of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax). The exemption number will be furnished to the Contractor upon award. V. INDEMNIFICATION A. Prevailing Specifications: None B. Additions 1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents, officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by Contractor, or because of arising out of any defect in the goods, materials or equipment supplied by the Quote provider. Version 4/2/2019 Page - 2 Public Works Quote VI. INSURANCE A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 103 B. Additions: 1. All Contractors and subcontractors doing business with the City of South Bend shall present a Certificate of Insurance showing coverage in the following minimum amount: a. General Liability: Premises-Completed Operations or Products, Bodily Injury and Property Damage Combined Single Limit - $5,000,000. b. There shall be no exclusion for explosion, collapse or underground hazard. c. Workmen’s Compensation: Statutory State of Indiana Employer's Liability - $100,000. d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000. e. The City of South Bend shall be named as additional insured on the Certificate of Insurance. VII. CONTROL OF WORK A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 105 B. Additions: 1. The complete responsibility for this project lies with the Director of Public Works of the City of South Bend, Indiana acting through his authorized representatives. 2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel, equipment and supplies to perform all work required under this item. There will be no direct payment for this item. 3. The contractor is responsible to maintain the site which includes but is not limited to; dust control, site security, erosion control, and protecting adjacent properties. 4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South Bend Department of Public Works. 5. Contractor shall coordinate access to the facility, all temporary outages, and work schedule with City of South Bend’s Manager of Operations, Bradley VanOosterum, contacted at (574)235-5670. VIII. LEGAL RELATIONS A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 107 B. Additions: 1. The Owner, where mentioned in these documents, is the City of South Bend Water Works. The Engineer, where mentioned in these documents, is the City of South Bend Department of Public Works, Division of Engineering. 2. The Contractor shall apply for and obtain any and all required permits for the work from local, state, and federal agencies and shall comply with permit requirements, including the St. Joseph County / City of South Bend Building Department. 3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with the Secretary of State of Indiana to engage in business within the State of Indiana. 4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner reserves the right to immediately terminate the public work project awarded should the Contractor be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result in the forfeiture of Contractor’s performance bond to the Owner. IX. PROSECUTION AND PROGRESS A. Prevailing Specifications: 2020, INDOT Standard Specifications Sec. 108 B. Additions: 1. The project will have a completion schedule of ninety (90) calendar days. The contract time will start when the Notice to Proceed is delivered and signed. a. The well shall not be offline for more than sixty (60) days. Version 4/2/2019 Page - 3 Public Works Quote 2. The City, Engineer, and Contractor will hold a pre-construction meeting following award of the contract. The date of the Notice to Proceed will be agreed at that meeting. 3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site. X. CHANGE OF CONTRACT TIME A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108 B. Additions 1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the Contract Time shall be based on written notice delivered to the Department of Public Works within seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent of the claim with supporting data shall be delivered within fourteen (14) calendar days after such occurrence unless an official of the Public Works Department allows an additional period of time to ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost to delays beyond the control of the Contractor if a claim is made in accordance with this provision. Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God. 2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An extension is granted for weather conditions significantly more severe than normal if the Contractor demonstrates to the satisfaction of the City that the delay in the progress of the work was due to such weather. The basis to define normal weather with be the data compiled by the United States Department of Commerce, National Oceanic and Atmospheric Administration (NOAA). 3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including fault or negligence of Contractor’s subcontractors, caused the delay, or for which any remedies are provided under any other provision of this agreement. 