HomeMy WebLinkAboutOpening of Bids - Two (2) More or Less, 2020 or Newer, Mid-Size Four Door Hybrid Sedan Automobiles - Spec F - Jordan Ford,In To b
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CITY OF SOUTH BEND, INDIANA C
SELLER'S BID FOR SALE OR LEASE OF MATERIALS r
AND NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT AND ,sb;
NON-DISCRIMINATION COMMITMENT FOR SELLERS -
Spec F -2020 or Newer Mod -Size Four Door Hybrid Sedan Automobiles
BID NAME
FOR BIDS DUE November 24, 2020: 9:00 a.m.
Bidder
Date: NOVEMBER 24, 20ZOrm): JORDAN AUTOMOTIVE GROUP
Address: 609 E JEFFERSON BLVD
City/State/Zip: MISHAWAKA. IN. 46545 Telephone Number: ( 574 ) 259-1981
Agent of Bidder (if Applicable):
When the prospective Contractor is unable to certify to any ofthe statements below, it shall attach an explanation to this Affidavit
CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT,
CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT
ELIGIBILITY VERIFICATION, NON-DISCRUMNATION COMMITMENT AND
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY
PRODUCTS
(Must be completed for all quotes and bids. please type or print)
STATE OF INDIANA )
) SS:
RT. JOSEPH COUNTY )
The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury
that:
I. Contractor has not, nor has any other member, representative, or agent of the firm,
company, corporation or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such
letting nor to prevent any person from bidding nor to induce anyone to refrain from
bidding, and that this bid is made without reference to any other bid and without any
agreement, understanding or combination with any other person in reference to such
bidding. Contractor further says that no person or persons, firms, or corporation has, have
or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value
on account of such sale; and
2. Contractor certifies by submission of this proposal that neither contractor nor any
of its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency; and
3. Contractor has not, nor has any successor to, nor an affiliate of, Contractor,
engaged in investment activities in Iran.
a. For purposes of this Certification, "Iran" means the government of Iran and any
agency or instrumentality of Iran, oras otherwise defined at Ind. Code § 5-22-16.5-5,
as amended from time -to -time.
b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor
is engaged in investment activities in Iran if either:
Contractor, its successor or its affiliate, provides goods or services of twenty
million dollars ($20,000,000) or more in value in the energy sector of Iran;
or
ii. Contractor, its successor or its affiliate, is a financial institution that extends
twenty million dollars ($20,000,000) or more in credit to another person for
forty-five (45) days or more, if that person will (i) use the credit to provides
goods and services in the energy sector in Iran; and (ii) at the time the
financial institution extends credit, is a person identified on list published by
the Indiana Department of Administration.
4. Contractor does not knowingly employ or contract with an unauthorized alien, nor
retain any employee or contract with a person that the Contractor subsequently [cams is
an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work
eligibility status of all of Contractor's newly hired employees through the E -Verify
Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and
participation in the E -Verify Program is included and attached as part of this bid/quote;
and
5. Contractor shall require his/her/its subcontractors performing work under this
public contract to certify that the subcontractors do not knowingly employ or contract
with an unauthorized alien, nor retain any employee or contract with a person that the
subcontractor subsequently Teams is an unauthorized alien, and that the subcontractor has
enrolled in and is participating in the E -Verify Program. The Contractor agrees to
maintain this certification throughout the term of the contract with the City of South
Bend and understands that the City may terminate the contract for default if the
Contractor fails to cure a breach of this provision no later than thirty (30) days after being
notified by the City.
6. Persons, partnerships, corporations, associations, or joint venturers awarded a
contract by the City of South Bend through its agencies, boards, or commissions shall not
discriminate against any employee or applicant for employment in the performance of a
City contract with respect to hire, tenure, terms, conditions, or privileges of employment,
or any matter directly or indirectly related to employment because of race, sex, religion,
color, national origin, ancestry, age, gender expression, gender identity, sexual
orientation or disability that does not affect that person's ability to perform the work.
In awarding contracts for the purchase of work, labor, services, supplies, equipment,
materials, or any combination of the foregoing including, but not limited to, public works
contracts awarded under public bidding laws or other contracts in which public bids are
not required by law, the City, its agencies, boards, or commissions may consider the
Contractor's good faith efforts to obtain participation by those Contractors certified by
the State of Indiana as a Minority Business ("MBE") or as a Women's Business
Enterprise ("WBE') as a factor in determining the lowest, responsible, responsive
bidder.
In no event shall persons or entities seeking the award of a City contract be required to
award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate
against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE
Utilization Board shall prohibit that person or entity from being awarded a City contract
for a period of one (1) year from the date of such determination, and such determination
may also be grounds for terminating the contact for which the discriminatory practice or
noncompliance pertains.
7. The undersigned contractor agrees that the following nondiscrimination
commitment shall be made a part of any contract which it may henceforth enter into with
the City of South Bend, Indiana or any of its agencies, boards or commissions.
Contractor agrees not to discriminate against or intimidate any employee or applicant for
employment in the performance of this contract with privileges of employment, or any
matter directly or indirectly related to employment, because of race, religion, color, sex,
gender expression, gender identity, sexual orientation, handicap, national origin or
ancestry. Breach of this provision may be regarded as material breach of contract.
I, the undersigned bidder or agent as contractor on a public works project, understand my
statutory obligations to the use of steel products or foundry products made in the United
States (I.C. 5-16-8-1). 1 hereby certify that 1 and all subcontractors employed by me for
this project will use steel products or foundry products made in the United States on this
project if awarded. I understand I have an affirmative duty to notify the City in my bid
that my proposal does not include the use of steel products or foundry products made in
the United States. I understand it is my sole obligation and responsibility to provide a
justification to the City, subject to review and approval, why the cost of United States
made steel or foundry products is unreasonable. Prior to award and upon submission of
bid which does not use steel products or foundry products made in the United States, the
City, through its director of public works, shall make a determination if the price of
United States made steel or foundry is unreasonable. I understand that violations
hereunder may result in forfeiture of contractual payments.
srs
1 hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid
for public works are true and correct.
Dated this 24TH day of NOV ED 2020
JORDAN AUTOMOTIVE GROUP
Contractor/Bidder(Firm)
Signature of Contractor/Bidder or Its Agent
DEBRA STARKWEATHER
COMMERCIAL FLEET SALES MANAGER
Printed Name and Title
Subscribed and sworn to before me this 24TH day of NoyFmRFR , 2021L
My Commission Expires.. o� v2,q y yiL A SO . ✓J-�
Notary + Public /`
County of Residence IC • 3uselph Cr,k f\*
Mmelu Kok
NMrV PuW Seal Sub of ft iaw
at Jb h County
cOfMMa6kal NUMW NPU]22125
My Co ol"im Ev xw Oar2aRO2]
(Tobe completed only by ConlroctorsBJdders claiming to be a "local Indiana business"pursuant to LC. 36-1-12-22)
INDIANA LOCAL BUSINESS PREFERENCE CLAIM
(1) A business whose principal place of business is located in an affected county.
(2) A business that pays a majority of its payroll (in dollar volume) intentions ofaffected counties.
(3) A business that employs residents ofaffected counties as a majority oflts employees.
(4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political
subdivision.
(5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by
the political subdivision.
An "affected county "refers to St. Joseph Camty, Indiana, or the following counties located adjacent to St. Joseph County:
Elkhart County, Marshall County, Starke County and LaPorte County
There are the following price preferences for supplies purchased from a local Indiana business:
• S%for a purchase expected by the purchasing agency lobe lest $50, 000
• 3%for a purchase expected by the purchasing agency lobe at least $50, 000 but less than $100, 000.
Pursuant to I.C. 5-22-15-20.9, .IQRDAN Ai1TOMOTTVE GROUP claims a local Indiana business
preference for Project SPEC F-2020 FOUR DOOR HYBRID SFb@Jt9ject # SPEC F ) located within the City of
South Bend, St. Joseph County, Indiana.
® The location of the principal place of business is 609 E JEFFERSON BLVD MT4HAWAKA TN 46:545
(Ad vlo
❑X St. Joseph County, Indiana
❑ The following county located adjacent to St. Joseph County, Indiana:
® The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St.
Joseph County, Indiana or the adjacent county noted above.
® The majority of the business's employees for the 12 months prior to the date of this Bid are residents of
St. Joseph County, Indiana, or the adjacent county noted above.
If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide
supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll
amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are
residents of St. Joseph County and the adjacent county noted above.
WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACTALL
SOCIAL SECURITYNUMBERS.
Dated this 24TH day ofNov F. ER , 20?_
.IQRDAN Ai1TOMOTTVF GROIIP
Contrzc[or/Bidder Firm)
y fuc.(lAArtlz�a,
Signature of Contractor/Bidder or Its Agent
DEBRA STARKWEATHER
note ame an i e
BID NAME
FOR BIDS DUE
�pOTry Rf
i
SPECIFICATIONS
i
CITY OF SOUTH BEND
axes
Spec F —2020 or Newer Mod -Size Four Door Hybrid Sedan Automobiles
November 24, 2020; 9:00 a.m.
Pursuant to notices given, the undersigned offers bid(s) to the City of South Bend in accordance with the
following attachment(s) which specify the class or item number or description, quantity, unit, unit price.
Spec F —2020 or Newer Med-Size Four Door Hybrid Sedan Automobiles
It is the intent of these specifications to describe a vehicle or piece of equipment for the City of
South Bend. The unit shall be bid as a fully equipped complete unit as set out in the attached
specifications. No partial or split bids will be accepted. Unit to be bid with and without trade-in
if applicable. Vendor to complete bid proposal contained in this bid specification and attach to
the submitted bid.
These are minimum specifications. Any variation from the specifications must be spelled out on
a separate deviation list in order for the bid to be valid. Any items not listed on the deviation
sheet will be assumed to be part of the unit.
Proprietary products or specific manufacturers may be referenced herein. Such references are
only made to demonstrate minimum scope, quality, and style of the equipment desired.
Equipment that is bid pursuant to these specifications shall be of equal quality and size, or
greater, to those referenced, and are subject to approval by the South Bend Board of Public
Works.
Vendor shall provide all information requested in specifications to qualify for bid. If information
on brochure submitted does not completely cover specifications requested, it shall be typed and
attached to brochure.
[fan Alternate is included within these specifications, please be advised that, alternate items
placed in the specifications are to determine the best configuration of the item within a budgeted
amount and may be included in the award criteria. If the Board elects to award one or more
altemate(s), the base bid price and the alternate bid price(s) will be totaled and compared for all
bidders offering the final configuration. Award will be made based on the lowest
responsible/responsive bid prices submitted for the base bid with selected altemate(s), if
applicable. Failure to submit a bid on an alternate may result in the entire bid being non-
responsive, depending on the final configuration of the product.
Payment will be processed once the unit is inspected and accepted as to meeting the
specifications by the Division of Central Services. This will include all manuals and warranty
documentation.
Bidder must state as accurately as possible an intended delivery date from the date of the
bid award. Due to the age of the City's existing fleet, it is imperative that the units be delivered
as quickly as possible. Stated delivery lead time may be included as an integral part of our
bid selection process. FOB Central Services. The unit and all related Paperwork is to be
delivered to:
Central Services Division
1045 West Sample Street
South Bend, Indiana 46619
All Certificates of Origin/Title Work shall list the owner as:
The City of South Bend
1045 West Sample Street
South Bend, Indiana 46619
The Board will award the bid to the lowest responsible and responsive bidder. If the bid is not
awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the
request of any bidder.
The Board reserves the right to reject any and/or all bids or portions thereof and to waive any
irregularities or informalities.
Chassis:
112" Wheel base minimum
Engine:
2.0 Liter minimum, 129 gas horsepower, 188 horsepower combined
Transmission:
6 -speed automatic with overdrive
Body Style:
4 Door style only
Suspension:
Heaviest available for model; HD shocks included
Brakes:
4 -wheel anti-lock, 4 -wheel disc. Power assist.
Steering:
Power assist
Tires:
Four (4) P215/60SR16 Steel belted radial black wall. Spare tire, jack and
tire tools must be included with each unit.
Electrical:
Standard
Fuel Tank:
Fourteen (14) gallon minimum
Cooling:
Standard
Exterior:
Rear view mirrors - both sides, heated and electric.
Interior:
Cloth seats, air conditioning, WeatherTech floor liners, tilt wheel, power
outlet, dome light, tinted glass windshield, cruise control, rent window
7
defogger, AM/FM Bluetooth stereo, power windows, power locks and
remote keyless entry.
Warranty: 5/60 factory warranty minimum
Colors: To be determined at bid award
Quantity: Two (2) more or less
l II Nfai.
BID/PROPOSAL -
CITY OF SOUTH BEND .
BID NAME Spec F —2020 or Newer Med-Size Four Door Hybrid Sedan Automobiles
FOR BIDS DUE November 24, 2020 9:00 a.m.
Description
I Year/Make/Model
Unit Price
FOUR DOOR HYBRID 1
SEDAN
2021 CAMRY HYBRID LE
$23,705.00 EA
Estimated number of days for delivery from award
date, 1 3 TO 4 MONTHS
Bidder
(Firm):
Address: 609 E JEFFERSON BLVD
City/State/
Zip: MISHAWAKA. TN_ 46545
Telephone
Number: (574) 259-1981 Fax Number: (5774�4) 254-2777
.�x-
(Signature)
DEBRA STARKWEATHER
(Printed Name)
COMMERCIAL FLEET SALES MANAGER
(Title)
BOARD OF PUBLIC WORKS
Gary A. Gilot, President
E
H
Elizabeth Maradik, Member
Therese Doran, Member
Jordan Gathers, Member
Joseph Molnar, Member
ATTEST:
Linda M. Martin, Clerk
tioumx .
'Y
CITY OF SOUTH BEND -
INSTRUCTIONS TO BIDDERS
IMfi!
BID FORMS AND EXECUTION
A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions.
Failure to do so will be at the Bidders risk.
10
B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and
Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal
and Non -Collusion Affidavit, which is a part of the provided form, where indicated, provide a
notary signature and provide all other information required.
C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an
individual, his/her name and post office address must be shown. If made by a partnership or
joint venture, the name and post office address of each member of the partnership or joint
venture must be shown. If made by a corporation, the Proposal must be signed by an officer
of the corporation or by a representative duly authorized by the corporation to execute the
Proposal in its behalf.
SEALED BIDS ONLY
A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed
envelope marked on the outside with the general classification of material bids, i.e. "Bid for
Computer Equipment; 'Bid for Front End Loader," or "Bid for Office Supplies.'
B. When samples are required, such samples shall be delivered or shipped at the bidder's
expense to the address specified in the Invitation to Bid. Samples must be shipped
separately from bid documents and labeled clearly with the Bidder's name, address and the
commodity or equipment classifications and documents, the item (and item number, if any),
and Material Safety Data Sheets (if applicable). All samples must be representative of the
commodities or equipment which will be supplied by the successful Bidder. All samples will
become the property of the City of South Bend and none will be returned, unless otherwise
stated in the Specifications.
C. In the event of an inconsistency between provisions of the contract documents, the
inconsistency shall be resolved by giving precedence in the following order:
ORDER OF PRECEDENCE
A. Bid Form attached Proposal
B. Amendments to Specifications
C. Specifications
D. Special Provision
E. Instructions to Bidders
F. Notice to Bidders
DELIVERY OF BIDS
A. Bids must be delivered to the Board of Public Works at bpwbids4southbendin.gov, by the
time specified (local time) in the Notice to Bidders. Any Bids received after the time
specified will be returned unopened.
B. Bids will be opened and read publicly at the time and place designated in the Notice to
Bidders. Bidders, their authorized agents, and the public are invited to be present.
C. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is
delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside
as to the specific item for which the bid is being submitted. Bidders may submit separate bid
bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the
combined total of all bids submitted.
D. The Board may reject any bid that does not conform to these requirements as non-
responsive.
ADDENDA — NO VERBAL INTERPRETATIONS
A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions,
or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or
unwilling to comply with one or more requirements of the bidding document, such Bidder
should so inform the Board of Public Works in writing. Upon receipt of such information,
consideration will be given to the advisability of issuing an Addendum which would thereupon
become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days
prior to the bid opening date in order to give the Board sufficient time to consider any
necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished
to all prospective Bidders who have registered with the City. All Bidders are required to
acknowledge receipt of any Addenda by inserfing the Addendum number and the issuing date
on executed Proposals.
A. Proposals shall be rejected if they show any alteration of form, additions not called for,
conditional or alternate bids (except when and insofar as are invited), incomplete bids,
erasures or irregularities of any kinds.
B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for
each item (This does not apply to divisible bids). In case of incorect totaling of amounts and
where the unit price and the extension thereof do not agree, the unit price for each item shall
govern, and the City is authorized to correct all erroneous extension and totals for the purpose
of comparing bids.
7. TRADE DISCOUNTS
A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidders unit
price, unless otherwise specified.
B. VEHICLE BIDS
A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for
each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly
labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid
submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the
envelope clearly labeled on the outside as to the specific vehicle for which the bid is being
submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may
submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted.
B. The Board may reject any bid that does not conform to these requirements as non-
responsive.
9. TAX EXEMPTIONS
A. The City of South Bend is exempt from the payment of federal excise and transportation taxes
levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana
State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any
certificate of exemption required.
10. WITHDRAWAL OF BIDS
A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a
bid is received by the Board of Public Works prior to the date and hour for receiving and
opening bids. In such cases, the same will be returned to Bidder unopened.
H. ESCALATOR OR CONTINGENT CLAUSES
A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless
requested or permitted by the Invitation to Bid. No Proposal shall contain nor be
accompanied by any writing purporting to limit or qualify the City's right to accept such
Proposal or purporting to alter such Proposal or any Contract which may be executed
pursuant thereto.
12. PRICES MUST BE DELIVERED PRICES
A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as
specified in the Invitation to Bid. No fuel surcharges accepted.
13. AWARD— WAIVER OF TECHNICALITIES
A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the
opening of Proposals to the lowest responsible and responsive Bidder who's Proposal
complies with all the requirements prescribed, exclusive of technicalities waived. Until the
final award of the Bid, however, the right is reserved by the City to reject any and all
Proposals and to waive technical errors.
12
14. SPLITTING OF AWARDS/DIVISIBLE BIDS
A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless
the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the
lowest responsible and responsive Bidder for each item or class of items as indicated in the
bid documents.
15. BIDDER QUALIFICATION
A. The City may require any Bidder to submit evidence of qualifications, and may consider any
evidence of the financial, technical, and other qualifications and abilities of the Bidder. The
City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis
of financial resources and responsibility, possession of adequate equipment, personnel,
experience, and past record of performance to perform the obligations to be undertaken
competently and without delay.
IG. PURCHASE ORDERS
A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is
made by the City.
17. NEW MANUFACTURE
A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the
latest model of manufacture.
18. SOURCE OF SUPPLY
A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub-
contractors must be identified.
19. PACKAGING
A. All items shall be delivered strongly packed and marked according to accepted commercial
practice unless otherwise directed in the Specifications. No charge shall be made for
containers and the City shall have no obligation to return containers unless otherwise
provided by the Specifications or Special Provisions. Any items not received in good
condition will be rejected.
20. INSPECTION OF GOODS
A. The City of South Bend reserves the right to inspect and have any goods tested after delivery
for compliance with the specifications. Notice of latent defects, which would make the item
unfit for the purposes for which they are required, may be given at any time within one year
after discovery of the defects.
B. All items rejected must be removed immediately by the Contractor at the expense of the
Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold
by the City of South Bend.
C. In some cases, at the discretion of the City, inspection of the commodities or equipment will
be made at the factory, plant, or other establishment where they are produced before
shipment.
D. The above provision shall not be construed in limitations of any rights the City may have
under any laws including the Uniform Commercial Code.
21. ASSIGNMENTS
A. No person to whom a Contract has been awarded may assign his interest in the Contract
without the consent, in writing, of the City.
22. CANCELLATION
A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of
performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct
on the part of the Contractor.
23. DEDUCTION OF DAMAGES
A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the
Contractor on the Contract or any other Contract, any amount sufficient to compensate the
City for any damages suffered by it because of the Contractor's wrongdoing.
13
24. METHOD OF INVOICING FOR PAYMENT
A. Contractor shall bill the City of South Bend
1. On regular invoice form giving a complete and detailed description of the goods delivered,
including purchase order number.
2. If the Contractor allows a discount, the period of time in which the City must make
payment to qualify for the discounts shall be computed from the date the City received the
invoice (completely filled out), or the date the goods are delivered and accepted,
whichever may be later, and shall not be less than twenty (20) days.
3. If more than one shipment is made under the Contract and on the same purchase order,
the City will make partial payments on a basis that is agreeable to both parties.
25. OWNERSHIP OF GOODS
A. The goods which are the subject of the Contract shall remain property of the Contractor until
delivered to and accepted by the City of South Bend.
26. ESTIMATED QUANTITIES
A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents
the estimated requirements of the City for a specified period of time, the unit price and the
extended total price thereof shall be used only as a basis for the evaluation of bids. The
actual quantifies necessary may be more or less than the estimate, but the City shall neither
be obligated nor limited to any specific amount. The City will, if at all possible, restrict
increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict
decreases to twenty percent (20%) of the estimated quantity.
27. TERM "OR EQUAL"
A. Where the term "OR EQUAL" is used in these Specifications, the Bidder deviating from
specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed
article or equal. The City of South Bend shall be the sole judge in determining if the "OR
EQUAL" offered meets the Specifications.
28. INDEMNIFICATION CLAUSE
A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its
agents, officers, and employees from all costs, losses, claims and suits, including court costs,
attorney fees, and other expenses, arising from or out of the negligent performance of this
Contract by the Bidder or because or arising out of any defect in the goods, materials or
equipment supplied by the Bidder.
14
Standard Features
2021 - 2559 - CAMRY HYBRID HYBRID LE SEDAN -
ECVT - Continously Variable
• MECHANICAL & PERFORMANCE
• Hybrid Synergy Drive System
• 2.51, 4-Cyl Engine
• 208 Combined System Net Horsepower
• Electronic Continuously Variable Transmission (ECVT)
• SAFETY & CONVENIENCE
• Toyota Safety Sense 2.5+: Pre -Collision Sys w/Pedestrian Detection, Full -Speed
Dynamic Radar Cruise Control, Lane Departure Alert w/Steering Assist, Lane Tracing
Assist, Automatic High Beams, Road Sign Assist
• Star Safety System
• Backup Camera
• Safety Connect w/1 -Year Trial
• EXTERIOR
• 16 -in Steel Wheels
• Bi -LED Combination Headlights w/Auto On/Off Feature
• LED DRLs w/On/Off Feature
• INTERIOR
• Audio - 7 -in Touchscreen, 6 Speakers, HandsFree Bluetooth Phone/Music, USB Media
Port, 2 USB Charge -Ports, SiriusXM w/3 -Month All Access Trial, Android Auto &
Apple CuPlay Compatible
• 4.2 -in TFT Multi -Information Display
• Power Driver Seat w/Lumbar Support
• Dual -Zone Auto Climate Control
• Smart Key System w/Push Button Start
• For Full Product Details Please Visit Toyma.com/camryhybrid
NOTE: Standard features are based on information available when this page was posted and are
subject to change without notice.
CITY OF SOUTH BEND
BID FOR SPEC F — 2020 OR NEWER MED -SIZE FOUR DOOR HYBRID
SEDAN AUTOMOBILES
BID DUE DATE: NOVEMBER 24, 2020 9:00 a.m.
NOTES & EXCEPTION PAGE
COLORS INCLUDED IN BID:
SUPER WHITE
PREDAWN GRAY
CELESTIAL SILVER
MIDNIGHT BLACK
GALACTIC AQUA
BLUEPRINT
COLORS NOT INCLUDED IN BID FOR ADDITIONAL COST OF $365.00:
RUBY FLARE PEARL
PAYMENT IS DUE WITHIN 30 DAYS OF DELIVERY TO YOU.
CANBY HYBRID MODELS
Powartnln
Hybrid: 2.5 -Lifer Dynamic Force 4 -Cylinder Engine
Hybrid system net power: 208 he (155 kW)
51 city/53 hwy/52 combined est. mpgra
Electronically controlled Continuously Variable
Transmission(ECVT)
Eaterierfeatures
Bi -LED combination headlights with auto on/off feature
LED Daytime Running Lights (DRQ with on/off feature
Dark gray front grille
• 16 -in, steel wheels and P205/55R16 tires
• Acoustic noise -reducing front windshield
• Shark -fin antenna
interior and Safety Features
• Toyota Safety Sense- P (TSS -Re
•
Dual zone automatic climate controlwith air finer. electric
compressor and humidity sensor
Audio— includes 2 -in, touch -screen with Android Auto^" &
Apple CarPlaya' & Amazon Alexaa compatibility
Integrated backup camerae with projected path
4.2 -in. TFT M inti- I nformation Display (MID)
Three USB ports' (one 1.SV and two 2.1V)
Fabric -trimmed front seats with passenger -side seetbackpockeb
B -way power -adjustable drivers seat with power lumbar support;
6 -way adjustable front passenger seat
• 60/40 split fold -down mar seat with center armrest
with cup homers
Tilt/telescopic 3 -spoke steering wheel with audio,
Multi- Information Display (MID) and Rluetoothr•
hands-free phone controls
• 4 -mode switch (EV)" ECO, Normal and Sport)
Layered wood interior trim
• Smart Key Systeme on front doors and trunk with
Push Button Start
• Power windows with 4 -window auto up/down, jam protection
and retained -power features
Power door locks with automatic backing feature
Electric Parking Brake (EPB)" with Brake Hold"
• Ten airbags•°
• Hill Start Assist Control(HAC)'s
Optiena and Packages
• Power tilt/slidemoonroof
• Convenience Package includes
- Homei-inkaa" universal transceiver
-Auto-dimming rearview mirror
• Audio Upgrade Package includes
-Audio Plus with 8 -in touch -screen
- pi -compatible wireless smartphone charging'°
• Blind Spat Monitor (BSMY with Rear Cross -Traffic Alert (ROTA]'°
Hybrid SE
nee s u ar molar=s ma wee annex an Hrb na tF
Iewertreln
• Hybrid 2.5 -Liter Dynamic Force 4 -Cylinder Engine
• Hybrid system net power: 208 he (155 kW)
• 44 city/47 hei combined est. mi
• Electronically controlled Continuously Variable
Tranimission[ECVT)
Extariwf<atures
• Black front grille with sport mesh insert
• Color -keyed sport side rocker panels
18-inblack machined -finish alloy wheels and P235/45R1B tires
Color -keyed rear spoiler
Single exhaust with dual chrome tips
Interior and Safety Features
• Sport SofTex•-trimmed" front seats with fabric inserts, seatta ck
pockets; 8 -way power -adjustable driver's seat with pourer lumbar
support; 6 -way adjustable front passenger seat
Leather -trimmed tits/telescopic 3 -spoke steering wheel with
Bluetootle h° ershands-free pholne contolon Display (MID) and
Embossed mesh Interior trim
Options and Packages
Power tilt/slide moorri
Convenience Package includes
- Homel-inka" universal transceiver
-Auto-dimming rearview mirror
• Audio Upgrade Package Includes
- Audio Plus with 8 -in. much -screen
-
Qi -compatible wireless smartphone charging'°
Blind Spot Monitor (BSMy with Rear Crass -Traffic Alert (RCTA)w
...k ARaurwsJ'?
W.
Hybrid XLE
Addrearrcplaces feawreronneaon Hybrid LE
Powertrain
Hybrid 2.5-1.1ter Dynamic Force 4 -Cylinder Engine
• Hybrid system net Power. 208 hp (155 kW)
• 44 cityi hwy/46 combined est. mpg"
• Electronically controlled Continuously Variable
Tzansmisslon(6CVp
Exterior Features
LED headlights with fully integrated LED Daytime Running
Lights (DRQ with auto on/off feature
• LED taillights
• Bright metallic front grille
• Color -keyed heated power outside mirrors with turn signal and
blind spot warning indicators
• 18 -in. silver machined-flnish alloy wheels and P235/45RIS tires
Singleexhaust with chrome finisher
f.i.r and Safety PeaWres
• Bond Spot Monitor(BSM)' with Rear Cross -Traffic Alert(RCTA)w
Dual zone automatic climate control with air filter, electric
compressor, humidity sensor and rear -seat vents
• Tiger Eye wood interior trim
• Aum -dimming rearview mirror
Ambient interior lighting
Three USB ports' (one 1.SV and two 2.1V)
Opdotw and Packages
• Power tilt/slide moonroof
Navigation Upgrade Package" includes
- Premium Audio with 1BLe w/Clari-Fix" and
Dynamic Navigations'
Drivergssist Package includes
-10-in. calor Head -Up Display (HUD)
- Bird's Eye View Camera" with Perimeter Scan
- Intelligent Clearance Sonar (ICS° with Rear Cross -Traffic
Braking (RCTB)w
- Multi -stage ventilated front seats
• Adaptive Headlights
She numbne r Abates In .linos ve, sinka,.
FEATURES
Hear.
see oumfereaf-ir.. moistloem -coon 5=Standard O=Optional - =Not available v- Feature is available as part of an option package.
FEATURES(—.Ii.ue2)'
X EID
EIfTER10R([wNnuedL L LE %LF %LEVa RE X14NRNAM %SE %SE V6 iR0 SME MLE
EDMON
Black AWU badge _ _ _ _ _ p
See--beretl bomome i. D1.1—res-1- 5=SUntlartl O-OPVcnal-=Notavailable P= Feature is available as part of an opfion package.
PEAT UPES(coIt, nued)' sE —P
HVBAI�
See numbeectl rootnotes 11 pedluees section. 5 = Standard 0 =Optional - = Not available P- Feature is available as part of an option package.
FEATURES(mntinued)'
Rod.,
E X 9RIn
I IE %IE %LEVE SE NIDXRXROE %5E %SEVa iRD LE SE %LE
_._.._ __ ................n _..., o.....a.......-........ wooma
3 -mode switch (ECO, Normal, Sport) s s S s s
d-mode—switch (EV• ECO, Normal, Sport) s s s
10-0. color Head -Up Display (HUD) with customizable settings, speedometer, shift position,
TSS -Pp Indicators, audio, phone, outside temperature and adjustable brightness S s
10-m. color Head -Up Doplay (HUD) with customizable settings, speedometer, navigation, shift
position, compass,TSS-Pe indicator,, audio, phone, outside temperature and adjustable brightness P P P P
10 -In, color Head -Up Doplay (HUD) with customizable settings, speedometer, navigation,
Will position, compass, TSS -Pp indicators, audio, phone, outside temperature, Hybrid System
Indicator and adjustable brightness _ P
Bird's Eye View Cameram with Perimeter Scan, overhead 360 -degree view in Drive and Reverse,
Ire numderM f—uppos in DNdoopes seciion. S -Standard o=Optional - Notavailable P=Feature is available as part of an option package.
FEATURES(nmmoee)`
L IF xm vm ve m ui¢urtusne vav va ve vvn NYBPID
see c—cereL kes,..s in cl.kaares section. P=Standard O-Optional-=Notavailable P= Feature is available as part of an option package.
SPECIFICATIONS
L LE XLE XLEV6 SE SE NIGHTSHADE XSE XSEV6 TRn
EDmON
ENGINE
3.5 -Liter V6 DOHC 24 -Valve D -4S Dual Injection with
Dual WT -i; 301 hp D, 6600 rpm; 267 tb: N.@ 4700 rpm N/A N/A N/A Standard N/A N/A N/A Standard Standard N/A N/A N/A
COMPRESSION RATIO
134:1 13.0:1 13.0:1 11.8:1 13.0:1 13.0:1 13.0:1 11.8:1 11.8:1 14x:1 14.0:1 14.0:1
EMISSIONRATING
Federal Environmental Protection Agency (EPA)
Emission Standard: Tier 3 Bin 30 Standard Standard Standard N/A Standard Standard Standard N/A N/A Standard Standard Standard
California Air Resources Board (CARE) Emission Standard:
Low Emission Vehicle(LEV) IIL Super Ultra Low Emission
VeFide KULEV130 Standard Standard Standard N/A Standard Standard Standard N/A N/A Standard Standard Standard
N/A N/A N/A Standard N/A N/A N/A Standard Standard N/A N/A N/A
1.-115) Imaxsysi tmaxsysl
Hybrid System Net Power N/A N/A N/A N/A N/A N/A N/A N/A N/A 208 HP 208 HP 208 HP
TRACTION BATTERY
Seated Lithium-ion(LI) N/A N/A N/A N/A N/A N/A N/A N/A N/A Standard Standard Standard
VOLTAGE
Voltage N/A N/A N/A N/A N/A N/A N/A N/A N/A 259.0V 2590V 259.0V
TRANSMISSION
Direct Shift -BAT B -speed Electronically Controlled automatic
Transmission with intelligence (ECT -0 with seauen0al shift made Standard Standard Standard Standard Standard Standard Standard Standard Standard N/A N/A N/A
motle N/A N/A N/A N/A N/A N/A N/A N/A N/A Standard Standard Standard
SeenumEeardI-Nance in Disclosures motion.
SPECIFICATIONS (continued,
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MECHANICAL/PERFORMANCE (wnuww)
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DRIVETRAIN
Front-Wheel Drive (FWD)
Standard
Standard
Standard
Standard
Standard
Standard
Standard
Standard
Standard
Standard
Standard
Standard
All-Wheel Drive(AWD)
N/A
Optional
Optional
N/A
Optional
Optional
Optional
N/A
N/A
N/A
N/A
N/A
BODYCONSTRUCTION
Unitized body with Front and rear anti-vibration sub-frames
Standard
Standard
Stantlard
Standard
Standard
Standard
Standard
Standard
N/A
Standard
Standard
Standard
creased-thickness underbody braces and added rear seat
V-bracing
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Standard
N/A
N/A
N/A
SUSPENSION
N/A N/A N/A
BRAKES
Power -assisted ventilated 12 -in. Front disc brakes; solid
11.06 -in. rear disc brakes with hydraulic brake booster,
see nu mCeeM bran -ac Disclosures section.
Shoulder room 57.7/55.7 577/557 5]]/55.7 57.7/55.2 577/55.7 57.7155.7 57.7/55.7 5)7/55] 57,7/55.7 577/557 577/557 577/557
Hip room 554/547 554/54.7 554/547 554/547 554/547 554/547 55,4/54.7 554/54.7 554/547 554/54.6 554/54.6 554/54.6
Legroom 421/384 421/38.0 421/38.0 421/30.0 431/38.0 421/38.0 421/38.0 421/38.0 421/38.0 421/380 421/380 421/380
WEIGHTS AND CAPACITIES
Seating capacity
MILEAGE ESTIMATES )mpg city/Nghway/cambiner)"
Front -Wheel D rive(FWD) 29/41/34 28/39/32 27/38/31 22/33/26 28/39/32 20/39/32 27/38/31 22/32/26 22/31/25 51/53/52 44/47/46 44/47/46
All -Wheel Drive (AWD) N/A 25/34/29 25/34/28 N/A 25/34/29 25/34/29 25/34/28 N/A N/A N/A N/A N/A
See numeered footnote: in of:no:me::enion.
Document A31OTM - 2010
Conforms with The American Institute of Architects AIA Document 310
Bid Bond
CONTRACTOR:
SURETY:
(lime. legal.sralrmandadrhess)
(Name,legal.nmua nrrdpnnciprdpGrce r�hurinnss)
Jordan Automotive Group dba Jordan Ford
The Hanover Insurance Company
609 E. Jefferson Boulevard
440 Lincoln Street
This document has importantlegal consequences. Consultation
Mishawaka, IN 46545
Worcester, MA 01653
with an attorney is encouraged
with respect to Its completion or
OWNER:
modification.
(,Yana, lagalstanuandaddrus/
Any singular reference to
City of South Bend
Contractor, surety, Owner or
other party shall be considered
1045 West Sample Street
plural where applicable.
South Bend, IN 46619
BOND AMOUNT: $ 10% Ten Percent of Amount Bid
PROJECT:
(,inure. location or address, mrdl'roJcctmnnher, iJarq)
City of South Bend, IN, 2020 or Newer Med-Size Four Door Hybrid Sedan Automobiles, Spec F.
The Contractor and Sump• are bound to the Owner in the amount set forth above, for the payment otAwhich the Contractor and Surety bind
thcnhselvcs, their heirs asecmon, administrators, successors and merigns,jointlyand severally, as provided hcmin. The conditions of this
Bond aro seat Knot if the Owner occcpts the bid of the Connector within the time specified in the bid documents, or within such time period
as may be agreed to by Iho O vaer and Connector, and Iho Contractor either (I) enters into a contract with the Owner in accordance with
the terms oforuch bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a mirmy admitted in
ilia jurisdiction of ilia Project mid otherwise acceptable to the Oliver, for the faithful performance of such Contract and for the prompt
payment oflabor and material furnished in Ore prosecution thereof. or (2) pays to the owner the difference, not to waxed ilia amount of
this Bond, between Ilia amount specified in said bid and such larger amount for which tie Owner may in good faith contmet with another
parry to perlitnn Ile work covered by said hid, then [his obligation shall be null and void, otherwise to remain in fall force ural etreat. The
Surety hereby waives any notice elan agreement between the Owner and Connector to extend the time in which the Owner may accept the
bid WaNcrol'nnlice by the Surety xholl not apply to any extension eseeeding laxly (60) days in the aggregate beyond the time lav
acceptance ofbidx sWei lied in the bid documents, and Ibe Oliver and Connector xhull obtain the Surmyrs clinical fav an exlenxian beyond
shx1y(60)days.
Iftbis Bond is issued in connection with a subconimctoes bid too Contractor, the teras Contractor in this Bond shall be deemed to be
Subcontractor and the terns Owner shall be deemed to be Contractor.
When Ihix Band tax been famished to comply wilh a xtalmory or other legal requirement in the hwalinn ol'the Project, any pnwisian in
this Blind cmifiming with mid statutory lir legal requirement %hall be deemed deleted IwmImm and provisions conforming to such
xtommry or other legal requirement shall be deemed incorporated hcmin. When an Ibmished, [lie intent is that this Burnished be combined
mx a smminry band and not as u common law brad.
Signed and scaled this 24th day.of November, 2020
s-00541AS 8110
Jordan Automotive Group dba Jordan Ford
(PrindynD (Swap
By:
The Hanover Insurance Company
(S."009 J ,,
masKellie A. Meyer Attorney -in -Fact
Surety Phone No. 508-853-7200 x-4476
THE HANOVER INSURANCE COMPANY
MASSACHUSETTS BAY INSURANCE COMPANY
CITIZENS INSURANCE COMPANY OF AMERICA
PoWER OF ATTORNEY
nay annum one acts m trove named herein, and they have no authority to bind the Company except In the manner and to the
extent herein stated.
KNOW ALL PERSONS BY THESE PRESENTS:
That THE HANOVER INSURANCE COMPANY and MASSACHUSETTS BAY INSURANCE COMPANY, both being emporetions organized and existing a derthe
laws of the Slate of New Hampshire, and CITIZENS INSURANCE COMPANY OF AMERICA, a corporation unionized and existing under the laws of the State of
Michigan, (her0lnaher individually and mlledively Me'Company) doe. hereby constitute antl appoint,
Jeffrey C. Carey, Mary T. Flanigan, Christy M. Belle, Patrick T. Prlbyl, losing J. Scarborough, Charles R. Teter, III,
Chari... D. Lasater. Evan D. SUOmore, Rebecca S. Leal, C. Stephens Griggs, Tamils M. Fry, Kellie A. Meyer, Veronica Lawver andlor Lauren Scott
Of Location Companies of Kangas City, NO each individually, If there be more Nan oma named, as its true and lawful anomey(M in -fad to sign, execute, seal,
acknowledge and deliver for, and on its behalf. and as its act and deed anyplace witrin the United States, any and all surety Wnds, racegnbances, undertakings, or
other surety obligators. The execution of such surety bonds, recognimnces, undertakings or surety obligations, in pursuance of these presents, shall be as Nlding
upon the Company as if they had been duly signed by Ne president and attested by the secretary of the Company, in their own proper persons. Provided however,
that this power of alromey limits the acte of Pose named herein; and they have no authority to bind Ne Company except in the manner stated and Wire extent of
any IlmlWgon stated below:
Any such obligations in the United States, not to exceed Fifty Million and Noll 00 ($50,000,000) In any single Instance
That this power is made and executed pursuant W the authority ofthe following Resolutions passed by Ne Board of Directors ahead Company, and said Resolunins
remain In full force and effect
RESOLVED: That the President or any Vice President In conjunction with any Vice President, he and may hereby are authorized and empowered W
appoint Attemeys-in-fact of Pe Company, in its name and as it acts, to execute and acl nowlei for and on Its behalf as surety, any and all bonds,
recegnisanoes, contracts of Indemnity, waivers stall lion and all other writings obligatory in the nature thereof. with powerto attach thereto the seal ofthe
Company. Any such writings so executed by such Attomeys-in-fact shall be binding upon the Company as If they had been duly executed and
acknowledged by the regularly elected officers of the Company in their own proper persons.
RESOLVED: That any and all Powers of Allomey and Carded Copies of such Powers of Attorney and certification in respect memo, granted and
executed by the President or Vice President In conjunction with any Vice President ofthe Company, shall be binding on the Company W Me same extant
as (fall signatures Pemin were manually affixed, even though one or more ofany such signatures Pemn may bB Facsimile. (Adopted OctabMT,1981—
The Hanover Insurance Company; Adopted April 14, 1982—Massachusetts Bay Insurance, Company; Adopted September 7,2001 — Cifinew Insurance
Company of America and affirmed by each Company on March 24, 2014)
IN WITNESS WHEREOF, THE HANOVER INSU RANCE COMPANY, MASSACHUSETTS BAY INSURANCE COMPANY and CITIZENS INSURANCE COMPANY
OF AMERICA have caused Nese presents to be sealed with their respective corporate seals, duly arrested by Iwo Vice Presidents, PIs as dayaf October,2020.
THE HANOVER INSU
E COIAPANY
THE HANOVER INSURANCE COMPANY
MASSACHUSETTS I
URANCECOMPANY
K"MCHUBETTBSAYINSURANCECOMPANY
CR12EN8INSU
�EC"PAKYCA
q 81NSURANCE COMPANY OF AMERICA
ryen J
vicePnaMwl
A4N �V
rkt Vs.PrealEant
We
THE COMMONWEALTH OF MASSACHUSETTS )
COUNTY OF WORCESTER )ss,
came the above named Executive Vice President and Vice President of The Hanover Insurance
nadny ane V weans InsuranY tympany or Amerce, respectively, eMat Me said corporate seals and their signatures as officers were duty -aRxed and
subscribed to sad Instrumento Pe authorll and direction of said Corporations,
ARLEEN e law ,/
xelm nmae OL. /.
Wmlyyn GaMy gne nV. .11mon., NWary 16-6Rc`—'
Amt said, My Commbgbn Exlplres June 15,2023
I, the undersigned Vice Presidental The Hanover Insurance Company, Massachusetts Bay Insurance Company and Citaens Insurance Company of Amedce,
hereby certitythet me above and foregoing k a NII, two and Coned copy of the Original PowerofAtiomeyissued Metal Companies, and do herebyfudherear ify
that the said Powers of Attamey are still In New and e0ect
GIVEN under my hand and the seals of said Companies. at Worcester, Massachusetts, this 24th day of November 2020
CERTIFIED COPY mEiMX RMS CROMPANT
ACX08ElT8 EAT WEURAMCE COMPANY
MB IM8)I� AME111G
CwkaA MEga,ip[ EMrM