HomeMy WebLinkAboutOpening of Quotes - Curb & Sidewalk Repair Proj No. 120-001A - TX Concrete, LLC
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SCOPE OF WORK
CITY OF SOUTH BEND
PROJECT NAME: Curb & Sidewalk Repair
PROJECT NO. 120-001A
QUOTES DUE November 24, 2020 at 9:00am Local Time – electronic quotes
should be submitted to bpwbids@southbendin.gov
I. PROJECT DESCRIPTION
A. The project includes the furnishing of all equipment, material, insurance, and labor to remove and
replace concrete sidewalk, concrete curb, ADA compliant curb ramps, and concrete approaches
according to the intent of the Plans and Specifications at various locations within the City of South
Bend, IN.
II. PREVAILING SPECIFCIATIONS AND CONSTRUCTION STANDARDS AND SPECIFICATIONS
A. The City of South Bend's PREVAILING SPECIFICATIONS, most recent version, and
CONSTRUCTION STANDARDS AND SPECIFICATIONS, most recent version, are to be used on this
project.
B. Each Quote provider is specifically instructed to become completely familiar with the most recent
version of the PREVAILING SPECIFICATIONS and the CONSTRUCTION STANDARDS AND
SPECIFICATIONS prior to submitting a quote.
C. Wherever the PREVAILING SPECIFICATIONS refer to “State Specifications,” it shall mean the 2020
INDOT Standard Specifications for the letting effective after September 1, 2019.
D. These SPECIAL PROVISIONS will list only "Additions" or "Deletions" to the PREVAILING
SPECIFICATIONS and are to be used only in conjunction with the PREVAILING SPECIFICATIONS.
E. In the event of conflict between the SPECIAL PROVISIONS and the PREVAILING SPECIFICATIONS,
the SPECIAL PROVISIONS will govern.
III. TERM “OR EQUAL”
A. Prevailing Specifications: None
B. Additions
1. Where the term "or equal" is used in these specifications, the Quote provider deviating from
specified item shall file with his/her/its Quote a letter fully explaining and justifying his/her/its
proposed article or equal. The City of South Bend shall be the sole judge in determining if the “or
equal” offered meets the specification.
IV. TAX EXEMPT
A. Prevailing Specifications: None
B. Additions
1. Materials and properties purchased under contract with the Owner that becomes a permanent part
of the structure or facilities constructed are not subject to the Indiana Gross Retail Tax (Sales Tax).
The exemption number will be furnished to the Contractor upon award.
V. INDEMNIFICATION
A. Prevailing Specifications: None
B. Additions
1. Contractor agrees to indemnify, defend and hold harmless the City of South Bend, its agents,
officers and employees, from all costs, losses, claims and suits, including court costs, attorney fees,
and other expenses, arising from or out of the negligent performance of this Contract by Contractor,
or because of arising out of any defect in the goods, materials or equipment supplied by the Quote
provider.
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VI. INSURANCE
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 103
B. Additions:
1. All Contractors and subcontractors doing business with the City of South Bend shall present a
Certificate of Insurance showing coverage in the following minimum amount:
a. General Liability: Premises-Completed Operations or Products, Bodily Injury and Property
Damage Combined Single Limit - $5,000,000.
b. There shall be no exclusion for explosion, collapse or underground hazard.
c. Workmen’s Compensation: Statutory State of Indiana Employer's Liability - $100,000.
d. Auto Liability: Bodily Injury and Property Damage Combined Single limit - $1,000,000.
e. The City of South Bend shall be named as additional insured on the Certificate of Insurance.
VII. CONTROL OF WORK
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 105
B. Additions:
1. The complete responsibility for this project lies with the Director of Public Works of the City of South
Bend, Indiana acting through his authorized representatives.
2. Construction Engineering - The Contractor shall provide all the necessary, qualified personnel,
equipment and supplies to perform all work required under this item. There will be no direct payment
for this item.
3. The contractor is responsible to maintain the site which includes but is not limited to; dust control,
site security, erosion control, and protecting adjacent properties.
4. Work hours for the Project shall be from 7:00 a.m. through 6:00 p.m., Monday through Friday. No
work shall be permitted on weekends, Holidays, or after hours unless approved by the City of South
Bend Department of Public Works.
VIII. LEGAL RELATIONS
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 107
B. Additions:
1. The Owner, where mentioned in these documents, is the City of South Bend. The Engineer, where
mentioned in these documents, is the City of South Bend Department of Public Works Division of
Engineering.
2. The Contractor shall apply for and obtain any and all required permits for the work from local, state,
and federal agencies and shall comply with permit requirements, including the St. Joseph County
/ City of South Bend Building Department.
3. If the Contractor awarded this contract is not a resident of Indiana, within thirty days, the Contractor
shall provide the Owner with proof that the Contractor is duly licensed, qualified and registered with
the Secretary of State of Indiana to engage in business within the State of Indiana.
4. The Contractor shall comply with all provisions of Indiana Code 5-16-13, as amended. The Owner
reserves the right to immediately terminate the public work project awarded should the Contractor
be found to be in violation of any provision of Indiana Code 5-16-13 and such violation shall result
in the forfeiture of Contractor’s performance bond to the Owner.
IX. PROSECUTION AND PROGRESS
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sec. 108
B. Additions:
1. The project will have a completion date of May 28, 2021. The contract time will start when the
Notice to Proceed is delivered and signed. The Contractor must replace all sidewalk, curb, curb
ramps, and approaches within fourteen (14) days after their demolition.
2. The City, Engineer, and Contractor will hold a pre-construction meeting following award of the
contract. The date of the Notice to Proceed will be agreed at that meeting.
3. Contractor shall provide a schedule to the Owner prior to beginning any work on the site.
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X. CHANGE OF CONTRACT TIME
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions
1. The Contract Time may only be changed by Change Order. Any Claim for an extension in the
Contract Time shall be based on written notice delivered to the Department of Public Works within
seven (7) calendar days of the occurrence of the event giving rise to the claim. Notice of the extent
of the claim with supporting data shall be delivered within fourteen (14) calendar days after s uch
occurrence unless an official of the Public Works Department allows an additional period of time to
ascertain more accurate data. The Contract Time will be extended in an amount equal to time lost
to delays beyond the control of the Contractor if a claim is made in accordance with this provision.
Such delays shall include acts of neglect by the Public Works employees, or to fires, flood, labor
disputes, epidemics, abnormal weather conditions, governmental procedures, or acts of God.
2. Unless otherwise provided, the Contract time is based upon normal weather conditions. An
extension is granted for weather conditions significantly more severe than normal if the Contractor
demonstrates to the satisfaction of the City that the delay in the progress of the work was due to
such weather. The basis to define normal weather with be the data compiled by the United States
Department of Commerce, National Oceanic and Atmospheric Administration (NOAA).
3. No extension of time will be granted if the Contractor, by his/her/its own action or inaction, including
fault or negligence of Contractor’s subcontractors, caused the delay, or for which any remedies are
provided under any other provision of this agreement.
4. The grant of an extension of time under this Section in no way constitutes a waiver by the City of
any rights or remedies existing under this contract at law or in equity.
XI. DEFAULT AND TERMINATION
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions:
1. Events of Default shall include Contractor’s failure to perform any of its obligations under this
contract including failure to commence work at the time specified, failure to perform the work in
accordance with these specifications, unauthorized discontinuation of the work, failure to carry out
the work in a manner acceptable to the City, failure to observe Federal, State, or local laws or
regulations, and failure to comply with any other term of this contract.
2. If an Event of Default occurs, the City shall provide Contractor written notice and may permit
Contractor ten (10) calendar days after the date of the notice to cure the default. If the default is
not cured within the ten (10) day cure period, the City may at any time thereafter terminate this
contract in which case the termination shall be final and effective.
3. Upon an Event of Default, the City may invoke the following remedies in addition to those remedies
provided under separate provisions of this contract, the right of set-off against any payments due
or to become due to the Contractor against the retainage, the right to take over and complete the
Work. If the City notifies Contractor that City is invoking its right to complete the Work, all rights that
the Contractor has in order under Contractor’s subcontracts are assigned to the City, subject to the
City’s right to take assignment of all or only selected subcontracts at the City’s discretion. The sole
obligation accepted by the City under such subcontracts is to pay for Work satisfactorily performed
after the date of the assignment. In the event a conditional assignment has not been executed, the
Contractor shall execute or cause to be executed any assignment, agreement, or other document
that may be necessary in the sole opinion of legal counsel to the City’s Board of Public Works to
evidence compliance with this provision. The Contractor shall promptly deliver such documents
upon the City’s request. In the case of such assignment, unless otherwise agreed in writing, The
Contractor remains liability to subcontractors for any payment already involved, and for any claim,
suit or cause of action based upon or resulting from any error, omission, negligence or other breach
of contract by the Contractor, its officers, employees, or agents arising prior to the date of
assignment to the City.
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XII. LIQUIDATED DAMAGES
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 108
B. Additions:
1. The contractor shall proceed with the work at such rate of progress to insure full completion within
the Contract Time. It is expressly understood and agreed, by and between the Contractor and the
Owner, that the Contract Time for completion of the work described herein is a reasonable time,
taking into consideration the average climatic and economic conditions and other factors prevailing
in the locality of the work, and excludes the time for unavoidable delays which were beyond the
control and without the fault of the Contractor.
2. If the Contractor shall fail to complete the work within the Contract Time, or extension of time
granted by the Owner, then the Contractor will pay to the Owner the amount for liquidated damages
a sum of five hundred dollars ($500.00) for each calendar day that the Contractor shall remain in
default after the time of completion stipulated in the Contract Documents.
3. The Contractor shall not be charged with liquidated damages or any excess cost when the delay
in completion of the work is due to the following and the Contractor has promptly given written
notice of such delay to the Owner and Engineer/Architect.
a. To any preference, priority, or allocation order duly issued by the Owner.
b. To unforeseeable causes beyond the control and without the fault or negligence of the
Contractor, including but not restricted to acts of God, acts of public enemy, acts of the Owner,
acts of another Contractor in the performance of a Contract with the Owner, fires, floods,
epidemics, quarantine restrictions, strikes, freight embargoes, and abnormal and
unforeseeable weather.
XIII. RETAINAGE AND FINAL PAYMENT
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 109
B. Additions:
1. Payments will be made every thirty (30) calendar days
2. Consistent with provisions of IC 36-1-12-14, the Board of Public Works shall retain a percentage of
payments throughout the duration of the project.
3. Before final payment and retainage are released the Contractor must satisfy the following:
a. All parts and labor meet requirements stated in the specifications.
b. Provide copies of test reports or cut sheets on all materials supplied.
c. Provide As-Built drawings in accordance with the City of South Bend Prevailing Specifications
for Public Works.
d. One (1) copy of the City of South Bend Completion Affidavit and one (1) copy of a Final Waiver
of Lien.
XIV. WARRANTY
A. Prevailing Specifications: None
B. Additions
1. All Parts shall include the following:
a. Performance specifications
b. Bill of Materials
c. Warranties on all parts
d. Installation and safety requirements
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XV. OTHER UTILITIES
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall verify the locations of all utilities by contacting Indiana811 by calling 811 (in
Indiana) or 1-800-382-5544 (outside of Indiana), or via www.indiana811.org, at least two (2)
working days, not counting Saturdays, Sundays or federal and state holidays before proceeding
with construction. It shall also be the Contractor’s responsibility to contact any other utility that is
not contacted by Indiana811 and verify the utility locations.
2. The Contractor shall be responsible for working with the other utilities, i.e., gas electric, telephone,
etc. in order to assure that all utilities that need to be replaced or relocated can be done with a
minimum disturbance to service. The Contractor shall also be responsible for coordinating
schedules with the various utilities such that they can proceed with their relocation work as
efficiently as possible.
3. If the odor of natural gas is detected in a work area at any time during the course of work, the
Contractor shall immediately notify NIPSCO at 1-800-634-3524. The Contractor shall also
immediately notify the residents of adjacent properties. The Contractor shall advise the residents
to evacuate their homes immediately if the odor is present within the dwelling.
4. Restoration of sprinkler systems damaged by the Contractor's operations shall be repaired by the
Contractor at no additional cost to the City or the Owner of the system.
XVI. MAINTENANCE OF TRAFFIC
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sections 105 & 801
B. Additions:
1. Maintenance of traffic during construction shall conform to the “Indiana Manual on Uniform Traffic
Control Devices” and the City of South Bend Design and Construction Standards.
2. The attached “Traffic Closure Request” form is to be used for any lane restrictions or closures and
required to be filled out and sent to the Department of Public Works
3. The Contractor shall arrange and prosecute the work specified for this contract in such a manner
that traffic on existing streets is unrestricted throughout the Project. The Engineer shall approve
the method of traffic control. No construction equipment, vehicles, materials, supplies or temporary
facilities shall be left unattended in the right-of-way of any street or left parked overnight without
proper marking and lighting.
4. After the award of the contract and before beginning the work, the Contractor shall submit his/her/its
proposed schedule of operations for the review of the Engineer. The schedule of operations as
reviewed by the Engineer shall be maintained at all times.
5. There will be no direct payment for this work.
XVII. DESCRIPTION OF WORK
A. Prevailing Specifications: None
B. Additions
1. Work to be performed shall include furnishing all labor, services, materials, insurance and
equipment to remove and replace concrete sidewalk, concrete curb, ADA compliant curb ramps,
and concrete approaches according to the intent of the Plans and Specifications at various
locations within the City of South Bend, IN.
a. Base Quote shall include work on Pershing, Elmer, Elwood and Fremont, as shown on
Sheets 1-3.
b. Alternate 1 shall include work on Oak, as shown on Sheet ALT-1.
2. The Contractor shall preserve and protect all surrounding property, structures, tenants, visitors and
their property from damage caused by the Contractor’s operations.
XVIII. MUNICIPAL OPERATIONS
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall be responsible for trash, yard waste, and recycling collection within the project
limits. The Contractor shall coordinate with the City of South Bend Solid Waste, Waste
Management, and other pickup services as requested to ensure collection services are
maintained. The Contractor shall be required to collect bins, place them in a common point for
easy access by automated truck services, and redistribution after pickup as requested.
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2. The Contractor shall be responsible for snow removal within the project limits and shall coordinate
with City of South Bend Public Works. The Contractor is responsible for protecting his/her/its
project site from excessive wear and tear during snow removal.
XIX. COMMUNITY OUTREACH
A. Prevailing Specifications: None
B. Additions:
1. The Contractor shall be responsible for working with the City of South Bend Public Works
Department on necessary communication with residents of construction on their street. The
Contractor shall distribute letters to the residents communicating street closures, disruption in traffic
patterns, parking restriction/changes, and any other impacts.
2. Payment of costs of performing the work described above shall be included in the cost of other
contract items.
XX. CONCRETE SIDEWALK, REMOVE
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 202
B. Additions:
1. The pay item CONCRETE SIDEWALK, REMOVE shall include full depth removal of the existing
sidewalk.
2. Removal limits shall include all areas designated on the plans for new concrete sidewalk. Precise
removal limits shall be coordinated with the Engineer prior to starting work at each location. The
Contractor shall dispose of the removed sidewalk at an offsite disposal site properly licensed to
receive such material. Removed material shall not be stockpiled at the work location and shall be
disposed daily. No removed material shall be left on site overnight. The cost of hauling of materials
offsite shall not be paid for separately, but included in the cost of concrete sidewalk removal. The
Contractor shall be responsible for preventing any removed materials from entering any storm
drains.
3. Concrete or other items outside the removal limits damaged by the Contractor or any
subcontractors during the removal process will be repaired or replaced to the satisfaction of the
Engineer at no additional cost.
4. Saw cuts required for removal shall not be paid for separately, but shall be incidental to the cost of
the concrete sidewalk removal.
5. Payment shall be made at the Unit Price specified in the Proposal as follows:
CONCRETE SIDEWALK, REMOVE…………….SY
XXI. CONCRETE SIDEWALK, 4-INCH
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 604
B. Additions:
1. The pay item CONCRETE SIDEWALK, 4-INCH shall include constructing new sidewalk in
accordance with the Americans with Disabilities Act (ADA) guidelines, the United States Access
Board Public Right-Of-Way Accessibility Guidelines (PROWAG), the South Bend Construction
Standards and Specifications, and the special provisions herein.
2. The contractor shall minimize the area of disturbances not included in the plans. All areas disturbed
within the right of way that are not paved shall receive Kentucky Bluegrass seeding or an approved
mixture of Kentucky Bluegrass. The seeding shall be applied in a mixture of water and mulching
material in accordance with INDOT Standard Specifications section 621. The contractor is
responsible for watering for thirty (30) days after placement of the seed. The cost of seeding and
watering will not be paid for separately, but shall be included in the cost of the concrete sidewalk.
3. The Contractor shall place four (4) inches of rich top soil in all disturbed areas that require
seeding. The cost of topsoil, and the cost of soil removal as necessary to achieve proper depth,
shall not be paid for separately, but shall be included in the cost of the concrete sidewalk.
a. A pH test is required before top soil is brought to site.
b. pH test results must demonstrate a pH level between 6.6 and 7.2. pH test results shall be
provided to the City of South Bend inspector.
c. Existing topsoil may be reused if deemed suitable by the engineer.
4. The cost of grading, topsoil, and seeding in disturbed areas shall not be paid for separately, but
shall be incidental to the cost of the concrete sidewalk.
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5. The concrete sidewalk subgrade shall be the native soil, graded and compacted to 95% Standard
Proctor density. In locations where the subgrade needs to be raised to the proper elevation, the
contractor shall provide additional B Borrow. The cost of B Borrow and grading shall not be paid
for separately, but shall be included on the cost of concrete sidewalk.
6. Expansion joints shall be placed at a maximum spacing of 40 ft., interfaces between new and
existing concrete, and at any additional locations as shown on the City of South Bend “Design and
Construction Standards.”
7. Payment for joints and joint materials will not be paid for directly but shall be included in the cost of
the concrete sidewalk.
8. Transverse control joints shall be placed at equal intervals at a maximum of 5 ft.
9. The use of slag or local aggregate will not be permitted.
10. Cross slope for all concrete sidewalks shall be a maximum of 1.5%.
11. Contractor shall replace concrete sidewalks to the nearest existing joint.
12. The Contractor shall ensure that adequate drainage exists once new concrete sidewalks are
installed. The Contractor shall ensure that low spots do not exist and that water can flow to existing
inlets similar to pre-existing conditions.
13. If tree roots are encountered and must be removed due to grades, the contractor shall contact a
representative from the City of South Bend Engineering Division. Tree roots shall not be removed
without the on-site approval of the Engineer. The cost of root removal shall not be paid for
separately but shall be included on the cost of other items.
14. Payment shall be made at the Unit Price specified in the Proposal as follows:
CONCRETE SIDEWALK, 4-INCH…………….SY
XXII. CONCRETE CURB, REMOVE
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sections 202
B. Additions:
1. The pay item CONCRETE CURB, REMOVE, shall include removing the full depth of existing curb
in accordance with the plans and special provisions herein.
2. Removal limits shall include all areas designated on the plans for new concrete curb. Precise
removal limits shall be coordinated with the Engineer prior to starting work at each location. The
Contractor shall dispose of the removed sidewalk at an offsite disposal site properly licensed to
receive such material. Removed material shall not be stockpiled at the work location and shall be
disposed daily. The cost of hauling of materials offsite shall not be paid for separately, but included
in the cost of concrete curb removal. The Contractor shall be responsible for preventing any
removed materials from entering any storm drains.
3. Concrete or other items outside the removal limits damaged by the Contractor or any
subcontractors during the removal process will be repaired or replaced to the satisfaction of the
Engineer at no additional cost.
4. Saw cuts required for removal shall not be paid for separately, but included in the cost of the
removal items.
5. Payment shall be made at the Unit Price specified in the Proposal as follows:
CONCRETE CURB, REMOVE………………. LF
XXVII. CONCRETE CURB, MODIFIED
A. Prevailing Specifications: 2020, INDOT Standard Specifications Sections 605
B. Additions:
1. The pay item CONCRETE CURB, MODIFIED shall include installing new curb in accordance with
the plans and special provisions herein.
2. The contractor shall minimize the area of disturbances not included in the plans. All areas disturbed
within the right of way that are not paved shall receive Kentucky Bluegrass seeding or an approved
mixture of Kentucky Bluegrass. The seeding shall be applied in a mixture of water and mulching
material in accordance with INDOT Standard Specifications section 621. The contractor is
responsible for watering for thirty (30) days after placement of the seed. The cost of seeding and
watering will not be paid for separately, but shall be included in the cost of the concrete curb.
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3. Where specified the Concrete Curb type shall be a “Modified Combination Curb” per the City of
South Bend Standards, Sheet 2-35. The pavement patch shall match the existing street material
whether it be asphalt, concrete, or asphalt over concrete. The depth of the pavement patch shall
be a minimum of 8 inches or the same depth as the original pavement, whichever is greater. In the
case of asphalt over the concrete pavement, the minimum concrete thickness shall be 6 inches
and the asphalt thickness shall match existing. Removal and replacement of existing pavement
shall not be paid for separately, but included in the cost of the CONCRETE CURB, MODIFIED
item.
4. Expansion material is required at all cold joints and every 80 ft.
5. Control joints are to be placed at equal intervals not exceeding 10 ft.
6. In locations where new curb is designated to match existing curb, the new curb height may be
adjusted during the last five (5) feet to match the existing curb profile.
7. The Contractor shall ensure that adequate drainage exists once new concrete curbs are installed.
The Contractor shall ensure that low spots do not exist and that water can flow to existing inlets
similar to pre-existing conditions.
a. The Contractor shall provide an asphalt patch that extends 22” from the face of curb to ensure
adequate drainage” per the City of South Bend Standards, Sheet 2-35. Within patch area,
asphalt shall be milled to a depth of 1.5” below the top of existing pavement. Patch shall be
constructed to achieve drainage to existing inlets similar to pre-existing conditions. Removal
and replacement of existing pavement shall not be paid for separately, but included in the cost
of the concrete curb.
8. If tree roots are encountered and must be removed due to grades, the contractor shall contact a
representative from the City of South Bend Engineering Division. Tree roots shall not be removed
without the on-site approval of the Engineer. The cost of root removal shall not be paid for
separately but shall be included on the cost of other items.
9. Payment shall be made at the Unit Price specified in the Proposal as follows:
CONCRETE CURB, MODIFIED………………. LF
XXVIII. CONCRETE CURB RAMP, REMOVE
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 202
B. Additions:
1. The pay item CONCRETE CURB RAMP, REMOVE, shall include the removal of all sidewalk, curb,
curb ramps, grass, subgrade, and any other materials within the areas designated for new curb
ramps in the plans.
2. Precise removal limits shall be coordinated with the Engineer prior to starting work at each location.
The Contractor shall dispose of the removed sidewalk at an offsite disposal site properly licensed
to receive such material. Removed material shall not be stockpiled at the work location and shall
be disposed daily. The cost of hauling of materials offsite shall not be paid for separately, but
included in the cost of concrete curb ramp removal. The Contractor shall be responsible for
preventing any removed materials from entering any storm drains.
3. Concrete or other items outside the removal limits damaged by the Contractor or any
subcontractors during the removal process will be repaired or replaced to the satisfaction of the
Engineer at no additional cost.
4. Saw cuts required for removal shall not be paid for separately, but included in the cost of the curb
ramp removal.
5. Payment shall be made at the Unit Price specified in the Proposal as follows:
CONCRETE CURB RAMP, REMOVE ……….….SY
XXIX. CONCRETE CURB RAMP
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 604
B. Additions:
1. The pay item CONCRETE CURB RAMP shall include constructing new ADA compliant curb ramps
in accordance with the Americans with Disabilities Act (ADA) guidelines, the United States Access
Board Public Right-Of-Way Accessibility Guidelines (PROWAG), the South Bend Construction
Standards and Specifications, and the special provisions herein.
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2. The Contractor shall minimize the area of disturbances not included in the plans. All areas disturbed
within the right of way that are not paved shall receive Kentucky Bluegrass seeding or an approved
mixture of Kentucky Bluegrass. The seeding shall be applied in a mixture of water and mulching
material in accordance with INDOT Standard Specifications section 621. The contractor is
responsible for watering for thirty (30) days after placement of the seed. The cost of seeding and
watering will not be paid for separately, but shall be included in the cost of the concrete curb ramp.
3. The Contractor shall place four (4) inches of rich top soil in all disturbed areas that require
seeding. The cost of topsoil, and the cost of soil removal as necessary to achieve proper depth,
shall not be paid for separately, but shall be included in the cost of the concrete curb ramp.
a. A pH test is required before top soil is brought to site.
b. pH test results must demonstrate a pH level between 6.6 and 7.2. pH test results shall be
provided to the City of South Bend inspector.
c. Existing topsoil may be reused if deemed suitable by the engineer.
4. The cost of grading, topsoil, and seeding in disturbed areas shall not be paid for separately, but
shall be incidental to the cost of the concrete curb ramp.
5. Ramps shall include handicap ramp detectable warning elements that shall be tiles. Only tiles that
are two (2) feet by five (5) feet as manufactured by Armor Tile, or approved equal, shall be used
(no exceptions). The perimeter of the tile area shall be tolled jointed during the installation. Failure
to joint the tile edges by the Contractor will result in removal and replacement by the contractor
without additional compensation. The cost of the detectable warning panels shall be included in
this item.
6. Contractor shall provide an asphalt patch at the base of each curb ramp that extends 22” from the
face of curb and spans the entire width of the curb ramp. Within patch area, asphalt shall be milled
to a depth of 1.5” below the top of existing pavement. Patch shall be constructed to achieve a
smooth and ADA compliant transition between the curb ramp and pavement. Removal and
replacement of existing pavement shall not be paid for separately, but included in the cost of the
curb ramp.
7. Curb ramps shall comply with revised INDOT Standard Drawings and Specifications effective for
lettings on or after September 1, 2017, except as modified as shown on the plans or as noted
herein. Transverse grooving as shown on the INDOT Standard Drawings shall not be applied to
concrete curb ramps installed as part of this project.
8. If tree roots are encountered and must be removed due to grades, the contractor shall contact a
representative from the City of South Bend Engineering Division. Tree roots shall not be removed
without the on-site approval of the Engineer. The cost of root removal shall not be paid for
separately but shall be included on the cost of other items.
9. Payment shall be made at the Unit Price specified in the Proposal as follows:
ONE-WAY PERPENDICULAR CURB RAMP ………. SY
PAIRED PERPENDICULAR CURB RAMP …………. SY
XXX. CONCRETE APPROACH, REMOVE
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 202
B. Additions:
1. The pay item shall include the removal of existing concrete approaches in locations scheduled for
replacement. Precise removal limits shall be coordinated with the Engineer. The cost of hauling of
materials offsite shall not be paid for separately, but included in the cost of concrete approach
removal.
2. Concrete or other items outside the removal limits damaged by the Contractor or any
subcontractors during the removal process will be repaired or replaced to the satisfaction of the
Engineer at no additional cost.
3. Saw cuts required for removal shall not be paid for separately, but included in the cost of the
approach removal.
4. Payment shall be made at the Unit Price as specified in the Proposal as follows:
CONCRETE APPROACH, REMOVE……….SY
Version 2/14/2020 Page - 10 Public Works Quote
XXIII. PCCP FOR APPROACHES, 6-INCH
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 610
B. Additions:
1. The pay item shall include constructing new concrete approaches in accordance with the plans and
special provisions herein.
2. The contractor shall minimize the area of disturbances not included in the plans. All areas disturbed
within the right of way that are not paved shall receive Kentucky Bluegrass seeding or an approved
mixture of Kentucky Bluegrass. The seeding shall be applied in a mixture of water and mulching
material in accordance with INDOT Standard Specifications section 621. The contractor is
responsible for watering for thirty (30) days after placement of the seed. The cost of seeding and
watering will not be paid for separately, but shall be included in the cost of the approach
3. The Contractor shall place four (4) inches of rich topsoil in all disturbed areas that require
seeding. The cost of topsoil, and the cost of soil removal as necessary to achieve proper depth,
shall not be paid for separately, but shall be included in the cost of the approach.
a. A pH test is required before top soil is brought to site.
b. pH test results must demonstrate a pH level between 6.6 and 7.2. pH test results shall be
provided to the City of South Bend inspector.
c. Existing topsoil may be reused if deemed suitable by the Engineer.
4. The cost of grading, topsoil, and seeding in disturbed areas shall not be paid for separately, but
shall be incidental to the cost of the approach.
5. Approaches shall be built according to the details as shown on the City of South Bend’s “Design
and Construction Standards” with a set radius of the (10) feet where unobstructed by trees or utility
poles. If obstructed, the minimum radius shall be five (5) feet.
6. Alley approaches shall have a width of twelve (12) feet and shall have a radius of twenty (20) feet.
7. Approach curb shall extend to and match elevations of existing curb on both sides of the approach.
8. Contractor shall grade transition between new approaches and alleys.
9. Common excavation for approaches shall be included in the cost of the approach.
10. Coarse aggregate in the concrete shall be crushed limestone.
11. The slope of the approach shall be limited to 1.5% where sidewalks cross an approach.
12. Contractor shall provide an asphalt patch at the base of each approach that extends 22” from the
face of curb and spans the entire width of the approach. Within patch area, asphalt shall be
removed to a depth of 1.5” below the top of existing pavement. Patch shall be constructed to
achieve a smooth transition between the approach and pavement. Removal and replacement of
existing pavement shall not be paid for separately, but included in the cost of the approach.
13. If tree roots are encountered and must be removed due to grades, the contractor shall contact a
representative from the City of South Bend Engineering Division. Tree roots shall not be removed
without the on-site approval of the Engineer. The cost of root removal shall not be paid for
separately but shall be included on the cost of other items.
14. Payment shall be made at the Unit Price as specified in the Proposal as follows:
CONCRETE APPROACH, 6-INCH ……….SY
XXXI. TOPSOIL AND SEEDING
A. Prevailing Specifications: 2020, INDOT Standard Specifications Section 621
B. Additions
C.
1. In locations where both curb and sidewalk are scheduled to be replaced, the entire treelawn shall
be re-graded and receive new topsoil and seeding.
2. All treelawns scheduled for replacement are designated in the plans. Areas designated in the plans
are the ONLY areas that will be paid for under this line item. All other treelawn repairs shall be
incidental to concrete construction, as specified above in these special provisions.
3. All treelawns scheduled for replacement shall receive Kentucky Bluegrass seeding or an
approved mixture of Kentucky Bluegrass. The seeding shall be applied in a mixture of water and
mulching material in accordance with INDOT Standard Specifications section 621. The contractor
is responsible for watering for thirty (30) days after placement of the seed.
Version 2/14/2020 Page - 11 Public Works Quote
4. The Contractor shall place four (4) inches of rich top soil in all treelawns scheduled for
replacement. The removal of the existing soil shall not be paid for separately, but shall be
included in the cost of the topsoil and seeding
a. A pH test is required before top soil is brought to site.
b. pH test results must demonstrate a pH level between 6.6 and 7.2. pH test results shall be
provide to the City of South Bend inspector.
c. Existing topsoil may be reused if deemed suitable by the engineer.
5. The cost of grading shall not be paid for separately, but shall be included in the cost of the topsoil
and seeding.
6. Payment shall be made at the Unit Price as specified in the Proposal as follows:
TOPSOIL AND SEEDING……….SY
XIX. EXHIBITS
A. Prevailing Specifications: City of South Bend CONSTRUCTION STANDARDS AND SPECIFICATIONS
B. Additions:
1. The plans consist of 5 Sheets.
2. The work shall conform to the plans.
3. The drawings are schematic in nature.
4. The CONTRACTOR is responsible for estimating dimensions and quantities of materials.
5. In the event that the Special Provisions and the Plans conflict, the Special Provisions shall govern.
C. Appendices:
1. Appendix A – The exhibits showing the extents of the work for each division. (5 Sheets)
2. Appendix B – Traffic Control and Occupancy Request Form (1 Sheet)
Version 2/14/2020 Page - 12 Public Works Quote
CITY OF SOUTH BEND, INDIANA
CONTRACTOR’S QUOTE FOR PUBLIC WORK
PROJECT NAME: Curb & Sidewalk Repair
PROJECT NO. 120-001A
QUOTES DUE November 24, 2020 at 9:00am Local Time – electronic quotes
should be submitted to bpwbids@southbendin.gov
(Must be completed for all quotes. Please type or print)
Date: Firm:
Address:
City/State/Zip: Telephone Number: ( )
Agent of Bidder (if Applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the
public works project of:
the City of South Bend, Indiana, in accordance with plans and specifications prepared by:
The City of South Bend, Department of Public Works
and dated for the sum of (enter the Total Quote as shown on the Proposal)
($ )
(Enter Sum of Total Quote plus Alternates shown on Proposal) (Numerical)
If alternative quotes apply, the undersigned submits a proposal for each in accordance with the notice. Any
addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as that shown
in the original contract if accepted by the City of South Bend. If the quote is to be awarded on a unit basis, the
itemization of the units shall be shown on a separate attachment.
ACCEPTANCE
The above quote is accepted this day of 20
Subject to the following conditions:
BOARD OF PUBLIC WORKS
Gary A. Gilot, President Therese J. Dorau, Member
Elizabeth A. Maradik, Member Jordan V. Gathers, Member
Joseph R. Molnar, Member Attest: Linda M. Martin, Clerk
By
(Signature)
(Printed Name of Person Signing)
Version 2/14/2020 Page - 13 Public Works Quote
When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to
this Affidavit.
CONTRACTOR’S NON-COLLUSION AND NON-DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY
VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE
OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS
(Must be completed for all quotes and bids. Please type or print)
STATE OF ___________ )
) SS:
COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that:
1. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination, collusion
or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent
any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made
without reference to any other bid and without any agreement, understanding or combination with
any other person in reference to such bidding. Contractor further says that no person or persons,
firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift,
commission or thing of value on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any of its
principals are presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency;
and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment
activities in Iran.
a. For purposes of this Certification, “Iran” means the government of Iran and any agency or
instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from
time-to-time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time-to-time, a Contractor is
engaged in investment activities in Iran if either:
i. Contractor, its successor or its affiliate, provides goods or services of twenty million
dollars ($20,000,000) or more in value in the energy sector of Iran; or
ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty
million dollars ($20,000,000) or more in credit to another person for forty-five (45)
days or more, if that person will (i) use the credit to provides goods and services in
the energy sector in Iran; and (ii) at the time the financial institution extends credit, is
a person identified on list published by the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain
any employee or contract with a person that the Contractor subsequently learns is an unauthorized
Version 2/14/2020 Page - 14 Public Works Quote
alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of
Contractor’s newly hired employees through the E-Verify Program as defined by I.C. 22-5-1.7-3.
Contractor’s documentation of enrollment and participation in the E-Verify Program is included
and attached as part of this bid/quote; and
5. Contractor shall require his/her/its subcontractors performing work under this public
contract to certify that the subcontractors do not knowingly employ or contract with an
unauthorized alien, nor retain any employee or contract with a person that the subcontractor
subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is
participating in the E-Verify Program. The Contractor agrees to maintain this certification
throughout the term of the contract with the City of South Bend, and understands that the City
may terminate the contract for default if the Contractor fails to cure a breach of this provision no
later than thirty (30) days after being notified by the City.
6. Persons, firms, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a City
contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter
directly or indirectly related to employment because of race, sex, religion, color, national origin,
ancestry, age, gender expression, gender identity, sexual orientation or disability that does not
affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or
any combination of the foregoing including, but not limited to, public works contracts awarded
under public bidding laws or other contracts in which public bids are not required by law, the City,
its agencies, boards, or commissions will consider the Contractor’s good faith efforts to obtain
participation by those subcontractors certified by the State of Indiana as a Minority Business
(“MBE”) or as a Women’s Business Enterprise (“WBE”) as a factor in determining the lowest,
responsible, responsive bidder.
Contractors seeking the award of a City contract cannot be required to award a subcontract to an
MWBE; however, they may not unlawfully discriminate against said MBE/WBE. A finding of
noncompliance or a discriminatory practice shall prohibit that Contractor from being awarded a
City contract for a period of one (1) year from the date of such determination, and such
determination may also be grounds for terminating the contact to which the discriminatory practice
or noncompliance pertains.
7. The undersigned Contractor agrees that the following nondiscrimination commitment shall
be made a part of any contract which it may henceforth enter into with the City of South Bend,
Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any matter
directly or indirectly related to employment, because of race, religion, color, sex, gender
expression, gender identity, sexual orientation, handicap, national origin or ancestry. Breach of
this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my statutory
obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-
8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel
Version 2/14/2020 Page - 15 Public Works Quote
products or foundry products made in the United States on this project if awarded. I understand I
have an affirmative duty to notify the City in my bid that my proposal does not include the use of
steel products or foundry products made in the United States. I understand it is my sole obligation
and responsibility to provide a justification to the City, subject to review and approval, why the
cost of United States made steel or foundry products is unreasonable. Prior to award and upon
submission of bid which does not use steel products or foundry products made in the United States,
the City, through its director of public works, shall make a determination if the price of United
States made steel or foundry is unreasonable. I understand that violations hereunder may result in
forfeiture of contractual payments.
***
I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public
works are true and correct.
Dated this day of , 20__
Contractor/Bidder (Firm)
Signature of Contractor/Bidder or Its Agent
Printed Name and Title
Subscribed and sworn to before me this day of , 20
My Commission Expires
Notary Public
County of Residence
Version 2/14/2020 Page - 16 Public Works Quote
QUOTE/PROPOSAL
CITY OF SOUTH BEND
PROJECT NAME Curb & Sidewalk Repair
PROJECT NO. 120-001A
QUOTES DUE
November 24, 2020 at 9:00am Local Time – electronic
quotes should be submitted to bpwbids@southbendin.gov
Base Quote
Item
No. Description Quantity Unit Unit
Price
Total
Amount
1 CONCRETE SIDEWALK, REMOVE 330 SYS
2 CONCRETE SIDEWALK, 4-IN 330 SYS
3 CONCRETE CURB, REMOVE 375 LFT
4 CONCRETE CURB, MODIFIED 375 LFT
5 CONCRETE APPROACH, REMOVE 125 SYS
6 PCCP FOR APPROACHES, 6-IN 125 SYS
7 TOPSOIL AND SEEDING 210 SYS
BASE QUOTE TOTAL
Alternate 1
Item
No. Description Quantity Unit Unit
Price
Total
Amount
1 CONCRETE SIDEWALK, REMOVE 55 SYS
2 CONCRETE SIDEWALK, 4-IN 55 SYS
3 CONCRETE CURB, REMOVE 90 LFT
4 CONCRETE CURB, MODIFIED 90 LFT
5 TOPSOIL AND SEEDING 50 SYS
ALTERNATE 1 TOTAL
Firm:
Address:
City/State/Zip: Telephone Number: ( )
Fax Number: ( )
By
(Signature)
(Printed Name of Person Signing)
Appendix A
120-001A Curb & Sidewalk Repair Quote
·
·
·
·
Appendix B
120-001A Curb & Sidewalk Repair Quote
Version 3.3 [1/11/2019]
**SUBMIT 5 WORKING DAYS MINIMUM PRIOR TO PROJECT START DATE
Parking Lane Travel Lane Full Road Closure Alley
Submission Date: Applicant/Company:
Email Address:
Phone #:
Project STREET ADDRESS (eg: 110 W. Smith RD.):
Project Location (Block limits/Streets From and To):
**Requested Start & End Dates:Requested Start & End Times:
Contractor Performing Work:
On-Site Contact: Phone #:
Reason for Closure:
Affected Customers:ATTACH THE FOLLOWING ITEMS: 1. Traffic Control Plan 2.Detour Plan 3. Barricades, Signs, or Flashers Placement
ENGINEERING OFFICE USE ONLY:
Approved Approved as Noted Revise Not Approved
Comments: ____________________________________________________________________________
_________________________________________________________________________________________
City of South Bend/Engineering Division Authorized Signature Date:
SOUTH BEND,INDIANA 46601 TDD 574/ 235-5567
Reason for Closure:
City of South Bend Public Works
Engineering Division
227 W. Jefferson, County City Building 1316
South Bend, IN 46601-1830
PLAN YOUR START DATE ACCORDINGLY TO AVOID DELAYS
Complete 1 - 5 Incomplete submittals cannot be processed; All submittals require occupancy bond and insurance
(Refer to MUTCD for Traffic Control Device Requirements) See reverse for Checklist
Failure to use traffic control for traffic restrictions or closures will result in stop work orders and/or delay in permitting.
Office
Cell
Name:
Office
Cell
Excavation/Boring? > Requires Excavation Form Sidewalk? > Requires Sidewalk permit
New Approach? > Curb Cut application
1
2
3
4
5
Affected Customers:
~ Contractors are responsible for resolving safety issues and access concerns with affected customers ~
Phone: 574.235.9251
TRAFFIC CONTROL AND OCCUPANCY REQUEST
Sidewalk
THIS OCCUPANCY PERMIT REQUEST IS NON-TRANSFERABLE AND A SIGNATURE SUBJECTS THE NAMED CONTRACTOR/PERMITTEE
TO ALL APPLICABLE RULES, DUTIES AND OBLIGATIONS IMPOSED BY THE CITY OF SOUTH BEND MUNICIPAL CODE AND TO ALL
REGULATIONS IMPOSED BY THE SOUTH BEND BOARD OF PUBLIC WORKS.
Applicant Signature _______________________________ Date ________________
**Occupancy beyond 90 days requires completion of Long Term Occupancy Request Application.
Email: rowpermitsoffice@southbendin.gov
Treelawn
BOARD OF PUBLIC WORKS
AGENDA ITEM REVIEW REQUEST FORM
Date 11/10/2020
Name Alicia Czarnecki Department Engineering
BPW Date 11/24/2020 Phone Extension 5903
Review and Approval Required Prior to Submittal to Board Diversity Compliance
and Inclusion Officer Officer Name BPW Attorney Attorney Name
Dept. Attorney Attorney Name
Purchasing
Check the Appropriate Item Type – Required for All Submissions
Professional Services Agreement Contract Proposal
Open Market Contract Amendment/Addendum Special Purchase, QPA
Bid Opening Bid Award Req. to Advertise Title Sheet
Quote Opening Quote Award Reject Bids/Quotes
Proposal Opening C/O & PCA No. PCA
Chg. Order, No. Traffic Control Resolution
Other: Ease./Encroach
Required Information
Company or Vendor Name TBD
New Vendor Yes If Yes, Approved by Purchasing
No
MBE/WBE Contractor MBE
WBE Completed E-Verify Form Attached Yes
No
Project Name Curb & Sidewalk Repairs Quote
Project Number 120-001A
Funding Source MVH
Account No. 202-06-602-505-431000
Amount
Terms of Contract
Purpose/Description Request for quotes for curb and sidewalk repairs.__ __________
For Change Orders Only
Amount of
Increase
Decrease
$
($ )
Previous Amount $
Current Percent of Change:
Increase
Decrease
%
( %)
New Amount $
Total Percent of Change:
Increase
Decrease
%
( %)
Time Extension Amount:
New Completion Date: