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HomeMy WebLinkAboutOpening of Bids - One (1) or More, 2020 or Newer, Truck Mounted Street Sweeper - Spec S - Jack Doheny Company JACK DOHENY COMPANY November 24, 2020 City of South Bend 1045 West Sample Street South Bend, Indiana 46619 RE: Spec S – One (1) or More 2020 or Newer Truck Mounted Street Sweeper Due: November 24, 2020 @ 9:00am Jack Doheny Companies, Inc. dba Jack Doheny Company is pleased to present a proposal for One (1) or More 2020 or Newer Truck Mounted Street Sweeper to the City of South Bend. The proposed equipment has been designed and manufactured to exacting world-class standards and meets your specification without exception. Jack Doheny Companies, Inc. dba Jack Doheny Company is committed to world-class customer service. We will stand behind your purchase with certified technicians and staff from our Whitestown, Indiana Service Center. Additionally, our $10 million parts inventory means you will not have to wait for parts or supplies. Please review this proposal at your earliest convenience and call me if you have any questions or need additional information. I look forward to speaking with you soon. Sincerely, Bryan Blankenship Regional General Manager 317/691-8190 BryanBlankenship@DohenyCompany.com Bryan Blankenship 24thNov20 12 QUOTE/PROPOSAL CITY OF SOUTH BEND QUOTE NAME Spec S – One (1) or More 2020 or Newer Truck Mounted Street Sweeper FOR QUOTES DUE: November 24, 2020; 9:00 a.m. Description Year/Make/Model Unit Price Elgin Road Wizard Sweeper 2021 / Elgin / Road Wizard $ 299,230.00 2 SPECIFICATIONS CITY OF SOUTH BEND NAME Spec S – One (1) or More 2020 or Newer Truck Mounted Street Sweeper FOR BIDS DUE November 24, 2020; 9:00 a.m. Spec S – One (1) or More 2020 or Newer Truck Mounted Street Sweeper These specifications describe a Truck Mounted Sweeper to be used by the City of South Bend. The unit shall be quoted as a fully equipped complete unit as set out in the attached specifications. No partial or split quotes will be accepted. Vendor to complete proposal contained in this specification and attach to the submitted quote. These are minimum specifications. The unit must meet all of these specifications without modifications in order for the quote to be valid. Equipment that is quoted pursuant to these specifications shall be of equal quality and size, or greater, to those referenced. Vendor shall provide all information requested in specifications to qualify for quote. If information on brochure submitted does not completely cover specifications requested, it shall be typed and attached to brochure. Payment will be processed once the unit is inspected and accepted as to meeting this specification by the Division of Central Services. This will include all manuals and warranty documentation. Specifications: Shall be as Specified: Chassis: Conventional design with factory installed dual steering. Both operator stations to include separate controls and gauges as specified. Each station to function independently of the other. Wheel base to meet sweeper manufacturer specifications no longer than 148”. Auto Lube System to be included. Yes No Front Axle: 12,000 lb. minimum. Yes No Front Suspension: 12,000 lb. minimum, flat leaf springs with shock absorbers. Yes No 3 Rear Axle: 23,000 lb. minimum with 6.43 gear ratio. Yes No Rear Suspension: 23,000 lb. air ride suspension with automatic height control valves. The air ride system shall have on override feature to be used while dumping the hopper which shall allow all air to be exhausted and help with stability. Yes No Engine: A turbo charged inline six-cylinder electronic controlled diesel engine, with no less than 200 hp. Emergency shutdown system for low oil, high water temperature. Radiator fan to be viscous type. Air filters shall be replaceable paper type. Oil filters shall be full flow type. Fuel system to include primary and secondary filters and fuel/water separator. Air cleaner restriction indicator. Engine warranty to be 5 year/100,000 miles. Yes No Cooling: Heaviest available for model. System shall be equipped with overflow recovery system, corrosion resistor mechanism, and sight glass. Permanent anti-freeze set to minus 35 degrees. Yes No Transmission: Allison automatic transmission 2500 RDS series or equivalent. Furnished with transmission temperature gauge, internal oil filter, and oil cooler. Allison extended service coverage shall be included, 5 year/unlimited miles. Yes No Fuel Tank: 50-gallon minimum capacity. Tank to be marked “diesel fuel”. Davco Series 243 heated fuel/water separator or equal located in the engine compartment. Tank to supply sweeper and chassis engines. Yes No Electrical: Two (2) maintenance free batteries, 1850 CCA, alternator 160- amp minimum, solid state circuit protection system. Lighting per DOT specifications, all electrical connections to be waterproof. LED stop, tail and turn lights. Power window and locks to be included. Yes No Frame: 120,000 PSI frame. Heavy duty single rail. Frame to have section modules of 15.00 and RBM of 1,200,000 in/lbs. minimum. Front and rear tow hooks, heavy duty steel front bumper. Yes No Brakes: Dual air brake system: Front cam 16.5" x 5", rear cam 16.5" x 8.62". Wabco Air Dryer with spin on cartridge. Automatic slack adjusters, full vehicle anti-lock brakes and dust shields. Yes No 4 Paint: Cab and sweeper shall be painted with high gloss polyurethane white. Yes No Steering: Chassis manufacture dual operator’s stations with dual steering locations, for safety only one operator’s station to function at a time. Power assist. Tilt steering column at both stations to be included. Yes No Tires & Wheels: Steel disc wheels, 11R225 14 ply. tubeless radial tires, front highway, rear mud and snow. All wheels to be hub piloted. Yes No Cab: Conventional, air ride cab with dual steering and operator stations complete. Equipped with tinted windshield, door and dash operated dome light, 12-volt outlet, Air suspension seats (both) with HD cloth trim. dual air horns, heavy duty heater/defroster, air conditioning, dual sun visors, insulated head liner, intermittent electric wipers and washers, remote electric heated mirrors with 8" convex spot mirrors and dual hood mounted convex spot mirrors. Dual cab entrance assist handles. Cab mounted strobe light to be included. The following gauges shall be dash mounted at both the right and left operator’s station: fuel, tachometer, hour meter, volt meter, oil pressure, water temperature, and transmission temperature. Chassis to be equipped with an electronic back up alarm and back up camera. Cab to have premium insulation package. Electric locks and windows. AM/FM radio with Blue Tooth. Yes No Engine Heater: 750 W Block Heater with waterproof receptacle located under driver’s door. Yes No Exhaust: Horizontal exhaust with vertical tail pipe located as to not interfere with the mounting of the sweeper body and mechanisms. Yes No Safety: Truck and equipment to conform to all D.O.T. requirements including back up warning device. Yes No Warranty: Chassis 12 months/unlimited miles complete. Engine and drivetrain as specified. The unit shall be purchased as a complete street sweeper. The seller will be responsible for all warranty repairs and/or the transportation of the unit to and from authorized warranty repair facility within 8 hours of notification. Failure to do so will result Yes No 5 in a $200 per day late charge. Exceptions to this policy may be grounds to reject a vendors quote. Successful vendor will provide written documentation of all warranties, including length of warranties. General Sweeper Requirement: All units quoted must be regular production models that have been produced for a minimum of five (5) years. Modifications of a factory-built sweeper to meet this specification will not be allowed. No Exceptions. Debris Hopper: Hopper “Full” indicator activated by hopper weight. Hydraulically controlled hopper door. Hopper volumetric capacity shall be not less than 5.45 cubic yards. Useable capacity not less than 3.8 yards. A hopper inspection door shall be supplied. Inspection door with steps and handles for access. Variable dump heights, minimum 20” to maximum, 127” measured at the bottom of the chute. Scissor type lift with greasable pins. Double scissor lift with dual, single stage cylinders. Minimum dumping capacity of 11,000 lbs. Sweeper shall not require jack stands and/or outriggers to stabilize chassis during dumping cycle. Units requiring this stabilization are not acceptable. Terrain level sensor disables hopper raise if unit on overly un-level ground. For safety, apparatus shall have an interlock to prevent raising hopper without engaging the park brake. To extend wear life, all cylinder lift joints and hopper pivots shall be greasable. Yes No Engine: Sweeper engine shall be 74 HP diesel engine, EPA Tier 4 final emission compliant. Engine shall be equipped with a full flow oil filter and fuel filter. Dual stage, dry type air intake pre-cleaner with spinner. Reset type restriction indicator on air filter housing. Engine shall be protected by Permanent anti-freeze set to minus 35 degrees. Engine, radiator and all auxiliary engine driven devices shall be resilient mounted through a dedicated engine frame. Safety shut down system for high coolant temperature, low oil pressure and low hydraulic oil level with direct reading gauges mounted in rear engine compartment. Engine and front of the engine radiator shall be accessible without the use of any tools. Engine, radiator and auxiliary engine driven devices shall be protected from the elements and vandals by twin fiberglass latching clamshell doors, opening 180 degrees, providing 270 degrees of complete accessibility to all engine maintenance components. Engine compartment to include RH mounted lockable stainless steel toolbox; 24 inches long x 13.5 inches wide x 6 3/8 inches tall for operator designated tools. Yes No 6 Electrical Systems: Sweeper electrical system shall be independent from the chassis electrical system. Sweeper shall have an electronic back-up alarm for additional warning and safety when chassis is in reverse. For safety and to avoid damage to the main broom, side broom and elevator, all sweeping components shall automatically raise when transmission is put into reverse. Sweeper shall have a rear facing back-up camera for additional safety and operator awareness of surroundings. Sweeper lighting shall include rear identification lights, side broom and main broom spot lights and rear clearance lights. Sweeper wiring harness shall be color- coded and hot stamped with appropriate word designation labeled every four inches, i.e. “Ignition”, “Side Broom” on each wire. Sweeper engine shall have one (1) 1000 CCA, 12 volt battery. Sweeper engine shall have a 60 amp. alternator. Electrical circuits to be protected by automotive style fuses. Yes No In-Cab Sweeping Controls: All sweeper controls shall be mounted on a central console located between the left and right operators position. All switches to be tactile rocker type. Control panel to be lit for night operation. One-piece, permanent control console overlay with clearly labeled switches and indicators. Sweeping mode engaged by one Sweep/Transport/Dump switch. Individual switches for left and right broom (On/Off). Individual switch for main broom and conveyor (Forward/Reverse). Individual switches for water pump on/off, right side broom water on/off and left side broom water on/off. Individual switch for throttle increase and decrease. Dust control water flow to be independently and continuously variable from off to full on for each side broom and the main broom. Hopper raise/lower and tilt to be controlled via joystick and configured per SAE standards for bucket loading equipment. Yes No Squeegee Conveyer: Conveyer shall be able to load hopper to 100% of rated useable capacity. Conveyer rotation, forward or reverse shall be selectable without leaving the cab. Conveyor shall be constructed of 11 rubber edged flights driven by steel roller t ype chain on polyurethane sprockets. The floor plate shall be a bolt in construction, three piece design, manufactured of abrasion resistant steel. Conveyer speed shall be variable with the sweeper engine from the cab. Conveyor shall have a variable ground clearance height setting from 5” to 12” for various types of debris and sweeping conditions. The conveyer shall be hydraulically raised and lowered from within cab controls. The conveyer system will be driven hydraulically and protected from overpressure by relief valve. The unit shall include a visual conveyer stall alarm. A safety system is to be included to disable Yes No 7 hopper dump if conveyer is in down position. Conveyer grease fittings shall be centrally located. The unit shall include a conveyer flush/tank fill selector system. The conveyer shall be no less than 60” wide. Sweeper shall have the provision to be converted to a belt style conveyer for application flexibility. Air System: The pneumatic system shall have DOT fittings. There shall be a PR4 type pressure protector for the chassis air system to protect the chassis air system. All pneumatic cylinders shall be interchangeable. All pneumatic cylinders must be rated to 150 PSI and have a separate rod seal and wiper to prevent contamination entering the cylinder. Yes No Hydraulic System: Maximum 35-gallon hydraulic reservoir with sight gauge indicating oil level and temperature. The system shall contain one 100-mesh suction strainer and one 6-micron absolute return filter. Quad gear pump, with direct drive from auxiliary engine. The main broom, each side broom and the conveyer shall have independent, dedicated gear pump sections. Auxiliary engine must power all sweeper hydraulic functions. System shall include a hydraulic oil cooler, sized to allow for continuous operation with broom speeds set to the minimum possible and the aux engine set to the maximum. Yes No Sweep Path: Shall be minimum 10’ with both side brooms down. Yes No Side Brooms: Dual side brooms 46-inch diameter, hydraulically driven, raised and lowered controlled by the operator from the cab. Brooms to be free floating trailing arm to prevent damage when encountering an obstacle. Both side brooms to be able to extend and retract while in the sweeping mode, controlled by operator from within the cab. Sweeper shall have center deflector to prevent debris from being transferred side to side. Side broom motors shall be able to simultaneously apply a minimum of 7000 lb.-in. of torque to brooms without stalling them. Both brooms shall have LED lights on them for night operation. Side brooms to operate individually or simultaneously. Brooms shall be five segment tempered steel wire bristles and variable speed from 50 to 150 RPM controlled by operator inside the cab. Yes No Main Broom: The main broom shall be not less than 60 inches long and not less than 34 inches in diameter. Broom shall be driven by a hydraulic motor directly mounted to the broom core. The motor shall be protected from overpressure using a relief valve. To provide flexibility for varying sweeping conditions, broom speed Yes No 8 shall be variable, 50 RPM to 150 RPM, by operator from the cab while moving. Suspension and pressure control shall be hydraulic, automatic self-adjusting and maintain a set pattern throughout the broom life with no input from the operator. Broom pressure indicator shall be a gauge in the engine compartment. Independently operated arms to maintain a set pattern over all surfaces, without the use of shock, springs or linkages. Main broom shall be prefab disposable type, filled with polypropylene. Sweeping path shall be not less than 10 feet wide with right and left side broom activated. Main broom shall be shielded by a hinged steel broom hood. Plastic hoods are not acceptable. Main broom hood shall be designed to not only prevent material from being over thrown into following traffic, but also be capable of channeling over throw back into the dirt chamber. Main broom shall have a work light. Main broom shall be hydraulically raised or lowered by in-cab control. Main broom grease fittings shall be centrally located. The main broom motor shall be able to apply 7266 lb.-in of torque to the broom without stalling. Water System: Tank capacity shall be not less than 360 U.S. gallons (1368 L). Tank shall be constructed of polyethylene. To prevent the contamination of the water supply, tank shall be equipped with an anti-siphon device Compliant to American National Standard Air gaps in plumbing systems ASME A112.12-1991. Three (3) spray nozzles at each side broom and three (3) spray nozzles on rear broom spray bar. An 80-mesh filter on suction line in-line water filter shall be provided with the fill hose to prevent contaminants from entering the water tank. Spray water pump shall be an electric diaphragm type to provide adequate flow and pressure to properly atomize water for efficient dust control. Yes No Controls: Dual steering as factory installed by the chassis manufacturer and certified by the Department of Transportation. All sweeping controls to be mounted on a central terminal for use at both operator locations. All gauges to be lighted and located on the control panel. All auxiliary engine controls to be mounted on the central control panel. All switches and controls to be clearly marked as to their function and lighted for both cab over and conventional models. Sweeper engine instruments shall include tachometer, hour meter, oil pressure gauge and lamp, air filter restriction indicator (at engine). Sweeper instruments shall include main broom down pressure hydraulic filter restriction indicator, sweeper out of level and full hopper indicators. Side Yes No 9 broom pressure gauges. Performance: Unit quoted must be capable of sweeping dirt and debris commonly found in a City street sweeping environment. The unit must be capable of cleaning the street of all dirt and debris in one pass at a sweeping speed of no less than 4 mph and maintain an acceptable level of dust control. Each vendor should be prepared to provide the City with a unit for evaluation. A street sweeping performance evaluation may be conducted by a team of City employees. Performance as determined by the City will be used to decide if the unit quoted is responsive to the needs of the City of South Bend. The City of South Bend reserves the right to have representatives from an outside agency attend the performance evaluations. The results of these performance evaluations will be used to determine if the unit quoted meets the minimum performance standards of the City of South Bend. The evaluation results are the property of the City of South Bend and cannot be used by anyone other than City employees for evaluation purposes. Yes No Safety Equipment: Complete unit to conform to all DOT and Federal motor vehicle standards. Unit to include safety props to lock the hopper in the raised position. Unit to include cab mounted strobe light with limb guard, and directional light bar with arrow mounted on the rear. Unit to include slow moving vehicle emblem, back up alarm, cab mounted 5 lb. fire extinguisher and warning triangle kit. Unit to include a “hopper raised” warning light and alarm to be operational with either the truck chassis or sweeper body ignition switches. Yes No Paint & Graphics: Cab to be factory white, sweeper unit to have high gloss polyurethane white or equal. Unit to be supplied without front or side graphics stating make, model, manufacturer, or selling vendor. Manufacturer/Vendor wishing to display graphics must have prior approval of the Director of Central Services Division, City of South Bend. Yes No Manuals: Two (2) operation, two (2) parts and two (2) service manuals Yes No 10 shall be provided. All software, diagnostic links, scanners, and subscriptions needed for adjustments or repairs will be provided. Subscriptions will be pre-paid for a two-year period. Parts Availability: All normal wear parts must be shipped within 24 hours of the order or the parts are free excluding weekends and holidays. Vendor to list cost of the following replacement parts: Yes No Gutter Broom Section Main Broom Section Elevator Flights Elevator Belts Elevator Sprockets $_________________each $_________________each $_________________each $_________________each $_________________each Service & Training: Vendor to supply a list of all filters, belts, component serial numbers, and common use parts on the unit along with part numbers. Vendor to provide 8 hours of operator and service training at the startup of the unit (s). Vendor to provide the first preventative maintenance operation as specified by the Manufacturer. This PM will be performed at the Equipment Services Garage and City personnel will be in attendance for training purposes. Vendor to supply all filters and fluids necessary. Yes No User List: Vendor to supply current user list. This list should include users of the model being quoted within the State of Indiana. Yes No Delivery Vendor to state delivery date not to exceed 180 days. Due to the current age and condition of our sweeper fleet the stated delivery date may be taken into consideration when making the purchase decision. Central Services Division 1045 West Sample Street South Bend, IN 46619 Yes No 181.00 640.00 27.00 1,915.00 84.00 11 Payment for each unit will be processed upon delivery of the unit to the City of South Bend. Number of Units: One (1) or more. Yes No Price Guarantee: The successful vendor shall guarantee the quote price for a minimum of 12 months from the purchase date to the City of South Bend. The City reserves the right to purchase up to two (2) additional sweepers at this price. Yes No Note to Vendor: Vendor to check Yes or No for each area of this specification as listed and return with submitted quote. When a No is checked the vendor must attach an explanation of the reason and comparable technology or performance to the unit being quoted. Failure to do so will be grounds to reject the quote as non- responsive. Any system or systems required in the operation, maintenance, or safety of a complete working unit and not described in this specification should be noted and explained on a separate sheet and attached to the quote. Date: 11/24/2020 1045 West Sample Street South Bend, IN 46619 DOHENYCOMPANY.COM Road Wizard Street Sweeper City of South Bend PRODUCT DESCRIPTION · Conveyor Squeegee, dual, hydraulically driven side brooms, variable height, right side dumping hopper. Sweeper is powder coated from powder coatings chart 2003/N with powder coated gray undercarriage. STANDARD FEATURES · Aux-engine; · Two-stage dry type with restriction indicator (at engine) and precleaner · Broom side, 46 "steel vertical digger 4 or 5 segment · Broom side, hydraulic floating suspension, hydraulic deploy · Broom, main, 34" diameter, 60" wide prefab disposable · Conveyor chain, hardened with polyurethane sprockets · Conveyor, 11 flight squeegee with rubber edging · Conveyor, lift independent from main broom · Conveyor, three piece replaceable wear plates · Conveyor flush out system · Conveyor rasie in reverse · Conveyor stall alarm · Dirt shoes, spring assisted, heavy duty single row carbide steel (rubber isolated) · Electric backup alarm · Engine, sweeper, diesel, tier 4 FINAL, 74 HP · Hopper inspection door · Hopper, 5.4 cu yd with window and skylight · Hopper up visual audible indicator · Hopper, variable high dump, 10', 5.4 yard · Hose, hydrant fill, 16'8" (5080 mm) with strainer and coupling · Hydraulic oil level gauge w/ external thermometer and in-cab level light · Lights, automatic backup · Lights, combination tail/stop, separate amber signal · Lights, flood light, one per broom (3) · Manuals, operator and parts · Rear broom cover and anti-carryover wrap · Rear broom spray bar · Rear right hand flood light · Reflectors, set of 2 · Sidebroom speed control, external to cab · Sweep resume / raise in reverse · Tactile controls for all sweep functions · Tool storage · Variable speed brooms (external) · Water fill, anti-siphon · Water level indicator in-cab · Water Pump, electric diaphragm · Water tank, molded polyethylene, 360 gallon total nominal capacity · AM/FM/CD Radio · Steel Bristles with Polyethylene Segments Sidebrooms · Single Wrap Polypropylene Mainbroom - Disposable · Sweeper Painted Standard White · Red Logo · Sweeper - Operator Manual · Sweeper Parts Manual · Cummins Operators Manual · Cummins Troubleshooting Manual ADDITIONAL FEATURES: · Variable Speed Conveyor · In-Cab Sidebroom Speed Controls; Reversing · In-Cab Sidebroom Water Control · Hydraulic Oil Temperature Display · In Cab Air Restriction Gauge for Auxiliary Engine · Hopper Full Indicator (volumetric) · SyKlone Pre Cleaner · Sweeper Battery Disconnect · (1) Extra Key - Auxiliary Engine · Midwest Autolube Sweeper and Chassis · Package A : LED Stop/Tail/Turn Lights · Arrowboard · 5 Lb. Fire Extinguisher · Slow Moving Vehicle Sign · Sweeper Service Manual · Pack Logo Loose In Hopper CHASSIS: · 2021 Freightliner M2 106 Chassis, Cummins 200 HP Engine and Allison 2500RDS Automatic Transmission Sale Price: …………………………………………………………………………… $299,230.00 Road Wizard ® ELGIN SWEEPER IS YOUR PARTNER... Elgin Sweeper doesn’t offer just one sweeping technology –– we take an application-based approach to solving our customers’ sweeping needs. Our team works with each customer to ensure that you get a machine that fits your specifications, with the right truck, engine configuration, fuel requirements, and options. The Road Wizard was introduced a decade ago and has been continuously improved. Manufactured in an ISO:9001 certified plant, Elgin Sweepers are quality inspected and functionally tested prior to shipment. Paint prior to assembly ensures uniform, durable coverage. Eagles are proudly assembled in the U.S.A. Elgin sweepers are built for clean, backed for life. Throughout the life of the sweeper, we offer training to your team on proper use and maintenance. We have a world-wide network of experienced dealers with factory trained technicians and a local stock of OEM parts and accessories, to ensure total customer peace of mind. 1 The Elgin Road Wizard has been redesigned and improved, retaining all of the features that made it popular including a simplified, dual-engine design while incorporating what our engineers have learned from a 100 year history in sweeping. The result is the best of both worlds; increased operator efficiency and productivity, along with the latest technology for superior results. Mounted on commercial cab-over or conventional chassis, the Road Wizard is prepared for demanding sweeping applications yet defines operator simplicity. Robust features include a sweep system powered by a low emission, Tier 4 final 74 hp Cummins 2.8 L diesel engine, (74 hp @ 2500 RPM), a sweep path of 10 feet (305 cm), and a large 5.4 cubic yard (4.1 cu meters) hopper designed with a double-scissors lifting mechanism for greater stability, rigidity and trouble free operation. ROAD WIZARD® BUILT FOR THE MOST DEMANDING JOBS, DESIGNED TO BE THE LEAST DEMANDING TO OPERATE. APPLICATION SOLUTIONS POWERFUL SUPPORT UNMATCHED QUALITY HIGH PRODUCTIVITY SWEEP SYSTEM • Sweep system powered by a low emission, 74 hp Cummins diesel engine, (55 kW @ 2500 RPM), one of the most powerful standard auxiliary engines available on a mechanical sweeper. • Control console, located between the operator stations, provides quick, easy access for increased productivity and safe operation. All sweep function switches have tactile-feel surfaces, so operators can work the panel while keeping their eyes forward, for added safety and efficiency. • Dual free-floating gutter brooms adjust to variable road surfaces, a sweep path of 10 feet (305 cm) and a powerful free floating direct-drive main broom, ensure reliable and complete pickup of debris. • Superior dust control is maintained with an in-cab zone-controlled diaphragm water pump and a 360 gallon (1,363 L) water tank for long sweep times between refills. • 5.4 cubic yard (4.1 cubic meter) hopper features a center mounted double-scissors lifting mechanism for greater stability and trouble-free operation. • Dumping height is variable up to 11 feet, 2 inches (3,404 mm) and an 11 inch (279 mm) side shift enables a cleaner more efficient unloading of material. 2 EASY TO OPERATE. EASY TO MAINTAIN. BUILT TO LAST. SIMPLE, EASY-ACCESS MAINTENANCE The Road Wizard is designed so that systems are accessible and easy to service. Large access doors allow for 180 degree accessibility to engine maintenance components. The hydraulic system with o-ring face seal fittings is designed for long life and leak-free operation. Heavy-duty waterproof electrical connectors and color-coded wires have stamped identification for quick location during troubleshooting. A stainless steel toolbox provides additional storage. MAIN BROOM A free-floating trailing arm main broom conforms to road contours. Powered by the auxiliary engine, the main broom works at variable speeds that coincide with auxiliary engine RPM. Productivity is enhanced with automatic settings for down pressure, and wear control. Main broom lift, lower and down-pressure functions are controlled from the cab. The main broom arm bearings are sealed and self-aligning for self-adjustment when experiencing an uneven load. The self-adjusting system guards against premature wear. SIDE BROOMS 46 inch (1,168 mm) trailing arm, free-floating side brooms offer four-way motion and protection against damaging impacts. Hydraulic lift and extension control enhances performance while sweeping within a 10 foot (305 cm) wide path. Steel plate disc construction adds durability. Broom speed is controlled by hydraulic motors operating at variable speeds that coincide with auxiliary engine RPM. Automatic settings control down-pressure, digging-pressure and wear-control. In-cab side broom pressure gauges and down-pressure control are standard. Each broom uses a dedicated section on the gear pump. This feature allows for the maximum transfer of available horsepower independently to each broom, providing superior digging and sweep performance. SQUEEGEE TYPE CONVEYOR A steel roller chain drives an 11-flight, squeegee-type conveyor to load debris into the hopper. The chain operates on polyurethane sprockets, which last longer. Conveyor speed is proportional to engine throttle which allows the squeegee loading rate to adjust to sweeping conditions. Conveyor operating height can be raised from the cab up to three inches to avoid larger debris and other obstacles. Conveyor bearings are sealed and self-aligning for longer life. AUXILIARY ENGINE A low-emission 74 hp Cummins diesel engine (55 kW @ 2500 RPM) provides variable control over sweeper functions independent of the chassis. It is among the most powerful standard auxiliary engines available on a mechanical sweeper. Maximum fuel capacity is 50 gallons (189 L). The engine includes a two-stage, dry-type air cleaner with safety element, pre-cleaner, and optional in-cab restriction indicator. In-cab gauges and warning lights are displayed for all engine functions including tachometer, hour meter, volt meter, fuel level, coolant temperature, oil pressure, hydraulic oil filter restriction, engine running, and air filter restriction. HYDRAULIC SYSTEM The Road Wizard features a 34 gallon (128 L) reservoir with an external level indicator and thermometer, and a 24 GPM (91 LPM) quad section gear pump capacity at 1200 RPM of the auxiliary engine. 10 ft sweep path 3 EASY TO OPERATE. EASY TO MAINTAIN. BUILT TO LAST.SUPERIOR MECHANICAL SWEEPER DESIGN LARGE VARIABLE HEIGHT DEBRIS HOPPER The Road Wizard features a variable-height, right side dump hopper with a capacity of 5.4 cubic yard (4.1 cu meters) volumetric. All hopper lift and dump controls are hydraulic and easily operated from in-cab console mounted controls. A 50 degree dump angle allows material to easily slide out. A unitized, twin-cylinder, double scissors lift rated at 11,000 lbs (4,990 kg) unloads material at a minimum of 38 inches (965 mm) and a maximum of 11 feet, 2 inches (3,404 mm). Payload capacity is 10,000 lbs (4,536 kg) per load. An 11 inch (279 mm) side shift allows material to be unloaded into the center of a truck or container for cleaner dumping. SUPERIOR DUST SUPPRESSION A 360 gallon removable water tank is made of corrosion resistant polyethylene. A 16 foot, 8 inch long (5.1 m) fill hose and water level indicator lights located on the control console are standard. Water flow for the side and main brooms is controlled in-cab. The self-priming diaphragm pump (run dry type, 40 psi) provides effective dust control. Three spray nozzles are positioned on each side broom and three on the main broom. Dual water pumps are standard. MEMORY SWEEP® Elgin’s exclusive Memory Sweep feature allows the operator to resume all previous sweeper settings, even broom tilt if so equipped, with one touch control. This feature enhances operator productivity and reduces operator fatigue. Memory Sweep incorporates a multi-screen display that indicates engine hours and water tank level as well as system diagnostics. This screen also displays optional features such as broom tilt angle and broom hours. 11 in. hopper shift 4 UNIQUE APPLICATION VERSATILITY *PATENTED CONVEYOR FLEXIBILITY The Road Wizard comes standard with a squeegee type conveyor to load debris into the hopper. This sweep system is designed to provide versatile and reliable performance in a wide range of applications including aggregate and granular material pick up of gravel and millings, ideal for road construction contractors as well as general municipal sweeping of trash, leaves, and other organics. The Road Wizard is also available with a belt conveyor for applications such as highway sweeping and general municipal sweeping where large debris is encountered. Elgin conveyors are designed to be interchangeable should a customer have different applications throughout the sweep season. THE ELGIN SQUEEGEE CONVEYOR • Chain side-plate constructed from hardened steel for long life and smooth operation. • Three-piece design for easy service without removing complete assembly. • Thick, multi-ply rubber-edged flights provide efficient movement of debris into the hopper. • Unique, interlocking, wavy-plate joint design prevents excessive wear and “thumping” over plate seams. • Abrasion-resistant steel floor for durability. • Direct-drive hydraulic motor for optimal power transfer to the conveyor system. THE ELGIN BELT CONVEYOR • Standard new Chevron Belt. • Full-width angled cleats move more material quickly to hopper for maximum productivity. • Direct-drive hydraulic motor for optimal power transfer to the conveyor system. • Improved hopper fill by throwing debris towards center of hopper. • Heavy-duty poly/nylon belt construction resists stretching and requires fewer adjustments. • Ribs between cleats enhance effectiveness of moving fine debris into the hopper. 5 *U.S. Patent No. 9, 121, 150 LIFELINER® HOPPER SYSTEM The LifeLiner hopper system is a specially designed hopper liner and finish system that greatly improves the life, durability, and functionality of a sweeper hopper. The LifeLiner hopper system is backed by a lifetime warranty.* IN-CAB SIDE BROOM TILT AND EXTENDED REACH Allows operator to sweep effectively in variably-pitched gutters. On-the-go pitch adjustment with a simple variable rocker switch. Extended reach allows the side broom to follow curbs and tight cul-de-sacs. LIGHTING PACKAGES The Road Wizard sweeper can be equipped with a variety of optional lighting packages. Lighting packages are designed for flexibility based on customer requirements and can include strobes, beacons and arrow sticks. OPTIONAL ENHANCEMENTS • Variable speed conveyor • PM-10 compliance package • Mechanical float main broom suspension • In-cab, side broom speed and reversing control • Strobe lamp • Arrowstick • Automatic lubrication system • Front spray bar ADDITIONAL OPTIONS: SWEEP PATH Main broom only: 60 in (1524 mm) HOPPER CAPACITY Volumetric Capacity: 5.4 yd3 (4.1 cu m3) HOPPER DUMPING Minimum dump height: 38 in (965 mm) Maximum dump height: 11 ft 2in (3,404 mm) WATER SPRAY SYSTEM Tank capacity: 360 gal. (1362 L) AUXILIARY ENGINE Cummins 74hp EPA compliant engine CHASSIS Conventional Cab-Over Main broom and 1 side broom: 90 in (2,286 mm) Main broom and 2 side brooms: 120 in (3,048 mm) SPECIFICATIONS: 132 in.293 in.** 120 in. Road Wizard *Consult factory for warranty details **Transport mode 6 Specifications subject to change without notice. Some items shown may be optional. Elgin®, Road Wizard®, LifeLiner®, and Memory Sweep® are registered trademarks of Elgin Sweeper Company. ©2019 Elgin Sweeper Company. Effective 6/19 P/N 0705323-F 1300 W. Bartlett Road • Elgin, IL 60120 U.S.A. (847) 741-5370 Phone • (847) 742-3035 Fax WARRANTY Elgin Sweeper Company backs the Road Wizard sweeper with a one-year limited warranty. The Road Wizard is warranted against defects in material or workmanship for a period of 12 months from the date of delivery to the original purchaser. Optional extended warranty packages are available. Consult your Elgin dealer for complete warranty information. elginsweeper.com Your Local Elgin Dealer Is: Instead of one-size-fits- all solutions, we’ll work with you to select the sweeping technology that fits your specific needs. We’re here to help you maintain your Elgin and train your operators to ensure the job is done right. IN THE STREETS Our dealers don’t just sell you an Elgin; they’re available to answer your questions and provide service for the life of the machine. IN THE PLANNING ELGIN SWEEPER IS YOUR PARTNER... INTO THE FUTURE General Specs Sweep Path: Main broom only: 60” Main broom & one side broom: 90” Main broom and 2 side Brooms: 120” Chassis Commercial Class 7 Wheel Base Chassis dependent Warranty Sweeper, 1 year parts & labor Sweeper Engine Make Cummins Qsf 2.8 L Type 4 cylinder Displacement 2.8 L Horsepower 74 @ 2500 RPM Torque 221 lb. ft. (299 Nm) Aspiration Turbo charged Main Broom Type Prefab disposable Polypropylene filled Diameter 34” (864 mm) Broom Material Polypropylene Length 60” (1,473 mm) Core Type Disposable steel tube Speed Variable with engine RPM Drive Hydraulic motor with direct drive Digging Pressure & Wear Control Closed loop control hydraulic spring Lift control Hydraulic Mounting Full-floating trailing arm Down Pressure Indicator In cab dial Side Broom Type Disposable 5 or 6 segment, plastic Diameter 46” (1,168 mm) Broom material 26” wire (660 mm) Disc Construction Steel Speed Variable with engine RPM, adjustable on side of machine Drive Full hydraulic Digging Pressure & Wear Control Closed loop control hydraulic spring Lift control Hydraulic Flexibility Free-floating and full sideways oscillation Mounting Trailing Arm Down Pressure Indicator In cab dial Conveyor Type Squeegee with rubber edging Material (elevator bottom) Bolt-in multi section abrasion resistant steel plates Speed Variable with engine, forward and reverse Flexibility Lift independent (for large object passage) Drive Reversible hydraulically-driven steel chain on polyurethane sprockets Clearance Liftable to 12” (305 mm) for bulk object passage Adjustment Hydraulic chain adjuster Lift Control Hydraulic Cascade Washdown With fill diverter Instrumentation/Controls Warning Lamps & Buzzer Low hydraulic oil Conveyor stall Warning Lamps Hydraulic oil temperature Hydraulic oil filter restriction Low water spray Broom position Hopper position Water tank level Electrical System (Sweeper) Twelve Volt Negative Ground System 60 amp alternator Battery 12v 1000 CCA Circuit Protection Activated by ignition switched constant duty solenoid (except lights). Wiring Hot stamp identified with weatherproof connectors Hydraulic System (Sweeper) Sweep System Pump Quad gear pump Capacity 24 GPM @ 1,200 RPM Fittings O-ring face seal Reservoir Capacity 35 gal (132 l) Inlet strainer 100 mesh Return filter 6 micron Filter Restriction Indicator Breather 10 micron Cooler Externally mounted Valves Electro-hydraulic Hopper Volumetric Capacity 5.45 yd³ (4.16 m³) Material volume 3.8 yd³ (2.9 m³) Dumping Right side Hopper Lift and Dump Controls Hydraulic in-cab Inspection Door Offload Right Side Minimum dump height 38” (508 mm) Maximum dump height 11’ 2” (3,404 mm) Maximum hopper dump angle 50º Design Lift capacity 11,000 lbs (4,990 kg) Lifting mechanism Two stage scissors with hydraulic cylinders Water Spray System Tank construction Polyethylene Tank capacity 360 gals (1362 l) Fill Hose 15’ 0” (4,572 mm) with 2.5” (64 mm) NST hydrant coupling Pump Electric diaphragm Spray nozzles 3 across main broom and over each gutter broom Water Filter 80 mesh plastic housing Controls In cab pump control and flow control valves at each side broom • Outside cab, side broom down pressure control • Outside cab, main broom down pressure control • LED strobe • Arrow stick • Automatic lubrication system • Fire extinguisher • Broom camera system (rear standard) • Front spray bar • Hydrant wrench • Lighting bundles • In cab side broom speed • Cleated belt conveyor Body: High-gloss white powdercoat Custom colors available Undercarriage: Grey powdercoat Autocar Xpert, Freight- liner M2, or International 4300. Contact your Elgin Dealer for detailed chassis specifications. Sweeper 1 year parts and labor Engine Consult Factory Elgin Sweeper Company 1300 W. Bartlett Rd. Elgin, Illinois, U.S.A. 60120-7529 847-741-5370 Phone 847-742-3035 Fax www.elginsweeper.com Effective 6/19 Specifications subject to change without notice. P/N 0705355-K © 2019 Elgin Sweeper Company Federal Signal Corporation is listed on the NYSE by the symbol FSS Available Enhancements WarrantyPaintChassis Your Elgin Dealer is:Road Wizard® Four Wheel Mechanical Sweeper Elgin Road Wizard Indiana Users List  Walsh & Kelly Asphalt John Peisker 574-288-4811  INDOT Greenfield District Tom Bewley 317-467-3422  INDOT Crawfordsville District Clinton Bryant 765-361-5278  City of Fishers Eric Pethtel 317-595-3160  INDOT Seymour District Justin Berger 812-524-3981 1 (To be completed only by Contractors/Bidders claiming to be a “local Indiana business” pursuant to I.C. 36 -1-12-22) INDIANA LOCAL BUSINESS PREFERENCE CLAIM A "local Indiana business" refers to any of the following: (1) A business whose principal place of business is located in an affected county. (2) A business that pays a majority of its payroll (in dollar volume) to residents of affected counties. (3) A business that employs residents of affected counties as a majority of its employees. (4) A business that makes significant capital investments in the affected counties as defined in rules adopted by the politic al subdivision. (5) A business that has a substantial positive economic impact on the affected counties as defined by criteria in rules adopted by the political subdivision. An “affected county” refers to St. Joseph County, Indiana, or the following counties located adjacent to St. Joseph County: Elkhart County, Marshall County, Starke County and LaPorte County There are the following price preferences for supplies purchased from a local Indiana business: • 5% for a purchase expected by the purchasing agency to be less than $50,000 • 3% for a purchase expected by the purchasing agency to be at least $50,000 but less than $100,000. • 1% for a purchase expected by the purchasing agency to be at least $100,000. Date: ________________________ Pursuant to I.C. 5-22-15-20.9, ________________________________________ claims a local Indiana business preference for Project ____________________________________ (Project # __________) located within the City of South Bend, St. Joseph County, Indiana. The location of the principal place of business is _________________________________________: (Address) St. Joseph County, Indiana The following county located adjacent to St. Joseph County, Indiana: _____________________. The majority of the business’s payroll for the 12 months prior to the date of this Bid is to residents of St. Joseph County, Indiana or the adjacent county noted above. The majority of the business’s employees for the 12 months prior to the date of this Bid ar e residents of St. Joseph County, Indiana, or the adjacent county noted above. If the business is deemed to be the apparent lowest, responsible, responsive bidder, then it shall provide supporting documentation for the 12 month period prior to the date of the Bid of (i) the total payroll amount paid to all employees of the business, and (ii) the total payroll amount paid to employees who are residents of St. Joseph County and the adjacent county noted above. WHEN SUPPLYING SUPPORTING PAYROLL RECORDS, BIDDER SHALL REDACT ALL SOCIAL SECURITY NUMBERS. Dated this __________ day of ______________, 20_____ ____________________________________ Contractor/Bidder (Firm) ____________________________________ Signature of Contractor/Bidder or Its Agent ____________________________________ Printed Name and Title NOT APPLICABLE eBonding CoverLetter BID BOND RESULTS Liberty Mutual Surety: National Bond Center 350 E. 96th Street Indianapolis, IN 46240 (888) 844-2663 Fax: (866) 547-4883 Reference #: Contractor Name: Bid Date: Bid Amount: Obligee: Project Description: Contractor Name 1st low bid $ 2nd low bid $ 3rd low bid $ Contractor Name Contractor Name If you are the low bid and the spread between your bid and the 2nd low bid is more than 10% please explain: If you are not in the top 3 low bids, what is your bid price? $ Comments: Est. Contract Amount: BID RESULTS SECTION You have received a bid bond for the project listed below. Once bid results are in, please complete the Bid Results Section and return this to your agent or Liberty Mutual Surety underwriter or underwriting assistant at the office listed above. If you do not know the results other than your own, please indicate in the Comments. BID-0006302 Jack Doheny Companies, Inc. November 24, 2020 10% of Bid Amount $350,000.00 The City of South Bend Spec S - One (1) or More 2020 or Newer Truck Mounted Street Sweeper Ten Percent of Bid Amount Jack Doheny Companies, Inc. The Ohio Casualty Insurance Company Brian Pilarski - Attorney in Fact 24th November 2020 Spec S - One (1) or More 2020 or Newer Truck Mounted Street Sweeper LMS-20862e 11/17 When this Bond has been furnished to comply with a statutory or other legal requirement in the location of the Project, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions conforming to such statutory or other legal requirement shall be deemed incorporated herein. When so furnished, the intent is that this Bond shall be construed as a statutory bond and not as a common law bond. Signed and sealed this day of Bid Bond The Contractor and Surety are bound to the Owner in the amount set forth above, for the payment of which the Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, as provided herein. The conditions of this Bond are such that if the Owner accepts the bid of the Contractor within the time specified in the bid documents, or within such time period as may be agreed to by the Owner and Contractor, and the Contractor either (1) enters into a contract with the Owner in accordance with the terms of such bid, and gives such bond or bonds as may be specified in the bidding or Contract Documents, with a surety admitted in the jurisdiction of the Project and otherwise acceptable to the Owner, for the faithful performance of such Contract and for the prompt payment of labor and material furnished in the prosecution thereof; or (2) pays to the Owner the difference, not to exceed the amount of this Bond, between the amount specified in said bid and such larger amount for which the Owner may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. The Surety hereby waives any notice of an agreement between the Owner and Contractor to extend the time in which the Owner may accept the bid. Waiver of notice by the Surety shall not apply to any extension exceeding sixty (60) days in the aggregate beyond the time for acceptance of bids specified in the bid documents, and the Owner and Contractor shall obtain the Surety's consent for an extension beyond sixty (60) days. CONTRACTOR: (Name, legal status and address)(Name, legal status and principal place of business) SURETY: This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable. (Name, legal status and address) OWNER: BOND AMOUNT: (Name, location or address, and Project number, if any) PROJECT: If this Bond is issued in connection with a subcontractor's bid to a Contractor, the term Contractor in this Bond shall be deemed to be Subcontractor and the term Owner shall be deemed to be Contractor. (Principal)(Seal) (Witness) (Title) (Surety) (Title) (Witness) Mailing Address for Notices ,. Document A310TM – 2010 Conforms with The American Institute of Architects AIA Document 310 BID-0006302 1045 West Sample Street The City of South Bend The Ohio Casualty Insurance CompanyJack Doheny Companies, Inc. South Bend, IN 46619 Liberty Mutual Surety Claims P.O. Box 34526 Seattle, WA 98124 175 Berkeley Street Boston, MA 02116 Northville, MI 48167 777 Doheny Ct. 10% of Bid Amount eBonding_POA This Power of Attorney limits the acts of those named herein, and they have no authority to bind the Company except in the manner and to the extent herein stated. Not valid for mortgage, note, loan, letter of credit, currency rate, interest rate or residual value guarantees.For bond and/or Power of Attorney (POA) verification inquiries, please call 610-832-8240 or email HOSUR@libertymutual.com.POWER OF ATTORNEY The Ohio Casualty Insurance Company Agency Name: Principal: Obligee: Bond Number: Jack Doheny Companies, Inc. BROWN & BROWN OF DETROIT INC The City of South Bend BID-0006302 Ten Percent of Bid AmountBid Bond Amount: (10% of Bid Amount ) KNOW ALL PERSONS BY THESE PRESENTS: that The Ohio Casualty Insurance Company, a corporation duly organized under the laws of the State of New Hampshire (herein collectively called the "Company"), pursuant to and by authority herein set forth, does hereby name, constitute and appoint Brian Pilarski in the city and state of Sterling Heights, MI, each individually if there be more than one named, its true and lawful attorney-in-fact to make, execute, seal, acknowledge and deliver, for and on its behalf as surety and as its act and deed, any and all undertakings, bonds, recognizances and other surety obligations, in pursuance of these presents and shall be as binding upon the Companies as if they have been duly signed by the president and attested by the secretary of the Company in their own proper persons. On this 26th day of September, 2016, before me personally appeared David M. Carey, who acknowledged himself to be the Assistant Secretary of The Ohio Casualty Insurance Company and that he, as such, being authorized so to do, execute the foregoing instrument for the purposes therein contained by signing on behalf of the corporations by himself as duly authorized officer. David M. Carey, Assistant Secretary IN WITNESS WHEREOF, this Power of Attorney has been subscribed by an authorized officer or official of the Company and the corporate seal of the Company has been affixed thereto this 26th day of September, 2016. The Ohio Casualty Insurance Company By: STATE OF PENNSYLVANIA COUNTY OF MONTGOMERY ss Renee C. Llewellyn, Assistant Secretary This Power of Attorney is made and executed pursuant to and by authority of the following By-law and Authorizations of The Ohio Casualty Insurance Company, which is now in full force and effect reading as follows: By: ARTICLE IV – OFFICERS: Section 12. Power of Attorney. Any officer or other official of the Corporation authorized for that purpose in writing by the Chairman or the President, and subject to such limitation as the Chairman or the President may prescribe, shall appoint such attorneys-in-fact, as may be necessary to act in behalf of the Corporation to make, execute, seal, acknowledge and deliver as surety any and all undertakings, bonds, recognizances and other surety obligations. Such attorneys-in-fact, subject to the limitations set forth in their respective powers of attorney, shall have full power to bind the Corporation by their signature and executed, such instruments shall be as binding as if signed by the President and attested to by the Secretary. Any power or authority granted to any representative or attorney-in-fact under the provisions of this article may be revoked at any time by the Board, the Chairman, the President or by the officer or officers granting such power or authority. IN TESTIMONY WHEREOF, I have hereunto set my hand and affixed the seals of said Company this By: Teresa Pastella, Notary Public IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed my notarial seal at King of Prussia, Pennsylvania, on the day and year first above written. Certificate of Designation – The President of the Company, acting pursuant to the Bylaws of the Company, authorizes David M. Carey, Assistant Secretary to appoint such attorneys-in- fact as may be necessary to act on behalf of the Company to make, execute, seal, acknowledge and deliver as surety any and all undertakings, bonds, recognizances and other surety obligations. Authorization – By unanimous consent of the Company’s Board of Directors, the Company consents that facsimile or mechanically reproduced signature or electronic signatures of any assistant secretary of the Company or facsimile or mechanically reproduced or electronic seal of the Company, wherever appearing upon a certified copy of any power of attorney or bond issued by the Company in connection with surety bonds, shall be valid and binding upon the Company with the same force and effect as though manually affixed. I, Renee C. Llewellyn, the undersigned, Assistant Secretary, of The Ohio Casualty Insurance Company do hereby certify that this power of attorney executed by said Company is in full force and effect and has not been revoked. day of ,.24th November 2020 eBonding TranReport Product ID:10161 TRANSACTION REPORT Liberty Mutual Surety: National Bond Center 350 E. 96th Street Indianapolis, IN 46240 (888) 844-2663 Fax: (866) 547-4883 Transaction Date:November 17, 2020 Preparer Name:Heather Doetsch BROWN & BROWN OF DETROIT INCAgency Name: Preparer Email:hdoetsch@bbdetroit.com Agency Code:977151 Principal:Obligee: Jack Doheny Companies, Inc.The City of South Bend 777 Doheny Ct. Northville, MI 48167 1045 West Sample Street South Bend, IN 46619 Jack Doheny Companies Principal Account: Issued under agency's line of authority Underwriting Information: Bid Date:Reference Number: Bond Information: Bid Bond Amount: BID-0006302 November 24, 2020 Class Code: Project Location:South Bend, IN 10% of Bid Amount Estimated Contract Amount:$350,000.00 Maintenance Period (Months): Estimated Completion Date: The Ohio Casualty Insurance CompanyUnderwriting Paper: Bond Request ID: Spec S - One (1) or More 2020 or Newer Truck Mounted Street Sweeper - South Bend, INDescription of Bond: Remarks: 13 CITY OF SOUTH BEND INSTRUCTIONS TO BIDDERS 1. BID FORMS AND EXECUTION A. Bidders are expected to examine the Drawings, Specifications, Proposal and all Instructions. Failure to do so will be at the Bidder’s risk. B. Each Bidder shall furnish all information required by the Notice, Instructions to Bidders and Specifications. Bids must be made on the form provided. The Bidder shall sign the Proposal and Non-Collusion Affidavit, which is a part of the provided form, where indicated, provide a notary signature and provide all other information required. C. The Bidder shall sign the Proposal in the following manner: If the Proposal is made by an individual, his/her name and post office address must be shown. If made by a partnership or joint venture, the name and post office address of each member of the partnership or joint venture must be shown. If made by a corporation, the Proposal must be signed by an officer of the corporation or by a representative duly authorized by the corporation to execute the Proposal in its behalf. 2. SEALED BIDS ONLY A. Bids, Proposals, Guaranty, and other required documents must be submitted in a sealed envelope marked on the outside with the general classification of material bids, i.e. “Bid for Computer Equipment,” “Bid for Front End Loader,” or “Bid for Office Supplies.” B. When samples are required, such samples shall be delivered or shipped at the bidder’s expense to the address specified in the Invitation to Bid. Samples must be shipp ed separately from bid documents and labeled clearly with the Bidder’s name, address and the commodity or equipment classifications and documents, the item (and item number, if any), and Material Safety Data Sheets (if applicable). All samples must be representative of the commodities or equipment which will be supplied by the successful Bidder. All samples will become the property of the City of South Bend and none will be returned, unless otherwise stated in the Specifications. C. In the event of an inconsistency between provisions of the contract documents, the inconsistency shall be resolved by giving precedence in the following order: 3. ORDER OF PRECEDENCE A. Bid Form attached Proposal B. Amendments to Specifications C. Specifications D. Special Provision E. Instructions to Bidders F. Notice to Bidders 4. DELIVERY OF BIDS A. Bids must be delivered to the Board of Public Works at bpwbids@southbendin.gov, by the time specified (local time) in the Notice to Bidders. Any Bids received after the time specified will be returned unopened. B. Bids will be opened and read publicly at the time and place designated in the Notice to Bidders. Bidders, their authorized agents, and the public are invited to be present. C. Bidders may bid on one (1) or more item, provided however, that the bid submitted for each is delivered in a separate, sealed envelope, with the envelope clearly labeled on the outside as to the specific item for which the bid is being submitted. Bidders may submit separate bid bonds for each item being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all bids submitted. 14 D. The Board may reject any bid that does not conform to these requirements as non - responsive. 5. ADDENDA – NO VERBAL INTERPRETATIONS A. No inquiries by Bidders relative to interpretation of Plans, Specifications, Special Provisions, or other Bidding Documents will be answered verbally. If any prospective Bidder is unable or unwilling to comply with one or more requirements of the bidding document, s uch Bidder should so inform the Board of Public Works in writing. Upon receipt of such information, consideration will be given to the advisability of issuing an Addendum which would thereupon become applicable to all Bidders. Any such inquiry must be submitted at least seven (7) days prior to the bid opening date in order to give the Board sufficient time to consider any necessary Addendum. All answers to such inquiries, in the form of Addenda, will be furnished to all prospective Bidders who have registered with the City. All Bidders are required to acknowledge receipt of any Addenda by inserting the Addendum number and the issuing date on executed Proposals. 6. REJECTION OF PROPOSALS CONTAINING ALTERATION, ERASURES, INCOMPLETE BIDS AND ETC. A. Proposals shall be rejected if they show any alteration of form, additions not called for, conditional or alternate bids (except when and insofar as are invited), incomplete bids, erasures or irregularities of any kinds. B. All blank spaces for bid prices must be filled in, in ink, with the unit price and total price for each item (This does not apply to divisible bids). In case of incorrect totaling of amounts and where the unit price and the extension thereof do not agree, the unit price for each item shall govern, and the City is authorized to correct all erroneous extension and totals for the purpose of comparing bids. 7. TRADE DISCOUNTS A. Trade discounts shall not be shown separately, but shall be incorporated in the Bidder’s unit price, unless otherwise specified. 8. VEHICLE BIDS A. Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on Bidders may bid on one (1) or more vehicles, provided however, that the bid submitted for each vehicle is delivered in a separate, sealed envelope, by vehicle, with the envelope clearly labeled on the outside as to the specific vehicle for which the bid is being submitted. Bidders may submit separate bid bonds for each vehicle being bid upon OR may submit one (1) bid bond equal to 10% of the combined total of all vehicle bids submitted. B. The Board may reject any bid that does not conform to these requirements as non - responsive. 9. TAX EXEMPTIONS A. The City of South Bend is exempt from the payment of federal excise and transportation taxes levied under the provision of the Internal Revenue Code. It is also exempt from the Indiana State Gross Retail Tax (sales tax). The City will furnish the successful Bidder with any certificate of exemption required. 10. WITHDRAWAL OF BIDS A. Withdrawal of bids will be allowed only in those cases in which a written request to withdraw a bid is received by the Board of Public Works prior to the date and hour for receiving and opening bids. In such cases, the same will be returned to Bidder unopened. 11. ESCALATOR OR CONTINGENT CLAUSES A. The use of escalator clauses or other contingent clauses by the Bidder is prohibited, unless requested or permitted by the Invitation to Bid. No Proposal shall contain nor be accompanied by any writing purporting to limit or qualify the City’s right to accept such Proposal or purporting to alter such Proposal or any Contract which may be executed pursuant thereto. 15 12. PRICES MUST BE DELIVERED PRICES A. The bid price shall be a delivered price. All materials shall be shipped F.O.B. destination as specified in the Invitation to Bid. No fuel surcharges accepted. 13. AWARD – WAIVER OF TECHNICALITIES A. The Award of Bid, if any award be made, will be made within sixty (60) calendar days after the opening of Proposals to the lowest responsible and responsive Bidder who’s Proposal complies with all the requirements prescribed, exclusive of technicalities waived. Until the final award of the Bid, however, the right is reserved by the City to reject any and all Proposals and to waive technical errors. 14. SPLITTING OF AWARDS/DIVISIBLE BIDS A. Bids will be awarded on the basis of the total dollar amount for all items in the Proposal unless the bid is described by the City as a Divisible Bid. The City may award a Divisible Bid to the lowest responsible and responsive Bidder for each item or class of items as indicated in the bid documents. 15. BIDDER QUALIFICATION A. The City may require any Bidder to submit evidence of qualifications, and may conside r any evidence of the financial, technical, and other qualifications and abilities of the Bidder. The City will not award a Contract to a Bidder who, in its opinion, is not fully qualified on the basis of financial resources and responsibility, possession of adequate equipment, personnel, experience, and past record of performance to perform the obligations to be undertaken competently and without delay. 16. PURCHASE ORDERS A. A Purchase Order will be issued to the successful Bidder after formal acceptance of the bid is made by the City. 17. NEW MANUFACTURE A. Unless otherwise specified in the Invitation to Bid, the items offered shall all be new and the latest model of manufacture. 18. SOURCE OF SUPPLY A. If the Bidder is not a manufacturer, the source of supply must be shown and all sub- contractors must be identified. 19. PACKAGING A. All items shall be delivered strongly packed and marked according to accepted commercial practice unless otherwise directed in the Specifications. No charge shall be made for containers and the City shall have no obligation to return containers unless otherwise provided by the Specifications or Special Provisions. Any items not received in good condition will be rejected. 20. INSPECTION OF GOODS A. The City of South Bend reserves the right to inspect and have any goods tested after delivery for compliance with the specifications. Notice of latent defects, which would make the item unfit for the purposes for which they are required, may be given at any time within one year after discovery of the defects. B. All items rejected must be removed immediately by the Contractor at the expense of the Contractor. If the Contractor fails or refuses to remove the rejected items, they may be sold by the City of South Bend. C. In some cases, at the discretion of the City, inspection of the commodities or equipment will be made at the factory, plant, or other establishment where they are produced before shipment. D. The above provision shall not be construed in limitations of any rights the City may have under any laws including the Uniform Commercial Code. 21. ASSIGNMENTS A. No person to whom a Contract has been awarded may assign his interest in the Contract without the consent, in writing, of the City. 16 22. CANCELLATION A. The City of South Bend reserves the right to cancel any Contract for failure or refusal of performance, fraud, deceit, misrepresentation, collusion, conspiracy, or any other misconduct on the part of the Contractor. 23. DEDUCTION OF DAMAGES A. If the City cancels the contract for any cause, it shall deduct from whatever is owed the Contractor on the Contract or any other Contract, any amount sufficient to compensate the City for any damages suffered by it because of the Contractor’s wrongdoing. 24. METHOD OF INVOICING FOR PAYMENT A. Contractor shall bill the City of South Bend 1. On regular invoice form giving a complete and detailed description of the goods delivered, including purchase order number. 2. If the Contractor allows a discount, the period of time in which the City must make payment to qualify for the discounts shall be computed from the date the City received the invoice (completely filled out), or the date the goods are delivered and accepted, whichever may be later, and shall not be less than twenty (20) days. 3. If more than one shipment is made under the Contract and on the same purchase order, the City will make partial payments on a basis that is agreeable to both parties. 25. OWNERSHIP OF GOODS A. The goods which are the subject of the Contract shall remain property of the Contractor until delivered to and accepted by the City of South Bend. 26. ESTIMATED QUANTITIES A. If the quantity set forth in the Notice to Bidders and Proposal is approximate and represents the estimated requirements of the City for a specified period of time, the unit price and the extended total price thereof shall be used only as a basis for the evaluation of bids. The actual quantities necessary may be more or less than the estimate, but the City shall neither be obligated nor limited to any specific amount. The City will, if at all possible, restrict increases to twenty percent (20%) of the estimated quantity and will, if at all possible, restrict decreases to twenty percent (20%) of the estimated quantity. 27. TERM “OR EQUAL” A. Where the term “OR EQUAL” is used in these Specifications, the Bidder deviating from specified item shall file with his/her bid a letter fully explaining and justifying his/her proposed article or equal. The City of South Bend shall be the sole judge in determining if the “OR EQUAL” offered meets the Specifications. 28. INDEMNIFICATION CLAUSE A. The Contractor agrees to indemnify, defend, and hold harmless the City of South Bend, its agents, officers, and employees from all costs, losses, claims and suits, including court costs, attorney fees, and other expenses, arising from or out of the negligent performance of this Contract by the Bidder or because or arising out of any defect in the goods, materials or equipment supplied by the Bidder.