4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of any rights or remedies existing under this contract at law or in equity. XI. DEFAULT AND TERMINATION A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108 B. Additions: 1. Events of Default shall include Contractor’s failure to perform any of its obligations under this contract including failure to commence work at the time specified, failure to perform the work in accordance with these specifications, unauthorized discontinuation of the work, failure to carry out the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or regulations, and failure to comply with any other term of this contract. 2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is not cured within the ten (10) day cure period, the City may at any time thereafter terminate this contract in which case the termination shall be final and effective. 3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies provided under separate provisions of this contract, the right of set-off against any payments due or to become due to the Contractor against the retainage, the right to take over and complete the Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that the Contractor has in order under Contractor’s subcontracts are assigned to the City, subject to the City’s right to take assignment of all or only selected subcontracts at the City’s discretion. The sole obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed after the date of the assignment. In the event a conditional assignment has not been executed, the Contractor shall execute or cause to be executed any assignment, agreement, or other document that may be necessary in the sole opinion of legal counsel to the City’s Board of Public Works to evidence compliance with this provision. The Contractor shall promptly deliver such documents upon the City’s request. In the case of such assignment, unless otherwise agreed in writing, The Contractor remains liability to subcontractors for any payment already involved, and for any claim, suit or cause of action based upon or resulting from any error, omission, negligence or other breach of contract by the Contractor, its officers, employees, or agents arising prior to the date of assignment to the City. Version 4/2/2019 Page - 4 Public Works Quote XII. LIQUIDATED DAMAGES A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108 B. Additions: 1. The contractor shall proceed with the work at such rate of progress to insure full completion within the Contract Time. It is expressly understood and agreed, by and between the Contractor and the Owner, that the Contract Time for completion of the work described herein is a reasonable time, taking into consideration the average climatic and economic conditions and other factors prevailing in the locality of the work, and excludes the time for unavoidable delays which were beyond the control and without the fault of the Contractor. 2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in default after the time of completion stipulated in the Contract Documents. 3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay in completion of the work is due to the following and the Contractor has promptly given written notice of such delay to the Owner and Engineer/Architect. a. To any preference, priority, or allocation order duly issued by the Owner. b. To unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner, acts of another Contractor in the performance of a Contract with the Owner, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and unforeseeable weather. XIII. RETAINAGE AND FINAL PAYMENT A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 109 B. Additions: 1. Payments will be made every thirty (30) calendar days 2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of payments throughout the duration of the project. 3. Before final payment and retainage are released the Contractor must satisfy the following: a. All parts and labor meet requirements stated in the specifications. b. Provide copies of test reports or cut sheets on all materials supplied. c. Provide As-Built drawings in accordance with the City of South Bend Prevailing Specifications for Public Works. d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver of Lien. XIV. WARRANTY A. Prevailing Specifications: None B. Additions 1. All Parts shall include the following: a. Performance specifications b. Bill of Materials c. Warranties on all parts d. Installation and safety requirements XV. OTHER UTILITIES A. Prevailing Specifications: None Version 4/2/2019 Page - 5 Public Works Quote B. Additions: 1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana811.org, at least two (2) working days, not counting Saturdays, Sundays or federal and state holidays before proceeding with construction. It shall also be the Contractor’s responsibility to contact any other utility that is not contacted by Indiana811 and verify the utility locations. 2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone, etc. in order to assure that all utilities that need to be replaced or relocated can be done with a minimum disturbance to service. The Contractor shall also be responsible for coordinating schedules with the various utilities such that they can proceed with their relocation work as efficiently as possible. 3. If the odor of natural gas is detected in a work area at any time during the course of work, the Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also immediately notify the residents of adjacent properties. The Contractor shall advise the residents to evacuate their homes immediately if the odor is present within the dwelling. 4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the Contractor at no additional cost to the City or the Owner of the system. XVI. MAINTENANCE OF TRAFFIC A. Prevailing Specifications: 2020, INDOT Standard Specifications Sections 105 & 801 B. Additions: 1. Maintenance of traffic during construction shall conform to the “Indiana Manual on Uniform Traffic Control Devices” and the City of South Bend Design and Construction Standards. 2. The “Traffic Control and Occupancy Request” form is to be used for any lane restrictions or closures and required to be filled out and sent to the Department of Public Works. The “Traffic Control and Occupancy Request” form can be found on the City of South Bend website at southbendin.gov. 3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary facilities shall be left unattended in the right-of-way of any street or left parked overnight without proper marking and lighting. 4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its proposed schedule of operations for the review of the Engineer. The schedule of operations as reviewed by the Engineer shall be maintained at all times. 5. There will be no direct payment for this work. XVII. DESCRIPTION OF WORK A. Prevailing Specifications: None B. Additions 1. Work to be performed shall include furnishing all labor, services, materials, insurance and equipment to facilitate the cleaning, inspection, and replacement motor for well 4 at the Pinhook Filtration Plant, within the City of South Bend. 2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and their property from damage caused by the Contractor’s operations. 3. Prior to submittal of the bid proposal, the bidder shall visit the Pinhook Filtration Plant. An open visit will be held on the well field with the Owner. Follow-up visits to the site for information gathering may be requested with Bradley VanOosterum, contacted at (574) 235-5670. Revisits will be subject to availability of City personnel and are not guaranteed. Contractors desiring to bid on the subject project are encouraged to visit the site on the open visit date. 4. The Contractor shall coordinate all work with the Owner, City of South Bend Water Works, to ensure that all work will interfere or be affected by other work at the well fields. 5. The work to be completed shall include: a. Clean and Re-develop well to increase specific capacity. Version 4/2/2019 Page - 6 Public Works Quote b. Contractor shall setup over the well a line shaft turbine test pump for double disk cleaning of the well. The disks shall be set in 5’ intervals. No other method of agitation (air ram devices, walking beams, pulley systems, etc) is acceptable and will result in disqualification of bid. c. Double disking must be performed with a vertical turbine pump. No other method such as airlift, etc. is acceptable. d. Contractor is to obtain two consecutive bacteria samples 24 hours apart per IDEM requirements and report results within 48 hours to City of South Bend or each. e. To allow for 36 hours contact time between treatments, the contractor must be on site every- other-day for over two weeks: Monday, Wednesday, Friday during the project. No work can be performed on Saturday or Sunday. f. To insure safety of the community surrounding the well field, no cleaning chemicals are to be left on site when the contractor is not present. g. No phosphates are to be used in the cleaning process. No other chemicals not specifically stated herein are to be used during the cleaning process. h. Prior to final acceptance, the contractor shall cleanup the construction area. The site shall be left neat and clean in condition acceptable to the owner XVIII. STEP DRAWDOWN TEST A. Prevailing Specifications: None B. Additions: 1. On Day 1 of cleaning the contractor shall provide all field labor and equipment to conduct a step drawdown test, for 30 minutes per step at the following rates: a. Shutoff b. ½ the pumps rated capacity c. ¾ the pumps rated capacity d. 100% of the pumps rated capacity 2. The well shall be test pumped using an external Mechanical or Mag meter to determine accurate flow recordings. a. Must provide accuracy documentation to include last calibration date and data. 3. Payment for all work included in the step drawdown test shall be made as a lump sum as specified in the proposal as follows: Step Drawdown Test……………………Lump Sum (LS) XIX. WELL CLEANING AND RE-DEVELOPMENT A. Prevailing Specifications: None B. Additions: 1. Day 1 – Contractor shall pull vertical turbine pump from well and transport the pump bowl, lineshaft assembly, discharge head and motor to their pump shop for teardown and inspection. An inspection report shall be provided to SBU before any refurbishment of the pumping equipment. SBU must authorize any work done to pumping equipment beyond the inspection. SBU must be allowed to inspect all equipment. 2. Day 2 – Video inspection of casing and screen a. The complete well including casing and screen shall be video inspected with a color borehole camera. b. The well cannot be video inspected until a minimum of 24 hours after the pump is pulled to allow for debris to settle, allowing a clear view of the well. c. It is the contractor’s responsibility to further clear the well prior to the video if applicable. d. Camera shall have sufficient lighting on board to show in plain view the details within the well screen and casing e. An archive copy of the video shall be provided to the customers on DVD or thumb drive with the pump inspection report as well as a written summary of the inspection. f. Downhole camera must have both down looking and side view/rotational capabilities. g. Camera must have on screen display of depths overlaid directly to the video. h. Submerged tape measures are not acceptable for documenting depth. i. Black and white video, indirect mirror imaging, and low resolution cameras are not acceptable. Version 4/2/2019 Page - 7 Public Works Quote 3. Day 3 - Contractor shall setup over the well for double disk cleaning with a line shaft turbine pump. No other method is accepted and will result in disqualification of bid. A double disk agitator measuring 60-inches in length shall be used. There shall be a fixed rubber disk mounted atop and bottom of the device with slots or jets in between to allow for water movement. The rubber disk shall be within ¼” of the screen inside diameter. a. The double disk agitator shall be affixed to a vertical turbine test pump capable of producing 1,000 gpm supplied by the contractor. The well shall be double disked by slinging the vertical turbine pump to the rig and working over 5 foot sections of screen at a time. b. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under pressure through the double disk agitator. c. Leave the chlorine solution in the well for a minimum of 36 hours contact time. 4. Day 4 – Off site, 36 hour (min) contact time. 5. Day 5 – Cleaning Bottom 10 feet of Lower Screen a. Pump off chlorine solution to waste, neutralizing any remaining chlorine. b. Inject 330 gallons of inhibited and stabilized hydrochloric acid and 3,500 gallons of clear water into the well using a 1,000 gallon cleaning tank to mix in equal portions per tank, equipped with a pump, to inject the solution under pressure. Work this solution into the bottom ten feet of screen with double disk. c. Allow three (3) hours of contact time. d. Work five (5)-foot sections of the bottom ten (10) feet of the lower screen with double disk for a minimum of one (1) hour per five-foot section. e. Pump off solution and neutralize any remaining acid with sodium bicarbonate. f. Contractor is responsible for measuring and documenting the pH during pump off and neutralizing any acid in the discharge. g. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under pressure through the double disk agitator. h. Leave the chlorine solution in the well for a minimum of 36 hours contact time 6. Day 6 – Off site, 36 hour (min) contact time. 7. Day 7 – Cleaning Top 10 feet of Lower Screen a. Pump off chlorine solution to waste, neutralizing any remaining chlorine. b. Inject 330 gallons of inhibited and stabilized hydrochloric acid and 3,500 gallons of clear water into the well using a 1,000 gallon cleaning tank to mix in equal portions per tank, equipped with a pump, to inject the solution under pressure. Work this solution into the top ten feet of screen with double disk. c. Allow three (3) hours of contact time. d. Work five (5)-foot sections of the top ten (10) feet of the lower screen with double disk for a minimum of one (1) hour per five-foot section. e. Pump off solution and neutralize any remaining acid with sodium bicarbonate. f. Contractor is responsible for measuring and documenting the pH during pump off and neutralizing any acid in the discharge. g. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under pressure through the double disk agitator. h. Leave the chlorine solution in the well for a minimum of 36 hours contact time 8. Day 8 – Off site, 36 hour (min) contact time. 9. Day 9 – Cleaning Bottom 10 feet of Upper Screen a. Pump off chlorine solution to waste, neutralizing any remaining chlorine. b. Inject 330 gallons of inhibited and stabilized hydrochloric acid and 3,500 gallons of clear water into the well using a 1,000 gallon cleaning tank to mix in equal portions per tank, equipped with a pump, to inject the solution under pressure. Work this solution into the bottom ten feet of screen with double disk. Version 4/2/2019 Page - 8 Public Works Quote c. Allow three (3) hours of contact time. d. Work five (5)-foot sections of the bottom ten (10) feet of the upper screen with double disk for a minimum of one (1) hour per five-foot section. e. Pump off solution and neutralize any remaining acid with sodium bicarbonate. f. Contractor is responsible for measuring and documenting the pH during pump off and neutralizing any acid in the discharge. g. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under pressure through the double disk agitator. h. Leave the chlorine solution in the well for a minimum of 36 hours contact time 10. Day 10 – Off site, 36 hour (min) contact time 11. Day 11 – Cleaning Top 10 feet of Upper Screen a. Pump off chlorine solution to waste, neutralizing any remaining chlorine. b. Inject 330 gallons of inhibited and stabilized hydrochloric acid and 3,500 gallons of clear water into the well using a 1,000 gallon cleaning tank to mix in equal portions per tank, equipped with a pump, to inject the solution under pressure. Work this solution into the top ten feet of screen with double disk. c. Allow three (3) hours of contact time. d. Work five (5)-foot sections of the top ten (10) feet of the upper screen with double disk for a minimum of one (1) hour per five-foot section. e. Pump off solution and neutralize any remaining acid with sodium bicarbonate. f. Contractor is responsible for measuring and documenting the pH during pump off and neutralizing any acid in the discharge. g. Inject 110 gallons of sodium hypochlorite, combined with 2,000 gallons of clear water into well using a 1,000 gallon cleaning tank, equipped with a pump, to inject the solution under pressure through the double disk agitator. h. Leave the chlorine solution in the well for a minimum of 36 hours contact time. 12. Day 12 –Off site, 36 hour (min) contact time 13. Day 13 - Pump off to waste for thirty minutes, remove double disk agitator and test pump. Tear down and clean up. 14. Payment for all work included in well cleaning shall be made as a lump sum as specified in the proposal as follows: Well Cleaning and Re-development……………………LS XX. POST CLEANING VIDEO INSPECTION OF CASING AND SCREEN A. Prevailing Specifications: None B. Additions: 1. The complete well including casing and screen shall be video inspected with a color borehole camera. 2. The well cannot be video inspected until a minimum of 24 hours after the test pump is pulled to allow for debris to settle, allowing a clear view of the well. 3. It is the contractor’s responsibility to clear the well prior to the video if applicable. 4. Camera shall have sufficient lighting on board to show in plain view details within 16” well casing. 5. An archive copy of the video shall be provided to the customers on DVD with the pump inspection report as well as a written summary of the inspection. 6. Borehole camera must have both down looking and side view/rotational capabilities. 7. Camera must have on screen display of depths overlaid directly to the video. 8. Submerged tape measures are not acceptable for documenting depth. 9. Black and white video, indirect mirror imaging, and low resolution cameras are not acceptable. 10. Payment for all work included in Post Cleaning Video Inspection of Casing and Screen shall be made as a lump sum as specified in the proposal as follows: Post Cleaning Video Inspection of Casing and Screen……………………LS Version 4/2/2019 Page - 9 Public Works Quote XXI. PUMP AND DRIVER INSPECTION A. Prevailing Specifications: None B. Additions: 1. Included in this scope is removing the complete pump and driver that are currently installed in the well. This equipment shall be disassembled by an OEM approved pump repair facility for inspection and reporting on the condition of all components. A representative of the City of South Bend will visually inspect the equipment to discuss the repair work that shall be completed. The cost to disassemble the equipment and reinstall back in the well shall be included in this bid. The cost of repair shall be handled as an alternate as the condition of the equipment is not known at this time. The City understands that the cost is subject to the condition of the pump and driver. 2. Payment for all work included in the disassembly and the assembly of equipment required to inspect the condition of the pump and driver shall be made as a lump sum as specified in the proposal as follows: Disassembling and reassembling related to inspection of pump and driver ……………………LS XXII. PUMP AND DRIVER RECONDITIONING OR REPLACEMENT A. Prevailing Specifications: None B. Additions: 1. Any new column pipe installed shall be epoxy coated. a. Any abrasion during installation shall be coated onsite with the same product. 2. Reconditioned pipe shall not be coated. 3. The City and the contractor shall not know of the condition of the pump and driver, and other system components such as the column pipe and shaft, until the pump and driver are removed for inspection. As such, an allowance shall be included in the bid proposal. This allowance shall be included in the bid proposal as follows: Well component reconditioning/replacement ……………………LS XXIII. REPLACEMENT MOTOR A. Prevailing Specifications: None B. Additions: 1. Motor submittals shall be provided to the Owner for review and approval prior to ordering the motor. a. Complete listing of requested exceptions to the requirements of the Contract Documents is required. b. Provide address and phone number of the nearest parts/repair service centers and nearest manufacturer’s representative. c. Provide time of delivery. 2. Product Data: a. Manufacturer’s literature, illustrations, specifications, paint certification (If required) and engineering data including; dimensions, materials, size, weight, and parts lists for all components in sufficient detail to allow an item-by-item comparison with the Contract Documents. 3. Operation and Maintenance Manuals: a. Submit complete operation and maintenance manuals, including shop and field test reports, maintenance data and schedules, description of operation, and spare parts information. 4. Delivery, Storage, and Handling a. Prior to shipping, completely inspect products to assure that components are complete and comply with all requirements. Box or crate products as required to prevent damage during shipment. Protect machined surfaces and matching connections to prevent damage. Version 4/2/2019 Page - 10 Public Works Quote b. Inspect all boxes, crates, and packages upon delivery to Site and notify ENGINEER in writing of loss or damage to products. Promptly remedy loss and damage to new condition per manufacturer’s instructions. c. Keep all products off ground using pallets, platforms, or other supports. Protect steel, packaged materials, and electronics from corrosion and deterioration. 5. Warranty: a. Provide manufacturer’s written warranty, running to the benefit of the OWNER, agreeing to correct, at OWNER’s option, remove, or replace materials or equipment specified in this section and found to be defective for a period of three years after date of final completion. 6. Design Conditions: Design Condition Well No. 4 Make U.S. Motor Size (hp) and Maximum Speed (rpm) 60 hp 1800 rpm Motor Voltage/Phase/Hertz 460/3/60 Frame A404UPH Note: Design conditions correspond to existing motor nameplate information. Refer to Exhibit 4 for details. 7. Contractor shall install an AEGIS Grounding Ring or approved equal. 8. Proposed substituted item specifications must be submitted to the Owner and Engineer a minimum of seven (7) days prior to bid opening date. The City of South Bend will determine if substitute product is equal in quality and intent and will issue a statement to the Bidder. US Motor Replacement Inverter Duty with a Grounding Ring………….LS XXIV. PUMP MODIFICATION A. Prevailing Specifications: None B. Additions: 1. Contractor shall reconfigure discharge to install 12” x “8” x “12” T-shaped fitting in the doghouse. a. Contractor shall install 8” blind flange to the T-shaped fitting. 2. Valve: a. Contractor shall convert the existing gate valve configuration to a butterfly valve. (i) The butterfly valve shall be provided by the Contractor. (ii) The butterfly valve shall be manufactured by Pratt or an approved equal. b. Remove and salvage existing gate valve. Provide the Owner the salvaged gate valve. c. Valve Installation: (i) Install valves plumb and level unless otherwise approved. (ii) Install valves free from distortion and strain caused by misaligned piping, equipment, or other causes. (iii) Valves shall be installed with sufficient clearance for proper operation of any external mechanisms, and with sufficient clearance to dismantle the valve for in-place maintenance. (iv) Installation shall be in accordance with the valve manufacturer’s recommendations. (v) Butterfly valves shall be installed with the shaft horizontal unless otherwise necessary for proper operation or as acceptable to the Owner. (vi) Position butterfly valves so that they do not conflict with upstream and downstream elements of the piping system or adjacent elements. (vii) Valve actuators and accessories shall be factory mounted on the valve, calibrated, and tested. d. Field quality control: (i) Field test and calibrate equipment to demonstrate to the Owner's representative that all equipment will satisfactorily perform the functions and criteria per manufacturer. (ii) Provide all test apparatus required at no extra cost to Owner. (iii) Follow testing procedures recommended by the manufacturer and approved by the Owner. (iv) All valves shall be free from leaks. Each leak that is discovered within testing shall be repaired by and at the expense of the Contractor. Reconfigure discharge with butterfly valve, T-shaped fitting, and blind flange.……….…LS Version 4/2/2019 Page - 11 Public Works Quote XXV. PLANS A. Prevailing Specifications: City of South Bend Design and Construction Standards B. Additions: 1. Attachments: a. Exhibit 1: Well 4 Pump Curve b. Exhibit 2: Pump Installation Report 2012 c. Exhibit 3: Well 4 Lithology Report d. Exhibit 4: Well 4 Motor Nameplate 2. The CONTRACTOR is responsible for estimating dimensions and quantities of materials. Version 4/2/2019 Page - 12 Public Works Quote CITY OF SOUTH BEND, INDIANA CONTRACTOR’S QUOTE FOR PUBLIC WORK PROJECT NAME: Pinhook Well#4 Refurbishment – Well Cleaning PROJECT NO. 120-061 QUOTES DUE November 24, 2020 (Must be completed for all quotes. Please type or print) Date: Firm: Address: City/State/Zip: Telephone Number: ( ) Agent of Bidder (if Applicable): Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of: the City of South Bend, Indiana, in accordance with plans and specifications prepared by: The City of South Bend, Department of Public Works and dated ] for the sum of (enter the Total Quote as shown on the Proposal) ($ ) (Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical) If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. ACCEPTANCE The above quote is accepted this day of 20 Subject to the following conditions: BOARD OF PUBLIC WORKS Gary A. Gilot, President Member, Elizabeth A. Maradik, Member Jordan V. Gathers, Member Joseph R. Molnar, Member Attest: Linda M. Martin, Clerk By (Signature) (Printed Name of Person Signing) Version 4/2/2019 Page - 13 Public Works Quote When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF ___________ ) ) SS: COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: 1. Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and 3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, “Iran” means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time-to-time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Version 4/2/2019 Page - 14 Public Works Quote Contractor’s newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3. Contractor’s documentation of enrollment and participation in the E-Verify Program is included and attached as part of this bid/quote; and 5. Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E-Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, gender expression, gender identity, sexual orientation or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the Contractor’s good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business (“MBE”) or as a Women’s Business Enterprise (“WBE”) as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City’s MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 7. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, gender expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16- 8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products made in the United States on this project if awarded. I understand I Version 4/2/2019 Page - 15 Public Works Quote have an affirmative duty to notify the City in my bid that my proposal does not include the use of steel products or foundry products made in the United States. I understand it is my sole obligation and responsibility to provide a justification to the City, subject to review and approval, why the cost of United States made steel or foundry products is unreasonable. Prior to award and upon submission of bid which does not use steel products or foundry products made in the United States, the City, through its director of public works, shall make a determination if the price of United States made steel or foundry is unreasonable. I understand that violations hereunder may result in forfeiture of contractual payments. *** I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this day of , 20__ Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title Subscribed and sworn to before me this day of , 20 My Commission Expires Notary Public County of Residence Version 4/2/2019 Page - 16 Public Works Quote QUOTE/PROPOSAL CITY OF SOUTH BEND PROJECT NAME Pinhook Well#4 Refurbishment – Well Cleaning PROJECT NO. 120-061 QUOTES DUE November 24, 2020 BASE QUOTE Item No. Description Quantity Unit Unit Price Total Amount 1 Step Drawdown Test 1 LS $ 2 Well Cleaning and Re- development 1 LS 3 Pre & Post Cleaning Video Inspection of Casing and Screen 1 LS 4 Disassembling and reassembling related to inspection of pump and driver 1 LS 5 US Motor Replacement Inverter Duty with a Grounding Ring 1 LS 6 Reconfigure discharge with butterfly valve, T-shaped fitting, and blind flange. 1 LS 5 Miscellaneous Well Components: reconditioning/replacement 1 LS ALLOWANCE $15,000.00 Total Amount of Quote $ Firm: Address: City/State/Zip: Telephone Number: ( ) Fax Number: ( ) By (Signature) (Printed Name of Person Signing) Exhibit 1 Pinhook’s Well 4 Pump Curve • Exhibit 2 Pinhook’s Well #4 Pump Installation Report 2012 Exhibit 3 Pinhook’s Well #4 Lithology Report Exhibit 4 Pinhook’s Well #4 Motor Nameplate BOARD OF PUBLIC WORKS AGENDA ITEM REVIEW REQUEST FORM Date 11/5/2020 Name Becca Plantz Department Public Works BPW Date 11/24/2020 Phone Extension 5998 Review and Approval Required Prior to Submittal to Board Diversity Compliance and Inclusion Officer Officer Name Michael Patton BPW Attorney Attorney Name Clara McDaniels Dept. Attorney Attorney Name Purchasing Check the Appropriate Item Type – Required for All Submissions Professional Services Agreement Contract Proposal Open Market Contract Amendment/Addendum Special Purchase, QPA Bid Opening Bid Award Req. to Advertise Title Sheet Quote Opening Quote Award Reject Bids/Quotes Proposal Opening C/O & PCA No. PCA Chg. Order, No. Traffic Control Resolution Other: Ease./Encroach Required Information Company or Vendor Name New Vendor Yes If Yes, Approved by Purchasing No MBE/WBE Contractor MBE WBE Completed E-Verify Form Attached Yes No Project Name Pinhook Well #4 Refurbishment – Well Cleaning Project Number 120-061 Funding Source Services & Charges-Repairs & Maint-Other Equip R&M Account No. PR-00005228 Amount Terms of Contract Lump Sum Purpose/Description Inspect, clean, and rehab Well #4 at Pinhook Filtration Plant. For Change Orders Only Amount of Increase Decrease $ ($ ) Previous Amount $ Current Percent of Change: Increase Decrease % ( %) New Amount $ Total Percent of Change: Increase Decrease % ( %) Time Extension Amount: New Completion Date: