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HomeMy WebLinkAboutOpening of Bids - One (1) or More, 2020 or Newer, Vacuum Air Street Sweeper - Spec R - BEC Enterprises LLC.CITY OF SOUTH BEND, INDIANA SELLER'S BID FOR SALE OR LEASE OF MATERIALS SPEC R — ONE (1) OR MORE 2020 OR NEWER VACUUM AIR STREET BID NAME SWEEPER FOR BIDS DUE November 24, 2020; 9:00 a.m. Date: 11/20/2020 Bidder (Firm): Brown Equipment Company Address: 10603 Majic Port Lane City/State/Zip: Fort Wa Agent of Bidder (if Applicable): e, IN 46819 Telephone Number: ( 800 ) 747-2312 1SpU TFI eE%� 1. O p W rrncr: Z, When the prospective Contractor is unable to certify to any of the statements below, it shall attach an explanation to this Affidavit. CONTRACTOR'S NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT, CERTIFICATION REGARDING INVESTMENT WITH IRAN, EMPLOYMENT ELIGIBILITY VERIFICATION, NON-DISCRIMINATION COMMITMENT AND CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS OR FOUNDRY PRODUCTS (Must be completed for all quotes and bids. Please type or print) STATE OF Indiana ) ) SS: Allen COUNTY ) The undersigned Contractor, being duly sworn upon his/her/its oath, affirms under the penalties of perjury that: Contractor has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding. Contractor further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale; and 2. Contractor certifies by submission of this proposal that neither contractor nor any of its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency; and Contractor has not, nor has any successor to, nor an affiliate of, Contractor, engaged in investment activities in Iran. a. For purposes of this Certification, "Iran" means the government of Iran and any agency or instrumentality of Iran, or as otherwise defined at Ind. Code § 5-22-16.5-5, as amended from time -to -time. b. As provided by Ind. Code § 5-22-16.5-8, as amended from time -to -time, a Contractor is engaged in investment activities in Iran if either: i. Contractor, its successor or its affiliate, provides goods or services of twenty million dollars ($20,000,000) or more in value in the energy sector of Iran; or ii. Contractor, its successor or its affiliate, is a financial institution that extends twenty million dollars ($20,000,000) or more in credit to another person for forty-five (45) days or more, if that person will (i) use the credit to provides goods and services in the energy sector in Iran; and (ii) at the time the financial institution extends credit, is a person identified on list published by the Indiana Department of Administration. 4. Contractor does not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the Contractor subsequently learns is an unauthorized alien. Contractor agrees that he/she/it shall enroll in and verify the work eligibility status of all of Contractor's newly hired employees through the E -Verify Program as defined by I.C. 22-5-1.7-3. Contractor's documentation of enrollment and participation in the E -Verify Program is included and attached as part of this bid/quote; and Contractor shall require his/her/its subcontractors performing work under this public contract to certify that the subcontractors do not knowingly employ or contract with an unauthorized alien, nor retain any employee or contract with a person that the subcontractor subsequently learns is an unauthorized alien, and that the subcontractor has enrolled in and is participating in the E -Verify Program. The Contractor agrees to maintain this certification throughout the term of the contract with the City of South Bend, and understands that the City may terminate the contract for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days after being notified by the City. 6. Persons, partnerships, corporations, associations, or joint venturers awarded a contract by the City of South Bend through its agencies, boards, or commissions shall not discriminate against any employee or applicant for employment in the performance of a City contract with respect to hire, tenure, terms, conditions, or privileges of employment, or any matter directly or indirectly related to employment because of race, sex, religion, color, national origin, ancestry, age, or disability that does not affect that person's ability to perform the work. In awarding contracts for the purchase of work, labor, services, supplies, equipment, materials, or any combination of the foregoing including, but not limited to, public works contracts awarded under public bidding laws or other contracts in which public bids are not required by law, the City, its agencies, boards, or commissions may consider the 2 Contractor's good faith efforts to obtain participation by those Contractors certified by the State of Indiana as a Minority Business ("MBE") or as a Women's Business Enterprise ("WBE") as a factor in determining the lowest, responsible, responsive bidder. In no event shall persons or entities seeking the award of a City contract be required to award a subcontract to an MBE/WBE; however, it may not unlawfully discriminate against said WBE/MBE. A finding of a discriminatory practice by the City's MBE/WBE Utilization Board shall prohibit that person or entity from being awarded a City contract for a period of one (1) year from the date of such determination, and such determination may also be grounds for terminating the contact for which the discriminatory practice or noncompliance pertains. 6. The undersigned contractor agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions. Contractor agrees not to discriminate against or intimidate any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex handicap, national origin or ancestry. Breach of this provision may be regarded as material breach of contract. I, the undersigned bidder or agent as contractor on a public works project, understand my statutory obligations to the use of steel products or foundry products made in the United States (I.C. 5-16-8-1). I hereby certify that I and all subcontractors employed by me for this project will use steel products or foundry products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. I hereby affirm under the penalties of perjury that the facts and information contained in the foregoing bid for public works are true and correct. Dated this 20th day ofNovember, 2020 Brown Equipment Company Contractor/Bidder (Firm) Signature of ContractorBidder or Its Agent Scott Brown, Operations Director Printed Nam and Title Subscribed and sworn to before me this day of , 20-ZO My Commission Expires Notary I County of Residence's 3 (To be completed only by Contractors/Bidders claiming to be a "local Indiana business"pursuant to I.C. 36-1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the political subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An "affected county" refers to St_ Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50, 000 • 3% for a purchase expected by the purchasing agency to beat least $50, 000 but less than $100, 000. • I % for a purchase expected by the purchasing agency to be at least $100, 000. Date: Pursuant to I.C. 36-1-12-22, Project Joseph County, Indiana. claims a local Indiana business preference for (Project # ) located within the City of South Bend, St. ❑ The location of the principal place of business is (Address) ❑ St. Joseph County, Indiana ❑ The following county located adjacent to St. Joseph County, Indiana: ❑ The majority of the business's payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. ❑ The majority of the business's employees for the 12 months prior to the date of this Bid are residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCL4L SECURITY NUMBERS. 0 Dated this day of , 20 Contractor/Bidder (Firm) Signature of Contractor/Bidder or Its Agent Printed Name and Title SPECIFICATIONS FOR A 2020 OR NEWER VACUUM AIR STREET SWEEPER It is the intent of these specifications to describe a vacuum air dual sweep street sweeper on a conventional cab and chassis with dual steering. The unit shall be bid as a compete unit, no split or partial bids will be accepted. Units bid shall have been manufactured in the USA. Units to be bid with and without trade-ins. Vendor to complete bid proposal, trade-in, and nondiscrimination commitment contained in this bid specification and attach to the submitted bid. These specifications are the minimum scope of the technology and performance needed for the City of South Bend Street Sweeping Program. A responsive bidder must provide a sweeper that meets the criteria of this specification. Vendor shall provide all information requested in specifications to qualify for the bid. Vendor shall indicate YES or NO for each area of the specification. Any exceptions to the following specifications must be noted on a separate sheet and attached to the bid in order for the bid to be valid. The City of South Bend reserves the right to reject any and all bids which, in its judgment, will be in the best interest of the City of South Bend. SPECIFICATIONS SHALL BE AS SPECIFIED Chassis: Conventional design with 33,000 GVW minimum and / NO factory installed dual steering. Both operator stations to include separate controls and gauges as specified. Each station to function independently of the other. Wheel base to meet sweeper manufacturer specifications. Auto Lube System to be included. Front Axle: 12,000 lb minimum. YES NO Front 12,000 lb minimum, flat leaf springs with shock ®/ NO Suspension: absorbers. Rear Axle: 23,000 lb. minimum. YES NO Two speed rear axle having ratios conducive to both transport and sweeping speeds. Rear 23,000 lb. flat leaf springs with 2,000 lb. auxiliary and Q/ NO Suspension: radius rod. M Engine: A turbo charged inline six cylinder electronic controlled /NO diesel engine, with no less than 250 hp. Emergency shutdown system for low oil, high water temperature. Radiator fan to be modulate type. Air filters shall be replaceable paper type. Oil filters shall be full flow type. Fuel system to include primary and secondary filters and fuel/water separator. Air cleaner restriction indicator. Engine warranty to be 5 year/100,000 miles. Cooling: Heaviest available for model bid. System shall be ®/ NO equipped with overflow recovery system, corrosion resistor mechanism, and sight glass. Permanent anti- freeze set to minus 35 degrees. Transmission: Allison automatic transmission 3500 RDS series or M/No equivalent. Furnished with transmission temperature gauge, internal oil filter, and oil cooler. Allison extended service coverage shall be included, 5 year/unlimited miles. Fuel Tank: 50 gallon minimum capacity. Tank to be marked "diesel / NO fuel". Davco Series 243 heated fuel/water separator or equal located in the engine compartment. Tank to supply sweeper and chassis engines. 6 gallon minimum DEF tank to be included. Electrical: Two (2) maintenance free batteries, 1800 CCA, (M/NO alternator 160 amp minimum, solid state circuit protection system. Lighting per DOT specifications, all electrical connections to be waterproof. LED stop, tail and turn lights. Power window and locks to be included. Frame: 120,000 PSI frame. Heavy duty single rail. Frame to (M/NO have section modules of 15.00 and RBM of 1,200,000 in/lbs minimum. Front and rear tow hooks, heavy duty steel front bumper. Brakes: Dual air brake system: Front cam 16.5" x 5", rear cam ED/NO 16.5" x 8.62". Bendix AD -9 Air Dryer with heater or equal. Automatic slack adjusters, full vehicle anti-lock brakes and dust shields. Paint: Cab and sweeper shall be furnished with two (2) coats of / standard white, Du Pont Imron paint. NO Steering: Chassis manufacture dual operator's stations with dual ED/NO steering locations, for safety only one operators station to function at a time. Power assist. Tilt steering column at both stations to be included. Tires & Steel disc wheels, 118225 14 ply. tubeless radial tires, YE / NO Wheels: front highway, rear mud and snow. All wheels to be hub piloted. Cab: Conventional, air ride cab with dual steering and ® NO operator stations complete. Equipped with tinted windshield, door and dash operated dome light, cigarette lighter, Air suspension seats (both) with HD cloth trim, door windows and locks to be electrically operated, dual air horns, heavy duty heater/defroster, air conditioning, dual sun visors, insulated head liner, intermittent electric wipers and washers, heated and remote controlled 16" x 7" west coast mirrors with 8" convex spot mirrors and dual hood mounted convex spot mirrors. Cab to include AM/FM radio with Bluetooth and microphone. Dual cab entrance assist handles. Cab mounted strobe light to be included. The following gauges shall be dash mounted at both the right and left operator's station: fuel, tachometer, hour meter, volt meter, oil pressure, water temperature, and transmission temperature. Chassis to be equipped with an electronic back up alarm. Cab to have premium insulation package. Engine Heater: 750 W Block Heater with waterproof receptacle located 0/ NO under driver's door. Exhaust: Horizontal exhaust with vertical tail pipe located as to ®/ NO not interfere with the mounting of the sweeper body and mechanisms. Safety: Truck and equipment to conform to all D.O.T. M/ NO requirements including back up warning device. Warranty: Chassis 24 months/unlimited miles complete. Engine Ea NO and drive train as specified. The unit shall be awarded as a complete street sweeper. The successful bidder will be responsible for all warranty repairs and/or the transportation of the unit to and from authorized warranty repair facility within 8 hours of notification. Failure to do so will result in a $200 per day late charge. Exceptions to this policy may be grounds to reject a vendors bid. Debris Hopper: 8 yard minimum capacity. High chromium stainless steel / NO floor sides, roof, and door. Floor to be sloped to the door. 6,000 square inch minimum debris filter screen, rear dump design with hydraulic tilt and hydraulic open, close, and lock of the rear door. Hopper to include vibration system to help remove debris. Hopper to include access doors on both sides for manual loading of large debris. Hopper to include a drain to remove excess liquid. Hopper must have adequate number of water spray nozzles to help wash debris from the hopper when at the dump site. Hopper to include a deluge washout system. Unit must be equipped with debris deflector to prevent sand blasting of the hopper interior. All hydraulic controls to be located directly behind cab. All openings shall be air tight by the use of rubber seals. All sweeper hydraulics to be powered by the auxiliary engine. Hopper to include "Hopper Full" indicator to indicate when hopper has reached the maximum legal weight limit of the chassis bid. To permit longer life and lower the cost of operation, the entire debris hopper, excluding inlet wear plate and exhaust screens, shall carry a lifetime warranty as long as the customer owns the sweeper. The warranty shall include, but not be limited to, the floor, sides, roof, rear door and access doors. The warranty shall cover rust, corrosion and abrasion perforation, including normal wear and tear. Manufacturer will be financially responsible for all repairs, parts and labor, including protective coatings for the life of the sweeper. 100% parts and labor with no pro -rating or hour limitations. Vendor to be responsible for all transportation of the unit for all warranty repairs. Vendors shall supply with their bids, warranty statements from the manufacturer in complete compliance with the published warranty specifications. Failure to do so will deem your bid as non responsive. Engine: Power shall be supplied by a heavy-duty turbo charged, / NO wet sleeved industrial diesel engine. Shall have a five year 5,000 hour manufacturer's warranty. Engine shall be four cylinder, four cycle, water cooled and antifreeze protected to -40 degrees Fahrenheit. Engine shall have 115 minimum horse power, John Deere 4045T or equal. Sweeper to have a variable working speed from engine idle to 2,000 rpm. The engine must conform to current EPA regulations. No exception to this environmental legislation will be permitted. The unit shall be capable 10 of operating within a temperature range of -40 degrees Fahrenheit to +126 degrees Fahrenheit with the manufacturer's full warranty approval. Heavy duty, dry dual element air filtration with restriction indicator and Turbo III precleaner to be provided. Fuel system will have a primary filter and sediment bowl as first stage filtration from the fuel tank. Engine shall have a remote oil pan drain with accessible drain plug to allow engine oil to be externally drained during scheduled oil changes. A 12 volt 65 amp alternator minimum shall be furnished with resettable circuit breakers. High coolant temperature and low oil pressure shutdown system shall be supplied as standard equipment. The engine shall be sound suppressed and pod mounted in a low profile tub. Engine tub shall be separately mounted from the body and shall be capable of being removed from the engine sweeper framework by four (4) bolts. To reduce vibration and sound, ONLY the engine, transmission and turbine shall be "live" mounted and free floating. The engine compartment shall be fully sealed to protect against sound and dust contaminants. The enclosure must be accessible without the need to raise the body or run the auxiliary engine. The engine tub shall have access doors to facilitate cleaning and housekeeping. Counter -weighted latches shall be provided to keep doors closed during normal operation and to safeguard against ingress of debris. Engine access shall be provided by means of permanently attached, rust free alloy ladder with sure -grip treads. Engine shall have a stainless steel exhaust muffler and pipe. Engine: Auxiliary engine fuel consumption shall not exceed 4.5 (cont'd) G.P.H. (gallons per hour) while producing a continuous impeller fan speed of 3,400 RPM. Bidder shall state engine RPM required to generate an impeller fan speed of 3,400 RPM and related fuel consumption (gph). Engine power output shall be adjusted by means of an electronic, infinitely variable actuator which will provide RPM range settings from idle to 2,000 rpm. A tachometer and hour meter shall be supplied, standard. Radiator shall have a sealed and dedicated air intake duct. To ensure the air is the cleanest possible, the air intake duct shall be located in the roof of the sweeper engine compartment. Keyless start with integral cold weather start air feature shall be furnished. 10 In -Cab All sweeping controls shall be easily accessible to the yE / NO Sweeping operator from either side driving position. `Three Controls: position' switches shall be supplied for gutter brooms, nozzles and main broom. Positions one and two shall be for raising and lowering, while position three shall activate water system for sweep gear. Warning lights shall be famished for low oil pressure, high water temperature, low voltage, body weight limit, hydraulic oil level, and hydraulic oil temperature. All of the above controls in addition to the chassis engine ignition, parking brake control, and gutter broom speed control shall be centrally mounted in cab. An anti -crank device shall be provided to prevent re-engagement of starter while engine is running. Swept mileage recorder shall be provided. A clean and clear maintenance "cat walk" shall be provided for engine access. Hopper "UP" warning light and buzzer to be included and operational when either the cab or sweeper ignition switch is on. Blower: Bidder will list type of blower to be famished, how it ED/NO will be driven, and what are the advantages of the type bid. Blower impeller shall be 31 inches in diameter minimum constructed of Hardox 500 or equal steel and balanced within 1.5 grams. Blower housing to be lined 10 gauge anti -abrasion steel with inspection ports. The purchaser has demonstrated various types of vacuum sweepers and has determined that a minimum impeller fan speed of 3,400 RPM is required to effectively convey the vast majority of sweepings into the debris hopper. State engine RPM required to generate an impeller fan speed of 4,000 RPM and 20,000 CFM. Impeller exhaust port is to be sealed and air is to be exhausted horizontally through a sound suppressed roof tunnel vent. Blower drive system: To permit long life and lower cost of operation, the entire blower shall be guaranteed for 5 years. Warranty shall include all components between the engine flywheel and the blower. Warranty shall cover all components, including normal wear items, such as, but not limited to, belts, pulleys, bearings, shafts, fluid couplings, clutches, seals, etc. Warranty shall include all parts and labor for a period of 5 years. Manufacturer shall be financially responsible for all repairs, parts and labor. No pro -rating of hour limitations acceptable. Vendors shall submit warranty statements from the manufacturer with their bids. A gear -box if used shall have a fluid level sight glass and 11 12 easily accessible fill port. Blower exhaust port shall be hinged for simple cleaning, and inspection. Opening of exhaust port shall not require the removal of more than 2 bolts. Air System: A separate air tank for all sweeping air components shall MI/NO be provided. The sweeper air system shall have a protection device that will not allow the chassis air pressure to drop below 85 PSI from operation or an air loss from the sweeper. System to include a self purging air dryer/ 5 micron filter. All Air lines to be marked for identification. Air system to have DOT approved push lock fittings. Hydraulic Two stage gear driven pump having proper flow and PSI NO System: to operate all sweeping functions and hopper operation. 20 gallon minimum tank equipped with exterior sight gauge, temperature indicator, (2) spin on filters, shut off valves for filter changing, "O" ring type high pressure fittings, quick disconnect pressure check ports, and a oil to air radiator type oil cooler. No hydraulic lines to run into or through the cab. The body raise/lower shall be powered off the auxiliary. An electric over hydraulic back up system shall be furnished in the event the auxiliary engine does not start. The single hydraulic reservoir shall supply oil to both sweeper and chassis systems to defray cost of extra tank, oil, filters, etc. Component Unit to include a weather proof component locker with MaNO Locker keyed lock. This locker is to house all electrical, hydraulic and air solenoids and controls. System test ports and overrides to be included and housed in this locker. Each system shall have LED status indicators, all wiring to be color coded and numbered. Sweep Path: Bidder to list sweep path minimum with suction nozzle NO only up to maximum of simultaneous, both gutter brooms, both nozzles, and center main broom. Maximum path not to be less than 144 inches. The unit is to include full width suction nozzles for non -broom full suction sweeping. 12 Side Brooms: Dual side brooms 28 inches minimum diameter, 36" LISJ NO preferred, hydraulically driven, raised and lowered controlled by the operator from the cab. Brooms to be free floating trailing arm designed to swing rearward to prevent damage when encountering an obstacle. Both gutter brooms to be able to extend and retract while in the sweeping mode, controlled by operator from within the cab. Brooms to have variable speed control. Broom disk to be recessed to protect motor from debris damage. Both brooms to have safety locks to hold them in the up position for transit. All wire bristle tips must be unexposed when the brooms are retracted. Gutter brooms to operate individually or simultaneously. Dust Separator: A centrifugal dust separator shall be supplied inside the YES NO hopper to remove dirt from the air stream. The separator shall have a clean out door that is self opening when the debris hopper is raised allowing automatic discharge of the separator without any manual or mechanical means required by the operator. Wide Sweep or Polypropylene under -body broom shall be supplied. d YES M Extension Broom shall be 16" diameter minimum. Broom length Broom: shall be 50" minimum. Broom shall be enclosed within its own hood to prevent debris from being ejected. Broom shall be hydraulically driven at a constant speed with adjustable pressure and flotation system. Shall have a tubular steel drive shaft to drive broom instead of relying on broom core to tum the main boom. Broom shall have a minimum of four water sprays for dust control. NO BLACK IRON or GALVANIZED PIPE ACCEPTED. Broom shall be capable of being changed without removing any parts other than the broom side cover plate. Side cover plate shall require only one bolt to be removed to remove plate thus speed main broom changes. Broom shall be capable of being operated independently of all other sweep gear. This broom shall not need to be removed when switching to full width suction nozzles. Standard Nozzles to be constructed with replaceable rubber lining, YES® Vacuum Nozzle skirts and curb guards. Nozzle width to be 30" minimum and Hoses: with a pick-up area of 174". Construction to be abrasion resistant steel components. Carriages to have rubber tired 10" diameter wheels each capable of being independently adjusted. Hose connection to be quick disconnect type at lower area near 13 14 the vacuum nozzle. Hose construction to be 11" minimum inside diameter flexible rubber, steel reinforced. Nozzles to have front flapper type door controlled by the drive to vacuum leaves and larger debris. The nozzles shall extend a minimum of 15 inches and be capable of being deployed concurrently for simultaneous sweeping. M/ NO Full Width Sweeper to include a second set of nozzles to provide a Vacuum Nozzle minimum of 8 feet wide pure vacuum sweeping path. Regenerative type hoods are not acceptable. These nozzles shall be of the same construction and operation as the standard nozzles including internal water jets. All nozzles to use quick disconnect type connections for ease of conversion. Conversion of nozzles to take no longer than 60 minutes. Water System: Frame mounted rustproof polyethylene or equal 330 YES NO gallon minimum capacity tank. Water tanks shall not have a common wall with the hopper and shall not raise with the hopper. An 80 mesh cleanable filter to be located between the tank and pump accessible at ground level. Water pump to be hydraulically driven with automatic shut off when tank is empty. The operator control panel to include a low water indicator light, and spray nozzle control switches for each function. All nozzles to be removable for cleaning, vendor to indicate number and location of nozzles along with approximate time to empty one full tank of water with all nozzles in operation. Unit to include a front bumper mounted spray bar. System to include an air purge system to flush water lines during freezing conditions. A 25 foot minimum hydrant fill hose and hydrant wrench shall be supplied in a storage rack. To permit longer life and a lower cost of operation, the sweeper's water tank shall carry a lifetime warranty as long as the customer owns the sweeper. Warranty shall include and not be limited to rust, corrosion and abrasion perforation, cracking, warping, melting, LTV damage, etc. Manufacturer will be financially responsible for all repairs, parts and labor. 100% parts and labor with no pro-rating or hour limitations acceptable. Vendors shall supply warranty 14 15 statements from the manufacturer with their bids in complete compliance with the published warranty specification. Controls: Dual steering as factory installed by the chassis M/ NO manufacturer and certified by the Department of Transportation. All sweeping controls to be mounted on a central terminal for use at both operator locations. All gauges to be lighted and located on the control panel. All auxiliary engine controls to be mounted on the central control panel. All switches and controls to be clearly marked as to their function and lighted for both cab over and conventional models. Performance: Unit bid must be capable of sweeping dirt and debris M/ NO commonly found in a City street sweeping environment. The unit must be capable of cleaning the street of all dirt and debris in one pass at a sweeping speed of no less than 4 mph and maintain an acceptable level of dust control. Safety Complete unit to conform to all DOT and Federal motor M/ NO Equipment: vehicle standards. Unit to include safety props to lock the hopper in the raised position. Unit to include cab mounted strobe light with limb guard, and directional light bar with arrow mounted on the rear. Unit to include slow moving vehicle emblem, back up alarm, cab mounted 5 lb. fire extinguisher and warning triangle kit. Unit to include a "hopper raised" warning light and alarm to be operational with either the truck chassis or sweeper body ignition switches. Fuel Economy The City of South Bend continues to be proactive in ®/ NO and Reduced reducing green house gases. Vendors are asked to Emissions provide information and costs associated with any advanced systems that are designed to reduce emissions and/or increase fuel economy. Alternates: Vendor to provide pricing for the following options, lam' NO price each item separately. 1. Hydrostatic chassis drive system when in the sweeping mode. 2. In cab gutter broom tilt control. 15 IV 3. Remote camera with in cab monitor Paint & Cab to be factory white, sweeper unit to have one coat ED NO Graphics: primer/sealer and two coats standard white Dupont heron 5000 or equal. Unit to be supplied without front or side graphics stating make, model, manufacturer, or selling vendor. Manufacturer/Vendor wishing to display graphics must have prior approval of the Director of Central Services Division, City of South Bend. Manuals: One operation manual per unit, two parts and two service ED/ NO manuals shall be provided. All software, diagnostic links, scanners, and subscriptions needed for adjustments or repairs will be provided. Subscriptions will be pre -paid for a two-year period. Warranty: 12 month/2,000 hours on entire sweeper or as specified (M/NO for individual components including all parts and labor. Vendor to bid the unit as a complete sweeper and chassis. The successful bidder is responsible for any and all warranty repairs. The vendor will be responsible for any transportation outside the City limits necessary for warranty repairs to be completed. Warranty repairs or transportation of the unit for warranty repairs must begin within 8 hours of notification. Failure to do so will result in a $200 per day late charge. Any use of a City facility to perform warranty repairs must be approved by the Central Services Director. Any authorized warranty repairs performed by a City employee will be billed to the vendor at a rate $75 per hour. If warranty repair time exceeds 5 working days a loaner sweeper will be supplied to the city. If a sweeper is not available the vendor will pay the City $500 per day. Trade In: Vendor to list trade in value separately. The City of S NO South Bend reserves the right to trade all, partial, or none of the following vehicles as in the best interest of the City. SN4471 & SN4472 IV Parts All normal wear parts must be shipped within 24 hours of lam' NO Availability: the order or the parts are free excluding weekends and holidays. Vendor to list cost of the following replacement parts: Gutter Broom Section $100.00 each Main Broom Section $ 422.63 each Vacuum Nozzle $ 979.03 each Vacuum Hoses $ 599.09 each Blower Bearings $ NSA each Blower Drive Belt $ N/A each (if applicable) Blower Housing Liner $ NSA each Blower Turbine $ 3,063.78 each Service & Unit to have remote grease fittings to enable greasing / NO Training: from ground level. Vendor to supply a list of all filters on the unit. Vendor to provide 8 hours of operator and service training at the startup of the unit (s). Vender to provide the first preventative maintenance operation as specified by the Manufacturer. This PM will be performed at the Equipment Services Garage and City personnel will be in attendance for training purposes. User List: Vendor to supply current user list. This list should YE / NO include users of the model bid within the State of Indiana. Delivery: Vendor to state maximum delivery date. Due to the YES NO current age and condition of our sweeper fleet the stated delivery date will be taken into consideration when making the bid award. Liquidated damages of $200 per day, per unit shall be assessed by the City for each unit not delivered to the City within the stated delivery time after award of the bid. The complete unit and all related paperwork to be delivered FOB to: Central Services Division 1045 West Sample Street South Bend, IN 46619 17 The Board will award the bid to the lowest responsible and responsive bidding vendor. If the bid is not awarded to the lowest bidder, the factors used to justify the awards will be stated in writing at the request of any bidding vendor. The Board reserves the right to reject any and/or all bid or bids thereof and to waive any irregularities or informalities. Payment for each unit will be processed upon delivery of the unit to the City of South Bend. Number of Units: One (1) more or less. Price Guarantee: The successful bidder shall guarantee the bid price for a minimum of 12 months from the bid award date to the City of South Bend. The City reserves the right to purchase up to two (2) additional sweepers at this price Note to Bidder: Bidder to circle Yes or No for each area of this specification as listed and return with submitted bid. When a No is circled the bidder must attach an explanation of the reason and comparable technology or performance to the unit being bid. Failure to do so will be grounds to reject the bid as non-responsive. Any and all exceptions to this specification must be listed on a separate sheet and attached to the bid in order for the bid to be valid. Any system or systems required in the operation, maintenance, or safety of a complete working unit and not described in this specification should be noted and explained on a separate sheet and attached to the bid. Winning bidder will have ten (10) days after receipt of Purchase Order to post a 100% Performance Bond. UM BID NAME FOR BIDS DUE kSpUTfI y� O 1p BID/PROPOSAL c CITY OF SOUTH BEND x 1865 SPEC R — ONE (1) OR MORE 2020 OR NEWER VACUUM AIR STREET SWEEPER November 24, 2020; 9:00 a.m. Description Year/Make/Model Unit Price Vacuum Street Sweeper 2021 Johnston/Bucher Municipal V65T $ 295,000.00 Year Make/Model — Trade In Unit Price 2012 SN4471 Global Sweeper 1 G9GM4HH9CS462009 $15,000.00 2014 SN4472 Johnston Sweeper 1FVACYDT8EHFM4874 $20,000.00 Alternate # Description Cost Total 1. Hydrostatic chassis drive system when in the sweeping mode. $ 0.00 $ 0.00 2. In cab gutter broom tilt control. $ 4,200.00 $ 4,200.00 3. Remote camera with in cab monitor $1,600.00 $1,600.00 Estimated number of days for delivery from award date. 120-150 Bidder (Firm): BEC Enterprises LLC., dba Brown Equipment Company Address: 10603 Majic Port Lane City/State/Zip: Fort Wayne, IN 46819 Telephone Number: 800-747-2312 Fax Number: 260-478-1475 By (Signature) 19 Scott Brown (Printed Name) Operations Director (Title) NON -COLLUSION AND NON -DEBARMENT AFFIDAVIT AND NONDISCRIlVIINATION COMMITMENT FOR SELLERS STATE OF INDIANA) ) SS: Allen COUNTY ) The undersigned seller or agent, being duly sworn on oath, says that it has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be offered by any person nor to prevent any person from making an offer nor to induce anyone to refrain from making an offer and that this offer is made without reference to any other offer. The prospective seller certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. The undersigned seller agrees that the following nondiscrimination commitment shall be made a part of any contract which it may henceforth enter into with the City of South Bend, Indiana or any of its agencies, boards or commissions: Seller agrees not to discriminate against any employee or applicant for employment in the performance of this contract with privileges of employment, or any matter directly or indirectly related to employment, because of race, religion, color, sex, handicap, national origin or ancestry. Breach of this provision may be regarded as a material breach of the contract. 20th November 2020 Dated this day of , BEC Enterprises LLC., dba Brown Equipment Compar Seller (Firm) Signature of Seller or Agent Scott Brown, Operations Director Subscribed and sworn to before me this day of AJV w ' 'ef' , 2 0 Z. My Commission Expires: f - [; -, County of Residence:/P&A go] Public Johnston Vacuum Sweeper Users List Zionsville Middlebury Lance Lantz Robert Miller (317) 873-4544 Public Works Director Llantz@zionsville-in.gov (574) 202-1006 publicworks@middleburyin.com Madison Jay Thompson Public Works (812) 801-7121 Carmel (2 units) David Huffinan (317) 733-2001 dhuffi-nan@cannel.in.gov Bremen Alex Mikel Street Superintendent (574) 546-4324 Alexinikel22@gi-nall.com Anderson Rich Kelley Operations Foreman (765) 648-6453 rkelley@cltyofanderson.com Allen County Bill Hartman Highway Director (260) 449-7369 Bill.hartman@co.allen.in.us Washington Scott Rainey (812) 254-2792 waswwtp@washingtonin.us Speedway Wendell Walters Street Superintendent (317) 246-4141 wwalters@speedwayin.gov Brownsburg Jim Waggoner (317) 852-1113 jwaggoner@brownsburg.org South Bend (3 units) Jeffersonville Sean Ward Clark Miles (574) 235-9444 Street and Sanitation Commissioner sward@southbendin.gov (812) 285-6455 emiles@cltyofjeff.net Walsh and Kelly (3 units) Angola Owen Smith 219-924-5900 owens@walshkelly.com Douglas Anderson Street Commissioner Lowell (260) 665-7656 danderson@angolain.org Frank Lovely Evansville Street Superintendent (219) 696-4455 townhall@lowell.net Travis Hildebrandt 812-421-2120 *2210 Scherervi I le thildebrandt@ewsu.com Jeff Huet Somerset Director of Public Works (219) 322-6688 David Hargis jhuet@schererville.org Public Works Director (606) 383-2050 Sheridan Indiana Toll Road (2 units) John Walden Street Superintendent Bill Warble (317) 758-1323 Operations Maintenance Director Walden.john55@gmail.com (574) 904-2690 Danville Commercial Sweeping (2 units) Joe Granger Ray Whitaker Owner Street Superintendent (219) 746-6061 (317) 538-9977 rrobertsadanvilleindiana.org Elkhart County Jeff Hershberger 574-238-7456 City of South Bend, IN Bid Exceptions and Other Required Additional Information RE: Vacuum Air Street Sweeper Bid • Engine (cont'd) o 2000 Engine rpm required for impeller fan speed of 3,400 rpm. • Blower o Blower is direct drive through step-up gear box. There are no belts, which means a more efficient transfer of horsepower to the blower and decreases fuel consumption. This system requires no adjustments and maintenance interval is 500 hours. Layout diagram is as follows; AUX ENGINE STEP-UP GEAR BOX SYSTEM 1 1 engine 2 coolingffan 3 splined shaft 4 exhauster fan impeller 5 step-up gearbox 6 fluid flywheel coupling i gear -driven hydraulic pump • Blower o Engine RPM requires for impeller to reach 4000 rpm is 2,234 RPM. 0 20,000 CFM is achieved at an impeller speed of 3,400 RPM • Sweep Path o Minimum sweep with nozzle only: 31" o Maximum sweeper: 144" • Dust Separator o Centrifugal dust separator not provided. Centrifugal dust separators are not required on pure vacuum street sweepers to achieve dust separation from the air stream. • Wide Sweep or Extension Broom: o Wide Sweep broom is driven via broom core. This reduces parts that need replacement or maintenance. 0 4 bolts require removal on the end plate for a broom change. • Standard Vacuum Nozzle and Hose o Vacuum nozzle is alloy construction, rubber lined for increase life and low noise. Includes curb guards and rubber skirts. • Water System o Water tank is constructed of stainless steel and shares a common wall with the debris hopper. Capacity is 415 gallons of water. o Each vacuum nozzle includes,(4) water nozzles (8 total), each gutter broom has (2) water nozzles (4 total), the front spray bar has (4) water nozzles, and there are (2) additional "Extra Water" nozzles on each side (4 total). 20 Water nozzles total. o Water pump output is 9.2 GPM maximum. Total run time with all nozzles is 45.11 minutes. SERIESVT652 ISSUE NUMBER 08-19 REFERENCE JS0819 Sweeping Equipment Gutter broom (GB) Wide sweep broom (WSB) GB life expectancy WSB life expectancy Nozzle trunking diameter Nozzle width Engine Data Model Cubic capacity No. of cylinders Gross rated power Maximum torque Legislation compliance Operational RPM Sump capacity Ambient temperature Cold start capability Capacities Hopper usable volume Hopper construction Fuel tank Water tank Hydraulic system JOHNSTONSWEEPERS.US Data & Performance 28" 16x50" 80 accumulated working hours 150 accumulated working hours 10" I.D. 30" JCB Ecomax 444 4 litres 4 74 HP 295 FF/LB @ 1250 RPM US EPA Tier 4final Variable 1500-2000 RPM 3 gallons (US) 120°F -4°F 8.5 YD' 9 gauge stainless steel LIFETIME WARRANTY NO PRORATION 50 gallons 415 gallons 20 gallons General Data Chassis requirement Wheelbase Discharge height Discharge angle Door opening angle Hopper screen area Water pump output Water pump pressure Hydraulic suction filtration Hydraulic return filtration Hydraulic pump displacement Sweeping speeds 33,000-35,000 LB 164 - 178" (chassis dependent) 42" (chassis dependent) 55° nominal 125° nominal 2150"Z Up to 9.2 GPM 50.75 Psi 125 micron 20 micron Max output 7 GPM 2-10 MPH (debris dependent) We are THE ONLY sweeper manufacturer to offer an all-inclusive warranty (2 years/2,000 hours) and an "entire debris hopper" constructed of stainless steel as a standard with a LIFETIME WARRANTY. Technical Specifications AUX ENGINE STEP-UP GEAR BOX SYSTEM Fan Drive System 5 -YEAR WARRANTY Operational speed variable between 2400 - 3500 RPM to suit operation. Driven from the auxiliary engine via direct -coupled step-up gearbox and fluid coupling. Step-up gearbox ratio: 1:1.79 Gutter Broom In -cab down pressure and variable speed controls (0-200 RPM) -unhanded design Nozzle H.D. alloy constructed rubber lined cast aluminum nozzle with 10 in I.D. inlet and tool free adjustment - unhanded design. Wide Sweep Broom Quick release brush system with a nominal 160 RPM rotation speed. Dust Suppression System Dust suppression spray nozzles located at suction nozzle (4), gutter brooms (8) and (4) front spray bar. Cab -controlled water purging system Electrical System 12 Volt All external loom connections are certified IP67 and IP65 rated. Waterproof and Dustproof. Controls 1 engine 2 coolingfan 3 splined shaft 4 exhausterfan impeller 5 step-up gearbox 6 fluid flywheel coupling 7 gear -driven hydraulic pump SERIES VT652 ISSUE NUMBER 08-19 REFERENCEJS0819 Center cab mounted master control panel with Johnston Video Monitor(JVM) providing information on a wide range of sweeper functions plus data capture download. Up to four optional cameras can also be viewed on the JVM screen. Separate palm rest controller housing controls for the main sweeping functions is mounted on the door side. In Cab Noise <68 dB(A) (chassis dependent) Exterior noise/ Sound power level L. 79 dB(A) for standard power engines measured in accordance with EC directive 2000/14/EC. Stainless Steel In My Body LIFETIME WARRANTY Complete Hopper Constructed of 9-Guage Stainless Steel Better corrosion resistance than mild steel Abrasion resistance betterthan mild steel Abrasion resistance betterthan 304 stainless steel Complete Stainless Steel WaterTank Superior corrosion and abrasion resistance Lowest ownership costs and best warranties Only "Lifetime Warranty" in the industry Debris Body LIFETIME WARRANTY Body comprised 8.5 YD' of hopper & integral water tank. Fabricated from heavy duty 9 gauge stainless steel plate. Cowling is lined with 1.25" soundproofing material. Water tank incorporates anti -surge baffles and filled via a type'A' water hydrantfill. A twin H.D. diaphragm pump is able to run dry. Water-tighttwin lock rear door latching system with de -watering function. Two heavy-duty body side access doors. Hydrant wrench and fill hose. Hopperfloor has transfer portfor use as street flusher. 11" rear discharge chute, twin rear LED beacons with guards, automatic deploying multi -position body propping mechanism and side storage lockers are standard features. Service ladder with catwalk. C�) Johnston V a BUCHER company JOHNSTONSWEEPERS.US BUCHER municipal LIMITED WARRANTY (SWEEPERS) Bucher Municipal North America, Inc. ("Bucher Municipal") warrants to the original end user purchaser ("You" or "Your") that the Bucher -branded sweeper product (referred to herein as a "Product") will be free from material defects in workmanship and materials under normal use and service during the first two thousand (2,000) hours of operation or for a period of twenty-four (24) months from the date of purchase, whichever occurs first. Bucher Municipal further warrants to You that with respect to Bucher -branded spare parts, each such spare part which is installed in a Product in connection with a valid warranty claim will be free from material defects in workmanship and materials under normal use and service for a period of twelve (12) months from the date of installation. The following are additional terms applicable only to the particular Product or parts identified (and subject to all other terms in this Limited Warranty): HOPPER WARRANTY STATEMENT - Truck Mounted V, R & ES - Range Sweepers Bucher Municipal hereby certifies that the sweeper's Debris Hopper Body, excluding normal wear and tear and excluding inlet wear tubes, plates and screens, shall be warranted against rust perforation, corrosion perforation and any failure of the internal hopper protective coatings for the lifetime of the sweeper, provided the sweeper is continuously owned by the original purchaser, and provided the warranty is requested in the customer's bid specifications. Coverage includes parts and labor in accordance with the terms in the Limited Warranty. This additional limited warranty is not transferable. IMPELLER/SUCTION FAN DRIVE SYSTEM WARRANTY STATEMENT - Truck Mounted V & R -Range Vacuum Sweepers Bucher Municipal hereby certifies that the sweeper's impeller/suction fan drive system, excluding the auxiliary engine and suction fan, shall be warranted for five (5) years from the original date of purchase of the sweeper, provided the sweeper is continuously owned by the original purchaser and provided the warranty is requested in the customer's bid specifications. Coverage includes all components between the engine flywheel and the suction fan. The warranty shall also cover normal wear items such as belts, pulleys, bearings, shafts, fluid couplings, clutches and seals. Coverage includes parts and labor in accordance with the terms in the Limited Warranty. This additional limited warranty is not transferable. There is NO WARRANTY in cases of damage in transit, negligence, abuse, abnormal usage, misuse, accidents, normal wear and tear, damage due to environmental or natural elements, failure to follow Bucher Municipal's instructions, or improper installation, storage or maintenance. This Limited Warranty does not cover chassis or engines, and Bucher Municipal's sole obligation with respect to such chassis and engines shall be limited to assigning or transferring to You any written warranty extended to Bucher Municipal by the manufacturer thereof, to the extent such warranty may reasonably be assigned or transferred. However, Bucher Municipal does not guarantee that the manufacturer of such chassis or engines will comply with any of the terms of its warranty. This Limited Warranty does not cover any of the following: (1) parts designated by Bucher Municipal as consumable items; (2) fuel, hydraulic fluid, antifreeze and other lubricants used in connection with maintenance or warranty work; or (3) downtime incurred in connection with maintenance or warranty work. Improper or incorrectly performed maintenance or repair that causes damage to the Product will void this Limited Warranty. This Limited Warranty applies only to original equipment supplied by Bucher Municipal and to genuine Bucher -branded spare parts. Without limiting any of the foregoing, there is NO WARRANTY for unauthorized parts or materials, or for any equipment failure caused by the use of such unauthorized parts or materials including, without limitation, non -OEM brooms, hoses and filters. Bucher Municipal must have received Your properly completed warranty registration card within fifteen (15) days of Your purchase of the Product or the Limited Warranty shall not apply and there shall be NO WARRANTY. All Limited and Extended Warranties are non -transferable. The availability of relief under this Limited Warranty is conditioned on: (a) Your delivery of written notice (as described below) of the defect within thirty (30) days after Your discovery of the defect (or if the defect is discovered during delivery to You, within 24 hours after such delivery), which notice must include a detailed written report describing (i) the problem, (ii) the circumstances under which the problem was discovered, and (iii) any additional relevant information; and April 2020 (b) defective part(s) being held by You until disposal or return has been authorized in writing by Bucher Municipal. For the avoidance of doubt, if any of the foregoing conditions are not met, then there is NO WARRANTY. Bucher Municipal's sole and exclusive obligation under this Limited Warranty (and Your sole and exclusive remedy) shall be, upon prompt written notice by You to Your authorized Bucher Municipal dealer of any claim or breach during the applicable warranty period, to either, at Bucher Municipal's option, repair or replace without charge, any Product or Bucher Municipal -branded part found by Bucher Municipal to be covered by and in breach of this Limited Warranty. Notice of any warranty claim or request for warranty service should be sent to the Bucher Municipal -authorized dealer that sold the Product to You, or any other person authorized by Bucher Municipal in writing. It is Your responsibility to perform the recommended maintenance at the intervals outlined in the applicable Product manual or in accordance with other written instructions provided by Bucher. You will be responsible for transportation of the Product to and from an authorized dealer's place of business. Any assistance Bucher Municipal provides to or procures for You outside the terms, limitations or exclusions of this warranty will not constitute a waiver of the terms, limitations or exclusions of this Limited Warranty, nor will such assistance extend or revive the warranty. Bucher Municipal will not reimburse You for any expenses incurred in repairing or replacing any defective Products, except for those incurred with Bucher Municipal's prior written permission. This warranty gives You specific legal rights, and You may also have other rights which vary from state to state. THE EXPRESS WARRANTIES SET FORTH HEREIN ARE EXCLUSIVE AND IN LIEU OF ALL OTHER EXPRESS WARRANTIES. BUCHER MUNICIPAL HEREBY DISCLAIMS AND EXCLUDES ALL OTHER EXPRESS AND IMPLIED WARRANTIES INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. TO THE EXTENT THAT APPLICABLE LAW PROHIBITS THE EXCLUSION OF IMPLIED WARRANTIES, THE DURATION OF ANY APPLICABLE IMPLIED WARRANTY IS LIMITED TO THE PERIOD SPECIFIED FOR THE EXPRESS WARRANTY CONTAINED HEREIN. Any oral or written description of the Products is for the sole purpose of identifying the Products and is not an express warranty. No person is authorized to make any other warranty or assume for Bucher Municipal any liability not strictly in accordance with this Limited Warranty. Prior to using or permitting use of the Products, You agree to determine the suitability of the Products for the intended use and further agree to assume all related risk and liability. You agree that Bucher Municipal has no post -sale duty to warn You or any other party about any matter. YOU AGREE THAT BUCHER MUNICIPAL WILL NOT BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, INDIRECT OR SPECIAL DAMAGES. BUCHER MUNICIPAL'S AGGREGATE LIABILITY WITH RESPECT TO ANY PRODUCT AND THIS CONTRACT SHALL BE LIMITED TO THE MONIES RECEIVED BY BUCHER MUNICIPAL FOR THE PRODUCT(S) GIVING RISE TO THE CLAIM. Some states do not allow the exclusion or limitation of incidental and consequential damages, so the above limitation or exclusion may not apply to You. Whenever possible, each provision of this Limited Warranty shall be interpreted in such manner as to be effective and valid under applicable law, but if any portion is deemed invalid or unenforceable, the remaining portions shall still be enforceable. AprIl 2020